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Home My WebLink About2010.02.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITYCk TYPE OF MEETING: Regular DATE: February 16, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, February 12, 2010. Ju ann M. Stevens, eputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the February 2, 2010 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-13 C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. 0AMANAGERIAL\Agendas\0PGA\2010\021610 posting.doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 2, 2010 The Owasso Public Golf Authority met in regular session on Tuesday, February 2, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, January 29, 2010. ITEM 1. CALL TO ORDER Vice Chair Bonebrake called the meeting to order at 7:04 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Vice Chair Bryan Stovall, Trustee Jon Sinex, Trustee Wayne Guevara, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Chairman ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the January 19, 2010 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims totaling $7,448.72. The payroll payment report for pay period ending 01/16/10 was included for review. YEA: Guevara, Stovall, Sinex, Bonebrake NAY: None Motion carried 4-0. Owasso Public Golf Authority February 2, 2010 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Stovall moved, seconded by Mr. Sinex, to adjourn. YEA: Guevara, Sinex, Bonebrake, Stovall NAY: None Motion carried 4-0 and the meeting was adjourned at 7:05 p.m. Juliann Stevens, Deputy City Clerk Doug Bonebrake, Vice Chair 2 Claims List 02/16/10 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA BGR DAILY ACCT. REIMB PETTY CASH 2O0.16 JPMORGAN CHASE BANK WALMART-FOOD 6.00 JPMORGAN CHASE BANK REASORS-BEER 41.98 JPMORGAN CHASE BANK REASORS-FOOD 28.08 JPMORGAN CHASE BANK REASORS-FOOD 50.36 TOTAL OPGA 326.58 COURSE MAINT JPMORGAN CHASE BANK PROF TURF -FUEL CAP 22.11 JPMORGAN CHASE BANK LOWES-STAKES/PAINT 45.10 JPMORGAN CHASE BANK OREILLY-BATTERY 54.88 JPMORGAN CHASE BANK OREILLY-HYDRAULIC FILTER 7.45 JPMORGAN CHASE BANK OREILLY-FILTERS 28.98 JPMORGAN CHASE BANK OREILLY-HYDRAULIC FILTER 4.52 JPMORGAN CHASE BANK HOME DEPOT -FLOOR PAINT 64.19 JPMORGAN CHASE BANK HOME DEPOT -VALVE 10.77 JPMORGAN CHASE BANK PROF TURF -SEAL KIT 45.68 JPMORGAN CHASE BANK LOWES-WASHERS 5.97 JPMORGAN CHASE BANK HOME DEPOT -CREDIT -28.96 JPMORGAN CHASE BANK ADVANCE AUTO -SEALANT 4.98 TOTAL COURSE MAINT 265.67 FOOD & BEV JJPMORGAN CHASE BANK WALMART-SUPPLIES 13.54 TOTAL FOOD & BEV 13.54 GOLF ADMIN JPMORGAN CHASE BANK OFFICE DEPOT -CABLE 14.99 JPMORGAN CHASE BANK GOLFSWITCH-TEE TIMES 150.00 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 355.00 JPMORGAN CHASE BANK SO CENRAL SEC -PGA MTG 175.00 TOTAL GOLF ADMIN 694.99 FUND GRAND TOTAL 1,300.7 OPGA GRAND TOTAL $1,300.78 Page 1 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/30/10 Department Payroll Expenses Total Expenses Golf Shop Operations 1,563.54 2,548.19 Cart Operations 591.75 678.72 Golf Course Operations 6,323.79 9,883.40 Food & Beverage 1,604.48 2,194.98 General & Administration 3,070.22 4,411.87 FUND TOTAL 13,153.78 19,717.16 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of January 2010 and 2009 January 31, 2010 Month Year Percent To -Date To -Date Budget of Budget OPERATING REVENUES January 31, 2009 Month Year Percent To -Date To -Date Budget of Budget Golf shop fees 19,110 287,382 667,000 43.09% 19,708 277,905 914,000 30.41% Merchandise sales 1,748 72,552 185,000 39.22% 1,628 85,748 210,000 40.83% COS -- merchandise (1,393) (54,238) (140,000) 38.74% (1,334) (66,681) (150,000) 44.45% Food & beverage 979 69,807 205,000 34.05% 4,238 89,922 250,000 35.97% COS -- food & beverage (732) (39,753) (76,000) 52.31 % (1,654) (36,059) (68,000) 53.03% Interest & other 170 18,868 33,000 57.18% 2,563 18,115 33,697 53.76% Transfer from General Fund - - - - - - - 0.00% TOTAL OPERATING REVENUES 874,000 40.57% 25,150 368,950 1,189,697 31.01% 354,619 19,882 OPERATING EXPENSES Personal services 41,075 384,251 619,305 62.05% 54,656 449,143 804,064 55.86% Materials & supplies 3,506 61,766 90,060 68.58% 6,245 71,398 100,755 70.86% Other services 11,756 84,153 132,300 63.61% 8,252 78,849 168,399 46.82% Capital outlay - 4,000 4,000 100.00% - 61,334 61,569 99.62% Debt service 2,338 16,365 28,335 57.76% 4,638 31,969 54,910 58.22% TOTAL OPERATING EXPENSES 58,675 550,536 874,000 62.99% 73,791 692,693 1,189,697 58.22% NET INCOME (LOSS) (38,792) - (48,641) (323,743) - (195,917)