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Home My WebLink About2010.06.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: June 15, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, June 11, 2010. +JuiannM. Stevens, Deputy (6ty Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the June 1, 2010 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledgement of receiving the monthly FY 2009 -2010 budget status report. Attachment # 3 -C O AMAN AGERIALW ge ndas \OP W A \2010 \061510.doc Owasso Public Works Authority June 15, 2010 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for Trustee approval of OPWA Resolution No. 2010 -03, a resolution adopting the FY 2010 -2011 annual operating budget. Ms. Bishop Attachment #5 Staff recommends Trustee approval of Resolution No. 2010 -03. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. O:UMANAGERIAUAgendas \OPW A\2010\061510.doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 1, 2010 The Owasso Public Works Authority met in regular session on Tuesday, June 1, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, May 28, 2010. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:05 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chairman Jon Sinex, Vice Chair Steve Cataudella, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Wayne Guevara, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the May 18, 2010 Regular Meeting. B. Approval of Claims. Mr. Cataudella moved, seconded by Mr. Stovall, to approve the OPWA Consent Agenda with claims totaling $712,749.80. The payroll payment reports for pay period ending 05/22/10 were included for review. YEA: Cataudella, Stovall, Bonebrake, Sinex NAY: None Motion carried 4 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. Owasso Public Works Authority ITEM 5. REPORT FROM OPWA MANAGER No report. ITEM 6. REPORT FROM OPWA ATTORNEY No report. ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Stovall, Cataudella, Sinex, Bonebrake NAY: None Motion carried 4 -0 and the meeting was adjourned at 8:06 p.m. Juliann Stevens, Deputy Secretary 2 June 1, 2010 Doug Bonebrake, Chairman Claims List 06/15/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 192.71 TOTAL OPWA 192.71 OPWA ADMINISTRATION UNIFIRST HOLDINGS LP UNIFORM SERVICE 40.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 44.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 186.35 AT &T CONSOLIDATED PHONE BILL 290.06 OWASSO CHAMBER OF COMMERCE REGISTRATION FEE 30.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 42.83 JPMORGAN CHASE BANK MEETING EXPENSE 62.28 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 67.00 JPMORGAN CHASE BANK MEETING EXPENSE 84.80 JPMORGAN CHASE BANK OFFICE DEPOT -RET CASTERS -13.49 A PLUS SERVICE INC AIR CONDITIONER REPAIR 127.50 JPMORGAN CHASE BANK RED BUD - FILTERS 45.36 JPMORGAN CHASE BANK OFFICE DEPOT - STAMP /CASTER 77.48 JPMORGAN CHASE BANK JOHNSTONE SUPPLY -BELT 4.58 OFFICE DEPOT INC OFFICE SUPPLIES 113.96 UNITED STATES CELLULAR CORPORATION CELL PHONE SERVICE 56.43 JPMORGAN CHASE BANK PIKEPASS -FEES 3.90 TOTAL OPWA ADMINISTRATION 1,263.04 UTILITY BILLING TYRONE EUGENE DINKINS METER READER 579.00 MARK MEYER METER READER 323.55 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,47571 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 54.55 TODD C. KIMBALL METER READER 287.10 DAVID R. OLINGHOUSE METER READER 270.45 KATHLEEN A BALSIGER METER READER 209.70 TOTAL UTILITY BILLING 4,200.06 WATER UNIFIRST HOLDINGS LP UNIFORM SERVICE 48.43 UNIFIRST HOLDINGS LP UNIFORM SERVICE 48.43 JPMORGAN CHASE BANK WATER PROD - HYDRANT PARTS 119.18 JPMORGAN CHASE BANK WATER PROD - REGISTERS 136.00 JPMORGAN CHASE BANK WATER PROD -METER CANS 385.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY 20 1,363.13 UNIFIRST HOLDINGS LP UNIFORM SERVICE 259.00 JPMORGAN CHASE BANK LOWES- TERMINALS 13.14 TOMMY E. KITCHEN ENGINEERING SERVICES 16,586.78 CITY GARAGE LABOR /OVERHEAD CHGS MAY 2 833.33 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 JPMORGAN CHASE BANK MEETING EXPENSE 45.00 CITY OF TULSA UTILITIES WATER 72,418.99 Page 1 Claims List 06/15/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... CITY OF TULSA UTILITIES WATER 115,696.45 TREASURER PETTY CASH CDL /EATON 41.50 JPMORGAN CHASE BANK WATER PROD -METER CANS 231.00 JPMORGAN CHASE BANK WATER PROD - SADDLES /SETTER 2,946.25 JPMORGAN CHASE BANK LOWES- LUMBER 55.66 JPMORGAN CHASE BANK WATER PROD - HYDRANT PARTS 755.87 JPMORGAN CHASE BANK WATER PROD -METER SUPPLIES 2,363.98 JPMORGAN CHASE BANK WATER PROD -METER SET PRTS 596.15 JPMORGAN CHASE BANK WATER PROD - HYDRANT REPAIR 42.50 JPMORGAN CHASE BANK WATER PROD -METER CANS 1,232.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 21.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 30.36 JPMORGAN CHASE BANK GREENHILL- CONCRETE 1,640.50 JPMORGAN CHASE BANK LOWES -WIRE 214.00 JPMORGAN CHASE BANK KEYSTONE - SHANKS 155.65 JPMORGAN CHASE BANK HOLMAN -SEED 100.00 CITY GARAGE CITY GARAGE PARTS - MAY 2 61.63 JPMORGAN CHASE BANK BATTERIES PLUS - BATTERY 15.99 JPMORGAN CHASE BANK LOCKE SUPPLY -LIGHT PARTS 58.13 JPMORGAN CHASE BANK LOWES -LIGHT PARTS 22.75 JPMORGAN CHASE BANK WATER STORE -BALL VALVE 109.66 SHERWOOD CONSTRUCTION CO, INC CONCRETE FOR FLOOR 470.25 OWASSO TOP SOIL TOP SOIL 40.00 TOTAL WATER 219,222.69 WASTEWATER TREATMENT JPMORGAN CHASE BANK BA ELECTRIC -PUMP #2 VFD 907.14 JPMORGAN CHASE BANK BUMPER TO BUMPER - SUPPLIES 25.24 JPMORGAN CHASE BANK BUMPER TO BUMPER - SUPPLIES 16.85 JPMORGAN CHASE BANK HUTHER -BIO MONITORING 500.00 JPMORGAN CHASE BANK GRAINGER- SHRINK TUBE 25.79 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,837.08 JPMORGAN CHASE BANK HOME DEPOT - PADLOCKS 27.92 JPMORGAN CHASE BANK HACH -LAB SUPPLIES 45.80 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,246.84 CITY GARAGE LABOR /OVERHEAD CHGS MAY 2 333.33 AT &T CONSOLIDATED PHONE BILL 123.44 UNIFIRST HOLDINGS LP UNIFORM SERVICE 245.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY 20 571.98 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 107.45 JPMORGAN CHASE BANK LOWES -WATER NOZZLE 2.46 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 16.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 55.81 UNIFIRST HOLDINGS LP UNIFORM SERVICE 59.24 TOTAL WASTEWATER TREATMENT 9,147.37 Page 2 Claims List 06/15/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni WWTP EXPANSION CRAFTON, TULL AND ASSOCIATES, INC INSPECTION SERVICES FOR 12,406.46 GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 19,745.15 BRB CONTRACTORS, INC. CONSTRUCTION SERVICES 421,538.22 TOTAL WWTP EXPANSION 453,689.83 WASTEWATER COLLECTION: ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 123.53 JPMORGAN CHASE BANK WATER PROD -RING RISERS 80.00 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 3.19 CITY GARAGE CITY GARAGE PARTS - MAY 2 61.58 JPMORGAN CHASE BANK FAIRBANKS MORSE - SLEEVE 769.02 OWASSO TOP SOIL TOP SOIL 100.00 COMMERCIAL POWER SOLUTIONS, LLC BATTERY CHARGER 199.54 COMMERCIAL POWER SOLUTIONS, LLC REPAIRS -LIFT STATION 2,253.53 JPMORGAN CHASE BANK WALMART - BATTERIES 47.28 JPMORGAN CHASE BANK LOWES -FLOW MONITORS 35.65 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 8.56 UNIFIRST HOLDINGS LP UNIFORM SERVICE 38.25 UNIFIRST HOLDINGS LP UNIFORM SERVICE 62.57 JPMORGAN CHASE BANK BROWN FARMS -SOD 130.00 JPMORGAN CHASE BANK WATER PROD -FLAGS 140.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY 20 918.03 UNIFIRST HOLDINGS LP UNIFORM SERVICE 210.00 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 506.54 CITY GARAGE LABOR /OVERHEAD CHGS MAY 2 666.66 JPMORGAN CHASE BANK BROWN FARMS -SOD 35.00 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 145.74 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 265.43 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 76.50 TOTAL WASTEWATER COLLECTIONS 6,902.10 OPWA E 76TH ST N SAN ITAR'l PARAGON CONTRACTORS, LLC 1CONSTRUCTION SERVICES 141,736.05 TOTAL OPWA E 76TH ST N SANITARY 141,736.05 MEADOWCREST SEWER LINE SEVEN C'S ENTERPRISES, INC IRIGHT OF WAY ACQUITISION 3,178.00 TOTAL MEADOWCREST SEWER LINE 3,178.00 SANTA FE LIFT STATION IGREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 1,187.94 TOTAL SANTA FE LIFT STATION 1,187.94 REFUSE COLLECTIONS UNIFIRST HOLDINGS LP UNIFORM SERVICE 336.00 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 61.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 37.62 Page 3 Claims List 06/15/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS... UNIFIRST HOLDINGS LP UNIFORM SERVICE 37.62 JPMORGAN CHASE BANK ALSUMA TRUCK - REPAIR PARTS 1,693.20 TREASURER PETTY CASH CDL/FOSTER 41.50 JPMORGAN CHASE BANK AMERIFLEX -O -RINGS 33.50 CITY GARAGE LABOR/OVERHEAD CHGS MAY 2 3,333.33 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY 20 5,144.89 JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 6,756.08 AT &T CONSOLIDATED PHONE BILL 20.57 JPMORGAN CHASE BANK ALSUMA -PARTS 189.71 JPMORGAN CHASE BANK FLEET SERVICE -PARTS 344.61 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 7,551.66 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 125.00 CITY GARAGE CITY GARAGE PARTS - MAY 2 1,308.99 UNITED STATES CELLULAR CORPORATION CELL PHONE SERVICE 56.43 TOTAL REFUSE COLLECTIONS 27,071.71 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 3,395.16 JPMORGAN CHASE BANK LOWES -PAINT 26.42 JPMORGAN CHASE BANK WASTE MGMT- CREDIT - 3,395.16 JPMORGAN CHASE BANK WASTE MGMT - RECYCLE TPING 1,397.25 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,490.95 JPMORGAN CHASE BANK EQUIPMENT ONE -AUGER BIT 15.00 JPMORGAN CHASE BANK LOWES- ANTENNA CABLE 6.53 JPMORGAN CHASE BANK LOWES- ANTENNA PARTS 44.92 AT &T CONSOLIDATED PHONE BILL 20.58 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R/O 7,199.52 JPMORGAN CHASE BANK BA ELECTRIC - BREAKERS 125.21 MOBILE NECESSITIES, INC RECYCLE OFFICE SET UP FEE 1,550.00 JPMORGAN CHASE BANK LOWES -PAINT 12.98 JPMORGAN CHASE BANK LOWES -POLE POWER SUPPLY 542.54 JPMORGAN CHASE BANK LOCKE SUPPLY -POLE TRFR 19.03 JPMORGAN CHASE BANK LOCKE SUPPLY -2" HUB 6.57 JPMORGAN CHASE BANK LOWES -WIRE 10.00 CITY GARAGE LABOR /OVERHEAD CHGS MAY 2 166.66 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 7.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 13.48 UNIFIRST HOLDINGS LP UNIFORM SERVICE 70.00 TOTAL RECYCLE CENTER 12,724.64 OPWA DEBT SERVICE THE BANK OF NEW YORK MELLON NOTE 99 B 750.00 THE BANK OF NEW YORK MELLON NOTE 01 B 1,500.00 THE BANK OF NEW YORK MELLON NOTE 01 C 1,500.00 TOTAL OPWA DEBT SERVICE 3,750.00 Page 4 Claims List 06/15/2010 Budget Unit Title I Vendor Name Payable Description IPayment Amouni FUND GRAND TOTAL 884,266.1 OPWA GRAND TOTAL $884,266.14 Page 5 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/05/10 Department Payroll Expenses Total Expenses OPWA Administration 8,077.81 12,697.47 Utility Billing 4,572.81 8,526.79 Water 10,408.32 18,912.70 Wastewater 12,297.59 21,206.80 Wastewater Collection 6,287.79 11,674.48 Refuse 10,001.52 17,094.08 Recycle Center 1,182.96 2,230.77 E 76th St San Interceptor 1,175.00 1,335.98 FUND TOTAL 54,003.80 93,679.07 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2009 -2010 Statement of Revenues & Expenses As of May 31, 2010 OPERATING REVENUES: Water Wastewater Refuse & recycle Proceeds of OW RB debt Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTALTRANSFERS MONTH YEAR PERCENT 297,801 3,617,237 4,000,000 90.43% 256,652 2,872,079 3,021,600 95.05% 145,304 1,499,924 1,636,720 91.64% 747,972 3,975,842 19,325,000 20.57% 19,762 367,831 366,000 100.50% 3,290 229,561 229,894 99.86% 1,470,782 12,562,474 28,579,214 43.96% 164,827 2,073,514 2,310,462 89.74% 215,002 2,469,896 2,790,515 88.51% 132,486 1,061,561 1,789,150 59.33% 708,182 2,971,735 18,097,862 16.42% 115,449 2,212,940 2,351,393 94.11% 1,335,947 10,789,645 27,339,382 39.47% 1,772,829 1,239,832 142.99% 134,836 - 228,104 299,184 76.24% (85,904) (622,818) (2,000,000) 31.14% (85,904) (394,714) (1,700,816) 23.21% NET INCOME (LOSS) 48,932 1,378,115 (460,984) WORKING CAPITAL - Beginning Balance 1,298,242 600,000 WORKING CAPITAL - Ending Balance 2,676,357 139,016 MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP ASSISTANT CITY MANAGER SUBJECT: RESOLUTION NO. 2010 -03 FISCAL YEAR 2010 -2011 BUDGET DATE: June 11, 2010 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review. On May 27, 2010, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 1, 2010. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. In addition, copies of the proposed budget have been available for public review. State statutes require adoption of an annual budget by resolution. OPWA Resolution No. 2010- 03 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority with total resources (fund balance, revenues and transfers in) of $39,734,317 and total appropriations by department of $39,594,939. RECOMMENDATION: The staff recommends Trustee approval of Resolution No. 2010 -03 adopting a fiscal year 2010- 2011 budget for the OPWA. ATTACHMENT: Resolution No. 2010 -03 OWASSO PUBLIC WORKS AUTHORITY OPWA RESOLUTION NO. 2010 -03 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2010 -2011 FOR THE OWASSO PUBLIC WORKS AUTHORITY. WHEREAS: The Owasso Public Works Authority was created as a Title 60 Public Trust; and WHEREAS: The Authority Manager has prepared a budget for the fiscal year ending June 30, 2011 (FY 2010 - 2011); and WHEREAS: The budget has been formally presented to the Trustees at least 30 days prior to the start of the fiscal year; and WHEREAS: Certain budget filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY: THAT: Total resources available in the departmental appropriations in the established as follows: Administration Utility Billing Water Wastewater Treatment Plant Wastewater Collections Refuse Recycle Debt Service Interfund Transfers Out amount of $39,734,317 and total amount of $39,594,939 are hereby $642,626 $336,678 $3,079,002 $8,063,109 $5,594,071 $866,414 $245,163 $8,482,076 $12,285,800 THAT: The effective date of this Resolution shall be July 1, 2010. APPROVED AND ADOPTED this 15th day of June, 2010 by the Trustees of the Owasso Public Works Authority. Doug Bonebrake, Chairperson ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: ottal Lem6aAdA - Jiffie Lombardi, Authority Attorney