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Home My WebLink About2010.06.01_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY RECEIVED TYPE OF MEETING: Regular MAY ? u 2010 DATE: June 1, 2010 City Clerk's O TIME: 6:30 p.m. ffliOs PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, May 28, 2010. I V ,_ 0 Kann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the May 18, 2010 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for Trustee acceptance of a donation from the Bailey Foundation in the amount of $50,000 and approval of an amendment to the OPGA Budget, increasing the estimated revenues and appropriation for expenditures by $50,000. Mr. Burd Attachment # 5 Staff recommends Trustee acceptance of the donation and approval of an amendment to the OPGA Budget, increasing the estimated revenues and the appropriation for expenditures by $50,000. 0:\MANAGERIAL\Agendas\OPGA\2010\060110 posting.doc Owasso Public Golf Authority June 1, 2010 Page 2 6. Consideration and appropriate action relating to a request for Trustee acceptance of an incentive payment from the Great Plains Coca Cola Company in the amount of $5,000 and approval of an amendment to the OPGA Budget, increasing the estimated revenues and appropriation for expenditures by $5,000. Mr. Burd Attachment # 6 Staff recommends Trustee acceptance of the incentive payment from Great Plains Coca Cola and approval of an amendment to the OPGA Budget increasing the estimated revenues and appropriation for expenditures by $5,000 for the purchase of a beverage cart. 7. Report from OPGA Manager. 8. Report from OPGA Attorney. 9. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 10. Adjournment. O:\MANAGERIALWgendas\OPGA\2010\060110 pos[ing.doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 18, 2010 The Owasso Public Golf Authority met in regular session on Tuesday, May 18, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, May 14, 2010. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 6:50 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chair Jon Sinex, Vice Chair Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the May 4, 2010 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Mr. Sinex moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims totaling $14,427.12. The payroll payment report for pay period ending 05/08/10 was included for review. YEA: Bonebrake, Stovall, Sinex, Guevara NAY: None Motion carried 4-0. Owasso Public Golf Authority May 18, 2010 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Stovall moved, seconded by Mr. Guevara, to adjourn. YEA: Stovall, Bonebrake, Sinex, Guevara NAY: None Motion carried 4-0 and the meeting was adjourned at 6:51 p.m. Juliann Stevens, Deputy Secretary Doug Bonebrake, Chairman 2 Claims List 06/01 /2010 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 101.09 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 116.60 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 226.75 JPMORGAN CHASE BANK NIKE-MERCHANDISE 134.06 JPMORGAN CHASE BANK NIKE-MERCHANDISE 234.89 JPMORGAN CHASE BANK BRIDGESTONE-MERCHANDISE 83.95 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 301.31 JPMORGAN CHASE BANK COCA COLA -RETURN -30.00 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANIDS 1,135.27 JPMORGAN CHASE BANK CALLAWAY GOLF -MERCHANDISE 587.60 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 81.09 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 262.48 JPMORGAN CHASE BANK COBRA PUMA -MERCHANDISE 245.54 JPMORGAN CHASE BANK COCA COLA -FOOD 1,350.43 BEN E. KEITH CO. FOOD 222.36 BEN E. KEITH CO. FOOD 397.51 JPMORGAN CHASE BANK GEAR SPORT -MERCHANDISE 744.29 JPMORGAN CHASE BANK ROSE -MERCHANDISE 116.19 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 153.96 JPMORGAN CHASE BANK REASOR'S - FOOD 43.22 JPMORGAN CHASE BANK REASOR'S-FOOD 3.96 TOTAL OPGA 6,512.55 GOLF SHOP JPMORGAN CHASE BANK TEXOMA-CART PENCILS 7�26.00 253.32 JPMORGAN CHASE BANK USPS-SHIPPING TOTAL GOLF SHOP 279.32 CART OPERATIONS JPMORGAN CHASE BANK HOME DEPOT -HEX BOLT 4.40 JPMORGAN CHASE BANK ROBERTSON TIRE -TIRES 89.85 JPMORGAN CHASE BANK LOWES-CART SUPPLIES 21.53 JPMORGAN CHASE BANK ROBERTSON-TIRE 29.95 TOTAL CART OPERATIONS 145.73 COURSE MAINT JPMORGAN CHASE BANK OREILLYS-FITTING 5.99 JPMORGAN CHASE BANK OREILLYS-SPARK PLUG 5.48 JPMORGAN CHASE BANK OREILLYS-ELEC SPLICE 5.99 JPMORGAN CHASE BANK R & R PROD -BED KNIVES 142.61 JPMORGAN CHASE BANK BUILDERS SUPPLY -SUPPLIES 70.30 JPMORGAN CHASE BANK FASTENAL-BOLTS 7.86 JPMORGAN CHASE BANK DXPE-PUMP SEALS 147.49 JPMORGAN CHASE BANK ATWOODS-BOLTS 5.37 JOHN DEERE LANDSCAPES, INC/LESCO FERTILIZER 570.00 ESTES, INCORPORATED TUPERSAN PRE EMERGENT 430.38 JPMORGAN CHASE BANK OREILLY AUTO - HOSE 42.11 Page 1 Claims List 06/01 /2010 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK OREILLY AUTO -THREAD KIT 20.99 JPMORGAN CHASE BANK OREILLY AUTO -HOSE 34.77 JPMORGAN CHASE BANK OREILLY AUTO -BATTERY 25.99 JPMORGAN CHASE BANK OREILLY AUTO -HOSE 41.11 JPMORGAN CHASE BANK WATER PRODUCTS -FITTINGS 7.25 JPMORGAN CHASE BANK HOME DEPOT -LIGHTS 37.97 JPMORGAN CHASE BANK HOME DEPOT -LIGHTS 27.96 P & K EQUIPMENT SPRINKLER 560.00 ESTES, INCORPORATED HERBICIDE / INSECTICIDE 221.58 JOHN DEERE LANDSCAPES, INC/LESCO TANK CLEANER 96.84 JPMORGAN CHASE BANK LOWES-TAX REFUND -0.31 JPMORGAN CHASE BANK LOWES-PAPER CUPS 59.70 JPMORGAN CHASE BANK LOWES-MULCH 95.68 JPMORGAN CHASE BANK HOME DEPOT -BOLTS 1.74 JPMORGAN CHASE BANK GOLDEN WEST -SPRAY DYE 331.31 JPMORGAN CHASE BANK ATWOODS-HOSE PARTS 7.95 JPMORGAN CHASE BANK AGPRO SYSTEMS -FERTILIZER 374.47 JPMORGAN CHASE BANK OREILLY AUTO - HOSE 22.23 JPMORGAN CHASE BANK LOWES-EDGER BLADES 13.80 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 53.65 JPMORGAN CHASE BANK LOWE'S - MULCH 7.36 JPMORGAN CHASE BANK LOWES-SUPPLIES 7.30 JPMORGAN CHASE BANK ATWOODS-HOSES 119.98 AEP/PSO ELECTRIC USE 969.57 JPMORGAN CHASE BANK LOWES-PVC FITTINGS 4.01 JPMORGAN CHASE BANK LOWES-LOCKS/KEYS 32.00 TOTAL COURSE MAINT 4,608.48 FOOD & BEV JPMORGAN CHASE BANK DRESS MY EVENT -LINENS 99.00 JPMORGAN CHASE BANK DRESS MY EVENT -LINENS 260.50 JPMORGAN CHASE BANK DRESS MY EVENT -LINENS 85.00 JPMORGAN CHASE BANK SADDORIS-LINENS 255.43 JPMORGAN CHASE BANK COCA COLA -CUPS 58.52 BROOKS GREASE SERVICE, INC GREASE SERVICE 100.00 BEN E. KEITH CO. SUPPLIES 23.65 TOTAL FOOD & BEV 882.10 GOLF ADMIN WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 512.65 AT&T ADVERTISING & PUBLISHING YELLOW PAGE AD 166.70 JPMORGAN CHASE BANK GOLFSWITCH-TEE TIMES 150.00 JPMORGAN CHASE BANK COX -CABLE 46.97 AEP/PSO ELECTRIC USE 1,119.39 TOTAL GOLF ADMIN 1,995.71 Page 2 Claims List 06/01 /2010 Budget Unit Title Vendor Name Payable Description Payment Amouni FUND GRAND TOTAL 14,423.8 OPGA GRAND TOTAL $14,423.89 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/22/10 Department Payroll Expenses Total Expenses Golf Shop Operations 2,044.17 3,099.47 Cart Operations 1,540.81 1,767.31 Golf Course Operations 8,595.77 12,452.67 Food & Beverage 2,240.37 2,925.90 General & Administration 3,184.22 4,517.19 FUND TOTAL 17,605.34 24,762.54 MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: COREY BURD DIRECTOR OF GOLF SUBJECT: SUPPLEMENTAL APPROPRIATION BAILEY FOUNDATION DONATION DATE: May 28, 2010 BACKGROUND: Bailey Ranch Golf Club has received a donation from the Larkin Bailey Foundation through the assistance and generosity of Ms. Patsy Cravens and Mr. Roy Cartwright. The donation is in the amount of $50,000 and has been given to assist with the completion of the sand bunker renovations and for the purchase of a rough mowing unit. As the grant was not included in the current Fiscal Year 2009-2010 budget, a supplemental appropriation is requested in order to utilize those funds. There are no matching fund requirements, so the supplemental appropriation provides equal increases in both revenues and expenditures. This budget change would have no net effect on the financial condition of the golf course. If approved, it is staff's intent to utilize the funds to contract the renovation of our two largest sand bunker complexes on holes #5 and #9 and to purchase a reconditioned rough mower. RECOMMENDATION: Staff recommends Trustee acceptance of a donation from the Bailey Foundation and approval of an amendment to the OPGA Fund Budget increasing the estimated revenues by $50,000 and increasing the appropriation for expenditures by $50,000 in the OPGA Fund Budget. MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: COREY BURD DIRECTOR OF GOLF SUBJECT: SUPPLEMENTAL APPROPRIATION COCA COLA CONTRACT DATE: May 28, 2010 BACKGROUND: Bailey Ranch Golf Club has negotiated a supplier contract with the Great Plains Coca Cola Company that would, if accepted by the Authority, include an incentive payment through the signing of the new contract. The incentive payment is in the amount of $5,000 and could be used to purchase a new beverage cart. As the money was not included in the current Fiscal Year 2009-2010 budget, a supplemental appropriation would be needed in order to utilize the funds. There are no matching fund requirements, so the supplemental appropriation provides equal increases in both revenues and expenditures. If approved, it is staff's intent to utilize the fiends to purchase a Yamaha beverage cart in the amount of $5,000. RECOMMENDATION: Staff recommends Trustee acceptance of the incentive payment from the Great Plains Coca Cola Company and approval of an amendment to the OPGA Fund Budget increasing the estimated revenues by $5,000 and increasing the appropriation for expenditures by $5,000 in the OPGA Fund Budget.