HomeMy WebLinkAbout2010.06.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: June 15, 2010
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on
Friday, June 11, 2010.
1: ' , V h JA ]A, A -NJ ~t&
Juliann M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Invocation
Reverend Chris Tiger, United Methodist Church
3. Flag Salute
4. Roll Call
5. Presentation from the Oklahoma Science and Engineering Foundation.
Mr. Craig Shree
Mr. Shree will provide information relating to the FIRST LEGO@ League.
Owasso City Council
June 15, 2010
Page 2
6. Consideration and appropriate action relating to a request for City Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-
debatable.
A. Approval of Minutes for the June 1, 2010 Regular Meeting and the June 8, 2010 Special
Meeting.
Attachment # 6-A
B. Approval of Claims.
Attachment # 6-13
C. Acknowledgement of receiving the monthly FY 2009-10 budget status report.
Attachment # 6-C
D. Authorization to discharge fireworks and approval of a public fireworks display to be
conducted on July 2, 2010 free of charge to the public and sponsored by the City of
Owasso in celebration of Independence Day.
Attachment # 6-D
E. Authorization to discharge fireworks and approval of a public fireworks display to be
conducted on July 1, 2010 free of charge to the public and sponsored by Stone Canyon in
celebration of Independence Day.
Attachment # 6-E
F. Approval of a budget amendment increasing estimated revenues in the Ambulance Service
Fund in the amount of $140,000 and increasing the appropriation for expenditures by
$36,000; and increasing estimated revenues in the Healthcare Self-Insurance Fund in the
amount of $235,000 and increasing the appropriation for expenditures by $300,000.
Attachment # 6-F
7. Consideration and appropriate action relating to items removed from the Consent Agenda.
8. Consideration and appropriate action relating to a request for Council approval of
Resolution No. 2010-06, a resolution adopting the FY 2010-2011 annual operating budget.
Ms. Bishop
Attachment # 8
Staff recommends City Council approval of Resolution No. 2010-06.
Owasso City Council
June 15, 2010
Page 3
9. Consideration and appropriate action relating to a request for City Council approval of a
contract to purchase right of way for the E. 86"' Street Widening Project from Main to
Memorial; and authorization for payment in the amount of $38,000.
Mr. Stevens
Attachment # 9
Staff recommends City Council approval to purchase right of way and compensation for
damages from Jody Burtin in the amount of $38,000; and authorization for payment.
10. Consideration and appropriate action relating to a request for City Council approval of an
engineering services agreement for the Stormwater Atlas Mapping Project; and
authorization for the Mayor to execute the agreement.
Mr. Albert
Attachment # 10
Staff recommends City Council approval of the engineering services agreement with
Meshek & Associates, PLC of Tulsa, Oklahoma in the amount of $153,000 for the
Stormwater Atlas Mapping Project; and authorization for the Mayor to execute the
agreement.
11. Consideration and appropriate action relating to a request for City Council to award a bid
for the purchase of a salt brine production system.
Mr. Doyle
Attachment # 11
Staff recommends City Council award the bid for the purchase of a salt brine production
system, model DU BPS3000-SS, to Dultmeier Sales of Omaha, Nebraska in the amount of
$30,086,
12. Consideration and appropriate action relating to a request for City Council approval of
Resolution No. 2010-07, a resolution relating to the City's intent to apply for the 2010 Tulsa
County Urban County Program Community Development Block Grant (CDBG).
Mr. Fritschen
Attachment # 12
Staff recommends City Council approval of Resolution No. 2010-07.
Owasso City Council
June 15, 2010
Page 4
13. Report from City Manager.
14. Report from City Attorney.
15. Report from City Councilors.
16. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
17. Adjournment.
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 1, 2010
The Owasso City Council met in regular session on Tuesday, June 2, 2010 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 6:00 p.m. on Friday, May 28, 2010.
ITEM 1. CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Dr. Andrew Rankin of Freedom Baptist Church.
ITEM 3. FLAG SALUTE
Councilor Cautadella led the flag salute.
ITEM 4. ROLL CALL
PRESENT
Doug Bonebrake, Mayor
Jon Sinex, Vice Mayor
Steve Cataudella, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ABSENT
Wayne Guevara, Councilor
ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF ENDURANCE
Dr. Clark Ogilvie, Owasso Public Schools Superintendent, presented to the Council
"Endurance," the Character Trait of the Month for June, 2010.
Owasso City Council June 1, 2010
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the May 18, 2010 Regular Meeting.
B. Approval of Claims.
C. Acknowledgement of receiving an Agreement for Urban Engineering Services
from HRAOK, Incorporated; and, authorization for the Mayor to execute the
agreement.
Mr. Cataudella moved, seconded by Mr. Stovall, to approve the Consent Agenda with claims
totaling $163,097.82. Also included for review were the healthcare self-insurance claims report
and payroll payment report for pay period 5/22/10.
YEA: Bonebrake, Cataudella, Sinex, Stovall
NAY: None
Motion carried 4-0.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS
REMOVED FROM THE CONSENT AGENDA
No action was required on this item.
ITEM 8. PUBLIC HEARING. THE CITY COUNCIL WILL CONDUCT A PUBLIC
HEARING FOR THE PURPOSE OF RECEIVING CITIZEN COMMENTS AND
INPUT REGARDING THE CITY OF OWASSO FISCAL YEAR 2010-2011
ANNUAL BUDGET PROPOSAL
Mr. Ray presented the Fiscal Year 2010-2011 Annual Budget Proposal and expressed his
appreciation to the hard work put in by City staff in preparing the budget. Mayor Bonebrake
opened the floor for public comments at 7:05 p.m. Four citizens were present and made
comments or suggestions regarding the proposed budget: Mr. Charlie Brown, Mr. J.B.
Alexander, Mr. Erik Miller, and Mr. Kenneth Yates. Mayor Bonebrake closed the Public Hearing
at 7:30 p.m.
ITEM 9. REPORT FROM CITY MANAGER
Mr. Ray noted that the Strong Neighborhood Initiative's Grant Program is moving along and that
the opening for grant applications will be advertised in the upcoming weeks. Mr. Ray provided
an update on the status of Senator Inhofe's negotiations to secure Federal funding for
improvements to Highway 169 and noted that a $1 million increase for the final environmental
assessment has been approved. Mr. Stevens presented the Project Status Update for the Public
Works Department. Mr. Ray announced the 7th Grade Town Hall on the Quality of Life
Initiative, to be held June 10, 2010, and encouraged the youth of Owasso to attend the meeting.
2
Owasso City Council June 1, 2010
ITEM 10. REPORT FROM CITY ATTORNEY
No report
ITEM 11. REPORT FROM CITY COUNCILORS
Mr. Cataudella expressed his congratulations to City staff for achieving a decrease in the City's
ISO rating. Mr. Bonebrake provided an update on fundraising activities for the proposed CNG
project and noted that city leaders are moving forward with efforts.
ITEM 12. NEW BUSINESS
None
ITEM 13. ADJOURNMENT
Mr. Stovall moved, seconded by Mr. Cataudella, to adjourn.
YEA: Bonebrake, Cataudella, Sinex, Stovall
NAY: None
Motion carried 4-0 and the meeting was adjourned at 8:05 p.m.
Doug Bonebrake, Mayor
Julie Stevens, Deputy City Clerk
3
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, June 8, 2010
The Owasso City Council met in a special meeting on Tuesday, June 8, 2010 in the Council
Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 5:00 PM on Friday, June 4, 2010.
ITEM 1: CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:01 PM.
PRESENT ABSENT
Doug Bonebrake, Mayor None
Jon Sinex, Vice Mayor
Steve Cataudella, Councilor
Wayne Guevara, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
ITEM 2: PRESENTATION PROVIDED BY THE ASSISTANT CITY MANAGER FOR
ADMINISTRATIVE SERVICES FOR THE PURPOSE OF REVIEWING
VARIOUS CITY POLICIES, PROCEDURES, AND FUNDS.
Ms. Bishop presented information related to the process of transfers between funds and reviewed
information on debt service. Discussion was held.
ITEM 3: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS
A. PROPOSED FY 2009-2010 BUDGET AMENDMENTS
Ms. Bishop reviewed information on proposed supplemental appropriations to the Ambulance
Service Fund and the Healthcare Self-Insurance Fund. Ms. Bishop explained that an item would
be placed on the consent agenda of the June 15, 2010 City Council agenda requesting appropriate
action.
ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS
A. 2010 WATER QUALITY REPORT
B. REVIEW OF BIDS RECEIVED FOR STREET EQUIPMENT
PURCHASE
C. PROPOSED CONTRACT FOR THE PURCHASE OF RIGHT OF WAY
E. 86TH STREET WIDENING PROJECT FROM MAIN TO
MEMORIAL
D. PROPOSED ENGINEERING AGREEMENT - STORMWATER PHASE
II SYSTEM ATLAS AND GIS DATABASE
E. PROPOSED POLICE GRANT APPLICATION
Mr. Lehr reviewed each operational item and discussion was held. Mr. Lehr advised that items
B, C, and D would require City Council action and if no objections were express by the City
Owasso City Council June 8, 2010
Council, each item would be placed on the June 15, 2010 agenda for consideration and
appropriate action.
ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS
A. FY 2010-2011 BUDGET PROPOSAL
B. QUALITY OF LIFE UPDATE
C. PROPOSED PROJECTS UTILIZING CDBG FUNDING
D. STATUTORY PROCESS FOR PLACING JUDGEMENTS AGAINST
MUNICIPALITIES ON THE AD VALOREM TAX ROLL
E. CITIZEN BOARDS AND COMMISSIONS
F. CITY MANAGER REPORT
I.SALES TAX REPORT
2.PROPOSED AMENDMENTS TO PARKS ORDINANCE
3.PROPOSED AMENDMENTS TO COUNCIL PROCEDURE
ORDINANCE
A.) Mr. Ray noted that there have been no additional comments received on the FY 2010-2011
Budget Proposal following the Public Hearing held June 1, 2010 and that staff anticipates
placing Resolutions on the June 15, 2010 City Council, OPWA, and OPGA agendas for
consideration and appropriate action to adopt the proposed budget. B.) Mr. Lehr provided an
update on public comments received regarding the Quality of Life Initiative and advised City
Councilors and staff of the upcoming 7th Grade Town Hall Meeting. C.) Mr. Ray provided
information on eligible projects and discussion was held on various project ideas. D.) No
discussion was held. E.) Discussion was held on annual appointments to Citizen Boards and
Commissions. F.) Ms. Bishop provided a report on Sales Tax revenues. Ms. Bishop explained
the City staff is formulating proposed changes to the Parks Ordinance and Council Procedure
Ordinance for discussion during the July worksession of the City Council.
ITEM 6: LEGISLATIVE UPDATE
Mr. Yancey provided a report on proposed legislation affecting municipalities.
ITEM 7: REPORT FROM CITY COUNCILORS
No report.
ITEM 8: ADJOURNMENT
Mr. Cataudella moved for adjournment, seconded by Mr. Guevara.
YEA: Bonebrake, Stovall, Guevara, Sinex, Cataudella
NAY: None
Motion carried 5-0.
Meeting adjourned at 8:54 PM.
Mayor, Doug Bonebrake
Juliarm M. Stevens, Deputy City Clerk
2
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL
AEP/PSO
STREET LIGHTS
14.61
TOTAL GENERAL 14.61
MUNICIPAL COURT
CHARLES N. ROMANS
BAILIFF SERVICES
350.00
YOUTH SERVICES OF TULSA
YOUTH SERVICES - MAY
3,750.00
TOTAL MUNICIPAL COURT 4,100.00
MANAGERIAL
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE
240.00
TREASURER PETTY CASH
MEETING EXPENSE
10.00
SKYADD, LLC
PORTABLE RESTROOMS
102.86
SKYADD, LLC
PORTABLE RESTROOMS
292.86
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS
13.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
68.66
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
83.33
JPMORGAN CHASE BANK
MEETING EXPENSE
54.42
JPMORGAN CHASE BANK
MEETING EXPENSE
43.82
JPMORGAN CHASE BANK
COUNCIL RELATIONS
62.11
JPMORGAN CHASE BANK
MEETING EXPENSE
39.65
TULSA METRO CHAMBER OF COMMERCE
REGISTRATION FEE
30.00
CITY GARAGE
CITY GARAGE PARTS - MAY 2
25.46
OFFICE DEPOT INC
OFFICE SUPPLIES
27.97
TOTAL MANAGERIAL 1,094.14
HUMAN RESOURCES
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
JPMORGAN CHASE BANK
TULSA WORLD-ADVERTISING
454.36
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
241.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
22.00
JPMORGAN CHASE BANK
CHARACTER INTIATIVE
429.05
REDBUD PHYSICAL REHABILITATION, PC
FCE EVALUATION
1,280.00
URGENT CARE OF GREEN COUNTRY, P.L.L
RANDOM DRUG TESTING
325.00
URGENT CARE OF GREEN COUNTRY, P.L.L
POST ACCIDENT DRUG TEST
80.00
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE EMPLOYMENT DRUG TEST
225.00
GREENWOOD PERFORMANCE SYSTEMS INC
ASST CITY MGR ASSESSMENTS
1,275.00
TREASURER PETTY CASH
MEETING EXPENSE
10.00
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE
30.00
JPMORGAN CHASE BANK
CLAREMORE DAILY-ADVERTISE
68.25
TOTAL HUMAN RESOURCES 4,666.66
GENERAL GOVERNMENT
JPMORGAN CHASE BANK
AMER WASTE CONTROL-REFUSE
134.80
AMERICAN SOCIETY OF COMPOSERS AUTHO
LICENSING FEE
321.24
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
206.17
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION/PUBLIC
186.90
AT&T
CONSOLIDATED PHONE BILL
701.65
HEARTLAND CONSULTING, INC
CONSULTING FEES FY10
10,500.00
Page 1
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL GOVERNMENT...
CINTAS CORPORATION
CARPET-MAT CLEANING
27.18
TULSA COFFEE SERVICE INC
COFFEE SUPPLIES
99.42
TULSA COUNTY CLERK
FILING FEES
62.00
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION/PUBLIC
22.40
WOOD, PUHL & WOOD, P.L.L.C
LEGAL-RHONDA MILLER
1,276.50
UNITED STATES CELLULAR CORPORATION
CELL PHONE SERVICE
31.82
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL-COX
182.75
TOTAL GENERAL GOVERNMENT 13,752.83
COMMUNITY DEVELOPMENT
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
158.33
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
222.87
JPMORGAN CHASE BANK
APA-ANNUAL FEES
220.00
TOTAL COMMUNITY DEVELOPMENT 601.20
ENGINEERING
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
13.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
13.20
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
502.75
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
166.66
UNITED STATES CELLULAR CORPORATION
CELL PHONE SERVICE
56.43
CITY GARAGE
CITY GARAGE PARTS - MAY 2
49.78
TOTAL ENGINEERING 802.02
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
COX-INTERNET
1,550.00
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
66.66
JPMORGAN CHASE BANK
DELL-HARD DRIVE
111.79
JPMORGAN CHASE BANK
DELL-CREDIT
-827.45
JPMORGAN CHASE BANK
DELL-RAM
108.00
JPMORGAN CHASE BANK
COX-INTERNET
1,550.00
TOTAL INFORMATION TECHNOLOGY 2,559.00
SUPPORT SERVICES
JPMORGAN CHASE BANK
PIKEPASS-FEES
7.20
JPMORGAN CHASE BANK
BRAUMS-DOC LUNCHES
50.59
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
233.33
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
231.14
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
197.41
AT&T
CONSOLIDATED PHONE BILL
57.20
ARCHITECTURAL SIGN & GRAPHICS, INC.
NAMEPLATE & BLANK INSERTS
58.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
JPMORGAN CHASE BANK
WALMART-SUPPLIES
12.10
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
30.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
7.00
JPMORGAN CHASE BANK
WILLIAMS-PLUMBING
140.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
22.00
Page 2
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
SUPPORT SERVICES...
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
62.00
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
163.48
COX COMMUNICATIONS
INTERNET SERVICE OLD CENT
69.95
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER FEES - MAY'10
119.20
JPMORGAN CHASE BANK
SCHINDLER-ELEVATOR MAINT
749.34
TOTAL SUPPORT SERVICES 2,248.44
CEMETERY
OWASSO TOP SOIL
TOP SOIL
120.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
7.00
JPMORGAN CHASE BANK
ESTES-CREDIT FOR CHEMICAL
-5,244.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
86.95
JPMORGAN CHASE BANK
GREEN CO SEPTIC-RESTROOM
65.00
JPMORGAN CHASE BANK
ESTES-CHEMICALS
1,906.00
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
33.41
JPMORGAN CHASE BANK
LOWES-FLOWERS
101.50
JPMORGAN CHASE BANK
HOME DEPOT-FLOWERS
12.40
TOTAL CEMETERY -2,911.82
POLICE SERVICES
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
17.00
TREASURER PETTY CASH
MEALS/BARNES
64.16
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
67.52
AT&T
CONSOLIDATED PHONE BILL
480.46
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
63.17
JPMORGAN CHASE BANK
PATROL TECH-CUFF CASE
54.43
JPMORGAN CHASE BANK
WALMART-BATTERIES
17.91
JPMORGAN CHASE BANK
USPS-OSBI SUBMITTAL
6.15
OWASSO CHAMBER OF COMMERCE
2010 LEGISLATIVE SERIES
30.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
7,966.78
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY10
157.50
JPMORGAN CHASE BANK
MEETING EXPENSE
30.28
JPMORGAN CHASE BANK
PIKE PASS-FEES
50.80
CITY GARAGE
CITY GARAGE PARTS - MAY 2
4,576.19
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
4,666.66
TOTAL POLICE SERVICES 18,249.01
POLICE - JUSTICE ASST GRA JIM NORTON FORD LLC 15 PASSENGER/PRISONER VAN 23,628.00
TOTAL POLICE - JUSTICE ASST GRA 23,628.00
POLICE COMMUNICATIONS
DEPARTMENT OF PUBLIC SAFETY
OLETS EQUIPMENT & DATAMAX
450.00
JPMORGAN CHASE BANK
OLETS TRAINING
252.00
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
89.33
TOTAL POLICE COMMUNICATIONS 791.33
Page 3
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
ANIMAL CONTROL
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
42.28
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
166.66
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
28.00
ANNE K. KARN
SPAY AND NEUTERING
610.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
150.37
AT&T
CONSOLIDATED PHONE BILL
43.71
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
17.00
TOTAL ANIMAL CONTROL 1,058.02
FIRE SERVICES
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
142.28
JPMORGAN CHASE BANK
LOWES-SUPPLIES
22.93
AT&T
CONSOLIDATED PHONE BILL
221.47
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
1,520.72
JPMORGAN CHASE BANK
FERRARA APPARATUS-PARTS
394.90
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
1,166.66
JPMORGAN CHASE BANK
WALMART-SUPPLIES
37.00
CITY GARAGE
CITY GARAGE PARTS - MAY 2
35.65
A PLUS SERVICE INC
A/C REPAIR AT STATION ONE
80.00
JARROD LINTHICUM
EDUCATION COMPENSATION
435.40
OWASSO FITNESS ZONE, INC
USE OF GYM AND EQUIPMENT
390.00
DONALD L. TAYLOR
LATCH MAINTENANCE
491.00
A PLUS SERVICE INC
NEW A/C UNIT
2,770.00
JPMORGAN CHASE BANK
ARAMSCO-SALES TAX CREDIT
-2.61
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
335.41
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
136.62
TOTAL FIRE SERVICES 8,177.43
EMERGENCY PREPAREDNES
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
53.04
JPMORGAN CHASE BANK
TOTAL RADIO-PROGRAMMING
166.25
AT&T
CONSOLIDATED PHONE BILL
23.12
TOTAL EMERGENCY PREPAREDNESS 242.41
STREETS
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
1,153.33
JPMORGAN CHASE BANK
BROWN FARMS-SOD
65.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
210.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
51.24
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
33.04
MILL CREEK LUMBER & SUPPLY
FORMING SUPPLIES
98.61
A N Z SIGNS & SHIRTS, INC
RECYCLE TRAILER SIGNS
75.00
TULSA COUNTY BOCC
STREET MARKERS
1,359.25
JPMORGAN CHASE BANK
OWASSO LUMBER-KEYS
15.48
JPMORGAN CHASE BANK
OREILLYS-OIUFILTER
29.41
AEP/PSO
STREET LIGHTS
5,564.00
JF+VIORG AN CHASE BANK
ATWOODS-PAINT
139.95
Page 4
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
STREETS...
JPMORGAN CHASE BANK
WHEELER METALS-PIPE
205.92
JPMORGAN CHASE BANK
PIKEPASS-FEES
2.80
CITY GARAGE
CITY GARAGE PARTS - MAY 2
209.92
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
1,166.66
OWASSO TOP SOIL
TOP SOIL
60.00
SHERWOOD CONSTRUCTION CO, INC
CONCRETE FOR FLOOR
470.25
SHERWOOD CONSTRUCTION CO, INC
CONCRETE
579.00
JPMORGAN CHASE BANK
ATWOODS-TIE DOWNS
14.99
JPMORGAN CHASE BANK
FASTENAL-HARDWARE
328.81
JPMORGAN CHASE BANK
LOWES-WIRE NUTS
18.21
JPMORGAN CHASE BANK
EQUIPMENT ONE-PROPANE
29.46
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
BROWN FARMS-SOD
65.00
JPMORGAN CHASE BANK
ARMOR PERSONAL-HARD HAT
15.00
JPMORGAN CHASE BANK
GELLCO CLOTHING-BOOTS
134.99
TOTAL STREETS 13,608.32
STORMWATER
JPMORGAN CHASE BANK
AMERICAN-AIRFARE
452.80
JPMORGAN CHASE BANK
AMERICAN-BOOKING FEE
20.00
JPMORGAN CHASE BANK
SCIECA-CONFERENCE
325.00
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
1,166.66
CITY GARAGE
CITY GARAGE PARTS - MAY 2
1,170.87
JPMORGAN CHASE BANK
P&K EQUIP-PINS/LOCKS
8.44
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
5.00
JPMORGAN CHASE BANK
P&K EQUIP-THROTTLE CABLES
44.28
JPMORGAN CHASE BANK
P&K EQUIP-EDGER REPAIR
302.93
W. N. COUCH, INC
THREE LAKES POND REPAIRS
5,500.50
JPMORGAN CHASE BANK
LODGING EXPENSE
125.42
JPMORGAN CHASE BANK
EQUIP ONE-RENTAL
135.00
JPMORGAN CHASE BANK
P&K EQUIP-CLUTCH/BEARINGS
21.94
JPMORGAN CHASE BANK
BROWN FARMS-SOD
97.50
JPMORGAN CHASE BANK
NBF-TRAINING RM FURNITURE
1,526.00
JPMORGAN CHASE BANK
BENMEDS-LOGGER USB
70.07
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
41.56
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
42.70
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
105.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
1,124.65
TOTAL STORMWATER 12,286.32
PARKS
JPMORGAN CHASE BANK
P & K EQUIP-FUEL FILTER
9.10
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
27.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL/CLEANING
14.65
UNIFIRST HOLDINGS LP
UNIFORM RENTAL/CLEANING
14.65
MARSHALL GROSS
MOWING-VETERANS PARK
54.98
Page 5
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
PARKS...
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE-CENTENNIAL
144.10
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
250.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
448.82
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
184.38
CITY GARAGE
CITY GARAGE PARTS - MAY 2
27.69
JPMORGAN CHASE BANK
LOWES-SUPPLIES
5.98
AT&T
CONSOLIDATED PHONE BILL
179.56
TOTAL PARKS 1,360.91
COMMUNITY CENTER
AT&T
CONSOLIDATED PHONE BILL
126.80
JPMORGAN CHASE BANK
CHARACTER INTIATIVE
35.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
162.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
219.47
OFFICE DEPOT INC
OFFICE SUPPLIES
46.19
JPMORGAN CHASE BANK
CROWL MECH-EVAPORATOR PAN
532.43
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
123.60
JPMORGAN CHASE BANK
OREILLYS-BELT
17.00
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
41.66
TOTAL COMMUNITY CENTER 1,304.15
HISTORICAL MUSEUM
CARR CONSTRUCTION, INC
FACILITY IMPROVEMENTS
7,100.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
42.83
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
27.00
AT&T
CONSOLIDATED PHONE BILL
73.12
TOTAL HISTORICAL MUSEUM 7,242.95
ECONOMIC DEV
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
38.70
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
83.33
TOTAL ECONOMIC DEV 122.03
FUND GRAND TOTAL 114,997.9
AMBULANCE SERVICE
KENNETH WRIGHT
AMBULANCE REFUND
20.15
UHC REFUNDS
AMBULANCE REFUND
658.80
HOLLI DAVENPORT
AMBULANCE REFUND
73.20
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
167.00
TOTAL AMBULANCE SERVICE 919.15
AMBULANCE
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION SERVICES
121.65
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
1,559.15
JPMORGAN CHASE BANK
AMERICAN SAFETY-TRAINING
4,680.00
ATC FREIGHTLINER GROUP
WIPER SWITCH
360.92
CLIA LABORATORY PROGRAM
CERTIFICATE FEE
150.00
Page 6
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
AMBULANCE...
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
57.00
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
57.00
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
109.00
FULLERTON HYDRO-TEST INC.
RENTAL OF OXYGEN CYLINDER
45.66
CITY GARAGE
CITY GARAGE PARTS - MAY 2
2,416.28
JPMORGAN CHASE BANK
ALLMED-SUPPLIES
657.56
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
152.96
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
37.20
JPMORGAN CHASE BANK
LOWES-PARTS
41.85
CITY GARAGE
LABOR/OVERHEAD CHGS MAY 2
1,250.00
JPMORGAN CHASE BANK
LOCKE SUPPLY-PARTS
3.73
JPMORGAN CHASE BANK
LOCKE SUPPLY-PARTS
5.43
TOTAL AMBULANCE
11,705.39
FUND GRAND TOTAL
12,624.5
E911 COMMUNICATIONS
JPMORGAN CHASE BANK
TOTAL RADIO-MAINTENANCE
87.50
JPMORGAN CHASE BANK
TOTAL RADIO-MAINT FEE
285.00
INCOG-E911
E911 ADMIN SVC FEES
5,881.16
AT&T
CONSOLIDATED PHONE BILL
275.83
JPMORGAN CHASE BANK
TOTAL RADIO-MAINT FEE
285.00
TOTAL E911 COMMUNICATIONS
6,814.49
FUND GRAND TOTAL
6,814.4
STORMWATER - STORMWATI MESHEK & ASSOCIATES, P.L.C.
MISCELLANEOUS STORMWATER
721.83
TOTAL STORMWATER - STORMWATER
721.83
STRM MGMT - GARNETT DET CHEROKEE BUILDERS
CONSTRUCTION SERVICES
82,800.00
TOTAL STRM MGMT - GARNETT DETN
82,800.00
FUND GRAND TOTAL
83,521.8
AMBULANCE CAPITAL FD ZOLL DATA SYSTEMS, INC
TRAVEL EXPENSES
1,441.23
TOTAL AMBULANCE CAPITAL FD
1,441.23
FUND GRAND TOTAL
1,441.2
CI - 106/GARNETT INTERSEC PSA-DEWBERRY INC
DESIGN SERVICES
8,415.00
TOTAL CI - 106/GARNETT INTERSEC
8,415.00
Page 7
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
CI - SPORTSPARK FY09
JPMORGAN CHASE BANK
WATER PROD-SUPPLIES
141.85
OWASSO TOP SOIL
TOP SOIL
80.00
TOTAL CI - SPORTSPARK FY09 221.85
FUND GRAND TOTAL 8,636.8
CITY GARAGE
JPMORGAN CHASE BANK
UNITED FORD-PARTS
33.41
JPMORGAN CHASE BANK
UNITED FORD-PARTS
193.35
AT&T
CONSOLIDATED PHONE BILL
43.70
T & W TIRE, LP
TIRES
827.25
T & W TIRE, LP
TIRES
1,171.00
T & W TIRE, LP
TIRES
139.94
T & W TIRE, LP
TIRES
1,916.00
T & W TIRE, LP
TIRES
868.78
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
QUALITY TIRE & AUTO SERVICE, LLC
WHEEL ALIGNMENT
59.95
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
171.80
JPMORGAN CHASE BANK
LENOX WRECKER-TOWING
169.00
JPMORGAN CHASE BANK
UNITED FORD-PARTS
28173
JPMORGAN CHASE BANK
AMERIFLEX-HYDRAULIC HOSE
65.58
JPMORGAN CHASE BANK
TULSA AUTO SPRING-ADJ AIR
45.93
JPMORGAN CHASE BANK
CLASSIC CHEVY-HANDLE
15.72
JPMORGAN CHASE BANK
CLASSIC CHEVY-PARTS
84.67
JPMORGAN CHASE BANK
CLASSIC CHEVY-MOTOR
2,535.23
JPMORGAN CHASE BANK
CLASSIC CHEVY-PARTS
67.56
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
65.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
7.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY 20
56.87
JPMORGAN CHASE BANK
SAFETY KLEEN-CAR WASH
760.48
JPMORGAN CHASE BANK
CLASSIC CHEVY-PARTS
27.64
JPMORGAN CHASE BANK
CLASSIC CHEVY-PARTS
78.86
OFFICE DEPOT INC
OFFICE SUPPLIES
44.79
TOTAL CITY GARAGE 9,797.78
FUND GRAND TOTAL 9,797.7
WORKERS' COMP SELF-INS
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP
264.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP
264.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP
264.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP
289.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP
289.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP
289.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP
578.00
Page 8
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
WORKERS' COMP SELF-INS...
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP
578.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP
578.00
TOTAL WORKERS' COMP SELF-INS 3,393.00
WORKERS' COMP SELF-INS
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
1,333.99
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
744.66
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
2,240.30
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
216.87
UNITED SAFETY & CLAIMS INC
WC-TPA MONTHLY ADMIN FEES
1,550.00
TOTAL WORKERS' COMP SELF-INS 6,085.82
FUND GRAND TOTAL 9,478.8
GEN LIAB-PROP SELF INS
LLOYD K. BENEDICT, ATTORNEY AT LAW,
LEGAL JUDGEMENT - PLESS
135,000.00
STREET LAMPS OF AMERICA LLC
MAILBOX
206.00
NEWTON, O'CONNOR, TURNER & KETCHUM
BUCKLEY VS CITY OF OWASSO
2,202.63
TOTAL GEN LIAB-PROP SELF INS 137,408.63
FUND GRAND TOTAL 137,408.6
CITY GRAND TOTAL $384,722.13
Page 9
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06/05110
Department
Payroll Expenses
Total Expenses
Municipal Court
4,586.31
6,669.27
Managerial
19,212.67
28,053.28
Finance
12,934.52
20,478.77
Human Resources
6,332.83
10,201.87
Community Development
10,653.24
15,622.88
Engineering
12,184.45
19,387.87
Information Systems
9,335.58
15,494.88
Support Services
6,672.58
10,464.95
Police
149,011.50
211,386.29
Central Dispatch
13,780.63
22,231.23
Animal Control
2,231.63
3,922.16
Fire
96,192.61
149,161.00
Emergency Preparedness
2,798.43
4,872.12
Streets
6,560.06
12,164.27
Stormwater/ROW Maint.
8,340.55
13,328.68
Park Maintenance
5,871.27
9,816.30
Community-Senior Center
2,881.20
5,168.44
Historical Museum
2,054.82
3,044.40
Economic Development
3,589.32
5,451.70
General Fund Total 375,224.20 566,920.36
Garage Fund Total 4,103.60 6,971.31
Ambulance Fund Total 20,248.00 31,338.11
Emergency 911 Fund Total 4,593.59 7,410.36
Worker's Compensation Total 2,997.20 3,623.93
Strong Neighborhoods 2,077.12 3,261.44
Stormwater Detention 85.62
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6/15/10
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
AMOUNT
22,744.35
45,413.27
26,279.48
16,136.08
18,743.46
129, 316.64
2,277.83
2,657.70
1,256.60
2,051.73
8,243.86
VSP VISION MEDICAL SERVICES 2,848.05
ADMIN FEES 1,212.06
VISION DEPT TOTAL 4,060.11
HEALTHCARE SELF INSURANCE FUND TOTAL 141,620.61
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2009-2010
Statement of Revenues & Expenditures
As of May 31, 2010
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTALREVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTALTRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
MONTH
YEAR
TO-DATE
TO-DATE
BUDGET
$ 1,699,745
$ 17,150,756
$ 19,414,000
6,378
198,451
240,300
70,976
584,834
631,134
50,521
457,265
501,600
71,305
706,056
665,980
11,315
184,954
185,102
1,910,240
19,282,316
21,638,116
1,026,826
11,568,994
12,768,541
49,435
590,635
759,770
94,245
1,501,730
2,151,201
10,170
520,379
878,051
1,180,676
14,181, 738
16, 557, 563
729,564
5,100, 578
5,080,553
944,301
9,860,621
11,236,000
(1,506,586)
(15,754,403)
(17,749,075)
(562,285)
(5,893,782)
(6,513,075)
167,279
(793,204)
(1,432,522)
4,724,575
$ 3,931,371
3,102,596 3,102,596
$ 2,309,392 $ 1,670,074
PERCENT
88.34%
82.58%
92.66%
91.16%
106.02%
99.92%
89.11%
90.61%
77.74%
69.81%
59.27%
85.65%
100.39%
87.76%
88.76%
90.49%
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: WARREN LEHR
ASSISTANT CITY MANAGER
SUBJECT: REQUEST FOR AUTHORIZATION TO DISCHARGE FIREWORKS
CITY OF OWASSO
DATE: June 11, 2010
BACKGROUND:
A City of Owasso sponsored fireworks display is planned to be conducted on the evening of
Friday, July 2, 2010. City Code requires approval from the City Council for any public display of
fireworks within the city celebrating Independence Day. A copy of that section of the City Code
as it relates to fireworks displays is attached for your information and review.
Representatives of both the Fire and Police Departments have been consulted in order to
coordinate the event and ensure public safety issues are being adequately addressed.
The City sponsored celebration will be limited to the fireworks show. Imperial Fireworks
Company will once again present the fireworks display. The display will be open to the public
and will be located at the Owasso High School stadium. Gates to the stadium will open at 7:00
PM.
RECOMMENDATION:
Staff recommends City Council authorization to discharge fireworks and approval of a public
fireworks display to be conducted on July 2, 2010 free of charge to the public and sponsored by
the City of Owasso in celebration of Independence Day.
ATTACHMENT:
1. City of Owasso Code of Ordinances Relating to Fireworks
2. Imperial Fireworks Company Certificate of Liability Insurance
Offenses and Crimes
10. Committing any other act in such a manner as to unreasonably disturb or alarm the
public.
(Prior Code, Secs. 14-41, 14-42, 14-55, 14-56)
SECTION 10-302 INSULTING SIGNS, LITERATURE OR LANGUAGE
A. It is unlawful for any person, firm or corporation within the city to display any sign, emblem,
badge, flag or device, which in its common acceptance is insulting, profane, or abusive to the citizens of
the city, and which is calculated, or of which the natural consequence is, to cause a breach of the peace or
an assault.
B. It is unlawful for any person to willfully use, utter, publish, circulate or distribute any
profane, violent, abusive, or insulting language or literature where:
1. A natural consequence of the language or literature is to cause a breach of the peace or
an assault; or
2. The language or literature, in its common acceptance, is calculated to cause a breach of
the peace or an assault.
(Prior Code, Sec. 14-58)
SECTION 10-303 LITERATURE OR LANGUAGE RIDICULING RELIGION
It is unlawful for any person to utter, publish, distribute or circulate any literature or language
within the corporate limits of the city that casts profane ridicule on any deity, or any religion, which in its
common acceptance is calculated or where the natural consequence is to cause a breach of the peace or an
assault. (Prior Code, Sec. 14-59)
SECTION 10-304 FIREWORKS PROHIBITED
A. Except as provided in Subsection B of this section, the sale, use, display, firing, igniting,
lighting or discharge of fireworks within the city is unlawful and an offense.
B. The following are exceptions to the prohibitions in Subsection A:
1. The firing, igniting or lighting of the following are exempt from the prohibition
contained in Subsection A of this section: sparklers, fountains, pinwheels and all such types of
fireworks that are not explosive or noise making in character and are stationary. Not included in
this exception are Roman candles, bottle rockets and sky rockets;
2. The city council may, for the common good, approve and sponsor a public display of
fireworks within the city celebrating Independence Day. The public display of fireworks must meet
each of the following requirements:
a. The group organizing the event and igniting the fireworks must obtain the city
council's specific approval for the event;
b. The event must be open to the public, free of charge;
Page 10-16
Offenses and Crimes
C. The use, display, firing, ignition, lighting and discharge of the fireworks must be
done in the presence of an authorized representative of the city fire department; and
d. The group(s) organizing the event and igniting the fireworks must indemnify and
hold the city harmless for any damage caused by the event and provide an insurance policy,
with the city named as an insured, covering and protecting the city from liability to the extent
it is not immune by state law.
(Prior Code, Sec. 8-17; Ord. No. 354, 7/1/86)
Cross Reference: Fire Prevention Code, Section 13-101.
State Law Reference: Bottle rockets prohibited by state law, 68 O.S. Section 1624; State fireworks
licenses, 68 O.S. Sections 1621 et seq.; municipal power to regulate, 11 O.S. Section 22-110.
SECTION 10-305 STORING OR KEEPING EXPLOSIVES
It is unlawful for any person to store or keep within the city any nitroglycerin, dynamite,
gunpowder, or any other highly explosive material or substance, except that gunpowder may be kept in
quantities of not to exceed five (5) pounds where the same is securely kept.
SECTION 10-306 CARRYING WEAPONS AND EXCEPTIONS; TRANSPORTING
CONCEALED HANDGUN
A. It is unlawful for any person, except those persons authorized by law, to carry upon or about
their persons or in their vehicles any weapon of the kind usually known as slingshot, bowie knife, dirk
knife, switchblade knife, spring-type knife, knife having a blade which opens automatically by hand
pressure applied to a button, spring or other device in the handle of the knife, loaded cane, billy, metal
knuckles, or any other offensive or defensive weapon, excluding firearms, the carrying of which is
governed by State law.
B. Any person stopped pursuant to a moving traffic violation who is transporting a loaded pistol
in the motor vehicle without a valid concealed handgun permit authorized by the Oklahoma Self-Defense
Act or a valid license from another state, whether the loaded firearm is concealed or open in the vehicle,
shall be issued a traffic citation in the amount of Seventy Dollars ($70.00), or such amount as may
otherwise be provided in 21 O.S. § 1289.13A (A), plus court costs, for transporting a firearm improperly.
In addition to the traffic citation provided in this ordinance, the person may additionally be arrested for
any other violation of law.
C. When the arresting officer determines that a valid handgun license exists, pursuant to the
Oklahoma Self-Defense Act or any provision of lay from another state, for any person in the stopped
vehicle, any firearms permitted to be carried pursuant to the license shall not be confiscated unless:
1. The person is arrested for violating another provision of law other than that set forth in
subsection (B) of this ordinance; provided, however, if the person is never charged with an offense
pursuant to this paragraph or if the charges are dismissed or the person is acquitted, the weapon
shall be returned to the person.
2. The officer has probable cause to believe the weapon is:
a. contraband; or
Page 10-17
Jun 10 10 08:29p Imperial Fireworks Co. 918-486-3933 p.2
ACCORD CERTIFICATE OF LIABILITY INSURANCE
1'0,0""RA.llied specialty insurance
135 N.E. Loop 410
F
SUite 500
THIS CERMICAT'E IS ISSUED AS A MATTER OF INFORMA71ON
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
San Antonio, TX 78215
INSURE" AFFORDING COVERAGE
NAIL 9
iNItIRFD Imperial Fireworks
v=RER&T.B.B. Ins rance Company
12809 S. 285 E. Ave
01SURER1:
Cowetra OK 71429
RMMQ
ausLlla~ Lr.
If~Bt1RER>r
COVERAGES
THE POLICIES OF INSURANCE LISTER BELOW HAVE BEEN ISSUEOTO THE INSURED NAMED ASM FORTH E POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CflNBMV OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HDON IS SUBJECT TOALL THE TERMS, IXCLUSIONS ANo CONLIRIONB OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: WARREN LEHR
ASSISTANT CITY MANAGER
SUBJECT: REQUEST FOR AUTHORIZATION TO DISCHARGE FIREWORKS
STONE CANYON
DATE: June 11, 2010
BACKGROUND:
The staff has received a request from Stone Canyon for an item to be placed on the City Council
agenda for consideration to approve the discharge of fireworks in celebration of Independence
Day. City Code requires approval from the City Council for any public display of fireworks
within the city. Attached is a copy of that section of the Code.
The representatives from Stone Canyon have met with representatives of the Fire Department to
coordinate the event and address safety concerns. All requirements established by the Fire
Department have been addressed.
RECOMMENDATION:
Staff recommends Council approval of the request to discharge fireworks during the October 12,
2007 homecoming football game for the Rejoice Eagles.
ATTACHMENT:
1. City of Owasso Code of Ordinances Relating to Fireworks
2. Certificate of Liability Insurance
Offenses and Crimes
10. Committing any other act in such a manner as to unreasonably disturb or alarm the
public.
(Prior Code, Secs. 14-41, 14-42, 14-55, 14-56)
SECTION 10-302 INSULTING SIGNS, LITERATURE OR LANGUAGE
A. It is unlawful for any person, firm or corporation within the city to display any sign, emblem,
badge, flag or device, which in its common acceptance is insulting, profane, or abusive to the citizens of
the city, and which is calculated, or of which the natural consequence is, to cause a breach of the peace or
an assault.
B. It is unlawful for any person to willfully use, utter, publish, circulate or distribute any
profane, violent, abusive, or insulting language or literature where:
1. A natural consequence of the language or literature is to cause a breach of the peace or
an assault; or
2. The language or literature, in its common acceptance, is calculated to cause a breach of
the peace or an assault.
(Prior Code, Sec. 14-58)
SECTION 10-303 LITERATURE OR LANGUAGE RIDICULING RELIGION
It is unlawful for any person to utter, publish, distribute or circulate any literature or language
within the corporate limits of the city that casts profane ridicule on any deity, or any religion, which in its
common acceptance is calculated or where the natural consequence is to cause a breach of the peace or an
assault. (Prior Code, Sec. 14-59)
SECTION 10-304 FIREWORKS PROHIBITED
A. Except as provided in Subsection B of this section, the sale, use, display, firing, igniting,
lighting or discharge of fireworks within the city is unlawful and an offense.
B. The following are exceptions to the prohibitions in Subsection A:
1. The firing, igniting or lighting of the following are exempt from the prohibition
contained in Subsection A of this section: sparklers, fountains, pinwheels and all such types of
fireworks that are not explosive or noise making in character and are stationary. Not included in
this exception are Roman candles, bottle rockets and sky rockets;
2. The city council may, for the common good, approve and sponsor a public display of
fireworks within the city celebrating Independence Day. The public display of fireworks must meet
each of the following requirements:
a. The group organizing the event and igniting the fireworks must obtain the city
council's specific approval for the event;
b. The event must be open to the public, free of charge;
Page 10-16
Offenses and Crimes
C. The use, display, firing, ignition, lighting and discharge of the fireworks must be
done in the presence of an authorized representative of the city fire department; and
d. The group(s) organizing the event and igniting the fireworks must indemnify and
hold the city harmless for any damage caused by the event and provide an insurance policy,
with the city named as an insured, covering and protecting the city from liability to the extent
it is not immune by state law.
(Prior Code, Sec. 8-17; Ord. No. 354, 7/1/86)
Cross Reference: Fire Prevention Code, Section 13-101.
State Law Reference: Bottle rockets prohibited by state law, 68 O.S. Section 1624; State fireworks
licenses, 68 O.S. Sections 1621 et seq.; municipal power to regulate, 11 O.S. Section 22-110.
SECTION 10-305 STORING OR KEEPING EXPLOSIVES
It is unlawful for any person to store or keep within the city any nitroglycerin, dynamite,
gunpowder, or any other highly explosive material or substance, except that gunpowder may be kept in
quantities of not to exceed five (5) pounds where the same is securely kept.
SECTION 10-306 CARRYING WEAPONS AND EXCEPTIONS: TRANSPORTING
CONCEALED HANDGUN
A. It is unlawful for any person, except those persons authorized by law, to carry upon or about
their persons or in their vehicles any weapon of the kind usually known as slingshot, bowie knife, dirk
knife, switchblade knife, spring-type knife, knife having a blade which opens automatically by hand
pressure applied to a button, spring or other device in the handle of the knife, loaded cane, billy, metal
knuckles, or any other offensive or defensive weapon, excluding firearms, the carrying of which is
governed by State law.
B. Any person stopped pursuant to a moving traffic violation who is transporting a loaded pistol
in the motor vehicle without a valid concealed handgun permit authorized by the Oklahoma Self-Defense
Act or a valid license from another state, whether the loaded firearm is concealed or open in the vehicle,
shall be issued a traffic citation in the amount of Seventy Dollars ($70.00), or such amount as may
otherwise be provided in 21 O.S. § 1289.13A (A), plus court costs, for transporting a firearm improperly.
In addition to the traffic citation provided in this ordinance, the person may additionally be arrested for
any other violation of law.
C. When the arresting officer determines that a valid handgun license exists, pursuant to the
Oklahoma Self-Defense Act or any provision of lay from another state, for any person in the stopped
vehicle, any firearms permitted to be carried pursuant to the license shall not be confiscated unless:
1. The person is arrested for violating another provision of law other than that set forth in
subsection (B) of this ordinance; provided, however, if the person is never charged with an offense
pursuant to this paragraph or if the charges are dismissed or the person is acquitted, the weapon
shall be returned to the person.
2. The officer has probable cause to believe the weapon is:
a. contraband; or
Page 10-17
Insurance Certificates:
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MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ANGELA HESS
FINANCE DIRECTOR
SUBJECT: SUPPLEMENTAL APPROPRIATIONS
FISCAL YEAR END
DATE: June 11, 2010
BACKGROUND:
The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance with
the Budget Act, all funds of the City with revenues and expenditures are required to have annual
budgets. Expenditures may not legally exceed the appropriation or budget within a department or a
fund.
The City Manager has the authority to transfer appropriations between line items within a
department or to transfer appropriations between departments within the same fund. A supplement
or increase in total appropriations in a fund requires City Council approval.
The trust authorities (OPWA and OPGA) are required to prepare an annual budget and submit a
copy to the City as beneficiary of the trust. However, there are no further requirements such as a
legal restriction on spending. Staff is not requesting year-end appropriations for the OPWA or for
the OPGA.
Staff is requesting supplemental appropriations for City Council consideration.
AMBULANCE SERVICE FUND:
Revenues of the Ambulance services are required by city ordinance to be divided among the
Ambulance Service Fund, the Ambulance Capital Fund and the Fire Capital Fund. Most revenues
are receipted directly into the Ambulance Service Fund, and then the designated percentage of
revenues is transferred to the Ambulance Capital Fund and the Fire Capital Fund. This transfer of
funds is an expenditure under budgetary statutes and is subject to the limits of the approved budget.
Revenues in the Ambulance Service Fund are projected to exceed budget by $140,000 primarily due
to increase in Medicare billing payments. The resulting transfers from the Ambulance Service Fund
to the Ambulance Capital Fund are projected to exceed the appropriations by $26,000.
The allocation to the Ambulance Service Fund for personal services for firefighter/medics is
projected to exceed the appropriation by $10,000. The budget for personal services for
The allocation to the Ambulance Service Fund for personal services for firefighter/medics is
projected to exceed the appropriation by $10,000. The budget for personal services for
firefighter/medics is prorated between the Ambulance Service Fund and the Fire Department
within the General Fund. Total expenditures in the Ambulance Service Fund are projected to
exceed budget by $36,000.
Staff is requesting a budget amendment for the Ambulance Service Fund increasing estimated
revenues by $140,000 and increasing the appropriation for expenditures including transfers out
by $36,000.
HEALTHCARE SELF-INSURANCE FUND:
Revenues to the fund are the health, dental and vision insurance premiums for employees, retirees
and former employees (COBRA) covered under the plan. Revenues for the fiscal year have
exceeded budget by $235,000. The excess revenue is due to $125,000 increased participation in
the Healthcare Self-Insurance Program and $110,000 in increased premiums.
Expenditures in the Healthcare Self-Insurance Fund are projected to exceed budget by $300,000
due medical expenditures incurred throughout the fiscal year.
Staff is requesting a budget amendment for the Healthcare Self Insurance Fund increasing the
estimated revenues by $235,000 and increased appropriation for expenditures by $300,000.
RECOMMENDATION:
Staff recommends City Council approval of budget amendments in the following funds:
Ambulance Service Fund - Budget amendment increasing estimated revenues in the amount
of $140,000 and increasing the appropriation for expenditures in the amount of $36,000
Healthcare Self-Insurance Fund - Budget amendment increasing estimated revenues in the
amount of $235,000 and increasing the appropriation for expenditures in the amount of
$300,000
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
ASSISTANT CITY MANAGER
SUBJECT: RESOLUTION NO. 2010-06
FISCAL YEAR 2010-2011 BUDGET
DATE: June 11, 2010
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other fiends has been developed and transmitted for your review. On
May 27, 2010 legal notice of a public hearing was published in the Owasso Reporter, and such
hearing was conducted on June 1, 2010. The public hearing provided opportunity for citizen
comment and questions relating to the proposed budget. In addition, copies of the proposed budget
have been available for public review.
State statutes require adoption of an annual budget by the City Council through a resolution.
Resolution No. 2010-06 with "Attachment A" (budget summary) provides for the adoption of a fiscal
year budget for the General Fund and other fiends of the city with total resources (fund balance,
revenues and transfers in) of $40,513,718 and total appropriations by department of $40,152,788.
The Municipal Budget Act authorizes an alternate method of budgeting for grants and capital projects
that extend beyond a single fiscal year. The existing budgets may be reappropriated to the same
project in the succeeding fiscal year without specifying the exact dollar amount. For example, this
allows the appropriation for the 106"' and Garnett intersection improvements to roll forward
automatically into the new fiscal year. If approved by Council, wording in Resolution No. 2010-06
will re-appropriate funds for all incomplete capital projects in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends City Council approval of Resolution No. 2010-06 adopting a fiscal year 2010-2011
budget for the General Fund and all other funds of the City.
ATTACHMENT:
Resolution No. 2010-06
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2010-06
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR
FISCAL YEAR 2010-2011 FOR THE GENERAL FUND AND OTHER FUNDS AS
ESTABLISHED BY THE OWASSO CITY COUNCIL; ESTABLISHING LEVELS OF
EXPENDITURES BY DEPARTMENT AND ESTABLISHING BUDGET AMENDMENT
AUTHORITY AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS: The City of Owasso has adopted the provisions of the Oklahoma
Municipal Budget Act (the Act); and
WHEREAS: The City Manager has prepared a budget for the fiscal year ending June 30,
2011 (FY 2010-2011) consistent with the Act; and
WHEREAS: The Act provides for the City Manager, or designee, to transfer any
unexpended and unencumbered appropriation from one department to
another within the same fund; and
WHEREAS: The budget has been formally presented to the Owasso City Council at
least 30 days prior to the start of the fiscal year in compliance with the
Act; and
WHEREAS: The Owasso City Council has conducted a Public Hearing on June 1, 2010,
and published notice of the Public Hearing in compliance with the Act.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA:
THAT: The City Council of the City of Owasso does hereby adopt the FY 2010-
2011 Budget with total resources available in the amount of $40,513,718
and total fund/departmental appropriations in the amount of $40,152,788;
legal appropriations are hereby established as shown on "Attachment A"
for each fiend and department; and
THAT: The encumbrances and unexpended appropriation balances for capital
projects in the Capital Improvements Fund for Fiscal Year 2009-2010 be
and the same are hereby reappropriated to the same fiends, accounts and
for the same purposes for Fiscal Year 2010-2011 unless the project or
purpose is designated or declared closed or completed; and
THAT: The effective date of this Resolution shall be July 1, 2010.
APPROVED AND ADOPTED this 15"' day of June, 2010 by the City Council of the
City of Owasso, Oklahoma.
Doug Bonebrake, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
()4'1--1 LvMLM400
Ju ie Lombardi, City Attorney
Attachment A
Res. 2010-06
City Resolution No. 2010-06
Budget Summary - Fiscal Year 2010-2011
Appropriation by Fund & Department
General Fund--
Municipal Court
211,080
Managerial
789,737
Finance
528,179
Human Resources
300,502
General Government
434,000
Community Development
423,882
Engineering
549,929
Information Technology
498,730
Support Services
316,464
Cemetery
5,680
Police Services
4,441,223
Police Communications
615,921
Animal Control
130,424
Fire Services
4,238,971
Emergency Preparedness
133,495
Streets
685,267
Stormwater
404,500
Parks
396,910
Community Center
161,992
Historical Museum
80,372
Economic Development
112,502
Interfund Transfers Out
16,831,075
Ambulance Service Fund--
Ambulance Operations
1,068,400
Interfund Transfers Out
176,503
E-911 Fund--
Police Communications
265,169
Cemetery Care Fund--
Cemetery
7,500
Juvenile Court Fund--
Juvenile Court
1,000
Hotel Tax Fund--
Historical Museum
21,000
Economic Development
59,000
Strong Neighborhoods
92,090
Stormwater Management Fund--
Stormwater
799,900
Interfund Transfers Out
236,601
Ambulance Capital Fund--
Ambulance Operations
188,000
Fire Capital Fund--
Fire Services
128,700
CDBG Fund--
Capital Project
302,090
Capital Improvements Fund--
Streets
200,000
City Garage Fund--
Vehicle Maintenance
385,000
Workers' Comp Self-Ins Fund--
General Government
542,000
Gen Liability Property Self-Ins Fund--
General Government
200,000
Healthcare Self Ins Fund--
General Government
3,189,000
Total Appropriation
$ 40,152,788
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
PUBLIC WORKS DIRECTOR
SUBJECT: RIGHT OF WAY ACQUISITION FOR THE E. 86TH STREET NORTH
FROM MAIN TO MEMORIAL ROAD IMPROVEMENT PROJECT
DATE: June 11, 2010
BACKGROUND:
City staff is currently involved in the acquisition of right of way and easements for the E. 86"'
Street North from Main to Memorial Widening Project. To date, 18 of the 23 parcels needed
have been obtained. As a part of the property acquisition, negotiations for the purchase of
22,520.52 square feet of land from Jody Burtin have been successfully completed.
The proposed contract amount (See Attachment A) is based on the appraised land value and a
negotiated compensation for damages. The appraised land value for the needed right of way is
.69 cents per square foot, for a land purchase price of $15,546. In addition, the right of way is
within thirty feet of the residential dwelling. Therefore, compensation for damages in the
amount of $22,454 is included for a total contract amount of $38,000.
FUNDING:
Funding for this purchase is available from the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends City Council approval to purchase right of way from Jody Burtin, to include
compensation for damages, in the total amount of $38,000; and authorization for payment.
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: STEVEN F. ALBERT, P.E., CFM
CITY ENGINEER
SUBJECT: AGREEMENT FOR ENGINEERING SERVICES
STORM WATER ATLAS MAPPING PROJECT
DATE: June 11, 2010
BACKGROUND:
As part of the City's Stormwater Master Plan and as mandated by the EPA Phase II
requirements, an atlas of the city's stormwater collection system needs to be updated. The City
of Owasso has an extensive network of open channels and storm sewer systems located
throughout the City. The current atlas (in AutoCAD format) is incomplete in many areas of the
City (especially older areas), and does not provide elevation data for any areas of the city, nor
does it include any of the open channels that make up the backbone of the drainage system.
In addition to the stormwater atlas, a detailed Geographic Information System (GIS) database
and updated AutoCAD map of the storm sewer system needs to be developed. The information
obtained will be used to make strategic planning and local development decisions, provide
information for underground utility location requests, and allow for preliminary design of
improvements to the city storm sewer system. The new GIS database will include the entire
network of channels and storm sewers linked together, and will allow the Engineering and
Mapping Divisions of Public Works to continue adding future data to the system.
QUALIFICATIONS BASED SELECTION PROCESS:
Staff solicited proposals and qualifications from three engineering firms using a detailed Request
for Proposal. All three firms responded with extensive proposals outlining their understanding of
the Owasso stormwater network, their strategy for successfully completing the mapping project,
their experience with similar projects, and their staff qualifications. In-depth interviews were
conducted at the Public Works office with all three firms. The Engineering Division then
reviewed and graded the proposals and information obtained in the interview process using
specific criteria for the grading as identified in the Request for Proposal.
Meshek & Associates, PLC of Tulsa, Oklahoma was rated the most qualified firm to complete
the mapping project. Based upon their submitted proposal, conducted interview, and further
discussions between City staff and the consultant, a fee negotiation was reached for the desired
scope of services for the Stormwater Atlas Mapping Project. The maximum fee for the project
including all direct costs and reimbursable expenses is $153,000.
FUNDING:
Funding for this project is included FY 2009-2010 Stormwater Fund.
RECOMMENDATION:
Staff recommends City Council approval of the Stormwater Atlas Mapping Project and
Agreement for Engineering Services with Meshek & Associates, PLC of Tulsa, Oklahoma in the
amount of $153,000 and authorization for the Mayor to execute the agreement.
ATTACHMENT:
A. Fee proposal provided by Meshek and Associates
B. Engineering Services Agreement
ATTACHMENT A
Meshek & Associates, PLC
! 1437 South Boulder Avenue
Suite 1080
ESNEE
■ Tulsa, Oklahoma 74119
tvtt_ WATER ftscuc ErartNEetw 918.392.5620 (F)918.392.5621
EEG
GEOGRAPHIC INFORMATION SVS'"EMS WWW.meshekengr.COm
Proposed Consulting Fee
613, 20 ; 0
Project: Stormsewer Mapping (GPS)
Client: City of Owasso
Task Description
Task Unit Cost Estimated Units Sub-Total Cost
GPS Location Inlet and Manholes $17.25 8,000'
(General Location Grate/Rim, measure downs, pipe material and sizing, photos, data base inventory)
QA/QC, Project Management, Administrative, Coordinate Meeting, Progress Meetings
Estimated Fee:
1 Estimated from CAD base provided by the City of Owasso
$138,000.00
LS $15,000.00
$153,000.00
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
STORM SEWER MAPPING PROJECT
THIS AGREEMENT, made and entered into this day of , 2010 between the
City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to
as CITY, and Meshek & Associates, PLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to survey, develop, configure, and document a comprehensive
map of the storm sewer and storm-water collection and conveyance system, hereinafter
referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the fiscal year 2009-2010
Stormwater Management Fund;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment E, FEE/HOUR
BREAKDOWN, which are attached hereto and incorporated by reference as part of
this AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with
the applicable laws and regulations published and in effect at the time of
performance of the SERVICES. The PROJECT shall be designed and engineered in a
good and workmanlike manner and in strict accordance with this AGREEMENT.
All engineering work shall be performed by or under the supervision of Professional
AGREEMENT FOR ENGINEERING SERVICES PAGE 1
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
7. LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and/or execution. These conditions and cost/ execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the
PROJECT was finally constructed. ENGINEER is not responsible for any
errors or omissions in the information from others that are incorporated into
the record drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer-generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
AGREEMENT FOR ENGINEERING SERVICES PAGE 2
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other
expenses of whatever nature where such liability is caused by the negligent
act, error, or omission of ENGINEER, or any person or organization for
whom ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not less than $100,000
for each occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each
accident and with property damage limits of not less than $100,000
for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not
less than $100,000 for each occurrence.
AGREEMENT FOR ENGINEERING SERVICES PAGE 3
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions
coverage to be for a minimum of $1,000,000, deductibles subject to
approval by CITY.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a
suspended project, ENGINEER's contract price and schedule shall be
equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: Meshek & Associates, PLC
1437 S. Boulder Ave. Suite 1080
Tulsa, OK 74119
Attention: Janet K. Meshek, PE, CFM
To CITY: CITY OF OWASSO
301 W 2-d Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
AGREEMENT FOR ENGINEERING SERVICES PAGE 4
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered
to be in default of this AGREEMENT if delays in or failure of performance shall be
due to forces which are beyond the control of the parties; including, but not limited
to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this AGREEMENT.
If such changes affect ENGINEER's cost of or time required for performance of the
services, an equitable adjustment will be made through an amendment to this
AGREEMENT. This AGREEMENT may be amended only by written instrument
signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the
matter may, in the Director's discretion, be referred to the City Manager for
resolution. Regardless of these procedures, neither party shall be precluded from
exercising any rights, privileges or opportunities permitted by law to resolve any
dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and as
monthly thereafter and will be available for public meetings and City of Owasso
presentations.
22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Mr. Brandon Claborn, PE, CFM, as Project Manager for the PROJECT.
ENGINEER agrees that no change will be made in the assignment of this position
without prior approval of CITY.
AGREEMENT FOR ENGINEERING SERVICES PAGE 5
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
APPROVED:
City Clerk
APPROVED AS TO FORM:
City Attorney
F.NGTNFF.R
By:
Date
CITY OF OWASSO, OKLAHOMA
Mayor
Date
AGREEMENT FOR ENGINEERING SERVICES PAGE 6
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
STORM SEWER MAPPING PROJECT
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering SERVICES
described as follows:
1. Collect GPS survey data (sub-meter horizontal accuracy) for each node in the areas
defined by the CITY.
2. Prepare an ESRI ArcMap geodatabase for the entire drainage system including
existing Channel Maintenance System (CMS) data.
3. Attend pre-project conference and four progress meetings, provide timely
communication and coordination with CITY staff, show progress by developing and
maintaining a password protected ArcIMS web viewer to display data for review by
CITY staff and submit monthly invoices.
4. Convert the geodatabase to AutoCAD format and deliver all electronic data to the
CITY.
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT A PAGE A-1
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
STORM SEWER MAPPING PROJECT
Scope of Services
Attachment B
The services to be performed by the ENGINEER under this AGREEMENT will consist of
providing civil engineering services for the SERVICES presented in Attachment A, as
directed by the City by a notice to proceed or in a work order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed.
B.I. Basic Services of ENGINEER. The basic services of the ENGINEER shall include,
but are not limited to the following tasks:
B.1.a) Provide handheld GPS survey methods to collect data for 8,000 nodes in the
City of Owasso (and a few areas outside the Owasso city limits) as outlined
by the CITY.
B.1.a) 1. Nodes surveyed will not include roadway ditches, primary
open channels or driveway culverts. Storm sewers and other
storm drainage elements will not be included that are not
owned by the City and are not within a drainage easement or
a road right-of-way. Multiple pipes of a culvert with multiple
cells will be counted as a single node upstream and a node
downstream for each pipe or cell. When contiguous, a
collection of inlets and throats will count as one node.
B.1.a) 2. For each node the consultant will provide information on how
the node connects to other nodes, northing and easting
coordinates in NAVD 1988 datum, measure downs from the
rim/ grate to the nearest tenth of a foot (for each pipe), pipe
material(s), pipe size(s) and a digital photograph of the node.
The coordinate data will be collected using GPS survey
equipment which is accurate to sub-meter horizontally (hand-
held data collectors are adequate).
B.1.b) GIS & AutoCAD Data
B.1.b) 1. Submittals shall be in ESRI shape file/ geodatabase (and in
AutoCAD format as described below).
B.1.b) 2. Project coordinate system shall be NAD 1983 State Plane
Oklahoma North. Units shall be in feet.
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT B PAGE B-1
B.1.b) 3. Each entity group (storm sewer, headwall, manhole, junction
box, inlet, etc.) shall have unique attributes to allow for varying entity
classification.
B.1.b) 4. Connectivity shall be clean, that is connecting lines shall meet
at one point, manholes shall be on the line, etc.
B.1.b) 5. The data produced shall be capable of interfacing with the
City of Owasso GIS system (ESRI Format).
B.1.b) 6. The consultant will incorporate the City of Owasso Channel
Maintenance System GIS data in the final deliverable by
incorporating information from the Owasso CMS geodatabase into
the storm sewer system geodatabase.
B.1.b) 7. AutoCAD line work for all storm sewer lines labeled with size
and material.
B.1.b) 8. Node data presented as drawing text and attribute data at
each node listing information as needed to describe the node
including rim and invert data for all pipes, number of hoods, culvert
opening sizes, etc..
B.1.c) Adminitrative Activities (lump sum)
B.1.c) 1. Includes pre-project coordination meeting, progress meetings,
developing field atlas books, Quality Control/ Quality Assurance,
developing the initial web viewer and other administrative activities.
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT B PAGE B-2
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
STORM SEWER MAPPING PROJECT
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of
the ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, existing CMS database and other
data available in the files of the CITY that may be useful in the work
involved under this AGREEMENT
C.1.2 Standard construction drawings and standard specifications
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access: Provide access to public and private property when required in
performance of ENGINEER's services and provide on-call access to city staff to assist
in locating nodes.
C.3 Staff Assistance: Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance accessing buried, locked or stuck inlet grates or
manholes.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
STORM SEWER MAPPING PROJECT
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as the work progresses; and within 30
calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based on a
percentage of the lump sum amount (administration, project management, QA/QC) and on
a unit cost basis per node for each node that has been completed at the time of billing
according to the Rate Schedule provided in ATTACHMENT E. Invoices shall be
accompanied by such documentation as the CITY may require in substantiation of the
amount billed.
D.1 Total Compensation
For the work under this project the total maximum billing including direct costs and
subconsultant services shall be One Hundred Fifty Three Thousand Dollars and No
Cents ($153,000) which amount shall not be exceeded without further written
authorization by CITY.
D.2 Subconsultants and Other Professional Associates: Services of subcontractors and
other professional consultants shall be compensated for at actual cost. Use of sub-
consultants must be authorized in advance by CITY.
D.3 Other Direct Costs
D.3.1 Travel and subsistence is included in the negotiated per node rate and lump
sum costs described in Section E.
D.3.2 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services: Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for herein.
D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid
for services performed to the effective date of termination.
D.6 Conditions of Pam
D.6.1 Progress payments shall be made in proportion to services rendered and
expenses incurred as indicated within this AGREEMENT and shall be due
and owing within thirty days of ENGINEER'S submittal of his progress
payment invoices.
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT D PAGE D-1
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT D PAGE D-2
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
STORM SEWER MAPPING PROJECT
Billing Rate Sheet
Attachment E
Cost Per Node of Data Collected and Mapped $17.25
Estimated Number of Nodes 8,0001
Administration (QA/QC, Progress Meetings, Field Maps, CMS) $15,0002
Total $153,000
1-invoiced by multiplying the number of nodes times the cost per node
2-lump sum, invoiced as percentage complete
If additional work items are required and agreed to by the CITY and ENGINEER the work
will be billed at the following hourly rates:
Project Principal $150/hour
Project Manager
$130/hour
Senior Project Engineer
$135/hour
Project Engineer
$115/hour
RE Specialist
$100/hour
Project Planner
$100/hour
Engineer Intern III
$ 95/ hour
Engineer Intern II
$ 90/hour
Engineer Intern I
$ 85/ hour
Engineering Technician III
$ 90/hour
Engineering Technician II
$ 75/hour
Engineering Technician 1
$ 65/ hour
CADD Technician
$ 75/hour
Construction Manager
$ 80/hour
Construction Inspector
$ 60/ hour
Survey Party Chief
$ 85/ hour
Field Technician
$ 45/hour
GIS Project Manager
$115/hour
GIS Specialist III
$110/hour
GIS Specialist II
$ 90/ hour
GIS Specialist 1
$ 80/hour
GIS Technician
$ 50/hour
GIS Analyst
$ 80/hour
System Analyst
$ 80/ hour
Administrative
$ 50/hour
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT E PAGE E-t
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
STORM SEWER MAPPING PROJECT
Schedule
Attachment F
F. SCHEDULE. The schedule for general engineering services for the PROJECT is
provided as follows:
F.1. Notice to Proceed: June 15, 2010
F.2. 50% Completion: October 1, 2010
F.3. Substantial Completion: January 15, 2010
AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT F PAGE F-1
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: TIM DOYLE
GENERAL SERVICES SUPERINTENDENT
SUBJECT: SALT BRINE PRODUCTION SYSTEM PURCHASE
DATE: June 11, 2010
BACKGROUND:
Included in FY 2009-2010 Streets Division Budget is $37,900 to purchase a Salt Brine
Production System. Public Works staff has experimented with the use of salt brine over the last
two years and found it to be an effective tool for enhancing snow and ice control efforts. Salt
brine is used as both a pre-wetting agent for dry materials and as an anti-icing agent for the
treatment of streets. In pre-wetting, the salt brine is applied to the material in the spreader prior
to application to the road surface. This removes the snow and ice bonded to the roadway and is
considered a reactive measure. In anti-icing, salt brine is applied to the roadway surface prior to a
precipitation event. This action helps prevent snow and ice from bonding to the pavement and is
a pro-active measure.
Modern salt brine systems utilize standard road salt along with a mixing technique to produce
"rich" brine, which is later diluted with additional fresh water to obtain the desired salinity level
for optimum ice/snow melt. Currently, with manual mixing techniques, City staff has the ability
to produce approximately 50 gallons per hour to utilize in wintery conditions. With the
acquisition of a salt brine system city staff will be able to produce between 2,500 and 3,000
gallons per hour, which will increase brine application efficiency.
Another added benefit associated with a salt brine system is the positive impact on the
environment. With an automated and precise system we can reduce the amount of coarse road
salt leaching into the ecosystem through the built-in sensors and fail-safes in modern salt brine
production machines.
Salt Brine Production System Purchase
Page 2 of 2
SOLICITATION OF BIDS:
A bid specification was prepared and a request for bids was electronically mailed on May 12,
2010 to four vendors. Four bids were received, opened, and reviewed on June 2, 2010. A
summary of the bids is as follows:
AUTO
AUTO
160 GPM
TRUCK FILL
BLENDING
PUMP
VENDOR
BASE BID
OPTION
OPTION
OPTION
TOTAL
Cargill Deicing Technology
$47,012.00
$15,013.00
$28,643.00
$90,668.00
Dultmeier Sales
$30,086.00
$30,086.00
M.S. Foster & Associates, Inc.
BT600
*$25,275.00
$500.00
*$25,775.00
M.S. Foster & Associates, Inc.
BT600AB
*$28,356.00
$500.00
*$28,856.00
freight on board pricing
BID ANALYSIS:
A review of the bid proposals revealed that M.S. Foster & Associates did not meet the bid
specification. The BT600 system is a manual system and not automated as specified. The
BT600AB is automated; however the system design is not as specified and results in a more
labor intensive cleaning and maintenance process. In addition, the prices quoted were "freight
on board" and not the delivered price as specified. The staff's analysis determined the bid from
Dultmeier Sales does meet the specification and is the lowest responsive, responsible bid.
PROJECT FUNDING:
Funding for the Salt Brine Production System is included in the FY 2009-2010 Streets Division
Machinery and Equipment budget in the amount of $37,900.
RECOMMENDATION:
Staff recommends City Council award the bid for the purchase of a Salt Brine Production System
model DU BPS3000-SS to Dultmeier Sales of Omaha, Nebraska in the amount of $30,086.
ATTACHMENT:
A. Bid Proposal - Dultmeier Sales
ATTACHMENT A
BID PROPOSAL - SUBMITTAL PAGE
ONE (1) NEW SALT BRINE PRODUCTION SYSTEM
FOR THE STREET DEPARTMENT
SUMMARY
MAKE: b
MODEL: bJ 3OcO "
YEAR: -LE) to
STANDARD UNIT PRICE
$ 30; o86
OPTIONS
Please specify costs associated with optional items.
Extra Cost
I hereby acknowledge that I have read the specifications and that I am legally bound by the
statements on the Bid Proposal - Submittal Pages.
Signature
~lic4i1a~+ ~A i- AANACt c F-
Printed Name & Title
1'3 801b jN %DQ-,1N%A tea.
Address
bM AAA ~Jz 6 13
sm - 2Z°-- CAC66
Phone Number
BID OPENING: JUNE 2, 2010 *2:00 P.M.
COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID.
Dultmeier Sales
Bid Clarifications for City of Owasso
Salt Brine Production Systems - DU BPS3000
June 2, 2010
Bid Clarification:
1. On-Site Assembly
The DU BPS3000 will require no on site assembly. The related plumbing "kit"
including hoses, fittings, valves, 1" meter, etc. will be provided for installation by
owner.
II. Easy Clean Out:
Our Brine Production system is designed to provide for easy cleanout of both the
upper and lower hopper. The upper hopper is easily cleaned out by rotating the
pivoting trash screen down and dumping all excess trash into a standard 8' loader
bucket. The lower brine hopper is easily cleaned out by pinning the pivoting trash
screen up and lowering the tank to allow for easy flush out cleaning of any silt
and other fines.
III. Pump Performance:
Pump and motor meet the 3 HP, 220V, 1 Phase, TEFC specification (not the 115
volt 100GPM specification).
NON-COLLUSION BID AFFIDAVIT
STATE OF W-W aS~&
COUNTY OF SS
M l L" a -C- L _!~4 I_L__
of lazzrfi,l arrA
on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant
further states that the bidder has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to refrain from biding; or with
State, County, or City officials or employees as to quantity, quality, or price in prospective
contract, or any discussions between bidder and any State, County, or City official concerning
exchange of money or other thing of value for special consideration in the letting of a contract.
Printed Name: P C t
Signature:
Subscribed and sworn before me this ~S day of 2010.
GENERAL NOTARY - State of Nebraska
SUZY PETERS
Comm. Exp. March 16, 2014
My Commission Expires:
3 w- H
h~ -
N Public
Commission #
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: JULIANN M. STEVENS
ADMINISTRATIVE ASSISTANT
SUBJECT: RESOLUTION 2010-07
COMMUNITY DEVELOPMENT BLOCK GRANT 2010
DATE: June 11, 2010
BACKGROUND:
As a member of the Tulsa Urban County Community Development Block Grant (CDBG) program,
the City of Owasso is eligible to apply for CDBG funds for 2010 projects. Previously, Owasso
received CDBG money via the Small Cities Set-Aside program administered by the Oklahoma
Department of Commerce. Now that the City participates in the Urban County program, more
money is available and the local match requirement has been removed. The anticipated 2010
allocation for the City of Owasso is $106,555.
During the June 8, 2010 City Council worksession, a discussion was held among the Council to
identify potential projects eligible under the program guidelines. At that meeting, the City Council
offered several suggestions to the City staff and requested additional data be collected to determine
anticipated project costs and additional project ideas.
REQUEST:
There are two preliminary actions that need to take place in order to utilize the CDBG funds. The
first action is the passage of a Resolution expressing the City's desire to obtain funding assistance
through the 2010 Tulsa County CDBG Urban County program. The second requirement is to
conduct a Public Hearing in order to receive citizen comments about how the grant funds should be
utilized.
RECOMMENDATION:
The staff recommends City Council approval of Resolution No. 2010-07. It is important to note
that the proposed resolution does not confirm a specific project, but merely expresses the City's
intent to apply for the $106,555 in eligible funding. A specific project will not be identified until
after the Public Hearing, which is anticipated to take place in July.
ATTACHMENTS:
Resolution No. 2010-11
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2010-07
A RESOLUTION RELATING TO COMMUNITY DEVELOPMENT
BLOCK GRANTS (CDBG) FOR THE 2010 TULSA COUNTY
URBAN COUNTY PROGRAM.
WHEREAS, the Housing and Community Development Act of 1974, as amended
(24 U.S.C. 93-383 et seq.), (the "Act"), provides that Community Development Block
Grant, ("CDBG"), funds may be used for the support of activities that provide decent
housing and suitable living environments and expanded economic opportunities
principally for persons of low- and moderate-income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total
combined population of 200,000 or more from the unincorporated areas and
participating incorporated areas to qualify as an urban county; and,
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public
Law 93-383, as amended, authorized the Secretary of Housing and Urban Development,
as a representative of the United States of America, to grant to Tulsa County funds and
administrative responsibility for the Tulsa County CDBG Urban County program; and
WHEREAS, a Cooperation Agreement between Tulsa County and the City has been
executed for the purpose of participation in the Tulsa County Urban County Community
Development Block Grant Program for Federal Fiscal Years 2008-2010.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Owasso desires to obtain assistance in addressing community development needs and
hereby requests the Tulsa County CDBG Urban County program to provide assistance.
APPROVED this 15t" day of June 2010, at a regularly scheduled meeting of the City of
Owasso, in compliance with the Open Meeting Act, 25 O.S. 301-314 (2001).
Doug Bonebrake, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
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Jule Lombardi, City Attorney