The URL can be used to link to this page

Home My WebLink About2010.02.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE RZ~CF! OWASSO CITY COUNCIL FFg . OFD cif TYPE OF MEETING: Regular DATE: February 16, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the ity Clerk and posted at City Hall at 6:00 p.m. on Friday, January 12, 2010. A 1) Varin M. Stevens, Deputy /City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Invocation Reverend Charlie Curran, First Christian Church 3. Flag Salute 4. Roll Call 5. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of Minutes for the February 2, 2010 Regular Meeting and the February 9, 2010 Special Meeting. Attachment # 5-A B. Approval of Claims. Attachment # 5-B C. Acknowledgement of receiving the monthly FY 2009-10 budget status report. Attachment # 5-C D. Acceptance of the First Christian Church, Phase 1 Addition water infrastructure improvements to include 2,140 linear feet of eight (8) inch PVC potable water line. Attachment # 5-D 0 MANAGE'.RIAL'Agendus (oamcilA2010A021610 posimg doc Owasso City Council February 16, 2010 Page 2 6. Consideration and appropriate action relating to items removed from the Consent Agenda. 7. Consideration and appropriate action relating to a request for City Council approval of the Rayola Park Improvement Project. Mr. Albert Attachment # 7 Staff recommends City Council approval of the Rayola Park Improvement Project. 8. Consideration and appropriate action relating to a request for City Council approval of Resolution No. 2010-01, accepting beneficial interest in the First Amendment to the Declaration of Trust of the Tulsa County Criminal Justice Authority. Mr. Ray Attachment # 8 Staff recommends City Council approval of Resolution No. 2010-01. 9. Report from City Manager. 10. Report from City Attorney. 11. Report from City Councilors. 12. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 13. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 2, 2010 The Owasso City Council met in regular session on Tuesday, February 2, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, January 29, 2010. ITEM 1. CALL TO ORDER Vice Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Leonard Pirtle of Rejoice Church. ITEM 3. FLAG SALUTE Councilor Guevara led the flag salute. ITEM 4. ROLL CALL PRESENT Doug Bonebrake, Vice Mayor Bryan Stovall, Councilor Wayne Guevara, Councilor Jon Sinex, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ABSENT Steve Cataudella, Mayor ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF RESOURCEFULNESS Dan Yancey, a member of the Owasso Character Council, presented to the Council "Resourcefulness," the Character Trait of the Month for February, 2010. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 19, 2010 Regular Meeting. Owasso City Council B. Approval of Claims. Fehruai'v 2, 2010 C. Declaration of certain vehicles surplus to the needs of the City of Owasso, establishing a minimum value for each vehicle, and authorization for the disposal of such. Mr. Sinex moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims totaling $280,454.36. Also included for review were the healthcare self-insurance claims report and payroll payment report for pay period 01/16/10. YEA: Guevara, Sinex, Stovall, Bonebrake NAY: None Motion carried 4-0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL ACCEPTANCE OF THE FY 2008-2009 CIP STREET REPAIR OVERLAY PROJECT AND AUTHORIZATION FOR FINAL PAYMENT Mr. Feary presented the item, recommending City Council accept the completed overlay project and authorize final payment to Tulsa County in the amount of $108,795. Mr. Guevara moved, seconded by Mr. Sinex, to accept the completed overlay project and authorize final payment to Tulsa County, as recommended. YEA: Sinex, Bonebrake, Stovall, Guevara NAY: None Motion carried 4-0. ITEM 9. REPORT FROM CITY MANAGER Mr. Stevens presented the Public Works Department's monthly project status report. Mr. Stevens also noted that the City has been in communication with the contractor responsible for the initial phase of construction to widen Highway 169, and due to recent winter weather construction is now scheduled to begin in mid-March. Mr. Ray announced that Karl Fritchen has been chosen as the new Community Development Director; Mr. Fritchen will begin work in March of 2010 and will work extensively on Owasso's Quality of Life Initiative. Mr. Ray ended by expressing his Ovvasso City Council Febt-uary 2, 2010 gratitude to various City departments for their efforts during the recent ice storm and by noting the tenacity of local volunteers who have been working on Tulsa's Extreme Home Makeover during such cold weather. ITEM 10. REPORT FROM CITY ATTORNEY No report. ITEM 11. REPORT FROM CITY COUNCILORS Mr. Bonebrake extended his thanks to the Public Works Department for their efforts in clearing local roads during the recent ice storm. Mr. Bonebrake also noted the commendable efforts of volunteers working on the Extreme Home Makeover during the ice and snow. ITEM 12. NEW BUSINESS None ITEM 13. ADJOURNMENT Mr. Stovall moved, seconded by Mr. Guevara, to adjourn the meeting. YEA: Stovall, Bonebrake, Sinex, Guevara NAY: None Motion carried 4-0 and the meeting was adjourned at 7:03 p.m. Doug Bonebrake, Vice Mayor Juliann Stevens, Minute Clerk 3 OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, February 9, 2010 The Owasso City Council met in a special meeting on Tuesday, February 9, 2010 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, January 5, 2010. ITEM 1: CALL TO ORDER Mayor Cataudella called the meeting to order at 6:05 PM. PRESENT ABSENT Steve Cataudella, Mayor None Doug Bonebrake, Vice Mayor Jon Sinex, Councilor arrived at 6:24 p.m. Wayne Guevara, Councilor Bryan Stovall, Councilor A quorum was declared present. ITEM 2: PRESENTATION PROVIDED BY THE ASSISTANT CITY MANAGER FOR ADMINISTRATIVE SERVICES FOR THE PURPOSE OF REVIEWING VARIOUS CITY POLICIES, PROCEDURES, AND FUNDS Ms. Bishop reviewed the process for purchasing and spending and the authority of the City Manager and other City Staff to make purchases or obligate the city or trust authorities. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. PROPOSED ENGINEERING SERVICES AGREEMENT - SANTA FE LIFT STATION B. PROPOSED IMPROVEMENTS - RAYOLA PARK Mr. Lehr presented the proposed engineering services agreement for the Santa Fe Lift Station and proposed improvements at Rayola Park. Both items will be placed on the February 16, 2010 Council agenda for action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. CITY MANAGER REPORT A. FY 2010-2011 BUDGET PREPARATION B. 2010 OWASSO ECONOMIC SUMMIT C. SALES TAX REPORT Ms. Bishop announced that FY 2010-2011 Budget preparation has begun and that staff anticipates changes in the reporting format. Ms. Harkins reviewed the program details of the 2010 Owasso Economic Summit, to be held February 26, 2010. Ms. Bishop presented the sales Owasso City Council February 9, 2010 tax report, discussed budget deferral options, and noted that staff has identified budget deferrals in anticipation of revenue shortfall. Mr. Ray reviewed the details of a consent order received January 27, 2010. Mr. Ray also commented on the self-insurance fund and explained that a probable request for a supplemental appropriation will be forwarded to the City Council at a future meeting. ITEM 5: LEGISLATIVE UPDATE Mr. Yancey provided a report on proposed legislation affecting municipalities. ITEM 6: REPORT FROM CITY COUNCILORS No report. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(1) Mr. Bonebrake moved, seconded by Mr. Sinex, to enter into executive session. YEA: Bonebrake, Guevara, Stovall, Sinex, Cataudella NAY: None Motion carried 5-0. The City Council entered into executive session at 8:15 PM. They returned from executive session at 8:35 PM. ITEM 8: ADJOURNMENT Mr. Stovall moved for adjournment, seconded by Mr. Sinex. YEA: Bonebrake, Sinex, Stovall, Guevara, Cataudella NAY: None Motion carried 5-0. Meeting adjourned at 8:35 PM. Mayor, Steve Cataudella Juliann M. Stevens, Deputy City Clerk 7 Claims List 02/16/10 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL TREASURER PETTY CASH CC REFUND/TEAGUE 50.00 TREASURER PETTY CASH CC REFUND/YOUTH MINISTRY 50.00 TREASURER PETTY CASH UBCC REFUND/R. MILLER 4.00 JPMORGAN CHASE BANK HOBBY LOBBY-FRAME 27.00 AEP/PSO STREET LIGHTS 14.61 TOTAL GENERAL 145.61 MUNICIPAL COURT FRANK W AMBRUS BAILIFF SERVICES 280.00 OFFICE DEPOT INC OFFICE SUPPLIES 12.82 JPMORGAN CHASE BANK DELL-PRINTER CARTRIDGES 197.98 TOTAL MUNICIPAL COURT 490.80 MANAGERIAL JPMORGAN CHASE BANK EMPLOYEE RELATIONS 28.17 JPMORGAN CHASE BANK MEETING EXPENSE 74.58 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 94.40 OWASSO CHAMBER OF COMMERCE 2010 ANNUAL LUNCHEON 140.00 JPMORGAN CHASE BANK MEETING EXPENSE 13.77 CITY GARAGE PARTS FOR CITY TRKS & CAR 25.40 JPMORGAN CHASE BANK VEHICLE MAINTENANCE 110.00 TREASURER PETTY CASH MEETING EXPENSE 16.50 CITY GARAGE C. GARAGE LABOR & OVERHEA 83.33 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 69.13 TOTAL MANAGERIAL 655.28 HUMAN RESOURCES AMERICANCHECKED, INC ATTN: BILLING PRE EMP BACKGROUND CHECKS 256.05 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 TREASURER PETTY CASH CHAMBER LUNCHEON 10.00 JPMORGAN CHASE BANK OML-ADVERTISING 10.00 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 15.72 TOTAL HUMAN RESOURCES 518.77 GENERAL GOVERNMENT OFFICE DEPOT INC OFFICE SUPPLIES 130.40 JPMORGAN CHASE BANK ROARK-LAWN MAINTENANCE 1,412.00 HEARTLAND CONSULTING, INC CONSULTING FEES FY10 10,500.00 XEROX CORPORATION COPIER SERVICE & SUPPLIES 318.04 TULSA COUNTY CLERK FILING FEES 113.00 COMMUNITY PUBLISHERS INC MEDIA PUBLICATION/PUBLIC 72.90 MAIL-FINANCE, INC POSTAGE MACHINE LEASE 389.00 JPMORGAN CHASE BANK AMER WASTE CONTROL-REFUSE 132.55 TOTAL GENERAL GOVERNMENT 13,067.89 COMMUNITY DEVELOPMENT FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 103.82 I CITY GARAGE PARTS FOR CITY TRKS & CAR 121.21 Page 1 Claims List 02/16/10 Budget Unit Title Vendor Name Payable Description Payment Amount COMMUNITY DEVELOPMENT. CITY GARAGE C. GARAGE LABOR & OVERHEA 158.33 TULSA COUNTY MIS LAND RECORDS-JANUARY 30.00 TOTAL COMMUNITY DEVELOPMENT 413.36 ENGINEERING CITY GARAGE C. GARAGE LABOR & OVERHEA 166.66 CITY GARAGE PARTS FOR CITY TRKS & CAR 355.46 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 435.47 UNIFIRST HOLDINGS LP UNIFORM SERVICE 7.65 TOTAL ENGINEERING 965.24 INFORMATION TECHNOLOGY FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 14.87 JPMORGAN CHASE BANK LOG ME IN-ANNUAL SUPPORT 637.50 JPMORGAN CHASE BANK LOG ME IN-USER LOGINS 75.00 CITY GARAGE C. GARAGE LABOR & OVERHEA 66.66 JPMORGAN CHASE BANK LOG ME IN-CREDIT -212.50 JPMORGAN CHASE BANK ATLAS BROADBAND-MODEM 10.00 JPMORGAN CHASE BANK DELL-SPAM RENEWAL 856.00 BAILEY EDUCATION FOUNDATION VIDEO TRANSFER SERVICE 60.00 JPMORGAN CHASE BANK COX-INTERNET 1,550.00 TOTAL INFORMATION TECHNOLOGY 3,057.53 SUPPORT SERVICES UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 JPMORGAN CHASE BANK LOWES-VINYL DIVIDER 19.82 JPMORGAN CHASE BANK SHOEMAKER-BOILER PARTS 322.00 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 223.29 JPMORGAN CHASE BANK LOWES-TEXTURE FOR WALLS 39.24 JPMORGAN CHASE BANK LOWES-WALL MUD 12.38 JPMORGAN CHASE BANK LOWES-TILE ADHESIVE 11.03 JPMORGAN CHASE BANK RED BUD AIR-FILTER SERV 693.25 JPMORGAN CHASE BANK LOWES-PARTS 7.48 JPMORGAN CHASE BANK MAC SYSTEMS-INSPECTION 862.00 CITY GARAGE C. GARAGE LABOR & OVERHEA 233.33 JPMORGAN CHASE BANK LOCKE SUPPLY-DOOR VENT 4.67 JPMORGAN CHASE BANK OREILLY-GENERATOR PARTS 74.95 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 61.80 JPMORGAN CHASE BANK MURPHY SANITARY-DISPENCER 3.96 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 274.43 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PAYROLL - JAN 210.34 JPMORGAN CHASE BANK LOCKE SUPPLY-RETURN GRILL 4.67 TOTAL SUPPORT SERVICES 3,097.14 CEMETERY VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 34.41 FLEETCOR TECHNOLOGIES I FUELMAN JAN 2010 21.83 Page 2 Claims List 02/16/10 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL CEMETERY 56.24 POLICE SERVICES JPMORGAN CHASE BANK MTM CENTER-BADGE 76.62 JPMORGAN CHASE BANK MTM CENTER-BADGES 209.27 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 15.77 JPMORGAN CHASE BANK PATROL TECH-BATTERIES 18.00 JPMORGAN CHASE BANK USPS-SHIPPING CHARGE 6.15 JPMORGAN CHASE BANK PIKEPASS FEES 11.83 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 100.28 OFFICE DEPOT INC OFFICE SUPPLIES 130.40 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY10 147.00 CITY GARAGE C. GARAGE LABOR & OVERHEA 4,666.66 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 8,029.60 CITY GARAGE PARTS FOR CITY TRKS & CAR 6,001.71 JPMORGAN CHASE BANK OFFICE DEPOT-NOTEBOOKS 15.72 JPMORGAN CHASE BANK OFFICE DEPOT-CARTRIDGES 31.98 JPMORGAN CHASE BANK OFFICE DEPOT-PENS 12.00 JPMORGAN CHASE BANK WALMART-KEYS 6.68 JPMORGAN CHASE BANK ONYX IMAGE-TONER 159.98 JPMORGAN CHASE BANK ADVANCED FILING-SUPPLIES 35.67 TOTAL POLICE SERVICES 19,675.32 GF - ICE STORM JAN10 JPMORGAN CHASE BANK ADVANCE AUTO-DE-ICER 32.28 TOTAL GF - ICE STORM JAN10 32.28 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WALMART-PRISONER MEALS 102.52 JPMORGAN CHASE BANK CARTRIDGE WORLD-DRUM 49.98 OFFICE DEPOT INC OFFICE SUPPLIES 32.60 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 13.96 JPMORGAN CHASE BANK ONYX IMAGE-TONER 171.98 JPMORGAN CHASE BANK MED PRIORITY-REGISTRATION 1,475.00 TOTAL POLICE COMMUNICATIONS 1,846.04 ANIMAL CONTROL JPMORGAN CHASE BANK SMALL ANIMAL-RABIES 119.34 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 67.12 OFFICE DEPOT INC OFFICE SUPPLIES 32.60 CITY GARAGE PARTS FOR CITY TRKS & CAR 19.53 CITY GARAGE C. GARAGE LABOR & OVERHEA 166.66 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 137.35 TOTAL ANIMAL CONTROL 542.60 FIRE SERVICES JPMORGAN CHASE BANK LOWES-SALES TAX REFUND 3.40 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.08 Page 3 Claims List 02/16/10 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... JPMORGAN CHASE BANK LOWES-PARTS 53.60 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 1,489.03 CITY GARAGE C. GARAGE LABOR & OVERHEA 1,166.66 NORTH AMERICA FIRE EQUIPMENT CO. PROTECTIVE CLOTHING 336.00 NORTH AMERICA FIRE EQUIPMENT CO. BUNKER GEAR 409.36 NORTH AMERICA FIRE EQUIPMENT CO. BADGES 726.00 JPMORGAN CHASE BANK ADVANCE AUTO-OIL 9.98 JPMORGAN CHASE BANK LODGING EXPENSE 73.50 JPMORGAN CHASE BANK WALMART-COFFEE 93.12 JPMORGAN CHASE BANK BELK-APPAREL 59.99 JPMORGAN CHASE BANK LOWES-TOW STRAP 27.97 CITY GARAGE PARTS FOR CITY TRKS & CAR 980.10 OFFICE DEPOT INC OFFICE SUPPLIES 71.69 OWASSO FITNESS ZONE, INC USE OF GYM AND EQUIPMENT 435.00 JPMORGAN CHASE BANK BAPTIST ATHLETIC-APPAREL 330.00 JPMORGAN CHASE BANK LOWES-BATTERIES 43.28 JPMORGAN CHASE BANK LOWES-ICE MELT 15.96 JPMORGAN CHASE BANK LOWES-PARTS 503.72 TOTAL FIRE SERVICES 6,830.64 EMERGENCY PREPAREDNES WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 12.98 TOTAL EMERGENCY PREPAREDNESS 12.98 STREETS CITY GARAGE PARTS FOR CITY TRKS & CAR 592.27 AEP/PSO ELECTRIC USE 15.27 AEP/PSO STREET LIGHTS 4,113.96 CITY GARAGE C. GARAGE LABOR & OVERHEA 1,166.66 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 1,795.32 JPMORGAN CHASE BANK TWIN CITIES-CONCRETE 224.25 JPMORGAN CHASE BANK LOWES-LUMBER 147.90 JPMORGAN CHASE BANK WELSCO-WELDING SUPPLIES 36.90 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 JPMORGAN CHASE BANK EQUIP ONE-AUGER RENTAL 144.00 TULSA COUNTY BOCC BROOKFIELD CROSSING SIGN 440.75 UNIFIRST HOLDINGS LP UNIFORM SERVICE 36.24 UNIFIRST HOLDINGS LP UNIFORM SERVICE 37.19 TOTAL STREETS 10,263.71 GF-STREET-GARNETT SIGNA TRAFFIC ENGINEERING CONSULTANTS,INC ENGINEERING SERVICES 4,295.00 TOTAL GF-STREET-GARNETT SIGNAL 4,297.00 STREETS - ICE STORM JPMORGAN CHASE BANK HOLLIDAY SAND-SAND 511.37 I JPMORGAN CHASE BANK EQUIP ONE-PROPANE 122.76 Page 4 Claims List 02/16/10 Budget Unit Title Vendor Name Payable Description Payment Amouni STREETS - ICE STORM... BINGHAM SAND & GRAVEL CO., INC SALT 5,375.36 TOTAL STREETS - ICE STORM 6,009.49 STREETS - ICE STORM O'REILLY AUTOMOTIVE INC MOTOR OIL 12.99 O-REILLY AUTOMOTIVE INC REPLACEMENT LIGHT KITS 185.78 TOTAL STREETS - ICE STORM 198.77 STORMWATER FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 783.69 CITY GARAGE C. GARAGE LABOR & OVERHEA 1,166.66 CITY GARAGE PARTS FOR CITY TRKS & CAR 392.08 UNIFIRST HOLDINGS LP UNIFORM SERVICE 42.70 UNIFIRST HOLDINGS LP UNIFORM SERVICE 42.70 TOTAL STORMWATER 2,427.83 PARKS UNIFIRST HOLDINGS LP UNIFORM RENTAL/CLEANING 18.45 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE-CENTENNIAL 125.00 CITY GARAGE C. GARAGE LABOR & OVERHEA 250.00 CITY GARAGE PARTS FOR CITY TRKS & CAR 21.38 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 402.46 UNIFIRST HOLDINGS LP UNIFORM RENTAUCLEANING 18.45 VINES PROPERTIES STORAGE 480.00 TOTAL PARKS 1,315.74 COMMUNITY CENTER FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 163.64 CITY GARAGE C. GARAGE LABOR & OVERHEA 41.66 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 36.84 TOTAL COMMUNITY CENTER 242.14 HISTORICAL MUSEUM OFFICE DEPOT INC OFFICE SUPPLIES 32.60 TOTAL HISTORICAL MUSEUM 32.60 ECONOMIC DEV OFFICE DEPOT INC OFFICE SUPPLIES 50.71 CITY GARAGE C. GARAGE LABOR & OVERHEA 83.33 CITY GARAGE PARTS FOR CITY TRKS & CAR 310.34 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 31.53 JPMORGAN CHASE BANK WEBSCRIBBLE-HOSTING FEE 19.99 TOTAL ECONOMIC DEV 495.90 FUND GRAND TOTAL 76,688.90 1 AMBULANCE MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 57.00 MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 57.00 Page 5 Claims List 02/16/10 Budget Unit Title Vendor Name Payable Description Payment Amouni AMBULANCE... FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 1,313.01 JPMORGAN CHASE BANK ALLMED-SUPPLIES 2,033.21 JPMORGAN CHASE BANK ALLMED-SUPPLIES 183.00 CITY GARAGE C. GARAGE LABOR & OVERHEA 1,250.00 JPMORGAN CHASE BANK WALMART-BATTERIES 8.74 JPMORGAN CHASE BANK BOUND TREE MED-SUPPLIES 464.19 JPMORGAN CHASE BANK BOUND TREE MED-SUPPLIES 88.10 JPMORGAN CHASE BANK BOUND TREE MED-SUPPLIES 88.10 FULLERTON HYDRO-TEST INC. RENTAL OF OXYGEN CYLINDER 61.50 TOTAL AMBULANCE 5,603.85 FUND GRAND TOTAL 5,603.8 E911 COMMUNICATIONS AT&T E911 MAPPING FEES JAN 355.35 INCOG-E911 E911 ADMIN SVC FEES 5,652.54 JPMORGAN CHASE BANK TOTAL RADIO-CONTRACT FEE 285.00 TOTAL E911 COMMUNICATIONS 6,292.89 FUND GRAND TOTAL 6,292.8 STORMWATER - STORMWATI MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES 2,586.43 TOTAL STORMWATER - STORMWATER 2,586.43 STRM MGMT - GARNETT DET CHEROKEE BUILDERS CONSTRUCTION SERVICES 79,985.25 MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES 2,935.50 TOTAL STRM MGMT - GARNETT DETN 82,920.75 FUND GRAND TOTAL 85,507.1 AMBULANCE CAPITAL FD JPMORGAN CHASE BANK DELL-APPLICATION/DATABASE 7,451.60 JPMORGAN CHASE BANK DELL-FAX SERVER 3,004.31 JPMORGAN CHASE BANK DELL-FAX MODEM 132.59 TOTAL AMBULANCE CAPITAL FD 10,588.50 FUND GRAND TOTAL 10,588.5 CI - STREET REHAB FY09 JPMORGAN CHASE BANK ROADSAFE-STRIPING 96TH ST 5,760.13 J TULSA COUNTY BOCC STREET REPAIRS 108,794.05 TOTAL CI - STREET REHAB FY09 114,554.18 Page 6 Claims List 02/16/10 Budget Unit Title Vendor Name Payable Description Payment Amouni FUND GRAND TOTAL 114,554.1 CITY GARAGE JPMORGAN CHASE BANK CLASSIC CHEV-PARTS 881.79 JPMORGAN CHASE BANK CLASSIC CHEV-PARTS 779.69 CITY GARAGE PARTS FOR CITY TRKS & CAR 101.80 JPMORGAN CHASE BANK FRONTIER INTL-PARTS 1,191.82 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 434.36 JPMORGAN CHASE BANK FASTENAL-TOW HOOK BOLTS 18.80 JPMORGAN CHASE BANK KEN KOOL-COOLANT VALVE 88.86 JPMORGAN CHASE BANK JIM NORTON-PD CAR REPAIR 903.70 FLEETCOR TECHNOLOGIES FUELMAN JAN 2010 97.56 T & W TIRE, LP TIRES FOR CITY TRUCKS 957.32 T & W TIRE, LP TIRES FOR CITY TRUCKS 619.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 O'REILLY AUTOMOTIVE INC AUTO PARTS & SUPPLIES 125.00 O'REILLY AUTOMOTIVE INC AUTO PARTS & SUPPLIES 681.71 JPMORGAN CHASE BANK UNITED FORD-PARTS 58.27 JPMORGAN CHASE BANK OCT EQUIP-BACKHOE PARTS 471.07 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 51.96 TOTAL CITY GARAGE 7,530.21 FUND GRAND TOTAL 7,530.2 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 289.00 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 289.00 TOTAL WORKERS' COMP SELF-INS 578.00 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 946.89 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 475.62 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 591.00 UNITED SAFETY & CLAIMS INC WC-TPA MONTHLY ADMIN FEES 1,550.00 TOTAL WORKERS' COMP SELF-INS 3,563.51 FUND GRAND TOTAL 4,141.5 GEN LIAB-PROP SELF INS SHADDIX & REIMER, PLLC MCCORMICK ET AL. V. CITY 980.00 TOTAL GEN LIAB-PROP SELF INS 980.00 FUND GRAND TOTAL 980.0 Page 7 Claims List 02/16/10 Budget Unit Title Vendor Name Payable Description Payment Amounl CITY GRAND TOTAL $311,887.22 Page 8 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 2/16/10 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 23,313.70 HEALTHCARE MEDICAL SERVICE 53,092.93 HEALTHCARE MEDICAL SERVICE 32,126.48 ADMIN FEES 16,053.44 STOP LOSS FEES 18,659.03 HEALTHCARE DEPT TOTAL 143,245.58 HEALTHCARE SELF INSURANCE FUND TOTAL 143,245.58 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/30/10 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 6,163.21 Managerial 19,217.88 26,406.84 Finance 12,982.51 18,950.09 Human Resources 6,200.05 9,225.08 Community Development 8,791.70 11,754.53 Engineering 13,491.05 19,803.03 Information Systems 9,335.59 14,394.99 Support Services 6,351.11 9,219.17 Police 102,063.44 151,899.90 Central Dispatch 9,483.13 15,433.87 Animal Control 2,218.40 3,383.88 Fire 90,393.11 131,532.86 Emergency Preparedness 2,798.43 4,378.09 Streets 9,421.05 14,158.83 Stormwater/ROW Maint. 6,701.90 10,354.18 Park Maintenance 6,548.43 9,906.59 Community-Senior Center 2,865.00 4,637.65 Historical Museum 2,054.82 2,803.95 Economic Development 3,589.32 4,957.96 General Fund Total 319,093.23 469,364.70 Garage Fund Total 4,220.43 6,496.51 Ambulance Fund Total 18,790.57 27,275.28 Emergency 911 Fund Total 3,161.07 5,144.46 Worker's Compensation Total 2,625.09 3,171.20 Strong Neighborhoods 2,077.12 3,080.84 Stormwater Management 1,425.00 1,620.22 CITY OF OWASSO GENERALFUND FISCAL YEAR 2009-2010 Statement of Revenues & Expenditures As of January 31, 2010 MONTH YEAR PERCENT TO-DATE TO-DATE BUDGET OF BUDGET REVENUES: Taxes $ 1,641,370 $ 10,780,953 $ 19,414,000 55.53% Licenses & permits 15,315 112,813 240,300 46.95% Intergovernmental 39,735 323,162 592,675 54.53% Charges for services 57,429 266,993 501,600 53.23% Fines & forfeits 52,121 371,749 665,980 55.82% Other 4,592 98,625 185,102 53.28% TOTAL REVENUES 1,810,562 11,954,295 21,599,657 55.34% EXPENDITURES: Personal services 933,481 7,184,315 12,768,541 56.27% Materials & supplies 69,732 400,098 763,465 52.41% Other services 121,029 1,130,607 2,153,000 52.51% Capital outlay 151,191 322,957 774,098 41.72% TOTAL EXPENDITURES 1,275,433 9,037,976 16,459,104 54.91% REVENUES OVER EXPENDITURES 535,128 2,916,318 5,140,553 56.73% TRANSFERS IN (OUT): Transfers in 963,717 6,264,706 11,236,000 55.76% Transfers out (1,559,077) (10,014,621) (17,749,075) 56.42% TOTAL TRANSFERS (595,359) (3,749,915) (6,513,075) 57.58% NET CHANGE IN FUND BALANCE (60,231) (833,596) (1,372,522) FUND BALANCE (GAAP Basis) Beginning Balance 4,724,575 Ending Balance $ 3,890,979 FUND BALANCE (Budgetary Basis) Beginning Balance 3,102,596 3,102,596 Ending Balance $ 2,269,000 $ 1,730,074 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOHN W. FEARY PROJECT ADMINISTRATOR SUBJECT: ACCEPTANCE OF WATER LINE AT FIRST CHRISTIAN CHURCH, PHASE I DATE: February 12, 2010 BACKGROUND: The subject property is located at 12200 East 86th Street North, Owasso, OK. The infrastructure improvements include the addition of 2,140 linear feet of eight (8) inch PVC potable water line. FINAL INSPECTIONS: A final inspection for the above stated infrastructure improvements was conducted by City Staff in September of 2008. All items identified at the final inspection requiring correction to meet city standards have been completed. The construction contractors have provided the required two-year maintenance bonds for the water system improvements. RECOMMENDATION: Staff recommends Council acceptance of the First Christian Church, Phase I Addition water line. ATTACHMENTS: A. City Attorney approval of maintenance bonds (copy) B. Maintenance Bonds (copy) C. DEQ Permit # WL000072060990 (copy) Page 1 of 1 Bargas, Miguel From: Lombardi, Julie Sent: Thursday, May 08, 2008 5:29 PM To: Bargas, Miguel Subject: RE: First Christian Church The surety is licensed to do business in Oklahoma, the attorney-in-fact signature is authorized and the bond amount of $102,450 is within the surety's $926,000 underwriting limit. Therefore, the bond is approved. Julie Julie Trout Lombardi City Attorney City of Owasso 111 N. Main Owasso, OK 74055 (918) 376-1511 (918) 376-1599 fax From: Bargas, Miguel Sent: Wednesday, April 30, 2008 11:32 AM To: Lombardi, Julie Subject: First Christian Church I am sending a waterline maintenance bond for review will you please reply with your findings. 9/18/2008 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No. GR 8787 KNOW ALL MEN BY THESE PRESENTS, That we A. Walker Companies, Inc. as Principal (Developer and Contractor), and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of One hundred two thousand, four hundred fifty dollars & no/100 102,450.00 which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee., for the period of year(s) after final approval of the _ Water Distribution project for the First Christian Church of Owasso located at 12200 E. 86th St. North, Owasso, OK 74055 a privately financed public improvement, and acceptance of such by the. City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the. Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: March 10, 2008 A Walker Companies, Inc. Principal BY: Granite Re, Attach Power of Suretv -Fact GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON; STEVE POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS; DALENE K. DANIELS its true and lawful Attorney-in-Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON; STEVE POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS; DALENE K. DANIELS may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 201' day September, 2007. Kenneth D. Whittin on, President STATE OF OKLAHOMA ) S E A L SS: COUNTY OF OKLAHOMA ) Rodman A. Frates, Secretary/Treasurer On this 20`h day September, 2007, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Rodman A. Frates, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Rodman A. Frates were respectively the President and the Secretary/Treasurer of the GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. NDA / ~pTA My Commission Expires: ` May 9, 2008 Commission 00005708 amm;6 ~~4 - Notary Publi GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." IN W TNESS WHER OF, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this J P day of 20. ~ .y1TE Its 0t~c'o.ra'? SEAL a.• odman A. Frates, Secretary/Treasurer GRO800-1 Granite Re, Inc. 14001 Quailbrook Drive Oklahoma City, OK 73134 Rider No. 1 To be attached to and become a part of Bond #GR 878?issued by Granite Re, Inc., as Surety, on behalf of A. Walker Companies, Inc. as Principal, in favor of CityofOwasso----------------------- as Obligee, in the penalty of One hundred two thousand' four hundred fifty& no/ ***Dollars 102,450.00 for Maintenance Bond for the Water Distribution project for the First Christian Church of Owasso It is hereby upderstood and agreed that the bond shall be amended as follows: That the (insert the change, i.e. Bond Date, Principal, etc.) be changed: From: First Christian Church of Owasso located at 12200 E. 86th St., North, Owasso, OK 74055 To: First Christian Church of Owasso located at 10100 N. Garnett, Owasso, OK 74055 It is further understood and agreed that the liability of the Surety in the aggregate to the Obligee for any/all defaults of the Principal and/or subsidiaries, whether occurring before or after or partly before and partly after this rider becomes effective, shall in no event exceed the penalty stated in the bond. Signed, Sealed and Dated this day of _March 2008. (Principal) A. W Aker Companies, Inc. - - - -UL/ to Name & Title GR0101-6 GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON; STEVE POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS; DALENE K. DANIELS its true and lawful Attorney-in-Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON; STEVE POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS; DALENE K. DANIELS may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 20`h day September, 2007. ~N\TE RE Kenneth D. Whittin on, President STATE OF OKLAHOMA ) S E A L SS: COUNTY OF OKLAHOMA ) Rodman A. Frates, Secretary/Treasurer On this 201h day September, 2007, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Rodman A. Frates, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Rodman A. Frates were respectively the President and the Secretary/Treasurer of the GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that It was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. N A / E apT~gr'P`t' My Commission Expires: May 9, 2008 9~ q~F Commission 00005708 FoK ripe 01 O Notary Publi GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant'Vice President shall each have authority to appoint individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." IN WITNESS WHEREOF , the u dersignevdd ha subscribed this Certificate and affixed the corporate seal of the Corporation this day of 20Q• p~\TE Re, N S E A L /~/°-TTY odR man A. Frates, Secretary/Treasurer GRO800-1 ACORD CERTIFICATE OF LIABILITY INSURANCE OP ID A2 DATE(MM/DD/YYYY) AWALK-1 03/10/08 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE RICH & CARTMILL HOLDER. THIS CERTIFICATE DOES NOT AMEND EXTEND OR 2738 East 51st #400 , ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Tulsa OK 74105 Phone: 918-743-8811 Fax: 918-744-8429 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A' Columbia Insurance Group INSURER B: A Walker Co anies Inc. 15417 37 t INSURER C. E 0 Rd Uni #B Claremore OK 74017-3060 INSURER D INSURER E. f`!'1VFDAf_CC THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOT . WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND COND T , I IONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TRSR-Aum LTR NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DDIYY POLICY EXPIRATION DATE MM/DDlYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1000000 A X iCOMMERCIAL GENERAL LIABILITY 050940-01 08/28/07 06/28/06 PREMISES E $ 100000 ( aoccurence) CLAIMS MADE OCCUR MED EXP (Any one person) $ 10000 PERSONAL & ADV INJURY $ 1000000 - GENERAL AGGREGATE $ 2000000 GEN'L AGGREGATE LIMIT APPLIES PER: PRO- PRODUCTS - COMP/OP AGG $ 2000000 POLICY JECT LOC AU TOMOBILE LIABILITY A X ANY AUTO 050937-01 08/28/07 08/28/08 COMBINED SINGLE LIMIT (Ea accident) $ 1000000 ALL OWNED AUTOS A X SCHEDULED AUTOS 050937-01 08/28/07 08/28/08 BODILY INJURY (Per person) $ A X HIRED AUTOS 050937-01 08/28/07 08/28/08 NON-OWNED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ (Per accident) GA RAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO , EA ACC OTHER THAN $ AUTO ONLY AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ 1000000 A I OCCUR ❑ CLAIMS MADE BINDER 08/28/07 08/28/08 AGGREGATE $ 1000000 $ DEDUCTIBLE X RETENTION $ Q $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY _ TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E.L. EACH ACCIDENT $ If yes, describe under E.L. DISEASE -EA EMPLOYE $ SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ OTHER A Equipment Floater 050940-01 08/28/07 08/28/08 Leased & 250000 Rented DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES f EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Re: First Christian Church of Owasso Certificate Holder is included as Additional Insured as respects General Liability & Auto Liability as required by written contract with Waiver of Subrogation as respects General Liability as required by written contract. This coverage is on a primary & non-contributory basis. rF=PTIPIr^ATF L.IAI IICD _ _ Nabholz Construction Corp. Oklahoma Division 10319 E 54th Tulsa OK 74146 NABHO 0 8 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. 1/08) - In L A H C M A -a re_a!i uF €rav w,r;,,€NiAL A4D71 STEVEN A. THOMPSON OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director September 29, 2006 Ana Stagg, Public Works Director City of Owasso 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. WL000072060990 First Christian Church Potable Water Line Extension Facility No. 3007218 Dear Ms. Stagg: BRAD HENRY Governor Enclosed is Permit No. WL000072060990 for the construction of 2,140 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the First Christian Church, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on September 29, 2006. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one set (1) to your engineer and retaining one (1) set for our files. Very truly yours, Ju tin Hodge DWSRF/Construction Permit Section Water Quality Division JH/TW/ab Enclosure c: Rick Austin, Regional Manager, DEQ Regional Office at Tulsa Joe P. Kelley, Wallace Engineering Nathan Kuhnert, Planning & Management Division, OWRB RECEIVED OCT 10 2006 CITY OF Owasso PUBLIC WORKS 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 printed on recycled paper with soy ink as is MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: STEVEN F. ALBERT, P.E., CFM CITY ENGINEER SUBJECT: REQUEST FOR PROJECT APPROVAL RAYOLA PARK IMPROVEMENTS DATE: February 12, 2010 BACKGROUND: Improvements at Rayola Park have been identified as a project that is eligible to receive funding under the Community Development Block Grant (CDBG) program and under the Vision 2025 program. The park serves as an important element of the City's park system and is a valuable open space serving the surrounding neighborhood, residents of the city, and patrons of the adjacent YMCA. The engineering Division of the Public Works Department is nearing completion of the design of the proposed park improvements in order to utilize available funding opportunities. The proposed design will improve the appearance and stability of the drainage way that runs through the park, provide a continuous concrete walking path loop, upgrade the site lighting, provide ADA compliant handicap accessible entrances, and repair the two park bridges. Major elements of the proposed design and construction plan include the following: • Repair of a major erosion problem at the north end of the channel and installation of rock to stabilize the two major bends in the channel at the north end. Installation of 4 small weirs (about 2' high small dams) within the channel to improve the aesthetics and function of the channel. Pools of water will form upstream of the weir and small waterfalls will cascade off. Two of the weirs will be located adjacent to the two park bridges for sound and visual interest. The biology of the stream will be improved using a "pool and riffle" concept. This has been approved by the Army Corps of Engineers as an "Aquatic Habitat Restoration" project. Creation of a 7' wide concrete walking path extending 3,600' total on both sides of the creek. Proposed improvements will replace the existing gravel path and will add a new concrete path to the north of the 6th Street bridge on the west side of the creek. This new path will complete the walking path loop and will connect directly to Sth Street to provide a new access point to the park. • Twelve new lighting fixtures will be installed to replace the existing lights. Staff is investigating the use of LED fixtures to save on electricity and replacement costs. • Drainage improvements will be made to resolve a number of standing water problems and to generally allow for storm water to pass under the new concrete sidewalks. • Access from the YMCA to the park over the north and south bridges will be made handicap accessible. The south bridge abutments will be raised about a foot to provide for the required sidewalk slopes. • The south bridge will be repainted and re-decked with polymer planking to replace the existing wood planks. • The north bridge at 6th Street will have new guardrails added to both sides. FUNDING: The estimated cost for these improvements is $300,000. Funding for this project is available from three sources: funds from the 2008-2009 Community Development Block Grant totaling $96,429; the 2009-2010 Community Development Block Grant totaling $99,106; and the Vision 2025 grant totaling $114,346. RECOMMENDATION: Staff recommends City Council approval of the proposed improvements to Rayola Park. ATTACHMENTS: A. Site development plan CHANNEL CORNER STONE REINFORCEMENT NEW CONCRETE.. .Po ��./ / I 2' WEIR SET WITHIN CHANNEL ENTRANCE DRIVE. m I x 17 LIGHT FIXTURE RAYOLA PARK IMPROVEMENT PLAN o _ _ _ _ CITY OF OWASSO w — — —w— — — — — — — — — — — — —+"— — — — — — ENGINEERING DIVISION Scale: V= 100' February 3, 2010 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J. RAY CITY MANAGER SUBJECT: RESOLUTION NO. 2010-01 TULSA COUNTY CRIMINAL JUSTICE AUTHORITY DATE: February 12, 2010 BACKGROUND: The City of Owasso has received a request from the Tulsa County Board of Commissioners to approve a resolution accepting beneficial interest in the amended Trust Indenture of the Tulsa County Criminal Justice Authority (TCCJA). The TCCJA, a public trust, was created by the Board of County Commissioners in September 1995 and the City of Owasso accepted beneficial interest in the public trust in October 1995. The TCCJA has a seven member governing body that includes the three county commissioners and four mayors of cities/towns located within Tulsa County. Mayor Stephen Cataudella currently serves as a Trustee. The purpose of the Trust Authority is to oversee and administer county sales tax funds related to the operation and maintenance of the Tulsa County jail facilities. REQUEST: The current Trust Indenture of the TCCJA contains a provision declaring the Chairman of the Board of County Commissioners of Tulsa County shall automatically become the Chairman of the TCCJA. The Board of County Commissioners are requesting to amend this language so that any one of the three County Commissioners may assume the role of Chairman of the TCCJA. Any change in the TCCJA Trust Indenture requires concurrence by all municipalities who have accepted a beneficial interest in the public trust. RECOMMENDATION: The staff recommends City Council approval of Resolution No. 2010-01, accepting beneficial interest in the First Amendment to the Declaration of Trust of the TCCJA. ATTACHMENT: 1. Correspondence dated January 25, 2010 from Tulsa County Commissioner Fred Perry 2. Proposed Resolution No. 2010-01 Board of County Commissioners Tulsa County Administration Bldg. 500 South Denver Tulsa, Oklahoma 74103-3832 918.596.5010 FRED R. PERRY DISTRICT 3 January 25, 2010 Mr. Rodney Ray City Manager City of Owasso P. 0. Box 180 Owasso, OK 74055 Dear Rodney: This letter concerns an item that the Board of County Commissioners would like the City of Owasso to put on its agenda at your earliest opportunity. It will not cost you or your city anything but it will help your Tulsa County Commissioners. First let me give you some background. As you may know, just as with many if not all city council chairmanships, the chairmanship of the Board of County Commissioners rotates from year to year. In the case of the commissioners, it rotates by district from year to year. Formerly, before Commissioners Perry and Smaligo became commissioners, the chairman of the Board of County Commissioners was simultaneously chairman of several boards, authorities and commissions. These, in addition to the Board of County Commissioners, include: The Tulsa County Public Facilities Authority (TCPFA, informally known as the Fair Board); the Budget Board (made up of all 8 county elected officials); the Tulsa County Industrial Authority; the Vision 2025 Authority and the Tulsa County Criminal Justice Authority. During the first week as chairman for the first time in 2008, it occurred to me that the commissioners could be more effective, more proactive instead of reactive and more analytical if the chairmanships where spread among the three commissioners each year. In other words, instead of the other two commissioners not chairing any of these while one commissioner chaired all of them, why not have each commissioner be responsible for at least one chairmanship? It seemed to me that we would also serve the taxpayers (including you and your fellow city councilors) better this way. Commissioners Smaligo and Miller agreed and as a first step, with a vote of the TCPFA members, we changed that trust indenture first to allow the chairman of the Board of County Commissioners to appoint another commissioner chairman of the TCPFA (Fair Board). I then named Commissioner Smaligo chairman of the TCPFA for 2008. All three commissioners, including Commissioner Karen Keith who has since become the commissioner for District #2, wish to take this to the next level by changing the Criminal Justice Trust Indenture so that the chairmanship of that body would also be named by the Board of County Commissioners Chairman. However, a change in the Tulsa County Criminal Justice Authority Trust Indenture requires concurrence by the communities who are a part (all of the communities in Tulsa County). Attached is a resolution to accept the change to the Trust Indenture of the Tulsa County Criminal Justice Authority (TCCJA) which we would like for you to put on the agenda of the next Owasso City Council meeting for a vote of the council. There is virtually no "down side" for the City of Owasso. The chairmanship of the Tulsa County Criminal Justice Authority will rotate among commissioners just as it has before. All this will do is change the year a given commissioner chairs the TCCJA. Thank you for your consideration and, in advance, for putting it on the agenda. Please feel free to call me or any one of the other commissioners if you have a question on this matter. The TCCJA members passed the amendment unanimously in the TCCJA meeting of January 22, 2010. Attached is the language for council passage. Your Mayor has received this same letter. Your truly, F ed Perry County Commissioner, Dist #3 FP: pk Attachments C: Commissioner Karen Keith Commissioner John Smaligo Chief Deputy Mark Liotta 9./ , Mr. Jim Orbison PS: Please have your secretary call my office after your council passes the resolution. FIRST AMENDMENT TO AMENDED AND RESTATED DECLARATION OF TRUST OF TULSA COUNTY CRIMINAL JUSTICE AUTHORITY WHEREAS, the Tulsa County Criminal Justice Authority (the "Authority") was created as a public trust by an Amended and Restated Declaration of Trust dated October 20, 1995 (the "Declaration of Trust"), and executed by the Trustor named therein and the initial Trustees thereunder. WHEREAS, within the Declaration of Trust, the Trustor irrevocably conveyed, relinquished and assigned to the Trustees of the Authority the right to consent to and approve any amendments to the Declaration of Trust. WHEREAS, the presently qualified and acting Trustees of the Authority and the Beneficiaries of the Authority have determined it to be in the best interests of the trust estate, in order to better fulfill its comprehensive purposes, to amend the Declaration of Trust, as hereinafter set forth. NOW, THEREFORE, the undersigned Trustees of the Authority, by and with the consent and agreement of the governing bodies of the Beneficiaries of the Authority, as evidenced by their Acceptances of Beneficial Interest endorsed hereon, do hereby amend the first sentence of paragraph (b) of Article VI of the Declaration of Trust as follows: "The Chairman of the Board of County Commissioners of Tulsa County, Oklahoma (the "BOCC"), or another member of the BOCC designated in writing by the Chairman of the BOCC, shall be the Chairman of the Trustees and shall preside at all meetings of the Trustees and perform other duties designated by the Trustees." IN WITNESS WHEREOF, we have hereunto set our hands, recovenanting, recontracting and confirming all of the terms and provisions of the Amended and Restated Declaration of Trust of the Tulsa County Criminal Justice Authority, all as amended hereby, in several multiple originals, all of which constitute one and the same instrument, this 22nd day of January, 2010. TRUSTEES OF THE TULSA COUNTY CRIMINAL JUSTICE AUTHORITY Karen Keith, Trustee Fred Perry, Trustee John Smaligo, Trustee Dewey Bartlett, Jr.,Trustee Ray Bowen, Trustee Steve Cataudella, Trustee Robert Walker, Trustee STATE OF OKLAHOMA ) )ss. COUNTY OF TULSA ) This Instrument was acknowledged before me on , 2010, by Karen Keith. WITNESS my hand and official seal as of the day and year last above written. My Commission Number and Expiration Date: 2 CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2010-01 A RESOLUTION ACCEPTING BENEFICIAL INTEREST IN THE TULSA COUNTY CRIMINAL JUSTICE AUTHORITY FOR AND ON BEHALF OF THE CITY OF OWASSO, OKLAHOMA. WHEREAS, It is in the best interest of the City of Owasso to participate as a member of the Tulsa County Criminal Justice Authority. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Owasso, Oklahoma as the governing body of said City hereby accepts, for and on behalf of said City, the beneficial interest in the Trust created by the Amended and Restated Declaration of Trust of the Tulsa County Criminal Justice Authority, dated October 20, 1995, as amended by the First Amendment to the Amended and Restated Declaration of Trust dated January 22, 2010. ADOPTED this 16t" day of February 2010. Stephen Cataudella, Mayor City of Owasso, Oklahoma ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: o,; ~ ~ 0"' Ju ie Lombardi, City Attorney