HomeMy WebLinkAbout2010.06.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY
TYPE OF MEETING: Regular
DATE: June 15, 2010
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall
at 6:00 p.m. on Friday, June 11, 2010.
J (4-uu�m Lau jw
ann M. Stevens, Deputy City Clerk
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1. Call to Order
Chairman Doug Bonebrake
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.
A. Approval of the Minutes of the June 1, 2010 Regular Meeting.
Attachment # 3-A
B. Approval of Claims.
Attachment # 3-13
C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report.
Attachment # 3-C
O:\MANAGERIAL\Agendas\OPGA\2010\061510.doc
Owasso Public Golf Authority
June 15, 2010
Page 2
4. Consideration and appropriate action relating to items removed from the Consent Agenda.
5. Consideration and appropriate action relating to a request for Trustee approval of OPGA
Resolution No. 2010-01, a resolution adopting FY 2010-2011 annual operating budget.
Ms. Bishop
Attachment # 5
Staff recommends Trustee approval of OPGA Resolution No. 2010-01.
6. Report from OPGA Manager.
7. Report from OPGA Attorney.
8. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
9. Adjournment.
O:\M4.NAGERIAL\Agendas\OPGA\2010\061510.doc
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, June 1, 2010
The Owasso Public Golf Authority met in regular session on Tuesday, June 1, 2010 in the
Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the
City Hall bulletin board at 6:00 p.m. on Friday, May 28, 2010.
ITEM 1. CALL TO ORDER
Chairman Bonebrake called the meeting to order at 8:06 p.m.
ITEM 2. ROLL CALL
PRESENT
Doug Bonebrake, Chairman
Jon Sinex, Vice Chair
Steve Cataudella, Trustee
Bryan Stovall, Trustee
A quorum was declared present.
STAFF
Rodney Ray, Authority Manager
Julie Lombardi, Authority Attorney
ABSENT
Wayne Guevara, Trustee
ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA.
A. Approval of Minutes of the May 18, 2010 Regular Meeting.
B. Approval of Claims.
Mr. Sinex moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims
totaling $14,423.89. The payroll payment reports for pay period ending 05/22/10.
YEA: Stovall, Cataudella, Bonebrake, Sinex
NAY: None
Motion carried 4-0.
ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS
REMOVED FROM THE CONSENT AGENDA
No action was required on this item.
Owasso Public Golf Authority
June 1, 2010
ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR TRUSTEE ACCEPTANCE OF A DONATION FROM THE BAILEY
FOUNDATION IN THE AMOUNT OF $50,000 AND APPROVAL OF AN
AMENDMENT TO THE OPGA BUDGET, INCREASING THE ESTIMATED
REVENUES AND APPROPRIATION FOR EXPENDITURES BY $50,000
Mr. Burd presented the item, recommending Trustee acceptance of the donation and approval of
an amendment to the OPGA Budget, increasing the estimated revenues and the appropriation for
expenditures by $50,000.
Mr. Stovall moved, seconded by Mr. Cataudella, to accept the donation and approve an
amendment to the OPGA Budget, increasing the estimated revenues and the appropriation for
expenditures by $50,000, as recommended.
YEA: Stovall, Cataudella, Bonebrake, Sinex
NAY: None
Motion carried 4-0.
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR TRUSTEE ACCEPTANCE OF AN INCENTIVE PAYMENT FROM THE
GREAT PLAINS COCA COLA COMPANY IN THE AMOUNT OF $5,000 AND
APPROVAL OF AN AMENDMENT TO THE OPGA BUDGET, INCREASING
THE ESTIMATED REVENUES AND APPROPRIATION FOR EXPENDITURES
BY $5,000
Mr. Burd presented the item, recommending Trustee acceptance of the donation and approval of
an amendment to the OPGA Budget, increasing the estimated revenues and the appropriation for
expenditures by $5,000.
Mr. Cataudella moved, seconded by Mr. Stovall, to accept the donation and approve an
amendment to the OPGA Budget, increasing the estimated revenues and the appropriation for
expenditures by $5,000, as recommended.
YEA: Stovall, Cataudella, Bonebrake, Sinex
NAY: None
Motion carried 4-0.
ITEM 7. REPORT FROM OPGA MANAGER
No report.
2
Owasso Public Golf Authority
June 1, 2010
ITEM 8. REPORT FROM OPGA ATTORNEY
No report.
ITEM 9. NEW BUSINESS
None.
ITEM 10. ADJOURNMENT
Mr. Cataudella moved, seconded by Mr. Sinex, to adjourn the meeting.
YEA: Cataudella, Stovall, Bonebrake, Sinex
NAY: None
Motion carried 4-0 and the meeting was adjourned at 8:13 p.m.
Juliann Stevens, Deputy Secretary
Doug Bonebrake, Chairman
3
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
OPGA
BEN E. KEITH CO.
FOOD
812.29
BEN E. KEITH CO.
FOOD
307.97
JPMORGAN CHASE BANK
GRT PLAINS COCA COLA -FOOD
69.55
JPMORGAN CHASE BANK
GRT PLAINS COCA COLA -FOOD
63.00
JPMORGAN CHASE BANK
GRT PLAINS COCA COLA -FOOD
239.12
JPMORGAN CHASE BANK
BRIGHTON-MERCHANDISE
32.49
BGR DAILY ACCT.
REIMB PETTY CASH
1,183.75
JPMORGAN CHASE BANK
REASORS-FOOD
11.97
JPMORGAN CHASE BANK
REASORS-FOOD
46.12
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
93.10
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
196.06
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
63.29
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
311.76
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
640.92
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
196.28
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
969.94
JPMORGAN CHASE BANK
DONALD ROSS-MERCHANDISE
369.65
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
140.04
JPMORGAN CHASE BANK
OAKLEY-MERCHANDISE
252.07
JPMORGAN CHASE BANK
BRIDGESTONE-MERCHANDISE
183.35
JPMORGAN CHASE BANK
PING -MERCHANDISE
800.70
JPMORGAN CHASE BANK
PING -MERCHANDISE
927.74
JPMORGAN CHASE BANK
PING -MERCHANDISE
250.32
JPMORGAN CHASE BANK
OAKLEY-MERCHANDISE
71.09
TOTAL OPGA 8,232.57
CART OPERATIONS JJPMORGAN CHASE BANK IJUSTICE GOLF CART -PARTS 445.40
TOTAL CART OPERATIONS 445.40
COURSE MAINT
JPMORGAN CHASE BANK
CONNEY SAFETY -SUNSCREEN
49.29
AT&T
CONSOLIDATED PHONE BILL
42.56
AMC INDUSTRIES INC
SPRINKLER PARTS
319.93
AMC INDUSTRIES INC
SPRINKLER PARTS
132.87
AGRI NUTRIENTS, INC.
FERTILIZER
940.51
TUCKER CHEMICAL, INC.
TOILET PAPER
36.75
ESTES, INCORPORATED
FUNGICIDE
426.30
TIMMONS OIL COMPANY
ENGINE OIL
411.60
TIMOTHY BOYCE
SAND
350.00
JPMORGAN CHASE BANK
LOWES-STAKES/PAINT
24.77
JPMORGAN CHASE BANK
P&K EQUIP -GAS TANK
29.83
JOHN DEERE LANDSCAPES, INC/LESCO
MARKING FLAGS
8.20
ESTES, INCORPORATED
FUNGICIDES
65.23
ESTES, INCORPORATED
GREEN SAND
53.88
ESTES, INCORPORATED
FUNGICIDES
1,073.76
JPMORGAN CHASE BANK
ADVANCE AUTO -FUEL FILTER
8.98
Page 1
Claims List
06/15/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
COURSE MAINT...
JPMORGAN CHASE BANK
LOWES-SUPPLIES
113.14
AMC INDUSTRIES INC
SPRINKLER PARTS
-104.16
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
47.05
JPMORGAN CHASE BANK
LUBER BROS-MOWER PARTS
154.08
JPMORGAN CHASE BANK
LUBER BROS-CLUTCH
234.16
JPMORGAN CHASE BANK
OREILLY-FILTER
10.92
JPMORGAN CHASE BANK
OREILLY AUTO -BEARING
13.06
JPMORGAN CHASE BANK
OREILLY-SUPPLIES
89.84
JPMORGAN CHASE BANK
ESTES-CHEMICAL VALVE
94.63
JPMORGAN CHASE BANK
GEAR FOR SPORT -UNIFORMS
483.69
JPMORGAN CHASE BANK
BROWN FARMS -SOD
130.00
JPMORGAN CHASE BANK
LOWES-FERTILIZER
11.47
JPMORGAN CHASE BANK
OREILLYS-PARTS
88.55
JPMORGAN CHASE BANK
SAFETY SIGN -TUNNEL SIGN
44.64
JPMORGAN CHASE BANK
HOME DEPOT -SUPPLIES
7.05
JPMORGAN CHASE BANK
P&K EQUIP -FILLER CAP
6.36
TOTAL COURSE MAINT 5,398.94
FOOD & BEV
BEN E. KEITH CO.
SUPPLIES
22.00
CROWL MECHANICAL INC
REFRIDGE SERVICE
156.00
JPMORGAN CHASE BANK
GRT PLAINS COCA COLA -CUPS
64.79
JPMORGAN CHASE BANK
DRESS MY EVENT -LINENS
78.50
JPMORGAN CHASE BANK
REASORS-PLATES
8.00
CROWL MECHANICAL INC
REFRIGE MAINTENANCE
267.50
TOTAL FOOD & BEV 596.79
GOLF ADMIN
JPMORGAN CHASE BANK
FOXWOOD-SPORTS AD
250.00
AT&T
CONSOLIDATED PHONE BILL
164.61
JPMORGAN CHASE BANK
TUCKER JANIT-PAPER GOODS
340.20
JPMORGAN CHASE BANK
COURSE TRENDS -WEB HOSTING
355.00
JPMORGAN CHASE BANK
PGA -MEMBERSHIP DUES
446.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
267.01
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
156.00
JPMORGAN CHASE BANK
PROMOTIONAL SPEC -SPORT AD
323.50
OFFICE DEPOT INC
OFFICE SUPPLIES
82.99
JPMORGAN CHASE BANK
PGA -MEMBERSHIP DUES
256.00
SOUTH CENTRAL GOLF INC
ADVERTISING
300.00
TOTAL GOLF ADMIN 2,941.31
FUND GRAND TOTAL 17,615.0
OPGA GRAND TOTAL $17,615.01
Page 2
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06/05/10
Department Payroll Expenses Total Expenses
Golf Shop Operations
2,220.23
3,562.43
Cart Operations
2,135.31
2,449.21
Golf Course Operations
9,689.45
15,013.48
Food & Beverage
3,678.88
4,809.65
General & Administration
3,184.22
4,778.19
FUND TOTAL
20,908.09
30,612.96
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2009-2010
Statement of Revenues & Expenses
As of May 2010 and 2009
OPERATING REVENUES:
Golf shop fees
Merchandise sales
COS -- merchandise
Food & beverage
COS -- food & beverage
Interest & other
Transfer from General Fund
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Personal services
Materials & supplies
Other services
Capital outlay
Debt service
TOTAL OPERATING EXPENSES
NET INCOME (LOSS)
May 31, 2010 1 May 31, 2009
Month
Year
Percent
Month
Year
Percent
To -Date
To -Date
Budget
of Budget
To -Date
To -Date
Budget
of Budget
55,892
431,177
667,000
64.64%
63,816
434,282
914,000
47.51%
20,679
123,672
185,000
66.85%
22,330
139,228
210,000
66.30%
(16,278)
(94,897)
(140,000)
67.78%
(15,858)
(112,840)
(150,000)
75.23%
12,590
100,459
205,000
49.00%
19,756
134,799
250,000
53.92%
(6,171)
(58,077)
(76,000)
76.42%
(8,141)
(59,319)
(68,000)
87.23%
5,581
37,645
33,000
114.08%
2,461
28,234
33,697
83.79%
539,980
61.78%
72,293
874,000
84,364
564,384
47.44%
1,189,697
53,326
573,906
619,305
92.67%
73,898
688,698
803,064
85.76%
10,605
99,168
91,110
108.84%
5,069
102,405
104,005
98.46%
8,499
116,575
131,250
88.82%
10,621
128,824
166,149
77.54%
-
5,795
4,000
144.88%
-
61,334
61,569
99.62%
2,357
25,736
28,335
90.83%
4,676
50,558
54,910
92.07%
74,787
821,179
874,000
93.96%
94,264
1,031,819
1,189,697
86.73%
(2,494)
-
(9,900)
(467,435)
-
(281,199)
MEMORANDUM
TO: THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC GOLF AUTHORITY
FROM: SHERRY BISHOP
ASSISTANT CITY MANAGER
SUBJECT: RESOLUTION NO.2010-01
FISCAL YEAR 2010-2011 BUDGET
DATE: June 11, 2010
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review.
On May 27, 2010, legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 1, 2010. The public hearing provided opportunity for citizen
comment and questions relating to the proposed budget. In addition, copies of the proposed
budget have been available for public review.
State statutes require adoption of an annual budget. OPGA Resolution No. 2010-01 provides for
the adoption of a fiscal year budget for the Owasso Public Golf Authority with total resources
(revenues and transfers in) of $876,300 and total appropriations by department of $876,218.
RECOMMENDATION:
The staff recommends Trustee approval of OPGA Resolution No. 2010-01 adopting a fiscal year
2010-2011 budget for the OPGA.
ATTACHMENT:
OPGA Resolution No. 2010-01
OWASSO PUBLIC GOLF AUTHORITY
OPGA RESOLUTION NO.2010-01
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL
BUDGET FOR FISCAL YEAR 2010-2011 FOR THE OWASSO PUBLIC
GOLF AUTHORITY.
WHEREAS: The Owasso Public Golf Authority was created as a Title 60 Public Trust;
and
WHEREAS: The Authority Manager has prepared a budget for the fiscal year ending
June 30, 2011 (FY 2010-2011); and
WHEREAS: The budget has been formally presented to the Trustees at least 30 days
prior to the start of the fiscal year; and
WHEREAS: Certain budget filing requirements are mandated by State Statutes.
NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO
PUBLIC GOLF AUTHORITY:
THAT: Total resources available
departmental appropriations
established as follows:
Golf Shop
Golf Cart Operation
Course Maintenance
Food & Beverage
General & Administrative
Debt Service
in the amount of $876,300 and total
in the amount of $876,218 are hereby
$100,822
$57,262
$410,963
$95,837
$183,054
$28,280
THAT: The effective date of this Resolution shall be July 1, 2010.
APPROVED AND ADOPTED this 15th day of June, 2010 by the Trustees of the Owasso Public
Golf Authority.
Doug Bonebrake, Chairperson
ATTEST:
Sherry Bishop, Authority Secretary
APPROVED AS TO FORM:
Julle Lombardi, Authority Attorney