HomeMy WebLinkAbout2009.11.17_City Council AgendaPUBLIC NOTICE OF THE MEETING n'F 'ruv
OWASSO CITY COUNCIL
Agenda
TYPE OF MEETING: Regular File
DATE: November 17, 2009
TIME: 6:30 p.m.
PLACE: City Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and osted at City Hall at 6:00 p.m. on
Friday, November 13, 2009. l f --� " It t f
Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Mayor Stephen Cataudella
2. Invocation
Nathan Burns, Silver Creek Church of Nazarene
3. Flag Salute
4. Roll Call
O:\ MANAGERIAL \Agendas\Council\2009\ 1117.doc
Owasso City Council
November 17, 2009
Page 2
5. Consideration and appropriate action relating to a request for City Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any City Councilor may, however, remove
an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is
non - debatable.
A. Approval of Minutes of the November 3, 2009 Regular Meeting and November 10,
2009 Special Meeting.
Attachment # 5 -A
B. Approval of Claims.
Attachment # 5 -B
C. Acknowledgement of receiving the monthly FY 2009 -10 budget status report.
Attachment # 5 -C
D. Approval of a request for early retirement from the Oklahoma Municipal Retirement
Fund from Pat Fry.
Attachment # 5 -D
6. Consideration and appropriate action relating to items removed from the Consent Agenda.
7. Consideration and appropriate action relating to a request for City Council approval of
annexation OA 09 -03, a request to annex approximately 30 acres located on the northeast
corner of N. Garnett Road and E. 106th Street North.
Ms. Darnaby
Attachment # 7
Staff will recommend City Council approve annexation request OA 09 -03.
Owasso City Council
November 17, 2009
Page 3
8. Consideration and appropriate action relating to a request for City Council approval of
annexation OA 09 -04, a request to annex approximately 19 acres located on the northwest
corner of US Hwy 20 and N. 145th East Avenue.
Ms. Darnaby
Attachment # 8
Staff will recommend City Council approve annexation request OA 09 -04.
9. Consideration and appropriate action relating to a request for City Council approval of
rezoning OZ 09 -02, a request to rezone approximately .24 acres located at the southeast
corner of 2nd and Atlanta Street
Ms. Darnaby
Attachment # 9
Staff will recommend City Council approve rezoning request OZ 09 -02, consisting of
approximately .24 acres located at the southeast corner of 2nd and Atlanta Street from
Residential Duplex (RD) to Commercial Shopping (CS) zoning district.
10. Consideration and appropriate action relating to a request for City Council approval to
partially close a utility easement located at 13800 E. 94th Street North in the Nottingham
Estates III Addition.
Ms. Damaby
Attachment # 10
Staff will recommend City Council approve the request for a partial easement closure.
11. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing litigation in the case styled Doug Driver vs. Dan Yancey, Scott
Chambless and Michael Denton, such executive session provided for in O.S. 25, Section
307(B)(4).
Mayor Cataudella
Owasso City Council
November 17, 2009
Page 4
12. Consideration and appropriate action relating to a request for City Council to approve the
terms and authorize payment of the settlement in the case styled Doug Driver vs. Dan
Yancey, Scott Chambless and Michael Denton.
Ms. Lombardi
Attachment # 12
Staff will recommend City Council approve the terms and authorize payment of the
settlement.
13. Consideration and appropriate action relating to a request for City Council to award a bid
for the purchase of fire incident and patient care reporting software and authorization for
the Mayor to execute the purchasing agreement.
Mr. Clark
Attachment # 13
Staff will recommend City Council award the bid for the purchase of fire incident and
patient care reporting software from Zoll Software Solutions, Incorporated in the amount of
$60,751 and authorize the Mayor to execute the purchasing agreement.
14. Consideration and appropriate action relating to a request for Council approval of a budget
amendment increasing the estimated grant revenues by $61,825 and increasing the
appropriation for expenditures in the General Fund by $29,775.
Ms. Hess
Attachment # 14
Staff will recommend City Council approve a budget amendment increasing the estimated
grant revenues by $61,825 and increasing the appropriation for expenditures by $29,755 in
the General Fund (Police and Fire Departments).
Owasso City Council
November 17, 2009
Page 5
15. Consideration and appropriate action relating to a request for City Council approval of the
donation of right -of -way to Rogers County for the purpose of constructing bridge
improvements located on N. 161St East Avenue and authorization for the Mayor to execute
the necessary documentation.
Mr. Ray
Staff will recommend City Council approve the donation of right -of -way to Rogers County
for the purpose of constructing bridge improvements located on N. 161St East Avenue, just
south of E. 91St Street North, and authorization for the Mayor to execute all necessary
documentation.
16. Consideration and appropriate action relating to a request for City Council approval of
budget amendment increasing the appropriation for expenditures in the Property Casualty
Self - Insurance Fund by $200,000 and increasing the appropriation for expenditures in the
General Fund by $200,000 and authorization for payment of $200,000 from the General
Fund to the Property Casualty Self- Insurance Fund.
Ms. Dempster
Attachment # 16
Staff will recommend City Council approve a budget amendment increasing the
appropriation for expenditures in the Property Casualty Self- Insurance Fund by $200,000
and increasing the appropriation for expenditures in the General Fund by $200,000 and
authorize the payment of $200,000 from the General Fund to the Property Casualty Self -
Insurance Fund.
17. Report from City Manager.
IS. Report from City Attorney.
19. Report from City Councilors.
Owasso City Council
November 17, 2009
Page 6
20. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
21. Adj ournment.
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, November 3, 2009
The Owasso City Council met in regular session on Tuesday, November 3, 2009 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 6:00 p.m. on Friday, October 30, 2009.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:31 p.m.
ITEM 2. INVOCATION
The invocation was offered by Pastor Roger Ferguson, First Baptist Church; followed by a
moment of silence for Eric Wiles.
ITEM 3. FLAG SALUTE
Mayor Cataudella led the flag salute.
ITEM 4. ROLL CALL
PRESENT
Steve Cataudella, Mayor
Doug Bonebrake, Vice Mayor
Wayne Guevara, Councilor
Bryan Stovall, Councilor
Jon Sinex, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ABSENT
None
ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF PATIENCE
Ms. Michele Dempster, a member of the Owasso Character Council, presented to the Council
"Initiative," the Character Trait of the Month for November, 2009.
Owasso City Council
_November 3, 2009
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
PENDING LITIGATION IN THE CASE STYLED DOUG DRIVER VS. DAN
YANCEY, SCOTT CHAMBLESS AND MICHAEL DENTON, SUCH
EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(4).
Mr. Bonebrake moved, seconded by Mr. Sinex, to enter into executive session.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0.
The City Council entered into executive session at 6:36PM. They returned from executive
session at 6:51PM.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR CITY COUNCIL ADOPTION OF RESOLUTION NO. 2009 -11, A
RESOLUTION DESIGNATING THE CITY MANAGER AS THE
SETTLEMENT REPRESENTATIVE FOR THE SETTLEMENT CONFERENCE
TO BE HELD ON NOVEMBER 10, 2009 IN LITIGATION STYLED DOUG
DRIVER V. DAN YANCEY SCOTT CHAMBLESS AND MICHAEL
DENTON, AND ADDITIONALLY GRANTING FULL AND FINAL
SETTLEMENT AUTHORITY IN THIS ACTION TO THE CITY MANAGER
FOR PURPOSES OF THE SETTLEMENT CONFERENCE.
Ms. Lombardi presented the item. Mr. Sinex moved, seconded by Mr. Bonebrake, to adopt
Resolution No. 2009 -11, designating the City Manager as the settlement representative for the
settlement conference to be held on November 10, 2009 in litigation styled Doug Driver v. Dan
Yancey, Scott Chambless and Michael Denton and additionally granting full and final settlement
authority in this action to the City Manager for purposes of the settlement conference.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the October 20, 2009 Regular Meeting.
B. Approval of Claims.
C. Approval of Ordinance No. 949, an ordinance closing to the public use a 5' utility
easement located within Lots Five, Six, and Seven, Block One, of the Parkview
Addition Amended as requested by St. Henry Church.
2
Owasso City Council
November 3, 2009
D. Approval of Ordinance No. 950, an ordinance closing to the public use a portion of a 5'
utility easement located within Lot Twenty - Eight, Block two, of Keys Landing I
addition.
E. Acceptance of the water and sanitary sewer systems for the Champion East and West
residential developments to include 8,330 linear feet of 6" PVC water line; 1,135 linear
feet of 10" PVC water line; 10 linear feet of 12" PVC water line; 9,185 linear feet of 8"
PVC sanitary sewer line; and 1,310 linear feet of 12" PVC sanitary sewer line.
F. Acceptance of the streets and storm drainage systems for the Champion East and West
residential developments.
G. Approval of Ordinance No. 951, an ordinance amending the Oklahoma Municipal
Retirement Fund Defined Contribution Plan Joinder Agreement and Master Plan
Document.
Mr. Sinex moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims
totaling $139,402.48. Also included for review were the healthcare self - insurance claims report
and the payroll payment report for pay periods 10/24/09.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS
REMOVED FROM THE CONSENT AGENDA
No action was required on this item.
ITEM 10. PUBLIC HEARING - THE CITY COUNCIL WILL CONDUCT A PUBLIC
HEARING FOR THE PURPOSE OF RECEIVING COMMENTS AND
CITIZEN INPUT RELATING TO PROPOSED ORDINANCE NO. 948, AN
ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF PUBLIC
RIGHT OF WAY LOCATED AT THE SOUTHEAST CORNER OF THE
INTERSECTION OF E. 96' STREET NORTH AND N. 1291H EAST
AVENUE IN THE CITY OF OWASSO.
Mr. Dempster presented the item. Mayor Cataudella opened the floor for public comments.
There were no comments made. Mayor Cataudella closed the Public Hearing.
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF ORDINANCE NO. 948,
AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF
PUBLIC RIGHT OF WAY LOCATED AT THE SOUTHEAST CORNER OF
THE INTERSECTION OF E. 96TH STREET NORTH AND N. 129TH EAST
AVENUE IN THE CITY OF OWASSO.
3
Owasso City Council November 3, 2009
Mr. Dempster presented the item, recommending Council approval of Ordinance No. 948,
closing to the public use a portion of public right of way located at the southeast corner of E. 96th
Street North and N. 129th East Avenue.
Mr. Bonebrake moved, seconded by Mr. Guevara, for Council to approve Ordinance No. 948, as
recommended.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0.
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL TO REVISE THE
CONSTRUCTION CONTRACT BETWEEN THE CITY OF OWASSO AND
PAVEMENT CONSERVATION SPECIALIST, INCORPORATED RESULTING
IN A TOTAL CONTRACT AMOUNT NOT TO EXCEED $419,125.
Mr. Feary presented the item, recommending City Council approval of the following revisions to
the original contract between the City of Owasso and Pavement Conservation Specialist,
Incorporated: authorize a revised scope of work for the FY 2008 -2009 Street Rehabilitation
Program, to include the area of E. 96th Street North between the HWY 169 Overpass and
existing concrete surface just west of the JC Penney site; a contract overrun in an amount not to
exceed $150,000 for Type 1 base repair; and a change order to the existing contract in the
amount of $10,000 for traffic control equipment needed during the repair project, for a revised
total contract amount of $419,125.
Mr. Bonebrake moved, seconded by Mr. Stovall, for Council approval to revise the construction
contract between the City of Owasso and Pavement Conservation Specialist, Incorporated, as
recommended.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0.
ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF AN INTERLOCAL
AGREEMENT BETWEEN THE CITY OF OWASSO AND THE CITY OF
COLLINSVILLE FOR JAIL SERVICES AND AUTHORIZATION FOR THE
MAYOR TO EXECUTE THE AGREEMENT.
Mr. Yancey presented the item, recommending City Council approval of an interlocal agreement
between the City of Owasso and the City of Collinsville for the purpose of providing jail services
at a rate of $45 per day, per prisoner until December 31, 2010; and authorization for the Mayor
to execute the agreement.
M
Owasso City Council November 3, 2009
Mr. Guevara moved, seconded by Mr. Stovall, for Council approval of an interlocal agreement
between the City of Owasso and the City of Collinsville and authorization for the Mayor to
execute the jail services agreement, as recommended.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0.
ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL ACCEPTANCE OF A DONATION FROM
THE OWASSO SENIOR CITIZENS FOUNDATION IN THE AMOUNT OF
$20,624.45 AND APPROVAL OF A SUPPLEMENTAL APPROPRIATION
INCREASING ESTIMATED REVENUES AND THE APPROPRIATION FOR
EXPENDITURES IN THE GENERAL FUND, COMMUNITY CENTER
BUDGET.
Mr. Ray presented the item, recommending Council acceptance of a donation from the Owasso
Senior Citizens Foundation in the amount of $20,624.45 and approval of a supplemental
appropriation increasing estimated revenues and the appropriation for expenditures in the
General Fund, Community Center Budget by $20,625.
Mr. Stovall moved, seconded by Mr. Guevara, for Council acceptance of the donation and
approval of a supplemental appropriation in the amount of $20,625, as recommended.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0.
ITEM 15. REPORT FROM CITY MANAGER
Mr. Ray recognized the efforts of the City Team for surpassing their fundraising goal in support
of the Tulsa Area United Way and the members of the Owasso Fire Department for their efforts
in fundraising for the Muscular Dystrophy Association. Mr. Ray introduced Mr. Roger Stevens,
Owasso Public Works Director. Mr. Stevens provided a status report of various capital
improvements projects, a copy of which is attached to the minutes of the November 3, 2009
Council meeting. Mr. Ray introduced Jerry Fowler, Owasso Strong Neighborhood Coordinator.
Mr. Fowler presented a status update on the Strong Neighborhood Initiative Program. Also
discussed was the Oklahoma Department of Transportation's recent contract award to Becco
Construction for the widening of HWY 169 from SH -244 to E. 56"' Street North.
5
Owasso City Council November 3, 2009
ITEM 16. REPORT FROM CITY ATTORNEY
No report.
ITEM 17. REPORT FROM CITY COUNCILORS
City Councilors recognized the efforts of the city staff in the successful Harvest Festival and
Chili Cook -off for 2009.
ITEM 18. NEW BUSINESS
None
ITEM 19. ADJOURNMENT
Mr. Bonebrake moved, seconded by Mr. Sinex, to adjourn the meeting.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 7:45 p.m.
Juliann Stevens, Minute Clerk
u,
Stephen Cataudella, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, November 10, 2009
The Owasso City Council met in a special meeting on Tuesday, November 10, 2009 in the
Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 5:30 PM on Friday, November 6, 2009.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 5:31 PM.
PRESENT ABSENT
Steve Cataudella, Mayor
Doug Bonebrake, Vice Mayor
Jon Sinex, Councilor
Wayne Guevara, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
ITEM 2: TOUR OF THE CITY'S WASTEWATER TREATMENT PLANT
Members of the Owasso City Council toured the City's Wastewater Treatment Facility. Mr.
Stevens conducted the tour and presented information relating to proposed improvements to the
treatment facility. The City Council returned to Old Central at 6:30pm.
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY
MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O S 25
SECTION 300(1)
No action taken on this item.
ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS
A. PLANNING ITEMS
B. REVIEW OF BIDS RECEIVED FOR PURCHASE OF FIRE INCIDENT AND
PATIENT CARE REPORTING SOFTWARE
C. REVIEW OF BIDS RECEIVED FOR CONSTRUCTION OF THE N.
GARNETT REGIONAL DETENTION FACILITY
D. STATUS UPDATE OF BIDDING PROCESS FOR THE CONSTRUCTION OF
THE WSTEWATER TREATMENT PLANT IMPROVEMENTS
E. STATUS UPDATE OF BIDDING PROCESS FOR THE CONSTRUCTION OF
THE E. 76TH STREET NORTH SANITARY SEWER INTERCEPTOR
Owasso City Council November 10, 2009
Mr. Lehr reviewed each item.
A) The following planning items were to be considered at the November 9, 2009 Planning
Commission: a request for a partial easement closure at 13800 E. 94th Street North, a request for
the rezoning of .24 acres located at the southeast corner of 2" d and Atlanta from Residential
Duplex to Commercial Shopping zoning district, a request for the annexation of approximately
30 acres located on the northeast corner of N. Garnett Road and E. 106th Street North, and a
request for the annexation of approximately 19 acres located on the northwest corner of US
Highway 20 and N. 145th East Avenue. It was explained that if recommended for approval by
the Planning Commission each item would be forwarded to the City Council for action during
the November 17, 2009 regular meeting. B) After a thorough review of the two bids received,
the staff anticipates brining an action item before the Council to award the bid during the
November 17, 2009 regular meeting. C) It was explained that bids were publicly opened on
November 9, 2009 and 9 sealed bids were received. After a thorough review of each submitted
bid, the staff anticipates bringing an action item before the Council to award the construction bid
during the November 17, 2009 regular meeting. D) It was explained that bids for this project
would be publicly opened on November 11, 2009 and following a thorough review of the
received bids, the staff would provide the Council with a bid evaluation and request possible
action to award the construction bid during the December 1, 2009 regular meeting. E) It was
explained that the bid opening for this project would occur on November 24, 2009 and following
a thorough review of the received bids, the staff would provide the Council with a bid evaluation
and request possible action to award the construction bid during the December 1, 2009 regular
meeting.
ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS
A. _BRIEFING ON OKLAHOMA WATER RESOURCE BOARD FUNDING AND
PROJECTS
B. CITY MANAGER REPORT
1. monthly sales tax report
A) Ms. Bishop explained that staff anticipates bring an action item before the Council during the
December 1, 2009 regular meeting requesting consideration and approval of the OWRB funding
for the N. Garnett Regional Detention Project, Wastewater Treatment Facility and N. 117th Street
Pump Station Improvement Project, and E. 76th Street North Interceptor Project. B) Under the
City Manager's Report, Mr. Ray provided the City Council with a sales tax report.
ITEM 6: REPORT FROM CITY COUNCILORS
No reports were provided.
2
Owasso City Council
ITEM 7: ADJOURNMENT
Councilor Sinex moved for adjournment, seconded by Councilor Guevara.
YEA: Bonebrake, Sinex, Cataudella, Stovall, Guevara
NAY: None
Motion carried 5 -0.
Meeting adjourned at 7:11 PM.
November 10, 2009
Mayor Stephen Cataudella
Claims List
11i17i09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL TREASURER PETTY CASH CC REFUND /HARRINGTON 50.00
AEP /PSO STREET LIGHTS 14.61
TREASURER PETTY CASH CC REFUND /EBERLE 50.00
TREASURER PETTY CASH CC REFUND /MCCLINTOCK 50.00
TOTAL GENERAL 164.61
MUNICIPAL COURT JPMORGAN CHASE BANK LAMODE- JUDGES ROBE 8.99
AMERICAN MUNICIPAL SERVICES LTD COLLECTION FEES -SEPT 09 258.75
FRANK W AMBRUS BAILIFF SERVICES 350.00
JPMORGAN CHASE BANK MEALS FOR COURT 25.86
TOTAL MUNICIPAL COURT 643.60
MANAGERIAL
JPMORGAN CHASE BANK
REASORS- EMPLOYEE RECOG
14.97
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
48.57
CITY GARAGE
GARAGE OVERHEAD CHGS
83.33
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
29.25
TOTAL MANAGERIAL 176.12
FINANCE OFFICE DEPOT INC
OFFICE SUPPLIES
90.16
TREASURER PETTY CASH
DELUXE CHECKS
62.50
TOTAL FINANCE 152.66
HUMAN RESOURCES
OFFICE DEPOT INC
OFFICE SUPPLIES
17.08
JPMORGAN CHASE BANK
MEETING EXPENSE
11.87
JPMORGAN CHASE BANK
DELL -TONER
174.83
J.J. KELLER & ASSOCIATES, INC
PROSPERA HR SUBSCRIPTION
1,390.00
AMERICANCHECKED, INC ATTN: BILLING
PRE EMP BACKGROUND CHECKS
32.50
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
TULSA WORLD
ADVERTISING
29.72
COMMUNITY PUBLISHERS INC
ADVERTSING
75.30
WEAVER DRUG TESTING LABORATORY
RANDOM DRUG TEST
207.50
STRATEGIC GOVERNMENT RESOURCES, INC
TRAVEL AND TRAINING
89.00
TOTAL HUMAN RESOURCES 2,254.80
HR - CHARACTER INITIATIVE
JPMORGAN CHASE BANK
WALMART- OFFICE SUPPLIES
9.00
A N Z SIGNS & SHIRTS, INC
CHARACTER INITIATIVE
2,235.00
OFFICE DEPOT INC
OFFICE SUPPLIES
283.80
TOTAL HR - CHARACTER INITIATIVE 2,527.80
GENERAL GOVERNMENT
OFFICE DEPOT INC
OFFICE SUPPLIES
163.00
MAILROOM FINANCE INC
POSTAGE
1,000.00
AMERICAN WASTE CONTROL INC
FRONT LOAD SERVICE
131.71
SAV -ON PRINTING & SIGNS LLC
PRINTING SERVICES
310.00
Page 1
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL GOVERNMENT...
MCAFEE & TAFT LEGAL - COLLINS
189.00
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL -COX
150.50
A,EP /PSO ELECTRIC USE
1,716.50
NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL -COX
6,654.25
ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE
578.73
CINTAS CORPORATION CARPET -MAT CLEANING
27.18
TULSA COFFEE SERVICE INC COFFEE SUPPLIES
131.56
HEARTLAND CONSULTING, INC CONSULTING FEES FY10
10,500.00
OWASSO IMAGING SOLUTIONS INC QTRLY COPIER MAINT FEES
360.00
TOTAL GENERAL GOVERNMENT
21,912.43
COMMUNITY DEVELOPMENT
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
256.24
TULSA COUNTY MIS
TULSA COUNTY LAND RECORDS
30.00
JERRY L. FIDLER JR
CODE ENFORCEMENT SHIRTS
20.00
OFFICE DEPOT INC
OFFICE SUPPLIES
70.14
CITY GARAGE
GARAGE OVERHEAD CHGS
158.33
TOTAL COMMUNITY DEVELOPMENT
534.71
ENGINEERING
CITY GARAGE
GARAGE OVERHEAD CHGS
166.66
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS
30.00
JPMORGAN CHASE BANK
DRY CLEANING ST- UNIFORMS
5.60
JPMORGAN CHASE BANK
DRY CLEANING ST- UNIFORMS
7.00
JPMORGAN CHASE BANK
STILLWATER MILLING -BOOTS
64.95
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
396.00
JPMORGAN CHASE BANK
ASCE- ENGINEERING SEMINAR
301.95
TOTAL ENGINEERING
972.16
INFORMATION TECHNOLOGY
STRATEGIC GOVERNMENT RESOURCES, INC
TRAVEL AND TRAINING
89.00
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
31.38
CITY GARAGE
GARAGE OVERHEAD CHGS
66.66
TOTAL INFORMATION TECHNOLOGY
187.04
SUPPORT SERVICES
CITY GARAGE
GARAGE OVERHEAD CHGS
233.33
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
18.98
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
342.64
JPMORGAN CHASE BANK
GRAINGER -CH LIGHTBULBS
87,48
SAV -ON PRINTING & SIGNS LLC
PRINTING SERVICES
5.00
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PAYROLL OCT 09
330.00
CITY GARAGE
PARTS FOR CITY VEHICLES
7.96
CITY GARAGE
PARTS FOR CITY VEHICLES
31.32
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
286.61
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
245.22
Page 2
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SUPPORT SERVICES... JPMORGAN CHASE BANK RADIOSHACK- REPAIR PARTS 19.26
STRATEGIC GOVERNMENT RESOURCES, INC TRAVEL AND TRAINING 89.00
JPMORGAN CHASE BANK HOME DEPOT- LIGHTS FOR SS 13.94
JPMORGAN CHASE BANK FREY BROTHERS -SOUND EQUIP 191.09
A N Z SIGNS & SHIRTS, INC DECALS FOR DOC VAN 10.00
TOTAL SUPPORT SERVICES 1,950.33
CEMETERY
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
16.93
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
27.60
OWASSO TOP SOIL
DIRT FOR CEMETERY
60.00
AEP /PSO
ELECTRIC USE
34.10
TOTAL CEMETERY
138.63
POLICE SERVICES
AEP /PSO
ELECTRIC USE
1,320.97
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
270.26
JPMORGAN CHASE BANK
CRUISERS -BACK SEAT
419.89
JPMORGAN CHASE BANK
OK POLICE SUPPLY -CONES
59.95
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
7,424.21
JPMORGAN CHASE BANK
PATROL TECH - SUPPLIES
84.36
JPMORGAN CHASE BANK
SPORTS AUTH - EQUIPMENT
59.85
JPMORGAN CHASE BANK
MEETING EXPENSE
9,87
JPMORGAN CHASE BANK
WALMART- FESTIVAL CANDY
25.50
JPMORGAN CHASE BANK
WALMART- FESTIVAL CANDY
30.00
JPMORGAN CHASE BANK
TRAINING EXPENSE
12.36
JPMORGAN CHASE BANK
TRAINING EXPENSE
24.31
JPMORGAN CHASE BANK
TRAINING EXPENSE
14.86
JPMORGAN CHASE BANK
TRAINING EXPENSE
9.83
JPMORGAN CHASE BANK
PUBLIC AGENCY - TRAINING
295.00
JPMORGAN CHASE BANK
MEETING EXPENSE
15.35
CITY GARAGE
PARTS FOR CITY VEHICLES
1,075.28
OWASSO IMAGING SOLUTIONS INC
QTRLY COPIER MAINT FEES
360.00
JPMORGAN CHASE BANK
360 SPORTS -BIKE PARTS
28.50
JPMORGAN CHASE BANK
OK POLICE SUPPLY -SGT BARS
23.75
JPMORGAN CHASE BANK
JOHN E REID- TRAINING
3,780.00
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
77.38
OFFICE DEPOT INC,
OFFICE SUPPLIES
130.40
CITY GARAGE
GARAGE OVERHEAD CHGS
4,666.66
JPMORGAN CHASE BANK
PIKEPASS REBILLS- TRAVEL
72.95
JPMORGAN CHASE BANK
SOME'S- AWARDS
374.00
JPMORGAN CHASE BANK
COMFORT INN - DEFENSE TRN
296.80
JPMORGAN CHASE BANK
MULTIHEALTH -PROF REPORTS
175.00
JPMORGAN CHASE BANK
DECATUR ELEC -RADAR REPAIR
311.00
JPMORGAN CHASE BANK
TRAINING EXPENSE
8.38
Page 3
Claims Fast
11/17/09
Budget Unit Title
Vendor Name
Payable Description
13ayment Amouni
TOTAL POLICE SERVICES
21,456.67
POLICE COMMUNICATIONS AEP /PSO
ELECTRIC USE
108.32
JPMORGAN CHASE BANK
WALMART- PRISONER MEALS
170.98
JPMORGAN CHASE BANK
DAYS INN -OLETS TRAINING
189.00
JPMORGAN CHASE BANK
STRATEGIC GOV -RED FLAG
290.00
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
25.08
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
11.96
TREASURER PETTY CASH
PER DIEM /HOPPER
297.00
JPMORGAN CHASE BANK
CARTRIDGE WORLD -INK
69.99
JPMORGAN CHASE BANK
CARDLOGOW-U N I FORMS
807.52
JPMORGAN CHASE BANK
DAYS INN -OLETS TRAINING
86.00
JPMORGAN CHASE BANK
WALMART - PRISONER MEALS
128.94
TOTAL POLICE COMMUNICATIONS
2,184.79
ANIMAL CONTROL
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
278.76
JPMORGAN CHASE BANK
WALMART- CLEANING SUPPLIES
104.73
AEP /PSO
ELECTRIC USE
202.11
CITY GARAGE
PARTS FOR CITY VEHICLES
13.97
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
176.94
CITY GARAGE
GARAGE OVERHEAD CHGS
166.66
JPMORGAN CHASE BANK
HOLIDAY INN - TRAINING
140.00
JPMORGAN CHASE BANK
VORTECH- SUPPLIES AC
158.20
JPMORGAN CHASE BANK
AMAZON - SANITIZER
27.35
JPMORGAN CHASE BANK
PIKEPASS REBILLS- TRAVEL
10.50
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
43.75
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
43.75
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
43.75
TOTAL ANIMAL CONTROL
1,410.47
FIRE SERVICES
AQUARIUS ENTERPRISES, INC
BOTTLED WATER RENTAL
41.40
NORTH AMERICA FIRE EQUIPMENT CO.
PROTECTIVE CLOTHING
2,976.00
RANDALL HOBSON
PHONE LINE REPAIR
122.08
NORTH AMERICA FIRE EQUIPMENT CO.
BADGES
1,627.92
ACCURATE FIRE EQUIPMENT INC
HYDROSTATIC TESTING
330.00
OK STATE FIRE FIGHTERS ASSOC
MEMBERSHIP DUES
2,576.00
NORTH AMERICA FIRE EQUIPMENT CO.
PROTECTIVE CLOTHING
73.00
NORTH AMERICA FIRE EQUIPMENT CO.
UNIFORMS
137.00
NATIONAL FIRE PROTECTION ASSOC
MEMBERSHIP DUES
150.00
JPMORGAN CHASE BANK
RACEREADYWRAPS- REFLECT
157.95
JPMORGAN CHASE BANK
PAUL CONWAY- HELMET
572.50
JPMORGAN CHASE BANK
PAUL CONWAY- SHIELD
158.50
JPMORGAN CHASE BANK
PENWELL BOOKS - MANUAL
202.07
JPMORGAN
CHASE BANK
LOWES- SUPPLIES
90.30
Page 4
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
FIRE SERVICES...
JPMORGAN CHASE BANK
LOWES- HANDRAIL BRACKET
4.26
JPMORGAN CHASE BANK
RESIDENCE INN -FSIO SCHOOL
145.60
NORTH AMERICA FIRE EQUIPMENT CO.
PROTECTIVE CLOTHING
- 139.90
JPMORGAN CHASE BANK
CARDLOGOW- APPAREL
419.90
JPMORGAN CHASE BANK
OK POLICE SUPPLY - APPAREL
181.90
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
249.08
JPMORGAN CHASE BANK
MENS WAREHOUSE- APPAREL
109.99
JPMORGAN CHASE BANK
TRAVEL EXP -FIRE CONFER
31.15
JPMORGAN CHASE BANK
POSITIVE PROM -PREV BOOKS
250.28
JPMORGAN CHASE BANK
STILLWATER PLAZA- TRNING
72.80
JPMORGAN CHASE BANK
TARGET - STORAGE TOTE
7.49
JPMORGAN CHASE BANK
TARGET - STORAGE TOTE
6.99
JPMORGAN CHASE BANK
TARGET - STORAGE TOTE
7.49
JPMORGAN CHASE BANK
MICROTEL INN -FIRE CONF.
145.60
CITY GARAGE
PARTS FOR CITY VEHICLES
36.64
AEP /PSO
ELECTRIC USE
1,595.22
OWASSO FITNESS ZONE, INC
USE OF GYM AND EQUIPMENT
360.00
BMI SYSTEMS
RENTAL OF COPIER
283.81
NORTH AMERICA FIRE EQUIPMENT CO.
PROTECTIVE CLOTHING
1,106.00
NORTH AMERICA FIRE EQUIPMENT CO.
PROTECTIVE CLOTHING
499.00
NORTH AMERICA FIRE EQUIPMENT CO.
BADGES
409.36
CONSOLIDATED FLEET SERVICES, INC
LADDER INSPECTIONS
1,238.00
NORTH AMERICA FIRE EQUIPMENT CO.
BUNKER GEAR FOR NEW HIRES
70.00
NORTH AMERICA FIRE EQUIPMENT CO.
BUNKER GEAR FOR NEW HIRES
3,337.50
NORTH AMERICA FIRE EQUIPMENT CO.
BUNKER GEAR FOR NEW HIRES
1,668.75
DONALD L TAYLOR
REPAIR OUTSIDE DOOR
40.00
THOMAS A. GAINES
REPAIR LEAK ON ENG 3 PUMP
413.08
TOTAL RADIO INC
PA SYSTEM ADJUSTMENT
180.00
OVERHEAD DOOR CO. OF TULSA, INC
REPLACE MOTOR & GEARS
1,100.00
AIR CLEANING TECHNOLOGIES
PLYMOVENT SYSTEM REPAIR
181.50
A PLUS SERVICE INC
HEATER REPAIR
510.00
CITY GARAGE
GARAGE OVERHEAD CHGS
1,166.66
JPMORGAN CHASE BANK
FIRE PROT PUBL- MANUALS
757.75
JPMORGAN CHASE BANK
FLEET - WIRING HARNESS
50.00
TREASURER PETTY CASH
PER DIEM /GOMEZ
69.00
TREASURER PETTY CASH
MEETING EXPENSE
61.49
JPMORGAN CHASE BANK
SKAGGS - UNIFORM APPAREL
13.95
JPMORGAN CHASE BANK
T &W TIRE -TIRES
100.00
JPMORGAN CHASE BANK
PAUL CONWAY- SHIPPING CR
-13.50
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
1,455.75
W.S. DARLEY & CO SLOT A -74
PURCHASE OF FIRE HOSE
359.70
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
1,122.17
JPMORGAN CHASE BANK
MEETING EXPENSE
345.70
TOTAL FIRE SERVICES 29,224 88
Page 5
Budget Unit Title I Vendor Name
ODHS -FIR 'FIGHT GRANT IJPMORGAN CHASE BANK
OTAL ODHS - FIREFIGHT GRANT
NCY PREPAREDN
,EP /PSO
PMORGAN CHASE BANK
TOTAL EMERGENCY PREPAREDNESS
ISTREETS
Claims List
11/17/09
TURN -KEY MOBILE, INC
EQUIPMENT ONE RENTAL & SALES, INC.
TURN -KEY MOBILE, INC
TURN -KEY MOBILE, INC
TURN -KEY MOBILE, INC
OWASSO TOP SOIL
AEP /PSO
JPMORGAN CHASE BANK
FLEETCOR TECHNOLOGIES
JOLIE, INC. THE UPS STORE
APAC- OKLAHOMA, INC.
SIGNALTEK INC
O'REILLY AUTOMOTIVE INC
O'REILLY AUTOMOTIVE INC
TULSA COUNTY BOCC
TULSA COUNTY BOCC
TULSA COUNTY BOCC
TULSA COUNTY BOCC
BERRY COMPANIES, INC
AMERIFLEX HOSE & ACCESSORIES, LLC
SHERWOOD CONSTRUCTION CO, INC
UNIFIRST HOLDINGS LP
TURN -KEY MOBILE, INC
TURN -KEY MOBILE, INC
AEP /PSO
CITY GARAGE
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
OWASSO FENCE CO
AMERICAN ELECTRIC POWER
AMERICAN ELECTRIC POWER
SHERWOOD CONSTRUCTION CO, INC
CITY GARAGE
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
UNIFIRST HOLDINGS LP
MICHAEL TODD COMPANY, INC
Page 6
Payable Descript
POSITIVE PROM -PREY BOOKS
ELECTRIC USE
ELECTRIC USE FOR SIREN
VVEC- ELECTRIC FOR SIRENS
CF -52 TOUGHBOOKS
REPAIR HOT BOX
ADDITIONAL RAM FOR PW
VEHICLE POWER ADAPTERS
3 -YEAR "NO FAULT" WARRANT
DIRT FOR SIDEWALK PROGRAM
STREET LIGHTS
LOWES- BUBBLE WRAP
FUELMAN OCT 09
SHIPPING
ASPHALT
OCT. '09 MAINTENANCE
PARTS
AIR & FUEL FILTER
RECYCLE SIGN UPGRADE
SIGN REPLACEMENT PROGRAM
SIGN REPLACEMENT PROGRAM
SIGN REPLACEMENT PROGRAM
ASPHALT BLADE
AIR COMPRESSOR HOSE
CONCRETE
UNIFORM SERVICE
GENERIC VEHICLE MOUNT
VEHICLE MOUNT
ELECTRIC USE
PARTS FOR CITY VEHICLES
MAXWELL- MARKING PAINT
LOWES- CAUTION TAPE
SIGN REPLACEMENT
MAIN STREET LIGHTING
SILVER CREEK LIGHTING
CONCRETE
GARAGE OVERHEAD CHGS
MAXWELL- MARKING PAINT
MAXWELL- ASPHALT TOOLS
UNIFORM SERVICE
PLOW BLADES
t Amours
2,252.55
2,252.55
91.70
20.10
36.79
149.59
2,774.00
106.00
230.00
450.00
60.00
4,153.07
1,579.26
105.73
513.23
2,164.46
6.30
15.88
667.20
812.40
618.00
755.00
30.14
544.50
36.24
139.51
39.44
85.69
1,000.00
513.00
1,166.66
79.16
101.97
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
IPayment Amounil
TOTAL STREETS 21,823.79
STORMWATER
BROWN FARMS LLC
SOD
65.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
42.70
JPMORGAN CHASE BANK
LOWES- SLEDGE HAMMER
29.96
JPMORGAN CHASE BANK
LOWES- HEADER
7.46
BROWN FARMS LLC
SOD
65.00
BROWN FARMS LLC
SOD
220.00
CITY GARAGE
PARTS FOR CITY VEHICLES
458.79
JPMORGAN CHASE BANK
LOWES -SAW BLADES
19.97
TURN -KEY MOBILE, INC
VEHICLE MOUNT
276.25
TURN -KEY MOBILE, INC
GENERIC VEHICLE MOUNT
262.65
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
42.70
CITY GARAGE
GARAGE OVERHEAD CHGS
1,166.66
WORKHEALTH SOLUTIONS, LLC
NON -DOT LIDS
30.00
BOXCER CONSTRUCTION EQUIPMENT, INC
BACKHOE RENTAL
150.00
DAVIS BUILDINGS, INC
INSULATED FLOOR
2,925.00
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
1,141.21
TURN -KEY MOBILE, INC
3 -YEAR "NO FAULT' WARRANT
450.00
TURN -KEY MOBILE, INC
VEHICLE POWER ADAPTERS
230.00
TURN -KEY MOBILE, INC
ADDITIONAL RAM FOR PW
106.00
TURN -KEY MOBILE, INC
CF -52 TOUGHBOOKS
2,774.00
KIRBY -SMITH MACHINERY, INC
GRADALL EXCAVATOR RENTAL
8,500.00
TOTAL STORMWATER 18,963.35
PARKS
MARSHA ANN SMITH
RESTROOM CLEANINGS
675.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
14.65
JPMORGAN CHASE BANK
PUTT & JUMP - FESTIVAL
500.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
183.93
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
501.82
JPMORGAN CHASE BANK
HOME DEPOT -PAINT
15.49
BRIAN DRENTHE
PARK MOWINGS
1,139.00
WASHINGTON CO RURAL WATER DISTRICT
WATER SERVICE
43.00
TAQWA MU -MIN
PARK MOWINGS
844.00
CITY GARAGE
PARTS FOR CITY VEHICLES
36.56
AEP /PSO
ELECTRIC USE
1,084.55
JPMORGAN CHASE BANK
WINDY CITY- FESTIVAL
236.73
JPMORGAN CHASE BANK
LOWES- LIGHTS
31.84
JPMORGAN CHASE BANK
LOWES- PADLOCKS /KEYS
46.12
DONALD L TAYLOR
KEYS
21.00
CITY GARAGE
GARAGE OVERHEAD CHGS
250.00
JPMORGAN CHASE BANK
LOWES- REPAIR KIT
24.72
JPMORGAN CHASE BANK
LOWES- RETURNS
-11.68
JPMORGAN CHASE BANK
BROWN FARMS -SOD
65.00
JPMORGAN CHASE BANK
BROWN FARMS -SOD
65.00
Page 7
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
IPayment Amouni
PARKS...
OFFICE DEPOT INC
OFFICE SUPPLIES
18.01
TOTAL PARKS 5,784.74
COMMUNITY CENTER CITY GARAGE GARAGE OVERHEAD CHGS 41.66
FLEETCOR TECHNOLOGIES FUELMAN OCT 09 119.11
ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 296.10
TERMINIX PEST CONTROL ANNUAL SVC 353.08
AEP /PSO ELECTRIC USE 534.59
TOTAL COMMUNITY CENTER 1,344.54
HISTORICAL MUSEUM
AEP /PSO
ELECTRIC USE
63.68
OFFICE DEPOT INC
OFFICE SUPPLIES
6.93
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
18.88
JPMORGAN CHASE BANK
NEIGHBOR NEWS- SUBSCRIPT
40.00
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
59.76
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
91.97
TOTAL HISTORICAL MUSEUM 281 22
ECONOMIC DEV
CITY GARAGE
GARAGE OVERHEAD CHGS
83.33
TREASURER PETTY CASH
MEETING EXPENSE
6.50
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
37.46
TOTAL ECONOMIC DEV 127.29
FUND GRAND TOTAL 136,617.7
AMBULANCE SERVICE
TRAILBLAZERS MEDICARE
AMB REFUNDfr. MILLER
262.23
CIGNA HEALTHCARE
AMB REFUND/T. CREEL
651.38
EDNA MOORE
AMBULANCE REFUND
96.57
BEE LOR
AMBULANCE REFUND
50.00
TOTAL AMBULANCE SERVICE 1,060.18
AMBULANCE
OFFICE DEPOT INC
OFFICE SUPPLIES
80.68
JPMORGAN CHASE BANK
MEETING EXPENSE
54.93
JPMORGAN CHASE BANK
OFFICE DEPOT - FOLDERS
96.00
CITY GARAGE
GARAGE OVERHEAD CHGS
1,250.00
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
91.20
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
325.34
JPMORGAN CHASE BANK
ALLMED- SHIPPING
3.00
JPMORGAN CHASE BANK
TARGET -TOWEL HAMPER
2.81
JPMORGAN CHASE BANK
MEDTRONIC - SUPPLIES
963.00
CITY GARAGE
PARTS FOR CITY VEHICLES
383.24
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
1,383.34
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
390.66
Page 8
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
AMBULANCE... JPMORGAN CHASE BANK ALLMED- SUPPLIES 1,385.84
JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 120.98
JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 264.30
FULLERTON HYDRO-TEST INC. RENTAL OF OXYGEN CYLINDER 37.85
MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 156.00
MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 109.00
MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 57.00
JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 86.00
JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 36.72
TOTAL AMBULANCE 7,277 89
FUND GRAND TOTAL 8,338.0
E911 COMMUNICATIONS TOTAL RADIO INC RADIO MAINT CONTRACT -NOV 285.00
AT &T E911 MAPPING FEES NOV 09 355.35
TOTAL E911 COMMUNICATIONS 640.35
FUND GRAND TOTAL 640.3
HOTEL TAX - ECON DEV
HAMPTON CREATIVE, INC
BUY OWASSO CAMPAIGN
2,750.00
HAMPTON CREATIVE, INC
BUY OWASSO CAMPAIGN
3,000.00
HAMPTON CREATIVE, INC
BUY OWASSO CAMPAIGN
1,000.00
TOTAL HOTEL TAX - ECON DEV 6,750.00
FUND GRAND TOTAL 6,750.0
STRM MGMT - GARNETT DET
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
991.55
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
145.45
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES
832.00
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
93.40
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
52.50
IMESHEK
& ASSOCIATES, P.L.C.
96 ST N & GARNETT DRAINAG
2,253.02
TOTAL STRM MGMT - GARNETT DETN 4,367.92
FUND GRAND TOTAL 4,367.9
AMBULANCE CAPITAL FD EXCELLANCE, INC AMBULANCE REMOUNT 143,339.88
TOTAL AMBULANCE CAPITAL FD 143,339.88
FUND GRAND TOTAL 143,339.8
Page 9
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
jPayment Amount
CI - 86 STR MAIN - -MEM
LOT MAINTENANCE OF OKLAHOMA, INC.
TV LINES @ 86 STN & MAIN
1,425.00
TOTAL CI - 86 STIR MAIN- -MEM 1,425.00
CI - 140 E AVE EXTENSION
BECCO CONTRACTORS INC N 140 E AVE EXTENSION 1511771.50
TOTAL CI - 140 E AVE EXTENSION
151,771.50
CI - STREET REHAB FY09
MILL CREEK LUMBER & SUPPLY LUMBER 3.62
EQUIPMENT ONE RENTAL & SALES, INC. PROPANE FOR ASPHALT BOX 61.38
JPMORGAN CHASE BANK ROADSAFE -PAINT FOR CURB 198.75
JPMORGAN CHASE BANK ROADSAFE -PAINT FOR CURB 132.50
JPMORGAN CHASE BANK MAXWELL SUPPLY -FIBER EXP 104.10
APAC- OKLAHOMA, INC. TYPE I STREET REPAIRS 1,694.20
EQUIPMENT ONE RENTAL & SALES, INC. PROPANE TO HEAT TACK OIL 61.38
TWIN CITIES READY MIX, INC TYPE I REPAIRS @ 96 ST 2,890.00
JPMORGAN CHASE BANK LOWES- FORMING SUPPLIES 112.73
JPMORGAN CHASE BANK LOWES- FORMING SUPPLIES 95.28
JPMORGAN CHASE BANK LOWES- PAINTING SUPPLIES 35.64
JPMORGAN CHASE BANK LOWES- FORMING SUPPLIES 158.99
TOTAL CI - STREET REHAB FY09 5,548.57
FUND GRAND TOTAL 158,745.0
CITY GARAGE
TULSA NEW HOLLAND INC
PARTS FOR BACKHOE
215.90
T & W TIRE, LP
TRASH TRUCK TIRES
1,845.34
AEP /PSO
ELECTRIC USE
292.69
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
140.11
FRONTIER INTERNATIONAL TRUCKS, INC
PARTS FOR DUMP TRUCK
158.47
FRN OF TULSA, LLC UNITED FORD
PARTS FOR POLICE CAR
57.12
O'REILLY AUTOMOTIVE INC
VEHICLE PARTS & SUPPLIES
26.00
O'REILLY AUTOMOTIVE INC
VEHICLE PARTS & SUPPLIES
974.21
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
JIM NORTON FORD LLC
TRUCK REPAIR
194.96
T & W TIRE, LP
TIRES FOR POLICE CARS
995.22
T & W TIRE, LP
TIRE REPAIR
35.00
FRN OF TULSA, LLC UNITED FORD
PARTS FOR CITY VEHICLES
-2.42
T & W TIRE, LP
TRASH TRUCK TIRES
- 1,845.34
CITY GARAGE
PARTS FOR CITY VEHICLES
17.22
MACK TRUCK SALES OF TULSA INC
PARTS FOR MACK FIRE TRUCK
120.16
FRONTIER INTERNATIONAL TRUCKS, INC
PARTS FOR DUMP TRUCK
- 158.47
FRN OF TULSA, LLC UNITED FORD
PARTS FOR CITY VEHICLES
33.91
FRN OF TULSA, LLC UNITED FORD
PARTS FOR CITY VEHICLES
49.43
FRN OF TULSA, LLC UNITED FORD
PARTS FOR CITY VEHICLES
105.95
B & M OIL COMPANY INC
OIL & FLUIDS
1,419.00
Page 10
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
CITY GARAGE...
FLEET DISTRIBUTORS EXPRESS
PARTS FOR CITY EQUIPMENT
31.86
FRONTIER INTERNATIONAL TRUCKS, INC
PARTS FOR TRASH TRUCKS
91.66
STRATEGIC GOVERNMENT RESOURCES, INC
TRAVEL AND TRAINING
89.00
TOTAL CITY GARAGE 4,953.52
4,953.5
FUND GRAND TOTAL
WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP. 289.00
TOTAL WORKERS' COMP SELF -INS 289.00
WORKERS' COMP SELF -INS CITY OF OWASSO !MPREST ACCOUNT WC- CLAIMS RELATED EXP. 1,788.77
CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP. 289.00
CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP. 9,405.00
TOTAL WORKERS' COMP SELF -INS 11,482.77
11,771.7
FUND GRAND TOTAL
GEN LIAB -PROP SELF INS
BRENDAN M. MCHUGH
FRANGER VS TOWNSEND
- 19,900.00
BRENDAN M. MCHUGH
FRANGER VS TOWNSEND
19,900.00
JPMORGAN CHASE BANK
HERTZ -TORT CLAIM
757.63
A N Z SIGNS & SHIRTS, INC
VEHICLE LETTERING
75.00
TOTAL GEN LIAB -PROP SELF INS 832.63
832.6
FUND GRAND TOTAL
CITY GRAND TOTAL $476,356.961
Page 11
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 11/07/09
Department
Payroll Expenses
Total Expenses
Municipal Court
4,586.32
6,117.35
Managerial
19,006.38
25,648.15
Finance
12,988.19
18,826.73
Human Resources
6,104.46
9,047.32
Community Development
8,004.59
10,740.46
Engineering
13,491.05
19,632.25
Information Systems
9,335.58
14,301.63
Support Services
7,127.54
10,658.56
Police
101,173.20
149,375.33
Central Dispatch
10,138.20
16,109.15
Animal Control
2,218.40
3,361.70
Fire
89,589.54
129,708.08
Emergency Preparedness
2,798.43
4,350.11
Streets
8,088.67
12,521.48
Stormwater /ROW Maint.
7,044.20
10,682.93
Park Maintenance
6,452.52
9,416.27
Community- Senior Center
2,869.45
4,627.76
Historical Museum
2,054.82
2,783.40
Economic Development
3,589.32
4,922.08
General Fund Total 316,660.86 462,830.74
Garage Fund Total 4,103.60 6,060.13
Ambulance Fund Total 18,552.55 26,826.04
Emergency 911 Fund Total 3,379.41 5,369.59
Worker's Compensation Total 2,349.14 2,818.43
Strong Neighborhoods 2,077.12 3,060.07
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11/17/09
VENDOR DESCRIPTION AMOUNT
AETNA HEALTHCARE MEDICAL SERVICE 39,085.49
HEALTHCARE MEDICAL SERVICE 30,401.35
HEALTHCARE DEPT TOTAL 69,486.84
DELTA DENTAL DENTAL MEDICAL SERVICE 1,552.00
ADMIN FEES 2,165.93
DENTAL DEPT TOTAL 3,717.93
HEALTHCARE SELF INSURANCE FUND TOTAL 73,204.77
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2009 -2010
Statement of Revenues & Expenditures
As of October 31, 2009
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTALREVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTAL TRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
MONTH YEAR PERCENT
TO -DATE TO -DATE BUDGET OF BUDGET
$ 1,470,094
17,540
41,644
34,147
65,947
15,015
1,644,387
858,797
41,957
149,547
25,389
1,075,690
568,698
$ 6,194,173
68,440
165,474
134,053
228,543
57,631
6,848,314
4,278,501
207,480
557,304
109,574
5,152,858
1,695,456
$ 19,414,000
240,300
530,850
501,600
665,980
164,477
21,517,207
12,797,418
745,495
1,937,861
727,930
16, 208, 704
5,308,503
873,791
3,611,627
11,236,000
(1,386,136)
(5,751,724)
(17,749,075)
(512,345)
(2,140,097)
(6,513,075)
(444,641)
(1,204,572)
56,353
4,759,907
$ 4,315,266
FUND BALANCE (Budgetary Basis)
Beginning Balance 3,120,000 3,120,000
Ending Balance $ 2,675,359 $ 1,915,428
31.91%
28.48%
31.17%
26.72%
34.32%
35.04%
31.83%
33.43%
27.83%
28.76%
15.05%
31.79%
31.94%
32.14%
32.41%
32.86%
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: MICHELE DEMPSTER �`-
HUMAN RESOURCE DIRECTOR
SUBJECT: REQUEST FOR EARLY RETIREMENT
DATE: November 9, 2009
BACKGROUND:
Oklahoma Municipal Retirement Fund (OMRF), the retirement plan for non - police and fire
employees, requires the City Council acting as the OMRF Retirement Committee to approve
applications for retirement. To be eligible for retirement through OMRF an employee must have
a minimum of five years of employment. Once an employee has five years of service the
employee is considered vested and upon leaving employment with the City has three retirement
options depending upon age. The first option, Normal retirement, is available a vested employee
age 65 or older. The second option, Early retirement, is available to a vested employee between
ages 55 and 65, and the third option is Deferred retirement. Deferred retirement is an option
available to vested employees under the age of 55. This allows an employee to "defer"
retirement benefits to a future date, at which time the employee would begin receiving monthly
retirement benefits.
October 2, 2009 was the last day of employment for Patricia Fry. Ms. Fry has been employed
with the City for an excess of five years and falls between age 55 and 65. Therefore, Ms. Fry
meets both requirements for Early retirement.
RECOMMENDATION:
Staff recommends approval of Patricia Fry's request for Early retirement.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNA13Y
CITY PLANNER
SUBJECT: ANNEXATION 09 -03
DATE: NOVEMBER 13, 2009
BACKGROUND:
The City of Owasso has received a request for the annexation of approximately 30 acres, located
on the northeast corner North Garnett Road and East 106`h Street North.
EXISTING LAND USE:
A portion of the property contains a golf driving range.
SURROUNDING LAND USE:
North: Large Lot Residential / Agriculture
South: Large Lot Residential / Agriculture
East: Large Lot Residential / Agriculture
West: Large Lot Residential / Agriculture
PRESENT ZONING:
Agricultural (AG) — Tulsa County
DEVELOPMENT PROCESS:
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the city limits is made a part of the city. Property owners
and land developers sometimes choose to have their property annexed into Owasso in order to
receive Owasso municipal services, such as police protection, refuse collection, and sanitary
sewer.
The second step in the development of a piece of property in Owasso is rezoning. In order to
develop the property, the land must be zoned for particular kinds of uses, such as residential,
office, commercial, or industrial. Rezoning decisions are made in accordance with the growth
policy displayed in the Owasso Master Plan.
One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD.
When a development proposes to exhibit a mixture of uses with specific regulations and standards
unique to a particular tract of land, a PUD is often the preferred land use control mechanism.
The third step in the development of a piece of property in Owasso is platting. Once the property
development proposal shows a division of lots that is acceptable to both the developer and the City
of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of
lots included on the final plat, right -of -way widths, easements, and other physical characteristics
that must be provided for review by the City.
ANALYSIS:
The purpose of the applicant's annexation request is to bring the property into the City Limits of
Owasso in order to receive city services. The applicant has agreed to dedicate necessary right -of-
way, as deemed by Public Works, for future road expansion.
The property is currently zoned Agricultural (AG) in Tulsa County and would remain this same
classification upon annexation. Prior to any action relative to a rezoning request, a rezoning sign
will be posted on the property and property owners within 300' will be notified. All development
that occurs on the subject property must adhere to all subdivision and zoning requirements
including but not limited to paved streets and sidewalks. Residential sewer and water service will
be provided by the City of Owasso upon the applicant's request.
Staff published legal notice of the annexation petition in the Owasso Reporter. Staff has received
no phone calls or correspondence concerning the annexation request.
ANNEXATION COMMITTEE MEETING:
The Owasso Annexation Committee met at their regularly scheduled meeting on October 28, 2009.
At that meeting members have the opportunity to comment on the City's ability to provide service
to the proposed annexation site. At that meeting, the committee determined the subject area would
be serviceable by Police, Fire, and Public Works Departments. The committee unanimously
recommended approval of the annexation.
PLANNING COMMISSION:
The Owasso Planning Commission unanimously approved the request at their regularly scheduled
meeting on November 9, 2009.
RECOMMENDATION:
The staff recommends City Council approval of the request to annex the property into the
corporate limits of the City of Owasso.
ATTACHMENTS:
General Area Map
4
rel = 1; F105 -I
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: ANNEXATION 09 -04
DATE: NOVEMBER 13, 2009
BACKGROUND:
The City of Owasso has received a request for the annexation of approximately 19 acres, located
on the northwest corner of Highway 20 and North 145th East Avenue.
EXISTING LAND USE:
The property is currently undeveloped.
SURROUNDING LAND USE:
North: Large Lot Residential / Agriculture
South: Undeveloped/ Commercial Shopping
East: Large Lot Residential / Agriculture
West: Crossroads Church/ Agriculture
PRESENT ZONING:
Agricultural (AG) — Tulsa County
DEVELOPMENT PROCESS:
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the city limits is made a part of the city. Property owners
and land developers sometimes choose to have their property annexed into Owasso in order to
receive Owasso municipal services, such as police protection, refuse collection, and sanitary
sewer.
The second step in the development of a piece of property in Owasso is rezoning. In order to
develop the property, the land must be zoned for particular kinds of uses, such as residential,
office, commercial, or industrial. Rezoning decisions are made in accordance with the growth
policy displayed in the Owasso Master Plan.
One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD.
When a development proposes to exhibit a mixture of uses with specific regulations and standards
unique to a particular tract of land, a PUD is often the preferred land use control mechanism.
The third step in the development of a piece of property in Owasso is platting. Once the property
development proposal shows a division of lots that is acceptable to both the developer and the City
of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of
lots included on the final plat, right -of -way widths, easements, and other physical characteristics
that must be provided for review by the City.
ANALYSIS:
The purpose of the applicant's annexation request is to bring the property into the City Limits of
Owasso in order to receive city services. The applicant has agreed to dedicate the necessary right -
of -way, as deemed by Public Works, for future road expansion.
The property is currently zoned Agricultural (AG) in Tulsa County and would remain this same
classification upon annexation. Prior to any action relative to a rezoning request, a rezoning sign
will be posted on the property and property owners within 300' will be notified. All development
that occurs on the subject property must adhere to all subdivision and zoning requirements
including but not limited to paved streets and sidewalks. Residential sewer and water service will
be provided by the City of Owasso upon the applicant's request.
Staff published legal notice of the annexation petition in the Owasso Reporter. Staff has received
no phone calls or correspondence concerning the annexation request.
ANNEXATION COMMITTEE MEETING:
The Owasso Annexation Committee met at their regularly scheduled meeting on October 28, 2009.
At that meeting members have the opportunity to comment on the City's ability to provide service
to the proposed annexation site. At that meeting, the committee determined the subject area would
be serviceable by Police, Fire, and Public Works Departments. The committee unanimously
recommended approval of the annexation.
PLANNING COMMISSION:
The Owasso Planning Commission unanimously approved the request at their regularly scheduled
meeting on November 9, 2009.
RECOMMENDATION:
Staff recommends City Council approval of the request to annex the property into the corporate
limits of the City of Owasso.
ATTACHMENTS:
1. General Area Map
ANNEXATION 09 -04 I CITY OF OWASSO
11/05/09
Legend
111 N. Main Street
0 P.O. Box 180
Owasso, OK 74055
North
THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO
REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT
WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY.
918.376.1500
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: OZ- 09 -02, A REQUEST FOR REZONING OF .24 ACRES LOCATED
AT SOUTHEAST CORNER OF 2" AND ATLANTA
DATE: NOVEMBER 13, 2009
BACKGROUND:
In order to further facilitate the development of their property for commercial use, Vines Properties,
Inc. requests that their property be rezoned from a Residential Duplex (RD) Zoning District to a
Commercial Shopping (CS) Zoning District. A general area map is attached for review.
PROPERTY CHARACTERISTICS:
The property is currently developed and is zoned RD (Residential Duplex). The subject site is
.24 acres in size. The property will be served by municipal water, wastewater, police, fire, and
EMS service.
LEGAL CONSIDERATIONS OF ZONING REQUESTS:
Section 1500 of the Owasso Zoning Code outlines the city's policy on zoning amendments. The
code states that amendments will be adopted to recognize changes in the Comprehensive Plan, or to
recognize changing conditions in a particular area or in the jurisdictional area. Zoning changes must
be based on two fundamental questions: 1) Does the requested zoning allow a land use that is
appropriate for the subject property, and 2) Is the requested zoning in conformance with the Owasso
Land Use Master Plan?
Development considerations such as traffic, roads, grading, drainage, stormwater detention, utilities,
rights -of -way, etc, are not to be considered until the platting stage of development. At the platting
(and site planning) stage, the Planning Commission, municipal staff, and the Technical Advisory
Committee work with the applicant to solve these types of specific development concerns.
The proposed development for this property is unknown.
CONFORMANCE TO MASTER PLAN DESIGNATION:
The requested zoning designation, Commercial Shopping (CS), is compatible within the Owasso
Land Use Master Plan's designation for the property.
ANALYSIS:
The subject property lies to the southeast of 2nd and Atlanta, and is adjacent to compatible zoning
designations. The applicant has requested a Commercial Shopping (CS) Zoning Designation to
allow for the construction of facilities that would support light commercial uses such as retail or
office space. The requested use is found to be in accordance with the Owasso Land Use Master
Plan.
Any development that occurs on the subject property must adhere to all subdivision, zoning and
engineering requirements including but not limited to paved drives and storm water detention.
Sewer service and Water service will be provided by the City of Owasso.
PLANNING COMMISSION:
The Owasso Planning Commission unanimously approved the request at their regularly
scheduled meeting on November 9, 2009.
RECOMMENDATION:
The staff recommends City Council approval of OZ- 09 -02.
ATTACHMENT:
1. Location Map
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7 2011 204
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110 .213 216
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9 302 101
1201 201
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116 I 120 109
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OZ -09 -02 CITY OF OWASSO
11/05/09
Legend 111 N. Main Street
0 P.O. Box 180
Owasso, OK 74055
North
THIS MAP IS FOR INFORMATION PUR.POSF ONLY AND IS NOT INTENDED TO
REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT 918.376.1500
WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY.
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: REQUEST FOR A PARTIAL EASEMENT CLOSURE
DATE: NOVEMBER 13, 2009
BACKGROUND:
The City of Owasso has received a request for the partial closure of a utility easement located in the
rear yard of 13800 East 94"' Street North. A survey of the site is included for your review.
PROPERTY CHARACTERISTICS:
The legal description of the property is Lot 1, Block 5, Nottingham Estates III Addition. The tract is
zoned for RS -2 Single - Family Residential use and is occupied by a 2 -story house. The existing land
use is residential for the subject property, as is land to the east, south and west. The property is
served by municipal water, wastewater, police, and fire services.
ANALYSIS:
The applicant desires to close a portion of the existing 25' utility easement in order to correct the
title work regarding the existing swimming pool and pool house built over a portion of the utility
easement. All utility companies have been notified, and have accepted the modification to the
utility easement. If the easement closure request is approved, the existing 25' utility easement
would be modified to allow access to utility lines. The staff finds that this request will have no
detrimental impact to the subject tract, or the surrounding areas.
TECHNICAL ADVISORY COMMITTEE:
The request for the partial utility easement closure was reviewed by the Owasso Technical
Advisory Committee at their regular meeting on October 28, 2009. At that meeting, utility
providers and city staff are afforded the opportunity to comment on the application and request
any changes or modifications. There were no comments made in regards to this item.
PLANNING COMMISSION:
The Owasso Planning Commission approved the request, with a 3 -1 vote, at their regularly
scheduled meeting on November 9, 2009.
RECOMMENDATION:
The staff recommends City Council approval of the partial utility easement closure request.
ATTACHMENTS
1. Survey of the Site
a
a
0
0
500 � --
-J W
W
co
19400
9500
13800
9502
13801
13812
9504
�U�JECT
PROPERTY
13803
13805
E 9 ST N
13804
13806 I 1
EASEMEN
9400 CLOSURE
AREA
13800 E 94th Street N Partial Easement Closure CITY OF OWASSO
11/05/09
Legend 111 N. Main Street
0 P.O. Box 180
Owasso, OK 74055
North
THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO
REPRESENT AN ACCURATE AND TRUE SC.AL.E. USE OF THIS MAP IS WITHOUT 918.376.1500
WARRANTY OR REPRL- SENTATION BY CITY OF OWASSO OF ITS ACCURACY.
ff u I N1
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JULIE TROUT LOMBARDI
CITY ATTORNEY
SUBJECT: SETTLEMENT AGREEMENT IN DOUG DRIVER V. YANCEY et al.,
CASE NO. 08- CV- 740 -GKF IN THE UNITED STATES DISTRICT COURT
FOR THE NORTHERN DISTRICT OF OKLAHOMA.
DATE: November 13, 2009
BACKGROUND:
A legal action was filed against the Dan Yancey, Scott Chambless and Michael Denton in both
their official and personal capacities on December 30, 2008 by Doug Driver. This legal action,
brought under 42 U.S.C. §1983 and other ancillary federal law, arises out of an incident that
occurred on August 23, 2008, between Mr. Driver and the Owasso Police Department.
Pursuant to federal court policy, this matter was scheduled for a mandatory settlement
conference by the court. In preparation for that settlement conference, full settlement authority
was conferred upon the City Manager by the City Council through adoption of Resolution 2009-
11 at the Owasso City Council meeting on November 3, 2009. Counsel for the City of Owasso
and various members of the City's staff attended the settlement conference on November 10,
2009. Subsequent, to lengthy negotiation, a settlement agreement was reached by all parties to
the litigation. The agreement will be executed by the plaintiff, all defendants and the federal
judge to whom this matter is assigned.
For various reasons of necessity as determined by the federal court and agreed to by the parties,
the terms of the settlement agreement shall remain confidential, and thus should be discussed by
the City Council only in an executive session. The Open Meeting Act provides in 25 O.S.
§307(B)(4) that discussions between a public body and its attorney concerning a pending legal
action may be held in executive session if public disclosure of the matters to be discussed will
seriously impair the public body's ability to prosecute or defend the litigation. The City
Attorney and outside counsel retained by the City of Owasso to conduct its defense believe that
discussion of this confidential settlement agreement by the City Council falls within the purview
of §307(B)(4), and that discussion of these matters publicly during a City Council meeting would
violate the terms of the settlement agreement and potentially subject the City, its officials,
officers and counsel to sanctions by the federal court. Accordingly, counsel recommends that
discussion of the terms of the settlement agreement be conducted in executive session. As
further required by the Open Meeting Act, a vote to approve the settlement agreement and
authorize payment must occur in the public meeting after the City Council members have
returned from executive session.
1
RECOMMENDATION:
Staff recommends that the City Council convene an executive session to discuss the confidential
terms of this lawsuit, and further recommends that the City Council approve the terms and
authorize payment of the proposed settlement in the case of Doug Driver v. Yancey, et cal., Case
No. 08 -CV- 740 -GKF, in the United States District Court for the Northern District of Oklahoma.
2
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: BRADD K. CLARK
FIRE CHIEF
SUBJECT: RECORDS MANAGEMENT/FIRE INCIDENT AND PATIENT
CARE REPORTING SOFTWARE BID
DATE: November 13, 2009
BACKGROUND:
In FY 2008 -09, the Owasso Fire Department formed a software review and specification team,
whose mission was to evaluate the existing and future needs of the Owasso Fire Department's
electronic reporting capability. The team began the process of determining software needs by
evaluating records management systems in surrounding communities and interviewing users of
the software programs. Following the conclusion of their research, the staff developed bid
specifications for potential software packages. These specifications were designed to be broad
in nature due to the variety in software functionality. The specifications were designed to ensure
the software packages meet the needs of the organization, and that each bidder would
demonstrate their product's usability and functionality.
In addition to meeting the records maintenance needs of the Owasso Fire Department, this
software purchase will enhance electronic record submittal to various state agencies, such as the
Oklahoma State Fire Marshal and the Oklahoma State Department of Health. The software
programs would also enhance the reporting capability of the department through sophisticated
data analysis that will provide reports indicating call times and locations, resource allocation, and
staffing needs based upon historical data.
BIDS RECEIVED:
Three bid packets were distributed to vendors of fire and emergency medical services software.
A bid opening was held at City Hall on October 12, 2009 at 11:00 AM. Two bids were received
and evaluated by staff from both the Fire Department and the Information Technology
Department, and were determined to meet all of the specifications. In addition to submitting the
bids, both vendors demonstrated their respective software packages at the Fire Department on
October 22 and 23, 2009.
The two bids received for the records management software are:
1. Zoll Software Solutions Inc.
BID: $48,465
ANNUAL MAINTENANCE FEES: $12,286
TOTAL: $60,751
2. ImageTrend Software Solutions
BID: $38,300
ANNUAL MAINTENANCE FEES: $ 3,400
TOTAL: $41,700
ANALYSIS:
After extensive review and evaluation, as well as discussions with current users of both software
programs and demonstrations from each vendor, the staff concluded the Zoll Software was
readily able to meet the specific needs of the Owasso Fire Department and better prepared to
provide support services as the software transition is made.
In addition to the base software bid, Zoll Software has many available upgrades that will be
considered in future budgets, which would significantly enhance the efficiency of the fire
department. For example, Zoll has a bar -code inventory program and bar scanners for the laptop
computers the fire department uses. The inventory program is capable of inventorying
consumable supplies or permanent equipment on both ambulances and fire engines. Also, Zoll
provides an upgrade that is used by on -scene commanders to track the accountability of all
personnel on the scene of an emergency, including their time and location in the building,
medical monitoring such as blood pressures of the firefighters, and fire progression in the
building. Zoll software also is GIS compliant, and will be capable of incorporating the Owasso
Dispatch Center's data from the Computer Aided Dispatch (CAD) software.
When evaluating ImageTrend software, the resounding theme for the program was that their
aspirations for growth and development over the next couple of years would take the software
program closer to where Zoll Software is today. ImageTrend acknowledged that it will be
several months and in many cases years before the functions and options available through Zoll
would be available through ImageTrend.
RECOMMENDATION:
Staff recommends City Council award the bid for the purchase of fire incident and patient care
reporting software to Zoll Software Solutions, Incorporated of Broomfield, Colorado in the
amount of $60,751, and authorize the Mayor to execute the purchasing agreement.
ATTACHMENTS:
1. Bid Documentation Sheet
CITY OF OWASSO, OKLAHOMA
FIRE /EMS SOFTWARE
Bid Opeiung : October 12, 2009
BID DOCUMENTATION
Number of Bids: 2
Bids Opened By: Marcia Boutwell
Witness: Bruce Kelley
Gary Collins
Tim Houghton
BIDDER
PROPOSAL GUARANTEE
SOFTWARE
YEARLY MAINTENCE
Zoll Software Solutions Inc, Broomfield, CO
X
$48,465.00
$12,286.00
ImageTrend Software Solutions, Lakeville, MN
X
$38,300.00
$3,400.00
Certification:
I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct.
Signature: /s/ Marcia Boutwell
Date: October 12, 2009
TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ANGELA HESS
FINANCE DIRECTOR
SUBJECT: SUPPLEMENTAL APPROPRIATION
2009 HIGHWAY SAFETY GRANT
ASSISTANCE TO FIREFIGHTING GRANT
DATE: November 13, 2009
BACKGROUND:
In September 2008, the City Council approved acceptance of the Assistance to Firefighting Grant
in the amount of $105,327 and the 2009 Highway Safety Grant in the amount of $59,000. Not
all of those grant funds were expended and reimbursed during FY 2009.
The Assistance to Firefighting Grant had a revenue balance of $53,928 and an expenditure
balance of $21,878. The FY09 Highway Safety Grant had a revenue balance of $7,897 and an
expenditure balance of $7,897. The balance of the grant funds will be received and expended
during FY 2010.
A budget amendment is needed in order to make those grant funds available for expenditure in
the police and fire departments. Because $32,050 of the Assistance to Firefighting Grant was
expended and not reimbursed during FY 2009, this budget amendment would increase revenues
more than the increase in expenditures creating an increase of $32,050 in the estimated fund
balance of the General Fund.
RECOMMENDATION
Staff recommends City Council approval of a budget amendment increasing the estimated grant
revenues by $61,825 and increasing the appropriation for expenditures in the General Fund by
$29,775.
MEMORANDUM
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
i
FROM: MICHELE DEMPSTER
HUMAN RESOURCE DIRECTOR
SUBJECT: SUPPLEMENTAL APPROPRIATION GENERAL FUND
SUPPLEMENTAL APPROPRIATION GENERAL LIABILITY AND
PROPERTY SELF - INSURANCE FUND
DATE: November 12, 2009
BACKGROUND:
The General Liability and Property Self- Insurance fund was established in 2003 to account for
expenses associated with fully insuring the City's property liability and self - insuring the City's
general liability, automobile liability, law enforcement liability, and public official's liability.
The current balance of the General Liability and Property Self - Insurance fund is $123,000.
Revenues are budgeted through payments from the General Fund and OPWA. Legal fees and
settlements have been more than budgeted and require a supplemental appropriation of $200,000.
FUNDING:
Funding for the supplemental appropriation to the General Liability and Property Self- Insurance
fund will require council approval of a supplemental appropriation from the General fund
reserves in the amount of $200,000, and an authorization of payment from the General fund to
the General Liability and Property Self - Insurance fund in the amount of $200,000.
RECOMMENDATION:
Staff requests Council approval of:
• A budget amendment increasing the appropriation for expenditures in the General fund by
$200,000;
Authorization for payment of $200,000 from the General fund to the General Liability
and Property Self- Insurance fund;
A budget amendment increasing the appropriation for expenditures in the General
Liability and Property Self - Insurance fund.
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORDS AUTHORITY
TYPE OF MEETING: Regular
DATE: November 17, 2009
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall
at 6:00 p.m. on Friday, November 13, 2009. -
Julilyn M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Chairman Stephen Cataudella
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of the November 3, 2009 Regular Meeting.
Attachment # 3 -A
B. Approval of Claims.
Attachment # 3 -13
C. Acknowledgement of receiving the monthly FY 2009 -2010 budget status report.
Attachment # 3 -C
0: \MANAGERIAL \Agendas \OP WA \?009\ I 1 17.doc
Owasso Public Works Authority
November 17, 2009
Page 2
4. Consideration and appropriate action relating to items removed from the Consent Agenda.
5. Report from OPWA Manager.
6. Report from OPWA Attorney.
7. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
8. Adjournment.
0: \MANAGERIAL \Agendas \OP W A \2009\ I 1 17, doc
OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, November 3, 2009
The Owasso Public Works Authority met in regular session on Tuesday, November 3, 2009 in
the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the
City Hall bulletin board at 6:00 p.m. on Friday, October 30, 2009.
ITEM 1. CALL TO ORDER
Chairman Cataudella called the meeting to order at 7:45 p.m.
ITEM 2. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Chairman None
Doug Bonebrake, Vice Chair
Wayne Guevara, Trustee
Bryan Stovall, Trustee
Jon Sinex, Trustee
A quorum was declared present.
STAFF
Rodney Ray, Authority Manager
Julie Lombardi, Authority Attorney
ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the October 20, 2009 Regular Meeting.
B. Approval of Claims.
Mr. Bonebrake moved, seconded by Mr. Sinex, to approve the OPWA Consent Agenda with
claims totaling $823,780.28. The payroll payment report for pay period ending 10/24/09 was
included for review.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0.
Owasso Public Golf Authority November 3, 2009
ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS
REMOVED FROM THE CONSENT AGENDA
No action was required on this item.
ITEM 5. REPORT FROM OPWA MANAGER
No report.
ITEM 6. REPORT FROM OPWA ATTORNEY
No report.
ITEM 7. NEW BUSINESS
None
ITEM 8. ADJOURNMENT
Mr. Sinex moved, seconded by Mr. Guevara, to adjourn the meeting.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 7:46 p.m.
Juliann Stevens, Deputy City Clerk
PA
Stephen Cataudella, Chairman
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
OPWA ADMINISTRATION
JPMORGAN CHASE BANK
STRATEGIC GOV -RED FLAG TR
58.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
58.60
JPMORGAN CHASE BANK
LOWES -PAINT
3.93
OFFICE DEPOT INC
OFFICE SUPPLIES
91.74
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
34.90
JPMORGAN CHASE BANK
DRY CLEANING ST- UNIFORM
5.60
JPMORGAN CHASE BANK
DRY CLEANING ST- UNIFORM
8.40
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
30.90
OKLAHOMA ONE -CALL SYSTEMS INC
MEMBERSHIP FEE
370.04
XEROX CORPORATION
COPIER MAINTENANCE
928.54
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
198.86
JPMORGAN CHASE BANK
GRAINGER- RETURN MOTOR
- 216.54
AEP /PSO
ELECTRIC USE
635.06
TOTAL OPWA ADMINISTRATION
2,208.03
UTILITY BILLING
JPMORGAN CHASE BANK
NWA- BAGGAGE CHECK FEE
20.00
MARK MEYER
METER READER
377.55
TECHNICAL PROGRAMMING SERVICES INC
BILLING SERVICES
1,390.03
TYRONE EUGENE DINKINS
METER READER
581.85
MARK MEYER
METER READER
322.65
OFFICE DEPOT INC
OFFICE SUPPLIES
9.77
JPMORGAN CHASE BANK
TRAVEL EXP - SUNGARD CONF
9.65
JPMORGAN CHASE BANK
TRAVEL EXP - SUNGARD CONF.
2.29
JPMORGAN CHASE BANK
TRAVEL EXP - SUNGARD CONF.
8.14
JPMORGAN CHASE BANK
TRAVEL EXP - SUNGARD CONF.
4.57
JPMORGAN CHASE BANK
TULSA AIRPORT - PARKING
24.00
JPMORGAN CHASE BANK
DELTA - BAGGAGE CHECK FEE
20.00
JPMORGAN CHASE BANK
TRAVEL EXP - SUNGARD CONF.
10.59
JPMORGAN CHASE BANK
TRAVEL EXP - SUNGARD CONF.
5.18
JPMORGAN CHASE BANK
HERSEY LODGE - SUNGARD CONF
506.16
DAVID R. OLINGHOUSE
METER READER
270.90
KATHLEEN A BALSIGER
METER READER
156.15
TYRONE EUGENE DINKINS
METER READER
303.75
NOLAN RAY LANE
IMETER READER
75.15
TOTAL UTILITY BILLING 4,098.38
WATER
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
56.64
JPMORGAN CHASE BANK
EMPIRE PLUMBING - HYDRANT
167.45
JPMORGAN CHASE BANK
HOLIDAY INN -OWPCA
336.00
CITY GARAGE
GARAGE OVERHEAD CHGS
833.33
JPMORGAN CHASE BANK
WATER PROD -MAG METER NSP
2,363.33
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
1,310.32
JPMORGAN CHASE BANK
WATER PROD - TUBING CUTTER
112.50
JPMORGAN CHASE BANK
WATER PROD -METER CANS
472.42
JPMORGAN CHASE BANK
WATER PROD -METER STOPS
221.50
Page 1
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
WATER...
JPMORGAN CHASE BANK
WATER PROD - SADDLE
83.80
JPMORGAN CHASE BANK
WATER PROD - FLANGE /NSP
154.55
JPMORGAN CHASE BANK
WATER PROD - SADDLES
233.52
WORKHEALTH SOLUTIONS, LLC
HEPATITIS B VACCINE
176.00
WORKHEALTH SOLUTIONS, LLC
HEPATITIS B VACCINE
88.00
WORKHEALTH SOLUTIONS, LLC
HEPATITIS B VACCINE
88.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
56.28
AEP /PSO
ELECTRIC USE
327.17
JPMORGAN CHASE BANK
TRAVEL EXPENSE - VAUGHAN
22.19
SHERWOOD CONSTRUCTION CO, INC
CONCRETE
194.75
SHERWOOD CONSTRUCTION CO, INC
CONCRETE
434.25
CITY GARAGE
PARTS FOR CITY VEHICLES
62.50
APAC- OKLAHOMA, INC.
ASPHALT
198.94
JPMORGAN CHASE BANK
TRAVEL EXPENSE - VAUGHAN
25.98
TOTAL WATER
8,019.42
WASTEWATER TREATMENT
TREASURER PETTY CASH
CDL LICENSES
83.00
JPMORGAN CHASE BANK
TRAINING EXPENSE
7.99
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
60.14
HACH COMPANY
SUPPLIES FOR WWTP
370.12
NCL OF WISCONSIN, INC. NORTH CENTRA
SUPPLIES WWTP
125.32
LAWSON PRODUCTS, INC
WWTP SUPPLIES
275.95
TULSA OVERHEAD DOOR
WWTP SERVICE & LABOR
206.50
WORKHEALTH SOLUTIONS, LLC
HEPATITIS A VACCINE
95.00
WORKHEALTH SOLUTIONS, LLC
HEPATITIS A +B VACCINE
130.00
DEPARTMENT OF ENVIRONMENTAL QUALITY
STORM WATER RENEWAL
328.13
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
50.14
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
816.14
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
64.34
JPMORGAN CHASE BANK
ROSE ST COLL- REFUND
- 250.00
JPMORGAN CHASE BANK
FIZZOWATER -WATER FOR LAB
30.96
JPMORGAN CHASE BANK
LOWES -BULBS
79.92
JPMORGAN CHASE BANK
ATWOODS- BIBS /COAT
121.98
JPMORGAN CHASE BANK
LOWES -BULBS
75.52
JPMORGAN
CHASE BANK
ATWOODS -WORK BOOTS
99.97
JPMORGAN
CHASE BANK
LOWES -BULBS
27.92
JPMORGAN
CHASE BANK
HOBBY LOBBY -FRAME
4.99
CITY GARAGE
GARAGE OVERHEAD CHGS
333.33
AEP /PSO
ELECTRIC USE
12,313.28
JPMORGAN
CHASE BANK
TRAVEL EXPENSE
5.75
JPMORGAN
CHASE BANK
ATWOODS- TRAILER LIGHT
15.99
JPMORGAN
CHASE BANK
ATWOODS- OVERALLS
153.98
JPMORGAN
CHASE BANK
WASTE MGMT- SLUDGE REMOVAL
2,439.56
JPMORGAN
CHASE BANK
GRAINGER- CALCULATOR
19.67
JPMORGAN
CHASE BANK
GRAINGER- BALLASTS
1,377.30
Page 2
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
WASTEWATER TREATMENT..
JPMORGAN CHASE BANK
TRAVEL EXPENSE
16.97
JPMORGAN CHASE BANK
TRAVEL EXPENSE
7.29
TOTAL WASTEWATER TREATMENT
19,4$7 15
WWTP EXPANSION
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
590.20
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
382.40
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
59.40
JPMORGAN CHASE BANK
MAIL THIS -BID DOC PKING
3.09
JOLIE, INC. THE UPS STORE
SHIPPING
25.43
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
1,998.20
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
935.70
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
551.92
RIDGWAY'S LTD
PRINT & ASSEMBLE PLANS
778.96
JPMORGAN CHASE BANK
MAIL THIS -BID DOC PKING
3.09
JPMORGAN CHASE BANK
MAIL THIS -BID DOC PKING
3.09
JPMORGAN CHASE BANK
MAIL THIS -BID DOC PKING
9.27
JPMORGAN CHASE BANK
MAIL THIS -BID DOC PKING
3.09
JPMORGAN CHASE BANK
MAIL THIS -BID DOC PKGING
6.18
TOTAL WWTP EXPANSION 5,350.02
WASTEWATER COLLECTION:
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
34.37
CITY GARAGE
GARAGE OVERHEAD CHGS
666.66
JPMORGAN CHASE BANK
ATWOODS -LENS
2.99
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
162.44
JPMORGAN CHASE BANK
LOWES- CONCRETE
19.80
JPMORGAN CHASE BANK
LOWES- FITTING
1.08
JPMORGAN CHASE BANK
LOWES - FITTING
1.08
JPMORGAN CHASE BANK
ATWOODS- MEASURING WHEEL
29.99
JPMORGAN CHASE BANK
LOWES- FITTINGS
11.57
JPMORGAN CHASE BANK
OWASSO LUMBER -CEM BILKS
32.06
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
1,179.31
JPMORGAN CHASE BANK
WATER PROD- REPAIR PARTS
11.60
JPMORGAN CHASE BANK
WATER PROD - REPAIR PARTS
97.52
JPMORGAN CHASE BANK
WATER PROD -SEWER FLAGS
80.00
JPMORGAN CHASE BANK
WATER PROD -SEWER REPAIR
88.88
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
34.37
AEP /PSO
ELECTRIC USE
3,300.59
JPMORGAN CHASE BANK
ATWOODS - BATTERY CHARGER
29.99
VERDIGRIS VALLEY ELECTRIC COOP
COFFEE CREEK ELECTRIC
321.21
VERDIGRIS VALLEY ELECTRIC COOP
DOUBLE OAKS ELECTRIC
8.35
VERDIGRIS VALLEY ELECTRIC COOP
GARRETT CREEK ELECTRIC
135.66
VERDIGRIS VALLEY ELECTRIC COOP
GARRETT CREEK ELECTRIC
258.99
CITY GARAGE
PARTS FOR CITY VEHICLES
434.45
Page 3
Claims List
I Iil7/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
TOTAL WASTEWATER COLLECTIONS
6,942.96
OPWA E 76TH ST N SANITAR`
RIDGWAY'S LTD PRINT & ASSEMBLE PLANS 1,046.80
TOTAL OPWA E 76TH ST N SANITARY
1,046.80
REFUSE COLLECTIONS
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
37.43
CRANE CARRIER COMPANY
AUTOMATED SIDE LOADER
109,732.00
CRANE CARRIER COMPANY
AUTOMATED SIDE LOADER
109,732.00
CITY GARAGE
GARAGE OVERHEAD CHGS
3,333.33
CITY GARAGE
PARTS FOR CITY VEHICLES
265.17
JPMORGAN CHASE BANK
BUMPER TO BUMPER - GREASE
21.00
ALSUMA TRUCK & EQUIP REPAIR
REFUSE TRUCK MAINTENANCE
386.55
TURN -KEY MOBILE, INC
CF -52 TOUGHBOOK
1,387.00
TURN -KEY MOBILE, INC
ADDITIONAL RAM FOR PW
53.00
TURN -KEY MOBILE, INC
VEHICLE POWER ADAPTERS
115.00
TURN -KEY MOBILE, INC
3 -YEAR "NO FAULT" WARRANT
225.00
TURN -KEY MOBILE, INC
GENERIC VEHICLE MOUNT
262.65
JPMORGAN CHASE BANK
BUMPER TO BUMPER -CLAMP
9.10
JPMORGAN CHASE BANK
BUMPER TO BUMPER - BATTERY
55.00
JPMORGAN CHASE BANK
BUMPER TO BUMPER - SWITCH
5.75
TREASURER PETTY CASH
TAGS
122.00
NATIONAL POWER WASH, INC
POWER WASH REFUSE VEHICLE
220.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
37.43
FLEETCOR TECHNOLOGIES
FUELMAN OCT 09
4,561.39
TOTAL REFUSE COLLECTIONS
230,560.80
RECYCLE CENTER
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
13.48
AEP /PSO
ELECTRIC USE
49.35
CITY GARAGE
PARTS FOR CITY VEHICLES
51.44
CITY GARAGE
GARAGE OVERHEAD CHGS
166.66
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
13.48
TOTAL RECYCLE CENTER
294.41
OPWA DEBT SERVICE ITHE BANK OF NEW YORK MELLON INOTE 06 1,500.00
TOTAL OPWA DEBT SERVICE
1,500.00
FUND GRAND TOTAL 279,507.9
OPWA GRAND TOTAL
$279,507.97
Page 4
Department
OPWA Administration
Utility Billing
Water
Wastewater
Wastewater Collection
Refuse
Recycle Center
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 11/07109
Payroll Expenses Total Expenses
13,520.08
4,619.20
10,285.71
11,484.01
6,427.84
9,766.39
1,046.40
19,020.92
7,339.45
16,554.86
18,456.78
10,407.01
14,826.15
1,791.27
FUND TOTAL 57,149.63 88,396.44
OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND
FISCAL YEAR 2009 -2010
Statement of Revenues & Expenses
As of October 31, 2009
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
OPERATING REVENUES:
Water
332,422
1,585,570
4,000,000
39.64%
Wastewater
266,028
1,060,214
3,021,600
35.09%
Refuse & recycle
148,727
584,682
1,636,720
35.72%
Other fees
33,534
139,382
366,000
38.08%
Interest & other
2,409
209,139
19,554,894
1.07%
TOTAL OPERATING REVENUES
783,121
3,578,988
28,579,214
12.52%
OPERATING EXPENSES:
Personal services
160,003
791,918
2,310,462
34.28%
Materials & supplies
190,259
1,058,039
2,793,515
37.87%
Other services
131,966
379,291
1,786,150
21.24%
Capital outlay
260,840
644,028
17,621,450
3.65%
Debt service
111,944
847,379
2,351,393
36.04%
TOTAL OPERATING EXPENSES
855,012
3,720,655
26,862,970
13.85%
REVENUES OVER EXPENSES
(71,891)
(141,667)
1,716,244
-8.25%
TRANSFERS IN (OUT)
Transfers in
-
114,850
299,184
38.39%
Transfers out
-
-
(2,000,000)
0.00%
TOTAL TRANSFERS
-
114,850
(1,700,816)
-6.75%
NET INCOME (LOSS)
(71,891)
(26,817)
15,428
WORKING CAPITAL - Beginning Balance
600,000
600,000
WORKING CAPITAL - Ending Balance
573,183
615,428
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY
TYPE OF MEETING: Regular
DATE: November 17, 2009
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall
at 6:00 p.m. on Friday, November 13, 2009. a - any
i 1
JuP . Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Chairman Stephen Cataudella
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of the November 3, 2009 Regular Meeting.
Attachment # 3 -A
B. Approval of Claims.
Attachment # 3 -B
C. Acknowledgement of receiving the monthly FY 2009 -2010 budget status report.
Attachment # 3 -C
0: \MANAGERIAL\Agendas \OPGA \2009 \1 1 17. doc
Owasso Public Golf Authority
November 17, 2009
Page 2
4. Consideration and appropriate action relating to items removed from the Consent Agenda.
5. Report from OPGA Manager.
6. Report from OPGA Attorney.
7. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
8. Adjournment.
0 '. \MANAGERIAL \Agendas \OPGA\ 2009 \1 117 doc
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, November 3, 2009
The Owasso Public Golf Authority met in regular session on Tuesday, November 3, 2009 in the
Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the
City Hall bulletin board at 6:00 p.m. on Friday, October 30, 2009.
ITEM 1. CALL TO ORDER
Chairman Cataudella called the meeting to order at 7:46 p.m.
ITEM 2. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Chairman None
Doug Bonebrake, Vice Chair
Wayne Guevara, Trustee
Bryan Stovall, Trustee
Jon Sinex, Trustee
A quorum was declared present.
STAFF
Rodney Ray, Authority Manager
Julie Lombardi, Authority Attorney
ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the October 20, 2009 Regular Meeting.
B. Approval of Claims.
Mr. Guevara moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with
claims totaling $22,442.93. The payroll payment report for pay period ending 10/24/09 was
included for review.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0.
Owasso Public Golf Authority November 3, 2009
ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS
REMOVED FROM THE CONSENT AGENDA
No action was required on this item.
ITEM 5. REPORT FROM OPGA MANAGER
No report.
ITEM 6. REPORT FROM OPGA ATTORNEY
No report.
ITEM 7. NEW BUSINESS
None
ITEM 8. ADJOURNMENT
Mr. Sinex moved, seconded by Mr. Guevara, to adjourn.
YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 7:47 p.m.
Juliann Stevens, Deputy City Clerk
2
Stephen Cataudella, Chairman
Claims List
11/17/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
OPGA
BGR DAILY ACCT.
REIMB PETTY CASH
1,548.71
EXECUTIVE COFFEE SERVICES
COFFEE SERVICE
98.79
JPMORGAN CHASE BANK
ACUSHNET- MERCHANDISE
126.00
JPMORGAN CHASE BANK
BRIGHTON - MERCHANDISE
173.07
JPMORGAN CHASE BANK
TEXOMA GOLF - MERCHANDISE
1,000.90
JPMORGAN CHASE BANK
TAYLOR MADE - MERCHANDISE
153.12
JPMORGAN CHASE BANK
PING - MERCHANDISE
142.15
BEN E. KEITH CO.
FOOD
1,173.91
BEN E. KEITH CO.
FOOD
266.03
BGR DAILY ACCT.
REIMB PETTY CASH
925.81
JPMORGAN CHASE BANK
REASORS -FOOD
11.78
JPMORGAN CHASE BANK
REASORS -FOOD
19.46
TOTAL OPGA 5,639.73
CART OPERATIONS JPMORGAN CHASE BANK TATE BOYS -TIRE 34.95
ARROW- MAGNOLIA INTERNATIONAL, INC CLEANING SUPPLIES 158.81
JPMORGAN CHASE BANK LOWES -PAINT 18.68
JPMORGAN CHASE BANK LOCKE SUPPLY- NOZZLES 4.56
TOTAL CART OPERATIONS 217.00
COURSE MAINT
JPMORGAN CHASE BANK
LOWES- TOILET LEVER
3.98
JPMORGAN CHASE BANK
LOWES -PAINT SUPPLIES
38.53
JPMORGAN CHASE BANK
LOWES -PAINT SUPPLIES
110.29
JPMORGAN CHASE BANK
LOWES- DRAINAGE SUPPLIES
22.73
JPMORGAN CHASE BANK
STEVES WHLS -SEAL PULLER
7.68
AEP /PSO
ELECTRIC USE
986.99
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
49.31
STRATEGIC GOVERNMENT RESOURCES, INC
TRAVEL AND TRAINING
89.00
JPMORGAN CHASE BANK
OREILLY- RETURN
-52.99
ESTES, INCORPORATED
FOAM MARKER
40.00
JOHN DEERE LANDSCAPES, INC /LESCO
HERBICIDE
165.16
YALE CLEANERS, INC.
TOWEL SERVICE
16.00
YALE CLEANERS, INC.
UNIFORM SERVICE
7.00
YALE CLEANERS, INC.
TOWEL SERVICE
16.00
YALE CLEANERS, INC.
UNIFORM SERVICE
7.00
JPMORGAN CHASE BANK
SHORTYS- STARTER
45.00
JPMORGAN CHASE BANK
OREILLY- PULLER
82.98
JPMORGAN CHASE BANK
LOWES- SPACKLE
9.86
JPMORGAN CHASE BANK
LOWES -MOUSE BAIT
17.41
TOTAL COURSE MAINT 1,661.93
FOOD & BEV
SADDORIS TEXTILE MAINTENANCE, INC
LINEN SERVICE
49.41
BEN E. KEITH CO.
SUPPLIES
193.60
Page 1
Claims List
11/17/09
Budget Unit Title Vendor Name Payable Description Payment Amount
TOTAL FOOD 13EV 243.01
F ADMIN COX COMMUNICATIONS
WASTE MANAGEMENT QUARRY LANDFILL
TUCKER CHEMICAL, INC.
GOLFSWITCH, INC
SUPERIOR FIRE PROTECTION, INC
ONEOK, INC OKLAHOMA NATURAL GAS
AEP /PSO
ALL MAINTENANCE SUPPLY, INC
ALL MAINTENANCE SUPPLY, INC
TOTAL GOLF ADMIN
(FUND GRAND TOTAL
PGA GRAND TOTAL
Page 2
CABLE SERVICE
59.16
REFUSE SERVICE
253.26
OPERATING SUPPLIES
232.86
ONLINE TEE TIMES
150.00
ANNUAL FIRE INSPECTION
350.00
NATURAL GAS USAGE
353.21
ELECTRIC USE
791.97
CLUBHOUSE SUPPLIES
431.90
CLUBHOUSE SUPPLIES
27.90
2,650.26
10,411.
$10,411.
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 11/07/09
Department Payroll Expenses Total Expenses
Golf Shop Operations
2,748.61
4,218.49
Cart Operations
1,310.63
1,503.30
Golf Course Operations
7,488.99
11,181.50
Food & Beverage
3,240.07
4,010.26
General & Administration
3,184.22
4,517.19
FUND TOTAL
17,972.52
25,430.74
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2009 -2010
Statement of Revenues & Expenses
As of October 2009 and 2008
OPERATING REVENUES:
Golf shop fees
Merchandise sales
COS -- merchandise
Food & beverage
COS -- food & beverage
Interest & other
Transfer from General Fund
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Personal services
Materials & supplies
Other services
Capital outlay
Debt service
TOTAL OPERATING EXPENSES
October 31, 2009
October 31, 2008
Month
Year
619,305
Percent
Month
Year
804,064
Percent
To -Date
To -Date
Budget
of Budget
To -Date
To -Date
Budget
of Budget
12,952
57,402
132,300
43.39%
41,617
231,062
667,000
34.64%
49,368
215,559
914,000
23.58%
9,773
58,836
185,000
31.80%
19,269
69,752
210,000
33.22%
(7,574)
(43,935)
(140,000)
31.38%
(16,293)
(53,931)
(150,000)
35.95%
10,275
60,987
205,000
29.75%
14,669
70,142
250,000
28.06%
(4,872)
(33,342)
(76,000)
43.87%
(6,190)
(28,610)
(68,000)
42.07%
3,385
13,118
33,000
39.75%
4,508
12,767
33,697
37.89%
-
-
-
-
-
-
-
0.00%
52,604
286,727
874,000 32.81%
65,330 285,680 1,189,697 24.01%
49,777
248,737
619,305
40.16%
68,547
275,923
804,064
34.32%
6,266
52,637
90,060
58.45%
3,645
52,130
100,558
51.84%
12,952
57,402
132,300
43.39%
13,105
52,212
168,065
31.07%
-
4,000
4,000
100.00%
4,705
61,274
62,100
98.67%
2,338
9,352
28,335
33.01%
4,514
18,057
54,910
32.88%
71,333
372,129
874,000
42.58%
94,516
459,596
1,189,697
38.63%
NET INCOME (LOSS) (18,728) (85,402) - (29,185) (173,916) -