HomeMy WebLinkAbout2010.04.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular RECEIVED
DATE: April 20, 2010 APR 1 t 2010
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building C
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on
Friday, April 16, 2010.
Juliann M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Mayor Stephen Cataudella
2. Invocation
Glenn Shaffer, Destiny Life Church
3. Flag Salute
4. Roll Call
5. Reading of the Mayor's Proclamation.
Mayor Cataudella
Attachment # 5
Mayor Cataudella will read a Proclamation recognizing April 22, 2010 as Earth Day and
supporting the community -wide activities and events that remind us of our connection to the
rest of the planet and our responsibility to preserve and protect our environment.
O \MANAGERIAL \Agendas \Council\2010\042010 posting. doc
Owasso City Council
April 20, 2010
Page 2
6. Consideration and appropriate action relating to a request for City Council approval of
the Consent Agenda. All matters listed under "Consent" are considered by the City
Council to be routine and will be enacted by one motion. Any Councilor may, however,
remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.
A. Approval of Minutes for the April 6, 2010 Regular Meeting and the April 13, 2010 Special
Meeting.
Attachment # 6 -A
B. Approval of Claims.
Attachment # 6 -B
C. Acknowledgement of receiving the monthly FY 2009 -10 budget status report.
Attachment # 6 -C
D. Declaration of a 1996 GMC K -3500 Ambulance as surplus to the needs of the City of
Owasso, establishing a minimum value for the vehicle in the amount of $2,500, and
authorization for the disposal of such vehicle.
Attachment # 6 -D
7. Consideration and appropriate action relating to items removed from the Consent
Agenda.
8. Consideration and appropriate action relating to a request for City Council acceptance
of the Traffic Signal Enhancement Project and authorization for final payment in the
amount of $28,068.37 to Midstate Traffic Control, Incorporated of Oklahoma City,
Oklahoma.
Mr. Doyle
Attachment # 8
Staff recommends City Council acceptance of the traffic signal enhancement contract work
completed by Midstate Traffic Control and authorization for final payment in the amount of
$28,068.37.
9. Consideration and appropriate action relating to a request for City Council approval of
Resolution No. 2010 -04, approving action taken by the Owasso Public Works Authority
authorizing issuance, sale and delivery of a promissory note of the authority to the
Oklahoma Water Resources Board; ratifying a certain lease, as amended; authorizing
documents pertaining to a year -to -year pledge of certain sales tax revenue; and containing
other provisions related thereto.
Ms. Bishop
Attachment # 9
Staff recommends City Council approval of Resolution No. 2010 -04.
Owasso City Council
April 20, 2010
Page 3
10. Consideration and appropriate action relating to a request for City Council approval of
Resolution No. 2010 -05, declaring City Council endorsement and support of utilizing
federal transportation appropriations to initiate the required environmental impact
study necessary for the construction of widening improvements to US Highway 169 from
E. 56th Street North to E. 116th Street North.
Mr. Ray
Attachment # 10
Staff recommends City Council approval of Resolution No. 2010 -05.
11. Report from City Manager.
12. Report from City Attorney.
13. Report from City Councilors.
14. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
15. Adjournment.
The City of Owasso
WHEREAS, Earth Day is Thursday, April 22, 2010; Earth Day celebrates its
40t4 Anniversary this year, and involves people around the world over the course of several
days; and
WHEREAS, Earth Day is celebrated annually to recommit to the goals of a
healthy environment and a peaceful, just and - sustainable world, and
WHEREAS, the City of Owasso and our citizens are committed; through the goals
of the Go Green! plan, Recycle Center, City Ordinances, policies and our individual
actions, to, the preservation and stewardship of our natural landscape, open space and
sensitive environmental areas. and
WHEREAS, we acknowledge :our collective responsibility for environmental
education, stewardship and community sustainability; and
WHEREAS, we acknowledge that to protect our environment, we as Council must
provide leadership, tap into the expertise and talent of our community and engage the
hearts and minds of all citizens;
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of
Owasso, Oklahoma, reaffirms its commitment to the goals and principles of Earth Day.
In recognition of Earth Day 2010, and in keeping with our mission to protect and
enhance the long -term health of Owasso's natural environment, economy and community,
we support Earth Day by:
1. Inviting and encouraging all citizens, businesses, organizations, schools, clubs,
congregations, neighborhoods and families to participate in community. Earth Day
activities, and engage in environmentally sound practices every day.
2. Encouraging partnerships between and among businesses, environmental
organizations, schools and the artist community to help raise community
awareness.
3. Demonstrating leadership through participation.
4. Using the observance of Earth Day as a springboard for exploring new avenues to
sustainability.
5. Continually evaluating City operations, facilities, services, and purchasing to
ensure the highest standard of environmental protection.
NOW, THEREFORE, I, Stephen Cataudella, by virtue of the authority vested in me as
Mayor of the City of Owasso, do hereby proclaim Thursday, April 22, 2010 to be
in the City of Owasso, and do further encourage all citizens to join in Earth Day activities
by recognizing the beauty of our community and the surrounding area.
IN WITNESS THEREOF, I have hereunto set my
hand and caused the seal of the City of Owasso to
be affixed this 20t4 day of April, 2010.
Stephen Cataudella, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 6, 2010
The Owasso City Council met in regular session on Tuesday, April 6, 2010 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 6:00 p.m. on Friday, April 2, 2010.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Bill Ascol of Bethel Baptist Church.
ITEM 3. FLAG SALUTE
Councilor Sinex led the flag salute.
ITEM 4. ROLL CALL
PRESENT
Steve Cataudella, Mayor
Doug Bonebrake, Vice Mayor
Wayne Guevara, Councilor
Jon Sinex, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ABSENT
None
ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF CREATIVITY
Bradd Clark, a member of the Owasso Character Council, presented to the City Council
"Creativity," the Character Trait of the Month for April, 2010.
ITEM 6. PRESENTATION OF THE EMPLOYEE OF THE QUARTER FOR 2010
Mr. Ray introduced David Hurst, a Battalion Chief in the Owasso Fire Department, along with
his wife Caprice and two daughters, Camrie and Anne Marie.
Owasso City Council April 6, 2010
ITEM 7. RECOGNITION OF THE BUY OWASSO CONTEST WINNERS
Ms. Harkins introduced Courtney Cady, honorable mention in the Buy Owasso Essay Contest;
Dylan Goode, runner -up in the Buy Owasso Essay Contest; Jessica Jones, first place in the Buy
Owasso Essay Contest; Tee Jay Aiono, honorable mention in the Buy Owasso Billboard Contest;
Caitlin Libby, runner -up in the Buy Owasso Billboard Contest; and Nick Walters, first place in
the Buy Owasso Billboard Contest.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the March 16, 2010 Regular Meeting.
B. Approval of Claims.
Mr. Sinex moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims
totaling $242,073.28. Also included for review were the healthcare self - insurance claims report
and payroll payment report for pay period 03/13/10 and 03/27/10.
YEA: Guevara, Sinex, Stovall, Cataudella, Bonebrake
NAY: None
Motion carried 5 -0.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS
REMOVED FROM THE CONSENT AGENDA
No action was required on this item.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF AN EXTENSION TO THE
CURRENT CONTRACT WITH COLE & REED, P.C. FOR AUDIT SERVICES
RELATED TO FY 2009 -2010, AND AUTHORIZATION FOR THE CITY
MANAGER TO EXECUTE THE CONTRACT EXTENSION.
Ms. Hess presented the item, recommending City Council approval of a one -year extension to
the current contract between the City of Owasso and Cole & Reed, P.C. for the purpose of
providing audit services for the fiscal year ending June 30, 2010; and, authorization for the City
Manager to execute the contract extension. Ms. Hess noted that the fee for services will be
$46,500, which includes $5000 for additional auditing requirements as a result of grants the City
is participating in as part of the American Recovery and Reinvestment Act (ARRA).
Mr. Sinex. moved, seconded by Mr. Guevara, to approve a one -year extension to the current
contract between the City of Owasso and Cole & Reed, P.C., as recommended.
YEA: Guevara, Sinex, Stovall, Cataudella, Bonebrake
NAY: None
2
Owasso City Council
Motion carried 5 -0.
April 6, 2010
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF RESOLUTION NO. 2010 -03,
AUTHORIZING THE EXECUTION OF A PROJECT AGREEMENT BY AND
BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT
OF TRANSPORTATION RELATED TO THE 86' STREET NORTH AND
GARNETT ROAD INTERSECTION IMPROVEMENT PROJECT.
Mr. Albert presented the item, recommending City Council approval of Resolution No. 2010 -03,
authorizing the execution of a Project Agreement for Federal Aid Project Number STP -STIM
(507) IG by and between the City of Owasso and the Oklahoma Department of Transportation,
for the purpose of intersection and traffic signal modifications at the East 86a' Street North and
Garnett Road Intersection
Mr. Bonebrake moved, seconded by Mr. Guevara, to approve Resolution No. 2010 -03, as
recommended.
YEA: Guevara, Sinex, Stovall, Cataudella, Bonebrake
NAY: None
Motion carried 5 -0.
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF CHANGE ORDER NO. 1 TO
THE CONTRACT BETWEEN THE CITY OF OWASSO AND MIDSTATE
TRAFFIC CONTROL, INCORPORATED FOR THE TRAFFIC SIGNAL
ENHANCEMENT PROGRAM.
Mr. Ray requested that this item be removed from the agenda.
ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL TO PURCHASE RIGHT OF
WAY FOR THE EAST 86' STREET NORTH FROM MAIN TO MEMORIAL
ROAD IMPROVEMENT PROJECT; AUTHORIZATION FOR PAYMENT;
AND, AUTHORIZATION FOR THE MAYOR TO EXECUTE ALL REQUIRED
DOCUMENTATION.
Mr. Stevens presented the item, recommending City Council approval to purchase right of way
and authorization of payment as follows: Dr. Perry Evans in the amount of $68,500; Ronald L.
and Patsy Burger in the amount of $37,200; Strawdey Clinton and Judy D. McCarty Trust in the
amount of $70,000; and, authorization for the Mayor to execute all required legal documents.
Mr. Stovall moved, seconded by Mr. Bonebrake, to approve the purchase of and payment for
right of way and to authorize the Mayor to execute all required legal documents, as
recommended.
YEA: Guevara, Sinex, Stovall, Cataudella, Bonebrake
9
Owasso City Council
NAY: None
Motion carried 5 -0.
April 6, 2010
ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL AUTHORIZATION TO PURCHASE THE
PROPERTY LOCATED AT 28 N. BIRCH IN THE AMOUNT OF $60,000;
AUTHORIZATION FOR PAYMENT OF THE PROPERTY, TO INCULDE ALL
CLOSING COSTS REQUIRED TO COMPLETE THE LAND PURCHASE;
AUTHORIZATION FOR THE MAYOR TO EXECUTE ALL REQUIRED
DOCUMENTATION; AND APPROVAL OF A BUDGET AMENDMENT TO
THE FY 2009 -2010 GENERAL FUND BUDGET INCREASING THE
APPROPRIATION FOR EXPENDITURES BY $60,000
Mr. Ray presented the item, recommending City Council authorization to purchase the property
located at 28 N. Birch in the amount of $60,000; authorization for payment of the property, to
include all costs required to complete the land purchase; and authorization for the Mayor to
execute all required documentation. Additionally, Mr. Ray recommended City Council approval
of a budget amendment to the FY 2009 -2010 General Fund Budget, increasing the appropriation
for expenditures by $60,000.
Mr. Bonebrake moved, seconded by Mr. Stovall, to authorize the purchase of and payment for
the property located at 28 N. Birch, to authorize the Mayor to execute all required documentation
and to approve a budget amendment to the FY 2009 -2010 General Fund Budget, increasing the
appropriation for expenditures by $60,000, as recommended.
YEA: Guevara, Sinex, Stovall, Cataudella, Bonebrake
NAY: None
Motion carried 5 -0.
ITEM 15. REPORT FROM CITY MANAGER
Mr. Ray introduced Scouts Jonathan Moran and Austin Cataudella, who were attending the
night's meeting while working on their citizenship badge. Mr. Stevens presented the Public
Works Department's monthly project status report. Mr. Fritschen presented an update on the
Quality of Life Initiative and announced that staff will begin publicizing dates and locations for
upcoming interactive meetings which will be used to gather citizen input on future Quality of
Life Initiative projects. Mr. Lehr provided an update on the Go Green! programs which will take
place in April in honor of Earth Day.
ITEM 16. REPORT FROM CITY ATTORNEY
No report.
ITEM 17. REPORT FROM CITY COUNCILORS
No report.
S
Owasso City Council
ITEM 18. NEW BUSINESS
None
ITEM 19. ADJOURNMENT
Mr. Guevara moved, seconded by Mr. Sinex, to adjourn the meeting.
YEA: Stovall, Cataudella, Sinex, Guevara, Bonebrake
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 8:13 p.m.
Juliann Stevens, Minute Clerk
5
April 6, 2010
Steve Cataudella, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, April 13, 2010
The Owasso City Council met in a special meeting on Tuesday, April 13, 2010 in the Council
Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 5:00 PM on Friday, April 9, 2010.
ITEM 1: CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:03 PM.
PRESENT ABSENT
Steve Cataudella, Mayor None
Doug Bonebrake, Vice Mayor
Wayne Guevara, Councilor (arrives at 7: 00 p.m.)
Jon Sinex, Councilor (arrives at 6: 45 p.m.)
Bryan Stovall, Councilor
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO OPERATIONAL ITEMS
A. PROPOSED GRANT — FIRE DEPARTMENT SAFER GRANT
B. PROPOSED FINAL PAYMENT — TRAFFIC SIGNAL ENHANCEMENT
PROGRAM
C. DEMONSTRATION OF THE QUALITY OF LIFE WIKIPLANNING
WEBSITE
A.) Mr. Ray presented information on the proposed Fire Department SAFER Grant and noted
that additional action may be requested if the City is notified they are in receipt of the SAFER
Grant. B) Mr. Lehr presented information on the proposed final payment for the traffic signal
enhancement program and noted that an item requesting City Council action will be placed on
the April 20, 2010 Regular City Council Agenda. C) Mr. Sinex arrived at 6:45 p.m. Mr.
Fritschen provided a demonstration of the Quality of Life Initiative Wikiplanning website. Mr.
Fritschen noted that the website will be live and available to the public on Friday, April 16, 2010.
Mr. Guevara arrived at 7: 00 p.m.
ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS
A. UPDATE ON STRONG NEIGHBORHOOD INITIATIVE GRANT
PROGRAM
B. FY 2010 -2011 ANNUAL BUDGET PREPARATIONS
C. OWRB REFINANCING
D. CITY MANAGER REPORT
LSALES TAX REPORT
2.HISTORIC FILLING STATION
Owasso City Council
April 13, 2010
A). Mr. Ray and Mr. Fowler led a discussion regarding the Strong Neighborhood
Initiative Grant Program. It was noted that an item requesting City Council action relating
to a proposed agreement between the City of Owasso and the Owasso Community
Foundation will be placed on the May 4, 2010 Regular City Council Agenda. B.) Mr. Ray
presented preliminary revenue projections for the FY 2010 -2011 budget and noted that no
discretionary funding is anticipated. Mr. Ray further provided a brief overview of work
completed to -date on budget preparations and explained that staff anticipates forwarding
the proposed budget for City Council review during the first regular meeting in May. C.)
Ms. Bishop reviewed the OWRB refinancing process and noted the City's recent
refinancing application has been approved. Ms. Bishop further stated the City anticipated
placing a resolution on the April 20, 2010 City Council and OPWA Regular Session
Agendas, requesting authorization for the refinancing of the City's 1993 from a variable
interest rate to a fixed interest rate. D.) Ms. Bishop presented the sales tax report for the
previous month. Mr. Ray provided an update on the fundraising efforts for the proposed
Historic Filling Station project. Mr. Ray provided an update on the Rayola Park
Improvements made possible by CDBG and Vision 2025 funds; discussion was held
regarding possible lighting for the walking trail around the park.
ITEM 4: LEGISLATIVE UPDATE
Mr. Yancey provided a report on proposed legislation affecting municipalities.
ITEM 5: REPORT FROM CITY COUNCILORS
No report.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL
MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE
SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(1).
Mr. Bonebrake moved, seconded by Mr. Sinex, to enter into an executive session.
YEA: Bonebrake, Guevara, Stovall, Sinex, Cataudella
NAY: None
Motion carried 5 -0.
The City Council entered into executive session at 8:50 p.m. They returned from executive
session at 9:25 p.m.
ITEM 7: ADJOURNMENT
Mr. Guevara moved for adjournment, seconded by Mr. Bonebrake.
2
Owasso City Council April 13, 2010
YEA: Bonebrake, Stovall, Guevara, Cataudella, Sinex
NAY: None
Motion carried 5 -0.
Meeting adjourned at 9:25 PM.
Juliann M. Stevens, Deputy City Clerk
3
Mayor, Steve Cataudella
Claims List
04/20/10
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL
JPMORGAN CHASE BANK
PAYPAL - EBAY FEE
65.10
AEP /PSO
STREET LIGHTS
14.61
TREASURER PETTY CASH
CC REFUND/TOWERS
50.00
TREASURER PETTY CASH
CC REFUND /LEWIS
50.00
TREASURER PETTY CASH
CC REFUND/WEANT
50.00
TREASURER PETTY CASH
CC REFUND /ROBB
50.00
TREASURER PETTY CASH
CC REFUND /HESTING
50.00
TREASURER PETTY CASH
OC REFUND /ELLIOT
250.00
TREASURER PETTY CASH
REFUND OVERPAYMENT
9.00
JPMORGAN CHASE BANK
PAYPAL -EBAY FEE
1.95
TOTAL GENERAL
590.66
MUNICIPAL COURT
JPMORGAN CHASE BANK
MEEKS- WARNING CITATIONS
216.30
YOUTH SERVICES OF TULSA
YOUTH SERVICES -FEB /MAR
7,500.00
TOTAL MUNICIPAL COURT
7,716.30
MANAGERIAL
TREASURER PETTY CASH
MEETING EXPENSE
16.50
CITY GARAGE
LABOR & OVERHEAD CHGS
83.33
JPMORGAN CHASE BANK
COUNCIL RELATIONS
42.15
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
110.29
JPMORGAN CHASE BANK
MEETING EXPENSE
42.98
JPMORGAN CHASE BANK
COUNCIL RELATIONS
34.15
JPMORGAN CHASE BANK
MEETING EXPENSE
31.00
JPMORGAN CHASE BANK
MEETING EXPENSE
47.24
JPMORGAN CHASE BANK
EMPLOYEE APPRECIATION
20.00
JPMORGAN CHASE BANK
MEETING EXPENSE
47.72
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS
50.93
TOTAL MANAGERIAL
526.29
HUMAN RESOURCES
JPMORGAN CHASE BANK
BART EXAM - ADVERTISING
36.92
JPMORGAN CHASE BANK
OKLAHOMAN- ADVERTISING
174.11
AMERICANCHECKED, INC ATTN: BILLING
PRE EMP BACKGROUND CHECKS
72.95
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
OKLAHOMA MUNICIPAL LEAGUE
ADVERTISING
10.00
MISSOURI MUNICIPAL LEAGUE
ADVERTISING
60.00
BAILEY EDUCATION FOUNDATION
CHARACTER INITIATIVE
150.00
JPMORGAN CHASE BANK
TULSA WORLD- ADVERTISING
406.80
JPMORGAN CHASE BANK
CLAREMORE DLY- ADVERTISING
44.40
TREASURER PETTY CASH
CHAMBER LUNCH
10.00
TREASURER PETTY CASH
MILEAGE /SWANSON
19.50
JPMORGAN CHASE BANK
DELL -TONER
143.21
JPMORGAN CHASE BANK
TEXAS MUNCPL- ADVERTISING
150.00
TOTAL HUMAN RESOURCES
1,504.89
Page 1
Claims List
04/20/10
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL GOVERNMENT
MAIL - FINANCE, INC
POSTAGE MACHINE LEASE
389.00
CINTAS CORPORATION
CARPET -MAT CLEANING
27.18
TULSA COUNTY CLERK
FILING FEES
62.00
INDIAN NATIONS COUNCIL OF GOVERNMEN
LEGISL. CONSORTIUM 09/10
942.50
JPMORGAN CHASE BANK
ROARK- MAINTENANCE
1,412.00
US POSTMASTER
ANNUAL PO BOX FEE
220.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
752.76
SEAN J. ROGERS & ASSOCIATES, LLC
ARBITRATION FEE
1,192.15
UNITED STATES CELLULAR CORPORATION
CELL PHONE SERVICE
29.76
JPMORGAN CHASE BANK
AMER WASTE -FRONT LOAD SER
133.26
JPMORGAN CHASE BANK
OME CORP - LABELS
35.85
TOTAL GENERAL GOVERNMENT 5,196.46
COMMUNITY DEVELOPMENT
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS /LABELS
155.00
TULSA COUNTY MIS
LAND RECORDS
30.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
157.28
JPMORGAN CHASE BANK
RELIANCE - BUSINESS CARDS
54.00
INDIAN NATIONS COUNCIL OF GOVERNMEN
4TH QUARTER MEMBERSHIP
4,817.25
CITY GARAGE
LABOR & OVERHEAD CHGS
158.33
TOTAL COMMUNITY DEVELOPMENT 5,371.86
ENGINEERING
CITY GARAGE
LABOR & OVERHEAD CHGS
166.66
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
13.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
13.20
JPMORGAN CHASE BANK
HOME DEPOT - STAKES
25.88
CITY GARAGE
PARTS FOR CITY VEH & TRUC
22.50
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
514.57
UNITED STATES CELLULAR CORPORATION
CELL PHONE SERVICE
56.43
TOTAL ENGINEERING 81244
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
COX - INTERNET
1,550.00
JPMORGAN CHASE BANK
YAHOO - FLICKR ACCOUNT
24.95
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
24.75
JPMORGAN CHASE BANK
YAHOO - CREDIT
-78.93
CITY GARAGE
LABOR & OVERHEAD CHGS
66.66
JPMORGAN CHASE BANK
DELL -TONER
143.22
TOTAL INFORMATION TECHNOLOGY 1,730.65
SUPPORT SERVICES
JPMORGAN CHASE BANK
HOUSE OF VAC - FILTER
50.98
JPMORGAN CHASE BANK
CARRIER COMRCL- CONTROLLER
1,496.50
ROBERTS ROOFING & CONSTRUCTION LP
RECOATING OF ROOF
20,405.00
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISHER
18.97
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISHER
94.85
COX COMMUNICATIONS
INTERNET SERVICE OLD CENT
69.95
Page 2
Claims List
04/20/10
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
SUPPORT SERVICES...
CITY GARAGE
LABOR & OVERHEAD CHGS
233.33
OKLAHOMA DEPARTMENT OF LABOR
INSPECTION FEES 2 BOILERS
25.00
OKLAHOMA DEPARTMENT OF LABOR
INSPECTION FEES 2 BOILERS
25.00
JPMORGAN CHASE BANK
LIGHTING -LIGHT BULBS
11.90
JPMORGAN CHASE BANK
MURPHY SANITARY - SUPPLIES
113.30
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
325.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
234.01
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PAYROLL - MAR
175.29
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
JPMORGAN CHASE BANK
LIGHTING INC- SUPPLIES
207.30
CITY GARAGE
PARTS FOR CITY VEH & TRUC
429.09
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
274.44
TOTAL SUPPORT SERVICES
24,228.49
CEMETERY
OWASSO TOP SOIL
DIRT
160.00
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
34.43
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
28.38
JPMORGAN CHASE BANK
EQUIP ONE -MOWER TIRE
114.15
TOTAL CEMETERY
336.96
POLICE SERVICES
JPMORGAN CHASE BANK
SIRCHIE- SUPPLIES
67.74
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
8,974.64
CITY GARAGE
LABOR & OVERHEAD CHGS
4,666.66
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
285.33
JPMORGAN CHASE BANK
LASER SOURCE -TONER
130.00
CITY GARAGE
PARTS FOR CITY VEH & TRUC
4,515.94
JPMORGAN CHASE BANK
OFFICE DEPOT - PRINTER INK
20.78
JPMORGAN CHASE BANK
PIKE PASS -FEES
24.85
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY10
154.00
JPMORGAN CHASE BANK
DELL-PAPER
130.00
JPMORGAN CHASE BANK
PATROL TECH -RADIO POUCH
29.44
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
55.76
TOTAL POLICE SERVICES 19,055.14
POLICE COMMUNICATIONS
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
19.68
JPMORGAN CHASE BANK
SFH- CONFERENCE
25.00
TREASURER PETTY CASH
NOTARY FEE
10.00
JPMORGAN CHASE BANK
WALMART- PRISONER MEALS
163.54
TOTAL POLICE COMMUNICATIONS 218.22
ANIMAL CONTROL
JPMORGAN CHASE BANK
OREILLYS -LIGHT BULB
29.96
CITY GARAGE
LABOR & OVERHEAD CHGS
166.66
CITY GARAGE
PARTS FOR CITY VEH & TRUC
181.00
Page 3
Claims List
04/20/10
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
ANIMAL CONTROL...
JPMORGAN CHASE BANK
LOWES -MULCH
26.49
JPMORGAN CHASE BANK
WALMART- SUPPLIES
61.28
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
229.54
JPMORGAN CHASE BANK
LOWES -MULCH
8.01
JPMORGAN CHASE BANK
LOWES -MULCH
5.34
JPMORGAN CHASE BANK
ADVANCE AUTO -FUSE
6.42
JPMORGAN CHASE BANK
MED VET -HAND SANITIZER
17.97
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
57.10
TOTAL ANIMAL CONTROL
789.77
FIRE SERVICES
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
83.61
OFFICE DEPOT INC
OFFICE SUPPLIES
18.99
JPMORGAN CHASE BANK
LOWES- SUPPLIES
11.46
OWASSO FITNESS ZONE, INC
USE OF GYM AND EQUIPMENT
420.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
17.97
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
1,177.31
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
51.94
CITY GARAGE
PARTS FOR CITY VEH & TRUC
664.52
CITY GARAGE
LABOR & OVERHEAD CHGS
1,166.66
JPMORGAN CHASE BANK
OREILLYS - BATTERIES
356.56
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
1,541.29
TOTAL FIRE SERVICES
5,510.31
EMERGENCY PREPAREDNES
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISHER
69.97
JPMORGAN CHASE BANK
VVEC -STORM SIRENS
61.20
TOTAL EMERGENCY PREPAREDNESS
131.17
STREETS
JPMORGAN CHASE BANK
LOWES -PUSH BROOM
29.98
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
34.74
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
27.99
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISHERS
133.61
JPMORGAN CHASE BANK
LOWES- STRING LINE CHALK
7.97
OWASSO TOP SOIL
DIRT
60.00
SIGNALTEK INC
LOOP REPLACEMENT
1,300.00
WORKHEALTH SOLUTIONS, LLC
HEP A +B VACCINES
264.00
SIGNALTEK INC
MARCH 2010 MAINTENANCE
1,550.09
PINKLEY SALES
SIGNALIZATION TESTING
4,692.50
AEP /PSO
STREET LIGHTS
4,173.31
CITY GARAGE
LABOR & OVERHEAD CHGS
1,166.66
JPMORGAN CHASE BANK
EQUIP ONE -SAW BLADE
249.98
CITY GARAGE
PARTS FOR CITY VEH & TRUC
1,572.68
JPMORGAN CHASE BANK
P &K EQUIP -OIL MIX
15.60
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
Page 4
Claims List
04/20/10
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
STREETS...
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
2,045.26
JPMORGAN CHASE BANK
LOWES- SUPPLIES
10.95
JPMORGAN CHASE BANK
VANCE BROTHERS -RAKES
84.15
JPMORGAN CHASE BANK
BUMPER TO BUMPER -PIN
4.20
TOTAL STREETS 18,936.67
STORMWATER
JPMORGAN CHASE BANK
LOWES -TRASH BAGS
30.96
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
867.62
CITY GARAGE
PARTS FOR CITY VEH & TRUC
554.70
JPMORGAN CHASE BANK
BUMPER TO BUMPER - FILTERS
41.66
JPMORGAN CHASE BANK
BROWN FARMS -SOD
26.25
JPMORGAN CHASE BANK
EQUIP ONE - SHARPEN CHAINS
35.00
CITY GARAGE
LABOR & OVERHEAD CHGS
1,166.66
SHERWOOD CONSTRUCTION CO, INC
CONCRETE
382.50
WORKHEALTH SOLUTIONS, LLC
HEP A +B VACCINES
88.00
TULSA ASPHALT, LLC
ASPHALT
922.32
LOT MAINTENANCE OF OKLAHOMA, INC.
SWEEPING ARTERIAL STREETS
10,500.00
NOSAK IMPROVEMENTS, INC.
REMOVAL OF TREES
1,500.00
JPMORGAN CHASE BANK
P &K EQUIP -HEDGE TRIM PART
48.54
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
42.70
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
42.70
JPMORGAN CHASE BANK
HOME DEPOT - ADHESIVE
47.76
JPMORGAN CHASE BANK
WATER PROD - STRONG PLUG
79.70
JPMORGAN CHASE BANK
LOWES- SCREWS /PICKETS
24.12
JPMORGAN CHASE BANK
HOME DEPOT - STONES
2,565.20
JPMORGAN CHASE BANK
LOWES -FIRST AID KITS
154.61
TOTAL STORMWATER 19,121.00
PARKS
JPMORGAN CHASE BANK
LOCKE SUPPLY - SUPPLIES
204.51
CITY GARAGE
LABOR & OVERHEAD CHGS
250.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL/CLEANING
18.45
MARSHALL GROSS
VETERANS PARK MOWINGS
54.98
JPMORGAN CHASE BANK
TUCKER - SUPPLIES
144.85
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
18.45
CITY GARAGE
PARTS FOR CITY VEH & TRUC
159.51
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
401.74
JPMORGAN CHASE BANK
LOWES - PARTS
7.65
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
184.38
TOTAL PARKS 1,444.52
COMMUNITY CENTER
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
392.53
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
178.54
JPMORGAN CHASE BANK
TUCKER - SUPPLIES
103.45
CITY GARAGE
LABOR & OVERHEAD CHGS
41.66
Page 5
Claims List
04/20/10
Budget Unit Title
Vendor Name
Payable Description
jPayment Amouni
TOTAL COMMUNITY CENTER 716.18
HISTORICAL MUSEUM
TREASURER PETTY CASH
MILEAGE /BOUTWELL
34.70
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISHER
69.97
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
144.15
TOTAL HISTORICAL MUSEUM 248.82
ECONOMIC DEV
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
70.95
CITY GARAGE
LABOR & OVERHEAD CHGS
83.33
JPMORGAN CHASE BANK
WEBSCRIBBLE- HOSTING
19.99
TOTAL ECONOMIC DEV 174.27
FUND GRAND TOTAL 114,361.0
AMBULANCE SERVICE ITRACR 2 CHECK TEAM JAMBULANCE REFUND 312.67
TOTAL AMBULANCE SERVICE 312.67
AMBULANCE
TREASURER PETTY CASH
NREMT EXAM /LAWSON
300.00
CITY GARAGE
LABOR & OVERHEAD CHGS
1,250.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
5.95
JPMORGAN CHASE BANK
SFH -CAR SEAT TRAINING
25.00
JPMORGAN CHASE BANK
SFH -CAR SEAT TRAINING
25.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.65
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH
1,735.18
JPMORGAN CHASE BANK
TRAVEL EXPENSE
9.08
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.65
CITY GARAGE
PARTS FOR CITY VEH & TRUC
774.81
JPMORGAN CHASE BANK
MEDTRONIC - SUPPLIES
244.35
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
109.00
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
109.00
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
109.00
JPMORGAN CHASE BANK
HAWTHORN- LODGING EXP
158.00
JPMORGAN CHASE BANK
NTL REG OF EMTS- LICENSE
110.00
TOTAL AMBULANCE 4,981.67
FUND GRAND TOTAL 5,294.3
E911 COMMUNICATIONS JAT&T JE91 1 MAPPING FEES - APR 355.35
TOTAL E911 COMMUNICATIONS 355.35
FUND GRAND TOTAL 355.3
Page 6
Claims List
04/20/10
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
CEMETERY - CEMETERY
JJPMORGAN CHASE BANK
JOWASSO FENCE - CHAIN /POST
2,276.11
TOTAL CEMETERY - CEMETERY 2,276.11
FUND GRAND TOTAL 2,276.1
STORMWATER - STORMWATI MESHEK & ASSOCIATES, P.L.C. JENGINEERING SERVICES 1,325.95
TOTAL STORMWATER - STORMWATER 1,325.95
STRM MGMT - GARNETT DET
CHEROKEE BUILDERS
CONSTRUCTION SERVICES
219,001.05
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES
514.40
TERRACON CONSULTANTS INC
SOIL TESTING - E 96 ST N
938.40
TERRACON CONSULTANTS INC
SOIL TESTING - E 96 ST N
4,283.03
TOTAL STRM MGMT - GARNETT DETN 224,736.88
FUND GRAND TOTAL 226,062.8
AMBULANCE CAPITAL FD JJPMORGAN CHASE BANK TECHSICO -CABLE 1,305.82
TOTAL AMBULANCE CAPITAL FD 1,305.82
FUND GRAND TOTAL 1,305.8
CI - QUAL OF LIFE INITIAT JALABACK DESIGN ASSOCIATES, INC IQUALITY OF LIFE INITIATIV 11,250.50
TOTAL CI -QUAL OF LIFE INITIAT 11,250.50
CI - 86 STR MAIN - -MEM
STRAWDEY CLINTON & JUDY D. MCCARTY
ROW ACQUISITION - E 86 ST
70,000.00
PERRY W. EVANS, JR TRUST
ROW ACQUISITION - E 86 ST
68,500.00
RONALD L. & PATSY BURGER
ROW ACQUISITION - E 86 ST
37,200.00
TOTAL CI - 86 STIR MAIN - -MEM 175,700.00
CI - 140 E AVE EXTENSION
CRAFTON, TULL AND ASSOCIATES, INC
CONSTRUCTION SERVICES
909.20
BECCO CONTRACTORS INC IN
140 E AVENUE ROADWAY EX
74,055.15
TOTAL CI - 140 E AVE EXTENSION 74,964.35
CI - SPORTSPARK FY09 JJPMORGAN CHASE BANK IWATER PROD -SPRTS PK LINE 16,961.90
TOTAL CI - SPORTSPARK FY09 16,961.90
FUND GRAND TOTAL 278,876.7
CITY GARAGE
IJPMORGAN
JPMORGAN CHASE BANK
B &M OIL - PARTS
338.25
CHASE BANK
TULSA CLEANING SYS -PARTS
210.00
Page 7
Claims List
04/20/10
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
CITY GARAGE...
JPMORGAN CHASE BANK
TULSA CLEANING SYS -PARTS
26.00
JPMORGAN CHASE BANK
TULSA CLEANING SYS -BRUSH
61.78
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISHER
208.67
RANDY STARK
WINDSHIELD REPAIR
300.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
T & W TIRE, LP
TIRES
964.40
T & W TIRE, LP
TIRES
2,200.08
JPMORGAN CHASE BANK
P & K EQUIP -PARTS
4.95
JPMORGAN CHASE BANK
UNITED FORD -PARTS
55.93
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
604.12
JPMORGAN CHASE BANK
MASTER PUMPS /EQUIP -PARTS
159.29
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
116.95
JPMORGAN CHASE BANK
AMERIFLEX HOSE -PARTS
32.40
TOTAL CITY GARAGE
5,349.36
FUND GRAND TOTAL 5,349.3
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
289.00
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
289.00
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP
264.00
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP
264.00
TOTAL WORKERS' COMP SELF -INS
1,106.00
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
255.00
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
1,934.07
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
332.76
OK TAX COMMISSION SPECIAL TAX UNIT
MITF ASSESSMENT
1,193.43
TOTAL WORKERS' COMP SELF -INS
3,715.26
FUND GRAND TOTAL 4,821.2
PLEASANT VIEW DEBT SERV EDWARD D. JONES CO. SEWER IMPROVEMENT BONDS 210.00
TOTAL PLEASANT VIEW DEBT SERV
210.00
FUND GRAND TOTAL 210.0
CITY GRAND TOTAL
$638,912.89
Page 8
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 4/20/10
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
AMOUNT
20,481.27
54,411.54
61,526.18
136,418.99
HEALTHCARE SELF INSURANCE FUND TOTAL 136,418.99
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 04/10/10
Department Payroll Expenses Total Expenses
Municipal Court
4,586.31
6,163.21
Managerial
19,307.88
26,354.76
Finance
12,965.19
18,706.32
Human Resources
6,118.95
9,095.69
Community Development
10,653.24
14,714.68
Engineering
12,230.95
18,019.64
Information Systems
9,400.58
14,399.56
Support Services
6,829.95
9,737.55
Police
98,166.48
147,016.10
Central Dispatch
10,111.57
16,683.88
Animal Control
2,258.40
3,427.34
Fire
95,021.67
1 38,166.10
Emergency Preparedness
2,818.43
4,399.82
Streets
5,628.47
8,984.12
Stormwater /ROW Maint.
6,820.50
10,483.08
Park Maintenance
6,119.35
9,082.14
Community- Senior Center
2,925.70
4,712.85
Historical Museum
2,054.82
2,788.55
Economic Development
3,639.32
4,983.52
General Fund Total
317,657.76
467,918.91
Garage Fund Total 4,103.59 6,358.26
Ambulance Fund Total 20,079.49 29,130.03
Emergency 911 Fund Total 3,370.56 5,561.15
Worker's Compensation Total 547.44 663.84
Strong Neighborhoods 2,102.12 3,086.98
Stormwater Detention 825.00 938.02
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2009 -2010
Statement of Revenues & Expenditures
As of March 31, 2010
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTALREVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTALTRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
$ 1,416,166
$ 14,059,589
$ 19,414,000
72.42%
35,830
167,454
240,300
69.69%
36,940
441,859
631,134
70.01%
35,638
354,120
501,600
70.60%
94,647
549,165
665,980
82.46%
65,745
169,076
185,102
91.34%
1,684,967
21,638,116
72.75%
15,741,262
953,978
9,208,316
12,768,541
72.12%
52,982
504,598
764,566
66.00%
80,198
1,296,209
2,146,405
60.39%
41,237
410,909
818,051
50.23%
1,128,395
69.22%
16,497,563
11,420,033
556,572
5,140,553
84.06%
4,321,229
810,273
8,114,655
11,236,000
72.22%
(1,283,543)
(12,958,673)
(17,749,075)
73.01%
(473,269)
(4,844,018)
(6,513,075)
74.37%
83,303
(1,372,522)
(522,789)
4,724,575
$ 4,201,786
3,102,596 3,102,596
$ 2,579,808 $ 1,730,074
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: WARREN LEHR
ASSISTANT CITY MANAGER
RE: ESTABLISH MINIMUM VALUE OF SURPLUS VEHICLES AND
AUTHORIZE eBay AUCTION
DATE: April 16, 2010
BACKGROUND:
The following vehicle has been deemed by the Fire Department as no longer needed to remain in
service due to age and /or condition and is being recommended to be declared surplus by the City
Council:
• 1996 GMC K -3500 Ambulance w/121,667 miles — Fire Department
• Cab & Chassis, VIN 1GDJK34F5TE523533
• / National Ambulance Builders - box # 4082.
• Vehicle is 4 Wheel Drive, has Diesel engine & automatic transmission with
121,667 miles showing on the odometer.
• Vehicle chassis, Cab and Box Interior is in good to fair condition, maintenance
records are available. Ambulance comes as shown with Ferno 93EX cot, inverter,
02 regulator, encoder radio, Dual sirens & strobe light set up.
When City staff identifies potential surplus items, an approximate worth for each item are
submitted to the City Manager /City Council along with a request for approval. Staff has
reviewed the Finance Department's "Book Value" of the vehicles /items, and values from the
"Kelley Blue Book" (when possible), as well as our auction history to determine a minimum
value for each item. The following is the minimum value that has been determined for the
following vehicle:
• 1996 GMC K -3500 Ambulance w/ 121,667 miles = $2,500
This vehicle has been replaced and is sitting outside continuing to depreciate, further losing
value to the City of Owasso.
EBAY AUCTION:
eBay is an online auction tool used by the City to obtain the highest resale or salvage price for
items that have outlived their useful lifespan and have no foreseeable value to the City of
Owasso. Auctioning surplus equipment on eBay has been used periodically since first approved
by the City Council in 2002.
PROCEDURE:
• City Council declares vehicles (or other items) surplus and declares a minimum value for
each item.
• Staff gathers identification information, writes descriptions, and takes digital pictures for
each item to be auctioned.
• Staff determines whether the item can be shipped or will need to be picked up by the
purchaser/buyer. If the City is responsible for shipping, staff will add shipping cost into
the bidding specifications on the auction site.
• Items are placed on auction for 10 days (allowing the auction to occur over two
weekends).
• When the item is added to the eBay auction site, advertising of the auction is also done on
the City of Owasso's webpage & through other social media methods such as Twitter and
Facebook.
• During the auction period, prospective bidders may e -mail the designated staff member to
ask any questions they may have about the items being auctioned. The questions and
answers are posted on the item's auction page, and item descriptions can be amended
and/or corrected during the auction.
• At the close of the auction, eBay notifies the designated staff member of the highest
bidder and provides their e -mail address.
• Staff notifies the highest bidder, and arrangements for payment by credit card, check, or
cash are handled through the Utility Billing Window, and/or through the internet using
'PayPal' .
• Arrangements are made for pick -up or shipping of the item once a deposit has been made.
Items are released or shipped once payment is received.
• A deposit is required within 2 business days, payment in full is required within 7 days,
and vehicle removal and/or shipping arrangements must be completed within 21 days of
the auction close.
eBay FEES:
for Vehicles
Listing Fee
$
57.00
10 day listing
$
8.00
Reserve Fee
$
7.00
Extra pictures
$
2.00
Scheduled listing
$
1.00
Estimated total cost
$
75.00 per vehicle listed
RECOMMENDATION:
Staff recommends City Council declare the following vehicle as surplus to the needs of the City
of Owasso and approve the accompanying amount as a minimum value to be utilized for eBay
auctioning:
1996 GMC K -3500 Ambulance w/ 121,667 miles - $ 2,500
MEMORANDUM
TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIM DOYLE
PUBLIC WORKS GENERAL SERVICES SUPERINTENDENT
SUBJECT: ACCEPTANCE OF THE TRAFFIC SIGNAL ENHANCEMENT
PROJECT AND APPROVAL OF FINAL PAYMENT
DATE: April 16, 2010
BACKGROUND:
The Capital Improvements Fund Budget allows for the expenditure of $250,000 to complete a
traffic signal study, purchase recommended hardware, and secure the installation service needed
to coordinate the timing of identified signaled intersections that are no longer efficient and result
in congested traffic delays. The City Council approved the priority sites for the Traffic Signal
Enhancement Project during their September 16, 2008 regular meeting.
On October 7, 2008, the City Council approved an engineering services agreement with Traffic
Engineering Consultants. The agreement included the study of nineteen signalized intersections
to determine which signals should be part of a coordinated signal system and which should
operate in an isolated or stand alone manner. In addition, the analysis consisted of developing
specific timing, phasing, and/or coordination for each intersection.
In February 2009, Traffic Engineering Consultants submitted their engineering report for staff
review. The study recommended eight intersections be included in a coordinated signal system
and the remaining eleven intersections operate in an isolated or stand -alone manner. The E. 761i
St. N. coordinated system is composed of the four signals at the west frontage road, the
southbound US 169 ramps, the northbound US 169 ramps, and the east frontage road. The E. 861i
St. N. coordinated system is composed of the four signals at Garnett Road, the southbound US
169 off ramp, the east frontage road, and N. 117 E. Ave. The remaining eleven intersections have
an improved timing plan for am, noon and pm peak time frames.
Following the completion of the traffic signal study by Traffic Engineering Consultants, the City
Council awarded a contract for the hardware installation portion of the project to Midstate
Traffic Control, Incorporated during their July 21, 2009 regular meeting, in the amount of
$132,711.
FINAL INSPECTIONS:
A final inspection of the project was conducted by Traffic Engineering Consultants and a final
inspection report was issued on February 24, 2010. All items identified on the report requiring
correction to meet the contract specifications have been completed and the contractor has
provided the required two -year maintenance bond for defective material or workmanship. It is
important to note that, although all contract specifications have been completed, additional
Acceptance of Traffic Signal
Enhancement Project and Approval of Final Payment
Page 2 of 2
information has been received regarding nine intersections with malfunctioning vehicle and/or
pedestrian traffic detectors. An adequate functioning detection system is critical to the proper
operation of any intersection and necessary to optimize timing, coordination and efficiency in
traffic control. Correcting the reported deficiencies in the detection system of each intersection is
vital to achieving the project goals of optimizing the traffic flow through the timing, phasing,
and/or coordination for each intersection. Currently, the Public Works staff is preparing bid
specifications to correct the traffic detection deficiencies for advertisement in May of this year.
RECONBMNDATION:
Staff recommends City Council acceptance of the Traffic Signal Enhancement Project and
authorization for final payment in the amount of $28,068.37 to Midstate Traffic Control,
Incorporated of Oklahoma City, Oklahoma.
ATTACHMENTS:
A. Signal Enhancement Sites Location Map
B. Final Payment Request provided by Midstate Traffic Control, Inc.
MIDSTATE TRAFFIC CONTROL, INC.
12501 N SANTA FE
OKLAHOMA CITY, OK 73114
Phone: (405) 751 -6227 Fax: (405) 751 -8338
Sold To: OWASSO, CITY OF
P.O. BOX 180
OWASSO, OK 74055
ATTACHMENT B
11M V VIV`
Invoice #:
24705 Your PO #:
Invoice Date:
2/05/10 Customer #: 589
Due Date:
3/07/10 Work Order #:
Terms.-
NET 30 DAYS
Job:
(001097) CITY OF OWASSO SIGNAL
MODIFICATION
Cust Phone:
(918) 272 -4959
Page 1 of 1
Quantity
Item ID Description
Unit Price Unit Name
Amount
FOR PERIOD ENDING: 01/31/09
1.00
TRAFFIC SIGNAL IMPROVEMENTS AT
132,711.0000 LS
132,711.00
VARIOUS LOCATIONS (100 %)
-1.00
LESS: PREVIOUS BILLING #24255
76,906.0200
- 76,906.02
-1.00
LESS: PREVIOUS BILLING #24284
23,954.3400
- 23,954.34
-1.00
LESS: PREVIOUS BILLING #24449
3,782.2700
- 3,782.27
TOTAL BILLED TO DATE: $132,711.00
LESS: PREVIOUS PYMTS: $104,642.63 -
TOTAL NOW DUE $ 28,068.37
Subtotal:
28,068.37
Tax:
0.00
Other:
0.00
Shipping:
0.00
Total:
$28,068.37
Thar p ` bu
wLFM5WH1
TERMS: NET 30 Service charge of 1 -' /2% per month which is an annual percentage rate of 18 %,
accounts not paid in 30 days following date of purchase.
will be charged on unpaid balance of all
WLZI5922c -07 -01
APPLICATION AND CERTIFICATE FOR PAYMENT V
TO: OWASSO, CITY OF Contract Date: 07/21/09
P.O. BOX 180
OWASSO, OK 74055 Application Date: 02/05/10
FROM: MIDSTATE TRAFFIC CONTROL, INC. Period To: 01/31/10
Distribution To: Owner
Architect
PROJECT: N/A Contractor
CONTRACT FOR: TRAFFIC SIGNAL IMPROVEMENTS Engineer
AT VARIOUS LOCATIONS
u CONTRACTOR'S APPLICATION FOR PAYMENT U
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
1.
Original Contract Sum
$132,711.00
2.
Net Change by Change Orders
$ 0.00
3.
Contract Sum to Date (Line 1 & 2)
$132,711.00
4.
Total Completed & Stored to Date
$132,711.00
(Column G on Continuation Sheet)
5.
Retainage: a. 0% of Completed Work
$ 0.00
(Column D & E on Continuation Sheet)
- FINAL
b. % of Stored Material
$ 0.00
(Column F on Continuation Sheet)
Total Retainage (Line 5a & 5b)
$ 0.00
6.
Total Earned Less Retainage
$132,711.00
(Line 4 less Line 5 Total)
7.
Less Previous Certificates for Payment
$104,642.63
SPECIAL PROVISIONS
0609 00900 - Page 2 of 4
8. CURRENT PAYMENT DUE
9. Balance to Finish, Plus Retainage
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
Change Orders approved in previous
months by OWNER
TOTALS
Approved this month
Number
Date Approved
ADDITIONS
TOTALS $
Net Change by Change Orders
$ 28,06837
$ 0.00
DEDUCTIONS
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is no 1w due.
CONTRACTOR: R MIDSTAJ RAFFIC CONTROL, INC.
By: PRESIDENT Date: 02 /05/10
STATE OF OKLAHOMA )
) SS
COUNTY OF OKLAHOMA )
Subscribed and sworn to before me this 5th day of February, 2010.
VA LVE4XAUppg
Notary PWft, 310110 w
a Of OkgM m
(SEAL) f Qualfie Oklahoma �� 3 Co n X 11
Notary Public
My Commission Expires:
SPECIAL PROVISIONS
0609 00900 - Page 3 of 4
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Architect /Engineer certifies to the Owner that to the best
of the Architect /s /Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $
(Attach explanation if amount certified differs from the amount applied for.)
ARCHITECT / ENGINEER:
L'In
Date:
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
SPECIAL PROVISIONS
0609 00900 - Page 4 of 4
CONTINUATION SHEET Page of
Application and Certification for Payment, containing Contractor's signed Certification is
attached.
Application Number: 4 Application Date: 02/05/10
Period to: 01/31/10
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
A
B
C
D
E (cont)
ITEM
NO.
DESCRIPTION
OF WORK
SCHEDULED
VALUE
WORK COMPLETED
FROM PREVIOUS
APPLICATION
WORK COMPLETED
THIS PERIOD
1
Traf Signal Impv
$132,711.00
$104,642.63
$28,068.37
$132,711.00
$104,642.63
$28,068.37
(cont) F
G
H
I
R E) MATERIALS
PRESENTLY STORED
(NOT IN D O
TOTAL COMPLETED
AND STORED
TO DATE
(D + E+ f)
%
(G /C)
BALANCE
TO FINISH
(C -G)
RETAINAGE
$0.00
$132,711.00
100
$0.00
$0.00
$0.00
$132,711.00
100
$0.00
$0.00
NOTE: At bottom of each column, run totals.
SPECIAL PROVISIONS
0609 00900 - Page 5 of 4
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
)SS
COUNTY OF OKLAHOMA )
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
MIDSTATE TRAFFIC C,QNTROL, INC.
IM„ 1 PRESIDENT
Contractor or Supplier
Subscribed and sworn to before me this 5th day of February, 2010.
�/94 LVA4"IAW
Notary Pu lic V.S. LEE- SCRUGGS
Notary Public, State of Oklahome
Commission # No. 9904009
uaiMed In Oklahoma County
Commisalon EVIt": October S, ZOft
My Commission Expires:
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
SPECIAL PROVISIONS
0609 00900 - Page 6 of 4
MEMORANDUM
TO: HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
ASSISTANT CITY MANAGER, ADMINISTRATION
SUBJECT: OWRB VARIABLE RATE LOAN REFINANCING
OPWA RESOLUTION NO. 2010-02
CITY RESOLUTION NO. 2010-04
DATE: April 16, 2010
BACKGROUND:
At the March 16, 2010 Regular Authority Meeting, the OPWA Trustees approved a resolution
authorizing an application with the OWRB to refinance an existing variable rate loan. (See attached
Memorandum dated March 11, 2010.) The Trustees of the Oklahoma Water Resources Board
approved that application at their meeting on April 13, 2010.
Funding for the OPWA loan will be part of a $35 million Revenue Bond to be issued by the OWRB.
Final authorization by the OPWA Trustees and the City Council is needed in order to meet the time
requirements for approval by the State Bond Oversight Commission prior to issuance of the OWRB
Revenue Bonds.
OPWA RESOLUTION NO. 2010-02:
Approval of Resolution No. 2010 -02 by the OPWA Trustees would authorize a loan from the
OWRB in an amount not to exceed $700,000 to refinance a variable rate loan originally issued in
1993. The Promissory Note would have a maturity date not later than October 1, 2019 with Net
Interest Cost not to exceed a specified rate. (The "not to exceed" interest rate will be provided at the
April 20, 2010 meeting.) The Resolution authorizes the Chairman or Vice Chairman and officers of
the OPWA to execute documents and to take further action as required to complete the transaction.
OPWA Resolution No. 2010 -02 approves the Loan Agreement and the Series 2010 Supplemental
Note Indenture; affirms the existing security agreements, covenants, lease and sales tax pledge; and
approves and authorizes the payment of listed fees and expenses associated with the loan.
CITY RESOLUTION NO. 2010-04:
Any indebtedness incurred by the OPWA requires City Council approval. City Resolution No.
2010 -04 authorizes and approves the action taken by the OPWA to issue its Series 2010 Promissory
Note to the OWRB in an amount not to exceed $700,000.
The Resolution further affirms the existing lease and sales tax pledge between the City and the
OPWA and authorizes the Mayor and City Clerk to execute documents.
RECOMMENDATION:
Staff recommends Trustee approval of OPWA Resolution No. 2010 -02, authorizing a loan from the
OWRB in an amount not to exceed $700,000, and containing other provisions related thereto.
Staff recommends City Council approval of City Resolution No. 2010 -04 approving action taken by
the OPWA authorizing a promissory note to the OWRB and containing other provisions related
thereto.
ATTACHMENTS:
OPWA Resolution No. 2010 -02
City Resolution No. 2010 -04
OWRB Application Memo dated March 11, 2010
THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, TULSA
COUNTY, OKLAHOMA, MET IN REGULAR SESSION ON THIS 20' DAY OF APRIL, 2010,
AT 6:30 P. M.
motion.
PRESENT:
ABSENT:
Thereupon, the Chairman introduced a Resolution which was read by the Secretary. Trustee
moved that the Resolution be adopted and Trustee seconded the
The motion carrying with it the adoption of the Resolution prevailed by the following vote:
Iff--w
The Resolution as adopted is as follows:
[Resolution No. 2010 -02 begins on following page]
THE OWASSO PUBLIC WORKS AUTHORITY
RESOLUTION NO. 2010 -02
A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY
AUTHORIZING A LOAN FROM THE OKLAHOMA WATER RESOURCES
BOARD IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF NOT TO
EXCEED $700,000; APPROVING THE ISSUANCE OF A PROMISSORY NOTE
IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED
$700,000, SECURED BY A PLEDGE OF REVENUES AND AUTHORIZING
ITS EXECUTION; DESIGNATING THE LOCAL TRUSTEE; APPROVING
AND AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT;
APPROVING AND AUTHORIZING THE EXECUTION OF A SERIES 2010
SUPPLEMENTAL NOTE INDENTURE; RATIFYING A LEASE, AS
AMENDED BY AN AMENDMENT TO LEASE; APPROVING VARIOUS
COVENANTS; APPROVING AND AUTHORIZING PAYMENT OF FEES AND
EXPENSES; AUTHORIZING DOCUMENTS PERTAINING TO A YEAR -TO-
YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; AND CONTAINING
OTHER PROVISIONS RELATING THERE'�O.
°� A
WHEREAS, The Owasso Public WoA �tthority, Tulsa County, Oklahoma (the
"Borrower "), was organized under Title 60, {�k,*ma Statutes 2001, Sections 176 - 180.4, as
amended, for the purpose of furthering the bhinctions of the City of Owasso, Oklahoma (the
"City "); and 5t'
C
WHEREAS, the Borrower here ore issued its Series 1993B Promissory Note to
Oklahoma Water Resources Board in the original principal amount of $970,000 (the "1993B
Note "); and
WHEREAS, the 1993B Note provided long term financing for certain water and wastewater
system improvements constructed by the Borrower; and
WHEREAS, the Board has approved a loan application of the Borrower and the Borrower
has determined to borrow money from the Board for the purpose of refinancing the outstanding
principal amount of the 1993B Note and to evidence such loan by the issuance of the Borrower's
Series 2010 Promissory Note to Oklahoma Water Resources Board in the original principal amount
of not to exceed $700,000 (the "2010 Note "), said Note being secured by a pledge of revenue
derived from Borrower's water, sanitary sewer, garbage and trash collection systems and the Bailey
Ranch Golf -Club (hereinafter collectively the "System ") and the revenue generated pursuant to a
two percent (2%) sales tax received by the Borrower from the City, which sales tax is levied
pursuant to Ordinance No. 103 of the City, as amended by Ordinance No. 153 of said City (the
"Limited Sales Tax Revenue ").
NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO
PUBLIC WORKS AUTHORITY, TULSA COUNTY, OKLAHOMA:
2
Section 1. Issuance of Note. The Borrower is hereby authorized to accept said loan and
issue its 2010 Note payable to the Board. The principal amount of the 2010 Note shall not exceed
$700,000, and the Net Interest Cost on the 2010 Note shall not exceed % per annum, and the
maturity date shall be not later than October 1, 2019. The Chairman or Vice Chairman shall be
authorized to execute a Certificate of Determination establishing the principal amount, maturity,
and rate of interest on the Note. The 2010 Note will be secured by a lien on the revenues of the
System and a year -to -year pledge of the Limited Sales Tax Revenue. The officers of the Borrower
are hereby authorized and directed to execute the 2010 Note and to do any and all lawful things to
effect said loan and secure said loan from the Board.
Section 2. Designation of Local Trustee. The Borrower hereby designates The Bank of
New York Mellon Trust Company, N.A., to serve as the Local Trustee of certain funds in relation
to the 2010 Note.
Section 3. Execution of Loan Agreement. The Loan Agreement, by and between the
Borrower and the Board (the "Loan Agreement ") is hereby approved and the Chairman or Vice
Chairman and Secretary or Assistant Secretary are hereby authorized to execute same for and on
behalf of the Borrower, and to do all other lawful things to carry out the terms and conditions of
said Loan Agreement.
Section 4. Execution of Series 2010 Supplemental Note Indenture. The Series 2010
Supplemental Note Indenture, by and between the Borrower and the Local Trustee (which
supplements and amends the General Bond Indenture dated as of December 1, 1997 between said
parties and as heretofore supplemented and amended), pertaining to the 2010 Note is hereby
approved and the Chairman or Vice Chairman and Secretary or Assistant Secretary are hereby
authorized to execute same for and on behalf of the Borrower, and to do all other lawful things to
carry out the terms and conditions of said Series 2010 Supplemental Note Indenture. The General
Bond Indenture as heretofore supplemented and amended and as supplemented pursuant to the
terms of the Series 2010 Supplemental Note Indenture shall be referred to herein collectively as the
"Indenture ".
Section 5. Covenants of Borrower. Until payment in full of the 2010 Note and
performance of all obligations owing to the Board under the Loan Agreement and the instruments
executed pursuant hereto, unless the Board shall otherwise consent in writing, the Borrower hereby
represents its intent to abide by and carry out the covenants contained in the Indenture and the Loan
Agreement, which covenants are incorporated herein in their entirety.
Section 6. Lease. The Lease dated July 31, 1973, as amended by an Amendment to Lease
dated as of July 1, 1996, between the City of Owasso, Oklahoma, and the Borrower, whereby the
City leased its water, sanitary sewer, garbage and trash collection systems and the Bailey Ranch
Golf Club to the Borrower, is hereby ratified and confirmed and the term of said Lease, as
amended, shall extend until the 2010 Note is paid.
3
Section 7. Fees and Expenses. Upon closing of the referenced loan, the officers of the
Borrower are hereby authorized to disburse (from loan proceeds or other available funds of the
Borrower) certain fees and expenses all as set forth on Exhibit "A" hereto.
Section 8. Sales Tax Pledge. That the Chairman or Vice Chairman and Secretary or
Assistant Secretary of the Borrower be and are hereby authorized to execute and deliver any and all
documentation on behalf of the Borrower pertaining to the year -to -year pledge of the Limited Sales
Tax Revenue for purposes of securing the 2010 Note.
Section 9. Necessary Action. The Chairman or Vice Chairman and Secretary or Assistant
Secretary of the Borrower are hereby further authorized on behalf of the Borrower to approve the
disbursement of the proceeds of the 2010 Note and other funds of the Borrower in connection with
the issuance of the 2010 Note and the accomplishment of the transaction contemplated herein, and
further, to accept, receive, execute, attest, seal and deliver the above mentioned documents and all
additional documentation, certifications and instruments and to take such further actions as may be
required in connection with the transaction contemplated hereby, and are further authorized to
approve and make any changes to the documents approved by this Resolution, for and on behalf of
the Borrower, the execution and delivery of such documents being conclusive as to the approval of
any terms contained therein.
[Remainder of Page
Intentionally Left Blank]
n
APPROVED AND ADOPTED THIS 20' DAY OF APRIL, 2010.
(SEAL)
ATTEST:
Sherry Bishop, Secretary
APPROVED AS TO FORM:
Julie Lombardi, Authority Attorney
5
THE OWASSO PUBLIC WORKS
AUTHORITY
Stephen Cataudella, Chairman
STATE OF OKLAHOMA )
)SS
COUNTY OF TULSA )
I, the undersigned, Secretary of The Owasso Public Works Authority, Tulsa County,
Oklahoma, an Oklahoma public trust, do hereby certify that the above and foregoing is a true, full
and correct copy of an excerpt from the minutes of a meeting of the Board of Trustees of said
public trust held on the date above stated, all as recorded in the official minutes of such meeting. I
further certify that the "Open Meeting Law" was complied with for such meeting.
(SEAL)
GIVEN UNDER MY HAND THIS 20TH DAY OF APRIL, 2010.
R
Secretary
EXHIBIT "A"
Fees and Expenses Paid at Closing
The Bank of New York Mellon Trust Company, N.A.,
Acceptance Fee $500.00
The Public Finance Law Group PLLC
Legal Fee and Reimbursement for Out -of- Pocket Expenses $17,000.00
Hawkins Delafield & Wood LLP
Special Tax Counsel Legal Fee $5,000.00
Crawford & Associates, P.C.
Consulting Fee for Certificate of Additional Debt $2,500.00
Oklahoma Water Resources Board
Issuance Costs $6,000.00'1
* Not to exceed amount; to be established pursuant to Closing Order of Borrower
7
PURSUANT TO THE LEGAL NOTICE AS IS REQUIRED BY THE OKLAHOMA
OPEN MEETING ACT INCLUDING THE POSTING OF NOTICE AND AGENDA AS IS
REQUIRED BY THE TERMS THEREOF, THE MAYOR AND CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA (THE "CITY ") MET IN REGULAR SESSION IN SAID CITY ON
THE 20' DAY OF APRIL, 2010, AT 6:30 O'CLOCK P.M.
PRESENT:
ABSENT:
(OTHER PROCEEDINGS)
Thereupon, the following resolution was introduced and caused to be read by the City
Clerk. Councilmember moved passage of the Resolution and Councilmember
seconded the motion. The motion carrying with it the approval of said
Resolution was approved by the following vote:
AYE:
NAY:
The Resolution so approved is as follows:
[Resolution No. 2010 -04 begins on following page]
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2010-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, APPROVING ACTION TAKEN BY THE OWASSO PUBLIC
WORKS AUTHORITY AUTHORIZING ISSUANCE, SALE AND DELIVERY
OF A PROMISSORY NOTE OF THE AUTHORITY TO THE OKLAHOMA
WATER RESOURCES BOARD; RATIFYING A CERTAIN LEASE, AS
AMENDED; AUTHORIZING DOCUMENTS PERTAINING TO A YEAR -TO-
YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; AND CONTAINING
OTHER PROVISIONS RELATED THERETO.
WHEREAS, The Owasso Public Works Authority (the "Authority ") did, by its Resolution
adopted on April 20, 2010, authorize the issuance, sale and delivery of its Series 2010 Promissory
Note to Oklahoma Water Resources Board, in order to refinance the outstanding principal amount
of the Authority's Series 1993B Promissory Note to Oklahoma Water Resources Board, which
financed improvements to the Authority's water and wastewater systems; and
WHEREAS, the Mayor and City Council hereby determine that the actions taken by the
Authority should be authorized and approved.
NOW, THEREFORE, BE IT RESOLV,4,VX CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA THAT: C.
p
Section 1 . Issuance of Note. T e issuance, sale and delivery of The Owasso Public
Works Authority, Tulsa County, Oklahoma, Series 2010 Promissory Note to Oklahoma Water
Resources Board in the principal amount of not to exceed $700,000 (the "2010 Note "), all as
approved by said Authority on April 20, 2010, be and hereby is authorized, approved and ratified.
Section 2. Approval. That all actions heretofore taken by the Authority in connection with
the issuance, sale and delivery of the 2010 Note, and all other aspects of the transaction be and are
hereby authorized, approved and ratified.
Section 3. Lease. The Lease dated July 31, 1973, as amended by an Amendment to Lease
dated as of July 1, 1996, between the City and the Authority, whereby the City leases its water,
sanitary sewer, garbage and trash collection systems and the Bailey Ranch Golf Club to the
Authority, is hereby ratified and confirmed and the term of said Lease, as amended, shall extend
until the 2010 Note is paid.
Section 4. Sales Tax Pledge. That the Mayor or Vice Mayor and City Clerk or Assistant
City Clerk be and are hereby authorized to execute and deliver any and all documentation on behalf
of the City pertaining to a year -to -year pledge of certain sales tax revenue levied by the City.
2
Section 5. Necessary Action. That the Mayor or Vice Mayor and City Clerk or Assistant
City Clerk be and hereby are authorized and empowered to execute and deliver for and on behalf of
the City any and all other documents or instruments reasonably necessary to accomplish the
issuance, sale and delivery of the 2010 Note and all other aspects of the transaction.
[Remainder of Page
Intentionally Left Blank]
3
APPROVED AND ADOPTED THIS 20TH DAY OF APRIL, 2010.
(SEAL)
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
STATE OF OKLAHOMA )
)SS
COUNTY OF TULSA )
I, the undersigned, City Clerk of the City of Owasso, Oklahoma, do hereby certify that the
above and foregoing is a true, full and correct copy of an excerpt from the minutes of a meeting of
the City Council of said City held on the date above stated, all as recorded in the official minutes of
such meeting. I further certify that the "Open Meeting Law" was complied with for such meeting.
(SEAL)
GIVEN UNDER MY HAND THIS 20' DAY OF APRIL, 2010.
5
City Clerk
MEMORANDUM
TO: HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: SHERRY BISHOP
ASSISTANT CITY MANAGER, ADMINISTRATION
SUBJECT: RESOLUTION NO 2010 -01
OWRB APPLICATION FOR LOAN RE- FINANCING
DATE: March 11, 2010
BACKGROUND:
The OPWA has an opportunity to convert a variable interest rate note to a fixed interest rate. The
note was one of two loans for water and sewer system improvements secured by the OPWA in 1993
with the Oklahoma Water Resources Board (OWRB). Loan number FAP 92- 0107 -LB was a thirty -
year variable interest rate note for $970,000.
The OWRB has advised us that they are working with another city to issue a large fixed rate bond
issue ($30+ million) that provides an opportunity for other OWRB borrowers to convert current
variable rate loans to a fixed rate. The loan closing is not expected until early June, but the OWRB
wants to proceed with its decision making process at their April board meeting. In order to meet that
time frame, an application with the OWRB must be submitted next week (requested by March 19'').
Applications to the OWRB must be authorized by an OPWA resolution.
The main advantage of this fixed rate conversion would be to eliminate the potential risk of future
high interest rates. There is no cap on the current variable rate. The OWRB re -sets the rate quarterly
when they re- market their bonds. The potential savings from this rate conversion is based on an
assumption that interest rates would increase over the next twelve years. The historical average
interest rate for this OWRB program (since 1986) has been 4.088%. If rates stay at less than 4%
over the next 12 years, there would not be considerable savings from this rate conversion. Much of
the savings would come from reducing the term by three years. The estimated savings from this rate
conversion ranges from $45,000 to more than $140,000 depending on future interest rates.
The proposed re- financing would —
■ Refund the existing loan ($688,233.32 current balance),
• Reduce the term to 9 years (from the remaining12 years),
• Fix an interest rate (3.0% current estimate),
• Fund a new debt service reserve (approximately $70,000, reduced from current $97,000).
• Pay all costs of issuance ($26,000 estimate).
OPWA RESOLUTION NO. 2010-01:
Resolution No. 2010 -01 authorizes an application with the OWRB to re- finance the Owasso FAP
Series 1993B note. The resolution also hires The Public Finance Law Group PLLC (Allan Brooks)
to serve as counsel for this re- financing. After approval by the OWRB, authorization for the actual
re- financing would require additional action by the OPWA Trustees and the City Council at a future
meeting.
RECOMMENDATION:
Staff recommends Trustee approval of OPWA Resolution No. 2010 -01 authorizing an application
with the OWRB for loan re- financing.
CITY OF OWASSO, OKLAHOMA
RESOLUTION NUMBER 2010 -05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, IN SUPPORT OF UTILIZING FEDERAL
TRANSPORTATION APPROPRIATIONS TO INITIATE THE
REQUIRED ENVIRONMENTAL
WIDENING OF US HIGHWAY 169
E. 116TH STREET NORTH.
IMPACT STUDY FOR THE
FROM E. 56TH STREET NORTH TO
WHEREAS, US Highway 169 serves as a major transportation corridor for our state;
and, the City of Owasso has worked aggressively to secure the necessary federal funding for the
accelerated widening of US Highway 169 from I -244 to E. 116th Street North; and,
WHEREAS, the Oklahoma Department of Transportation has completed the
environmental impact study on the section of roadway between I -244 and E. 56th Street North
and widening improvements are now under construction; and,
WHEREAS, funding has been approved by Congress to perform the required
environmental analysis and assesment for widening improvements to US Highway 169 between
E. 56th Street North and E. 116th Street North.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OWASSO, OKLAHOMA, that, to -wit:
The City Council of the City of Owasso does hereby endorse and support the expenditure of
federal appropriated transportation funding to initiate the required environmental impact studies
and analysis necessary for the construction of roadway widening improvements to US Highway
169 from E. 56th Street North to E. 116th Street North.
DATED this 20th day of April, 2010.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney