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Home My WebLink About2006.07.11_OPWA Agenda_SpecialTYPE OF MEETING: Special DATE: July 11, 2006 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 11:00 a.m. on Friday, July 7, 2006. Juliann M. Stevens, Administrative Assistant AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the June 20, 2006 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4 -13 S Agcnda, OPV, %20060711 d- Owasso Public Works Authority July 11, 2006 Page 2 5. Consideration and appropriate action relating to a request for Trustee approval to award a bid for the purchase of a residential refuse collection vehicle to Crane Carrier Company of Tulsa, Oklahoma in the amount of $179,992.00 Mr. Doyle Attachment #5 Staff will recommend Trustee approval to award a bid for the purchase of a residential refuse collection vehicle to Crane Carrier Company of Tulsa, Oklahoma in the amount of $179,992.00. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. S Aeendgs OPR "A .]0060711 d" OWASSO PUBLIC WORDS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 20, 2006 The Owasso Public Works Authority met in regular session on Tuesday, June 20, 2006 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, June 16, 2006. ITEM 1. CALL TO ORDER The meeting was called to order at 8:56 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT Steve Cataudella, Chair Brent Colgan, Vice Chair Wayne Guevara, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT D.J. Gall, Trustee TRUSTEE ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 6, 2006 Regular Meeting, B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2005 - -2006 budget status report. Mr. Colgan moved, seconded by Mr. Guevara, to approve the OPWA Consent Agenda with claims totaling $289,830.55. YEA: Cataudella, Colgan, Guevara, Kimball NAY: None Motion carried 4 -0. Owasso Public Works Authority June 20, 2006 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF RESOLUTION NO. 2006 -04, A RESOLUTION APPROVING THE FY 2006 -2007 OPERATING BUDGET Ms. Bishop introduced the item. Mr. Colgan moved, seconded by Ms. Kimball, for Council adoption of Resolution No. 2006 -04. YEA: Cataudella, Colgan, Guevara, Kimball NAY: None Motion carried 4 -0. ITEM 6. REPORT FROM OPWA MANAGER None None 12 Its Mr. Colgan moved, seconded by Mr. Guevara, to adjourn. YEA: Cataudella, Colgan, Guevara, Kimball NAY: None Motion carried 4-0 and the meeting was adjourned at 8:58 p.m. Pat Fry, Minute Clerk N Steve Cataudella, Chairn. -ian OPWA CLAIMS TO BE PAID 07/11/06 VENDOR DESCRIPTION AMOUNT SIMMONS HOMES PERMIT REFUND 500.00 SIMMONS HOMES PERMIT REFUND 500.00 SIMMONS HOMES PERMIT REFUND 400.00 SIMMONS HOMES PERMIT REFUND 400.00 REFUND TOTAL 1,800.00 SAMS CLUB OPERATING SUPPLIES 146.64 ZEE MEDICAL SERVICE FIRST AID KIT 41.35 DOERNER, SAUNDERS, DANIEL & ANDERSON LITIGATION FEES 13,800.64 OK WATER RESOURCES BOARD RESEARCH -WASH CO. RWD #3 3,665.50 IKON OFFICE SOLUTIONS, INC COPIES 1,204.47 EXPRESS GRAPHICS IMAGING FILES 780,98 SOUTHWESTERN BELL PHONE USE 24.75 SOUTHWESTERN BELL PHONE USE 259.48 AMERICAN WATER WORKS ASSOCIATION CONFERENCE -STAGG 1,275.00 OKLA TRANSPORTATION AUTHORITY PIKE PASS 6.70 TREASURER PETTY CASH MEETING EXPENSE 376.97 OKLA DEPT OF ENVIRONMENTAL QUALITY LICENSE RENEWAL 60.00 ADMINISTRATION DEPT TOTAL 21,642.48 OFFICE DEPOT OFFICE SUPPLIES 28,74 MID - AMERICA COLLECTION SERVICES COLLECTION SERVICES 75.49 TYRONE EUGENE DINKINS METER READINGS 356.40 DAVID R. OLINGHOUSE METER READINGS 366.75 OSCAR L. MCLAURIN METER READINGS 152.10 TOMMY G ARRINGTON METER READINGS 127.80 UTILITY BILLING DEPT TOTAL 1,107.28 WAL -MART COMMUNITY CHAIR 48.84 WATER PRODUCTS REPAIR /MAINT SUPPLIES 3,761.85 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 49.56 LOWES HOME IMPROVEMENT KEYS /CONDUIT 22.61 BROWN FARMS SOD SOD 55.00 WATER PRODUCTS REPAIR /MAINT SUPPLIES 487.33 APAC, INC ASPHALT 321.23 UTILITY SUPPLY CO FIRE HYDRANT REPAIRS 4,438.00 EQUIPMENT ONE RENTAL & SALES RENTAL -AIR COMPRESSOR 50.00 METROCALL PAGER USE 58.10 AMERICAN WATER WORKS ASSOC CONFERENCE - STEVENS 1,050.00 TREASURER PETTY CASH MEETING EXPENSE 67.55 OKLA DEPT OF ENVIRONMENTAL QUALITY LICENSE RENEWALS 360.00 WATER DEPT TOTAL 10,770.07 SAMS CLUB OPERATING SUPPLIES 127.23 ZEE MEDICAL SERVICE FIRST AID KIT 10.33 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 80.63 WAL -MART COMMUNITY MINI FRIDGE 69.96 GRAINGER MOTOR - DIGESTER 73.57 FRONTIER INTERNATIONAL TRUCKS REPAIR SLUDGE TRUCK 13,694.16 CARD CENTER SEARS -TOOLS 772.59 GREEN COUNTRY TESTING SAMPLE ANALYSIS 1,355.00 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 5,407.50 DALE & LEES SERVICE REPAIR -AC /WATER COOLER 1,606.67 HUTHER & ASSOCIATES BIO- MONITORING 1,221.00 TERMINIX PEST CONTROL 45.00 GREEN COUNTRY TESTING SAMPLE ANALYSIS 60.00 VENDOR DESCRIPTION AMOUNT SOUTHWESTERN BELL PHONE USE 3.50 METROCALL PAGER USE 20.85 SOUTHWESTERN BELL PHONE USE 85.34 NEIGHBOR NEWSPAPERS NOTIFICATION 72.00 OKLA DEPT OF ENVIRONMENTAL QUALITY LICENSE RENEWALS 300.00 SHERWOOD /DALLAS MICROSCOPE 1,610.00 GRAINGER GRIT CARTS 1,951.60 WW TREATMENT PLANT DEPT TOTAL 28,566.93 WATER PRODUCTS REPAIR /MAINT SUPPLIES 187,14 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 144.50 ATWOODS OUTLET STRIP 5.96 LOWES HOME IMPROVEMENT CONCRETE MIX 13.28 BROWN FARMS SOD SOD 82.50 B & B ELECTRIC REPAIR -PUMP 927.23 ANCHOR STONE CRUSHER RUN STONE 415.10 L & S DEDMON TRUCKING DIRT /CRUSHED ROCK 765.00 WATER PRODUCTS REPAIR /MAINT SUPPLIES 410.93 FLEET DISTRIBUTORS EXPRESS HALOGEN LIGHT /PLUG /MAGNETS 102.89 LOCKE SUPPLY KEY 2.89 METROCALL PAGER USE 38.75 SOUTHWESTERN BELL NON- PLEXAR 259,82 TREASURER PETTY CASH MEETING EXPENSE 12.00 TREASURER PETTY CASH CDL LICENSE 41.50 OKLA DEPT OF ENVIRONMENTAL QUALITY LICENSE RENEWALS 180.00 ACROMAG, INC RADIO TELEMETRY ALARM 1,661.95 KEYSTONE EQUIPMENT HYDRAULIC EXCAVATOR 05/16/06 100,128.03 WASTEWATER DEPT TOTAL 105,379.47 ZEE MEDICAL SERVICE FIRST AID KIT 10.33 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 66.76 TREASURER PETTY CASH WORK BOOTS 110.35 L & S DEDMON TRUCKING YARD WASTE LANDFILL 1,040.00 NATIONAL POWER WASH POWER WASH 150.00 SOUTHWESTERN BELL PHONE USE 0.06 METROCALL PAGER USE 36.74 SOUTHWESTERN BELL PHONE USE 17.07 WASTE MANAGEMENT QUARRY LANDFILL, TIPPING FEES 13,585.76 REFUSE DEPT TOTAL 15,017.07 ZEE MEDICAL SERVICE FIRST AID KIT 10.33 UNIFIRST HOLDINGS UNIFORM RENTAL /CLEANING 13.60 SOUTHWESTERN BELL PHONE USE 0.06 SOUTHWESTERN BELL PHONE USE 17.07 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 2,682.32 RECYCLE DEPT TOTAL 2,723.38 OPWA OPERATING FUND TOTAL 187,006.68 JPMORGAN CHASE BANK FAP- 01- 0003 -L. 6,077.49 JPMORGAN CHASE BANK FAP -04- 0006 -L 20,708.41 JPMORGAN CHASE BANK FAP -92- 107 -LB 4,389.11 JPMORGAN CHASE BANK ORF -01- 0002 -L 11,216.13 JPMORGAN CHASE BANK ORF- 02- 0017 -L 9,425.67 JPMORGAN CHASE BANK ORF -99 -008 -L 3,364.18 CAPITAL IMPROVEMENTS FUND TOTAL 55,180.99 MCGUIRE BROTHERS CONSTRUCTION TRANSMISSION MAIN /BOOSTER PUMP 393,160.99 CAPITAL PROJECTS WATER IMPROVEMENTS 393,160.99 VENDOR DESCRIPTION AMOUNT RCB TRUST SERVICES SERIES 2004 NOTE 132,911.11 RCB TRUST SERVICES SERIES 2005 NOTE 135,416.34 RCB TRUST SERVICES SEMI ANNUAL TRUST FEE 2,000.00 OPWA SALES TAX FUND TOTAL 270,327.45 SF MARKETPLACE INVESTORS DEVELOPMENT AGREEMENT 98,525.20 OPWA SALES TAX SUB ACCT FUND TOTAL 98,525.20 OPWA GRAND TOTAL 1,004,201.31 *WASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT *AY PERIOD ENDING DATE 6/10/2006 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES OPWA Administration 434.27 $15,334.51 Utility Billing 104.87 4,691.59 Wastewater 487.41 11,588.89 .,Wastewater Collection 39.7.$6 8-212.69 Refuse 460.64 10,289.63 , 'kec'yc1eC enter -0,00% 580.33 -FUN" T OTAL W'462".' OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 6/24/2006 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES OPWXA,drninisttation , 501.08,,, $13,501.33, Utility Billing 4.53 3,543.45 Wastewater 241.46 8,744.85 Wastewater Collection 33,96 5,5834 Refuse 248.93 7,348.07 Recycle Center 0.00' 1 "0 $48,062,6$, 1;1 $2,270.53 FUNb,T L TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: TIM DOYLE PUBLIC WORKS GENERAL SERVICES SUPERINTENDEVA �,!S BJECT- PURCHA COLLECTION DATE: July 3, 2006 BACKGROUND: On April 18, 2006, OPWA Trustees approved the purchase of a refuse (33 -cubic yard) side - loader, Crane /Leach vehicle from J &R Equipment of Oklahoma City, Oklahoma in the amount of $205,673.00. The new vehicle was to supplement the existing side loader fleet consisting of one 2005 McNelius and two 2003 Crane Carriers. On May 31, 2006, subsequent to the issuance and acceptance of the Notice of Award, J &R Equipment contacted Public Works personnel to communicate the discontinuation of production of the Leach side- loader equipment due to the purchase of the Leach Company by Labrie Equipment. Such decision resulted in the reevaluation of Bids submitted on February 28, 2006. REEVALUTION OF BIDS: The following vendors have agreed to honor Bids submitted on February 28, 2006 until August 1, 2006: Vendor Base Bid Crane Carrier. Crane / Bridgcport $ 176,542.00 Mack Truck: Mack/Leach $ 204,117.87 J IB Equipinenta Cranc /Leach $ 205,673.00 Peterbilt /Leach $ 189,378.00 S2,400.00 $ 19,600.00 No Bid No Bid No Bid No Bid No Bid Vehicle Maintenance and Public Works personnel once again evaluated the bids for operational functionality and serviceability. It was detcnnined that the bid submitted by Crane Carrier for the Crane /Bridgeport provides the best, most cost - effective vehicle meeting operational and mechanical requirements for a price of $176,542.00. Staff also recommends that the Bridgeport unit be equipped with necessary hydraulic plumbing to facilitate the installation of an automated arin in the future (Alternate 1) at an added cost of $2,400. Alternate 2 — installation of an automated arnl — is not recommended at this time Refuse Collection Vehicle Contract Award Page 2 of 2 because the existence of the automated arm would impede the operation of dual side- loading operations. Finally, staff further recommends that the packing cylinders be upgraded to 4.5- inches — thereby increasing packing pressure similar to that of the current Crane equipment. The cost of this upgrade would be $1,050. The total cost of the recommended purchase is $179,992.00. FUNDING SOURCE: Funding for the purchase of this refuse vehicle would be provided with the approved carry over of a portion of the funds for the previously approved Crane /Leach vehicle that was not purchased. The trustees previously approved a supplemental appropriation for the refuse vehicle purchase in the amount of $182,000 in January of this year. COMMENDATION The staff recommends Trustee approval of the award for one Crane /Bridgeport 33 yard refuse collection vehicle to the Crane Carrier Company of Tulsa, Oklahoma in the amount of $179,992.00. ATTACHMENTS A. Bid proposal — Crane Carrier CITY ®F OVWASSO REFUSE OVBFIICLB BIBS: 2128/2006 TOTAL TOTAL Vendor Base Bid Alt. #1 (Plumbed for Arm) Alt. #2 (w /Arm) w /Alt. #1 w /Alt. #2 Crane Carrier. Crane /Bridgeport $176,542.00 $2,400.00 $19,600.00 $178,942.00 $196,142.00 Mack Truck: Mack /Labrie $202,636.87 $4,300.00 $37,356.00 $206,936.87 $239,992.87 Mack /Leach $204,117.87 No Bid No Bid No Bid No Bid &R Equipment: Crane /Labrie $204,192.00 $4,300.00 $37,356.00 $208,492.00 $241,548.00 Crane /Leach $205,673.00 No Bid No Bid No Bid No Bid Peterbilt /Labrie $187,897.00 $4,300.00 $37,356.00 $192,197.00 $225,253.00 Peterbilt /Leach $189,378.00 No Bid No Bid No Bid No Bid united Engines: Heil No Bid No Bid No Bid No Bid No Bid 0 G