HomeMy WebLinkAbout2010.05.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING: Regular
DATE: May 18, 2010
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall
at 6:00 p.m. on Friday, May 14, 2010.
oiann M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Chairman Doug Bonebrake
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of the Minutes of the May 4, 2010 Regular Meeting.
Attachment # 3 -A
B. Approval of Claims.
Attachment # 3 -B
C. Acknowledgement of receiving the monthly FY 2009 -2010 budget status report.
Attachment # 3 -C
0AMANAGERIAL\Agendas \0P WA \2010 \051810.doc
Owasso Public Works Authority
May 18, 2010
Page 2
4. Consideration and appropriate action relating to items removed from the Consent Agenda.
5. Consideration and appropriate action relating to a request for Trustee approval of Change
Order No. 2 in the amount of $19,713, adjusting the total amount to $8,963,608.
Mr. Feary
Attachment #5
Staff recommends Trustee approval of Change Order No. 2 in the amount of $19,713 in
order to correct a scrivener's error and further comply with the Oklahoma law requiring a
100% bond for publicly bid projects, adjusting the total contract amount to $8,963,608.
6. Report from OPWA Manager.
7. Report from OPWA Attorney.
8. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
9. Adjournment.
O:\MANAGERIAL \Agendas \OP W A\2010 \051810.doc
OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, May 4, 2010
The Owasso Public Works Authority met in regular session on Tuesday, May 4, 2010 in the
Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the
City Hall bulletin board at 6:00 p.m. on Friday, April 30, 2010.
ITEM 1. CALL TO ORDER
Chairman Cataudella called the meeting to order at 7:21 p.m.
ITEM 2. ROLL CALL
PRESENT
Steve Cataudella, Chairman
Doug Bonebrake, Vice Chair
Bryan Stovall, Trustee
A quorum was declared present.
STAFF
Rodney Ray, Authority Manager
Julie Lombardi, Authority Attorney
ITEM 3. ELECTION OF CHAIRMAN
ABSENT
Wayne Guevara, Trustee
Jon Sinex, Trustee
Mr. Stovall moved, seconded by Mr. Cataudella, to nominate Doug Bonebrake for Chairman.
YEA: Cataudella, Stovall, Bonebrake
NAY: None
Motion carried 3 -0.
ITEM 4. ELECTION OF VICE CHAIRMAN
Mr. Cataudella moved, seconded by Mr. Stovall, to nominate Jon Sinex for Vice Chairman.
YEA: Cataudella, Stovall, Bonebrake
NAY: None
Motion carried 3 -0.
ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA
Owasso Public Works Authority
May 4, 2010
A. Approval of Minutes of the April 20, 2010 Regular Meeting.
B. Approval of Claims.
Mr. Stovall moved, seconded by Mr. Cataudella, to approve the OPWA Consent Agenda with
claims totaling $626,499.69. The payroll payment reports for pay period ending 04/24/10 were
included for review.
YEA: Cataudella, Stovall, Bonebrake
NAY: None
Motion carried 3 -0.
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS
REMOVED FROM THE CONSENT AGENDA
No action was required on this item.
ITEM 7. REPORT FROM OPWA MANAGER
No report.
ITEM 8. REPORT FROM OPWA ATTORNEY
No report.
ITEM 9. NEW BUSINESS
None
ITEM 10. ADJOURNMENT
Mr. Cataudella moved, seconded by Mr. Stovall, to adjourn the meeting.
YEA: Stovall, Cataudella, Bonebrake
NAY: None
Motion carried 3 -0 and the meeting was adjourned at 7:23 p.m.
Juliann Stevens, Deputy Secretary
2
Doug Bonebrake, Chair
Claims List
05/18/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
OPWA
JAMERICAN MUNICIPAL SERVICES CORP.
1COLLECTION SERVICES
1 364.53
TOTAL OPWA
364.53
OPWA ADMINISTRATION
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
59.91
TREASURER PETTY CASH
NOTARY FILING
10.00
CITY OF OWASSO
ADMINISTRATIVE OVERHEAD
12,500.00
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
18.29
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
44.00
TERMINIX
PEST CONTROL
61.00
UNITED STATES CELLULAR CORPORATION
CELL PHONE SERVICE
56.43
JPMORGAN CHASE BANK
MEETING EXPENSE
53.96
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
40.00
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
229.79
OFFICE DEPOT INC
OFFICE SUPPLIES
73.98
TOTAL OPWA ADMINISTRATION
13,147.36
UTILITY BILLING
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
5.01
KATHLEEN A BALSIGER
METER READER
209.70
TODD C. KIMBALL
METER READER
279.00
DAVID R. OLINGHOUSE
METER READER
270.90
TYRONE EUGENE DINKINS
METER READER
267.45
MARK MEYER
METER READER
198.45
MARK MEYER
METER READER
322.20
TECHNICAL PROGRAMMING SERVICES INC
BILLING SERVICES
1,195.11
TOTAL UTILITY BILLING 2,747 82
WATER
DAVID'S ELECTRIC, INC.
TELEMETRY POLE AT 76TH
1,100.00
OWASSO TOP SOIL
DIRT
120.00
CITY OF TULSA UTILITIES
WATER
77,183.07
CITY OF TULSA UTILITIES
WATER
110,898.47
WORKHEALTH SOLUTIONS, LLC
HEP B VACCINE
88.00
JPMORGAN CHASE BANK
WATER PROD -22 METER CANS
847.00
HARD HAT SAFETY AND GLOVE LLC
SAFETY GLASSES AND GLOVES
45.30
CITY GARAGE
CITY VEH & TRK PARTS
381.21
JPMORGAN CHASE BANK
WATER PROD -NUTS AND BOLTS
29.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
48.43
JPMORGAN CHASE BANK
LOWES -METER VAIT
14.60
JPMORGAN CHASE BANK
LOWES -PAINT AND WAND
26.25
JPMORGAN CHASE BANK
LOWES- MATERIALS
6.08
JPMORGAN CHASE BANK
EQUIP ONE -METER VAIT
32.00
JPMORGAN CHASE BANK
EQUIP ONE -PULL CORD
23.44
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
54.50
TOMMY E. KITCHEN
ENGINEERING SERVICES
16,940.88
FLEETCOR TECHNOLOGIES
FUELMAN - APRIL, 2010
1,305.03
Page 1
Claims List
05/18/2010
Budget Unit Title
Vendor Name
Payable Description
jPayment Amouni
WATER...
ICITY GARAGE
ILABOR OVERHEAD CHGS APRIL
83333
TOTAL WATER 209,976.59
WASTEWATER TREATMENT
FLEETCOR TECHNOLOGIES
FUELMAN -APRIL, 2010
664.92
CITY GARAGE
CITY VEH & TRK PARTS
116.27
JPMORGAN CHASE BANK
LOWES -HAND SPRAYER
39.97
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
55.81
JPMORGAN CHASE BANK
WASTE MGMT- SLUDGE REMOVAL
3,315.34
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
59.24
CITY GARAGE
LABOR OVERHEAD CHGS APRIL
333.33
HARD HAT SAFETY AND GLOVE LLC
SAFETY GLASSES AND GLOVES
45.30
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
2.49
ACCURATE ENVIRONMENTAL
ACTIVATED SLUDGE TRAINING
950.00
TERMINIX
PEST CONTROL
53.00
JPMORGAN CHASE BANK
FISHER SCI - RETURN CREDIT
- 467.95
JPMORGAN CHASE BANK
ACCURATE -TSS FILTERS
180.91
JPMORGAN CHASE BANK
HUTHER & ASSOC- RETEST
500.00
TOTAL WASTEWATER TREATMENT 5,848.63
WWTP EXPANSION
BRB CONTRACTORS, INC.
CONSTRUCTION SERVICES WWT
414,451.50
GREELEY & HANSEN, LLC LBX 619776
WWTP EXPANSION & 117 ST N
619.51
TERRACON CONSULTANTS INC
SOIL TESTING FOR WWTP EXP
569.46
CRAFTON, TULL AND ASSOCIATES, INC
INSPECTION SERVICES
15,316.56
GREELEY & HANSEN, LLC LBX 619776
ENGINEERING SERVICES
25,997.91
TOTAL WWTP EXPANSION 456,954.94
WASTEWATER COLLECTION:
JPMORGAN CHASE BANK
WATER PROD - MANHOLE RISER
81.25
JPMORGAN CHASE BANK
WATER PROD - MANHOLE RISER
715.05
JPMORGAN CHASE BANK
WATER PROD - MANHOLE HOOK
21.80
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
48.05
JPMORGAN CHASE BANK
LOWES -PART FOR MCLS
4.77
JPMORGAN CHASE BANK
ATWOODS- CONCRETE
39.89
HARD HAT SAFETY AND GLOVE LLC
SAFETY GLASSES AND GLOVES
45.30
JPMORGAN CHASE BANK
AUTO ENGINEER - MODULES
20,649.72
JPMORGAN CHASE BANK
LOWES - CLEANOUT PLUG
9.51
JPMORGAN CHASE BANK
FASTENAL -BOLTS
46.65
JPMORGAN CHASE BANK
FASTENAL -BOLTS
13.10
JPMORGAN CHASE BANK
TRAVEL EXPENSE
109.98
JPMORGAN CHASE BANK
WALMART -SMALL TOOLS
42.23
JPMORGAN CHASE BANK
PACE PROD -AIR BOTTLE RENT
120.00
TULSA ASPHALT, LLC
TYPE C ASPHALT
276.57
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
196.80
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
44.02
CITY GARAGE
CITY VEH & TRK PARTS
111.49
Page 2
Claims List
05/18/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
WASTEWATER COLLECTION:
JPMORGAN CHASE BANK
GRAINGER- SOLENOID VALVE
76.37
JPMORGAN CHASE BANK
GRAINGER -SUMP PUMP
205.20
VERDIGRIS VALLEY ELECTRIC COOP
GARRETT CREEK ELECTRIC
250.60
VERDIGRIS VALLEY ELECTRIC COOP
WATER CONTROL ELECTRIC
25.50
JPMORGAN CHASE BANK
EQUIP ONE -SNAKE CUTTER
40.00
JPMORGAN CHASE BANK
EQUIP ONE -SNAKE
59.98
FLEETCOR TECHNOLOGIES
FUELMAN - APRIL, 2010
1,230.56
VERDIGRIS VALLEY ELECTRIC COOP
COFFEE CREEK ELECTRIC
425.78
VERDIGRIS VALLEY ELECTRIC COOP
DOUBLE OAKS ELECTRIC
8.09
VERDIGRIS VALLEY ELECTRIC COOP
GARRETT CREEK ELECTRIC
136.37
CITY GARAGE
LABOR OVERHEAD CHGS APRIL
666.66
TOTAL WASTEWATER COLLECTIONS 25,701.29
OPWA E 76TH ST N SAN ITAR'l PARAGON CONTRACTORS, LLC 1CONSTRUCTION SERVICES 225,750.65
TOTAL OPWA E 76TH ST N SANITARY 225,750.65
REFUSE COLLECTIONS
WORKHEALTH SOLUTIONS, LLC
HEP B VACCINE
176.00
JPMORGAN CHASE BANK
LOWES- MAILBOX
33.95
UNITED STATES CELLULAR CORPORATION
CELL PHONE SERVICE
56.43
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
37.62
FLEETCOR TECHNOLOGIES
FUELMAN -APRIL, 2010
5,913.42
JPMORGAN CHASE BANK
WASTE MGMT- TIPPING FEES
8,466.99
NATIONAL POWER WASH, INC
POWER WASH REFUSE VEHICLE
190.00
FRONTIER INTERNATIONAL TRUCKS, INC
REPAIR PARTS
892.49
FRONTIER INTERNATIONAL TRUCKS, INC
REPAIR PARTS
431.53
HARD HAT SAFETY AND GLOVE LLC
SAFETY GLASSES AND GLOVES
45.30
CITY GARAGE
LABOR OVERHEAD CHGS APRIL
3,333.33
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
37.62
NATIONAL POWER WASH, INC
POWER WASH REFUSE VEHICLE
220.00
NATIONAL POWER WASH, INC
POWER WASH REFUSE VEHICLE
220.00
NATIONAL POWER WASH, INC
POWER WASH REFUSE VEHICLE
220.00
CITY GARAGE
CITY VEH & TRK PARTS
3,857.98
JPMORGAN CHASE BANK
WASTE MGMT- TIPPING FEES
4,716.00
TOTAL REFUSE COLLECTIONS 28,848.66
RECYCLE CENTER
JPMORGAN CHASE BANK
WASTE MGMT- TIPPING FEES
2,061.38
JPMORGAN CHASE BANK
WASTE MGMT- RECYCLE R/0
4,679.72
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
13.48
CITY GARAGE
LABOR OVERHEAD CHGS APRIL
166.66
JPMORGAN CHASE BANK
ATWOODS -PAINT FOR TRAILER
104.93
JPMORGAN CHASE BANK
LOWES -SEWER PARTS
35.30
SHERWOOD CONSTRUCTION CO, INC
CONCRETE PAD
434.25
GARY UPTON
MOVING SVCS FEMA TRAILER
1,400.00
JPMORGAN CHASE BANK
LOWES -TAX CREDIT
-2.77
Page 3
Claims List
05/18/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
RECYCLE CENTER...
JPMORGAN CHASE BANK
HOME DEPOT -PUSH BROOM
19.97
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
13.48
JPMORGAN CHASE BANK
QUIKSERVICE -STEEL
32.25
JPMORGAN CHASE BANK
LOWES- SUPPLIES
41.06
TOTAL RECYCLE CENTER
8,999.71
OPWA DEBT SERVICE
THE BANK OF NEW YORK MELLON
NOTE 93 B
750.00
THE BANK OF NEW YORK MELLON
NOTE 06 (ATOR)
1,000.00
TOTAL OPWA DEBT SERVICE
1,750.00
FUND GRAND TOTAL
980,090.1
OPWA GRAND TOTAL
$980,090.18
Page 4
Department
OPWA Administration
Utility Billing
Water
Wastewater
Wastewater Collection
Refuse
Recycle Center
E 76th St San Interceptor
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05/08/10
Payroll Expenses Total Expenses
7,939.17
4,572.80
9,768.32
12,335.00
6,299.56
9,031.80
1,046.40
1,325.00
11,438.64
7,482.78
16,244.25
19,330.68
10,306.43
14,052.29
1,800.37
1,506.53
FUND TOTAL 52,318.05 82,161.97
OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND
FISCAL YEAR 2009 -2010
Statement of Revenues & Expenses
As of April 30, 2010
OPERATING REVENUES:
Water
Wastewater
Refuse & recycle
Proceeds of OWRB debt
Otherfees
Interest & other
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Personal services
Materials & supplies
Other services
Capital outlay
Debt service
TOTAL OPERATING EXPENSES
REVENUES OVER EXPENSES
TRANSFERS IN (OUT)
Transfers in
Transfers out
TOTALTRANSFERS
NET INCOME (LOSS)
WORKING CAPITAL - Beginning Balance
WORKING CAPITAL - Ending Balance
MONTH
283,868
258,643
134,690
754,097
33,728
3,162
1,468,189
232,224
195,492
91,436
537,122
114,699
1,170, 973
297,216
(224,222)
(224,222)
72,994
YEAR
3,319,436
2,615,427
1,354,620
3,227,869
347,452
226,271
11,091,075
1,908,688
2,254,893
929,020
2,263,552
2,097,491
9,453,644
1,637,431
228,104
(536,914)
(308,810)
1,328,620
1,298,242
2,626,862
BUDGET
4,000,000
3,021,600
1,636,720
19,325,000
366,000
229,894
28,579,214
2,310,462
2,790,515
1,789,150
18,097,862
2,351,393
27,339,382
1,239,832
299,184
(2,000,000)
(1,700,816)
(460,984)
139,016
PERCENT
82.99%
86.56%
82.76%
16.70%
94.93%
82.61%
80.81%
51.93%
12.51%
89.20%
34.58%
132.07%
76.24%
26.85%
18.16%
mlaff� 1 2 1 MU.
TO: THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: WASTEWATER TREATMENT PLANT & 117TH STREET PUMP
STATION UPGRADE - CHANGE ORDER NO.2
TO COMPLY WITH STATE OF OKLAHOMA MAINTANENCE BOND
REQUIREMENTS
DATE: May 14, 2010
BACKGROUND:
In March of 2010, the Oklahoma Water Resource Board brought to the attention of city staff a
clerical error made on the Waste Water Treatment Plant documents submitted to the state for
final approval. That error consisted of a missing digit for the required maintenance bond. Upon
investigation staff realized that a 10% bond was submitted and approved when Oklahoma law
requires a 100% bond for publicly bid projects.
PROPOSED CHANGE ORDER NO. 2:
Based on the notification from the OWRB attorney, the staff requested and received a cost
proposal from BRB Contractors for the increase in the contract price in order to adhere to the
statutory requirement for a 100% bond. The design engineer, Greeley and Hansen, prepared the
appropriate change order document based on the proposal received from BRB Contractors (see
attachment A). The proposal consists of an increase in direct cost to BRB Contractors for the
necessary bond adjustment. The cost to meet the requirements of the mandated change is
$19,713.
FUNDING:
Funding for this project is available from the Oklahoma Water Resources Board (OWRB) via a
loan from the Clean Water State Revolving Fund.
RECOMMENDATION:
Staff recommends Trustee approval of Change Order No. 2 in the amount of $19,713 in order to
correct a scrivener's error and further comply with the Oklahoma law requiring a 100% bond for
publicly bid projects, adjusting the total contract amount to $8,963,608.
ATTACHMENT:
A. Change Order Document Prepared By Greeley and Hansen
ATTACHMENT A
CITY OF OWASSO, OK
WASTEWATER TREATMENT PLANT EXPANSION AND
117TH STREET PUMP STATION UPGRADE
Change Order No. 2
DATE: April 27, 2010
CONTRACT: Wastewater Treatment Plant Expansion and
I I7`h Street Pump Station Upgrade
CONTRACTOR: BRB Contractors,, Inc.
3805 NW 25th Street
Topeka, Kansas 66618
DESCRIPTION OF CHANGE ORDER:
1. This Change Order No. 2 is required to adjust the compensation to the Contractor for
supplying a Maintenance Bond for 100% of the Contract Price instead of 10% of Contract
Price as stated in the Specification Section 00630.
METHOD TO BE USED IN MAKING PAYMENT:
The payment for this Change Order will be made in accordance with Articles 10, 11 and 12
of the General Conditions and Section 01250 of the Contract.
CITY OF OWASSO, OK
WASTEWATER TREATMENT PLANT EXPANSION
AND 117'x' STREET PUMP STATION UPGRADE
Change Order No. 2
ADJUSTMENTS TO THE CONTRACT AMOUNT:
The adjustment to the contract amount resulting from this Change Order is an addition in the
amount of $ 19,713.00 determined as follows:
Compensate the Contractor for supplying a Maintenance Bond of 100% of
Contract Price in lieu of the specified 10 %. $ 19,713.00
TOTAL $ 19,713.00
The considerations provided herein are accepted by the Contractor as full compensation for
all costs associated with this Change Order including all direct and indirect costs, whether field or
office incurred, and any costs associated with additional time, if any, which may be required as a
result of this Change Order.
It is mutually agreed that the lump sum price or prices listed above are accepted by the
Contractor as payment in full for all work under this Change Order, or as full credit against the
contract amount in omission of work included.
All Work included in this Change Order is subject to all applicable terms and conditions of
the Contract.
Original Contract Amount ... ............................... $ 8,465,500.00
Adjusted Contract Amount (previous) ............. $ 8,943,895.00
Adjustment this Change Order ........................ $ 19,713.00
Adjusted Contract Amount .. ............................... $ 8,963,608.00
ADJUSTMENT TO CONTRACT TIME:
This Change Order No. 2 does not affect the Contract Times under Article 4 of Section 00520
of the Contract.
2
CITY OF OWASSO, OK
WASTEWATER TREATMENT PLANT EXPANSION
AND 11.7" STREET PUMP STATION UPGRADE
Chalip-c Order No. 2
Recoinmended:
GREELEY AND ILANSEN, LLC
By:
(,,Ayan M. Christopher
Project Manager
-
Approwed:
CITY OF OWASSO, OK
0
Chair
Owasso Public Works Authority
Date, 4/-Z-7&' I
Date:
Date:
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