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Home My WebLink About2010.07.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: July 6, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, July 02, 2010. Sherry Bisho City Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Shane Cheek, Lighthouse Church of Owasso 3. Flag Salute 4. Roll Call 5. Reading of a statement expressing appreciation of the service and sacrifice of Spc. Andrew Looney, an Owasso resident, and conveying condolences and sympathy to the Looney family. Members of the Owasso City Council 6. Presentation of the Character Trait of Meekness. Dr. Chris Kelley, Owasso Character Council Member 7. Presentation of the Employee of the Quarter for 2010. Mr. Ray 8. Presentation from the Oklahoma Science and Engineering Foundation regarding the FIRST Lego League. Mr. Craig Shree 9. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the June 17, 2010 Special Meeting. Attachment # 9 -A B. Approval of Claims. Attachment # 9 -13 C. Acknowledge receipt of an Agreement for Urban Engineering Services from Massey - Mann & Associates; and, authorization for the Mayor to execute the agreement. Attachment # 9 -C 10. Consideration and appropriate action relating to items removed from the Consent Agenda. 11. Consideration and appropriate action relating to a request for City Council acceptance of the improvements at North 140th East Avenue and authorization for final payment. Mr. Feary Attachment # 11 Staff recommends City Council acceptance of the improvements at North 1401h East Avenue and authorization for final payment to Becco Contractors in the amount of $631,616.42, bringing the total contract sum to $1,388,293.20. 12. Consideration and appropriate action relating to a request for City Council approval to purchase right of way and easement properties for the East 86th Street North from Main to Memorial Road Improvement Project; authorization for payment; and authorization for the Mayor to execute all required documentation. Mr. Stevens Attachment # 12 Staff recommends City Council approval to purchase right of way and easement properties, authorization of payment as follows: Richard Lee and Patty DeBoer in the amount of $41,000; Charles and Shirley Hess in the amount of $48,000; Dale and Marilee DeBoer in the amount of $41,000; and, authorization for the Mayor to execute all required documents. 13. Consideration and appropriate action relating to a request for City Council approval of an agreement between the City of Owasso and the Indian Nations Council of Government (INCOG) for the purpose of providing matching funds for the Tulsa Regional Transit System Plan and Alternatives Analyses project, in the amount of $13,705; authorization for the Mayor to execute the document; and approval of a carryover budget, increasing the appropriation for expenditures in the General Fund by $13,705. Mr. Ray Attachment # 13 Staff recommends City Council approval of an agreement between the City of Owasso and INCOG; authorization for the Mayor to execute the document; and approval of a carryover budget. 14. Consideration and appropriate action relating to a request for City Council approval of Resolution No. 2010 -08, resolving the necessity of instituting and prosecuting condemnation procedures to obtain right -of -way and permanent and temporary construction easement for the East 86th Street North from Main to Memorial Road Improvement Project. Mr. Ray Attachment # 14 Staff recommends City Council approval of Resolution No. 2010 -08, resolving the necessity of instituting and prosecuting condemnation procedures to obtain right -of -way and permanent and temporary construction easements for a tract of land known as the Mills Family Revocable Trust Tract, and a tract of land known as the Julia M. Stokes Revocable Trust Tract, for the East 86th Street North and Mingo Road Intersection Improvement Project. 15. Consideration and appropriate action relating to a request for City Council approval of an extension to the City Manager's authorization to raise funds for the historic filling station reconstruction and CNG project. Mr. Ray Attachment # 15 Staff recommends City Council approval of an extension to the City Manager's authorization to raise funds for the historic filling station reconstruction and CNG project to the date of October 1, 2010. 16. Report from City Manager. 17. Report from City Attorney. 18. Report from City Councilors. 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 20. Adjournment. OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Thursday, June 17, 2010 The Owasso City Council met in special session on Thursday, June 17, 2010 at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Tuesday, June 15, 2010. ITEM 1. CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:01 p.m. ITEM 2. INVOCATION The invocation was offered by Assistant City Manager Warren Lehr. ITEM 3. FLAG SALUTE No flag salute was held. ITEM 4. ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Wayne Guevara, Councilor Jon Sinex, Vice Mayor (arrives at 6:06 p.m.) Steve Cataudella, Councilor Bryan Stovall, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the June 1, 2010 Regular Meeting and June 8, 2010 Special Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2009 -10 budget status report. D. Authorization to discharge fireworks and approval of a public fireworks display to be conducted on July 2, 2010 free of charge to the public and sponsored by the City of Owasso in celebration of Independence Day. Owasso City Council June 17, 2010 E. Authorization to discharge fireworks and approval of a public fireworks display to be conducted on July 1, 2010 free of charge to the public and sponsored by Stone Canyon in celebration of Independence Day. F. Approval of a budget amendment increasing estimated revenues in the Ambulance Service Fund in the amount of $140,000 and increasing the appropriation for expenditures by $36,000; and increasing estimated revenues in the Healthcare Self - Insurance Fund in the amount of $235,000 and increasing the appropriation for expenditures by $300,000 Mr. Stovall moved, seconded by Mr. Cataudella, to approve the Consent Agenda with claims totaling $384,722.13. Also included for review were the healthcare self- insurance claims report and payroll payment report for pay period 06/05/10. YEA: Bonebrake, Stovall, Cataudella NAY: None Motion carried 3 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF RESOLUTION NO. 2010 -06, A RESOLUTION ADOPTING THE FY 2010 -2011 ANNUAL OPERATING BUDGET Ms. Bishop presented the item, recommending City Council approval of Resolution No. 2010- 06. Mr. Cataudella moved, seconded by Mr. Stovall, to approve Resolution No. 2010 -06, as recommended. YEA: Bonebrake, Stovall, Cataudella NAY: None Motion carried 3 -0. Mr. Sinex arrives at 6.06 p.m. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A CONTRACT TO PURCHASE RIGHT OF WAY FOR THE E. 86' STREET WIDENING PROJECT FROM MAIN TO MEMORIAL; AND AUTHORIZATION FOR PAYMENT IN THE AMOUNT OF $38,000. 44 Owasso City Council June 17, 2010 Mr. Stevens presented the item, recommending City Council approval to purchase right of way and compensation for damages from Jody Burtin in the amount of $38,000; and authorization for final payment. Mr. Cataudella moved, seconded by Mr. Stovall, to approve the purchase of right of way and compensation for damages from Jody Burtin in the amount of $38,000; and authorize final payment, as recommended. YEA: Bonebrake, Stovall, Cataudella, Sinex NAY: None Motion carried 4 -0. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF AN ENGINEERING SERVICES AGREEMENT FOR THE STORMWATER ATLAS MAPPING PROJECT; AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE AGREEMENT. Mr. Albert presented the item, recommending City Council approval of the engineering services agreement with Meshek & Associates, PLC of Tulsa, Oklahoma in the amount of $153,000 for the Stormwater Atlas Mapping Project; and authorization for the Mayor to execute the agreement. Mr. Stovall moved, seconded by Mr. Cataudella, to approve the engineering services agreement with Meshek & Associates, PLC of Tulsa, Oklahoma in the amount of $153,000 for the Stormwater Atlas Mapping Project; and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Stovall, Cataudella, Sinex NAY: None Motion carried 4 -0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL TO AWARD A BID FOR THE PURCHASE OF A SALT BRINE PRODUCTION SYSTEM Mr. Doyle presented the item, recommending City Council award the bid for the purchase of a salt brine production system, model DU BPS3000 -SS, to Dultmeier Sales of Omaha, Nebraska in the amount of $30,086. Mr. Cataudella moved, seconded by Mr. Sinex, to award the bid for the purchase of a salt brine production system, model DU BPS3000 -SS, to Dultmeier Sales of Omaha, Nebraska in the amount of $30,086, as recommended. YEA: Bonebrake, Stovall, Cataudella, Sinex 3 Owasso City Council NAY: None Motion carried 4 -0. June 17, 2010 ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF RESOLUTION NO. 2010 -07, A RESOLUTION RELATING TO THE CITY'S INTENT TO APPLY FOR THE 2010 TULSA COUNTY URBAN COUNTY PROGRAM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Mr. Lehr presented the item, recommending City Council approval of Resolution No. 2010 -07. Mr. Stovall moved, seconded by Mr. Sinex, to approve Resolution No. 2010 -07, as recommended. YEA: Bonebrake, Stovall, Cataudella, Sinex NAY: None Motion carried 4 -0. ITEM 12. REPORT FROM CITY MANAGER No report. ITEM 13. REPORT FROM CITY ATTORNEY No report. ITEM 14. REPORT FROM CITY COUNCILORS No report. ITEM 15. NEW BUSINESS None 11 Owasso City Council ITEM 16. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Bonebrake, Stovall, Sinex, Cataudella NAY: None Motion carried 4 -0 and the meeting was adjourned at 6:27 p.m. Juliann Stevens, Deputy City Clerk June 17, 2010 Doug Bonebrake, Mayor Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL TREASURER PETTY CASH OC COST REPLACEMENT /GLORI -50.00 TREASURER PETTY CASH CC REFUND /RICHARDSON 50.00 FRIENDSHIP BAPTIST CHURCH REFUND ZONING & DEV FEES 300.00 JPMORGAN CHASE BANK PAYPAL -EBAY FEES 213.09 TREASURER PETTY CASH CC REFUND /ANSTINE 50.00 TREASURER PETTY CASH OC REFUND/TAMAYO 100.00 TREASURER PETTY CASH OC REFUND /GLORIA 100.00 TREASURER PETTY CASH OC REFUND RENTAL FEE 50.00 TREASURER PETTY CASH ADOPTION REFUND /CANTRELL 110.00 TREASURER PETTY CASH CC REFUND /HAWS 50.00 TREASURER PETTY CASH CC REFUND /MEEKS 50.00 TREASURER PETTY CASH CC REFUND /HILL 50.00 TREASURER PETTY CASH CC REFUND /GONZALEZ 50.00 TREASURER PETTY CASH CC REFUND /CHURCH 50.00 TOTAL GENERAL 1,173.09 MUNICIPAL COURT ICHARLES N. ROMANS IBAILIFF SERVICES 350.00 TOTAL MUNICIPAL COURT 350.00 MANAGERIAL SAV -ON PRINTING & SIGNS LLC B TABS FOR AGENDA PACKETS 68.50 JPMORGAN CHASE BANK MEETING EXPENSE 42.62 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 42.03 ATKINSON, HASKINS, NELLIS, BRITTING PROF SERVICES /HUCKANS 65.00 JPMORGAN CHASE BANK COMMUNITY RELATIONS 408.27 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 33.10 JPMORGAN CHASE BANK COMMUNITY RELATIONS 32.50 JPMORGAN CHASE BANK ECONOMIC DEVELOPMENT 35.79 JPMORGAN CHASE BANK COMMUNITY RELATIONS 23.53 JPMORGAN CHASE BANK MEETING EXPENSE 79.85 TREASURER PETTY CASH GOOD TO GREAT VIDEO 12.00 JPMORGAN CHASE BANK ASFPM- CONFERENCE 250.00 JPMORGAN CHASE BANK MEETING EXPENSE 31.45 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 29.99 TREASURER PETTY CASH MEETING EXPENSE 10.40 TOTAL MANAGERIAL 1,165.03 HUMAN RESOURCES JPMORGAN CHASE BANK ATWOODS -NYLON TIES 27.98 AMERICANCHECKED, INC ATTN: BILLING PRE EMP BACKGROUND CHECKS 252.25 LEAGUE OF KANSAS MUNICIPALITIES ADVERTSING 90.00 JPMORGAN CHASE BANK PAYPAL- SUPPLIES 13.43 ARKANSAS MUNICIPAL LEAGUE ADVERTSING 81.90 JPMORGAN CHASE BANK CHARACTER TRAINING 429.05 JPMORGAN CHASE BANK USPS- OFFICE SUPPLIES 6.47 JPMORGAN CHASE BANK WALMART - SAFETY PINS 8.68 Page 1 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni HUMAN RESOURCES... JPMORGAN CHASE BANK USPS- SHIPPING 34.25 AMERICANCHECKED, INC ATTN: BILLING PRE EMP BACKGROUND CHECKS 25.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE - EMPLOYMENT DRUG SCREE 250.00 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG SCREENS 280.00 TOTAL HUMAN RESOURCES 1,499.01 HR - CHARACTER INITIATIVE A NZ SIGNS & SHIRTS, INC ICHARACTER INITIATIVE 800.00 TOTAL HR - CHARACTER INITIATIVE 800.00 GENERAL GOVERNMENT NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - COX 96.75 AEP /PSO ELECTRIC USE 3,391.41 CINTAS CORPORATION CARPET -MAT CLEANING 30.45 XEROX CORPORATION COPIER SERVICE & SUPPLIES 8.63 IKON OFFICE SOLUTIONS, INC COPIER SERVICE 321.55 VMH CORPORATION LEADERSHIP DEVELOPMENT 1,000.00 JPMORGAN CHASE BANK ROARK -LAWN MAINTENANCE 1,412.00 CINTAS CORPORATION CARPET -MAT CLEANING 27.18 XEROX CORPORATION COPIER SERVICE & SUPPLIES 1,163.88 MAILROOM FINANCE INC POSTAGE 1,000.00 ALABACK DESIGN ASSOCIATES, INC TOWN HALL AND NEXT GENERA 2,425.00 O M E CORPORATION INK CARTRIDGE 224.15 MAIL - FINANCE, INC POSTAGE MACHINE LEASE 389.00 AT &T LONG DISTANCE LONG DISTANCE SERVICE 42.33 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 AT &T CONSOLIDATED PHONE BILL 732.80 TOTAL GENERAL GOVERNMENT 17,204.43 COMMUNITY DEVELOPMENT SPRINT SPRINT CARDS 79.98 TULSA COUNTY MIS LAND USE RECORDS 30.00 JPMORGAN CHASE BANK MEETING EXPENSE 42.28 TOTAL COMMUNITY DEVELOPMENT 152.26 ENGINEERING JPMORGAN CHASE BANK ASCE - WEBINAR 299.00 JPMORGAN CHASE BANK GRANTWRITING- WORKSHOP 850.00 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 3.99 JPMORGAN CHASE BANK ESRI- SUPPORT RENEWAL 800.00 JPMORGAN CHASE BANK ESRI- SUPPORT RENEWAL 1,200.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 13.20 UNIFIRST HOLDINGS LP UNIFORM SERVICE 13.20 UNIFIRST HOLDINGS LP UNIFORM SERVICE 13.20 JPMORGAN CHASE BANK DEQ- LICENSE RENEWAL 92.00 JPMORGAN CHASE BANK HALFMOON- TRAINING SEMINAR 717.00 JPMORGAN CHASE BANK RIDGWAYS -INK CARTRIDGES 722.05 SPRINT SPRINT CARDS 79.98 Page 2 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni ENGINEERING... JPMORGAN CHASE BANK RIDGWAYS -INK CARTRIDGES 50.00 JPMORGAN CHASE BANK OFFICE DEPOT - OFFICE CHAIR 129.99 JPMORGAN CHASE BANK JAMAR TECH - SUPPLIES 377.04 TOTAL ENGINEERING 5,360.65 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK FEDEX- SHIPPING 96.29 TERRA TELECOM LLC UB HUNT GROUP ROUTING 98.00 SUNGARD PUBLIC SECTOR INC. MODIFICATIONS TO SUNGARD 3,375.00 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK SURVEYMONKEY - SURVEYTOOL 300.00 JPMORGAN CHASE BANK DELL -TAPE BACKUP SYSTEM 4,477.47 JPMORGAN CHASE BANK BARRACUDA - ANNUAL MAINT 300.00 JPMORGAN CHASE BANK NEWEGG -RAM 213.41 JPMORGAN CHASE BANK COX - INTERNET 1,550.00 USA MOBILITY WIRELESS, INC PAGER USE 8.70 JPMORGAN CHASE BANK ISSUU- SUBSCRIPTION 228.00 JPMORGAN CHASE BANK WEBSCRIBBLE - MAINT UPDATE 125.00 JPMORGAN CHASE BANK HOSTICA- DOMAIN RENEWAL 8.95 JPMORGAN CHASE BANK HOSTICA- DOMAIN RENEWAL 8.95 TOTAL INFORMATION TECHNOLOGY 10,869.75 SUPPORT SERVICES JPMORGAN CHASE BANK HAMBRICK- EXPANSION TANK 865.06 JPMORGAN CHASE BANK LOWES -PARTS 3.38 JPMORGAN CHASE BANK LOCKE SUPPLY - SUPPLIES 11.56 JPMORGAN CHASE BANK OEMA- MEMBERSHIP DUES 70.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 141.92 JPMORGAN CHASE BANK LOWES- CREDIT -0.33 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 AT &T LONG DISTANCE LONG DISTANCE SERVICE 1.63 JPMORGAN CHASE BANK LOWES- SUPPLIES 4.38 JPMORGAN CHASE BANK LOWES -PARTS 4.17 A PLUS SERVICE INC A/C REPAIRS AT CITY HALL 569.00 A PLUS SERVICE INC LIEBERT UNIT REPAIR 200.00 JPMORGAN CHASE BANK STANDARD SUPPLY -OIL 18.95 JPMORGAN CHASE BANK LOWES -PARTS 5.06 JPMORGAN CHASE BANK LOWES -PARTS 7.96 JPMORGAN CHASE BANK LOWES -LOCK 13.96 AT &T CONSOLIDATED PHONE BILL 57.69 SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK LIGHTING -BULBS 50.55 JPMORGAN CHASE BANK WALMART- SUPPLIES 20.85 JPMORGAN CHASE BANK OREILLYS- BATTERY 30.62 PRO -FENCE PARTS FOR AUTOMATIC GATE 376.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 Page 3 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni SUPPORT SERVICES... JPMORGAN CHASE BANK SHOE CARNIVAL -BOOTS 109.98 JPMORGAN CHASE BANK MAIL THIS -BOXES 30.33 JPMORGAN CHASE BANK BRAUMS -DOC LUNCHES 52.08 JPMORGAN CHASE BANK JOHNSTON E-REFRIGERANT 192.86 JPMORGAN CHASE BANK STANDARD LAWN- SUPPLIES 14.49 JPMORGAN CHASE BANK STANDARD LAWN- SUPPLIES 13.50 JPMORGAN CHASE BANK ROBERTSON -SINK PARTS 99.00 JPMORGAN CHASE BANK LOWES -BULBS 41.41 JPMORGAN CHASE BANK WALMART- SUPPLIES 14.52 JPMORGAN CHASE BANK LOWES -PARTS 4.31 TOTAL SUPPORT SERVICES 3,202.61 CEMETERY JPMORGAN CHASE BANK BENCHMARK - COMPOUND 35.00 IAEP/PSO ELECTRIC USE 35.79 TOTAL CEMETERY 70.79 POLICE SERVICES AEP /PSO ELECTRIC USE 2,255.61 TREASURER PETTY CASH PER DIEM & PARKING 49.07 JPMORGAN CHASE BANK CENTRAL TECH - RETURN - 247.17 AT &T LONG DISTANCE LONG DISTANCE SERVICE 42.34 JPMORGAN CHASE BANK OWASSO FITNESS - FITNESS 210.00 JPMORGAN CHASE BANK CARTRIDGE WORLD -TONER 139.98 JPMORGAN CHASE BANK US ACADEMY -RANGE USE 3,532.50 JPMORGAN CHASE BANK DRY CLEANING - UNIFORMS 1,382.25 JPMORGAN CHASE BANK PATROL TECH - UNIFORMS 81.00 JPMORGAN CHASE BANK PATROL TECH - MAGAZINE CASE 22.41 JPMORGAN CHASE BANK DECATUR -RADAR REPAIR 160.00 SPRINT SPRINT CARDS 479.88 TREASURER PETTY CASH WRITE- OFF /JOBE -22.00 AT &T CONSOLIDATED PHONE BILL 510.18 JPMORGAN CHASE BANK FLEET DISTR- BREAKER 58.70 JPMORGAN CHASE BANK FLEET DISTR- EQUIPMENT 567.01 JPMORGAN CHASE BANK VCA OWASSO -SHOTS 302.00 JPMORGAN CHASE BANK VCA OWASSO -FOOD FOR BENY 65.79 JPMORGAN CHASE BANK VCA OWASSO -FOOD FOR BENY 75.59 JPMORGAN CHASE BANK VCA OWASSO -FOOD FOR BENY 75.59 JPMORGAN CHASE BANK VCA OWASSO -FOOD FOR BENY 75.59 JPMORGAN CHASE BANK PATROL TECH - FLASHLIGHT 14.00 JPMORGAN CHASE BANK WALMART- EVIDENCE SUPPLIES 24.98 JPMORGAN CHASE BANK OACP- CONFERENCE 225.00 JPMORGAN CHASE BANK DELL -PAPER 195.00 USA MOBILITY WIRELESS, INC PAGER USE 78.30 TOTAL POLICE SERVICES 10,353.60 Page 4 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description IPayment Amouni POLICE - JUSTICE ASST GRA ITREASURER PETTY CASH ITAG 30.00 TOTAL POLICE - JUSTICE ASST GRA 30.00 POLICE COMMUNICATIONS USA MOBILITY WIRELESS, INC PAGER USE 34.80 JPMORGAN CHASE BANK BEST BUY -DVR LCD SCREEN 589.96 WORKS & LENTZ OF TULSA, INC. CARL ADAMS MEDICAL BILL 2,260.60 JPMORGAN CHASE BANK WALMART- PRISONER MEALS 135.92 JPMORGAN CHASE BANK BDU- UNIFORM 79.96 JPMORGAN CHASE BANK PUBLIC SAFETY -VIDEO 372.23 JPMORGAN CHASE BANK WALMART- PRISONER MEALS 168.19 JPMORGAN CHASE BANK LODGING EXPENSE 252.00 JPMORGAN CHASE BANK PAYPAL - UNIFORM 72.00 TREASURER PETTY CASH CERTIFICATIONM/ILEMAN 50.00 AEP /PSO ELECTRIC USE 159.55 TOTAL POLICE COMMUNICATIONS 4,175.21 ANIMAL CONTROL AEP /PSO ELECTRIC USE 265.83 JPMORGAN CHASE BANK LOWES- SUPPLIES 29.02 AT &T LONG DISTANCE LONG DISTANCE SERVICE 2.13 JPMORGAN CHASE BANK PETSMART- SUPPLIES 42.28 JPMORGAN CHASE BANK LOWES- SUPPLIES 20.93 JPMORGAN CHASE BANK OK POLICE SUPPLY - EARPHONE 13.90 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 28.00 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 28.00 JPMORGAN CHASE BANK DRY CLEANING - UNIFORMS 69.60 JPMORGAN CHASE BANK VET MED- LICENSE RENEWAL 42.75 JPMORGAN CHASE BANK VET MED- LICENSE RENEWAL 42.75 AT &T CONSOLIDATED PHONE BILL 44.67 JPMORGAN CHASE BANK WALMART- SUPPLIES 120.21 JPMORGAN CHASE BANK FULLERTON- OXYGEN /CO2 96.02 JPMORGAN CHASE BANK OREILLYS - BATTERY 67.53 TOTAL ANIMAL CONTROL 913.62 FIRE SERVICES JPMORGAN CHASE BANK TRAVEL EXPENSE 54.13 SPRINT SPRINT CARDS 319.92 AT &T CONSOLIDATED PHONE BILL 226.32 TREASURER PETTY CASH WRITE- OFF/TAYLOR -12.03 JPMORGAN CHASE BANK TRAVEL EXPENSE 21.68 JOHN D. HORTON REPAIR THROTTLE ON LADDER 400.00 ATC FREIGHTLINER GROUP REPAIRS ON AIR BAGS 3,107.03 JPMORGAN CHASE BANK ADVANCE AUTO - ABSORBENT 11.70 BMI SYSTEMS RENTAL OF COPIER /MAINTENA 274.15 BMI SYSTEMS RENTAL OF COPIER/MAINTENA 295.86 JPMORGAN CHASE BANK OK STATE FF -CONF FEES 250.00 Page 5 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... JPMORGAN CHASE BANK LODGING EXPENSE 209.54 JPMORGAN CHASE BANK LODGING EXPENSE 209.54 JPMORGAN CHASE BANK TRAVEL EXPENSE 39.68 JPMORGAN CHASE BANK ADVANCE AUTO -PARTS 6.99 JPMORGAN CHASE BANK HOME DEPOT - INSECT SPRAY 35.88 USA MOBILITY WIRELESS, INC PAGER USE 122.70 OWASSO FITNESS ZONE, INC USE OF GYM AND EQUIPMENT 405.00 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 1.60 JPMORGAN CHASE BANK CASCO- UNIFORM APPAREL 241.00 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 20.28 JPMORGAN CHASE BANK TRAVEL EXPENSE SALTS 20.83 AT &T LONG DISTANCE LONG DISTANCE SERVICE 15.41 AT &T MOBILITY WIRELESS SERVICE 22.12 JPMORGAN CHASE BANK A -Z RUBBER STAMP - NAMETAGS 22.50 JPMORGAN CHASE BANK EQUIPMENT ONE -PARTS 15.00 JPMORGAN CHASE BANK LODGING EXPENSE 108.67 JPMORGAN CHASE BANK AMSAN -PAPER TOWELS 115.44 JPMORGAN CHASE BANK P & K EQUIPMENT - WEEDEATER 175.10 JPMORGAN CHASE BANK LOWES -HOOKS 54.24 AEP /PSO ELECTRIC USE 2,520.30 TOTAL FIRE SERVICES 9,310.58 EMERGENCY PREPAREDNES AEP /PSO ELECTRIC USE 104.81 JPMORGAN CHASE BANK VVEC -STORM SIRENS 61.20 AT &T CONSOLIDATED PHONE BILL 23.62 SPRINT SPRINT CARDS 39.99 TOTAL EMERGENCY PREPAREDNESS 229.62 STREETS JPMORGAN CHASE BANK OREILLY- JACK/JACK STAND 239.98 JPMORGAN CHASE BANK LOWES -PAINT 123.75 JPMORGAN CHASE BANK STUART IRBY CO -FUSES 136.20 JPMORGAN CHASE BANK EQUIPMENT ONE - PROPANE 122.76 JPMORGAN CHASE BANK WELSCO -TORCH TIP 13.03 JPMORGAN CHASE BANK JOHNSTONE SUPPLY -PARTS 33.25 JPMORGAN CHASE BANK JOHNSTONE SUPPLY -PARTS 25.12 SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK OREILLYS -AIR NOZZLE 4.12 JPMORGAN CHASE BANK VANCE BROS- RAKE /SHOVEL 139.75 JPMORGAN CHASE BANK OWASSO LUMBER - ROLLERS 9.56 JPMORGAN CHASE BANK AMERICAN PW- TRAINING 911.95 JPMORGAN CHASE BANK AASHTO- TRAINING MATERIALS 282.00 JPMORGAN CHASE BANK STEVES WHOLESALE -TOOLS 136.66 UNIFIRST HOLDINGS LP UNIFORM SERVICE 34.74 SHERWOOD CONSTRUCTION CO, INC CONCRETE FOR POLE BARN 445.50 PINKLEY SALES VIDEO DETECTION SYSTEM 13,287.60 Page 6 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni STREETS... UNIFIRST HOLDINGS LP UNIFORM SERVICE 33.04 JPMORGAN CHASE BANK LOWES -WATER CAN 23.98 JPMORGAN CHASE BANK TURNKEY -CF -52 POWER CORDS 155.00 JPMORGAN CHASE BANK FENSCO- SUPPLIES 367.96 SHERWOOD CONSTRUCTION CO, INC HANDICAP RAMPS CONCRETE 675.50 SIGNALTEK INC WIRE REPLACEMENT 12,031.60 USA MOBILITY WIRELESS, INC PAGER USE 71.68 JPMORGAN CHASE BANK ROADSAFE- TRAFFIC DIVIDERS 3,093.00 JPMORGAN CHASE BANK TAPCO -SIGNS FOR RAILROAD 14,075.00 TOM'S ELECTRIC INSTALL ELECTRIC 5,100.00 JPMORGAN CHASE BANK AMERICAN CONCRETE - MATERIA 332.01 JPMORGAN CHASE BANK NAPA PUB - TRAINING MATERIA 40.61 JPMORGAN CHASE BANK MICHAEL TODD -SNOW BLADES 2,847.15 JPMORGAN CHASE BANK ROADSAFE -PAINT 766.00 JPMORGAN CHASE BANK OWASSO LUMBER -BOARD 7.06 JPMORGAN CHASE BANK OWASSO LUMBER - SUPPLIES 63.23 JPMORGAN CHASE BANK OWASSO LUMBER -BOARD 5.45 TULSA ASPHALT, LLC POTHOLE REPAIRS 102.04 TULSA ASPHALT, LLC POTHOLE REPAIRS 70.17 SIGNALTEK INC MAY MAINTENANCE 1,712.92 UNIFIRST HOLDINGS LP UNIFORM SERVICE 51.24 AEP /PSO ELECTRIC USE 1,253.62 JPMORGAN CHASE BANK LOWES -PVC PIPE CUTTER 5.64 JPMORGAN CHASE BANK MAXWELL SUPPLY -PAINT 39.58 JPMORGAN CHASE BANK FULLERTON- OXYGEN BOTTLE 25.50 JPMORGAN CHASE BANK ARMOR PERSONAL - CLOTHING 50.37 JPMORGAN CHASE BANK WHITE STAR -TOOLS 98.21 JPMORGAN CHASE BANK WHITE STAR - LOADER RENTAL 876.00 JPMORGAN CHASE BANK HARBOR FREIGHT -TOOLS 74.97 JPMORGAN CHASE BANK VANCE BROS -TACK OIL 126.00 SIGNALTEK INC VIDEO DETECTION INSTALL 2,660.00 TULSA COUNTY BOCC RAILROAD CROSSING SIGNAGE 404.40 MILL CREEK LUMBER & SUPPLY LUMBER 5.66 SIGNALTEK INC LOOP TEST TRAINING 187.50 HARD HAT SAFETY AND GLOVE LLC GATORADE 18.80 TOTAL STREETS 63,516.83 STORMWATER HARD HAT SAFETY AND GLOVE LLC GATORADE 18.76 JPMORGAN CHASE BANK P & K EQUIPMENT -PARTS 11.44 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 29.97 JPMORGAN CHASE BANK ATWOODS -SPRAY GUN 14.99 JPMORGAN CHASE BANK ARMOR PERSONAL - CLOTHING 50.38 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK P &K EQUIP -SHAFT 175.10 JPMORGAN CHASE BANK AMAZON- TRAINING MATERIALS 70.46 Page 7 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni STORMWATER... ANCHOR STONE COMPANY ROCK 1,441.44 JPMORGAN CHASE BANK HOME DEPOT - MATERIALS 535.42 ANCHOR STONE COMPANY LIMESTONE /CRUSHER RUN 1,389.16 UNIFIRST HOLDINGS LP UNIFORM SERVICE 41.56 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING 3,887.00 JPMORGAN CHASE BANK SAMS CLUB - TABLES 1,506.45 JPMORGAN CHASE BANK SAMS CLUB - TABLES 100.43 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE 25.00 JPMORGAN CHASE BANK QUALITY TIRE -TIRE 77.95 JPMORGAN CHASE BANK BENMEDS -INSP SUPPLIES 72.14 JPMORGAN CHASE BANK BENMEDS- TESTING SUPPLIES 502.20 USA MOBILITY WIRELESS, INC PAGER USE 110.91 TOM'S ELECTRIC (RFP) LIGHTING & ELECTRIC 2,230.00 JPMORGAN CHASE BANK BEST BUY- DVD/VCR PLAYER 309.99 UNIFIRST HOLDINGS LP UNIFORM SERVICE 41.56 CHANDLER MATERIALS CO, INC. EMERGENCY REPAIRS @ SS 2,015.25 UNIFIRST HOLDINGS LP UNIFORM SERVICE 41.56 JPMORGAN CHASE BANK ROADRUNNER - SHUTTLE 27.00 JPMORGAN CHASE BANK ATW OWASSO -JACK 29.99 TREASURER PETTY CASH PER DIEM /DOYLE 390.50 JPMORGAN CHASE BANK DRUG WAREHOUSE- OINTMENT 4.99 JPMORGAN CHASE BANK LOWES- REPAIR PARTS 77.13 JPMORGAN CHASE BANK FINE - PARKING FEE 58.60 JPMORGAN CHASE BANK TULSA NEW HOLLAND -PARTS 94.43 JPMORGAN CHASE BANK AMERICAN PW- TRAINING 296.95 JPMORGAN CHASE BANK GRAINGER- PROTECT CLOTHING 71.64 SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK LODGING EXPENSE 501.68 JPMORGAN CHASE BANK AMAZON- TRAINING MATERIALS 55.05 JPMORGAN CHASE BANK ARMOR PERSONAL - CLOTHING 37.24 TOTAL STORMWATER 16,489.29 PARKS SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 149.00 JPMORGAN CHASE BANK TUCKER JANIT'L- SUPPLIES 330.90 JPMORGAN CHASE BANK LOWES- SUPPLIES 4.32 JPMORGAN CHASE BANK LOWES- SUPPLIES 7.02 JPMORGAN CHASE BANK ATWOODS - BATTERIES 6.49 JPMORGAN CHASE BANK ATWOODS -GAS CAN 7.99 WASHINGTON CO RURAL WATER DISTRICT MCCARTY PARK WATER 43.40 JPMORGAN CHASE BANK ADT- SECURITY SERVICES 53.71 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 14.65 UNIFIRST HOLDINGS LP UNIFORM RENTAL/CLEANING 14.65 ROGERS COUNTY RURAL WATER DISTRICT CENTENNIAL WATER SERVICE 141.10 SKYADD, LLC RESTROOM RENTAL 482.86 Page 8 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni PARKS... ELAINE WILLSON PARK RESTROOM CLEANINGS 1,237.50 MARSHALL GROSS VETERANS PARK MOWING 54.98 AEP IPSO ELECTRIC USE 1,139.33 AT &T CONSOLIDATED PHONE BILL 181.49 AT &T LONG DISTANCE LONG DISTANCE SERVICE 4.11 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 14.65 MARSHALL GROSS VETERANS PARK MOWING 54.98 KERRY W. METCALF SKATE PARK MOWING 180.00 TOTAL PARKS 4,163.12 COMMUNITY CENTER AT &T LONG DISTANCE LONG DISTANCE SERVICE 1.55 JPMORGAN CHASE BANK KNOX COMPANY -KNOX BOX 238.00 TREASURER PETTY CASH BATTERIES 11.39 AEP /PSO ELECTRIC USE 1,242.94 JPMORGAN CHASE BANK CHARACTER TRAINING 35.00 AT &T CONSOLIDATED PHONE BILL 128.28 TOTAL COMMUNITY CENTER 1,657.16 HISTORICAL MUSEUM AEP IPSO ELECTRIC USE 156.50 CARR CONSTRUCTION, INC TREE TRIMMING 500.00 AT &T CONSOLIDATED PHONE BILL 73.60 AT &T LONG DISTANCE LONG DISTANCE SERVICE 1.56 TOTAL HISTORICAL MUSEUM 731.66 ECONOMIC DEV OKLAHOMA STATE UNIVERSITY 2010 ECONOMIC FORECAST 2,000.00 JPMORGAN CHASE BANK IEDC- MEMBERSHIP DUES 345.00 JPMORGAN CHASE BANK MEETING EXPENSE 8.68 JPMORGAN CHASE BANK WEBSCRIBBLE- HOSTING 19.99 SPRINT SPRINT CARDS 73.30 JPMORGAN CHASE BANK JOURNAL RECORD - SUBSCRIP 184.00 TOTAL ECONOMIC DEV 2,630.97 FUND GRAND TOTAL 156,049.2 AMBULANCE SERVICE TREASURER PETTY CASH WRITE- OFF /KING -1.90 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 45.96 UNITED HEALTHCARE AMBULANCE REFUND 499.80 TOTAL AMBULANCE SERVICE 543.86 AMBULANCE JPMORGAN CHASE BANK LOWES -PARTS 9.94 JPMORGAN CHASE BANK PSI - SUPPLIES 218.25 JPMORGAN CHASE BANK LOCKE SUPPLY -PLUG 17.69 JPMORGAN CHASE BANK BLACK & DECKER - SUPPLIES 267.76 Page 9 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni AMBULANCE... AT &T MOBILITY WIRELESS SERVICE 81.34 JPMORGAN CHASE BANK TULSA FREIGHTLINER -PARTS 315.02 OK STATE DEPT OF HEALTH EMERGENCY EMT LICENSE FEE /POTTER 210.00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 1,418.70 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 9.60 JPMORGAN CHASE BANK ALLMED- SUPPLIES 490.88 JPMORGAN CHASE BANK ALLMED- SUPPLIES 96.59 JPMORGAN CHASE BANK ALLMED- SUPPLIES 31.60 JPMORGAN CHASE BANK ALLMED- SUPPLIES 179.13 SPRINT SPRINT CARDS 199.95 JPMORGAN CHASE BANK PHARMACEUTICAL - SUPPLIES 62.59 JPMORGAN CHASE BANK ZOLL MEDICAL - SUPPLIES 363.75 JPMORGAN CHASE BANK ALLMED- SUPPLIES 906.79 JPMORGAN CHASE BANK ALLMED- SUPPLIES 90.54 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 1,789.74 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 477.78 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 34.20 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 156.00 MEDICLAIMS INC BILLING SERVICES 6,102.20 TOTAL AMBULANCE 13,530.04 FUND GRAND TOTAL 14,073.9 E911 COMMUNICATIONS AT &T E911 MAPPING FEES - MAY /JUN 710.70 INCOG -E911 E911 ADMIN SVC FEES - JUN 7,591.70 AT &T CONSOLIDATED PHONE BILL 276.31 TOTAL E911 COMMUNICATIONS 8,578.71 FUND GRAND TOTAL 8,578.7 HOTEL TAX - ECON DEV IMARGIE E RUSSELL MMMFIREWORKS FY11 15,000.00 TOTAL HOTEL TAX - ECON DEV 15,000.00 STRONG NEIGHBORHOODS SPRINT SPRINT CARDS 39.99 OWASSO COMMUNITY FOUNDATION INC NEIGHBORHOOD GRANT FUNDS 2,500.00 TOTAL STRONG NEIGHBORHOODS 2,539.99 FUND GRAND TOTAL 17,539.9 STRM MGMT - GARNETT DET CHEROKEE BUILDERS CONSTRUCTION SERVICES 32,238.00 TERRACON CONSULTANTS INC SOIL TESTING - E 96 ST N 5,424.26 Page 10 Claims List 07/06/2010 Budget Unit Title I Vendor Name Payable Description Payment Amouni TOTAL STRM MGMT - GARNETT DETN 37,662.26 FUND GRAND TOTAL 37,662.2 AMBULANCE CAPITAL FD JPMORGAN CHASE BANK ZOLL - COMPUTER SOFTWARE 2,986.21 JPMORGAN CHASE BANK DELL -TAPE BACKUP SYSTEM 3,000.00 ZOLL DATA SYSTEMS, INC TRAINING ON NEW AMBULANCE 2,122.06 TOTAL AMBULANCE CAPITAL FD 8,108.27 FUND GRAND TOTAL 8,108.2 TnT PARK DEV - MCCARTY RESTF BUILDERS UNLIMITED IMCCARTY PARK RESTROOM 29,680.21 TOTAL PARK DEV - MCCARTY RESTRO 29,680.21 FUND GRAND TOTAL 29,680.2 CI - QUAL OF LIFE INITIAT RYAN HARRIS LLC WIKIPLANNING WEB PAGE 2,375.00 ALABACK DESIGN ASSOCIATES, INC QUALITY OF LIFE INITIATIV 14,007.00 TOTAL CI - QUAL OF LIFE INITIAT 16,382.00 CI - 86 STIR MAIN - -MEM SEVEN C'S ENTERPRISES, INC I RIGHT OF WAY ACQUISITION 7,200.00 TOTAL CI - 86 STIR MAIN - -MEM 7,200.00 CI - 106 /GARNETT INTERSEIF SA- DEWBERRY INC ENGINEERING SERVICES 4,780.00 SA- DEWBERRY INC DESIGN SERVICES 2,524.50 TOTAL CI - 106 /GARNETT INTERSEC 7,304.50 CI - SPORTSPARK FY09 JJPMORGAN CHASE BANK IWATER PROD - MATERIALS 422.52 TOTAL CI - SPORTSPARK FY09 422.52 FUND GRAND TOTAL 31,309.0 CITY GARAGE JPMORGAN CHASE BANK OWASSO LUMBER -REBAR 30.92 AT &T LONG DISTANCE LONG DISTANCE SERVICE 3.85 T & W TIRE, LP TIRES 1,046.00 JPMORGAN CHASE BANK B &M OIL -PARTS RESALE 871.75 JPMORGAN CHASE BANK CLASSIC CHEV -PARTS RESALE 5.78 AT &T CONSOLIDATED PHONE BILL 44.68 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 Page 11 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GARAGE... JPMORGAN CHASE BANK FULLERTON- SUPPLIES 25.50 JPMORGAN CHASE BANK ENLOW TRACTOR -TIE RODS 239.04 JPMORGAN CHASE BANK CLASSIC CHEVY -PARTS 276.21 JPMORGAN CHASE BANK LAND ROVER OF TULSA -PARTS 108.64 JPMORGAN CHASE BANK CLASSIC CHEVY -PART 17.37 JPMORGAN CHASE BANK CLASSIC CHEVY -PARTS 54.59 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 151.02 JPMORGAN CHASE BANK OREILLYS -PARTS 1,452.28 JPMORGAN CHASE BANK WELSCO -WIRE 59.40 AEP /PSO ELECTRIC USE 364.97 JPMORGAN CHASE BANK UNITED FORD -PARTS 131.49 AT &T MOBILITY WIRELESS SERVICE 59.68 JPMORGAN CHASE BANK UNITED FORD -PARTS 390.59 JPMORGAN CHASE BANK CLASSIC CHEVY -PARTS 269.32 JPMORGAN CHASE BANK CLASSIC CHEVY -FUEL LEVEL 126.52 JPMORGAN CHASE BANK FRONTIER -AC FILTERS 120.08 JPMORGAN CHASE BANK LENOX WRECKER- TOWING 232.00 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 106.33 TOTAL CITY GARAGE 6,287.82 FUND GRAND TOTAL 6,287.8 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP 264.00 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP 264.00 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP 264.00 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP 289.00 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP 289.00 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP 289.00 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP 578.00 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP 578.00 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP 578.00 TOTAL WORKERS' COMP SELF -INS 3,393.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP. 2,293.50 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP. 1,034.46 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP. 819.43 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP. 1,479.12 TOTAL WORKERS' COMP SELF -INS 5,626.51 FUND GRAND TOTAL 9,019.5 GEN LIAB -PROP SELF INS TREASURER PETTY CASH PARKING 20.00 TRAVIS SMITH TORT CLAIM 265.87 Page 12 Claims List 07/06/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni GEN LIAB -PROP SELF INS... STREET LAMPS OF AMERICA LLC RANDALL ALAN RUDD NEWTON, O'CONNOR, TURNERS, KETCHUM TORT CLAIM TORT CLAIM LEGAL - BUCKLEY 225.00 1,848.29 10,646.07 TOTAL GEN LIAB -PROP SELF INS 13,005.23 FUND GRAND TOTAL 13,005.2 CITY GRAND TOTAL $331,314.20 Page 13 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/19/10 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 6,661.11 Managerial 19,302.15 28,152.72 Finance 12,959.52 20,495.25 Human Resources 6,784.61 10,714.25 Community Development 10,426.40 15,360.58 Engineering 12,209.45 19,411.49 Information Systems 9,400.58 15,564.86 Support Services 6,750.26 10,544.86 Police 98,033.49 159,568.19 Central Dispatch 9,675.62 17,743.59 Animal Control 2,258.40 3,946.34 Fire 99,128.90 152,448.47 Emergency Preparedness 2,818.43 4,893.64 Streets 6,638.40 12,251.23 Stormwater /ROW Maint. 8,118.91 13,063.93 Park Maintenance 6,230.02 10,221.17 Community- Senior Center 2,925.70 5,219.47 Historical Museum 2,054.82 3,044.40 Economic Development 3,639.32 5,505.53 General Fund Total 323,941.29 514,811.08 Garage Fund Total 4,103.60 6,971.30 Ambulance Fund Total 20,955.76 32,135.31 Emergency 911 Fund Total 3,225.24 5,914.53 Worker's Compensation Total 2,265.60 2,746.62 Strong Neighborhoods 2,102.12 3,288.35 Stormwater Detention 625.00 710.62 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 7106/10 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 25,828.27 29,533.32 40,070.89 49, 926.79 592.21 16,126.08 18, 743.46 180,821.02 1,674.80 1,694.60 3,369.40 1,186.02 1,186.02 185,376.44 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOHN W. FEARY PROJECT ADMINISTRATOR SUBJECT: ACCEPTANCE OF ENGINEER AGREEMENT DATE: July 2, 2010 BACKGROUND: At the May 17, 2005 City Council meeting the Engineering Design Criteria, Construction Standards, and Standard Details were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 0114.1(B)). This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma, and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Project Cost Less than $500,000 $500,000 - $1,000,000 Greater than $1,000,000 Professional Liability Insurance $250,000 $500,000 $1,000,000 DEVELOPER AGREEMENT The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 0114.1(C)). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his /her construction contractor to assure compliance with the approved plans, and submit "as- built" drawings upon completion of the construction of improvements. Since the approval of the Engineering Design Criteria, Construction Standards, and Standard Details in May 2005, Developers and Engineers alike have complied with the above requirements and submitted both agreements. The mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer Agreement), therefore Council approval is needed. RECOMMENDATION: Staff recommends Council acceptance of the following "Agreement for Urban Engineering Services" (Engineer Agreement): 1. Massey -Mann & Associates. Tract 3B, a tract of land situated in Lot 3, Block 2, Garrett Creek Center, an addition to the City of Owasso, Tulsa County, State of Oklahoma. ATTACHMENTS: A. 1 signed "Agreement for Urban Engineering Services" with legal description. AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and L asseN Aa arrn It hereinafter called "Design Engineer ". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements ya�,c OenAal G %:pie. t _ ..9 i, '/ which shall be located on the following described tract of land: r I r 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he /she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he /she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the day of , 20 Executed by the Design Engineer on the day of AaL4 20M. CITY OF OWASSO, OKLAHOMA a municipal corporation ATTEST: Mayor City Clerk APPROVED AS TO FORM: DESIGN ENGINEER BY/��,��: ATTEST: Se ary 4� SS. /'0 t_ GREG ne SEY Tract 3B A tract of land situated in Lot 3, Block 2, Garrett Creek Center, an addition to the City of Owasso, Tulsa County, State of Oklahoma, more particularly described as follows: Beginning at the Northeast corner of said Lot 3, Block 2; thence along the east property line of said Lot3 and along a curve to the left having a central angle of 07 °48'49 ",radius of 1,220.92 feet, chord bearing of S09 °45'24 "W, chord distance of 166.37 feet and a distance of 166.50 feet; thence S 13 °39'49 "E continuing along east line of said lot 3, a distance of 43.83 feet to the Southeast corner of said Lot 3; thence S49 °33'49 "W,adistance of 56.30feet; thence along the south line of said Lot 3 and along a curve to the left having a central angle of 20 °51 '04 ", radius of 430.00 feet, chord bearing of N50 °51 '43 "W, chord distance of 155.62 feet and a distance of 156.49 feet; thence N28 °42'45 "E, a distance of 25.00 feet; thence North, a distance of 122.91 feet to a point on the North property line of said Lot 3; thence East along the North property line, a distance of 113.00 feet to the Point of Beginning, containing 26,154.43 square feet or 0.60 acres, more or less. AtEc RV CERTIFICATE OF LIABILITY INSURANCE OP ID 06 DATE(MM /DD/YYYY) MASSE -3 05420410 PRODUCER HIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIOP ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE INSURICA HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P. O. Box 25928 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Oklahoma City OK 73125 Phone: 800 - 880 -0291 Fax: 405 - 556 -2332 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Hartford Casualty Insurance Co 29424 ! INSURER B: _Travelers Indemnity Co of Amer_ _ _ _ 25666 Massey -Mann & Associates, LLC I INSURER C Evanston Insurance Company 35378 2933 S. Bryant Ave. INSURER D: Edmond OK 73034 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER ATE Y ID CTIVE DATE MM /DD/YYYY DATE MI DRAT Y) DATE MM/DD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X X COMMERCIAL GENERAL LIABILITY 38SBAUG7641 08/01/09 08/01/10 PREMISES(Eaoccurence) $ 300,000 CLAIMS MADE F' OCCUR MED FYP (Any one person) $ 10,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE s2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $2,000,000 POLICY 7 PRO- JECT LOC AUTOMOBILE LIABILITY B X X ANY AUTO BA5551M303 08/01/09 08/01/10 COMBINED SINGLE LIMIT (Ea accident) 1 000 $ ,000 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS X 1 NON -OWNED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS I UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR 17 CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION SIAIU AND EMPLOYERS' LIABILITY YIN _ X TORY LIMITS ER B OFFICER/MEMBEREXCLUDED? ECUTIVF-1 UB5594M770 08/01/09 08/01/10 E. L. EACH ACCIDENT $ 100000 (Mandatory yes, d be under L--I If yes, describe under E.L. DISEASE - EA EMPLOYE S 100000 E.L. DISEASE - POLICY LIMIT $ 500000 SPECIAL PROVISIONS below OTHER C Professional E &O AE817759 1 08/01/09 08/01/10 Ea Claim 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Engineering services - The City of Owasso, Oklahoma is shown as an Additional Insured, with wavier Of subrogation under the General Liability and Auto Liability, for the work of the insured. CERTIFICATE HOLDER CANCFI I ATInN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATI( OWASSO DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL CITY OF OWASSO IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 111 N MAIN REPRESENTATIVES. OWASSO OK 74055 AUTHORIZ9"EPRESENTATIVE (2009101) I ne AuuKiij name ana logo are registered marks of ACORD rese MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOHN W. FEARY PROJECT ADMINISTRATOR SUBJECT: ACCEPTANCE OF NORTH 140TH EAST AVENUE ROADWAY EXTENSION AND AUTORIZATION FOR FINAL PAYMENT DATE: July 2, 2010 BACKGROUND: The new Tulsa Technology Center (TTC) campus will be located on the east side of the Highway 169 frontage road between East 106th Street North and East 116th Street North. The school site is currently under design, with construction work scheduled to begin this summer and construction estimated to be completed in time for Fall 2012 classes. This project area consisted of the North 140th East Avenue frontage road between East 106th Street North and East 116th Street North. The new 3 -lane arterial roadway pavement extends 3,997 feet north from East 106th Street North to the 1,324 foot long segment already constructed from East 116th Street North to the south. The existing segment serves QuikTrip, Eggbert's restaurant and future development parcels. In July of 2009, City staff opened bids from five (5) contractors and presented a recommendation to City Council that the contract be awarded to Becco Contractors in the amount of $1,566,682, which included a $200,000 project allowance. The City Council awarded the construction contract on July 21, 2009. Public Works staff, along with the contractor, has worked diligently to ensure a quality product with limited increase of materials. Becco Contractors has presented city staff with a final pay request of $631,616.42 which will bring the total, completed, contract price in at $1,388,293.20 resulting in an under run of approximately $178,389. FUNDING SOURCE: Funding for this project is included in the Capital Improvements Fund budget. RECOMMENDATION: The Staff recommends City Council acceptance of the improvements at North 140th East Avenue and authorization for final payment to Becco Contractors in the amount of $631,616.42 bringing the total contract sum to $1,388,293.20. ATTACHMENTS: A. Final Pay Request ATTACHMENT A APPLICATION AND CERTIFICATE FOR PAYMENT , Page One of TO: (Owner) UI A S s a Contract Date: 7- Z -.0!2 FROM: (Contractor) c d c*-0,1JT24 171 -r-S PROJECT: AJ. 14- ov'� E. A✓E. Eurv.w s,o,J CONTRACT FOR: RO `•' � c E /HP✓ Application Date: (P -d - / o Period To: 5- 31- /0 Distribution To: Owner Department Contractor CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached. 1. Original Contract Sum 2. Net Change by Change Orders $ 3. Contract Sum to Date (Line 1 & 2) $ /, 3 8 80-2-9 3. a.o 4. Total Completed & Stored to Date $ 8., a 43. o (Column G on Continuation Sheet) 5. - Retainage: a. ___ _ % of Completed -Work (Column D & E on Continuation Sheet) - FINAL b. % of Stored Material $ (Column F on Continuation Sheet) Total Retainage (Line Sa & 5b) 6. Total Earned Less Retainage (Line 4 less Line 5 Total) 7. Less Previous Certificates for Payment $ -�- $ $ 7570, 67!0.76 AGREEMENT 0609 00300 - Page 8 of 15 8. CURRENT PAYMENT DUE 9. Balance to Finish, Plus Retainage (Line 3 less Line 6) CHANGE ORDER SUMMARY: Change Orders approved in previous months by OWNER TOTALS Approved this month Number Date Approved ADDITIONS E! TOTALS $ Net Change by Change Orders $ X31, 6., 16 - 4 a R DEDUCTIONS The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by this Application for payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: STATE OF OKLAHOMA ) ) SS COUNTY OF 7TU— 454 ) Date: (— 3 - /0 Subscribed and sworn to before me this .--:�L day of 5,0l0 Maria K. Carter ZMV ta y ruNic In and for th* >'rtaM Of Oklahoma (SEA Ommi. awn » Oa00a +7t nind aalor+ Eupiras tld/a�HRQ7t My Commission Expires: (P / %3��,'Z tw I V j �-4�M ZYM-M-SM Notary Public AGREEMENT 0609 00300 - Page 9 of 15 CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the date comprising the above application, the certifies to the Owner that to the best of the knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. Lo AMOUNT CERTIFIED $ (Attach explanation if amount certified differs from the amount applied for.) Date: This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payments is without prejudice to any rights of the Owner or Contractor under this Contract. ' -'n -,;Pald AGREEMENT 0609 00300 - Page 10 of 15 CONTINUATION SHEET Page of Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: Application Date: Period to: In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C D E (cont) ❑ ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION WORK COMPLETED THIS PERIOD ❑ (cont) F G H I R E) MATERIALS PRESENTLY STORED (NOT IN D O TOTAL COMPLETED AND STORED TO DATE (D + E + f) (G /C) BALANCE TO FINISH (C -G) RETAINAGE NOTE: At bottom of each column, run totals. AGREEMENT 0609 00300 - Page I 1 of 15 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )SS COUNTY OF 7-u L s,a ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. ontractor or Supplier Subscribed and sworn to before me this ,I day of AJ6 Z. Notary Public Commission # 0 boa(J& / My Commission Expires: Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: Marla K. caner MsgMY Pue��a n� and for the �aM of OMahoMa COnMMealon 0 06006471 MY COMnftsion Expires 06/23/2014 NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGREEMENT 0609 00300 - Page 12 of 15 CONTINUATION SHEET AIA DOCUMENT G 703 PAGE 2 OF 2 AIA DOCUMENT G702, APPLICATION AND CERTIFICATE FOR PAYMENT, CONTAINING APPLICATION NO: #8 FINAL CONTRACTOR'S SIGNED CERTIFICATION IS ATTACHED. IN TABULATIONS BELOW, AMOUNTS ARE STATED TO THE NEAREST DOLLAR. USE COLUMN 1 ON CONTRACTS WHERE VARIABLE RETAINAGE FOR LINE ITEMS MAY APPLY. APPLICATION DATE: 6/1/2010 PERIOD TO: 6/1/2010 CONTRACTOR PROJ. NO: 355 A B C D I E F G H I ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED TO DATE (NOT IN D OR E) TOTAL COMPLETED AND STORED TO DATE (D +E +F) % (G /C) BALANCE TO FINISH (C -G) RETAINAGE FROM PREVIOUS APPLICATION (D + E) THIS PERIOD 1 CLEARING & GRUBBING $ 10,000.00 $10,000.00 $0.00 $ 10,000.00 100.0%1 $ - $ 1,000.00 2 UNCLASS EXC SITE BALANCING) $ 25,000.00 $25,000.00 $0.00 $ 25,000.00 100.0% $ - $ 2,500.00 3 UNCLASS EXC (REMV FROM SITE ) $ 25,000.00 $22,500.00 $2,500.00 $ 25,000.00 100.0% $ - $ 2,500.00 4 ROCK EXC $ 5,000.00 $5,000.00 $0.00 $ 5,000.00 100.0% $ - $ 500.00 5 MUCK EXC $ 2,000.00 $2,000.00 $0.00 $ 2,000.00'100.0% $ - $ 200.00 6 SELECT BORROW MUCK / SBGR REPL $ 1,000.00 $1,000.00 $0.00 $ 1,000.00 100.0% $ - $ 100.00 7 TYPE A SALV TOPSOIL REMV & REPL $ 20,000.00 $10,000.00 $10,000.00 $ 20,000.00 100.0% $ - $ 2,000.00 8 TOPSOIL REMOVED FROM SITE $ 5,000.00 $5,000.00 $0.00 $ 5,000.00 100.0% $ - $ 500.00 9 STABILIZED CONST ENTRANCE $ 3,462.00 $3,462.00 $0.00 $ 3,462.00 100.0% $ - $ 346.20 10 BLOCK & AGGREGATE INLET FILTER $ 1,400.00 $1,400.00 $0.00 $ 1,400.00 100.0% $ - $ 140.00 11 SILT DIKE $ 380.00 $380.00 $0.00 $ 380.00 100.0% $ - $ 38.00 12 SILT FENCE $ 6,060.00 $11,685.00 - $5,625.00 $ 6,060.00 100.0% $ - $ 606.00 13 DITCH LINER PROTECTION $ 1,560.00 $1,560.00 $0.00 $ 1,560.00 100.0% $ - $ 156.00 14 SOLID SLAB SOD $ 5,668.00 $6,400.00 - $732.00 $ 5,668.00 100.0% $ - $ 566.80 15 SEEDING METHOD A $ 1,600.00 $0.00 $1,600.00 $ 1,600.00 100.0% $ - $ 160.00 16 AGG BASE TYPE A $ 91,590.00 $91,590.00 $0.00 $ 91,590.00 100.0% $ - $ 9,159.00 17 LIME TREATED SUBGRADE $ 45,810.00 $45,810.00 $0.00 $ 45,810.00 100.0% $ - $ 4,581.00 18 SEPARATOR FABRIC $ 18,397.00 $18,397.00 $0.00 $ 18,397.00 100.0% $ - $ 1,839.70 19 CLSM BACKFILL $ 11,200.00 $2,700.00 $0.00 $ 2,700.00 24.1% $ 8,500.00 $ 270.00 20 HANDRAILS $ 4,000.00 $0.00 $4,000.00 $ 4,000.00 100.0% $ - $ 400.00 21A 36" RCP CLASS 3 $ 20,160.00 $20,160.00 $0.00 $ 20,160.00 100.0% $ - $ 2,016.00 22 CLASS A CONC FLUMES $ 68,000.00 $68,000.00 $0.00 $ 68,000.00 100.0% $ - $ 6,800.00 23 PLAIN RIPRAP $ 4,000.00 $4,000.00 $0.00 $ 4,000.00 100.0% $ - $ 400.00 24 GROUTED RIPRAP $ 3,750.00 $3,750.00 $0.00 $ 3,750.00 100.0% $ - $ 375.00 25 HANDICAP RAMP $ 2,000.00 $0.00 $2,000.00 $ 2,000.00 100.0% $ - $ 200.00 26 CONC SIDEWALK $ 5,330.00 $0.00 $5,330.00 $ 5,330.00 100.0% $ - $ 533.00 27 TRAFFIC RATED MH FRAME & COVER $ 350.00 $350.00 $0.00 $ 350.00 100.0% $ - $ 35.00 28 DES 2 INLET $ 30,000.00 $30,000.00 $0.00 $ 30,000.00 100.0% $ - $ 3,000.00 29 DES 2 INLET W/ MH $ 50,000.00 $50,000.00 $0.00 $ 50,000.00 100.0% $ - $ 5,000.00 30 4' MANHOLE $ 4,500.00 $4,500.00 $0.00 $ 4,500.00 100.0% $ - $ 450.00 31 MH ADJ TO GRADE $ 3,000.00 $3,000.00 $0.00 $ 3,000.00 100.0% $ - $ 300.00 32 15" RCP CLASS 3 $ 91,350.00 $91,350.00 $0.00 $ 91,350.00 100.0% $ - $ 9,135.00 33 18" RCP CLASS 3 $ 53,700.00 $53,700.00 $0.00 $ 53,700.00 100.0% $ - $ 5,370.00 34 21" RCP CLASS 3 $ 24,765.00 $24,765.00 $0.00 $ 24,765.00 100.0% $ - $ 2,476.50 35 REMV OF STR & OBSTRUCTIONS $ 15,000.00 $15,000.00 $0.00 $ 15,000.00 100.0% $ - $ 1,500.00 36 REMV OF PERM TYPE 3 BARRICADE $ 10.00 1 $10.00 $0.00 $ 10.00 100.0% $ - $ 1.00 37 REMV OF EXISTING FLUME $ 1,890.00 $1,890.00 $0.00 $ 1,890.00 100.0% $ - $ 189.00 38 ASPH REMOVAL & DISPOSAL 1 $ 660.00 1 $0.00 $660.001 1$ 660.00 100.0% $ - $ 66.00 Page 1 of 2 CONTINUATION SHEET AIA DOCUMENT G 703 PAGE 2 OF 2 AIA DOCUMENT G702, APPLICATION AND CERTIFICATE FOR PAYMENT, CONTAINING CONTRACTOR'S SIGNED CERTIFICATION IS ATTACHED. IN TABULATIONS BELOW, AMOUNTS ARE STATED TO THE NEAREST DOLLAR. USE COLUMN 1 ON CONTRACTS WHERE VARIABLE RETAINAGE FOR LINE ITEMS MAY APPLY. APPLICATION NO: #8 FINAL APPLICATION DATE: 6/1/2010 PERIOD TO: 6/1/2010 CONTRACTOR PROJ. NO: 355 A B C D I E F G H I ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED TO DATE (NOT IN D OR E) TOTAL COMPLETED AND STORED TO DATE (D +E +F) % (G /C) BALANCE TO FINISH (C -G) RETAINAGE FROM PREVIOUS APPLICATION (D + E) THIS PERIOD 39 VINYL FENCE WHITE $ 62,673.00 $0.00 $62,673.00 $ 62,673.00 100.0% $ - $ 6,267.30 40 MOBILIZATION $ 50,000.00 $50,000.00 $0.00 $ 50,000.00 100.0% $ - $ 5,000.00 41 STAKING $ 5,000.00 $5,000.00 $0.00 $ 5,000.00 100.0% $ - $ 500.00 42 STOP SIGN $ 800.00 ,$0.00 $800.00 $ 800.00 100.0% $ - $ 80.00 43 SHEET ALUM SIGNS $ 1,200.00 $0.00 $1,200.00 $ 1,200.00 100.0% $ - $ 120.00 44 SPEED LIMIT SIGN $ 2,400.00 $0.00 $2,400.00 $ 2,400.00 100.0% $ - $ 240.00 45 STREET NAME SIGN $ 100.00 $0.00 $100.00 $ 100.00 100.0% $ - $ 10.00 46 24" WHITE THERMO STOP BAR $ 216.00 $0.00 $216.00 $ 216.00 100.0% $ - $ 21.60 47 8" SOLID WHITE CROSSWALK $ 138.00 $0.00 $138.00 $ 138.00 100.0% $ - $ 13.80 48 8" YELLOW GORE TRAFF STRIPE\ $ 95.00 $0.00 $95.00 $ 95.00 100.0% $ - $ 9.50 49 4" YELLOW THERMO $ 5,153.50 $0.00 $5,153.50 $ 5,153.50 100.0% $ - $ 515.35 50 4" WHITE THERMO $ 844.00 $0.00 $844.00 $ 844.00 100.0% $ - $ 84.40 51 THERMO TURN ARROW RIGHT $ 200.00 $0.00 $200.00 $ 200.00 100.0% $ - $ 20.00 52 THERMO TURN ARROW LEFT $ 200.00 $0.00 $200.00 $ 200.00 100.0% $ - $ 20.00 53 THERMO WORDS $ 300.00 $0.00 $300.00 $ 300.00 100.0% $ - $ 30.00 54 TRAFFIC CONTROL $ 2,000.00 $1,700.00 $300.00 $ 2,000.00 100.0% $ - $ 200.00 55 DES 2, ALTERNATE $ 7,000.00 $7,000.00 $0.00 $ 7,000.00 100.0% $ - $ 700.00 56 DES 3 $ 18,000.00 $18,000.00 $0.00 $ 18,000.00 100.0% $ - $ 1,800.00 57 CONC HEADWALL $ 20,000.00 $20,000.00 $0.00 $ 20,000.00 100.0% $ - $ 2,000.00 58 CONC SLOPE WALL END TREATMENT $ 7,000.00 $7,000.00 $0.00 $ 7,000.00 100.0% $ - $ 700.00 59 SAWCUT ASPHALT $ 489.00 $489.00 $0.00 $ 489.00 100.0% $ - $ 48.90 60 SOIL TESTING / CONSULTING $ 15,000.00 $12,750.00 $2,250.00 $ 15,000.00 100.0% $ - $ 1,500.00 61 REMV & RELOCATE XING SIGNS $ 250.00 $0.00 $0.00 $ - 0.0% $ 250.00 $ - 62 CONSTRUCTION FENCE $ 11,018.00 $0.00 $0.00 $ - 0.0% $ 11,018.00 $ - 63 STEEL CASING 12" $ 4,200.00 $6,000.00 - $1,800.00 $ 4,200.00 100.0% $ - $ 420.00 64 REMV 478 TONS OF GRAVEL & TEMP CULVERT $ 1,000.00 $1,000.00 $0.00 $ 1,000.00 100.0% $ - $ 100.00 65 COMMERCIAL DRIVE ENTRANCE $ 22,500.00 $0.00 $22,500.00 $ 22,500.00 100.0% $ - $ 2,250.00 66 TACK COAT $ 2,757.00 $0.00 $2,757.00 $ 2,757.00 100.0% $ - $ 275.70 67 S5 ASPH 70 -28 $ 131,184.00 $0.00 $131,184.00 $ 131,184.00 100.0% $ - $13,118.40 68 S3 ASPH 64 -22 $ 245,970.00 $0.00 $245,970.00 $ 245,970.00 100.0% $ - $24,597.00 69 2'2" CURB & GUTTER $ 86,402.50 $46,020.70 $40,381.80 $ 86,402.50 100.0% $ - $ 8,640.25 $ - $0.00 $0.00 $ - 0.0% $ - $ - 71 PROJECT ALLOWANCE $ 200,000.00 $0,001 $41,379.20 $ 41,379.20 20.7% $ 158,620.80 $ 4,137.92 101AL $ 1,565,682.UU $ 8U9,318.7U $578,9/4.5U $ Page 2 of 2 $1,388,293.2U $ 1 /8,388.80 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ROGER STEVENS PUBLIC WORKS DIRECTOR SUBJECT: RIGHT OF WAY ACQUISITION FOR THE EAST 86TH STREET NORTH FROM MAIN TO MEMORIAL ROAD IMPROVEMENT PROJECT DATE: July 2, 2010 BACKGROUND: City staff is currently involved in the acquisition of right of way and easement properties for the East 86th Street North from Main to Memorial Road Improvement Project. As a part of those acquisitions, negotiations for the purchase of land from Richard Lee and Patty DeBoer (3,647.36 square feet), Charles and Shirley Hess (3,648.02 square feet), and Dale and Marilee DeBoer (3,647.72 square feet) have been successfully completed. DESCRIPTION /PURCHASE PRICE: • Richard Lee and Patty DeBoer — The proposed contract (See Attachment A) is based on the appraised value and a negotiated compensation for damages. The appraised land value for the needed right of way is 61 cents per square foot, for a land purchase of $2,218. In addition, the right of way is within 35 feet of the residential dwelling. Therefore, a compensation for damages in the amount of $38,782 is included for a total contract amount of $41,000. • Charles and Shirley Hess — The proposed contract (See Attachment B) is based on the appraised land value and a negotiated compensation for damages. The appraised land value for the needed right of way is 56 cents per square foot, for a land purchase of $2,050. In addition, the right of way is within 30 feet of the residential dwelling. Therefore, a compensation for damages in the amount of $45,950 is included for a total contract amount of $48,000. • Dale and Marilee DeBoer— The proposed contract (See Attachment C) is based on the appraised land value and a negotiated compensation for damages. The appraised land value for the needed right of way is 57 cents per square foot, for a land purchase of $2,066. In addition, the right of way is within 30 feet of the residential dwelling. Therefore, a compensation for damages in the amount of $38,934 is included for a total contract amount of $41,000. Right of Way Acquisition - E. 86 Street North From Main to Memorial FUNDING: Funding for this purchase is available from the Capital Improvements Fund. RECOMMENDATION: Staff recommends City Council approval to purchase right of way and easement properties and authorization of payment as follows: Richard Lee and Patty DeBoer in the amount of $41,000; Charles and Shirley Hess in the amount of $48,000; Dale and Marilee DeBoer in the amount of $41,000; and, authorization for the Mayor to execute all required documentation. ATTACHMENT: A. Contract — Richard Lee and Patty DeBoer B. Contract — Charles and Shirley Hess C. Contract — Dale and Marilee DeBoer ATTACHMENT A June 15, 2010 Lee & Patty DeBoer 8622 East 86d' Street North Owasso, OK 74055 RE: City of Owasso Road Widening Project Job No. 24037(04) 86th Street North, Main to Memorial — Parcel 17 & Parcels 13, 14 & 18 Dear Mr. & Mrs. DeBoer: I appreciated the time you took to review the offer and how is affects your property. The City of Owasso agrees that your property will be impacted and they also reviewed your counter offer. The City of Owasso has agreed to increase the amount for all the needed right of way and easements to $41,000.00. In addition, the City of Owasso will provide the you the answers to your questions from your original offer letter. If this offer meets with your approval, I would request that you acknowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check. If you have any questions please feel free to contact me at the number listed above to discuss this project. Sincerely, Mike R. Craddock Terra Acquisition Services Cc Roger Stevens, Public Works Director City of Owasso Agr d to: ;PchardLee DeBoer %Date Patty J De er Date mike@terraacquisition.com 918.605.1436 • 918.745.0609 fax • 1703 E Skelly Dr. Ste. 105 • Tulsa OK 74105 ATTACHMENT B June 8, 2010 Charles & Shirley Hess 8526 East 86th Street North Owasso, OK 74055 RE: City of Owasso Road Widening Project Job No. 24037(04) 86th Street North, Main to Memorial — Parcel 16 & Parcels 13, 14 & 18 Dear Mr. & Mrs. Hess: I appreciated the time you took to review the offer and how is affects your property. The City of Owasso agrees that your property will be impacted and they also reviewed your counter offer. The City of Owasso has agreed to increase the amount for the needed right of way and easements to $48,000.00. If this offer meets with your approval, I would request that you acknowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check. If you have any questions please feel free to contact me at the number listed above to discuss this project. Sincerely, Mike R. Craddock Agreed to: Charles Hess Date Terra Acquisition Services Cc Roger Stevens, Public Works Director ' City of Owasso Shirle ss Date mike@terraacquisition.com 918.605.1436 • 918.745.0609 fax • 1703 E Skelly Dr. Ste. 105 • Tulsa OK 74105 ATTACHMENT C June 8, 2010 Dale W. & Marilee DeBoer 8510 East 86h Street North Owasso, OK 74055 RE: City of Owasso Road Widening Project Job No. 24037(04) 86'' Street North, Main to Memorial — Parcel 15 & Parcels 13, Dear Mr. & Mrs. DeBoer: I appreciated the time you took to review the offer and how is affects your property. Th City of Owasso agrees that your property will be impacted and they also reviewed your counter offer. The City of Owasso has agreed to increase the amount for all the needed right of way and easements to $41,000.00. If this offer meets with your approval, I would request that you acknowledge with your signature below. I will need to obtain this signed letter and the enclosed W -9 so the check can be processed. It will take about three weeks in order to obtain the check. If you have any questions please feel free to contact me at the number listed above to discuss this project. Sincerely, Mike R. Craddock Terra Acquisition Services Cc Roger Stevens, Public Works Director City of Owasso mike@terraacquisition.com 918.605.1436 918.745.0609 fax 1703 E Skelly Dr. Ste. 104 1010 M IM-1011 111J1�1 TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J. RAY CITY MANAGER SUBJECT: RAIL TRANSIT SYSTEM PLAN /ALTERNATIVES ANALYSES LOCAL MATCH FUNDING DATE: July 2, 2010 BACKGROUND: In October 2008, the INCOG Board of Directors adopted the Rail Transit Strategic Plan as a framework for the initial planning, design, and ultimate funding of a future regional transit system for the Tulsa metropolitan area. That plan is based upon the recommendation of an Ad Hoc Committee formed for the purpose of reviewing rail transportation possibilities for the Tulsa Metropolitan Area. In order to gather more specific information to address questions of rail modes, alignments, costs, user data, benefits, impacts, and sustainable operation of a rail transit system, INCOG began seeking funding for a process known as Systems Planning and Alternatives Analyses. Developing a regional systems plan and analyzing the priority corridors in the Tulsa region is expected to cost $2,000,000. After exploring various funding options INCOG concluded that the most timely initial funding approach would be to utilize Federal Highway Administration (FHWA) Urbanized Area Surface Transportation Program (Urbanized Area) funds. INCOG subsequently submitted an application for Urbanized Area funds to develop a system plan and conduct an alternative analysis of transit corridors identified in the Rail Transit Strategic Plan. This funding requires a 20% local match which will total $400,000. PREVIOUS COUNCIL ACTION: On August 18, 2009, the Owasso City Council unanimously approved a letter of commitment to contribute $19,579 toward the matching requirements for the Regional Transit Alternatives Analyses. Since that time, INCOG has been able to allow in -kind matches to count toward the local match, thus reducing the share for which Owasso is responsible to $13,705. REQUESTED ACTION: The initial phase of the Tulsa Regional Transit System Plan and Alternatives Analyses Project includes a Transit System Plan and Public Involvement Program which will identify and prioritize corridors where high capacity transit would be a rational addition to the regional transportation system. In order to move forward with the first phase, the INCOG Board of Directors must first approve the contract with the consultants, as well as an agreement with the City of Owasso and all other participating cities. The attached agreement confirms matching funds of no more than $13,705 from the City of Owasso for the entire project. If the proposed agreement is approved by City Council, an action item will be placed on the August 5, 2010 INCOG Board of Directors Agenda, approving both the contract with the project consultants and the agreement with the City of Owasso. Following INCOG approval, an invoice for 50% of the project budget ($6,853) will be mailed to the City for the initial phase of the project, with payment due by August 2010. The remaining portion of the City of Owasso's required matching funds will be payable in Spring 2011. FUNDING: Funding for matching funds for the Tulsa Regional Transit System Plan and Alternatives Analyses Project were appropriated in the FY 2009 -2010 Budget. Given that funds for this project were not included in the FY 2010 -2011 Budget, it is necessary for these funds to be carried forward to the current fiscal year. RECOMMENDATION: Staff recommends City Council approval of an agreement between the City of Owasso and the Indian Nations Council of Government (INCOG) for the purpose of providing matching funds for the Tulsa Regional Transit System Plan and Alternatives Analyses project, in the amount of $13,705; authorization for the Mayor to execute the document; and approval of a carryover budget, increasing the appropriation for expenditures in the General Fund by $13,705. ATTACHMENTS: 1. Letter from INCOG regarding the Transit System Plan/Alternatives Analyses Project and local match funding. 2. Metro Area Cost Allocation 3. Proposed Agreement CCI COGRegional Partners - Regional Solutions June 16, 2010 Rodney Ray City of Owasso, City Manager 111 N Main Street Owasso, OK 74055 2 West Second Street Suite 800 1 Tulsa, OK 74103 1 918.584.7526 1 www.INCOG.org Re: Transit System Plan/Alternatives Analyses (TSP /AA) Local Match Funding Dear Mr. Ray: The Oklahoma Department of Transportation (ODOT) has notified INCOG of the availability of funding for the Tulsa Regional Transit System Plan and Alternatives Analyses project. On August 18, 2009 the City of Owasso passed a resolution authorizing $19,579 to be allocated to this project. Since that time, INCOG was able to allow in -kind match to count towards the local match and reduce the Owasso share to $13,705. Consistent with ODOT policy, the matching funds will be required up front based on the final contract amount negotiated with the consultant over the coming weeks, but will not exceed $13,705. The first phase of the project will include a Transit System Plan and Public Involvement which will identify and prioritize corridors where high capacity transit would be a rational addition to the regional transportation system. In addition, it will include an analysis of an appropriate institutional structure for a regional transit authority. Upon successful completion of the first phase, the Alternatives Analysis phase will begin under a separate Notice to Proceed as an option should the TSP /AA Steering Committee choose to retain Jacobs as the consultant for the next phase. We have included an agreement for your review that establishes the financial consideration procedure for the project. It would be helpful to have the attached agreement returned approved no later than July 23 so that we may move forward with an agenda item for the August 5 INCOG Board of Directors to approve the contract with the consultants and the agreement with the City of Owasso. An invoice for the per capita share will be sent as soon as the executed agreement has been approved and the contract with the consultant finalized. We expect the first phase of the project to be no more than 50 percent of the total project budget for a total of $6,853 match required from the City of Owasso for deposit with ODOT by August. The remaining portion would be needed for the second phase of the project, likely in Spring 2011. If you have any questions, please contact James Wagner or Viplav Putta at 584 -7526. Sincerely, l- Tim Armer Manager, Transportation Division Enclosure cc: Viplav Putta, INCOG Rich Brierre, INCOG James Wagner, INCOG Allocation of Local. Matching Funds Local Match Source Population Pop % Local Match Amount ODOT In -Kind Match Credit $120,000 Broken Arrow 92,931 16.56% $46,370 Bixby 20,678 3.68% $10,318 Jenks 15,590 2.78% $7,779 Owasso 27,467 4.89% $13,705 Sand Springs 18,849 3.36% $9,406 City of Tulsa 385,635 68.72% $192,422 TOTAL 561,150 1000/0 $400,000 *Population information is based on the 2008 Census estimate. AN AGREEMENT BY AND BETWEEN THE INDIAN NATIONS COUNCIL OF GOVERNMENTS AND THE CITY OF OWASSO FOR A REGIONAL TRANSIT SYSTEM PLAN AND ALTERNATIVES ANALYSES This AGREEMENT is made by and between the Indian Nations Council of Governments, hereinafter referred to as INCOG, and the City of Owasso, hereinafter referred to as THE CITY. WITNESSETH: WHEREAS, the Rail Transit Strategic Plan, adopted by the INCOG Board of Directors in November 2008, directs further analysis of Tier I corridors defined as "corridors that have the most immediate potential for success in providing transit service to the most people, that have the most potential for creating economic development opportunities near future rail stations and corridors, and that would provide the best service to members of the community with the highest level of need for quality transit service." These corridors were defined as 1) Central Corridor, 2) Broken Arrow, 3) Bixby /Jenks, 4) Owasso, and 5) Sand Springs; and, WHEREAS, on September 10, 2009, the INCOG Board of Directors approved the use of Urbanized Surface Transportation Program funds to conduct a Transit System Plan and Alternatives Analyses for the corridors identified in the Rail Transit Strategic Plan; and, WHEREAS, a twenty percent local match is required for Surface Transportation Program Federal funds as defined by 23 USC 133 and the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA -LU) [Public Law 109 -59]; and, WHEREAS, THE CITY comprises 4.89% of the population contained in the affected communities for this study; and, WHEREAS, The Oklahoma Department of Transportation (ODOT) requires the twenty percent local match to be remitted to ODOT upon execution of the contract and the financing agreement; and, WHEREAS, THE CITY participated in a consultant selection process beginning with a Request for Proposal solicitation on March 2, 2010, and ending with interviews of consultant teams on May 18, 2010; and, WHEREAS, discretionary funding grants for transit capital projects through programs such as Section 5309 New Starts are available, but require Alternatives Analysis to be completed with and adopted Locally Preferred Alternative before federal funding may be considered; and, NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1 of 5 I. Purpose of the Agreement a) This AGREEMENT is between INCOG and THE CITY for required local matching funds for the Tulsa Regional Transit System Plan and Alternatives Analyses Project [Project #STP- 172E(504)IG, State Job # 27884(04)]. A minimum of twenty percent local matching funds are required for Federally funded Surface Transportation Program projects as defined by 23 USC 133 and the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA -LU) [Public Law 109 -59]. b) INCOG has secured Federal Surface Transportation Program funding for 80 percent of the project cost. The remaining 20 percent from local sources must be remitted to the Oklahoma Department of Transportation (ODOT) so that the Federal Highway Administration may release the federal funds for the project. II. General Terms a) THE CITY will provide a portion of the local matching funds for the project in an amount not to exceed THIRTEEN THOUSAND SEVEN HUNDRED AND FIVE DOLLARS ($13,705) for THE CITY's per capita share of project costs. b) INCOG will manage the project and provide regular progress reports to THE CITY regarding budget and work progress. c) INCOG will invoice THE CITY for the appropriate per capita share not to exceed $13,705 and remit the payment to the Oklahoma Department of Transportation for deposit of the required local match. Invoicing will be done in two phases, the first for the Transit System Plan, and the second for Alternatives Analysis at a later date. The first invoice will be no more than 50 percent of the amount in Part II.a. The second invoice will be for the second phase of the project, but not to exceed the amount in Part II.a less the first invoice. III. Effective Date The provisions of this AGREEMENT shall become effective from the date of the INCOG Board of Directors Chairman's signature on the fully executed agreement. This AGREEMENT shall be effective until all funding provided in Section II have been expended but in no event shall the term of this AGREEMENT be extended beyond three (3) years from the effective date. IV. Records INCOG shall maintain accounting records and other evidence pertaining to the costs incurred under this AGREEMENT. These data will be made available for inspection by THE CITY, at all reasonable times at the respective offices during the contract period and for three years after the date of final payment. 2of5 V. Amendments or Modifications of Agreement No changes, revisions, amendments, or alteration in the manner, scope, or type of work or compensation to be paid by THE CITY shall be effective unless reduced to writing and executed by THE CITY with the same formalities as are observed in the execution of this AGREEMENT. VI. Responsibility for Claims and Liability In any agreement with any subcontractor or vendor, INCOG will specify that such subcontractor or vendor shall hold harmless the Federal Government, ODOT and THE CITY and their agents, officers and employees for all the hereinbefore described expenses, costs, claims, actions or amounts. VII. No Agency Relationship Created Nothing in this agreement shall be construed to create an agency relationship between INCOG and THE CITY or any subcontractor or vendor. In no event will THE CITY incur obligation on the part of INCOG, nor will INCOG incur obligation on the part of THE CITY except for as described in this agreement. VIII. Termination or Suspension This AGREEMENT was entered into by the participants because of their mutual accord that the continuing, cooperative, and comprehensive transportation planning process was necessary. Either INCOG or THE CITY may terminate its interest and its obligation under this AGREEMENT by giving thirty (30) days notice in writing to the other participant, it being understood that such termination may be adverse to the interests of the other participant. In the event of termination or suspension initiated by THE CITY, INCOG shall be entitled to payment for otherwise valid and allowable obligations incurred in good faith prior to notice of termination or suspension. THE CITY should make all necessary efforts to mitigate the damages caused by the termination or suspension. IX. Conflict of Interest INCOG and THE CITY represent that none of its employees or members of its governing board have or will obtain an interest in any subcontractor or vendor that will benefit from this agreement. X. Prior Understanding This AGREEMENT incorporates and reduces to writing all prior understandings, promises, agreements, commitments, covenants or conditions, and constitutes the full and complete 3 of 5 understanding and contractual relationship of the participants for the Tulsa Regional Transit System Plan and Alternatives Analyses Project. XI. Binding Effect This AGREEMENT shall be binding upon and inure to the benefit of THE CITY and INCOG and shall be binding upon their successors and subject to the limitation of Oklahoma Law. XII. Notices All notices, demands, requests, or other communications which may be or are required to be given, served, or sent by either party to the other pursuant to the AGREEMENT shall be in writing and shall be deemed to have been properly given or sent: a) If intended for INCOG, by mailing by first class mail or, if sender prefers, by registered or certified mail, return receipt requested, with postage prepaid, addressed to: INCOG Transportation Planning Division Two West Second Street, Suite 800 Tulsa, OK 74103 -3116 b) If intended for THE CITY, by mailing by first class mail or, if sender prefers, by registered or certified mail, return receipt requested, with postage prepaid, addressed to: City of Owasso Office of the City Manager 111 N Main Street Owasso, OK 74055 XIII. Severability If any provision, clause or paragraph of this contract or any document incorporated by reference shall be determined invalid by a court of competent jurisdiction, such determination shall not affect the other provisions, clauses, or paragraphs of this contract which is not affected by the determination. The provisions, clauses or paragraphs and any documents incorporated by reference are declared severable and the invalidation of any such provision, clause, paragraph or document incorporated by reference shall not affect the remaining provisions, clauses, paragraphs and documents incorporated by reference which shall continue to be binding and of full legal efficacy. 4of5 IN WITNESS WHEREOF, the parties have executed this AGREEMENT on the respective dates herein below reflected to be effective on the date executed by the INCOG Board of Directors Chairman. Reviewed and Approved As to Legality and Form Attorney (SEAL) APPROVED: City Clerk ATTEST: (1, ].� t ", W'.U" ty Attorney Indian Nations Council of Governments John Selph, Board of Directors Chairman Date CITY OF OWASSO, OKLAHOMA Doug Bonebrake, Mayor Date RECOMMENDED: 5 of 5 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J. RAY CITY MANAGER SUBJECT: EAST 86" STREET NORTH WIDENING PROJECT; CONDEMNATION PROCEEDINGS RESOLUTION NO. 2010-08 DATE: July 2, 2010 INTRODUCTION: Presented for the Council's consideration is proposed Resolution No. 2010 -08, which authorizes by necessity the filing of two condemnation actions to acquire easements needed for completion of the East 86th Street North widening project. A copy of the Resolution is attached for the Council's review. BACKGROUND: For the past few months, staff has communicated with landowners along 86th Street North between Main and Memorial in an effort to purchase right -of -way and permanent and temporary easements for the street widening project. Specifically, the City obtained an appraisal for each property on East 86th Street North between Main and Memorial where right -of -way is required. Offers were made to each of the owners of those parcels and in most cases the necessary right -of way and easements have been or are being purchased. However, the owner of parcel 25, Hazel Rowena Mills, Trustee of the Mills Family Revocable Trust, and the owner of parcels 20 and 21, Julia M. Stokes, Trustee of the Julia M. Stokes Revocable Trust, rejected the City's offer. Staff submits that acquisition of the requested rights -of -way and permanent and temporary construction easements from these parcels is critical to completion of the East 86th Street North widening project and condemnation actions are necessary to obtain the land needed in both cases. Based upon the foregoing, it is submitted that at this time condemnation is the sole available mechanism to obtain the needed rights -of -way and permanent and temporary easements on the Mills and Stokes properties. The rights -of -way and easements will be utilized solely for a public purpose and condemnation actions are both necessary and appropriate. The representatives of the City have offered the landowners a fair price for the property interests sought based on an appraisal obtained by the City. In neither case have the landowners expressed a willingness to accept the City's offer and it is not believed that an agreement can be reached through continued negotiation. Therefore, staff submits that a resolution of necessity authorizing the institution and prosecution of a condemnation action for each of the two properties is appropriate and warranted. RECOMMENDATION: Staff recommends City Council approval of Resolution No. 2010 -08, resolving the necessity of instituting and prosecuting condemnation procedures to obtain right -of -way and permanent and temporary construction easements for a tract of land known as the Mills Family Revocable Trust Tract, and a tract of land known as the Julia M. Stokes Revocable Trust Tract, for the East 86th Street North and Mingo Road Intersection Improvement Project. ATTACHMENTS: 1. Resolution No. 2010 -08 CITY OF OWASSO, OKLAHOMA RESOLUTION No. 2010 -08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, RESOLVING THE NECESSITY OF INSTITUTING AND PROSECUTING CONDEMNATION PROCEDURES TO OBTAIN RIGHT - OF -WAY, PERMANENT AND TEMPORARY CONSTRUCTION EASEMENTS WHEREAS: The City of Owasso, by and through officers and agents thereof, has endeavored to obtain right -of way and permanent and temporary construction easements, the legal descriptions of same attached hereto and marked Exhibit "A," deemed necessary for the 86th Street North widening project from the respective landowners, to -wit: Hazel Rowena Mills, Trustee of the Mills Family Revocable Trust, Parcel 25 Julia M. Stokes, Trustee of the Julia M. Stokes Revocable Trust, Parcels 20, 20A, 21, 21A, and 21.1 WHEREAS: In connection with such efforts to obtain the needed right -of -way and permanent and temporary construction easements consensually, the City of Owasso, by and through officers and agents thereof, has made bona fide good faith offers to purchase same; and, WHEREAS: The above - referred landowners have not accepted such offers and by reason thereof, condemnation proceedings, as provided for under the Constitution and Statutes of the State of Oklahoma, are necessary. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Officers and agents of the City of Owasso, Oklahoma, are hereby authorized to initiate and prosecute to the conclusion thereof condemnation proceedings against any or all of the above -named landowners to obtain the necessary right -of -way and permanent and temporary construction easements as set forth in Exhibit "A" hereto, as well as any additional relief to which the City of Owasso, Oklahoma, may, by law, be entitled to. APPROVED AND ADOPTED this 6th day of July, 2010, by the City Council of the City of Owasso, Oklahoma. Doug Bonebrake, Mayor Attest: Sherry Bishop, City Clerk Approved As To Form: Julie Trout Lombardi, City Attorney Exhibit A Resolution No. 2010 -08 Parcel 20 (Julia M. Stokes Revocable Trust Tract) Beginning at the NW corner of the NE /4 of Sec.25, T -21 -N, R -13 -E, I.B. &M.; Thence N 88 °41'28" E along the north line of said NE/4 a distance of 655.53 feet; Thence S 01 °46'07" E a distance of 140.00 feet; Thence S 88 °41'28" W a distance of 60.28 feet; Thence N 01 °18'32" W a distance of 80.00 feet; Thence S 88 °41'28" W a distance of 595.93 feet to the west line of said NE/4; Thence N 01 °44'06" W a distance of 60.00 feet to the Point of Beginning, and containing 33,313.31 square feet, (0.765 acres), more or less, of new right -of -way, the remaining area included within this description being present right -of -way. Parcel 20A (Julia M. Stokes Revocable Trust Tract) Commencing at the NW corner of the NE /4 of Sec.25, T -21 -N, R -13 -E, I.B. &M.; Thence N 88 °41'28" E along the north line of said NE/4 a distance of 342.37 feet; Thence S 01 °18'32" E a distance of 60.00 feet to the Point of Beginning; Thence N 88 °41'28" E a distance of 254.00 feet; Thence S 01 °18'32" E a distance of 10.00 feet; Thence S 88 °41'28" W a distance of 254.00 feet; Thence N 01 °18'32" W a distance of 10.00 feet to the Point of Beginning, and containing 2540.01 square feet, (0.058 acres), more or less. Parcel 21 (Julia M. Stokes Revocable Trust Tract) Commencing at the NW corner of the NE /4 of Sec.25, T -21 -N, R -13 -E, I.B. &M.; Thence N 88 °41'28" E along the north line of said NE/4 a distance of 655.53 feet to the Point of Beginning; Thence N 88 °41'28" E along the north line of said NE/4 a distance of 655.53 feet; Thence S 01 °51'23" E a distance of 60.00 feet; Thence S 88 °41'28" W a distance of 615.26 feet; Thence S 01 °18'32" E a distance of 80.00 feet; Thence S 88 °41'28" W a distance of 39.72 feet; Thence N 01 °46'07" W a distance of 140.00 feet to the Point of Beginning, and containing 31,721.45 square feet, (0.728 acres) more or less, of new right -of -way, the remaining area included within this description being present right -of -way. Parcel 21A (Julia M. Stokes Revocable Trust Tract) Commencing at the NW corner of the NE /4 of Sec.25, T -21 -N, R -13 -E, I.B. &M.; Thence N 88 °41'28" E along the north line of said NE/4 a distance of 696.37 feet; Thence S 01 °18'32" E a distance of 60.00 feet to the Point of Beginning; Thence N 88 °41'28" E a distance of 615.26 feet; Thence S 01 °51'23" E a distance of 60.00 feet; Thence S 88 °41'28" W a distance of 170.06 feet; Thence N 01 °18'32" W a distance of 50.00 feet; Thence S 88 °41'28" W a distance of 445.78 feet; Thence N 01'18'32" W a distance of 10.00 feet to the Point of Beginning, and containing 14,644.15 square feet, (0.336 acres), more or less. Parcel 21.1 (Julia M. Stokes Revocable Trust Tract) Commencing at the NW corner of the NE/4 of Sec.25, T -21 -N, R -13 -E, I.B. &M.; Thence N 88 °41'28" E along the north line of said NE/4 a distance of 917.37 feet; Thence S 01 °18'32" E a distance of 70.00 feet to the Point of Beginning; Thence N 88 °41'28" E a distance of 224.78 feet; Thence S 01 °18'32" E a distance of 70.00 feet; Thence S 88 °41'28" W a distance of 224.78 feet; Thence N 01'18'32" W a distance of 70.00 feet to the Point of Beginning, and containing 15,734.44 square feet, (0.361 acres), more or less. Parcel 25 (Mills Family Revocable Trust Tract) Commencing at the SW corner of the SW/4 of Sec.19, T -21 -N, R -14 -E, I.B. &M.; Thence N 88 °56'25" E along the south line of said SE /4 a distance of 1366.75 feet to the Point of Beginning; Thence N 01 °17'04" W a distance of 50.00 feet; Thence N 88 °56'25" E a distance of 1328.87 feet; Thence S 01 °17'16" E a distance of 20.00 feet; Thence S 88 °56'25" W a distance of 99.74 feet; Thence S 01 °17'18" E a distance of 30.00 feet; Thence S 88 °56'25" W a distance of 1229.14 feet to the Point of Beginning, and containing 43,170.92 square feet, (0.991 acres), more or less of new right -of -way, the remaining area included within this description being present right -of -way. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J. RAY CITY MANAGER SUBJECT: HISTORIC FILLING STATION AND CNG PROJECT FUNDRAISING COMMITTEE DATE: July 2, 2010 BACKGROUND: At the January 19, 2010 Regular Meeting of the Owasso City Council, Council members approved the concept to reconstruct a historic filling station on Main Street and gave authorization for the City Manager to form a fundraising committee for the reconstruction project. Such authorization was given until June 30, 2010, pending the City Council did not extend the authorization to a later date. Since January, City staff has been successful in securing commitments from members of the Owasso community and have found significant support for the reconstruction of the Main Street filling station and CNG project. While proceedings with the current site landowner have taken longer than initially expected, these delays have not affected the City's fundraising efforts or lessened support within the community. To date, donations from two large corporations are in the final stages of negotiation and are expected to be finalized within the next 30 days. Additionally, several individual donors are waiting for the announcement of these two corporate donations prior to finalizing their own personal donations. REQUESTED ACTION: Given that two major corporate donations are in the final stages of negotiation, City staff is requesting an extension of the initial June 30, 2010 deadline for fundraising activities. Such extension would allow staff to finalize both corporate donations, as well as pledged donations from individual members of the community. RECOMMENDATION: Staff recommends City Council approval of an extension to the City Manager's authorization to raise funds for the historic filling station reconstruction and CNG project to the date of October 1, 2010.