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HomeMy WebLinkAbout2010.05.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: May 18, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, May 14, 2010. oiann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the May 4, 2010 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledgement of receiving the monthly FY 2009 -2010 budget status report. Attachment # 3 -C 0AMANAGERIAL\Agendas \0P WA \2010 \051810.doc Owasso Public Works Authority May 18, 2010 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for Trustee approval of Change Order No. 2 in the amount of $19,713, adjusting the total amount to $8,963,608. Mr. Feary Attachment #5 Staff recommends Trustee approval of Change Order No. 2 in the amount of $19,713 in order to correct a scrivener's error and further comply with the Oklahoma law requiring a 100% bond for publicly bid projects, adjusting the total contract amount to $8,963,608. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. O:\MANAGERIAL \Agendas \OP W A\2010 \051810.doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 4, 2010 The Owasso Public Works Authority met in regular session on Tuesday, May 4, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, April 30, 2010. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:21 p.m. ITEM 2. ROLL CALL PRESENT Steve Cataudella, Chairman Doug Bonebrake, Vice Chair Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. ELECTION OF CHAIRMAN ABSENT Wayne Guevara, Trustee Jon Sinex, Trustee Mr. Stovall moved, seconded by Mr. Cataudella, to nominate Doug Bonebrake for Chairman. YEA: Cataudella, Stovall, Bonebrake NAY: None Motion carried 3 -0. ITEM 4. ELECTION OF VICE CHAIRMAN Mr. Cataudella moved, seconded by Mr. Stovall, to nominate Jon Sinex for Vice Chairman. YEA: Cataudella, Stovall, Bonebrake NAY: None Motion carried 3 -0. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA Owasso Public Works Authority May 4, 2010 A. Approval of Minutes of the April 20, 2010 Regular Meeting. B. Approval of Claims. Mr. Stovall moved, seconded by Mr. Cataudella, to approve the OPWA Consent Agenda with claims totaling $626,499.69. The payroll payment reports for pay period ending 04/24/10 were included for review. YEA: Cataudella, Stovall, Bonebrake NAY: None Motion carried 3 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 7. REPORT FROM OPWA MANAGER No report. ITEM 8. REPORT FROM OPWA ATTORNEY No report. ITEM 9. NEW BUSINESS None ITEM 10. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Stovall, Cataudella, Bonebrake NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:23 p.m. Juliann Stevens, Deputy Secretary 2 Doug Bonebrake, Chair Claims List 05/18/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 364.53 TOTAL OPWA 364.53 OPWA ADMINISTRATION ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 59.91 TREASURER PETTY CASH NOTARY FILING 10.00 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 AT &T LONG DISTANCE LONG DISTANCE SERVICE 18.29 UNIFIRST HOLDINGS LP UNIFORM SERVICE 44.00 TERMINIX PEST CONTROL 61.00 UNITED STATES CELLULAR CORPORATION CELL PHONE SERVICE 56.43 JPMORGAN CHASE BANK MEETING EXPENSE 53.96 UNIFIRST HOLDINGS LP UNIFORM SERVICE 40.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 229.79 OFFICE DEPOT INC OFFICE SUPPLIES 73.98 TOTAL OPWA ADMINISTRATION 13,147.36 UTILITY BILLING AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 5.01 KATHLEEN A BALSIGER METER READER 209.70 TODD C. KIMBALL METER READER 279.00 DAVID R. OLINGHOUSE METER READER 270.90 TYRONE EUGENE DINKINS METER READER 267.45 MARK MEYER METER READER 198.45 MARK MEYER METER READER 322.20 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,195.11 TOTAL UTILITY BILLING 2,747 82 WATER DAVID'S ELECTRIC, INC. TELEMETRY POLE AT 76TH 1,100.00 OWASSO TOP SOIL DIRT 120.00 CITY OF TULSA UTILITIES WATER 77,183.07 CITY OF TULSA UTILITIES WATER 110,898.47 WORKHEALTH SOLUTIONS, LLC HEP B VACCINE 88.00 JPMORGAN CHASE BANK WATER PROD -22 METER CANS 847.00 HARD HAT SAFETY AND GLOVE LLC SAFETY GLASSES AND GLOVES 45.30 CITY GARAGE CITY VEH & TRK PARTS 381.21 JPMORGAN CHASE BANK WATER PROD -NUTS AND BOLTS 29.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 48.43 JPMORGAN CHASE BANK LOWES -METER VAIT 14.60 JPMORGAN CHASE BANK LOWES -PAINT AND WAND 26.25 JPMORGAN CHASE BANK LOWES- MATERIALS 6.08 JPMORGAN CHASE BANK EQUIP ONE -METER VAIT 32.00 JPMORGAN CHASE BANK EQUIP ONE -PULL CORD 23.44 UNIFIRST HOLDINGS LP UNIFORM SERVICE 54.50 TOMMY E. KITCHEN ENGINEERING SERVICES 16,940.88 FLEETCOR TECHNOLOGIES FUELMAN - APRIL, 2010 1,305.03 Page 1 Claims List 05/18/2010 Budget Unit Title Vendor Name Payable Description jPayment Amouni WATER... ICITY GARAGE ILABOR OVERHEAD CHGS APRIL 83333 TOTAL WATER 209,976.59 WASTEWATER TREATMENT FLEETCOR TECHNOLOGIES FUELMAN -APRIL, 2010 664.92 CITY GARAGE CITY VEH & TRK PARTS 116.27 JPMORGAN CHASE BANK LOWES -HAND SPRAYER 39.97 UNIFIRST HOLDINGS LP UNIFORM SERVICE 55.81 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,315.34 UNIFIRST HOLDINGS LP UNIFORM SERVICE 59.24 CITY GARAGE LABOR OVERHEAD CHGS APRIL 333.33 HARD HAT SAFETY AND GLOVE LLC SAFETY GLASSES AND GLOVES 45.30 AT &T LONG DISTANCE LONG DISTANCE SERVICE 2.49 ACCURATE ENVIRONMENTAL ACTIVATED SLUDGE TRAINING 950.00 TERMINIX PEST CONTROL 53.00 JPMORGAN CHASE BANK FISHER SCI - RETURN CREDIT - 467.95 JPMORGAN CHASE BANK ACCURATE -TSS FILTERS 180.91 JPMORGAN CHASE BANK HUTHER & ASSOC- RETEST 500.00 TOTAL WASTEWATER TREATMENT 5,848.63 WWTP EXPANSION BRB CONTRACTORS, INC. CONSTRUCTION SERVICES WWT 414,451.50 GREELEY & HANSEN, LLC LBX 619776 WWTP EXPANSION & 117 ST N 619.51 TERRACON CONSULTANTS INC SOIL TESTING FOR WWTP EXP 569.46 CRAFTON, TULL AND ASSOCIATES, INC INSPECTION SERVICES 15,316.56 GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 25,997.91 TOTAL WWTP EXPANSION 456,954.94 WASTEWATER COLLECTION: JPMORGAN CHASE BANK WATER PROD - MANHOLE RISER 81.25 JPMORGAN CHASE BANK WATER PROD - MANHOLE RISER 715.05 JPMORGAN CHASE BANK WATER PROD - MANHOLE HOOK 21.80 UNIFIRST HOLDINGS LP UNIFORM SERVICE 48.05 JPMORGAN CHASE BANK LOWES -PART FOR MCLS 4.77 JPMORGAN CHASE BANK ATWOODS- CONCRETE 39.89 HARD HAT SAFETY AND GLOVE LLC SAFETY GLASSES AND GLOVES 45.30 JPMORGAN CHASE BANK AUTO ENGINEER - MODULES 20,649.72 JPMORGAN CHASE BANK LOWES - CLEANOUT PLUG 9.51 JPMORGAN CHASE BANK FASTENAL -BOLTS 46.65 JPMORGAN CHASE BANK FASTENAL -BOLTS 13.10 JPMORGAN CHASE BANK TRAVEL EXPENSE 109.98 JPMORGAN CHASE BANK WALMART -SMALL TOOLS 42.23 JPMORGAN CHASE BANK PACE PROD -AIR BOTTLE RENT 120.00 TULSA ASPHALT, LLC TYPE C ASPHALT 276.57 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 196.80 UNIFIRST HOLDINGS LP UNIFORM SERVICE 44.02 CITY GARAGE CITY VEH & TRK PARTS 111.49 Page 2 Claims List 05/18/2010 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION: JPMORGAN CHASE BANK GRAINGER- SOLENOID VALVE 76.37 JPMORGAN CHASE BANK GRAINGER -SUMP PUMP 205.20 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 250.60 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 JPMORGAN CHASE BANK EQUIP ONE -SNAKE CUTTER 40.00 JPMORGAN CHASE BANK EQUIP ONE -SNAKE 59.98 FLEETCOR TECHNOLOGIES FUELMAN - APRIL, 2010 1,230.56 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 425.78 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 8.09 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 136.37 CITY GARAGE LABOR OVERHEAD CHGS APRIL 666.66 TOTAL WASTEWATER COLLECTIONS 25,701.29 OPWA E 76TH ST N SAN ITAR'l PARAGON CONTRACTORS, LLC 1CONSTRUCTION SERVICES 225,750.65 TOTAL OPWA E 76TH ST N SANITARY 225,750.65 REFUSE COLLECTIONS WORKHEALTH SOLUTIONS, LLC HEP B VACCINE 176.00 JPMORGAN CHASE BANK LOWES- MAILBOX 33.95 UNITED STATES CELLULAR CORPORATION CELL PHONE SERVICE 56.43 UNIFIRST HOLDINGS LP UNIFORM SERVICE 37.62 FLEETCOR TECHNOLOGIES FUELMAN -APRIL, 2010 5,913.42 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 8,466.99 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 190.00 FRONTIER INTERNATIONAL TRUCKS, INC REPAIR PARTS 892.49 FRONTIER INTERNATIONAL TRUCKS, INC REPAIR PARTS 431.53 HARD HAT SAFETY AND GLOVE LLC SAFETY GLASSES AND GLOVES 45.30 CITY GARAGE LABOR OVERHEAD CHGS APRIL 3,333.33 UNIFIRST HOLDINGS LP UNIFORM SERVICE 37.62 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 220.00 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 220.00 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 220.00 CITY GARAGE CITY VEH & TRK PARTS 3,857.98 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 4,716.00 TOTAL REFUSE COLLECTIONS 28,848.66 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 2,061.38 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R/0 4,679.72 UNIFIRST HOLDINGS LP UNIFORM SERVICE 13.48 CITY GARAGE LABOR OVERHEAD CHGS APRIL 166.66 JPMORGAN CHASE BANK ATWOODS -PAINT FOR TRAILER 104.93 JPMORGAN CHASE BANK LOWES -SEWER PARTS 35.30 SHERWOOD CONSTRUCTION CO, INC CONCRETE PAD 434.25 GARY UPTON MOVING SVCS FEMA TRAILER 1,400.00 JPMORGAN CHASE BANK LOWES -TAX CREDIT -2.77 Page 3 Claims List 05/18/2010 Budget Unit Title Vendor Name Payable Description Payment Amount RECYCLE CENTER... JPMORGAN CHASE BANK HOME DEPOT -PUSH BROOM 19.97 UNIFIRST HOLDINGS LP UNIFORM SERVICE 13.48 JPMORGAN CHASE BANK QUIKSERVICE -STEEL 32.25 JPMORGAN CHASE BANK LOWES- SUPPLIES 41.06 TOTAL RECYCLE CENTER 8,999.71 OPWA DEBT SERVICE THE BANK OF NEW YORK MELLON NOTE 93 B 750.00 THE BANK OF NEW YORK MELLON NOTE 06 (ATOR) 1,000.00 TOTAL OPWA DEBT SERVICE 1,750.00 FUND GRAND TOTAL 980,090.1 OPWA GRAND TOTAL $980,090.18 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center E 76th St San Interceptor OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/08/10 Payroll Expenses Total Expenses 7,939.17 4,572.80 9,768.32 12,335.00 6,299.56 9,031.80 1,046.40 1,325.00 11,438.64 7,482.78 16,244.25 19,330.68 10,306.43 14,052.29 1,800.37 1,506.53 FUND TOTAL 52,318.05 82,161.97 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2009 -2010 Statement of Revenues & Expenses As of April 30, 2010 OPERATING REVENUES: Water Wastewater Refuse & recycle Proceeds of OWRB debt Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTALTRANSFERS NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance MONTH 283,868 258,643 134,690 754,097 33,728 3,162 1,468,189 232,224 195,492 91,436 537,122 114,699 1,170, 973 297,216 (224,222) (224,222) 72,994 YEAR 3,319,436 2,615,427 1,354,620 3,227,869 347,452 226,271 11,091,075 1,908,688 2,254,893 929,020 2,263,552 2,097,491 9,453,644 1,637,431 228,104 (536,914) (308,810) 1,328,620 1,298,242 2,626,862 BUDGET 4,000,000 3,021,600 1,636,720 19,325,000 366,000 229,894 28,579,214 2,310,462 2,790,515 1,789,150 18,097,862 2,351,393 27,339,382 1,239,832 299,184 (2,000,000) (1,700,816) (460,984) 139,016 PERCENT 82.99% 86.56% 82.76% 16.70% 94.93% 82.61% 80.81% 51.93% 12.51% 89.20% 34.58% 132.07% 76.24% 26.85% 18.16% mlaff� 1 2 1 MU. TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: JOHN W. FEARY PROJECT ADMINISTRATOR SUBJECT: WASTEWATER TREATMENT PLANT & 117TH STREET PUMP STATION UPGRADE - CHANGE ORDER NO.2 TO COMPLY WITH STATE OF OKLAHOMA MAINTANENCE BOND REQUIREMENTS DATE: May 14, 2010 BACKGROUND: In March of 2010, the Oklahoma Water Resource Board brought to the attention of city staff a clerical error made on the Waste Water Treatment Plant documents submitted to the state for final approval. That error consisted of a missing digit for the required maintenance bond. Upon investigation staff realized that a 10% bond was submitted and approved when Oklahoma law requires a 100% bond for publicly bid projects. PROPOSED CHANGE ORDER NO. 2: Based on the notification from the OWRB attorney, the staff requested and received a cost proposal from BRB Contractors for the increase in the contract price in order to adhere to the statutory requirement for a 100% bond. The design engineer, Greeley and Hansen, prepared the appropriate change order document based on the proposal received from BRB Contractors (see attachment A). The proposal consists of an increase in direct cost to BRB Contractors for the necessary bond adjustment. The cost to meet the requirements of the mandated change is $19,713. FUNDING: Funding for this project is available from the Oklahoma Water Resources Board (OWRB) via a loan from the Clean Water State Revolving Fund. RECOMMENDATION: Staff recommends Trustee approval of Change Order No. 2 in the amount of $19,713 in order to correct a scrivener's error and further comply with the Oklahoma law requiring a 100% bond for publicly bid projects, adjusting the total contract amount to $8,963,608. ATTACHMENT: A. Change Order Document Prepared By Greeley and Hansen ATTACHMENT A CITY OF OWASSO, OK WASTEWATER TREATMENT PLANT EXPANSION AND 117TH STREET PUMP STATION UPGRADE Change Order No. 2 DATE: April 27, 2010 CONTRACT: Wastewater Treatment Plant Expansion and I I7`h Street Pump Station Upgrade CONTRACTOR: BRB Contractors,, Inc. 3805 NW 25th Street Topeka, Kansas 66618 DESCRIPTION OF CHANGE ORDER: 1. This Change Order No. 2 is required to adjust the compensation to the Contractor for supplying a Maintenance Bond for 100% of the Contract Price instead of 10% of Contract Price as stated in the Specification Section 00630. METHOD TO BE USED IN MAKING PAYMENT: The payment for this Change Order will be made in accordance with Articles 10, 11 and 12 of the General Conditions and Section 01250 of the Contract. CITY OF OWASSO, OK WASTEWATER TREATMENT PLANT EXPANSION AND 117'x' STREET PUMP STATION UPGRADE Change Order No. 2 ADJUSTMENTS TO THE CONTRACT AMOUNT: The adjustment to the contract amount resulting from this Change Order is an addition in the amount of $ 19,713.00 determined as follows: Compensate the Contractor for supplying a Maintenance Bond of 100% of Contract Price in lieu of the specified 10 %. $ 19,713.00 TOTAL $ 19,713.00 The considerations provided herein are accepted by the Contractor as full compensation for all costs associated with this Change Order including all direct and indirect costs, whether field or office incurred, and any costs associated with additional time, if any, which may be required as a result of this Change Order. It is mutually agreed that the lump sum price or prices listed above are accepted by the Contractor as payment in full for all work under this Change Order, or as full credit against the contract amount in omission of work included. All Work included in this Change Order is subject to all applicable terms and conditions of the Contract. Original Contract Amount ... ............................... $ 8,465,500.00 Adjusted Contract Amount (previous) ............. $ 8,943,895.00 Adjustment this Change Order ........................ $ 19,713.00 Adjusted Contract Amount .. ............................... $ 8,963,608.00 ADJUSTMENT TO CONTRACT TIME: This Change Order No. 2 does not affect the Contract Times under Article 4 of Section 00520 of the Contract. 2 CITY OF OWASSO, OK WASTEWATER TREATMENT PLANT EXPANSION AND 11.7" STREET PUMP STATION UPGRADE Chalip-c Order No. 2 Recoinmended: GREELEY AND ILANSEN, LLC By: (,,Ayan M. Christopher Project Manager - Approwed: CITY OF OWASSO, OK 0 Chair Owasso Public Works Authority Date, 4/-Z-7&' I Date: Date: Q JOSE! GORGAN 2441jAl