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Home My WebLink About2010.01.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: January 19, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in t office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, January 15, 2010. J ann M. Stevens, Deoty City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the January 5, 2010 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Attachment # '3-C O: \MANAGE R1A L\Agendas\OPGA\2010\011910. doc Owasso Public Golf Authority January 19, 2010 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. O:\MANAGERIAUAgendas\OPGA\2010\011910 doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 5, 2010 The Owasso Public Golf Authority met in regular session on Tuesday, January 5, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Thursday, December 31, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:36 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman None Doug Bonebrake, Vice Chair Bryan Stovall, Trustee Jon Sinex, Trustee Wayne Guevara, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the December 15, 2009 Regular Meeting. B. Approval of Claims. Mr. Sinex moved, seconded by Mr. Guevara, to approve the OPGA Consent Agenda with claims totaling $5,815.28. The payroll payment report for pay period ending 12/19/09 was included for review. YEA: Bonebrake, Cataudella, Stovall, Sinex, Guevara NAY: None Motion carried 5-0. Owasso Public Golf Authority January S, 2010 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Cataudella, Stovall, Sinex, Guevara NAY: None Motion carried 5-0 and the meeting was adjourned at 7:36 p.m. Juliann Stevens, Deputy City Clerk Stephen Cataudella, Chairman 2 Claims List 01/19/10 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 61.83 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 90.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 68.66 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 48.21 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 48.06 BGR DAILY ACCT. REIMB PETTY CASH 80.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 111.72 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 29.52 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,564.14 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 19.60 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 83.02 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 217.68 JPMORGAN CHASE BANK REASORS-FOOD 48.38 JPMORGAN CHASE BANK DAPHNES-MERCHANDISE 33.71 JPMORGAN CHASE BANK REASORS-FOOD 14.98 TOTAL OPGA 2,519.79 GOLF SHOP OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICE 1,520.00 TOTAL GOLF SHOP 1,520.00 COURSE MAINT DAVID B. NOWLAND FERTILIZER 1,684.00 TUCKER CHEMICAL, INC. PAPER SUPPLIES 65.75 TUCKER CHEMICAL, INC. TOWEL DISPENSERS 47.00 TIMMONS OIL COMPANY FUEL 1,061.50 JPMORGAN CHASE BANK EASTON FARMS -SOD 312.00 STRATEGIC GOVERNMENT RESOURCES, INC TRAINING 89.00 STRATEGIC GOVERNMENT RESOURCES, INC TRAINING 89.00 JPMORGAN CHASE BANK LOWES-COMPOUND 12.38 JPMORGAN CHASE BANK ALLIED -BEARINGS 39.90 JPMORGAN CHASE BANK WORLEYS-MULCH 35.94 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 198.34 JPMORGAN CHASE BANK LOWES-SUPPLIES 59.48 JPMORGAN CHASE BANK HOME DEPOT-MAINT SUPPLIES 289.16 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 15.30 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 18.39 JPMORGAN CHASE BANK R&R PRODUCT -ROLLER KIT 45.41 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 9.98 JPMORGAN CHASE BANK R&R PRODUCTS -COUPLING 18.84 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 26.35 JPMORGAN CHASE BANK LOWES-BOLT 0.96 JPMORGAN CHASE BANK LOWES-SHEETROCK 111.72 JPMORGAN CHASE BANK ADVANCE AUTO -SPRAY PAINT 3.09 STRATEGIC GOVERNMENT RESOURCES, INC TRAINING 89.00 JPMORGAN CHASE BANK YALE CLEANERS -TOWEL SERV 87.00 JPMORGAN CHASE BANK YALE CLEANERS -UNIFORM SER 28.00 Page 1 Claims List 01/19/10 Budget Unit Title Vendor Name Payable Description IPayment Amounl COURSE MAINT... JJPMORGAN CHASE BANK LOWES-PLUMBING REPAIR 18.10 TOTAL COURSE MAINT 4,455.59 FOOD & BEV JPMORGAN CHASE BANK TRAVELOCITY-AIRFARE 19.95 JPMORGAN CHASE BANK REASORS-SUPPLIES 9.95 JPMORGAN CHASE BANK CONTINENTAL -AIRFARE 359.90 STRATEGIC GOVERNMENT RESOURCES, INC TRAINING 89.00 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 7323 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 48.29 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 8.99 TOTAL FOOD & BEV 609.31 GOLF ADMIN WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 189.01 STRATEGIC GOVERNMENT RESOURCES, INC TRAINING 89.00 JPMORGAN CHASE BANK COURSETRENDS-HOSTING 710.00 JPMORGAN CHASE BANK COX -CABLE 66.11 TOTAL GOLF ADMIN 1,054.12 10,158.8 FUND GRAND TOTAL OPGA GRAND TOTAL $10,158.81 Page 2 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/02/10 Payroll Expenses 1,625.54 550.57 6,084.29 1,381.74 2,994.22 Total Expenses 2,619.31 631.49 9,590.97 1,947.05 4,324.71 FUND TOTAL 12,636.36 19,113.53 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of December 2009 and 2008 December 31, 2009 1 1 December 31, 2008 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 4,742 268,272 667,000 40.22% 17,660 258,196 914,000 28.25% Merchandise sales 5,031 70,804 185,000 38.27% 6,362 84,119 210,000 40.06% COS -- merchandise (3,826) (52,845) (140,000) 37.75% (5,170) (65,329) (150,000) 43.55% Food & beverage 1,847 68,829 205,000 33.57% 8,138 85,685 250,000 34.27% COS -- food & beverage (1,394) (39,021) (76,000) 51.34% (3,026) (34,405) (68,000) 50.60% Interest & other 2,784 18,698 33,000 56.66% 2,500 15,508 33,697 46.02% Transfer from General Fund - - - - - - - 0,00% TOTAL OPERATING REVENUES 9,184 334,737 874,000 38.30% 26,464 343,775 1,189,697 28.90% OPERATING EXPENSES: Personal services 43,126 343,177 619,305 55.41% 66,815 394,486 804,064 49.06% Materials & supplies 2,598 58,260 90,060 64.68% 5,108 64,922 100,558 64.56% Other services 7,014 72,397 132,300 54.58% 7,983 70,536 168,065 41.97% Capital outlay - 4,000 4,000 100.00% - 61,334 62,100 98.77% Debt service 2,338 14,028 28,335 49.51 % 4,638 27,332 54,910 49.78% TOTAL OPERATING EXPENSES 55,076 491,861 874,000 56.25% 84,543 618,609 1,189,697 52.00% NET INCOME (LOSS) (45,892) (157,124) - (58,079) (274,835) -