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Home My WebLink About2010.04.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY RECEIVED TYPE OF MEETING: Regular APR _ 7Ulo DATE: April 20, 2010 City Clerk's TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, April 16, 2010. J ann M. Stevens, Deputy City Clerk 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. 4. 5. 6. 7. 8. A. Approval of the Minutes of the April 6, 2010 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Attachment # 3-C Consideration and appropriate action relating to items removed from the Consent Agenda. Report from OPGA Manager. Report from OPGA Attorney. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) Adjournment. 0:\MANAGERIALWgendas\OPGA\2010\042010 posting.doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 6, 2010 The Owasso Public Golf Authority met in regular session on Tuesday, April 6, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, April 2, 2010. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 8:14 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman None Doug Bonebrake, Vice Chair Wayne Guevara, Trustee Jon Sinex, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the March 16, 2010 Regular Meeting. B. Approval of Claims. Mr. Sinex moved, seconded by Mr. Guevara, to approve the OPGA Consent Agenda with claims totaling $26,720.28. The payroll payment reports for pay period ending 03/13/10 and 03/27/10 were included for review. YEA: Guevara, Stovall, Sinex, Cataudella, Bonebrake NAY: None Motion carried 5-0. Owasso Public Golf Authority April 6, 2010 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Guevara, Sinex, Cataudella, Stovall, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 8:15 p.m. Juliann Stevens, Deputy City Clerk Steve Cataudella, Chair 2 Claims List 04/20/10 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK GEAR SPORT -MERCHANDISE 1,111.04 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 137.05 JPMORGAN CHASE BANK ALL STAR -MERCHANDISE 183.84 JPMORGAN CHASE BANK REASOR'S-FOOD 25.87 JPMORGAN CHASE BANK WALMART-FOOD 296.27 JPMORGAN CHASE BANK CALLAWAY GOLF -MERCHANDISE 18.80 JPMORGAN CHASE BANK CALLAWAY GOLF -MERCHANDISE 144.00 JPMORGAN CHASE BANK REASORS-FOOD 3.87 JPMORGAN CHASE BANK REASORS-FOOD 44.88 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 415.92 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 113.58 BEN E. KEITH CO. FOOD 588.90 BEN E. KEITH CO. FOOD 407.67 BGR DAILY ACCT. REIMB PETTY CASH 30.19 JPMORGAN CHASE BANK PING - MERCHANDISE 502.01 JPMORGAN CHASE BANK REASOR'S-FOOD 32.29 TOTAL OPGA 4,056.18 GOLF SHOP JPMORGAN CHASE BANK HOBBY LOBBY -TOUR CARDS 101.22 JPMORGAN CHASE BANK HOBBY LOBBY -LABELS 12.87 TOTAL GOLF SHOP 114.09 CART OPERATIONS JPMORGAN CHASE BANK ROBERTSON-TIRES 119.80 JPMORGAN CHASE BANK TATE BOYS -TIRES 244.65 JPMORGAN CHASE BANK ROBERTSON-TIRES 89.85 JPMORGAN CHASE BANK ALLIED -BEARINGS 100.10 JPMORGAN CHASE BANK JUSTICE GOLF CAR -PARTS 410.87 TOTAL CART OPERATIONS 965.27 COURSE MAINT TIMOTHY BOYCE SAND 1,400.00 JPMORGAN CHASE BANK BUILDERS SUPPLY -DOOR 450.00 ESTES, INCORPORATED SEED 295.63 JPMORGAN CHASE BANK LOWES-SHRUBS AND MULCH 136.18 JPMORGAN CHASE BANK ALLIED -BEARINGS 9.43 ESTES, INCORPORATED CHEMICALS 1,619.25 ESTES, INCORPORATED CHEMICALS 80.50 ESTES, INCORPORATED CHEMICALS 124.20 ESTES, INCORPORATED CHEMICALS 46.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 120.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 156.00 JPMORGAN CHASE BANK ALLIED -OIL SEAL 4.05 JPMORGAN CHASE BANK LOWES-SHOVEUBROOMS 91.46 JPMORGAN CHASE BANK LOWES-CLEANING SUPPLIES 12.91 JPMORGAN CHASE BANK LOWES-HARDWARE 37.03 Page 1 Claims List 04/20/10 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK BA LAWN & GARDEN -GRAVEL 181.99 JPMORGAN CHASE BANK LOWES-SHRUBS 116.70 JPMORGAN CHASE BANK LOWES-SHRUB 18.98 JPMORGAN CHASE BANK ALLIED -BEARINGS 51.79 JPMORGAN CHASE BANK LUBER BROS-HEADLIGHTS 63.17 JESCO PRODUCTS, INC SIGNS 228.61 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 82.93 JPMORGAN CHASE BANK P & K EQUIP -BLOWER 25.16 TOTAL COURSE MAINT 5,351.97 FOOD & BEV JPMORGAN CHASE BANK ARCTIC SALES -REFRIGERATOR 1,795.00 JPMORGAN CHASE BANK WALMART-SUPPLIES 13.21 BEN E. KEITH CO. SUPPLIES 25.20 BEN E. KEITH CO. SUPPLIES 85.20 JPMORGAN CHASE BANK SADDORIS - LINENS 294.13 JPMORGAN CHASE BANK REASOR'S-SUPPLIES 2.69 JPMORGAN CHASE BANK REASOR'S-SUPPLIES 1.43 TOTAL FOOD & BEV 2,216.86 GOLF ADMIN JPMORGAN CHASE BANK SOUTH CENTRAL -MEETING EXP 75.00 JPMORGAN CHASE BANK SOUTH CENTRAL -DUES 50.00 JPMORGAN CHASE BANK COURSE TRENDS -HOSTING 355.00 GREENWAY GOLF, INC AGRONOMIC FEES 2,500.00 JPMORGAN CHASE BANK WORDCOM-PAPER 64.64 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 362.04 JPMORGAN CHASE BANK S CENTRAL SEC -ADVERTISING 25.00 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 254.90 JPMORGAN CHASE BANK MEETING EXPENSE 48.51 TOTAL GOLF ADMIN 3,735.09 FUND GRAND TOTAL 16,439.4 OPGA GRAND TOTAL $16,439.46 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/10/10 Department Payroll Expenses Total Expenses Golf Shop Operations 2,126.04 3,193.39 Cart Operations 969.88 1,112.44 Golf Course Operations 6,954.89 10,598.14 Food & Beverage 2,369.27 3,077.92 General & Administration 3,184.22 4,517.19 FUND TOTAL 15,604.30 22,499.08 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of March 2010 and 2009 March 31, 2010 March 31, 2009 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 30,016 329,681 667,000 49.43% 27,344 326,196 914,000 35.69% Merchandise sales 9,385 84,924 185,000 45.90% 12,556 102,473 210,000 48.80% COS -- merchandise (8,146) (64,594) (140,000) 46.14% (10,332) (80,243) (150,000) ° 53.50 /° Food & beverage 5,555 77,198 205,000 37.66% 8,195 102,082 250,000 40.83% COS -- food & beverage (4,315) (44,800) (76,000) 58.95% (7,974) (45,627) (68,000) 67.10% Interest & other 268 24,231 33,000 73.43% 2,500 23,172 33,697 68.76% Transfer from General Fund - - - - - - - 0.00% TOTAL OPERATING REVENUES 32,763 406,640 874,000 46.53% 32,2 00 428,052 1,189,697 35.98% OPERATING EXPENSES: Personal services 45,529 469,548 619,305 75.82% 57,465 555,054 804,064 69.03% Materials & supplies 7,533 77,307 91,110 84.85% 9,761 92,575 100,755 91.88% Other services 7,475 98,259 131,250 74.86% 11,584 103,669 168,399 61.56% Capital outlay - 4,000 4,000 100.00% - 61,334 61,569 99.62% Debt service 2,338 21,041 28,335 74.26% 4,638 41,244 54,910 75.11 % TOTAL OPERATING EXPENSES 62,874 670,155 874,000 76.68% 83,448 853,877 1,189,697 71.77% NET INCOME (LOSS) (30,112) (263,516) - (51,158) (425,824) -