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HomeMy WebLinkAbout1990.04.11_OEDA Minutesr OWASSO ECONOMIC DEVELOPMENT AUTHORITY MINUTES OF THE REGULAR MEETING APRIL 11, 1990 O.E.D.A. CONFERENCE ROOM, 301 W. SECOND AVE., 12:00 NOON 1. CALL TO ORDER Alan Anderson called the meeting to order. 2. ROLL CALL Present: Alan Anderson Bill Retherford Tom Kimball Patricia Marlar Frank Enzbrenner Brenda Lawrence in at 12:10 p.m. Absent: Stacy Lamb Staff Present: Richard Hall Sherry Lambert Jim Ablett Janice Fields 3. CONSIDERATION TO APPROVE THE MINUTES OF THE REGULAR MARCH 14, 1990 MEETING. Patricia Marlar made a motion to approve the minutes of the regular March 14, 1990 meeting. Tom Kimball seconded the motion. Aye: 5 Nay: 0 Carried: 5 -0 4. CONSIDERATION TO APPROVE WARRANTS. Patricia Marlar made a motion to approve the warrants in the amount of $4,078.37. Frank Enzbrenner seconded the motion. Aye: 5 Nay: 0 Carried: 5 -0 5. DISCUSSION OF MOVE TO NEW OFFICES. Richard told the board that there are a few details to be finished in the building. Ralph with the City and his crews will help move the heavy furniture tomorrow after lunch. Frank reported that a few minor details need to be finished but nothing to hold us up on moving. The Owasso Pest Control treated the building for termites and we have traded out dues for a portion of the bill. Richard talked to Bill Retherford and Paulee Mitchell on the Chamber and O.E.D.A. stationary address change. O.E.D.A. MINUTES OF THE REGULAR MEETING 4/11/90 PAGE 2 Tom Kimball asked about moving the sign and Frank told the board that Brenda Lawrence was checking into having it moved and was considering using Ed Sunday to move the sign but he had a slight heart attack and was in the hospital. Tom Kimball suggested putting the sign in front of the building. At one time we discussed putting it on the corner of City Hall by the fire station and Pat Marlar suggested asking City Hall to place a sign at the corner with an arrow stating Owasso Chamber of Commerce, Owasso Community Center and O.E.D.A. Tom told the group that what he was getting at was that he has to replace his elevated Kimball Ace Hardware sign and does not have a use for it and was considering donating it to the O.E.D.A. to use at the corner of City Hall. It may need a pole and the size is 8 feet tall and 16 feet wide. Tom said we may want to add a changeable letter message board it to advertise different events. Brenda Lawrence commented that we are on schedule and the building looks real nice. Brenda said she had one qualm about the man from the Tulsa City County Health Department that came out looking for their examination tables and said thanks for doing all this because they would be moving back in in June. Brenda said she proceeded as if he didn't know what he was talking about. Richard and Tom will get with the City about the sign. 6. DISCUSSION OF KEMP BREAKFAST. 00 Richard reported that he, Tom, and Jim were over to the Community Center looking at the setup for the video that will be done by PSO and the news crew that would be coming out. Jim has recruited about twenty -five volunteers to sell tickets. Tickets have been reprinted along with flyers that have been mailed out. We've just been attending to alot of other details. Tom reported that Mr. Kemp's people will be here tommorrow to look around. 7. EXECUTIVE DIRECTOR'S REPORT Richard summarized his report for the board and it is attached as part of the minutes. Tom asked where we are on the E.I.N. program. Richard said he had attended a meeting at Oklahoma City on the program. We need to get a letter rewritten from PSO on the in kind match. Janice told the group that she needed to copy cancelled checks and timesheets and other bills to submit. Tom was wondering if we could match the Kemp Breakfast money with E.I.N. funds. Alan suggested maybe we could match the sign donation and Tom said we might get a statement of value from Garrett Signs. Frank Enzbrenner heard Wes Watkins speaking on economic development and he brought up a very good point, that ninety percent of the people looking at communities want to have a building that they can obtain immediately. Frank suggested that we look into this and see if we can build or purchase a building that we would have control of for prospects looking at Owasso. A discussion followed with the suggestion of building a shell building and finishing it with the prospects specifications. O.E.D.A. MINUTES OF THE REGULAR MEETING 4/11/90 PAGE 3 Tom Kimball suggested putting on the agenda to look at renewing Richard's contract with the O.E.D.A. fiscal year which runs July 1 to June 30. 8. ATTORNEY'S REPORT None 9. UNFINISHED BUSINESS None 10. NEW BUSINESS None 11. ADJOURN Alan Anderson adjourned the meeting. CMEMORANDUM TO: Owasso Economic Development Authority FROM: Richard Hall, O.E.D.A. Director SUBJECT: Director's Report DATE: April 11, 1990 SPRING BREAKFAST Planning for the breakfast continues. We have made a commitment to rent tables and Jim has recruited about 25 volunteers to canvas the city to sell tickets. We had to reprint tickets because of a change in the Kemp agenda and we have printed flyers and table markers as well. As the date of the breakfast nears we will attend to other details such as decorations and the number of plates to set. HEALTH DEPARTMENT REMOLDING We have set a moving dates of April 12th and 13th to move from the P.S.O. to the new O.E.D.A. / Chamber office. Carpentry and painting work continues. Carpet will be laid Wednesday and phone installation workers will complete modifications to the phone system Wednesday or Thursday. Light lenses are being cleaned and the pest control has been done by Owasso Pest Control which was paid for in part by the company's Chamber membership dues. New stationery has been ordered. Rutherford Publications will print the Chamber letterhead and envelopes while Paul Lee Mitchell of Mitchell Printing will do the O.E.D.A. papers. Chamber volunteers have been recruited to move boxes and city crews will move the desks and heavy furniture. The lack of office furniture will be a problem temporarily since most of the furniture we use is P.S.O. ' s . INQUIRY BY PROSPECT FROM N.O.E.D.A. We had a inquiry from a sheet metal company through N.O.E.D.A recently while I was on jury duty. Jim and Janice handled the initial contacts and many questions that were asked by the prospect. Jim and I finished a N.O.E.D.A. questionnaire and cover letter which I took to N.O.E.D.A. on April 4th. Darcy Melendez of N.O.E.D.A. took our application with those of other hopeful cities to the prospect in Oklahoma City that same day. r OEDA Director's Report April 11, 1990 Page 2 HARD DISK CRASH The hard disk drive on my computer failed on Tuesday March 20th; it would not start that morning. It appears that a power disruption on Monday afternoon March 19th coupled with a weak component may have contributed to the "crash ". There was no other equipment damage in the building resulting from the power dip. I lost about a week's work in trying to repair the hardware damage and rebuild software files. The guarantees of retailer paid for the hardware and almost all of the computer files were backed up or on floppy disks so there little data lost. My computer now has a smaller capacity but hopefully more reliable hard disk. SOFTWARE PURCHASE While I was working with the retailer on my hard disk, I purchased the latest edition of WordPerfect, version 5.1, for the for the Telex computer. We had been using my old WP Version 5.0 program on Janice's machine. We still use my old Paradox Version 2.0 program which Janice is using to learn that database. She still is using another database program for mailing labels primarily. The last expensive programs that we need to purchase is the latest edition of Paradox database, version 3.0, and Pagemaker desktop publisher for such documents as flyers, forms and newsletters. CALENDAR OF UPCOMING EVENTS Kemp Breakfast April 21 Trail Days Committee, Thursday April 19th, 7:30, First Bank Trail Days May 3 -6 CHAMBER BUSINESS Planning for Trail Days is ongoing. We are now receiving many phone calls for the Arts and Crafts show and the Business Fair. The next planning meeting is April 19th at 7:30 at the First Bank. OWASSO CHAMBER OF COMMERCE 301 West Second Avenue P.O. Box 163 Owasso, OK 74055 (918) 272 -2141 "A New Beginning' April 9, 1990 Mayor Patricia Marlar City of Owasso 207 S. Cedar Owasso, OK 74055 Dear Mayor Marlar: ` The Owasso Chamber of Commerce has reappointed Brenda Lawrence to serve a one year term on the Board of the O.E.D.A. Respectfully, im Ablett Chairman JA: jf r�1 Proud Of Our Past ... Prepared For The Future . Tn a8 0 � lahom/ OWASSO ECONOMIC DEVELOPMENT AUTHORITY 301 West Second Avenue OK 74055 P.O. Box 163 Owasso, (918) 272 -2141 April 10, 1990 Rodney J. Ray City of Owasso 207 S. Cedar Owasso, Oklahoma Dear Rodney: The Mayor of Owasso is afforded the opportunity annually to appoint members to the Owasso Economic Development Authority with confirmation of those members by the City Council. The O.E.D.A. bylaws require that election of the Chairman take place at the July 11, 1990 meeting. If possible, the Mayor's appointment and the City Council confirmations should be made in June. Would you please inform the City Council of the schedule of the O.E.D.A. appointments this year. The O.E.D.A. seats that are up for appointment is one seat at large currently held by Frank Enzbrenner and two City Council seats that are currently held Mayor Patricia Marlar and by Councilman Stacy Lamb. The at large appointment will term of office while the other two appointments be for a four year will be for one year terms. Would you please place the appointments on the Owasso City Council at the earliest possible date for the Mayor's choice and the City Council's ratification. Please phone me if you have any questions or concerns about this matter. Thank you for you attention to this matter. Sincerely, Richard Hall Director, Owasso Economic nPVelobment Authority