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Home My WebLink About2006.06.20_OPWA Agenda PUBLIC NOTICE OF THE MEETING OF THE OW ASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: DATE: TIME: PLACE: Regular June 20, 2006 6:30 p.m. Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted'!tQty Hall at 5:00 p.m. on Friday, June 16,2006. ' ) ,~+< ,'\ Ii '\'Vd2.Ji,,/,\ Timothy Rool)e " Assi~tant City ~a:hager i", 7 ,/1 \ J / .,--~ ) J AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Tmstees to be routine and will be enacted by one motion. Any Trustee may, however, relllove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval ofthe Minutes of the June 6,2006 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4- B C. Acknowledgement of receiving the monthly FY 2005-2006 budget status report. Attachment # 4-C c- Documents ;md Sctllllgslllll_rooncyLocal SettingslempOrdl) Internet rlic"- OLK1S0620.doc Owasso Public Works Authority June 20, 2006 Page 2 5. Consideration and appropriate action relating to a request for Tmstee adoption of Resolution No. 2006-04, a resolution approving the FY 2006-2007 operating budget. Ms. Bishop Attachment #5 Staff will recommend Trustee adoption of Resolution No. 2006-04. 6. Report from OPW A Manager. 7. Report from OPW A Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. C .l)ocul1lenls and Setlings""til11__rooncy'l~oc81 Settings Temporary Internet FilesOLKlS-0620.doc OW ASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 6, 2006 The Owasso Public Works Authority met in regular session on Tuesday, June 6, 2006 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, June 2,2006. ITEM 1. CALL TO ORDER The meeting was called to order at 7:30 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT Brent Colgan, Vice Chair D.J. Gall, Trustee Wayne Guevara, Trustee Susan Kimball, Trustee ABSENT Steve Cataudella, Chair A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROV AL OF THE CONSENT AGENDA A. Approval of Minutes of the May 16,2006 Regular Meeting. B. Approval of Claims. Ms. Kimball moved, seconded by Mr. Guevara, to approve the OPW A Consent Agenda with claims totaling $766,610.41 and payroll claims for two pay periods totaling $124,588.86. YEA: Colgan, Gall, Guevara, Kimball NAY: None Motion carried 4-0. Owasso Public Works Authority June 6, 2006 ITEM 5. REPORT FROM OPW A MANAGER None ITEM 6. REPORT FROM OPW A ATTORNEY None ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Gall moved, seconded by Mr. Guevara, to adjourn. YEA: Colgan, Gall, Guevara, Kimball NAY: None Motion carried 4-0 and the meeting was adjourned at 7:31 p.m. Brent Colgan, Vice Chairman Pat Fry, Minute Clerk 2 OPWA CLAIMS TO BE PAID 06/20/06 VENDOR DESCRIPTION AMOUNT WAL-MART COMMUNITY CLEANING SUPPLIES 34.92 OFFICE DEPOT OFFICE SUPPLIES 126.20 SAMS CLUB OPERATING SUPPLIES 120.96 AEP/PSO 05/06 USE 637.94 OKLAHOMA NATURAL GAS 06/06 USE 27.62 TRUGREEN LANDCARE LANDSCAPE MAINTENANCE 130.00 TERMINIX PEST CONTROL 44.00 IKON OFFICE SOLUTIONS COPIER MAINT 169.45 HOME DEPOT WATER HEATER 164.00 SOUTHWESTERN BELL PHONE USE 275.40 WAL-MART COMMUNITY TRAINING 35.21 THE FADLER COMPANY TRAINING CLASS 46.31 AMERICAN PUBLIC WORKS ASSOC CONFERENCE-STAGG 149.00 GRAINGER HEATERS 1,039.50 ADMINISTRATION DEPT TOTAL 3,000.51 TOMMY G ARRINGTON METER READINGS 126.45 KATHLEEN A BALSIGER METER READINGS 173.25 TYRONE EUGENE DINKINS METER READINGS 359.55 OSCAR L. MCLAURIN METER READINGS 97.20 MARK MEYER METER READINGS 538.65 DAVID R. OLlNGHOUSE METER READINGS 483.00 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES 2,961.61 UTILITY BILLING DEPT TOTAL 4,739.71 LOWES HOME IMPROVEMEI'JT CLEANING SUPPLIES 6.71 GEORGE & GEORGE SAFETY & GLOVE GA TORADE 10.83 UNIFIRST HOLDINGS LP UNIFORM RENTAL/CLEANING 49.06 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROT CLOTHING 30.34 WATER PRODUCTS REPAIR/MAINT SUPPLIES 702.90 LOWES HOME IMPROVEMENT GRASS SEED 58.82 BROWN FARMS SOD SOD 55.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 1,594.52 FUELMAN FUEL-MAY 872.51 CITY OF TULSA PURCHASED WATER 187,434.98 AEP/PSO 05/06 USE 658.66 T.G EXCAVATING WATERLINE REPAIR 3,047.50 UTILITY SERVICE CO MAINT-WATER TOWER 600.00 AMERICAN PUBLIC WORKS ASSOC CONFERENCE-STEVENS 189.00 WATER DEPT TOTAL =~ 195,310.83 TRIAD PRINTING JUNE TEST BOOKLET 32.42 ATWOODS CLEANING SUPPLIES 7.38 ENVIRONMENTAL RESOURCE ASSOC EPA STUDY 417.45 GEORGE & GEORGE SAFETY AND GLOVE GATORADE 10.83 ACCURATE ENVIRONMENTAL MAINT SUPPLIES 92.70 BRENNT AG-SOUTHWEST CHEMICALS 813.96 UNIFIRST HOLDINGS UNIFORM RENTAL/CLEANING 70.13 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS/PROT CLOTHING 30.34 HOME DEPOT MINI FRIDGE-STORE SAMPLES 69.99 VENDOR DESCRIPTION AMOUNT MCLAUGHLIN, KELLY KANE TREASURER PETTY CASH RIGHT-OF-WAY PURCHASE MAILING FEES CAPITAL PROJECT WATER SYSTEM IMP 14,500.00 140.00 14,640.00 HOME DEPOT USA, INC HOME DEPOT USA, INC DEBT SERVICE MONTHLY PAYMENT DEBT SERVICE MONTHLY PAYMENT 8,453.23 6,188.85 14,642.08 OPWA GRAND TOTAL 289,830.55 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2005-2006 Statement of Revenues & Expenses As of May 31,2006 MONTH YEAR PERCENT TO-DATE TO-DATE BUDGET OF BUDGET OPERATING REVENUES: Water 266,483 3,052,612 2,660,000 114.76% Wastewater 130,743 1,074,587 1,090,000 98.59% Refuse & recycle 90,304 893,200 983,000 90.86% Other fees 73,213 509,150 470,000 108.33% Interest & other 1 ,452 27,582 19,500 141.45% TOTAL OPERATING REVENUES 562,195 5,557,131 5,222,500 106.41 % OPERATING EXPENSES: Personal services 124,589 1,518,131 1,725,520 87.98% Materials & supplies 197,184 2,272,859 2,355,743 96.48% Other services 59,166 668,225 723,065 92.42% Capital outlay 48 348,450 752,147 46.33% Debt service TOTAL OPERATING EXPENSES 380,987 4,807,665 5,556,475 86.52% REVENUES OVER EXPENSES 181,208 749,466 (333,975) TRANSFERS OUT (25,000) (275,000) (300,000) 91.67% NET INCOME (LOSS) 156,208 474,466 (633,975) WORKING CAPITAL - Beginning Balance 1,050,305 1,000,000 WORKING CAPITAL - Ending Balance 1,524,771 366,025 MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OW ASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: RESOLUTION NO. 2006-04 FISCAL YEAR 2006-2007 BUDGET DATE: June 16, 2006 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPW A Fund, OPGA Fund and other funds has been developed and transmitted for your review. On May 23, 2006, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 6, 2006. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. In addition, copies of the proposed budget have been available for public review. State statutes require adoption of an annual budget by resolution. OPW A Resolution No. 2006- 04 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority with total resources (fund balance, revenues and transfers in) of $25,050,837 and total appropriations by depmiment of $23,586,005. RECOMMENDATION: The staff recommends Trustee approval of Resolution No. 2006-04 adopting a fiscal year 2006- 2007 budget for the OPW A. ATTACHMENT: -~ Resolution No. 2006-04 OW ASSO PUBLIC WORKS AUTHORITY OPW A RESOLUTION NO. 2006-04 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL OPERATING BUDGET FOR THE OWASSO PUBLIC WORKS AUTHORITY; ESTABLISHING LEVELS OF EXPENDITURES BY DEPARTMENT AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS: It is the intent of the Owasso Public Works Authority to adopt an operating budget for fiscal year 2006-2007; and WHEREAS: The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHEREAS; Public access to the adopted budget is desired; and WHEREAS; Celiain publication and filing requirements are mandated by State Statutes, NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OW ASSO PUBLIC WORKS AUTHORITY; THAT; Total resources available in the amount of $25,050,837 and total fund/depatimental appropriations in the amount of$23,586,005 are hereby established as follows: Administration Utility Billing Water Wastewater Treatment Plant Wastewater Collections Refuse Recycle Debt Service Interfund Transfers Out $470,290 $260,860 $2,951,100 $706,570 $486,300 $818,390 $175,490 $6,442,005 $11,275,000 THAT; The effective date ofthis Resolution shall be July I, 2006, APPROVED AND ADOPTED this 20th clay of June, 2006 by the Trustees of the Owasso Public Works Authority, Stephen Cataudella, Chairperson ATTEST: Sheny Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, City Attorney