HomeMy WebLinkAbout2006.06.20_City Council Agenda• .,.• •IN 3
TYPE OF MEETING: Regular
DATE: June 20, 2006
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on
Friday, June 16, 2006.
t0. qy Pr
Timothy Rooney" ' ssistant City Mn ger
I. Call to Order
Mayor Stephen Cataudella
2. Invocation
Reverend Chris Tiger
First United Methodist Church
3. Flag Salute
4. Roll Call
I 0620 Council Aguda-doc
Owasso City Council
June 20, 2006
Page 2
5. Recognition of National Steak and Poultry, Inc. on the occasion of the tenth anniversary of
their relocation to Owasso.
Mr. Ray
Several members of the Community will express appreciation and recognize the
contribution of National Steak and Poultry to the City of Owasso. Additionally, the Mayor
proclaim June 26, 2006 as "NSP Day" in the City of Owasso.
6. Consideration and appropriate action relating to a request for Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -
debatable.
A. Approval of Minutes of the June 5, 2006 Special Meeting, June 6, 2006 Regular
Meeting and June 13, 2006 Special Meeting.
Attachment # 6-A
B. Approval of Claims.
Attachment # 6-13
C. Acknowledgement of receiving the monthly EY 2005-2006 budget status report.
Attachment # 6-C
Ida Acceptance of the Department of Homeland Security Commercial Equipmcnt Direct
Assistance Program (CEDAP) grant.
Attachment # 6--1)
7. Consideration and appropriate action relating to a request for Council confirmation of the
Mayor's appointments to various Boards and Commissions.
Mayor Cataudella
Attachment #7
The Mayor will recommend Council confirmation of the appointments to various Boards
and Commissions.
H ':0620 Cowicil :Aee-da doc
Owasso City Council
June 20, 2006
Page 3
8. Consideration and appropriate action relating to a request for Council approval of
annexation request OA 06-07, containing approximately 3.5 acres, more or less, located at
the southwest corner of E. 100"' Street North and N. 145"' East Avenue.
Mr. McCulley
Attachment #8
Staff will recommend Council approval of annexation request OA 06-07.
9. Consideration and appropriate action relating to a request for Council approval of an
easement closure of one foot of an 11' utility easement located at 10106 North 114t1i East
Avenue in the Sawgrass Park addition.
Mr. McCulley
Attachment #9
Staff will recommend Council approval of the easement closure.
10. Consideration and appropriate action relating to a request for Council adoption of
Resolution No. 2006-15, a resolution directing the City staff to publish and mail notice of
public hearings concerning the annexation of the following properties: the New Barnes
Elementary School; the HWY 169 Right of Way along E. 76"' Street North to the railroad
overpass; the Hodson Elementary School; 10 acres at 9302 N. 129t1i East Avenue; the
Episcopal Church of the Holy Cross; an undeveloped tract at the southeast corner of E. 96"'
Street North and N. 129th East Avenue; the property located on the north side of E. 96"'
Street North between First Baptist Church and HWY 169; and the HWY 169 Right of Way
from E. 96t" Street North to E. 126"' Street North; and, directing City Staff to prepare an
Annexation Services Plan for said properties.
Mr. Wiles
Attachment # 10
Staff will recommend Council adoption of Resolution No. 2006-15.
11 0620 Council Agenda do,
Owasso City Council
June 20, 2006
Page 4
11. Consideration and appropriate action relating to a request for Council authorization for the
City Manager to execute an agreement between the City of Owasso and Oklahoma Natural
Gas Company for the purpose of gas facilities relocation within the E. 86"' Street North and
N. Mingo Road Intersection Improvement Project; and, authorization of the City Manager
to terminate such agreement in the event the total costs should exceed $190,626.00.
Mr. Nurre
Attachment #11
Staff will recommend Council authorization of the City Manager to execute an agreement
for the relocation of gas facilities between the City of Owasso and Oklahoma Natural Gas
Company for the E. 86"' Street North and N. Mingo Road Intersection Improvement
Project; and, authorization of the City Manager to terminate such agreement in the event
the total costs should exceed $190,626.00.
12. Consideration and appropriate action relating to a request for Council approval of Change
Order No. I in the amount of $2,400; acceptance of the FY 2004 CDBG ADA Sidewalk
Rehabilitation Project; and, approval of final payment to Tri-Star Construction, LLC in the
amount of $20,482.24.
Mr. Dearing
Attachment # 12
Staff will recommend Council approval of Change Order No. 1, increasing the contract
amount in the amount of $2,400, for a revised contract amount of $42,232.00; acceptance
of the FY 2004 CDBG ADA Sidewalk Rehabilitation Project; and, approval of final
payment to Tri-Star Construction, LLC in the amount of $20,482.24.
13. Consideration and appropriate action relating to a request for Council approval to award a
bid for additional construction relating to the Three Lakes Village Street Improvements
Project.
Ms. Stagg
Staff is reviewing and evaluating submitted bids for this project and will make a
recommendation at Tuesday evening's meeting.
11 0670 Counc 1 ,lacnda-doc
Owasso City Council
June 20, 2006
Page 5
14. Consideration and appropriate action relating to a request for Council approval of an
amendment to the Fire Station No. 3 Contract for Architectural and Engineering Services
between BKL, Incorporated and the City of Owasso in the amount of $133,000.
Mr. Rooney
Attachment # 14
Staff will recommend Council approval of an amendment to the Fire Station No. 3 Contract
for Architectural and Engineering Services between BKL, Incorporated and the City of
Owasso in the amount of $133,000.
15. Consideration and appropriate action relating to a request for Council approval of a
supplemental appropriation to the FY 05-06 Ambulance Service Fund budget.
Ms. Bishop
Attachment # 15
Staff will recommend Council approval of the amendment to the FY 05-06 Ambulance
Service Fund budget.
16. Consideration and appropriate action relating to a request for Council adoption of
Resolution No. 2006-16, a resolution approving the FY 2006-2007 operating budget.
Ms. Bishop
Attachment # 16
Staff will recommend Council adoption of Resolution No. 2006-16.
17. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing pending litigation against the City of Owasso, such executive session
provided for in O.S. 25, Section 307(B)(4).
Mayor Cataudella
Attachment # 17
The staff will request an executive session for the purpose of discussing issues relating to a
legal action filed in Federal Court against the City of Owasso by the Washington County
Rural Water District #3.
t 10620 Council Ag ndn doc
Owasso City Council
June 20, 2006
Page 6
18. Report from City Manager.
19. Report from City Attorney.
20. Report from City Councilors.
21. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
22. Adj ournment.
H ,0620 Council .Agenda doc
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Monday, June 5, 2006
The Owasso City Council met in a special meeting on Monday, June 5, 2006 in the Main
Conference Room at City Hall, III N. Main, per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 5:00 PM on Thursday, May 18, 2006.
ITEM 1: CALL TO ORDER.
Vice Mayor Colgan called the meeting to order at 6:04 PM.
PRESENT
Brent Colgan, Vice Mayor
Wayne Guevara, Councilor
DJ Gall, Councilor
A quorum was declared present.
ABSENT
Steve Cataudella, Mayor
Susan Kimball, Councilor
ITEM 2: PRESENTATION BY FIRE DEPARTMENT
Mr. Clark reviewed the function, organization, operations, and challenges of the Owasso Fire
Department.
ITEM 3: PRESENTATION BY PUBLIC WORKS DEPARTMENT
Ms. Stagg reviewed the function, organization, operations, and challenges of the Owasso Public
Works Department.
ITEM 4: PRESENTATION BY COMMUNITY DEVELOPMENT DEPARTMENT
Mr. Wiles reviewed the function, organization, operations, and challenges of the Owasso
Community Development Department.
ITEM 5: PRESENTATION BY DIRECTOR OF THE COMMUNITY CENTER
Ms. Worley reviewed the function, organization, operations, and challenges of the � Owasso
Community Center.
ITEM 6: PRESENTATION BY DIRECTOR OF SPECIAL PROJECTS
Ms. Boutwell reviewed the function, organization, operations, and challenges of the Museum and
assigned special projects.
Owasso City Council
June S, 2006
ITEM 7: PRESENTATION BY PARKS DEPARTMENT
Mr. Warren reviewed the function, organization, operations, and challenges of the Parks
Department.
ITEM 8: PRESENTATION BY GOLF DEPARTMENT
This item was postponed until the next City Council work session on June 13, 2006.
ITEM 9: PRESENTATION BY IT DEPARTMENT
Ms. Willson reviewed the function, organization, operations, and challenges of the IT
Department.
ITEM 10: ADDITIONAL QUESTIONS AND/OR COMMENTS
The City Council was afforded the opportunity to ask any additional questions which were
addressed by Mr. Ray.
ITEM 11: ADJOURNMENT
Vice Mayor Colgan moved, seconded by Gall, to adjourn the meeting. The motion carried and
the meeting was adjourned at 9:13 PM.
Stephen Cataudella, Mayor
2
OWASSO CITE' COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 6, 2006
The Owasso City Council met in regular session on Tuesday, June 6, 2006 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, June 2, 2006.
ITEM 1. CALL TO ORDER
The meeting was called to order at 6:31 p.m.
ITEM 2. INVOCATION
The invocation was offered by Page Cole, First Baptist Church.
ITEM 3. FLAG SALUTE
The Flag Salute was led by Councilor Guevara.
ITEM 4. ROLL CALL
PRESENT
Brent Colgan, Vice Mayor
D.J. Gall, Councilor
Wayne Guevara, Councilor
Susan Kimball, Councilor
A quorum was declared present.
STAFF
Rodney J. Ray, City Manager
Julie Lombardi, City Attorney
ABSENT
Steve Cataudella, Mayor
Lynn VanDeventer, a member of the Owasso Character Council, presented to the Council
`Endurance', the character trait of the month for June, 2006.
Owasso City Council June 6, 2006
ITEM 6. PRESENTATION OF THE CITY OF OWASSO EMPLOYEE OF THE MONTH
Mt. Ray introduced Jessica Hunt, HR Analyst in the City's Human Resources Department, and
Cindy Miller, a Dispatcher for the Police Department, as the City's choice for Employee of the
Month for June, 2006. Mr. Ray commended them both for their enthusiasm and initiative in
heading up the City's and the FOP's Relay for Life teams.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the May 16, 2006 Regular Meeting and May 23, 2006
Special Meeting.
B. Approval of Claims.
C. Approval of Ordinance No. 864, an ordinance approving annexation request
OA 06-06 (Coventry Gardens), containing approximately 13 acres, more or
less, located at the northeast corner of East 96th Street North and North 101 st
East Avenue, just west of Larkin Bailey Elementary School.
D. Approval of Ordinance No. 865, an ordinance approving a planned unit
development, OPUD 06-01, containing approximately 38 acres, more or less,
located east of the Owasso Expressway, between East 98th Street North and
East 101st Street North, north of the First Baptist Church.
E. Action relating to Council authorization to give notice, equalization, and levy
of assessments against properties within the Tulsa County Sewer
Improvement District No. 6 (Pleasant View Estates Addition) sufficient to pay
the interest, principal, and reserve due on the outstanding indebtedness
represented by the District Bonds.
Ms. Kimball moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims
totaling $719,444.96, self-insurance medical claims & fees totaling $86,128.06, and payroll
claims for two pay periods totaling $726,351.68.
YEA: Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 4-0.
2
Owasso City Council June 6 2006
ITEM 8. CITIZEN REQUEST TO ADDRESS MEMBERS OF THE CITY COUNCIL
Mr. Robert Allen addressed the Council regarding the status of an upcoming soccer tournament
to be held in Owasso.
ITEM 9. PUBLIC HEARING. THE CITY COUNCIL WILL CONDUCT A PUBLIC HEARING FOR
THE PURPOSE OF RECEIVING CITIZEN COMMENTS AND INPUT REGARDING A PROPOSED
TAX CREDIT APARTMENT DEVELOPMENT, PROPOSING 40 UNITS IN A SENIOR LIVING
FACILITY, LOCATED ON THREE ACRES IMMEDIATELY WEST OF REJOICE CHURCH, ON
THE NORTH SIDE OF EAST 106TH STREET NORTH AND WEST OF THE OWASSO
EXPRESSWAY
Mr. Wiles presented the item. Vice Mayor Colgan opened the floor for public comment. No
citizens chose to speak on this item and the Mayor declared the Public Hearing Closed.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ADOPTION OF RESOLUTION NO. 2006-14, A
RESOLUTION IN SUPPORT OF AN AWARD OF TAX CREDITS TO
VINTAGE HOUSING, INCORPORATED FOR THE DEVELOPMENT OF
PRAIRIE VILLAGE, A 40 UNIT SENIOR LIVING FACILITY, LOCATED ON
THREE ACRES IMMEDIATELY WEST OF REJOICE CHURCH, ON THE
NORTH SIDE OF EAST 106TH STREET NORTH AND WEST OF THE
OWASSO EXPRESSWAY
Mr. Wiles presented the item. Mr. Bill Major, representing Vintage Housing, Inc. and Mike
Culbreath, Executive Pastor of Rejoice Free Will Baptist Church, introduced themselves to
Council and were available to answer any questions regarding the item. Ms. Kimball moved,
seconded by Mr. Gall, for Council adoption of Resolution No. 2004-16.
YEA: Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 4-0.
ITEM 11. PUBLIC HEARING. THE CITY COUNCIL WILL CONDUCT A PUBLIC HEARING FOR
THE PURPOSE OF RECEIVING CITIZEN COMMENTS AND INPUT REGARDING THE CITY OF
OWASSO FISCAL YEAR 2006a-2007 ANNUAL BUDGET PROPOSAL
Mr. Ray presented the item. Vice Mayor Colgan opened the floor for public comment. No
citizens chose to speak on this item and the Mayor declared the Public Hearing Closed.
g
Owasso City Council
June 6, 2006
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A PUBLIC FIREWORKS
DISPLAY, SPONSORED BY THE CITY OF OWASSO IN CELEBRATION OF
INDEPENDENCE DAY
Mr. Rooney presented the item. Mr. Gall moved, seconded by Mr. Guevara, for Council
approval of a request for a public firework display to be conducted on June 30, 2006, free of
charge to the citizens of Owasso and sponsored by the City of Owasso in celebration of
Independence Day.
YEA: Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 4-0.
ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A PUBLIC FIREWORKS
DISPLAY, SPONSORED BY THE OWASSO GOLF AND ATHLETIC CLUB
Mr. Rooney presented the item. Mr. Guevara moved, seconded by Ms. Kimball, for Council
approval of a request from the Owasso Golf and Athletic Club to provide a fireworks display on
July 1, 2006 free of charge to the citizens of Owasso in celebration of Independence Day.
YEA: Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 4-0.
ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A PUBLIC FIREWORKS
DISPLAY, SPONSORED BY FRIENDSHIP BAPTIST CHURCH
Mr. Rooney presented the item. Mr. Guevara moved, seconded by Mr. Gall., for Council
approval of a request from Friendship Baptist Church to provide a fireworks display on July 2,
2006 free of charge to the citizens of Owasso in celebration of Independence Day,
YEA: Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 4-0.
4
Owasso City Council
June 6, 2006
ITEM 15. REPORT FROM CITY MANAGER.
Mr. Ray thanked all those involved in the development of the City's 2006-2007 annual budget.
ITEM 16. REPORT FROM CITY ATTORNEY
None
ITEM 17. REPORT FROM CITY COUNCILORS
None
ITEM 18. NEW BUSINESS
None
Mr. Gall moved, seconded by Ms. Kimball, to adjourn.
YEA: Colgan, Gall, Guevara, Kimball
NAY: None
Motion carried 4-0 and the meeting was adjourned at 7:30 p.m.
Pat Fry, Minute Clerk
Brent Colgan, Vice Mayor
9
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, June 13, 2006
The Owasso City Council met in a special meeting on Tuesday, June 13, 2006 at the Bailey
Ranch Golf Course Clubhouse, 10105 Larkin Bailey Boulevard, per the Notice of Public
Meeting and Agenda posted on the City Hall bulletin board at 4:00 PM on Friday, June 9, 2006.
ITEM 1: CALL TO ORDER.
Mayor Cataudella called the meeting to order at 6:03 PM.
PRESENT ABSENT
Steve Cataudella, Mayor
Brent Colgan, Vice Mayor
Susan Kimball, Councilor
Wayne Guevara, Councilor
DJ Gall, Councilor
A quorum was declared present.
ITEM 2: PRESENTATION BY THE DIRECTOR OF GOLF
Mr. Burd provided an orientation of the Bailey Ranch Golf Club (facilities, operations,
management philosophy, and challenges) to the Owasso City Council.
ITEM 3: DISCUSSION RELATING TO GRANTS
A. DEPARTMENT OF HOMELAND SECURITY SAFER GRANT
B. DEPARTMENT OF HOMELAND SECURITY CEDAP GRANT
Mr. Rooney reviewed the above items. It was explained that the CEDAP grant had been
awarded to the City of Owasso and the acceptance of the grant would be placed on the June 20,
2006 City Council agenda for action. The SAFER grant, it was explained, was in the application
process.
ITEM 4 DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT
TTFM.Q,
A. ANNEXATION (1)
B. PLANNED UNIT DEVELOPMENT (1)
C. EASEMENT CLOSURE (1)
D. PLANNED ANNEXATION SERVICES PLAN
Owasso City Council June 13, 2006
Mr. Rooney and Mr. Wiles reviewed the above items. It was explained that while the annexation
request and easement closure would be forwarded to the City Council for action at the June 20,
2006 meeting, the Planned Unit Development had been withdrawn at the applicant's request.
The planned annexation services plan was also reviewed. No action was taken on any of the
items.
ITEM 5: DISCUSSION RELATING TO FIRE DEPARTMENT ITEMS
A. AMENDMENT TO ENGINEERING SERVICES AGREEMENT FOR FIRE
STATION NO. 3
Mr. Rooney reviewed the above item. It was explained that the contract amendment would be
forwarded to the City Council for action at the June 20, 2006 regular meeting.
ITEM 6: DISCUSSION RELATING TO PUBLIC WORDS DEPARTMENT ITEMS
A. THREE LAKES VILLAGE STREET IMPROVEMENT BID AWARD
B. AGREEMENT FOR GAS RELOCATION FACILITIES FOR THE E. 86 H
STREET NORTH AND MINGO ROAD INTERSECTION IMPROVEMENTS
Mr. Rooney reviewed both of the above items. Councilor Guevara recused himself from
discussion on the Three Lakes Village Street Improvement Bid Award. It was explained that
both items would be forwarded to the City Council for action at the June 20, 2006 regular
meeting, however a recommendation on the Three Lakes Village Street Repair Project would not
likely be made until the June 20, 2006 meeting.
ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS
A. FY 2006-2007 BUDGET PROPOSAL
B. APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS
C. COUNCIL MEETING SPEAKER SIGN UP POLICY
Mr. Ray reviewed the above items. The FY 2006-2007 Budget, as well as Board and
Commission appointments, will be acted on by the Council at the June 20, 2006 regular meeting.
The speaker sign up policy will continue to be reviewed
ITEM 8 TOUR OF CITY FACILITIES
The Council toured the Animal Control Facility, Wastewater Treatment Plant, Vehicle
Maintenance, Fire Station No. 2, 117t" Street Lift Station, Public Works Building, and the Bailey
Water Tank Site.
2
Owasso City Council
June 13, 2006
ITEM 9: ADJOURNMENT
Councilor Colgan moved, seconded by Councilor Guevara, to adjourn the meeting. The motion
carried and the meeting was adjourned at 9:56 PM.
Mayor
CITY OF OWASSO
VENDOR
DESCRIPTION
AMOUNT
AEP/PSO
STREET LIGHTS
13.74
TREASURER PETTY CASH
BLDG PERMIT REFUND
3.50
REFUND TOTAL
17.24
TREASURER PETTY CASH
COURT EXPENSE
83.90
MUNICIPAL COURT DEPT TOTAL
83.90
TREASURER PETTY CASH
CITY MGR EXPENSE
249.33
OFFICE DEPOT
OFFICE SUPPLIES
49.07
SAMS CLUB
OPERATING SUPPLIES
11.78
FUELMAN
FUEL -MAY
226.49
RLS LEGAL SOLUTIONS
COPIES
155.75
CINGULAR WIRELESS
PHONE USE -RAY
79.95
TREASURER PETTY CASH
MEETING EXPENSE
202.57
TREASURER PETTY CASH
COUNCIL MEETING EXPENSE
10.85
WEST PAYMENT CENTER
MONTHLY CHARGES
418.00
TREASURER PETTY CASH
EMPLOYEE RECOGNITION
50.00
MANAGERIAL DEPT TOTAL
1,453.79
OFFICE DEPOT
OFFICE SUPPLIES
17.98
TREASURER PETTY CASH
MILEAGE/TOLLS-BISHOP
170.59
OKLAHOMA ACCOUNTANCY BOARD
CPA PERMIT
100.00
OKLAHOMA ACCOUNTANCY BOARD
CPA REGISTRATION FEE
100.00
FINANCE DEPT TOTAL
388.57
DANE, JULIE
TUITION REIMBURSEMENT
143.40
MCAFEE & TAFT
CONTRACT REVIEW
87.50
INTEGRITY FOCUS
CHARACTER INITIATIVE
782.00
INTEGRITY FOCUS
CHARACTER INITIATIVE
125.00
WORLD PUBLISHING COMPANY
EMPLOYMENT ADVERTISING
412.80
AMERICAN BACKGROUND CHECKS
BACKGROUND CHECKS
118.00
REASORS
MEETING EXPENSES
19.18
TREASURER PETTY CASH
MEETING EXPENSE
57.09
HUMAN RESOURCES DEPT TOTAL
1,744.97
JAVA DAVE'S EXECUTIVE COFFEE
SUPPLIES
114.56
CINTAS CORPORATION
MAT SERVICE
32.65
INCOG
CDBG-ADMIN SERVICES FY 20
664.59
AEP/PSO
05/06 USE
3,782.64
OKLAHOMA NATURAL GAS
06/06 USE
392.31
AMERICAN WASTE CONTROL
REFUSE SERVICE
129.00
SOUTHWESTERN BELL
PHONE USE
1,090.36
TULSA COUNTY CLERK
FILING FEES
250.00
GENERAL GOVERNMENT DEPT TOTAL
_
6,456.11
OFFICE DEPOT
OFFICE SUPPLIES
61.56
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
132.95
FUELMAN
FUEL -MAY
434.66
TULSA COUNTY MIS
DIAL UP SERVICE
60.00
COMMUNITY DEVELOPMENT DEPT TOTAL
689.17
VENDOR
DESCRIPTION
AMOUNT
CARTRIDGE WORLD
OFFICE SUPPLIES
54.00
TRIAD PRINTING
DESIGN CRITERIA BOOK
35.00
T-SHIRT EXPRESS
UNIFORMS/PROT CLOTHING
107.00
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
77.99
FUELMAN
FUEL -MAY
407.48
ALL COPY SUPPLIES
PRINTER MAINT
165.00
US CELLULAR
CELL PHONE USAGE
78.91
CARD CENTER
LAPTOP MEMORY
78.98
ENGINEERING DEPT TOTAL
1,004.36
WAL-MART COMMUNITY
DISKS/FILE FOLDERS
7.24
STRATEGIC CONSULTING INTL
GIS IMPLEMENTATION
4,000.00
INFORMATION SYSTEMS DEPT TOTAL
4,007.24
OFFICE DEPOT
OFFICE SUPPLIES
175.16
SAMS CLUB
OPERATING SUPPLIES
27.85
SAMS CLUB
OPERATING SUPPLIES
81.66
LOWES HOME IMPROVEMENT
SUPPLIES
11.97
RADIO SHACK
BATTERY
2.99
GRAYBAR ELECTRIC CO
CABLE LINES-COMPUTER/PHONE
243.33
OKLAHOMA LIGHTING DISTRIBUTORS
LIGHTS -LIFT STATION
66.50
ANCHOR PAINT MGG CO
PAINT
18.46
LOWES HOME IMPROVEMENT
PHYSICAL PROPERTY SUPPLIES
70.98
LOWES HOME IMPROVEMENT
PHYSICAL PROPERTY SUPPLIES
470.49
LOCKE SUPPLY
PHYSICAL PROPERTY SUPPLIES
29.90
ROBERTSON PLUMBING SUPPLY
PHYSICAL PROPERTY SUPPLIES
516.35
ATWOODS
PHYSICAL PROPERTY SUPPLIES
10.47
SOUTHSIDE MOWERS
STARTER -LAWN MOWER
42.62
FUELMAN
FUEL --MAY
440.19
FORREST SHOEMAKER
AIR SYSTEM REPAIRS
918.35
COX COMMUNICATIONS
INTERNET FEES
69.95
B PAINTS
PAINTING
1,125.00
FLYNN'S PEST CONTROL
PEST CONTROL SERVICE
110.00
CARRIER COMPANY
REPAIRS-VAV BOX
747.32
SCHINDLER ELEVATOR
SERVICE -QUARTERLY BILLING
582.87
PYRAMID COMMUNICATIONS SERVICES
SERVICE -TELEPHONE SYSTEM
180.00
FUELMAN
FUEL -MAY
258.56
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
11.47
SOUTHWESTERN BELL
PHONE USE
132.78
LOWES HOME IMPROVEMENT
LAWN MOWER
299.00
LOWES HOME IMPROVEMENT
RETURN -LAWN MOWER
-329.00
SUPPORT SERVICES DEFT TOTAL.
6,315.22
LOWES HOME IMPROVEMENT
TRASH BAGS
33.48
FUELMAN
FUEL -MAY
135.11
AEP/PSO
05/06 USE
16.15
VVEC
CEMETERY USAGE
13.69
CEMETERY DEPT TOTAL
198.43
OFFICE DEPOT
OFFICE SUPPLIES
211.27
FOREMOST PROMOTIONS
CUSTOM POLICE STICK -ON
489.32
SIRCHIE FINGERPRINT LAB
EVIDENCE COLLECTION SUPPLY
65.56
VENDOR
DESCRIPTION
AMOUNT
TREASURER PETTY CASH
RANGE SUPPLIES
24.13
OKLAHOMA POLICE SUPPLY
BATTERIES-MAG
149.70
SAMS CLUB
OPERATING SUPPLIES
57.07
WAL-MART COMMUNITY
SUPPLIES -CRIME SCENE OFFICE
167.23
SOUTHERN AGRICULTURE
SUPPLIES-ZEKE
37.99
PATROL TECHNOLOGY
HOLSTER REPLACEMENT
50.00
PAVEYS COLLISION REPAIR
DEDUCTIBLE -VEHICLE
500.00
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
5,752.74
FUELMAN
FUEL -MAY
8,553.39
OWASSO FITNESS ZONE
PHYSICAL FITNESS PROGRAM
75.00
HOWARD E STAMPER
RADIO REPAIR SERVICES
150.00
ADMIRAL SAFE COMPANY
SERVICE -LOCK SAFE
290.00
CARD CENTER
SUBSCRIPTION -REMOTE ACCESS
99.00
AEP/PSO
05/06 USE
2,237.32
OKLAHOMA NATURAL GAS
06/06 USE
222.92
TOTAL RADIO
RADIO REPAIR
286.00
YALE CLEANERS
UNIFORM CLEANING
2,064.38
CINGULAR WIRELESS
PHONE USE
351.00
SOUTHWESTERN BELL
PHONE USE
918.10
CINGULAR WIRELESS
PHONE USE-YANCEY
133.24
DAYS INN-SHAWNEE
LODGING-DEARMOND
108.00
TREASURER PETTY CASH
PER DIEM-DRIVER/VINSON
76.99
OKLAHOMA STATE UNIVERSITY
SEMINAR-YANCEY
195.00
LOWES HOME IMPROVEMENT
CONSTRUCTION SUPPLIES
611.19
P A M DISTRIBUTING
CONSTRUCTION SUPPLIES
130.33
CLASSIC ELECTRIC COMPANY
ELECTRICAL WORK
380.50
GE POLYMERSHAPES
BULLET RESISTANT WINDOW/W
4,132.00
COMPLETE EMERGENCY VEHICLES
PUSH BUMPER
279.95
POLICE DEPT TOTAL
28,799.32
ONYX CORPORATION
INKJET/TONER
35.90
SAMS CLUB
OPERATING SUPPLIES
66.66
WAL-MART COMMUNITY
PRISONER MEALS/SUPPLIES
128.76
TOTAL RADIO
RADIO MAINT CONTRACT
675.00
DEPARTMENT OF PUBLIC SAFETY
OLETS RENTAL
350.00
DAYS INN
LODGING-KERRI SMITH
220.00
POLICE COMMUNICATIONS DEPT TOTAL
1,476.32
SAMS CLUB
OPERATING SUPPLIES
135.14
ALLIANCE MEDICAL
RUBBER PROT GLOVES
82.85
PATROL TECHNOLOGY
UNIFORM PANTS-HOWARD
70.00
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
459.73
FUELMAN
FUEL -MAY
146.11
CITY OF TULSA
EUTHANASIA SERVICES
80.00
AEP/PSO
05/06 USE
347.34
SOUTHWESTERN BELL
PHONE USE
38.36
ANIMAL CONTROL DEPT TOTAL
T-- 1,359.53
A N Z SIGNS
ENGRAVING
6.00
WAL-MART COMMUNITY
MAINT SUPPLIES
178.93
SAMS CLUB
OPERATING SUPPLIES
7.88
YOUNGS FOUR WHEEL DRIVE
REPAIR PARTS
1,581.69
FERRARA FIRE APPARATUS
COMPUTER BOARD -LADDER 1
937.50
VENDOR
DESCRIPTION
AMOUNT
GAINES APPARATUS SERVICE
REPAIR PUMP
67.32
T & W TIRE
TIRES -LADDER TRUCK
1,848.48
LENOX WRECKER SERVICE
TOWING -FIRE TRUCK
75.00
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
99.59
FUELMAN
FUEL -MAY
1,602.27
AEP/PSO
05/06 USE
770.60
OKLAHOMA NATURAL GAS
06/06 USE
290.51
ROTO-ROOTER
REPAIR -WATER LEAK
97.90
BMI SYSTEMS OF TULSA
COPIER RENTAL
263.06
CULLIGAN OF TULSA
WATER/COOLER
23.50
COMMUNITY PUBLISHERS
LEGAL NOTICE
210.00
SOUTHWESTERN BELL
PHONE USE
222.27
OWASSO FITNESS ZONE
GYM/EQUIPMENT USE
135.00
OSU-OKLAHOMA CITY
TRAINING-DEMAURO
153.00
TREASURER PETTY CASH
TRAINING-PARRIS
28.02
FIRE DEPT TOTAL
8,598.52
AEP/PSO
05/06 USE
135.93
VVEC
STORM SIRENS
24.48
SOUTHWESTERN BELL
PHONE USE
19.18
EMERGENCY PREPAREDNESS DEPT TOTAL
179.59
RAINBOW CONCRETE COMPANY
CONCRETE
1,301.13
MAXWELL SUPPLY OF TULSA
CONCRETE SUPPLIES/SAW BLADE
375.95
GEORGE & GEORGE SAFETY & GLOVE
GATORADE
10.83
LOWES HOME IMPROVEMENT
HARDWARE
38.73
OWASSO FENCE CO
REPLACEMENT PARTS
3,866.36
BROWN FARMS SOD
SOD
55.00
GEORGE & GEORGE SAFETY & GLOVE
UNIFORMS/PROT CLOTHING
30.36
OWASSO FENCE CO
STREET SIGNS/POST
725.00
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
68.75
FUELMAN
FUEL -MAY
1,548.40
ATWOODS
HAMMERS
20.90
MILL CREEK LUMBER & SUPPLY
MISC TOOLS
20.94
WHITE STAR MACHINERY & SUPPLY
TOOLS-EQUIP/CONCRETE
204.85
AEP/PSO
05/06 USE
1,181.18
AEP/PSO
STREET LIGHTS
5,083.59
DAVIS CUSTOM PAINTING
MAINT SERVICE
300.00
HARP ELECTRIC
REPAIR SERVICE
250.38
SIGNALTEK
REPAIR SIGNAL LOOPS
1,800.00
NES TRAFFIC SAFETY
BARRICADE RENTAL
232.00
US CELLULAR
CELL PHONE USAGE
39.44
SOUTHWESTERN BELL
PHONE USE
23.18
MAGNUM CONSTRUCTION
STREET REPAIR PROJECT
73,186.83
ANCHOR STONE
CRUSHER RUN
140.61
STREETS DEPT TOTAL
--60,504.41
WAL-MART COMMUNITY
FIRST AID SUPPLIES
44.55
GEORGE & GEORGE SAFETY & GLOVE
GATORADE
10.83
CARD CENTER
MAINT PARTS
33.25
LOWES HOME IMPROVEMENT
TRASH BAGS
26.96
ESTES, INC
CHEMICALS
3,989.83
UNIFIRST HOLDINGS
UNIFORM RENTAL/CLEANING
71.86
VENDOR
DESCRIPTION
AMOUNT
GEORGE & GEORGE SAFETY & GLOVE
UNIFORMS/PROT CLOTHING
30.34
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
1,146.77
FUELMAN
FUEL -MAY
969.35
O'REILLY AUTOMOTIVE
EQUIP TOOLS
103.95
LOT MAINTENANCE OF OKLA
SITE MAINT/MOWING-MAY
3,250.00
BAILEY EQUIPMENT
TRIMMER REPAIR
92.73
LOT MAINTENANCE OF OKLA
STREET SWEEPING
1,687.50
AMERICAN PUBLIC WORKS ASSOC
CONFERENCE-HARRIS
129.00
STORMWATER DEPT TOTAL
11,586.92
NES TRAFFIC SAFETY
BARRICADE RENTAL
255.10
EQUIPMENT ONE RENTAL & SALES
BULL FLOAT
8.00
RAINBOW CONCRETE COMPANY
CONCRETE
308.00
ATWOODS
COPPER TUB/FITTINGS
23.60
LOCKE SUPPLY
COUPLING
3.48
ATWOODS
GREASE/TANK PARTS/FAUCET
35.31
WAL-MART COMMUNITY
MANTELS -GAS LIGHT
27.90
LOWES HOME IMPROVEMENT
MASON MIX
4.53
LOWES HOME IMPROVEMENT
OPERATING SUPPLIES
23.85
LOWES HOME IMPROVEMENT
PARKING SIGNS
18.84
LOWES HOME IMPROVEMENT
PVC FITTINGS
1.90
TULSA MAINTENANCE SUPPLY
RESTROOM SUPPLIES
390.00
ATWOODS
ROUND UP/PVC CAP
129.55
WATER PRODUCTS
SADDLE
47.12
TULSA MAINTENANCE SUPPLY
SPORTS PARK -SOAP
72.00
LOWES HOME IMPROVEMENT
WEED CONTROL/MULCH/PLANTS
216.64
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
164.67
FUELMAN
FUEL -MAY
465.40
D & SONS LAWN CARE
LAWN SERVICE-ATOR PARK
80.00
D & SONS LAWN CARE
LAWN SERVICE -CENTENNIAL PAR
999.00
D & SONS I -AWN CARE
LAWN SERVICE.•VETERANS PARK
120.00
AEP/PSO
05/06 USE
1,709.82
OKLAHOMA NATURAL GAS
06/06 USE
354.92
SOUTHWESTERN BELL
PHONE USE
71.99
NES TRAFFIC SAFETY
BARRICADE RENTALS
242.00
PARKS DEPT TOTAL
5,773.62
OFFICE DEPOT
OFFICE SUPPLIES
25.50
SAMS CLUB
OPERATING SUPPLIES
12.46
TULSA MAINTENANCE SUPPLY
TRASH BAGS
50.50
FUELMAN
FUEL -MAY
89.71
ACCURATE FIRE EQUIPMENT
FIRE EXTINGUISHER INSPECTION
87.50
AEP/PSO
05/06 USE
681.52
OKLAHOMA NATURAL GAS
06/06 USE
36.83
SOUTHWESTERN BELL
PHONE USE
123.91
TREASURER PETTY CASH
MILEAGE -MELONS
65.86
COMMUNITY CENTER DEPT TOTAL.
-- 1,173.79
OFFICE DEPOT
OFFICE SUPPLIES
35.99
LOWES HOME IMPROVEMENT
OPERATING SUPPLIES
29.98
AEP/PSO
05/06 USE
154.39
OKLAHOMA NATURAL GAS
06/06 USE
33.45
SOUTHWESTERN BELL
PHONE USE
21.93
VENDOR
DESCRIPTION
AMOUNT
HISTORICAL MUSEUM DEPT TOTAL
275.74
CARD CENTER
MOTOROLA PHONE TOOLS
29.99
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
32.43
FUELMAN
FUEL -MAY
122.26
CINGULAR WIRELESS
PHONE USE-HAYES
79.95
TREASURER PETTY CASH
MEETING EXPENSE
23.22
TRIAD PRINTING
AERIAL PRINTS
121.83
TREASURER PETTY CASH
MEETING EXPENSE
17.93
CARD CENTER
SUBSCRIPTION -REMOTE ACCESS
99.00
ECONOMIC DEVELOPMENT DEPT TOTAL
526.61
GENERAL FUND TOTAL 172,613.37
MEDICAL COMPLIANCE SPECIALTY
BIO-WASTE DISPOSAL
289.00
VITAL SIGNS
AMBULANCE SUPPLIES
483.78
TRI-ANIM HEALTH SERVICES
PATIENT SUPPLIES
2,163.16
ATC FREIGHTLINER GROUP
REPAIR PARTS/SUPPLIES
409.90
O'REILLY AUTOMOTIVE
FLUID -MEDICS
71.95
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
842.60
FUELMAN
FUEL -MAY
2,056.11
MEDTRONIC
EKG ATTACHMENT/BATTERIES
902.00
MEDTRONIC
OXYGEN SENSOR CABLE
315.00
SAN ANTONIO AMBULANCE SALES
STAT TRAC CHANNEL FASTENER
1,329.61
MEDICLAIMS
MONTHLY SERVICES
4,921.76
CLIA LABORATORY PROGRAM
CERTIFICATE FEE
150.00
AMBULANCE SERVICE FUND TOTAL
13,934.87
SOUTHWESTERN BELL
E911 FEES
1,861.34
E911 FUND TOTAL
--1,861.34
OWASSO FENCE CO
CHAINS/POSTS/HARDWARE-FEN
2,978.40
MILL CREEK LUMBER & SUPPLY
CONCRETE
64.62
LOWES HOME IMPROVEMENT
FENCE INSTALLATION HARDWARE
22.63
CEMETERY CARE FUND TOTAL
3,065.65
C2A ENGINEERING
ENGINEERING SVS-86/MINGO
2,000.00
C2A ENGINEERING
ENGINEERING SERVICES
250.00
ANCHOR STONE CO
AGGREGATE BASE
207.44
RAINBOW CONCRETE COMPANY
CONCRETE
176.00
KEYSTONE SERVICES
DRAINAGE SITE IMPROVEMENT
71,231.34
L & S DEDMON TRUCKING
ROCK BASE
245.00
CENTRAL PLAINS CONCRETE CUTTING
SEWER LINE RELOCATION
250.00
LOWES HOME IMPROVEMENT
SEWER LINE RELOCATION SUP
73.97
JKJ OWASSO DEVELOPMENT
SILVER CREEK IMPROVEMENTS
30,000.00
KEYSTONE EQUIPMENT
TRACK HOE TRANSPORT
137.50
YMCA OF GREATER TULSA
YMCA POOL PROJECT -MATERIAL
68,810.00
CAPITAL IMPROVEMENTS FUND TOTAL
173,3 11.25
MEDTRONIC
MOBILE BATTERY STATION
2,392.00
AMBULANCE CAPITAL FUND TOTAL
2,392.00
L|V|NGSTUN.KEN
ZEPMANUFACTUR]NG
SAMS CLUB
O'RE|LLYAUTOK4OT|VE
pUELMAN
O'RBLLYAUTUM0T|VE
UNITED FORD
FRICTION PRODUCTS
AMER|FLEXHOSE &ACCESSORIES
UNITED ENGINES
MCNBLUSTRUCK &K4FG
FRONTIER INTERNATIONAL TRUCKS
CLAS8|CCHEVRULET
TUL8ANEW H0LLAND
ENLOVVTRACTOR
T&VVTIRE
III c I ffolel
0KLAH0MANATURAL GAS
SOUTHWESTERN BELL
B&K8CUSTOM EXHAUST
QUALITY TIRE & AUTO SERVICE
PP0SOLUTONS
CITY OFOVVA8SO|MPRESTACCOUNT
CITY DF0WASSO|MPRESTACCOUNT
CITY OFOWASSD/MPRESTACCOUNT
CITY OFOYVASSO|MPRESTACCOUNT
CITY OFOVVAS8O|MPRESTACCOUNT
CD88-ED-04NSP
253.95
CAPITAL PROJECTS GRANTS FUND TOTAL
---��3�5-
=====
TUITION RE|MB
309.00
HAND CLEANER
73.32
OPERATING SUPPLIES
27.14
SHOP SUPPLIES
24.52
FUEL -MAY
58.82
PARTS FOR RESALE
1.000.70
PARTS FOR RESALE
288.76
PARTS FOR RESALE
504.04
PARTS FOR REGALE
490.28
PARTS FOR RESALE
210.55
PARTS FOR RESALE
87.89
PARTS FOR RESALE
230.00
PARTS FOR RESALE
132.54
PARTG'BACKH0E
25.81
PART8'KUB0T/V8RUSHHOG
384.00
TIRES
233.52
05/00USE
403.54
00/06 USE
79.83
PHONE USE
38.30
CATALYTIC CONVERTER
148.95
WHEEL ALIGNMENT
40.95
CITY GARAGE FUND TOTAL
THIRD PARTY ADK4|NFEES
1,450.00
WORKERS COMPENSATION LEGAL
014.85
WORKERS COMPENSATION MEDICAL
141.20
WORKERS COMPENSATION MEDICAL
37870
WORKERS COMPENSATION SETTLEMENT
181.50
WORKERS COMPENSATION SETTLEMENT
153000
WORKERS COMP FUND TOTAL
4,296.40
GRAND TOTAL _'S7_6_,823.35
CITY OF OWASO
HEALTHCARE SELF INSURANCE i
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
20,301.76
24,655.79
21,373.79
66,331.34
HEALTHCARE SELF INSURANCE FUND TOTAL 66,331.34
CITY DFOWASSD
GENERALFUWD
FISCAL YEAR 2005'2008
Statement ofRevenues &Expenditures
AoofMay 31.2088
REVENUES:
Taxes
Licenses &permits
Intergovernmental
Charges for services
Fines &forfeihu
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials &uupp|ies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS |N(OUT):
Transfers in
Transfers out
TOTALTRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE(GAAP Basis)
Beginning Balance
Ending Balance
MONTH
$ 1.321.774
49,820
77,264
19,963
50.131
7.703
1.535.745
669,866
40.220
57.471
34,341
807,906
727,839
13,153,099
353.354
520,654
197,060
399,688
201,278
14.825.134
mman�
$ 13.982.500
402,000
534'720
187,360
322.500
123.428
15.552.517
8,341,970
578,920
1,066,409
2.023'713
12,011,012
3,541,505
819.819
8.158.473
8.748.000
321.046
(1.252.345)
953.943
4,110,132
FUND BALANCE (Budgetary Basis)
Beginning Balance 3119391 3110391
Ending Balance $ 4,073,334
�
TO: THE HONORABLE MAYOR AND COUNCIL
CITY O ♦ O
FIRE CHIEF
The Fire Department applied for and received a grant from the Department of Homeland
Security Commercial Equipment Direct Assistance Program (CEDAP). The grant award
is for the acquisition of a hydraulic pump and rescue tools for use at rescue incidents
involving entrapment of occupants. The value of this grant award is approximately
$20,000.
CEDAP GRANT PROCESS
Emergency responder agencies are able to acquire specialized commercial equipment
through a direct transfer program initiated by the Department of Homeland Security's
(DHS) Office of State and Local Government Coordination and Preparedness (SLGCP).
Through a Congressional mandate, the new DHS program will transfer technologies
directly to smaller jurisdictions and eligible metropolitan areas.
One of the central goals of CEDAP is to assist smaller jurisdictions who cannot otherwise
afford state-of-the-art equipment for their roles in important homeland security missions.
The CEDAP acquisition process does not require thatching funding from the municipality
nor does it require emergency response beyond what the current services provided by the
City of Owasso.
HYDRAULIC , SCUE TOOLS.
The grant award is for AMKUS hydraulic spreaders, cutters, and rams. The AMKUS
rescue tool system will be an addition to our current tool capability, and will be stored
and utilized on Fire Station #3's fire engine, if accepted. It is predicted that the
acquisition of this tool system will be beneficial in the Insurance Services Office (ISO)
grading of the City of Owasso, as well as the service delivery program of the Owasso
Fire Department. The City of Owasso has previously received an award through the
CEDAP program, when a Bullard Thermal Imaging Camera (TIC) was secured for the
Fire Department.
GRANT FUNDING:
The CEDAP acquisition program requires no matching funds from the City. DHS will
purchase and transfer the tool system, if accepted.
RECOMMENDATION:
Staff recommends City Council acceptance of the CEDAP grant including the AMKUS
rescue tool system.
ATTACHMENT:
1. Letter of notification from the Department of Homeland Security
U.S. Department Homeland Security
Office of Gralas and Trandi g
Washington. DC 20-53I
Q�4Security
���"iND
56G�4
May 19, 2006
Chief Bradd Clark
Owasso Fire Department
8901 N. Garnett
Owasso, Oklahoma 74055-4603
Dear Chief Clark,
On behalf of the Secretary of Homeland Security, I am please to confirm that your application to
the Commercial Direct Assistance Program (CEDAP) has been approved. Your agency will
receive an AMKUS Rescue Tools _. Gas Operated System.
The Office of Grants and Training (G&T) sponsors the CEDAP to provide agencies with
equipment and technology to fulfill their homeland security mission,
The Department of Homeland Security has partnered with the Department of Defense, which
serves as the procurement agent for the equipment awarded under CEDAP. As such, you will
be receiving a letter from the U.S. Army with instructions to complete the CEDAP award
process.
Again, congratulations on your award. We look forward to working with you to complete the
award process and transfer this equipment to your agency.
Sincerely,
62,
= f
Tracy A. Henke
Assistant Secretary, Grants and Training
MEMO': 1
P. CATAUDELLA
116,2000
BACKGROUND
Pursuant to authority contained in Article 2, Section 2-4, subsection (e) of the Charter of the City
of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to
appoint members to various boards, commissions, trusts, and committees; such appointments
subject to confirmation by the City Council. Additionally, the Council has established the same
procedure, by precedent, for those appointments not specifically addressed by ordinance.
It is, therefore, the purpose of this memorandum to recommend for Council confirmation the
following appointments to the positions as indicated:
® ANNEXATION COMMITTEE (One Year Term)
Mayor Steve Cataudella
Councilor Brent Colgan
Kevin Vanover (Planning Commission)
Dan Draper (Planning Commission)
Tammy Laakso (Citizen)
Bradd Clark, Fire
Dan Yancey, Police
Tim Rooney, Assistant City Manager
Eric Wiles, Community Development
Rickey Hayes, Economic Development
Ana Stagg, Public Works
Julie Lombardi, City Attorney
BOARD OF ADJUSTMENT
Joe Ramey (Three Year Term)
® CAPITAL, IMPROVEMENTS COMMITTEE (Ore Year Term)
Wayne Guevara (City Council)
Brent Colgan (City Council)
Duane Coppick (Planning Commission)
June 16, 2006
Appointments to Various Boards and Committees
Page 2 of 3
CAPITAL IMPROVEMENTS COMMITTEE CONT'D® (One Year Terris)
Tom Kimball (OEDA Representative)
Frank Enzbrenner (Banking Representative)
Trish Hauser (Chamber Representative)
Mike Ames (Citizen)
Jim Hunter (Citizen)
Bryan Stovall (Citizen)
Rob Haskins (Citizen)
Sherry Bishop, Finance
Bradd Clark, Fire
Eric Wiles, Community Development
Tim Rooney, Assistant City Manager
Rodney Ray, City Manager
Rickey Hayes, Economic Development
Ana Stagg, Public Works
Dan Yancey, Police
® INDIAN NATIONS COUNCIL OF GOVERNMENT (INCOG)
Councilor Susan Kimball (Two Year Term)
Rodney Ray (Alternate)
® INCOG LEGISLATIVE CONSORTIUM
Julie Lombardi (One Year Term)
Rodney Ray (Alternate)
® INCOG ENVIRONMENTAL POLICY COMMITTEE
Ana Stagg (One Year Term)
® O ASSO ECONOMIC DEVELOPMENT AUTHORITY
Frank Enzbrenner (Five Year Term)
Gary Akin (Chamber Representative)
Mayor Steve Cataudella (Council Representative)
Bruce McCarty (Three Year Term)
�'IlCf1 T
David Vines (Three Year Term) 272-2750
Marilyn Hinkle (Three Year Tenn)
R \ y
Larry White (Three Year Term)
Bradd Clark (Alternate)
June 16, 2006
Appointments to Various Boards and Connnittees
Page 3 of 3
Sherry Bishop (One Year Term)
Ana Stagg (One Year Term)
® SALES TAX WATCHDOG (appointed for life of sales tax or resignation/termination)
Joe Sparks (Retail Business position)
Bob Buss (Service Business position)
® TRANSPORTATION POLICY COMMITTEE
Councilor Susan Kimball (One Year Term)
Ana Stagg (Alternate — One Year Term)
Ana Stagg (One Year Term)
Joe Nurre (Alternate)
RECOMMENDATION:
I recommend Council confirmation of the above appointments.
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: CHIP MCCULLEY
CITY PLANNER
"I 1 11011
Mai ngwKge
The City of Owasso has received a request to review and approve the annexation of
approximately 3.5 acres, located at the southwest comer of East 100th Street North and North
145 1h East Avenue. The property is owned by the City of Owasso; a fire station is proposed for
the site. A general area map has been attached for your review.
Residential Single -Family
North: Large Lot Residential Single -Family
South: Large Lot Residential Single -Family
East: Large Lot Residential Single -Family
West: Large Lot Residential Single -Family
RS (Residential Single -Family) Tulsa County
gy,
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the City limits is made a part of the City. Property
owners and land developers sometimes choose to have their property annexed into Owasso in
order to receive Owasso municipal services, such as police and fire protection, refuse collection,
and sanitary sewer.
The second step in the development of a piece of property in Owasso is rezoning. In order to
develop the property, the land must be zoned for particular kinds of uses, such as residential,
office, commercial, or industrial. Rezoning decisions are made in accordance with the growth
policy displayed in the Owasso Master Plan.
The third step in the development of a piece of property in Owasso is platting. A preliminary
plat is required for any development that proposes to divide land into two or more lots.
Preliminary plats illustrate the development concept for the property, and are often modified
significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso
Planning Commission. Sometimes, difficult development issues such as existing utility lines,
wells, or easements are brought to light at the preliminary plat stage and must be remedied prior
to development.
The annexation process is initiated when a property owner submits a petition to the City of
Owasso requesting that the City bring the property into the City limits.
The applicant must submit as part of the request a signed petition requesting the annexation, an
accurate legal description and map of the property being requested for annexation and a certified
300' radius report so that staff may send legal notices to surrounding property owners. Upon
receipt of all appropriate materials the staff initiates the review process which begins with a
thorough analysis of the request.
The annexation request is then presented to the Owasso Annexation Committee for review and
recommendation. The Annexation Committee is made up of staff, elected officials and citizens.
The Committee reviews the petition for compliance with the Annexation Policy and establishes a
recommendation to the Owasso Planning Commission.
The Owasso Planning Commission holds a public hearing to determine if the property is
compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso
City Council.
The Owasso City Council will mare the final determination to annex the property or refuse
annexation. If the property is annexed into the City limits an ordinance officially declaring the
annexation is written and adopted by the City Council. Once adopted the ordinance is circulated
to appropriate regional and national agencies for recording and altering maps.
The City of Owasso is requesting to annex approximately 3.5 acres of property, located at the
southwest corner of East 100th Street Forth and Forth 145t' East Avenue. It is the City of
Owasso's intent to develop the property as its 3"d fire station. Construction is scheduled to begin
in the summer of 2006, with a predicted completion of fall of 2007. Prior to construction, a site
plan will be submitted to the Planning Commission for consideration.
Staff published legal notice of the annexation petition in the Owasso Reporter and letters of
notification were mailed to property owners within a 300' radius.
The Owasso Annexation Committee reviewed the request at its meeting on May 24, 2006. At
that meeting, the committee unanimously recommended approval of the annexation.
The Planning Commission considered the annexation request at its meeting on June 12, 2006. At
that meeting, the Planning Commission unanimously recommended approval of the annexation.
The staff recommends approval for the annexation.
00�1 ��
General Area Map
TO: THE HONORA13LE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: CHIP MCCULLEY
CITY PLANNER
DATE: June 14,200it
Amm'KIA
The City of Owasso has received request to review and approve the closure of one foot of an
eleven foot utility easement located on the south side of 10106 North 114 Ih East Avenue, Lot 2,
Block 4, Sawgrass Park.
Single Family Residence
North: Residential
South: Residential
East: Residential
West: North Garnett Road
The easement in question is an I F utility easement located on the east side of the subject
property.
The Easement Closure review process is initiated when a property owner submits a letter
requesting approval from the City of Owasso to vacate an easement. The letter is accompanied
by the correct fee, survey drawings and letters from all easement grantees approving the request.
Upon receipt of a complete application city staff will begin reviewing the proposal for compliance
with the Owasso Zoning Code, Subdivision Regulations and Engineering specifications.
The proposed easement closure will then be presented to the Owasso Technical Advisory
Committee (TAC) for review and recommendation. At that meeting utility providers and city
staff are afforded the opportunity to comment on the technical aspects of the request. The TAC
will forward a recommendation to the Planning Commission.
The Owasso Planning Commission will hold a public hearing to determine if the application is
compliant with the Owasso Zoning Code, Subdivision Regulations, and Engineering criteria. The
Planning Commission will forward a recommendation to the City Council.
The Owasso City Council will then determine if the request meets city specifications and approve
or deny the request.
No vacation of a plat or any parts thereof, except by action of the District Court, shall be valid or
impart notice until after the required consent of such platted area is presented to the City Council
and the approval of the Council is entered thereon. All vacations or alterations of a final
approved filed plat shall require the approval of the Planning Commission and City Council and
the filing of a corrected plat, approved deed or accepted easement. Alterations of a plat without
approval shall constitute a violation of these Regulations.
The applicant is requesting this review in order to take appropriate action relating to matters
allowing for the closure of one foot of an eleven foot utility easement located on the south side of
10 106 North 114 th East Avenue.
In the process of constructing the single family residence, the applicant built 4"over the southern
I I' utility easement. However, if the planning commission recommends approval of the easement
closure the structure will still meet the side yard bulk and area requirements of 5'.
No vacation of a plat or any parts thereof, except by action of the District Court, shall be valid or
impart notice until after the required consent of such platted area is presented to the City Council
and the approval of the Council is entered thereon. All vacations or alterations of a final
approved filed plat shall require the approval of the Planning Commission and City Council and
the filing of a corrected plat, approved deed or accepted easement. Alterations of a plat without
approval shall constitute a violation of these Regulations.
TECHNICALA S COMMITTEE.
The Owasso Technical Advisory Committee reviewed the easement closure May 24, 2006. At
that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the,
plat and request any additions and/or concerns. No concerns were expressed.
The Planning Commission considered the request at its meeting on June 12, 2006, At that
meeting, the Planning Commission unanimously recommended approval of the easement closure.
The staff recommends approval of the casement closure without condition.
ATTACHMENTS:
1. General Area Map
2. Easement Detail
FROM : BENCHMARK SURVEYING
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Apr. 25 2006 12:40PM P1
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TO: THE HONORABLE MAY! - I COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT:I 16-15, ANNEXATION STUDY FINDINGSAND
RECOMMENDATION
Itl.t f 4: 10r
The staff has initiated a study for the annexation of ten different properties in close proximity to
the city limits of Owasso. These areas include property that is undeveloped and surrounded by
municipal boundaries, the right-of-way of Hwy. 169, two elementary schools, and a church.
Specifically, the areas of property are:
l . The new Barnes Elementary School, 7809 East 76th Street North
2. The right-of-way of Hwy. 169 south of East 76th Street North to the railroad overpass
3. Hodson Elementary School, 14500 East 86th Street North
4. 10 acres at 9302 North 129th East .Avenue, 9302 North 129th East Avenue, between
the Home Depot and Central Park
5, The Episcopal Church of the Holy Cross, 9309 North 129th East Avenue
6. The undeveloped tract at the southeast corner of East 96th Street North and North
129th East Avenue, 9341 North 129th East Avenue
7. 12901 East 96th Street North
8. 12919 East 96th Street North
9. 12937 East 96th Street North
10. The right-of-way of Hwy. 169 from East 96th Street North to East 126" Street North
The staff arrived at the determination of properties that should be annexed by evaluating recent
growth patterns and the level of service that could be provided to the areas of annexation.
Particular weight was given to properties that are completely surrounded by corporate limits, and
weight was also given to undeveloped acreages.
contactedThe staff has orerty owners affected by the proposed annexation
Owassoof the possibility of the City of is
map of proposed annexi o and arranged for legaldescriptions of the properties o be
prepared.
CONSENTUAL ANNEXATION — In most cases, before a city may annex territory, it must
obtain the consent of the owners of at least a majority of the acres to be annexed to the
municipality. The state law goes on to prescribe requirements for notice and a public hearing on
the proposed annexation. However, there are two ways that a city can annex territory without
having to obtain consent for a majority of the acres.
ANNEXATION OF TRACTS LESS THAN FIVE ACMES EACH — If the territory to be
annexed is subdivided into tracts or parcels of less than five acres and contains more than one
residence, then the city is not required to obtain consent for a majority of the acres.
THREE®SIDED ANNEXATION — The second type of annexation where consent is not required
is one where three sides of the territory to be annexed are adjacent or contiguous to the property
already within the city limits. In this type of annexation, the adjacent city property on each side
must be at least 300 feet wide at its narrowest point (excluding adjacent right-of-way).
ANNEXATION SERVICE PLAN — Before the city publishes and mails public notice of the
annexation hearing, the city must prepare a plan to extend municipal services including, but not
limited to, water, sewer, fire protection, law enforcement and the cost of such services
appropriate to the proposed annexed territory. This annexation service plan must be made a part
of the city's capital improvements plan, and the plan must be implemented within 120 months
(10 years).
The staff finds that, using the guidance of the Oklahoma Statutes, the City of Owasso could
annex six of the ten properties listed above without being required to obtain consent for the
annexation of a majority of the acres included within those properties. The staff has been told by
representatives of Owasso Public Schools and the Oklahoma Department of Transportation that
their four properties, the two elementary schools and the highway right-of-way, will receive
annexation consent.
The City of Owasso can annex the four remaining areas of property, located near the intersection
of East 9e Street North and North 129t' East Avenue, by way of the three -sided type of
annexation.
LAND USE ® Within the annexation ordinance, the City of Owasso has the choice of either
incorporating the properties as AG Agricultural or as the zoning the properties have been given
by the County. The staff intends to recommend that the properties be annexed with the zoning
classification given to them previously by Tulsa County. The 10 acres at 9302 North 129�h East
Avenue and the Episcopal Church are each zoned AG Agricultural. The properties located at the
intersection of East 961h Street North and North 129 h East Avenue are zoned CS Commercial.
It should be noted that annexation does not change the current land use of the properties. If a
property that is annexed is occupied by a residential structure, that structure may remain and the
use of that structure may continue indefinitely. Similarly, if a property is being used for the
upkeep of livestock, the keeping of livestock may continue indefinitely.
First, the City Council, by adoption of a resolution at a regular meeting, must direct the city staff
to prepare and publish notice of two public hearings concerning the annexation. This resolution
must also direct that an annexation services plan be prepared for the affected properties. The
Planning Commission would conduct the first public hearing and make a recommendation
regarding the annexation to the City Council. The City Council would conduct the second public
hearing, followed by its consideration of possible action related to the annexation. Finally, an
ordinance effectively annexing the properties would have to be adopted.
QVIAIRMI"
It is the staff s findings that the ten properties under consideration for annexation are a part of the
Owasso community and ought to be a part of the Owasso incorporated area. After all, the two
schools serve Owasso residents, the highway right-of-way is sandwiched by Owasso's corporate
limits, and the residents who live in this territory shop in Owasso, go to church in Owasso, are
part of the Owasso school district, have the Owasso zip code, and in large part consider
themselves to be contributing parts of Owasso.
This annexation would be another step in a continuing attempt to make the city's boundaries
more uniform, and to remove many of the gaps within Owasso's corporate limits. Past decisions
by the Tulsa County Board of Commissioners, made contrary to the designs of the Owasso
Master Plan, have, shown that it is reasonable that the City should examine unincorporated parts
of the community throughout the area for the purpose of bringing uniformity to the city
boundaries.
Owasso has prepared an annexation services plan as part of the annexation process, and this plan
will have to be implemented as part of the Capital Improvements plan within ten years. The
annexation services plan is included as an attachment to this memorandum. Owasso fire and
ambulance service already serve the area. Police and Community Development services will
extend to the territory immediately upon annexation. Water lines are in place and currently serve
the area. Sewer mains lie in the immediate vicinity of the areas and will be extended to the
properties at the owners' request and expense. Refuse collection service will be made available
to the properties, but not mandatory; the City of Owasso will not forcibly take over the area from
existing refuse collection providers. The roads and stormwater drainage systems within the
territory will be maintained to the levels of their current condition.
RESOLUTION 2006-15:
Resolution 2006-15 constitutes a directive from the City Council to the municipal staff to publish
and mail notice of two public hearings by July 4, 2006 for the City to consider the annexation --
one by the Planning Commission and one by the City Council, Additionally, the resolution
directs the staff to prepare an annexation services plan that is to be included within the Capital
Improvements Plan, to be available for public inspection by July 3, 2006.
RECOMMENDATION:
ATTACHMENTS:
1. Resolution 2006-15
CONCERNINGA RESOLUTION DIRECTING THE MUNICIPAL STAFF OF THE CITY OF
OWASSO TO PUBLISH AND MAIL NOTICE OF PUBLIC HEARINGS
E ANNEXATION OF E FOLLOWING PROPERTIES,
• ALSO DIRECTING THAT AN ANNEXATION
PREPARED 1 STAFF AND AVAILABLE FOR ANNEXATION BY
1 TIME OF THE DELIVERYOF •' HE PROPERTIES r
NorthDESCRIBED AS: 1) 7809 East 76t" Street North, 2) the right-of-way of East 76t"
Street North to the railroad overpass, 3) 14500 East 86'11 Street North, 4) 9302
• th East Avenue, 9309 • ith East Avenue, i 9341 North•
East Avenue, 7) 12901 East 96th Street North, 8) 12919 East 96t" Street North, 9)
12937 East 96t" Street North, and 10) 9341 North 129ffi East Avenue.
WHEREAS, Article 21 of Title 11 of the Oklahoma Statutes allows municipalities to add
territory to their corporate limits,
THEREFORE,NOW RESOLVED by the City Councilof Owasso,
Oklahoma, that:
A. The municipal staff of the City of Owasso is hereby directed to publish and mail notice of
public hearings about the annexation of the properties listed above. The notice is to be published
in a legally qualified newspaper of general circulation, and the notice is to be published by July
4, 2006. Further, the staff is directed to schedule one of the public hearings for the Owasso
Planning Commission meeting on July 10, 2006 and the other public hearing for the Owasso City
Council meeting on July 18, 2006.
B. The municipal staff of the City of Owasso is hereby directed to prepare an annexation
services plan for the properties to be considered for annexation. The plan is to be considered a
part of the Owasso Capital Improvements Plan, and is to have a completion schedule of no
longer than 120 months. The staff is directed to have the plan available for public inspection by
July 3, 2006.
Approved this 2e day of June 2006. City of Owasso, Oklahoma
Stephen Cataudella, Mayor
Sherry Bishop, City Clerk
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Owasso Community
Development Department
111 N. Main St. PROPOSED
Owasso, OK 74055 ANNEXATIONS ��
918.376.1500
918.376.1597
www. cityofowasso.com
O: THE HONORABLE1 CITY COUNCIL
CITY OF •;
FROM: JOE ..
CITY ENGINEER
SUBJECT:
R GAS FACILITIES RELOCATION
WITH OKLAHOMA NATURAL
STREETO. D INTERSECTION
DATE: June 14, 2006
BACKGROUND:
As part of the projects approved under the Oklahoma Department of Transportation (ODOT)
Local Government Program, this project involves the widening and signalization of the
intersection at E. 86'1' Street North and N. Mingo Road. Although originally programmed for
construction under the 1998 Bond, the work was delayed to allow for the completion of other
capital improvements projects.
Final design for the initial scope of the project by CH2MH1ll was completed in April 2002. This
design provided for a typical rural asphalt intersection, without sidewalks, curb and gutter and
camera operated signals. Following the completion of E. 76"' Street North Widening, City of
Owasso staff contacted ODOT to begin construction of improvements at E. 86"' Street North and
N. Mingo Road intersection. ODOT personnel indicated that funding would be available after
November 2005, and Advertisement for Bids would be scheduled following receipt of funding.
A June 2005, design review performed in preparation of Advertisement for Bids revealed that the
proposed intersection and signalization improvements no longer meet City standards.
In August 2005, staff solicited proposals from both CH2MHill and C2A Engineering for
additional design work including preparation of documents for the construction of a five -lane,
four-way concrete intersection, complete with sidewalk, curb and gutter and drainage
improvements, intended to bring the project into conformance with current City standards as well
as accommodate future changes in traffic flow patterns when the land located directly south of
the existing intersection developed. Council approved an engineering services contract with C2A
Engineering during its regularly scheduled meeting of October 18, 2005.
UTILITY RELOCATION -
Since that time, design work and document production for the project have been completed and
final documents have been submitted to ODOT for review. A utility relocation meeting was held
on February 22, 2006 and final drawings were issued to utilities for review on April 13, 2006.
All utilities were given notice to begin relocation for the project on May 13, 2006.
Page 2
Agreement For Gas Facilities Relocation
86"' Street North & Mingo Road hntersection
American Electric Power — Public Service Company of Oklahoma (AEP-PSO), Southwestern
Bell (SBC/AT&T), Washington County Rural Water District No. 3, Oklahoma Natural Gas
(ONG) and Cox Communications have engineered the relocation of utilities to allow for the
construction of the improvements. All utilities, except for ONG and Washington County Rural
Water District No. 3, are located within the public ROW and have no dedicated easements, thus
relocation will be at no expense to the City.
ONG currently owns approximately 1,336 linear feet of low and medium pressure distribution
pipelines as well as a 2" gas regulator and service with a 2" relief valve to be relocated within the
limits of the project. Of the total length, 1,216 linear feet are located outside the public ROW
and within a privately owned casement. This portion will have to be relocated at an estimated
cost to the City of $190,626.00 including material, labor, and contract administration.
AGREEMENT FOR GAS FACILITIES RELOCATION:
The Agreement (see Attachment A) contains language outlining how ONG will be reimbursed
for the work and what the relocation costs will be based on:
® The City will reimburse ONG within thirty (30) days of completion of work, which is
estimated to be mid -August.
® Relocation costs will be based on actual relocation costs.
® ONG will award and pay for the work based on competitive bids or continuing contract,
whichever is deemed most practical and economical by ONG.
® If the contract is awarded at a higher amount than the estimate, ONG will send the City a
written notice, and the City will have the right to terminate the agreement within ten (10)
days of receipt of notice.
® ONG easements shall be considered to retain precedence so that any City project in the future
requiring additional relocations of the same facilities shall be paid by the City.
The City Attorney has reviewed this agreement and found it acceptable.
FUNDING:
Sufficient funds remain in the Capital Improvements Fund for this project.
RECOMMENDATIONS -
Item 1: Staff recommends Council approval of authority for the Mayor to execute the Agreement
for Gas Facilities Relocation between Oklahoma Natural Gas Company and the City of Owasso
for 86"' Street North and Mingo Road Intersection Improvements.
Item 2: Staff recommends Council approval of authority for the City Manager to terminate the
agreement (as allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG
become more than $190,626.00 prior to commencement of construction and if it is determined by
the City Manager that the revised estimate no longer fits within the City budget.
ATTACHMENTS:
A. Agreement and estimate
Oklahoma Natural Gas Company, a Division of ONEOK, Inc., hereinafter called "Company," owns various medium
pressure and low-pressure distribution natural gas pipelines within the construction limits of the referenced project in the
City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service
corporation.
City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these
facilities to accommodate the proposed construction of the referenced proj ect as shown on plans therefore, the latest of
which were received electronically by Company on April 27, 2006. City agrees to reimburse Company in the extent and
manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City.
Company proposes to perform the necessary relocation of its facilities in substantial accordancewith the five plan sheets
and the one -page cost estimate, all dated May 1, 2006, of which four copies each are attached. Company will bear the
cost of relocating the portions of the facilities which do not occupy private rights -of -way. The City's share of the
estimated cost of the necessary relocation will be $190,626, all of which is to be reimbursed to Company by City.
City by accepting the proposal agrees that City shall reimburse Company for its share of the total actual relocation costs,
said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto.
Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and
equipment -rental invoices; and at then -current rates and prices, company's transfer and stores expense charges for
warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense
statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be
based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and
economical.
It is further understood, and City by accepting this proposal agrees, that City will reimbursethe Company in accordance
with this agreementwithin thirty (30) days after the said relocationwork has been completed and Company's statement
for City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to
commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the
estimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right
to terminate this agreementwithin ten (10) days of receipt of such said written notice. If City elects to so terminate, City
shall pay Company the City's share of any engineering cost incurred to date of termination. If the City does not terminate
the agreement within the ten (10) days, it shall remain in full force and effect.
The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement
shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the
time of the execution of this agreement under valid and subsisting private right-of-way easements granted to, obtained by
or through condemnation, or otherwise vested in the Company unless the Company shall have released same by written
instrument.
Further, should the Company in the course of relocating the above -described facilities relocate any of such facilities
Page I of 3
presently located on private right-of-way onto public right-of-way, the Company shall be deemed in respect to such
facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any
future governmentalproject requiring relocation, adjustment, or abandonment of such facilities,that the Company shall
be entitled to reimbursementfor the cost of such relocation, adjustment, or abandonment from the governmental agency
requiring the same; provided, however, this provision shall not be construed as requiring reimbursementby the City of
Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso.
Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance
thereof by the Company before there is any binding contract between the parties.
City by accepting this proposal warrants that it now has or will have unencumbered funds available with which to pay the
relocation costs to the exbnt herein above provided.
If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall
automaticallyterminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by
Company.
Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space
provided below and returning one executed copy to us.
ATTEST, OKLAHOMA NATURAL GAS COMPANY,
A DIVISION OF O iE;OK, Inc.
}
Assert Secretary St ve Wood
I{ Vice President m Operations
Dated:
Page 2 of 3
APPROVED as to form and legality this _ day of 2006.
City Attorney
roUral"ARRI-1- �1911 ��
Mayor
ATTEST:
City Clerk
This _day of 2006.
ONG JO NO. 021.055.2112.010065
Page 3 of 3
OKLAHOMA NATURAL GAS COMPANY
ESTIMATED GAS FACILITIES RELOCATION COST
86TH STIR. NORTH AND MINGO ROAD
CITY OF OWASSO JOB NO 17760(04)
021.055.2112.010066
MATERIAL COST:
CITY
UNIT COST
AMOUNT
6 5/8" PIPE -STEEL, LINE, 0.188" WALL, 12.94#/FT. API 5L, X-42, ERW, BEV, FBE, COATED
840 ft.
4.30
$3,612
4" PIPE -PE 2406, IPS, .395" WALL, SDR 11.5, YELLOW, 600' ROLL
600 ft.
1.19
$714
2 3/8" PIPE -STEEL, LINE, .154" WALL, 3.66#/FT, API-5L, X-42, ERW, COATED
40 ft.
2.72
$109
6" TEE -SPHERICAL, SERIES 300, ANSI 300, 740 LB WP
4 ea.
921.99
$3,688
4" SADDLE-ELECTROFUSION, MD PE 2406, LESS SLEEVE
1 ea.
70.13
$71
2" VALVE -GATE, RAISED FACE, FLANGED, ANSI 300, 740# WP, STEEL
1 ea.
654.11
$655
2" FLANGE -WELD NECK, RAISED FACE, ST, 300 LB
2 ea.
10.13
$21
2" GASKET-.125" THICK, SER 300, 400, 600, 740 PSI WP
2 ea.
3.03
$7
2"-BOLT-STUD, 5/8"x3 1/2", W/2-2H HEX NUTS, ASTM GR-B7
16 ea.
0.49
$8
6" ELBOW-ST WELD 90 DEG LR, LTWT GRADE B, SMLS
9 ea.
30.74
$277
2" FITTING -THREADED, O-RING, 1500 LB
4 ea.
77.45
$310
4" ELBOW -BUTT FUSION, IPS, 90 DEG., MD PE 2406
4 ea.
7.00
$28
2" ELBOW-ST WELD 90 DEG., LR, STD, GR. B, SMLS
2 ea.
3.19
$7
6"x6"x2" TEE-REDUC, WELD, STEEL, STD, GR.B, SMLS, .280"
1 ea.
104.28
$105
6" CAP -STEEL -WELD .219"
4 ea.
12.91
$52
4" CAP -BUTT FUSION, IPS, MD PE 2406
2 ea.
4.84
$10
4" TRANSITION -FITTING, ST-PL, WELD COATED WITH TRACER, 2406
1 ea.
19.21
$20
52"-84" VALVE -BOX, PL, SCREW TYPE
1 ea.
59.91
$60
#10 AWG WIRE -TRACER, SOLID COPPER, PER ASTM B-1
600 ft.
0.06
$36
5 LB ANODE -MAGNESIUM, PACKAGED, 10 FT. LEAD
2 ea.
17.85
$36
17 LB ANODE -MAGNESIUM, PACKAGED, 10 FT. LEAD, D3 HIGH POT
5 ea.
41.59
$208
2" REGULATOR -SERVICE WITH 2" RELIEF VALVE ( DWG 70.20-02)
1 ea.
1,549.49
$1,550
2" WRAP -PIPE, PROTECTO 320/50 FOR
1 roll
14.50
$15
PRIMER -PIPE, PROTECTO WRAP 1170
1 gal.
9.42
$10
4"x9' ROLL, TAPE WAX, UNDERGROUND NO. 1
51 roll
5.40
$276
PRIMER -WAX, TAPE #1, UNDERGROUND APPLICATION
2 gal.
20.37
$41
4"x9' TAPE -WAX, ABOVE GROUND NO. 2W
6 roll
7.20
$44
PRIMER -WAX, TAPE, FOR WHITE TAPE, ABOVE GROUND
1 gal.
26.72
$27
MISC. MATERIAL
2 400
TOTAL ESTIMATED MATERIAL COST
$14,397
INSTALLATION COST:
Stores Expense
$2,376
Contract Construction Labor
$102,640
Contract Design & Drafting Services
$5 224
Company Labor
$15,396
Indirect Labor, Payroll, Insurance, and Taxes
$6,313
Automotive Expense
$2,310
Right of Way New Purchase and Existing Damages
$5,000
TOTAL
$153,656
Administrative and General Expense
$24,017
Omissions and Contingencies
$26,651
ESTIMATED INSTALLATION COST
$189 927
ESTIMATED MATERIAL COST
$14,397
ESTIMATED ABANDONMENT COST
$5,109
TOTAL ESTIMATED RELOCATION COST
$209,433
FINANCIAL RESPONSIBILITY
Total within Private Right of Way m 1216 ft.
Total within Public Right of Way = 120 ft
City Share 1216 ft within additional required li/N
91.02% _
$190,626
1336 ft, within total required R/W
ONG Share 120 ft. within present Public R/W
8.98% m
$18,807
1336 ft. within total required R/W
Eastern Region Engineering (Randy Stalcup)
Prepared By:
Utility Design Services Inc. (Gerald Noll)
5/1 /2006
TO: HONORABLE MAYOR AND CITY COUNCIL,
CITY OF OWASSO
FROM: DANIEL DEARING, E.I.
CIVIL. ENGINEER
SUBJECT. CHANGE ORDER NO. 1, FINAL, PAYMENT AND ACCEPTANCE
FY 2004 CDBG SIDEWALK REHABILITATION PROJECT
SKATE PARIC IMPROVEMENTS
DATE: June 13, 2006
BACKGROUND:
As part of the Community Development Block Grant (CDBG) program, this project includes
construction of new sidewalks, construction of new handicap ramps, and striping/signage for safe
pedestrian travel to the Skate Park. Locations for improvements were identified on Main Street
from East 76t" Street North to the Skate Park (See Attachment A).
On February 7, 2006, the subject contract was awarded to Tri-Star Constriction, LLC in the
amount of $39,832. Interim inspections were made periodically during the contract period.
Final inspection of the site was completed on April 27, 2006. All deficiencies identified have
been corrected.
Previous interim payments to the contractor amounted to $21,749.76 excluding retainage. The
final payment request is in the amount of $20,482.24 — which includes quantity adjustments plus
return of all retained monies — submitted on May 1, 2006 prior to the completion of final
inspection punch list deficiencies.
CHANGE ORDER NO. 1 AND FINAL, PAYMENT:
The work was awarded as a unit price contract where the quantities presented in the Bid Form
were estimated based on expected conditions and used solely for the purpose of comparison of
bids. It was therefore anticipated that a quantity adjustment be made at final payment to reflect
actual quantities provided.
The following items arc adjustments of quantities based on unit prices bid for items included in
the contract:
Quantity
DESCRIPTION Unit Unit Cost Total
6" Stemwall LF $ 20.00 150 $ 3,000.00
6" Retaining Wall LF $ 20.00 (30) $ (600.00)
Total $ 2,400.00
FY 2004 CDBG Sidewalk Rehabilitation Project
Change Order No. 1, Final Payment and Acceptance
Page 2 of 2
Final quantity adjustment resulted in an increase to the contract in the amount of $2,400.
FUNDING SOURCE:
Funds for this project are available through a federal matching grant in the amount of $66,450
(46-515-54100-033). The City's contribution for the construction of the sidewalk improvements
is included in the FY 04-05 Street Capital Outlay budget (01-300-54220-033).
RECOMMENDATIONS:
Staff recommends the following:
Approval of Change Order No. l in the amount of $2,400.00 and authorization to increase
the contract amount to $42,232.00.
2. Acceptance of the FY 2004 CDBG ADA Sidewalk Rehabilitation contract work and final
payment in the amount of $20,482.24 to Tri-Star Construction, LLC.
ATTACHMENTS:
A. Location Map
B. Tri-Star Final Pay Request
Vt
Owasso. OK 74055 -LITATION PLAN
918.272.4959 1 REHAB]
II APPLICATION AND CERTIFICATE FOR PAYMENT II
FROM.: (Contractor) �
PROJECT: g o
CONTRACT FO
Page One of
1
Contract Date:,) '
Application Date:
Period To:
t.
Distribution To
CONTRACTOR'S APPLICATION FOR PAYMENT
Owner
Architect
Contractor
Engineer
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
Original Contract Sum
2. Net Change by Change Orders
3. Contract Sum to Date (Line I & 2)
4. Total Completed & Stored to Date
(Column G on Continuation Sheet)
'= �`.
._. .
4
5. Retainage: a. % of Completed Work
(Column D & E on Continuation Sheet) - FINAL
b. % of Stored Material
(Column F on Continuation Sheet)
Total Retainage (Line 5a & 5b)
6, Total Earned Less Retainage
(Line 4 less Line 5 Total)
7, Less Previous Certificates for Payment
0506
_ AGREEMENT
00300 - Page 7 of 14
8. CURRENT PAYMEN I' DUE
9. Balance to Finish, Plus Retainage
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
ADDITIONS DEDUCTIONS
Change Orders approved in previous
months by OWNER
TOTALS
Approved this month
Number
Date Approved
TOTALS
Net Change by Change Orders
r
A -
"The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORD covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
CONTRAC"T
By:
STATE; OF �LAIIOMA )
B� ) S S
COUNTY OF`jt;. r
Subscti 0,, R
�v p
(SE L � �
19oR
to before me this ' day of
My Co Tres9A �.. / �j
if!! 11111
Commission #: raLl% a C,
0506
Date: �3 f
}
i r77��
Notary ublic
t
00300 - Page 8 of 14
Pq
A
A
CONTINUATION SHEET Page v of U
Application and Certific.d?on for Payment, containing Contractor's signed Certification is
attached.
Application Number: Application Date
Period to:L i( ;
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
A B
C
D
E (contyl
ITEM DESCRIPTION
SCHEDULED
WORK COMPLETED
WORK COMPLETED
NO. OF WORK
VALUE
FROM PREVIOUS
THIS PERIOD
s
APPLICATION
t 01
VI
iv,
4-'
... "
J g
¢
A
n (cont) F G
H
I
R. E) MATERIALS TOTAL COMPLETED
AND STORED
[ RI STORED AND
BALANCE
(NOT IN D O TO DATE
(NO
(G/C)
TO FINISH
RF_TAINAGE
(D + E + 0
(C-G)
e
Al
of
£ —_
jZ
Ile 1 f k - � P
t = t
it
NOTE: At bottom of each column, run totals.
1205
00300 - Page 11 of 15
gf �
CONTINUATION SHEET Pa e of Z
g —
Application and Certificction for Payment, containing Contractor's signed Certification is
attached.
Application Number: — Application Date -`
B i ul� i
Period to.c,''`' t`i,'ts%
a✓
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
A B C D E (cont) L
ITEM DESCRIPTION SCHEDULED WORK COMPLETED
WORK COMPLETEDNO. OF WORK VALUE FROM PREVIOUS THIS PERIOD
_ APPLICATION
�.,ry x
��j3 d•'-Y'_��aj' d �r �cr JF.J,
�` i:;•p Rai u k l' 'fir t`.
'S Pf
(cont) I±
G
R E) MATERIALS
TOTAL COMPLETED
PRESENTLY STORED
AND STORED
(NOT IN D O
TO DATE
(D+E+I)
H
%
BALANCE
(G/C)
TO FINISH
(C-G)
�r
i ' try
NOTE: At bottom of each column, run totals.
I
RETAINAGE
s 1,
_ AGREEMENT
1205 00300 - Page 11 of 15
CONTINUATION PAGE Page 2 of 2
PROJECT: 0605 APPLICATION #: 2
FY 2004 CDBG ADA SIDEWALK DATE OF APPLICATION: 04/27/2006
Payment Application containing Contractor's signature is attached. REHABILITATION PROJECT PERIOD THRU: 04/27/2006
PROJECT #s:
A
B
C
D I
E
F
G
H
I
COMPLETED WORK
STORED
TOTAL
%
BALANCE
ITEM #
WORK DESCRIPTION
SCHEDULED
AMOUNT
AMOUNT
AMOUNT
MATERIALS
COMPLETED AND
COMP-
TO
RETAINAGE
(if Variable)
PREVIOUS
THIS PERIOD
(NOT IN D OR E)
STORED
(G / C)
COMPLETION
PERIODS
(D + E + F)
(C-G)
A#1
Construct 6" Thick Stem Wall
$600.00
$3,600.00
$0.00
$0-00
$3,600.00
600%
($3,000.00)
$360.00
($20/1f)
A#2
Construct 6" Thick Retaining Wall
$600.00
$0.00
$0.00
$0-00
$0.00
0%
$600.00
$0.00
for Sidewalk
1
Type "A" Wheelchair Ramp
$1,500.00
$0.00
$1,500.00
$0.00
$1,500-00
100%
$0.00
$150.00
2
New 4" Thick Sidewalk
$19,652.00
$13,756.40
$5,895.60
$0.00
$19,652.00
100%
$0.00
$1,965.20
3
New 6" Thick Sidewalk Across
$1,260.00
$1,260.00
$0.00
$0.00
$1,260.00
100%
$0.00
$126-00
Unpaved Drives
4
Unclassified Borrow
$1,960.00
$0.00
$1,960.00
$0.00
$1,960.00
100%
$0.00
$196.00
5
Replacement Sod
$960.00
$0.00
$960.00
$0-00
$960.00
100%
$0.00
$96.00
6
Adjust Water Valves to Sidewalk
$550.00
$550.00
$0.00
$0.00
$550.00
100%
$0.00
$55.00
Elevation
7
Construct 15° Culvert and
$5,000.00
$5,000.00
$0.00
$0-00
$5,000.00
100%
$0.00
$500.00
Headwalls in place under sidewalk
8
Striping and Signage
$7,750.00
$0.00
$7,750.00
$0.00
$7,750.00
100%
$0.00
$775.00
TOTALS
$39,832.00
$24,166.40
$18,065.60
$0.00
$42,232.00
106%
($2,400.00)
$4,223.20
CONTINUATION PAGE FOR PAYMENT APPLICATION
010AD161MUT11, I
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
)SS
COUNTY OF )
The undersigned (Architec-G, Contractor, Supplier, Engrn-oeer or Surp vise ffical), of lawful
age, being first duly sworn, on oath says that this (Invoice, i rr-or Cmtract) is true and correct.
Affiant further states that the (work, &&P4ces or m-aterials) as shown by this Invoice or Claim
have been (completed orplljf—in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
b
yg K ,
Contractor or Supplier
Subscribed and sworn to before me this day of
.r.
/ k "h`
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this -- — day of
Notary Public
Commission f
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
__ AGREEMENT
1205 00300 - Page 12 of 15
SECTION 00600
CfIANGE ORDER
PROJECT:,- i� ._ CHANGE ORDER NUMBER
CONTRACT DATE
DATE:
TO CONTRACTOR CONTRACT FOR:
y g.
4 I
4 � a
F r
1 ;
The Contract is changed as follows:
Not valid Until signed by the Owner and Contractor
The original Contract Sum was
Net change by previously authorized Change Orders
The Contract Sum prior to this Cbpx Order was
The Contract Sum will beQ(ncreasedy(�l�r d) (u hat d) by
this Change Order in the amount of
The new Contract Sum including this Change Order will be
The Contract Time will be (i r' 4) (&cf-sed) (unchanged) by
The date of Substantial Completion as of the date of this Change
Order therefore is
days.
NOTE: This sun rfary does not reflect changes in the Contract Sum Time which have been authorized by
Construction Change Directive.
CONTRACTOR<
ADDRESS -- -
k BY
DATE � �-�------
ADDRESS
M
DATE
CHANGE ORDER
1205
00600 - Page I of 1
TO: THE HONORABLE MAYOR r COUNCIL
CITY OF OWASSO
i ROD. ROONEY
MANAGERASSISTANT CITY
DATE: June 14, 2006
BACKGROUND
On October 14, 2003, the citizens of Owasso approved the extension of the third penny sales tax. The
Capital Improvements Committee recommended that Fire Stations Two and Three be acknowledged as a
Level I priority. The goal was for all Level 1 priorities to be constricted or underway during the first three
years of the extension.
In April of 2005, the City of Owasso entered into a contract with BKL, Inc. for the purposes of providing
engineering and architectural services for Station No. 3. BKL, Inc was also the firm selected by the City of
Owasso to remodel the fonner City Hall into what is now known as Station No.2, which was completed in
the summer of 2005. The original contract amount was for $79,800 to cover architectural, civil, structural,
mechanical, electrical, interior design, and cost estimating. An additional estimate of $10,000 was
included to cover the survey and geo-teehnical costs. Therefore, the anticipated total cost of the contract
was $89,800.
Upon a change of leadership in the department, as well as the desire for the Police Department to develop
"sub -stations" to address future growth needs in their operations, it became apparent that the contract for
architectural and engineering services would need to be amended in order to incorporate those changes. In
addition to these items, staff also felt it necessary to explore the opportunities of geothermal heating and
cooling of the facility, as well as the potential of polysteel construction.
On May 17, 2006, staff conducted a rnceting with Mr. Kim Reeve to review the contract amendment, as
well as ensure that concerns were addressed regarding alternative methods of construction, heating and
cooling, and future expansion. Additionally, staff felt it was important for the $10,000 for the surveying
and geo-technical costs to be included in the bottom line of the contract total, not as a separate "add on" as
was presented in the original contract.
The contract amendment submitted by BKL, Inc has increased $53,200; $10,000 of which is the survey
and geotcchnical costs included as an "add on" in the original contract. Staff has reviewed the proposed
contract amendment, and due to the increase in the size and scope of the eventual stricture, is comfortable
with the amcndment.
FUNDING:
Funding for the Fire Station No. 3 Project was established at $1,200,000. To date, $196,617 has been
spent on the acquisition of the land and associated expenses. Additionally, of the original $79,800
architect and engineering budget, $15,960 has been spent for conceptual design and drawings.
RECOMMENDATION:
Staff recommends Council approval of the amendment to the contract for architectural and engineering
services for Fire Station No. 3 for the amount of $133,000.
ATTACHMENTS:
1. Amendment No. 1
11 ram_ rrG1
CONTRACTI s'AMENDMENT TO CONTRACT
CITY OF OWASSO
O. FIRE STATION NO.
BETWEEN BKL, INC. AND THE CITY OF O
1. Architecture/Engineering Firm:
a. Name: BKL Inc.
b. Telephone No.: (918) 835-9588
c. Address: 6311 E. Tecumseh. Tulsa. OK 74115
20 Project Title and Location: Owasso Fire Station, No. 3, Owasso, Oklahoma
3. Contract Amendment for: Additional Professional Services for increased size and scope of
original Contract. All other provisions of the original Contract apply.
FETT f MVJ F 9 1 r ,
Delete: "....Seventy -Nine Thousand Eight Hundred Dollars ($79,800.00)."
Add: "....One Hundred Thirty Three Thousand Dollars ($133,000.00)."
Delete fee for Survey and Geotechnical Report. Survey and Geotechnical Report will be
included in revised fee in Article 11.2.1.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by
their duly authorized officers or representatives on the dates set forth below.
Approved By
City Of Owasso, Oklahoma BKL, Inc.,
By: By:
Title: Title; Presrd2trt
Date: Date:
a
State of Oklahoma )
®�b4B�96611$�P!®6®®a_ ) ss.
Ak-
e �1� - Public, on this 7 day of ! 2006, personally appeared
known to me to be the PresiUnt of BILL, Inc. and the identical person who Mein kndoregoing instrument, and acknowledged to me that he executed the same as his free and r the uses and purposes therein set forth.
, `®-M es:
Notary Public
TO: • i •" AND CITY COUNCIL
CITY OF OWASSO
I. OSHERRY BISHOP
FINANCE 1 • .,
SUBJECT: SUPPLEMENTAL APPROPRIATIONS
FISCAL YEAR 1;,
DATE: June 16, 2006
The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance
with the Budget Act, all funds of the City with revenues and expenditures are required to have
annual budgets. Expenditures may not legally exceed the appropriation or budget within a
department or a fund.
The City Manager has the authority to transfer appropriations between line items within a
department or to transfer appropriations between departments within the same fund. A supplement
or increase in total appropriations in a fund requires City Council approval.
The trust authorities (OPWA and OPGA) are required to prepare an annual budget and submit a
copy to the City as beneficiary of the trust. However, there are no further requirements such as a
legal restriction on spending. Staff is not requesting year-end appropriations for the OPWA or for
the OPGA.
Staff is requesting a supplemental appropriation for the Ambulance Fund for City Council
consideration.
AMBULANCE SERVICE FUND. Actual revenue in the Ambulance Service Fund currently
exceeds budget by more than $72,000 and is projected to exceed budget by $115,000. Most of the
increase in revenue is due to the increase in billings for ambulance service. That increased level
of service runs has also caused an increase in expenses.
Revenues of the ambulance service are required by city ordinance to be divided among the
Ambulance Service Fund, the Ambulance Capital Fund and the Fire Capital Fund. Most revenues
are receipted directly into the Ambulance Service Fund, and then the designated percentage of
revenues is transferred to the Ambulance Capital Fund and the Fire Capital Fund. This transfer of
funds is an expenditure under budgetary statutes and is subject to the limits of the approved
budget. Revenues in the Ambulance Service Fund are projected to exceed budget by $115,000.
The resulting transfers from the Ambulance Service Fund to the Ambulance Capital Fund and the
Fire Capital Fund are projected to exceed the appropriations by $20,000. Other operating
expenses in the Ambulance Fund are projected to exceed budget by up to $60,000.
Staff will request a budget amendment for the Ambulance Service Fund increasing estimated
revenues by $115,000 and increasing the appropriation for expenditures (including transfers out)
by $80,000.
I�D[K�T�� Il���►17�1 Y [�)►A
Staff recommends City Council approval of a budget amendment increasing estimated revenue by
$115,000 and increasing the appropriation for expenditures by $80,000 in the Ambulance Service
Fund.
h�flL[�77s►►\�1111�I
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM:
BISHOP
FINANCE DIRECTOR
SUBJECT: RESOLUTION NO. 2006-16
FISCAL YEAR 2I06- 00 BUDGE I
DATE: June 16, 2006
_C • ,� °: �111►11
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review. On
May 23, 2006 legal notice of a public hearing was published in the Owasso Reporter, and such
hearing was conducted on June 7, 2006. The public hearing provided opportunity for citizen
comment and questions relating to the proposed budget. In addition, copies of the proposed budget
have been available for public review.
State statutes require adoption of an annual budget by the City Council through a resolution.
Resolution No. 2006-16 with "Attachment A" (budget summary) provides for the adoption of a Fiscal
year budget for the General Fund and other funds of the city with total resources (fund balance,
revenues and transfers in) of $25,050,837 and total appropriations by department of $23,586,005.
The Municipal Budget Act authorizes an alternate method of budgeting for grants and capital projects
that extend beyond a single fiscal year. The existing budgets may be reappropriated to the same
project in the succeeding fiscal year without specifying the exact dollar amount. For example, this
allows the budget for the fire station #3 to roll forward into the new fiscal year when the amount of
the unexpended budget will be unknown until after the end -of -year invoices are received. If approved
by Council, wording in Resolution No. 2006-16 will reappropriate funds for all incomplete projects in
the Capital Improvements Fund, the Park Development Fund and the Capital Projects Grant Fund.
I,R c (I) I VV100.
The staff recommends City Council approval of Resolution No. 2006-16 adopting a fiscal year 2006-
2007 budget for the General Fund and all other funds of the City.
Resolution No. 2006-16
CITY OF OWASSO, OK.AHOMA
RESOLUTION NO. 2006-16
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL
OPERATING BUDGET FOR THE GENERAL FUND AND OTHER
FUNDS AS ESTABLISHED BY THE OWASSO CITY COUNCIL;
ESTABLISHING LEVELS OF EXPENDITURES BY DEPARTMENT AS
PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS: It is the intent of the Owasso City Council to adopt an operating budget for
fiscal year 2006-2007; and
WHEREAS: The adoption of such budget is vital to the continuation of services to the
citizens of Owasso; and
WHEREAS: Public access to the adopted budget is desired; and
WHEREAS: Certain publication and filing requirements are mandated by State
Statutes.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA:
THAT: Total resources available in the amount of $42,436,750 and total
fund/departmental appropriations in the amount of $38,042,735 as shown
on "Attachinent A" shall be appropriated for each fund; and
THAT: The encumbrances and unexpended appropriation balances for the Capital
Improvements Fund, the Park Development Fund and the Capital Projects
Grant Fund for Fiscal Year 2005-2006 be and the same are hereby
reappropriated to the same funds, accounts and for the same purposes for
Fiscal Year 2006-2007 unless the project or purpose is designated or
declared closed or completed; and
THAT: The effective date of this Resolution shall be July 1, 2006.
APPROVED AND ADOPTED this 20"' day of June, 2006 by the City Council of the
City of Owasso, Oklahoma.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Attachment A
City of Owasso - Budget Summary
Fiscal Year 2006-2007
Appropriation by Fund & Department
General Fund--
Municipal Court
152,824
Managerial
612,425
Finance
508,905
Human Resources
294,465
General Government
418,700
Community Development
468,750
Engineering
423,910
Information Technology
942,127
Support Services
431,880
Cemetery
4,965
Police Services
3,864,780
Police Communications
397,400
Animal Control
138,985
Fire Services
2,727,780
Emergency Preparedness
124,427
Streets
792,880
Stormwater
393,310
Parks
600,560
Community Center
176,685
Historical Museum
82,166
Economic Development
167,301
Interfund Transfers Out
16,001,375
Ambulance Service Fund--
Ambulance Operations
705,050
Interfund Transfers Out
123,375
E-911 Fund--
Police Communications
188,960
Cemetery Care Fund--
Cemetery
4,000
Emergency Siren Fund--
Emergency Preparedness
15,000
Juvenile Court Fund--
Juvenile Court
25,000
Hotel/Motel Tax Fund--
General Government
125,000
Stormwater Management Fund--
Stormwater
313,500
Animal Sterilization Fund--
Animal Control
5,000
Capital Improvements Fund--
Fire Services
900,000
Streets
1,300,000
Parks
500,000
Ambulance Capital Fund--
Ambulance Operations
291,800
Fire Capital Fund--
Fire Services
425,000
Park Development Fund-
Parks
147,000
Capital Projects Grants Fund--
Parks
66,450
City Garage Fund--
Vehicle Maintenance
324,000
Workers' Comp Self -Ins Fund--
General Government
385,000
Self -Insurance Fund--
General Government
220,000
Healthcare Self Ins Fund--
General Government
2,252,000
Total Appropriation
38,042,735
ILL 1�L l 1 ►=II
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF O0
FROM: O . 1
CITY ATTORNEY
1' • - '1 _ : 1 I �r
On April 25, 2006, litigation was instituted in the United States District Court for the Northern
District of Oklahoma against the City of Owasso by Rural Water District No. 3 of Washington
County Oklahoma alleging that the City has, or intends to, sell water within the Rural Water
District's service area. The City is represented by James C. Milton of Doerner, Saunders, Daniel
& Anderson, L.L.P. in this matter. Mr. Milton is present to discuss the defenses and counter-
claims to be asserted by the City in this action.
The Open Meeting Act, specifically 25 O.S. §307(B)(4), provides that discussions between a
public body and its attorney concerning a pending action may be held in executive session if
public disclosure of the matters to be discussed will seriously impair the public body's ability to
prosecute or defend the litigation. The staff believes the matters to be considered fall within the
purview of §307(B)(4) and recommends that discussion of these issues with Mr. Milton be
conducted in executive session.