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Home My WebLink About2006.06.20_OPGA Agendaall Iffireliffam TYPE OF MEETING: Regular DATE: June 20, 2006 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, June 16, 2006. Timothy Roon6, ssisiN4nt City 1�` o nager AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of June 6, 2006 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B C. Acknowledgement of receiving the monthly FY 2005-2006 budget status report. Attachment # 4-C C DOaunenLs 11d Settings um_ IOone, Local Settings Tempotaiy Internet Piles01 K15 0610 doc June 20, 2006 Page 2 5. Consideration and appropriate action relating to a request for Turstee adoption of Resolution No. 2006-01, a resolution approving the FY 2006-2007 operating budget. Ms. Bishop Attachment # 15 Staff will recommend Trustee adoption of Resolution No. 2006-01. 6. Report from OPGA Manager. 7. Report from OPGA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjoinuirient. ( Documents and Set tingslfm_roone) Local Set tings'.Temp, w I nternet Fi Ies'.OL K 15061_0( 2) doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 6, 2006 The Owasso Public Golf Authority met in regular session on Tuesday, June 6, 2006 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, June 2, 2006. ITEM 1. CALL TO ORDER The meeting was called to order at 7:31 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meting. ITEM 3. ROLL CALL PRESENT Brent Colgan, Trustee D.J. Gall, Trustee Wayne Guevara, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Vice Chair ITEM 4. CONSIDERATION AND APPROPRIATE RE, APPROVAL CONSENTAGENDA A. Approval of Minutes of the May 16, 2006 Regular Meeting. B. Approval of Claims. Ms. Kimball moved, seconded by Mr. Guevara, to approve the OPGA Consent Agenda with claims totaling $69,393.14 and payroll claims for two pay periods totaling $46,731.70, YEA: Colgan, Gall, Guevara, Kimball NAY: None Motion carried 4-0. Otivasso Public Golf Authority J..ne 6, 2006 ITEM 5. REPORT FROM OPGA MANAGER None ITEM 6. REPORT FROM OPGA ATTORNEY None ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Gall moved, seconded by Mr. Guevara, to adjourn. YEA: Colgan, Gall, Guevara, Kimball NAY: None Motion carried 4-0 and the meeting was adjourned. at 7:32 pm. Pat Fry, Minute Clerk Brent Colgan, Nice Chairman P) *PGA CLAIMS TO BE P4,141 fjj f TITLEIST PING OAKLEY SALES CORP PING TAYLORMADE ADIDAS GOLF COMPANY NIKE USA FOOTJOY NIKE USA BRIDGESTONE GOLF BRIDGESTONE GOLF GREG NORMAN COLLECTION ARROW MAGNOLIA INTERNATIONAL JUSTICE GOLF CAR CO LESCO CREDIT SERVICES LOWES HOME IMPROVEMENT ATWOODS EWING IRRIGATION PRODUCTS BROWN FARMS SOD AEP/PSO BAILEY EQUIPMENT O'REILLY AUTOMOTIVE_ JUSTICE GOLF CAR CO EQUIPMENT ONE RENTAL & SALES SOUTHWESTERN BELL NIKE USA KC GOLF MANAGEMENT AEP/PSO OKLAHOMA NATURAL GAS WASTE MANAGEMENT QUARRY LANDFILL OWASSO PUBLIC WORKS AUTHORITY ORKIN EXTERMINATING CO MURPHY SANITARY SUPPLY CDW GOVERNMENT COURSE TRENDS SOUTHWESTERN BELL kIPTION ill* 11 MERCHANDISE 4,476.16 MERCHANDISE 371.23 MERCHANDISE 54.69 MERCHANDISE 569.15 MERCHANDISE 126.31 MERCHANDISE 2,124.96 MERCHANDISE 262.93 MERCHANDISE 64.23 CLUBS 332.40 GOLF BALLS 123.60 SHIRTS 588.99 GOLF SHOP MERCHANDISE DEPT TOTAL 9,094.65 SUPPLIES 125.65 CART REPAIRS 116.96 CART OPERATIONS DEPT TOTAL 242.61 MAINT SUPPLIES 255.00 MAINT SUPPLIES 71.97 MAINT SUPPLIES 47.78 FERTILIZER 1,343.00 SOD 260.00 05/06 USE 842.21 EQUIPMENT REPAIR 23.70 REPAIR PARTS 30.05 BATTERIES 1,439.10 EQUIPMENT RENTAL 55.00 PHONE USE 19.18 COURSE MAINTENANCE DEPT TOTAL 4,386.99 MERCHANDISE 32.72 MANAGEMENT SERVICES 3,333.33 05/06 USE 37.08 06/06 USE 177.46 COMMERCIAL REFUSE 185.46 WATER USAGE -CLUB HOUSE 92.16 PEST CONTROL 47.50 JANITORIAL SUPPLIES 177.10 STAR CUTTER 45.35 WEB HOSTING 345.00 PHONE USE 115.08 ADMINISTRATION DEPT" TOTAL 4,588.24 OPCA FUND TOTAL 18,312.49 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2005-2006 Statement of Revenues & Expenses As of May 31, 2006 Month Year Percent To -Date To -Date Budget of Budget i' y Golf shop fees 71,245 662,731 843,950 78.53% Merchandise sales 23,426 142,740 160,000 89.21 % COS -- merchandise (18,540) (112,968) (123,200) 91.69% Food & beverage 21,150 175,800 275,000 63.93% COS -- food & beverage (6,593) (57,152) (90,750) 62.98% Interest & other 328 7,232 48,000 15.07% Transfer from General Fund 33,333 366,667 400,000 91.67% TOTAL OPERATING REVENUES 124,349 1,185,049 1,513,0 0 -78.32% OPERATING EXPENSES: Personal services 36,726 504,382 670,270 75.25% Materials & supplies 13,636 71,848 87,500 82.11 % Other services 12,404 153,476 166,530 92.16% Capital outlay 1,258 68,852 76,000 90.59% Debt service 42,683 473,318 527,700 89.69% TOTAL OPERATING EXPENSES 106,706 1,271,875 1,528,000 83.24% NET INCOME (LOSS) 17,643 (86,826) (15,000) O: THE HONORABLE CH♦D TRUSTEES OWASSO PUBLIC GOLFAUTHORITY FROM: SHERRY BISHOP FINANCE DIRECTOR C-RESOLUTION O. ... 1 0 FISCAL • 2006-2007 DGf DATE: June 16, 2006 Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review. On May 23, 2006, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 6, 2006. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. In addition, copies of the proposed budget have been available for public review. State statutes require adoption of an annual budget. OPGA Resolution No. 2006-01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority with total resources (revenues and transfers in) of $1,505,985 and total appropriations by department of $1,505,985. VMS I �; The staff recommends 'Trustee approval of Resolution No. 2006-01 adopting a fiscal year 2006- 2007 budget for the OPGA. ATTACHMENT. ENT. Resolution No. 2006-01 OWASSO PUBLIC GOLF AUTHORITY OPGA RESOLUTION NO. 2006-0I A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL OPERATING BUDGET FOR THE OWASSO PUBLIC GOLF AUTHORITY; ESTABLISHING LEVELS OF EXPENDITURES BY DEPARTMENT AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE, WHEREAS: It is the intent of the Owasso Public Golf Authority to adopt an operating budget for fiscal year 2006-2007; and WHEREAS: The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHEREAS: Public access to the adopted budget is desired; and WHEREAS: Certain publication and filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY: THAT: Total resources available in the amount of $1,505,985 and total fund/departmental appropriations in the amount of $1,505,985 are hereby established as follows: Golf Shop $97,536 Golf Cart Operation $52,557 Golf Course Maintenance $446,528 Food and Beverage $97,814 General & Administrative $273,023 Debt Service $538,527 THAT: The effective date of this Resolution shall be July 1, 2006. APPROVED AND ADOPTED this 20"' day of June, 2006 by the Trustees of the Owasso Public Golf Authority, Stephen Cataudella, Chairperson ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, City Attorney