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HomeMy WebLinkAbout2009.12.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: December 15, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, December 11, 2009. (_)W1j6,Uj4 J iann M. Stevens, eputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the December 1, 2009 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-13 C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Attachment # 3-C O:\MANAGERIAL`. Agendas OPGACOW 1215.doc Owasso Public Golf Authority December 15, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) S. Adjournment. () >I:\NAGERIAUAgendas\OPGA\2009U215-doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 1, 2009 The Owasso Public Golf Authority met in regular session on Tuesday, December 1, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, November 27, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:41 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman None Doug Bonebrake, Vice Chair Bryan Stovall, Trustee Jon Sinex, Trustee Wayne Guevara, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the November 17, 2009 Regular Meeting. B. Approval of Claims. Mr. Sinex moved, seconded by Mr. Bonebreak, to approve the OPGA Consent Agenda with claims totaling $7,327.04. The payroll payment report for pay period ending 11/21/09 was included for review. YEA: Bonebrake, Cataudella, Stovall, Sinex, Guevara NAY: None Motion carried 5-0. Owasso Public Golf Authority December 1, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER Mr. Ray provided a briefing and status update related to various changes designed to reduce costs associated with operation of the golf course. ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Stovall, Sinex, Guevara NAY: None Motion carried 5-0 and the meeting was adjourned at 7:52 p.m. Juliann Stevens, Deputy City Clerk Stephen Cataudella, Chairman 2 Claims List 12/15/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA BGR DAILY ACCT. REIMB PETTY CASH 1,155.60 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 183.22 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 149.94 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 139.18 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 80.02 BEN E. KEITH CO. FOOD 575.45 JPMORGAN CHASE BANK IMPERIAL -MERCHANDISE 32.48 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 79.73 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 366.88 JPMORGAN CHASE BANK DAPHNE'S-MERCHANDISE 593.21 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 268.28 TOTAL OPGA 3,623.99 COURSE MAINT JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 61.50 JPMORGAN CHASE BANK ADVANCE AUTO -FLASHLIGHT 2.95 JPMORGAN CHASE BANK OREILLY-2 CYCLE OIL 29.80 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 77.27 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 25.35 AT&T CONSOLIDATED PHONE BILL 42.45 JPMORGAN CHASE BANK LOWES-SALES TAX CREDIT -2.38 JPMORGAN CHASE BANK P&K EQUIP -FILLER CAP 6.35 JPMORGAN CHASE BANK YALE-TOWEL SERVICE 48.00 JPMORGAN CHASE BANK YALE-UNIFORM SERVICE 21.00 JPMORGAN CHASE BANK HOME DEPOT -RENTAL 114.40 JPMORGAN CHASE BANK GRAINGER-SPRAY PAINT 22.93 JPMORGAN CHASE BANK R&R PRODUCTS -PARTS 23.59 JPMORGAN CHASE BANK MURRAY ELEC-TUNNEL PUMP 183.75 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 74.70 JPMORGAN CHASE BANK LOWES-SUPPLIES 2226 JPMORGAN CHASE BANK WATER PROD -PVC COUPLING 11.10 JPMORGAN CHASE BANK WATER PROD -VALVE BOX 99.58 JPMORGAN CHASE BANK TATE BOYS -TIRES 169.90 JPMORGAN CHASE BANK ANCHOR STONE-3" ROCK 379.96 JPMORGAN CHASE BANK LOWES-COLD PATCH 30.34 JPMORGAN CHASE BANK TULSA BRAKE -CLUTCH 455.50 TOTAL COURSE MAINT 1,900.30 FOOD & BEV JPMORGAN CHASE BANK SADDORIS-LINENS 73.46 TOTAL FOOD & BEV 73.46 GOLF ADMIN JPMORGAN CHASE BANK WASTE MGMT-REFUSE SERVICE 253.26 JPMORGAN CHASE BANK TUCKER -SUPPLIES 419.75 AT&T CONSOLIDATED PHONE BILL 198.69 JPMORGAN CHASE BANK COX -CABLE 59.16 Page 1 Claims List 12/15/09 Budget Unit Title Vendor Name Payable Description Payment Amount GOLF ADMIN... JPMORGAN CHASE BANK JPMORGAN CHASE BANK GOLFSWITCH-TEE TIMES COLIRSETRENDS-WEB HOSTING 150.00 355.00 TOTAL GOLF ADMIN 1,435.86 FUND GRAND TOTAL 7,033.61 OPGA GRAND TOTAL $7,033.61 Page 2 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 12/05/2009 Payroll Expenses 1,882.35 833.94 6,398.21 1,690.31 3,184.22 Total Expenses 2,901.75 950.14 9,916.51 2,287.35 4,510.79 FUND TOTAL 13,989.03 20,566.54 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of November 2009 and 2008 November 30, 2009 1 November 30, 2008 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees 32,468 263,530 667,000 39.51 % 24,977 240,536 914,000 26.32% Merchandise sales 6,936 65,772 185,000 35.55% 8,005 77,757 210,000 37.03% COS -- merchandise (5,301) (49,019) (140,000) 35.01% (6,368) (60,160) (150,000) 40.11% Food & beverage 5,995 66,982 205,000 32.67% 7,404 77,547 250,000 31.02% COS -- food & beverage (3,573) (37,715) (76,000) 49.62% (2,937) (30,317) (68,000) 44.58% Interest & other 2,796 15,914 33,000 48.22% 2 12,928 33,697 38.37% Transfer from General Fund - - - - - - - 0.00% TOTAL OPERATING REVENUES 874,000 37.24% 31,084 318,291 1,189,697 26.75% 325,465 39,322 OPERATING EXPENSES: Personal services 51,313 300,050 619,305 48.45% 51,748 327,671 804,064 40.75% Materials & supplies 2,831 55,662 90,060 61.81% 4,040 59,535 100,558 59.20% Other services 7,681 65,142 132,300 49.24% 10,302 62,553 168,065 37.22% Capital outlay - 4,000 4,000 100.00% 59 61,334 62,100 98.77% Debt service 2,338 11,690 28,335 41.26% 4,638 22,694 54,910 41.33% TOTAL OPERATING EXPENSES 64,162 436,544 874,000 49.95% 70,787 533,787 1,189,697 44.87% NET INCOME (LOSS) - (39,704) (215,497) - (111,079) (24,840)