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Home My WebLink About2009.11.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: November 17, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, November 13, 2009. Ju . Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the November 3, 2009 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Attachment # 3-C O:\MANAGERIA L\Agendas\OP GA\2009\ 1 117. doc Owasso Public Golf Authority November 17, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. O.\MANAGERIAL\Agendas\OPGA\2009\I 117 doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 3, 2009 The Owasso Public Golf Authority met in regular session on Tuesday, November 3, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 30, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:46 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman None Doug Bonebrake, Vice Chair Wayne Guevara, Trustee Bryan Stovall, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the October 20, 2009 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims totaling $22,442.93. The payroll payment report for pay period ending 10/24/09 was included for review. YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex NAY: None Motion carried 5-0. Owasso Public Golf Authority November 3, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Sinex moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Guevara, Stovall, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 7:47 p.m. Juliann Stevens, Deputy City Clerk Stephen Cataudella, Chairman 2 Claims List 11/17/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA BGR DAILY ACCT. REIMB PETTY CASH 1,548.71 EXECUTIVE COFFEE SERVICES COFFEE SERVICE 98.79 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 126.00 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 173.07 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 1,000.90 JPMORGAN CHASE BANK TAYLOR MADE -MERCHANDISE 153.12 JPMORGAN CHASE BANK PING -MERCHANDISE 142.15 BEN E. KEITH CO. FOOD 1,173.91 BEN E. KEITH CO. FOOD 266.03 BGR DAILY ACCT. REIMB PETTY CASH 925.81 JPMORGAN CHASE BANK REASORS-FOOD 11.78 JPMORGAN CHASE BANK REASORS-FOOD 19.46 TOTAL OPGA 5,639.73 CART OPERATIONS JPMORGAN CHASE BANK TATE BOYS -TIRE 34.95 ARROW -MAGNOLIA INTERNATIONAL, INC CLEANING SUPPLIES 158.81 JPMORGAN CHASE BANK LOWES-PAINT 18.68 JPMORGAN CHASE BANK LOCKE SUPPLY -NOZZLES 4.56 TOTAL CART OPERATIONS 217.00 COURSE MAINT JPMORGAN CHASE BANK LOWES-TOILET LEVER 3.98 JPMORGAN CHASE BANK LOWES-PAINT SUPPLIES 38.53 JPMORGAN CHASE BANK LOWES-PAINT SUPPLIES 110.29 JPMORGAN CHASE BANK LOWES-DRAINAGE SUPPLIES 22.73 JPMORGAN CHASE BANK STEVES WHLS-SEAL PULLER 7.68 AEP/PSO ELECTRIC USE 986.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 49.31 STRATEGIC GOVERNMENT RESOURCES, INC TRAVEL AND TRAINING 89.00 JPMORGAN CHASE BANK OREILLY-RETURN -52.99 ESTES, INCORPORATED FOAM MARKER 40.00 JOHN DEERE LANDSCAPES, INC/LESCO HERBICIDE 165.16 YALE CLEANERS, INC. TOWEL SERVICE 16.00 YALE CLEANERS, INC. UNIFORM SERVICE 7.00 YALE CLEANERS, INC. TOWEL SERVICE 16.00 YALE CLEANERS, INC. UNIFORM SERVICE 7.00 JPMORGAN CHASE BANK SHORTYS-STARTER 45.00 JPMORGAN CHASE BANK OREILLY-PULLER 82.98 JPMORGAN CHASE BANK LOWES-SPACKLE 9.86 JPMORGAN CHASE BANK LOWES-MOUSE BAIT 17.41 TOTAL COURSE MAINT 1,661.93 FOOD & BEV SADDORIS TEXTILE MAINTENANCE, INC 7LINPEPNSIERVICE 49.41 BEN E. KEITH CO. IES 193.60 Page 1 Claims List 11/17/09 Budget Unit Title Vendor Name Payable Description jPayment Amouni TOTAL FOOD & BEV 243.01 GOLF ADMIN COX COMMUNICATIONS CABLE SERVICE 59.16 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 253.26 TUCKER CHEMICAL, INC. OPERATING SUPPLIES 232.86 GOLFSWITCH, INC ONLINE TEE TIMES 150.00 SUPERIOR FIRE PROTECTION, INC ANNUAL FIRE INSPECTION 350.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 353.21 AEP/PSO ELECTRIC USE 791.97 ALL MAINTENANCE SUPPLY, INC CLUBHOUSE SUPPLIES 431.90 ALL MAINTENANCE SUPPLY, INC CLUBHOUSE SUPPLIES 27.90 TOTAL GOLF ADMIN 2,650.26 FUND GRAND TOTAL 10,411.9 OPGA GRAND TOTAL $10,411.93 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/07/09 Department Payroll Expenses Total Expenses Golf Shop Operations 2,748.61 4,218.49 Cart Operations 1,310.63 1,503.30 Golf Course Operations 7,488.99 11,181.50 Food & Beverage 3,240.07 4,010.26 General & Administration 3,184.22 4,517.19 FUND TOTAL 17,972.52 25,430.74 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of October 2009 and 2008 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES October 31, 2009 October 31, 2008 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget _ 41,617 231,062 667,000 34.64% 49,368 215,559 914,000 23.58% 9,773 58,836 185,000 31.80% 19,269 69,752 210,000 33.22% (7,574) (43,935) (140,000) 31.38% (16,293) (53,931) (150,000) 35.95% 10,275 60,987 205,000 29.75% 14,669 70,142 250,000 28.06% (4,872) (33,342) (76,000) 43.87% (6,190) (28,610) (68,000) 42.07% 3,385 13,118 33,000 39.75% 4,508 12,767 33,697 37.89% - - - - - - - 0.00% 52,604 286,727 874,000 32.81% 65,330 285,680 1,189,697 24.01% 49,777 248,737 619,305 40.16% 68,547 275,923 804,064 34.32% 6,266 52,637 90,060 58.45% 3,645 52,130 100,558 51.84% 12,952 57,402 132,300 43.39% 13,105 52,212 168,065 31.07% - 4,000 4,000 100.00% 4,705 61,274 62,100 98.67% 2,338 9,352 28,335 33.01% 4,514 18,057 54,910 32.88% 71,333 372,129 874,000 42.58% 94,516 459,596 1,189,697 38.63% NET INCOME (LOSS) (18,728) (85,402) - (29,185) (173,916) -