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Home My WebLink About2010.07.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: July 20, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, July 16, 2010. Sherry Bisho City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the July 6, 2010 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-13 C. Acknowledge receipt of the monthly FY 2010-2011 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 6, 2010 The Owasso Public Golf Authority met in regular session on Tuesday, July 6, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, July 2, 2010. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:04 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chairman Jon Sinex, Vice Chair Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager ABSENT Steve Cataudella, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the June 17, 2010 Special Meeting. B. Approval of Claims. Mr. Sinex moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims totaling $31,668.81. The payroll payment reports for pay period ending 06/19/10. YEA: Stovall, Guevara, Bonebrake, Sinex NAY: None Motion carried 4-0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. Owasso Public Golf Authority July 6, 2010 ITEM 5. REPORT FROM OPGA MANAGER No report. ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Sinex moved, seconded by Mr. Guevara, to adjourn the meeting. YEA: Guevara, Stovall, Bonebrake, Sinex NAY: None Motion carried 4-0 and the meeting was adjourned at 8:05 p.m. Juliann Stevens, Deputy Secretary Doug Bonebrake, Chairman 0) Claims List 07/20/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 202.33 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 646.02 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 625.19 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 604.66 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 330.75 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 206.45 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 3,334.97 JPMORGAN CHASE BANK DEVANT SPORT -MERCHANDISE 612.87 JPMORGAN CHASE BANK DONALD ROSS-MERCHANDISE 621.44 JPMORGAN CHASE BANK NAPOLIS-FOOD 30.00 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 146.92 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 71.09 JPMORGAN CHASE BANK BAG BOY -MERCHANDISE 321.36 JPMORGAN CHASE BANK COBRA -MERCHANDISE 280.75 JPMORGAN CHASE BANK COBRA -MERCHANDISE 214.74 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 523.19 BEN E. KEITH CO. FOOD 648.57 EXECUTIVE COFFEE SERVICES COFFEE SERVICE 77.47 JPMORGAN CHASE BANK GRT PLAINS COKE -DRINKS 534.24 JPMORGAN CHASE BANK GRT PLAINS COKE -PRODUCT 1,052.55 JPMORGAN CHASE BANK MCALISTERS-FOOD 286.16 JPMORGAN CHASE BANK AHEAD -MERCHANDISE 261.74 JPMORGAN CHASE BANK DAPHNES-MERCHANDISE 137.87 JPMORGAN CHASE BANK DAPHNES-MERCHANDISE 47.36 JPMORGAN CHASE BANK TED'S CAFE -FOOD 529.60 JPMORGAN CHASE BANK NAPOLIS-FOOD 350.00 JPMORGAN CHASE BANK PING -MERCHANDISE 116.01 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 744.07 JPMORGAN CHASE BANK REASORS-FOOD 34.32 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 461.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 435.36 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 160.33 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 170.52 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 379.99 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 146.52 TOTAL OPGA 15,346.41 GOLF SHOP JJPMORGAN CHASE BANK JOWASSO COPIER -TONER 57.24 TOTAL GOLF SHOP 57.24 CART OPERATIONS JPMORGAN CHASE BANK JUSTICE GOLF CART -PARTS 525.00 JPMORGAN CHASE BANK ROBERTSON TIRE -REPAIR 39.94 TOTAL CART OPERATIONS 664.94 Page 1 Claims List 07/20/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT JPMORGAN CHASE BANK LUBER BROS-OIL DIPSTICK 27.95 JPMORGAN CHASE BANK ATWOODS-SUPPLIES 142.34 JPMORGAN CHASE BANK OREILLY-HAND WINCH 44.99 JPMORGAN CHASE BANK OREILLYS-SWITCH/OIL 43.77 JPMORGAN CHASE BANK OREILLYS-MOTOR OIL 125.91 JPMORGAN CHASE BANK OREILLYS-CART BATTERIES 300.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 JPMORGAN CHASE BANK HERCULES TIRE -TIRE 44.76 JPMORGAN CHASE BANK FASTENAL-MOWER PARTS 1.89 JPMORGAN CHASE BANK LOCKE SUPPLY -HYDRANT 86.23 JPMORGAN CHASE BANK HOME DEPOT -FITTING 2.21 EXECUTIVE COFFEE SERVICES COFFEE SERVICE 25.82 TIMOTHY BOYCE TOPDRESSING SAND 350.00 DAVID B. NOWLAND FUNGICIDE 1,774.00 DAVID B. NOWLAND GREENS FERTILIZER 1,478.00 TIMMONS OIL COMPANY FUEL 1,140.74 TUCKER CHEMICAL, INC. SUPPLIES 193.95 ESTES, INCORPORATED SOIL TESTS 287.00 ESTES, INCORPORATED HERBICIDES 871.94 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 14.28 JPMORGAN CHASE BANK LOWES-PAPER CUPS 23.88 JPMORGAN CHASE BANK LOWES-TANK SPRAYER 39.97 JPMORGAN CHASE BANK LOWES-NOZZLE 4.54 JPMORGAN CHASE BANK LOWES-SUPPLIES 47.37 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 48.57 TOTAL COURSE MAINT 7,185.11 FOOD & BEV CHASE BANK SADDORIS-LINENS 196.03 JJPMORGAN JPMORGAN CHASE BANK IGRT PLAINS COKE -SUPPLIES 49.49 TOTAL FOOD & BEV 245.52 GOLF ADMIN JPMORGAN CHASE BANK OWASSO SERVICE -TONER 134.00 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 355.00 JPMORGAN CHASE BANK PGA -TRAINING 140.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 294.96 JPMORGAN CHASE BANK FULLER DIRECT -SWEEPER 125.13 JPMORGAN CHASE BANK MIDWAY IND-LIGHTS 149.40 TOTAL GOLF ADMIN 1,198.49 FUND GRAND TOTAL 24,597.7 OPGA GRAND TOTAL $24,597.71 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/03/10 Department Payroll Expenses Total Expenses Golf Shop Operations 2,506.92 3,700.28 Cart Operations 1,865.26 2,129.21 Golf Course Operations 11,365.74 15,846.23 Food & Beverage 3,361.77 4,217.43 General & Administration 3,184.22 4,602.13 FUND TOTAL 22,283.91 30,495.28 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of June 2010 and 2009** June 30, 2010 1 June 30, 2009 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 51,094 482,270 667,000 72.30% 76,882 511,164 914,000 55.93% Merchandise sales 20,158 143,830 185,000 77.75% 31,904 171,131 210,000 81.49% COS -- merchandise (20,313) (115,426) (140,000) 82.45% (30,566) (143,386) (150,000) 95.59% Food & beverage 16,139 116,599 205,000 56.88% 23,224 158,026 250,000 63.21% COS -- food & beverage (9,618) (67,277) (76,000) 88.52% (10,326) (69,646) (68,000) 102.42% Interest & other 49,650 87,296 88,000 99.20% 2,903 31,791 33,697 94.34% Transfer from General Fund - - - - - - - - TOTAL OPERATING REVENUES 107,111 929,000 69.68% 94,021 659,080 647,292 1,189,697 55.40% OPERATING EXPENSES: Personal services 68,939 642,846 619,305 103.80% 81,506 770,209 803,064 95.91% Materials & supplies 8,929 108,096 91,110 118.64% 8,339 111,465 104,005 107.17% Other services 12,263 128,838 131,250 98.16% 22,925 155,295 166,149 93.47% Capital outlay - 5,795 59,000 9.82% - 61,334 61,569 99.62% Debt service 2,357 28,092 28,335 99.14% 2,338 50,558 54,910 92.07% TOTAL OPERATING EXPENSES 92,488 913,667 929,000 98.35% 115,108 1,148,861 1,189,697 96.57% NET INCOME (LOSS) 14,623 - (266,375) (21,087) (489,781) - **Note: Report is not final for fiscal year end. Accounts payable are still in process.