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Home My WebLink About2010.08.17_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: August 17, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, August 13, 2010. Sherry Bishop, City Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Chuck Self, First Baptist Church of Owasso 3. Flag Salute 4. Roll Call 5. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the August 3, 2010 Regular Meeting and the August 10, 2010 Special Meeting. Attachment # 5 -A B. Approval of Claims. Attachment # 5 -B C. Acknowledge receipt of the monthly FY 2010 -11 budget status report. Attachment # 5 -C D. Authorization to file the Estimate of Needs for FY 2011 with Tulsa County. Attachment # 5 -D 6. Consideration and appropriate action relating to items removed from the Consent Agenda. 7. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City of Owasso and its attorney, relating to litigation styled, Rural Water District #3 vs. City of Owasso; such executive session provided for in O.S. 25, Section 307(B)(4). Mayor Bonebrake Attachment # 7 8. Consideration and appropriate action relating to a request for City Council to award the bid for Miscellaneous Vehicle Loop Detection System Improvements, and authorization for the Mayor to execute the agreement. Mr. Doyle Attachment # 8 Staff recommends City Council award the bid for Miscellaneous Vehicle Loop Detection System Improvements to Traffic Signals, Incorporated of Edmond, Oklahoma in the amount of $35,212.75; and authorization for the Mayor to execute the agreement. 9. Consideration and appropriate action relating to a request for City Council approval of an agreement entitled "Miscellaneous Stormwater and Erosion Control Engineering Projects," with Meshek & Associates, P.L.C. in an amount not to exceed $55,000. Mr. Albert Attachment # 9 Staff recommends City Council approval of the agreement with Meshek & Associates, P.L.C. in an amount not to exceed $55,000. 10. Consideration and appropriate action relating to a request for City Council approval of the Tulsa Technology Center (TTC) Final Plat. Ms. Darnaby Attachment # 10 Staff recommends City Council approval the TTC Final Plat. 11. Report from City Manager. 12. Report from City Attorney. 13. Report from City Councilors. 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 15. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 3, 2010 The Owasso City Council met in regular session on Tuesday, August 3, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, July 30, 2010. ITEM 1. CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Reverend Melinda Foster of Open Table United Church of Christ. ITEM 3. FLAG SALUTE Councilor Cataudella led the flag salute. ITEM 4. ROLL CALL PRESENT Doug Bonebrake, Mayor Steve Cataudella, Councilor Wayne Guevara, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ABSENT Jon Sinex, Vice Mayor Bryan Stovall, Councilor ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF SECURITY Mr. Warren Lehr, Owasso Character Council member, presented to the Council "Security," the Character Trait of the Month for August, 2010. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the July 20, 2010 Regular Meeting. Owasso City Council B. Approval of Claims. August 3, 2010 Mr. Cataudella moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims totaling $214,298.03. Also included for review were the healthcare self- insurance claims report and payroll payment report for pay period 07/17/10. YEA: Bonebrake, Guevara, Cataudella NAY: None Motion carried 3 -0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY OF OWASSO AND ITS ATTORNEY, RELATING TO LITIGATION STYLED, RURAL WATER DISTRICT #3 VS. CITY OF OWASSO AND MCKINNEY VS. CITY OF OWASSO; SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(4) Mr. Cataudella moved, seconded by Mr. Guevara, to enter into executive session. YEA: Bonebrake, Guevara, Cataudella NAY: None Motion carried 3 -0. They entered into executive session at 6:39 p.m. and returned at 7:00 p.m. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL DESIGNATION OF THE CITY MANAGER, RODNEY J. RAY, AS THE AUTHORIZED SETTLEMENT REPRESENTATIVE FOR THE CITY OF OWASSO IN THE CASE STYLED MCKINNEY V. CITY OF OWASSO, AND CONFER FULL AND FINAL SETTLEMENT AUTHORITY UPON MR. RAY, INCLUDING THE AUTHORITY TO EXECUTE ALL NECESSARY SETTLEMENT DOCUMENTS, FOR THE POTENTIAL DISPOSITION OF THIS CASE Ms. Lombardi presented the item, recommending City Council designation of the City Manager, Rodney J. Ray, as the authorized settlement representative for the City of Owasso in the case styled McKinney v. Owasso, and confer full and final settlement authority upon Mr. Ray. 2 Owasso City Council August 3, 2010 Mr. Cataudella moved, seconded by Mr. Guevara, to designate the City Manager as the authorized representative for the City of Owasso in the case styled McKinney v. Owasso, and confer full and final settlement authority upon Mr. Ray, as recommended. YEA: Bonebrake, Guevara, Cataudella NAY: None Motion carried 3 -0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A BUDGET AMENDMENT IN THE GENERAL FUND, INCREASING ESTIMATED REVENUES BY $1,750,000 AND INCREASING THE APPROPRIATION FOR EXPENDITURES BY $1,750,000 Mr. White presented the item, recommending City Council approval of a budget amendment in the General Fund, increasing the estimated revenues and appropriations for expenditures in the Support Services Budget by $1,750,000 for the Compressed Natural Gas project. Mr. Guevara moved, seconded by Mr. Cataudella, to approve the budget amendment in the General fund, increasing estimated revenues by $1,750,000 and increasing the appropriation for expenditures by $1,750,000, as recommended. YEA: Bonebrake, Guevara, Cataudella NAY: None Motion carried 3 -0. ITEM 11. REPORT FROM CITY MANAGER Mr. Ray noted that staff had provided an informational handout regarding State Questions which will appear on the November election ballot. Mr. Stevens provided the Public Works Department Project Status Report. ITEM 12. REPORT FROM CITY ATTORNEY No report ITEM 13. REPORT FROM CITY COUNCILORS Mr. Bonebrake recognized several Boy Scouts in attendance at the meeting who are currently working on their Citizenship and Communications badges. 3 Owasso City Council ITEM 14. NEW BUSINESS None ITEM 15. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Guevara, Cataudella NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:15 p.m. Kian Kamas, Minute Clerk n August 3, 2010 Doug Bonebrake, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, August 10, 2010 The Owasso City Council met in a special meeting on Tuesday, August 10, 2010 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, August 6, 2010. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:00 PM. PRESENT Doug Bonebrake, Mayor Jon Sinex, Vice Mayor Steve Cataudella, Councilor A quorum was declared present. ABSENT Wayne Guevara, Councilor Bryan Stovall, Councilor ITEM 2: PRESENTATION PROVIDED BY THE ASSISTANT CITY MANAGER FOR ADMINISTRATIVE SERVICES FOR THE PURPOSE OF REVIEWING VARIOUS CITY POLICIES, PROCEDURES, AND FUNDS. Ms. Bishop presented information related to the history and purpose of the Sales Tax Watchdog Committee. ITEM 3: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Proposed agreement — Claims Management Resources B. Discussion on Sales Tax Watchdog Committee vacancies Ms. Bishop introduced both items — A) a proposal from Claims Management Resources to bill and recover claims for damage to city property and B) two vacancies on the Sales Tax Watchdog Committee. Discussion was held. It was further explained that each item would be placed on the September worksession for additional discussion. ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Traffic Signal Enhancement — Bid Review for Loop Repairs B. Proposed Agreement — Annual Stormwater Consulting C. Final Plat — Tulsa Technology Center (TTC) Mr. Lehr reviewed each operational item and discussion was held. Mr. Lehr advised that each item would require City Council action, and that each item would be placed on the August 17, 2010 agenda for consideration and appropriate action. Owasso City Council August 10, 2010 ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Proposed Ordinance Changes - Curfew B. Proposed Fee Changes — Utility Billing, Community Development, and Public Works User Fees C. CITY MANAGER REPORT 1. Sales Tax Report A.) Ms. Lombardi presented information on proposed changes to Section 10 -410 of the Owasso Code of Ordinances titled "Curfew for Minors." B.) Mr. Ray presented information on proposed user fee increases relating to utility services and development services. Mr. Ray explained that each item will be placed on the September workession for additional review and discussion. Ms. Bishop provided a report on Sales Tax revenues received to date. ITEM 6: REPORT FROM CITY COUNCILORS No report. ITEM 7: ADJOURNMENT Mr. Cataudella moved for adjournment, seconded by Mr. Sinex. YEA: Bonebrake, Cataudella, Sinex NAY: None Motion carried 3 -0. Meeting adjourned at 8:58 PM. Juliann M. Stevens, Deputy City Clerk 2 Mayor, Doug Bonebrake Claims List 08/1; /2010 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER CITY OF TULSA UTILITIES CITY OF TULSA UTILITIES WATER WATER 89,825.51 175,595.49 TOTAL WATER 265,421.00 FUND GRAND TOTAL 265,421.0 OPWA GRAND TOTAL $265,421.00 Page 1 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL AEP /PSO STREET LIGHTS 14.61 TREASURER PETTY CASH REFUND ADOPTION /GREGG 75.00 TREASURER PETTY CASH CC REFUND /MCGAUGHEY 50.00 TREASURER PETTY CASH CC REFUNDM/ATTS 50.00 TREASURER PETTY CASH CC REFUND /BROWN 50.00 TREASURER PETTY CASH CC REFUNDM/ALTON 50.00 TREASURER PETTY CASH OC REFUND /PRES MINISTRIES 250.00 TOTAL GENERAL 539.61 MUNICIPAL COURT JJPMORGAN CHASE BANK LAW ENFORCEMENT -BOOKS 972.00 TOTAL MUNICIPAL COURT 972.00 MANAGERIAL WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 25.14 TREASURER PETTY CASH MEETING EXPENSE 6.50 TREASURER PETTY CASH CHAMBER LUNCH 10.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.26 OKLAHOMA CENTER FOR COMMUNITY SPONSORSHIP 2,500.00 SAV -ON PRINTING & SIGNS LLC PRINTING SERVICES 137.00 CITY GARAGE LABOR /OVERHEAD 41.67 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 134.41 TOTAL MANAGERIAL 2,866.98 FINANCE CITY GARAGE LABOR /OVERHEAD 41.67 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 57.96 TOTAL FINANCE 99.63 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 48.33 JPMORGAN CHASE BANK PAYPAL- ADVERTISING 135.00 TREASURER PETTY CASH CHAMBER LUNCH 10.00 JPMORGAN CHASE BANK TULSA WORLD- ADVERTISING 948.80 JPMORGAN CHASE BANK CLAREMORE DAILY - ADVERTISE 154.05 JPMORGAN CHASE BANK CHARACTER - POSTER 3.99 JPMORGAN CHASE BANK CHARACTER - POSTER 24.32 GREENWOOD PERFORMANCE SYSTEMS INC CM EVALUATION 1,275.00 AMERICANCHECKED, INC ATTN: BILLING PRE - EMPLOY BACKGROUND 96.10 COMMUNITYCARE EAP EMPLOYEE ASSIST PROGRAM 227.00 JPMORGAN CHASE BANK CHARACTER BULLETINS 429.05 TOTAL HUMAN RESOURCES 3,351.64 GENERAL GOVERNMENT JPMORGAN CHASE BANK OME CORP- LABELS 28.35 JPMORGAN CHASE BANK AMERICAN WASTE- REFUSE 133.97 HEARTLAND CONSULTING, INC CONSULTING FEES FY11 10,500.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 231.94 Page 1 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL GOVERNMENT... CINTAS CORPORATION CARPET/ MAT CLEANING 30.45 INDIAN NATIONS COUNCIL OF GOVERNMEN LEGISLATIVE CONSORTIUM 10 957.00 TULSA COUNTY CLERK FILING FEES 70.00 TULSA COFFEE SERVICE INC COFFEE SUPPLIES 101.44 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 75.60 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 165.80 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 62.10 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 183.40 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 210.00 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 359.10 MAIL - FINANCE, INC POSTAGE MACHINE LEASE 408.45 TOTAL GENERAL GOVERNMENT 13,517.60 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 136.82 JPMORGAN CHASE BANK MEETING EXPENSE 10.13 SAV -ON PRINTING & SIGNS LLC APPROVAL STICKERS 125.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 35.70 CITY GARAGE LABOR /OVERHEAD 125.00 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 318.74 TOTAL COMMUNITY DEVELOPMENT 751.39 ENGINEERING FLEETCOR TECHNOLOGIES FUELMAN CHARGES 619.80 CITY GARAGE LABOR /OVERHEAD 166.67 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.20 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.20 FRED RICHARDS SHIRTS 21.00 JPMORGAN CHASE BANK AUTOZONE -FLOOR MATS 34.98 JPMORGAN CHASE BANK OFFICE DEPOT -NAME PLATE 12.99 CITY GARAGE VEHICLE & TRUCK PARTS - J 53.68 JPMORGAN CHASE BANK HALFMOON- SEMINAR 239.00 TOTAL ENGINEERING 1,174.52 INFORMATION TECHNOLOGY CITY GARAGE VEHICLE & TRUCK PARTS - J 21.84 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 30.63 CITY GARAGE LABOR /OVERHEAD 41.67 TOTAL INFORMATION TECHNOLOGY 94.14 SUPPORT SERVICES CITY GARAGE LABOR /OVERHEAD 166.67 JPMORGAN CHASE BANK LOWES -EXIT SIGN AT OC 49.98 JPMORGAN CHASE BANK LOWES -WATER FILTER 32.00 JPMORGAN CHASE BANK LOWES- PRIMER 14.88 JPMORGAN CHASE BANK LOWES- SMOKE /CO2 ALARM 37.65 JPMORGAN CHASE BANK LOWES- CAULK/PAINT 33.66 COX COMMUNICATIONS INTERNET SVCS OC BLDG - A 69.95 Page 2 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni SUPPORT SERVICES... JPMORGAN CHASE BANK LOWES- CAULKING 11.94 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 5.98 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 375.47 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 165.81 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 18.49 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 124.08 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 JPMORGAN CHASE BANK PIKEPASS- MONTHLY FEE 0.90 JPMORGAN CHASE BANK GRAINGER -VENT MOTOR 285.08 JPMORGAN CHASE BANK RED BUD - FILTERS 644.32 TOTAL SUPPORT SERVICES 2,075.36 CEMETERY VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 24.00 OWASSO TOP SOIL LOAD YARD DIRT 60.00 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 95.93 TOTAL CEMETERY 179.93 POLICE SERVICES OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY11 157.50 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 8,220.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 11.98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 67.94 TREASURER PETTY CASH FUEL 128.66 TREASURER PETTY CASH MEETING EXPENSE 146.07 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 92.53 CITY GARAGE VEHICLE & TRUCK PARTS - J 2,671.95 CITY GARAGE LABOR /OVERHEAD 4,666.67 TOTAL POLICE SERVICES 16,163.30 POLICE COMMUNICATIONS WAL-MART CORP SAMS CLUB 77150903608 JOPERATING SUPPLIES 113.86 TOTAL POLICE COMMUNICATIONS 113.86 ANIMAL CONTROL WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 182.78 CITY GARAGE VEHICLE & TRUCK PARTS - J 14.02 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 183.34 CITY GARAGE LABOR /OVERHEAD 166.67 TOTAL ANIMAL CONTROL 546.81 FIRE SERVICES CITY GARAGE LABOR /OVERHEAD 1,166.67 JPMORGAN CHASE BANK BMI- COPIER RENTAL 291.49 JPMORGAN CHASE BANK OFF ROAD WRHSE -WORK LGTS 2,348.70 OK FIRE CHIEFS ASSOCIATION MEMBERSHIP DUES 182.00 JPMORGAN CHASE BANK PEGS AUTOPARTS -FUEL TNK 108.97 Page 3 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... WAYNE R. GAYLORD ELECTRICIAN SVC CALL 75.00 JPMORGAN CHASE BANK ACADEMY - APPAREL 99.99 JPMORGAN CHASE BANK ACADEMY - APPAREL 99.99 JPMORGAN CHASE BANK NEW BALANCE- APPAREL 109.99 JPMORGAN CHASE BANK OWASSO FITNESS -MO FEES 345.00 JPMORGAN CHASE BANK BUMPER TO BUMPER - SUPPLIES 166.00 JPMORGAN CHASE BANK LOWES- PLUMBING PARTS 4.58 JPMORGAN CHASE BANK LOWES- VACUUM CLEANER 99.84 JPMORGAN CHASE BANK BMI IMAGENET- CREDIT -3.50 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 2,651.49 DONALD L. TAYLOR REPINNED THE LOCK AND ADJ 47.50 JOHN D. HORTON AERIAL REPAIRS ON LADDER 290.00 JPMORGAN CHASE BANK P & K EQUIP -FUEL CAP 6.03 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 8.24 JPMORGAN CHASE BANK FORESTRY - SUPPLIES 255.39 JPMORGAN CHASE BANK P & K EQUIP -PARTS 17.05 JPMORGAN CHASE BANK MAIL THIS - SHIPPING COST 19.29 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 490.66 JPMORGAN CHASE BANK WALMART- CLEANING SUPPLIES 185.08 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 74.99 JPMORGAN CHASE BANK PIKEPASS- MONTHLY FEE 30.50 CITY GARAGE VEHICLE & TRUCK PARTS - J 1,913.44 JPMORGAN CHASE BANK MAIL THIS - POSTAGE 13.04 JPMORGAN CHASE BANK CMC RESCUE -ROPE BAG 69.00 JPMORGAN CHASE BANK JOTTO DESK - SWITCH PLATES 56.50 JPMORGAN CHASE BANK FIRE INSTRUCTOR - SOFTWARE 161.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 133.30 JPMORGAN CHASE BANK OFF ROAD - CREDIT - 255.70 JPMORGAN CHASE BANK LOWES- CLEANING SUPPLIES 305.40 TOTAL FIRE SERVICES 11,566.92 EMERGENCY PREPAREDNES VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 61.20 TOTAL EMERGENCY PREPAREDNESS 61.20 STREETS SHERWOOD CONSTRUCTION CO, INC CENTRAL PARK CONCRETE 1,826.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 37.49 UNIFIRST HOLDINGS LP UNIFORM SERVICES 37.57 JPMORGAN CHASE BANK MAXWELL- MARKING PAINT 39.58 CITY GARAGE LABOR /OVERHEAD 1,166.67 JPMORGAN CHASE BANK LOWES -POST HOLE DIGGER 43.68 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 OWASSO TOP SOIL LOAD YARD DIRT 60.00 SHERWOOD CONSTRUCTION CO, INC CURB REPAIR CONCRETE 103.75 ZEE MEDICAL, INC FIRST AID SUPPLIES 16.56 Page 4 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni STREETS... JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 79.55 CITY GARAGE VEHICLE & TRUCK PARTS - J 1,410.47 HARD HAT SAFETY AND GLOVE LLC GATORADE 18.77 POE, LTD ENGINEERING SERVICES 12,000.00 AEP /PSO STREET LIGHTS 5,305.31 SHERWOOD CONSTRUCTION CO, INC SIDEWALK REPLACEMENT 442.75 JPMORGAN CHASE BANK FENSCO- HARDWARE 86.90 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 828.31 TOTAL STREETS 25,016.36 STORMWATER JPMORGAN CHASE BANK LOWES- FRAMING SAW 189.00 JPMORGAN CHASE BANK LOWES- LUMBER 75.48 JPMORGAN CHASE BANK LOWES- SUPPLIES 56.28 HARD HAT SAFETY AND GLOVE LLC GATORADE 18.77 JPMORGAN CHASE BANK LOWES - SUPPLIES 47.64 CITY GARAGE VEHICLE & TRUCK PARTS - J 98.72 SHERWOOD CONSTRUCTION CO, INC STORMPIPE CONCRETE 663.00 JPMORGAN CHASE BANK LOWES -METAL 82.84 JPMORGAN CHASE BANK P & K EQUIPMENT- REPAIRS 86.33 JPMORGAN CHASE BANK P & K EQUIPMENT- REPAIRS 20.00 JPMORGAN CHASE BANK GRAINGER -BOOTS 82.31 JPMORGAN CHASE BANK ATWOODS- SHEARS 19.99 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 1,303.80 ZEE MEDICAL, INC FIRST AID SUPPLIES 16.57 SHERWOOD CONSTRUCTION CO, INC SIDEWALK/DRIVEWAY 290.50 OWASSO TOP SOIL LOAD YARD DIRT 180.00 SHERWOOD CONSTRUCTION CO, INC STORMPIPE CONCRETE 312.00 JPMORGAN CHASE BANK LOWES- SHEATHING 130.69 JPMORGAN CHASE BANK LOWES -AIR CHUCK 7.17 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 26.00 JPMORGAN CHASE BANK MAXWELL -WATER PLUG 102.58 JPMORGAN CHASE BANK LOWES -SAW 199.00 JPMORGAN CHASE BANK LOWES- LUMBER 224.58 JPMORGAN CHASE BANK LOWES- SUPPLIES 13.57 JPMORGAN CHASE BANK EQUIP ONE - RENTAL 26.00 JPMORGAN CHASE BANK EQUIP ONE - RENTAL 26.00 JPMORGAN CHASE BANK OREILLY - BATTERY FOR TORO 30.62 CITY GARAGE LABOR /OVERHEAD 1,166.67 JPMORGAN CHASE BANK P &K EQUIP - CHAINSAW PARTS 27.84 JPMORGAN CHASE BANK P &K EQUIP- FILTERS 46.32 JPMORGAN CHASE BANK P &K EQUIP- TRIMMER BLADE 137.94 JPMORGAN CHASE BANK LOWES- LUMBER 191.07 JPMORGAN CHASE BANK LOWES -SHEET METAL 8.16 JPMORGAN CHASE BANK LOWES - LADDER 129.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 47.06 Page 5 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni STORMWATER... UNIFIRST HOLDINGS LP UNIFORM SERVICES 41.56 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTALS 86.00 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 26.00 TOTAL STORMWATER 6,237.06 PARKS UNIFIRST HOLDINGS LP UNIFORM RENTALS & CLEANIN 14.65 UNIFIRST HOLDINGS LP UNIFORM RENTALS /CLEANING 14.65 ELAINE WILLSON PARK RESTROOM CLEANINGS 1,350.00 CITY GARAGE LABOR /OVERHEAD 250.00 JOHN MCGEE MOWING 220.00 JOHN MCGEE MOWING 330.00 JOHN MCGEE MOWING 330.00 SKYADD, LLC PORTABLE RESTROOM RENTALS 190.00 TAQWA MU -MIN ELM CREEK PARK/RAYOLA PAR 1,266.00 MARSHALL GROSS VETERANS PARK MOWINGS 109.96 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE - CENTENNIAL 128.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 5.97 JPMORGAN CHASE BANK LOWES -PAINT 26.47 JPMORGAN CHASE BANK CARTRIDGE WORLD -TONER 49.99 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 562.42 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.59 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 188.90 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 3.99 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 1.98 CITY GARAGE VEHICLE & TRUCK PARTS - J 23.37 TOTAL PARKS 5,073.94 COMMUNITY CENTER ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 131.89 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 239.13 JPMORGAN CHASE BANK GRAINGER- THERMOSTAT 220.05 JPMORGAN CHASE BANK CHARACTER BULLETINS 35.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 75.68 CITY GARAGE LABOR /OVERHEAD 41.67 TOTAL COMMUNITY CENTER 743.42 HISTORICAL MUSEUM WAYNE R. GAYLORD BREAKER REPLACEMENT 95.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 46.15 TOTAL HISTORICAL MUSEUM 141.15 ECONOMIC DEV FLEETCOR TECHNOLOGIES FUELMAN CHARGES 103.16 CITY GARAGE LABOR /OVERHEAD 41.67 TOTAL ECONOMIC DEV 144.83 Page 6 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description IPayment Amouni FUND GRAND TOTAL 91,431.6 AMBULANCE CITY GARAGE LABOR /OVERHEAD 1,000.00 JPMORGAN CHASE BANK MEDTRONIC - SUPPLIES 365.50 JPMORGAN CHASE BANK MEDTRONIC - SUPPLIES 262.00 JPMORGAN CHASE BANK ALLMED- SUPPLIES 311.78 JPMORGAN CHASE BANK ALLMED- SUPPLIES 161.15 JPMORGAN CHASE BANK ALLMED- SUPPLIES 276.23 JPMORGAN CHASE BANK ALLMED- SUPPLIES 10.01 JPMORGAN CHASE BANK ALLMED- SUPPLIES 84.00 JPMORGAN CHASE BANK TRAINING EXPENSE 5.59 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 1,958.92 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 230.85 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 107.41 JPMORGAN CHASE BANK WALGREENS- SUPPLIES 10.47 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 154.10 JPMORGAN CHASE BANK VIDACARE- SUPPLIES 995.26 OKLAHOMA STATE UNIVERSITY- BURSAR MEETING EXPENSE 50.00 CITY GARAGE VEHICLE & TRUCK PARTS - J 642.57 MEDICAL COMPLIANCE SPECIALTY INC PICK UP AND DISP OF BIO 57.00 MEDICAL COMPLIANCE SPECIALTY INC PICK UP AND DISP OF BIO 156.00 TOTAL AMBULANCE 6,838.84 FUND GRAND TOTAL 6,838.8 E911 COMMUNICATIONS JJPMORGAN CHASE BANK ITOTAL RADIO - CONTRACT FEES 285.00 TOTAL E911 COMMUNICATIONS 285.00 FUND GRAND TOTAL 285.0 STORMWATER - STORMWATI MESHEK & ASSOCIATES, P.L.C. JENGINEERING SERVICES 266.77 TOTAL STORMWATER - STORMWATER 266.77 STRM MGMT - GARNETT DET CHEROKEE BUILDING MATERIALS CONSTRUCTION SERVICES 72,549.00 TERRACON CONSULTANTS INC ENGINEERING SERVICES 3,923.91 TERRACON CONSULTANTS INC ENGINEERING SERVICES 805.53 TOTAL STRM MGMT - GARNETT DETN 77,278.44 STORMWATER ATLAS MAPPI IMESHEK & ASSOCIATES, P.L.C. JENGINEERING SERVICES 15,651.75 TOTAL STORMWATER ATLAS MAPPING 15,651.75 Page 7 Claims List 08/17/2010 Budget Unit Title I Vendor Name Payable Description IPayment Amouni FUND GRAND TOTAL 93,196.9 FIRE CAPITAL FD JPMORGAN CHASE BANK CONRAD FIRE - EQUIPMENT 113.79 JPMORGAN CHASE BANK CONRAD- ENGINE 3 EQUIP 170.11 JPMORGAN CHASE BANK CONRAD- ENGINE 3 EQUIP 393.68 JPMORGAN CHASE BANK CONRAD- ENGINE 3 EQUIP 285.81 JPMORGAN CHASE BANK CONRAD- ENGINE 3 EQUIP 586.41 JPMORGAN CHASE BANK CONRAD- ENGINE 3 EQUIP 148.20 JPMORGAN CHASE BANK CONRAD- ENGINE 3 EQUIP 1,463.20 JPMORGAN CHASE BANK CONRAD- ENGINE 3 EQUIP 309.84 JPMORGAN CHASE BANK CONRAD FIRE - EQUIPMENT 7,325.00 JPMORGAN CHASE BANK CONRAD FIRE - EQUIPMENT 1,222.88 JPMORGAN CHASE BANK CONRAD FIRE - EQUIPMENT 68.46 TOTAL FIRE CAPITAL FD 12,087.38 FUND GRAND TOTAL 12,087.3 CITY GARAGE ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 110.60 JPMORGAN CHASE BANK NAVCO- VIBRATOR FOR TRUCK 242.79 JPMORGAN CHASE BANK B &M OIL -PARTS RESALE 396.28 JPMORGAN CHASE BANK LENOX- TOWING 71.00 JPMORGAN CHASE BANK LENOX WRECKER -TOW 65.00 JPMORGAN CHASE BANK LENOX WRECKER -TOW 68.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 17.43 JPMORGAN CHASE BANK ROBBY'S MOWERS -HITCH 92.90 ROSS M. LEWIS REPAIRS TO PW TRUCK 118.95 RANDY STARK WINDSHIELD CHIP REPAIR PW 40.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 T & W TIRE, LP TIRES FOR CITY TRUCKS 4,037.18 RANDY STARK WINDSHIELD 195.00 JPMORGAN CHASE BANK CLASSIC CHEVY -PARTS 70.73 JPMORGAN CHASE BANK UNITED FORD -CLIP 15.42 JPMORGAN CHASE BANK UNITED FORD - RETAINER CLIP 33.50 TOTAL CITY GARAGE 5,641.32 FUND GRAND TOTAL 5,641.3 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 264.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 578.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 264.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 578.00 Page 8 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description jPayment Amouni TOTAL WORKERS' COMP SELF -INS 2,262.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 34.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 367.93 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 1,928.00 UNITED SAFETY & CLAIMS INC WORKERS COMP TPA SERVICE 1,550.00 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP. 55.95 CITY OF OWASSO IMPREST ACCOUNT WC- CLAIMS RELATED EXP. 419.90 TOTAL WORKERS' COMP SELF -INS 4,355.78 FUND GRAND TOTAL 6,617.7 CITY GRAND TOTAL $216,098.93 Page 9 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/31/10 Department Payroll Expenses Total Expenses Municipal Court 4,586.32 6,204.74 Managerial 19,239.87 26,831.33 Finance 12,934.52 19,277.37 Human Resources 6,332.82 9,969.17 Community Development 10,017.18 14,119.05 Engineering 12,097.97 18,400.37 Information Systems 9,335.58 14,684.24 Support Services 6,766.09 9,807.02 Police 99,516.35 151,917.40 Central Dispatch 13,661.11 21,210.86 Animal Control 2,218.40 3,441.38 Fire 94,736.75 140,312.17 Emergency Preparedness 2,798.43 4,306.69 Streets 6,572.01 11,119.06 Stormwater /ROW Maint. 8,675.38 12,838.12 Park Maintenance 6,370.03 9,532.19 Community- Senior Center 1,388.20 2,982.14 Historical Museum 2,054.82 2,813.17 Economic Development 2,826.92 3,764.60 General Fund Total 322,128.75 483,531.07 Garage Fund Total 4,170.56 6,566.30 Ambulance Fund Total 19,824.53 29,339.77 Emergency 911 Fund Total 2,410.80 3,743.11 Worker's Compensation Total 3,835.74 4,660.61 Strong Neighborhoods 2,077.12 3,128.27 Stormwater Detention 875.00 990.07 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 8/17/10 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 45,479.02 HEALTHCARE MEDICAL SERVICE 36,044.59 HEALTHCARE DEPT TOTAL 81,523.61 DELTA DENTAL DENTAL MEDICAL SERVICE 5,524.20 DENTAL MEDICAL SERVICE 5,727.22 ADMIN FEES 2,100.28 DENTAL DEPT TOTAL 13,351.70 VSP VISION MEDICAL SERVICES 2,384.18 VISION DEPT TOTAL 2,384.18 HEALTHCARE SELF INSURANCE FUND TOTAL 97,259.49 CITY OF OWASSO GENERALFUND FISCAL YEAR 2010 -2011 Statement of Revenues & Expenditures As of July 31, 2010 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in Transfers out TOTALTRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE (GAAP Basis) Beginning Balance Ending Balance FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH YEAR TO -DATE TO -DATE BUDGET $ 1,571,156 $ 1,571,156 $ 18,400,200 18,353 18,353 239,300 43,709 43,709 903,500 36,513 36,513 507,660 62,044 62,044 778,700 44,749 44,749 98,800 1,776,522 1,776,522 20,928,160 1,013,971 1,013,971 13,189,838 44,665 44,665 618,980 254,647 254,647 1,483,492 2,637 2,637 169,450 1,315,920 1,315,920 15,461,760 460,603 460,603 5,466,400 933,978 933,978 10,987,000 (1,485,703) (1,485,703) (16,831,075) (551,724) (551,724) (5,844,075) (91,122) (91,122) (377,675) 3,716,981 $ 3,625,860 1,736,718 1,736,718 $ 1,645,596 $ 1,359,043 PERCENT OF BUDGET 8.54% 7.67% 4.84% 7.19% 7.97% 45.29% 8.49% 7.69% 7.22% 17.17% 1.56% 8.51% 8.43% 8.50% 8.83% 9.44% MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JANET ISAACS SENIOR ACCOUNTANT SUBJECT: SINKING FUND SCHEDULES SINKING FUND ESTIMATE OF NEEDS DATE: August 13, 2010 BACKGROUND: The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance with the Budget Act, all funds of the City with revenues and expenditures are required to have annual budgets. Pursuant to the requirements of Title 68 Section 3002 of the Oklahoma State Statutes, the Financial Statement and Budget of sinking fund must be filed with the Tulsa County Excise Board by August 27, 2010 for all Cities. The submittal shall include the Financial Statement and Budget of the sinking fund. The documents will be approved by the Excise Board and filed at the Oklahoma State Auditor's Office. RECOMMENDATION: Staff recommends City Council authorization to file the Estimate of Needs for FY 2011 with Tulsa County. ATTACHMENTS: A. FY 2011 Sinking Fund Estimate of Needs CITY OF OWASSO, OKLAHOMA SINKING FUND SCHEDULES JUNE 30, 2010 AND SINKING FUND ESTIMATE OF NEEDS FOR FISCAL YEAR ENDING JUNE 30, 2011 Page 2 of 9 Pursuant to 11 O.S., 1981, Section 17 -208, "The municipal governing body shall hold a public hearing on the proposed budget no later than fifteen (15) days prior to the beginning of the budget year. Notice of date, time and place of the hearing, together with the proposed budget summary, shall be published in a newspaper of general circulation in the municipality not less than five (5) days before the date of the hearing." Please attach proof of publication. PUBLISHER'S AFFIDAVIT 1 ?010 -2011 BUDGET SUMMARY Pt- BL1CATION DATE(S) I 05/27/10 CASE NUMBER: 2010 -2011 BUDGET SUMMA - RY M) NO: 00103814 LEGAL NOTICE STATE. OF OKLAHOMA COUNTY OF Tulsa I SS I_ u1' lawful age, being duly sworn, am a legal representative of tiwasso Reporter of Owasso, Oklahoma, a weekly newspaper ,)I ,general circulation in Tulsa, Oklahoma, a newspaper quali- I Icd to publish legal notices, advertisements and publications as provided in Section 106 of Title 25, Oklahoma Statutes 1971 and 1982 as amended, and thereafter, and complies with all other requirements of the laws of Oklahoma with reference to legal publications. That said notice, a true copy of which is ,tuachcd hereto was published in the regular edition of said newspaper during the period and time of publication and not in a supplement, on the ABOVE LISTED DATE(S) V Representative Signature Subscribed to and sworn to me this 28th day of May, 2010. Notary Public 599a2Zk 12--) 0-411- ANCY CAROL MOORE N,1) commission number: 06011684 M) commission expires: December 8, 2010 Uustomer #: 00000779 ('ustolner: CITY OF OWASSO I'LtblIAM'S Fee: 186.90 NANCYCARfkWE Notary Rubric -State of Oklahoma Iutsa County 2p. MyComm,4w Expires December 8,2010 Commission # 06011684 Page 3 of 9 CO -Y 103814 PuMMed fm the Owasso Repa ler, Owasm, We* C-1y, Okbhma. May 27, 2010 qyM Owasso -P, p .da ,k Summery FbW YNr 2010.11 ft"2Wj MFUM tSw E—e q— brFUMtDepar- G.n9ralFUM- G.mrdFUM- T.NS 15.400200 kMmlclpe1 CSUrI 211,080 Lk.m.s a p.rmes 219,300 Mwep.rl.l 759,717 IMUpay.rrxneMal 003,500 Fk . 528.179 CMrgsst FN. 507.660 Wyman RNq.p9. 300.502 F 'a Fwf¢Itura¢ 776,700 G-1 Gak.rnm.M 414.000 00rsr 96AW C9mmun8y D.r W.Me82 IM.duMTraml.ra 10,987,000 E.&.—g 549.929 OPWA F9M -- IMamalbn Toah —gy 49,e e,' COJ9eerger s4 Fen 0 porM 19 ,29.% Cml.ry 5: 650 MIWUMTm1.rs 17,799.601 FMke 5— 4,441,223 OPGA Fund- Pk. Cammai `— 915 21 Chup.s t F.., 839300 AMmd C.W 130.424 .1 36.800 Eke Se'h.. 4,23.,971 Am .. Swrin. F.d.- EmerynSy Pewr.tlne.s 133.495 Charges t FNS 1,243,560 Sled. 655.287 qMr 2.400 S'.—.r 404500 Am W... CapiW Fl.W -- Parks 396,910 Ch ryes t ... 60.004 Caanunky C.MC 161,992 qMr 3X00 HW[od elM— 80,172 IMadaWTra N. 125796 E--tm D. .M- 112.502 Fk. Cap9d Fund- InW.W IhM.. OUI 16,831,075 CMrg"B Feu 190,000 OPWAR d- qhe, SAW OPWA A" MAN IM.dU n.W¢ 50707 My wmg 336,678 E -911 Fu - W.M1, 3.079.002 ChegN 6 FN, 196.000 W..IrxalerTNl —1 pIa COMM qMr 2,400 way.- r COS.Uiom 5594,071 G.Weq Caa Fu -. Ref— GdbdiOM 86..414 oft, 240 R.pyde C.M.r 245.163 IMMUntl Tra W. 1075 D.bt Se' k 6,482.076 E—qo Oy Sk.n FUM -- kkd— Trambe OW 12283,800 Lk..... B F.rm9¢ 2.000 OPGA FuM -. Me, 360 Gov Step 10a.22 JuwNe Court FUM -- Gov Cad Op 1a 57,262 Elms 8 FSrf.ilun, 2,200 Gdf Course WW— 410.983 dMr 200 Food t eewege Op.ralbo 95,837 HM.1 Tax FUnd -- G.11 G.N,.1 AAdmin 183,054 T e 230.000 D.bl S.ek. 21,250 Over 4.200 AmbW —Sory sFuM- SkvmreW Mare98m.M FuM- Amb ft— Oparalkn. 1,066,400 C ,Ws t Fees 566.000 k4. T .Ims OW 176,503 OUer 9,000 A W.ae C.OWFU - 1.8,000 IM.dund Tensbra 415.500 Re Ceglel FUM.- 120.700 C.pBA W .—.FU d- EAI I FUM -- 265,169 qMr 1200 C.m.1.ry Caro FUM- 7,5110 kl.dund`a —krs 150.000 Emmp.my SNN FUM- 0 Puk Drnlopm.nl FUntl- Ju .coU FUM- 1.000 Lk..N. B Pormils 90,500 Ha.1 T F.M- OUe, 2,700 Hblorbal M.— 21.000 CDSG Fad- E—n . Der. W— 59.000 lm.rgenrmeMal 102.090 Slurry H.Igl9erhNd 92,090 qty Garage FUM- Slo—WrMweg.menlFUM- C gee 8 F— 3.9,000 9brmw.er 799,900 M' w CWP ssd -Ina Fwd- MI~Tamlee OW 21ti,601 CMrgN 8 FNS 605.000 CaP19 Imprw.meM. Fad -. qMr 5.500 Sk9.b mm G.. Rap lJ.b in. F.M -. Park D..vlopm.M FUM- 0 Ch.," 8 F..s 200,000 CMG Fu - 302.090 qMr 500 City GMage FUM- 30.5,000 H.Wft —SMI Im FUM- Wuk*WGamp"HmFed- 542,000 CMrge. t Fag. 3.195.00 GN Rap Lob k. Fad- 20x000 qMr I= H..ft —a"W F.M.- 3.189.000 TOW R.r . W.579,206 TaW Elder 4— 0.623,945 Cover Page Page 4 of 9 Proof of Publication Page Index Form SF -1 Form SF -2 Form SF -3 Form SF -4 Form SF -5 INDEX Balance Sheet and Estimate of Sinking Fund Needs Statement of Cash Accounts, Disbursements and Balance Statement of Investments Judgment Indebtedness Certificate of Excise Board and Appropriation of Income and Revenues Actual Page No. 1 2 -3 4 5 6 7 8 9 CITY OF CITY OF OWASSO, OKLAHOMA SINKING FUND June 30, 2010 Line No. Balance Sheets Assets: 1 Cash balance (Form SF -2, Line 21) 2 Investments (Form SF -3, Col. 6) 3 Cash with District Court 4 Pending Judgments 5 6 Total Assets Liabilities: 7 Matured bonds outstanding 8 Accrual on unmatured bonds 9 Accrual on final coupons 10 Unpaid interest coupons accrued 11 Fiscal agency commission on above 12 Judgments and interest levied 13 Unpaid interest coupons accrued - Unmatured 14 15 16 Total Liabilities 17 Excess of assets over liabilities (To Form SF -7, Line 2) Estimate of Sinking Fund Needs - Next Year New Sinkinq Fund Detail Extension $0 0 0 0 0 $0 0 0 0 C 18 Interest required on bonds $0 19 Accrual on bonds 0 20 Accrual on judgments (Form SF -4, Line 12A) 45,000.00 21 Interest accruals on judgments (Form SF -4, Line 1213) 2,362.50 22 Commissions - Fiscal agencies 0 23 24 25 Total Sinking Fund Provision (To Form SF -7, Line 1) $47,362.50 $0 $0 $0 Form SF -1 SINKING FUND STATEMENT OF CASH ACCOUNTS, DISBURSEMENTS AND BALANCES For the Fiscal Year Ended June 30, 2010 Line No. 1 Cash balance, Beginning of year, July 1, 2009 2 Investments liquidated during year Receipts and Apportionments 3 Current year ad valorem tax 4 Prior year's ad valorem tax 5 Resale property distribution 6 Interest revenue 7 Increase in interest receivable on investments 8 Premium on bonds sold 9 Total receipts and apportionments 10 Balance Disbursements: 11 Interest coupons paid 12 Bonds paid 13 Commission paid fiscal agency 14 Judgments paid 15 Interest paid on judgments 16 Investments purchased (Form SF -3, Col. 2) 17 Operating transfer out - General Fund 18 Cash with District Court 19 Pending Judgment 20 Total disbursements 21 Cash balance -End of year, June 30, 2010 (To Form SF -1, Line 1) New Sinking Fund $0 0 $0 0 0 0 0 0 0 0 0 0 0 C $0 $0 Form SF -2 Form SF -3 SINKING FUND STATEMENT OF INVESTMENTS For the Fiscal Year Ended June 30, 2010 1 2 3 4 5 6 Investment on Liquidation of Investments Investment on Hand Beginning Amount of Barred by Hand Ending of Year Purchases Collection Premium Paid Court Order of Year 1 Municipal Bonds 2 U.S. Bonds and Certificates 0.00 0.00 0.00 0.00 3 Warrants 19 4 Warrants 19 5 Warrants 19 6 Certificates of Deposit 0.00 0.00 0.00 0.00 7 8 9 Judgments 0.00 0.00 0.00 0.00 10 Total 0.00 0.00 0.00 0.00 (To SF -2, Line 16) (To SF -2, Line 2) (To SF -1, Line 2) CITY OF OWASSO JUDGEMENT INDEBTEDNESS AFFECTING HOMESTEADS FISCAL YEAR 2010 -2011 FORM SF -4 1. In Favor of Thomas Pless and Total Sherrie Pless 2. By Whom Owned City of Owasso 3. Purpose of Judgement Settlement 4. Case Number CJ- 2010 -04046 5. Name of Court District 6. Date of Judgement 7/20/2010 7. Principal Amount of Judgement 135,000.00 135,000.00 8. Tax Levies Made 0 9. Principal Amount to be Provided for by 0.00 0.00 10. Principal Amount to be Provided for by 0.00 0.00 11. Principal Amount not Provided for 135,000.00 135,000.00 12. Amount to Provide by Tax Levy Fiscal Year 2010 -2011 A. Principal: To SF -1, Line 20 45,000.00 45,000.00 B. Interest: To SF -1, Line 21 2,362.50 2,362.50 Total 47,362.50 47,362.50 For Only Those Judgements Held By Owners or Assigns 13. Levied for but Unpaid Judgement Obligations Outstanding A. Principal B. Interest Total 14. Judgement Obligations Since Levied For A. Principal 0.00 0.00 B. Interest 0.00 0.00 Total 0.00 0.00 15. Judgement Obligations Since Paid A. Principal 0.00 0.00 B. Interest 0.00 0.00 Total 0.00 0.00 16. Levied for but Unpaid Judgement Obligation Outstanding: A. Principal B. Interest Total Page 9 of 9 FORM SF -7 CITY OF OWASSO, OKLAHOMA ,`LlZ94 All Ces-100 WE COUNTY EXCISE BOARDS' APPROPRIATION OF INCOME AND REVENUES 2010 -2011 ESTIMATE OF NEEDS 1. To Finance Approved Budget in the Sum of (From Forms SF -1, Line 25) $47,363 Appropriation Other Than 2011 Tax 0 2. Excess of Assets Over Liabilities 0 (From Form SF -1, Line 17 3. Other Deductions - Attach Explanation 0 4. Balance Required to Raise (Line 1 less 2 and 3) $47,363 05. Add 5% for Delinquent Tax $2,368 6. Gross Balance of Requirements Appropriated from 2010 Ad Valorem Tax 49 731 Approved by the City Council of The City of Owasso on the 17"` day of August 2010. Doug Bonebrake, Mayor ATTEST: (seal) City Clerk MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JULIE TROUT LOMBARDI CITY ATTORNEY SUBJECT: EXECUTIVE SESSION TO DISCUSS PENDING LITIGATION DATE: August 13, 2010 BACKGROUND: The Open Meeting Act specifically provides in 25 O.S. §307(B)(4) that discussions between a municipality and its attorney concerning a pending investigation, claim or action may be held in executive session if public disclosure of the matters to be discussed will seriously impair the City Council's ability to act in the City's best interest. The City Attorney believes the necessary matters to be considered and discussed by the City Council relating to the pending litigation titled Washington County Rural Water District #3 v. City of Owasso are within the purview of §307(B)(4), and that discussion of this case publicly during a City Council meeting might seriously impair the City's ability to obtain a favorable outcome in the litigation. Therefore, counsel recommends that discussion regarding this litigation matter be conducted by the City Council in executive session. RECOMMENDATION: Staff recommends that the City Council convene an executive session to discuss updates in the Washington County Rural Water District #3 v. City of Owasso litigation. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIM DOYLE GENERAL SERVICES SUPERINTENDENT SUBJECT: FY 2009 -2010 MISCELLANEOUS VEHICLE LOOP DETECTION SYSTEM IMPROVEMENTS DATE: August 13, 2010 BACKGROUND: The FY 2009 -2010 Capital Improvements Fund budget allotted $250,000 for the completion of a traffic signal study, the purchase of recommended hardware, and the installation service needed to coordinate the timing of identified signaled intersections that are no longer efficient. On April 20, 2010, City Council accepted the Traffic Signal Enhancement Project and approved final payment to Midstate Traffic, Incorporated, bringing the total contract amount to $132,711. As a part of the original contract, the contractor was required to check the operation of all vehicular and pedestrian detectors and report any malfunctions in writing to the City of Owasso. As a result of the requirement, a report from the contractor revealed that multiple vehicle detectors at eight (8) intersections were in need of repair. City staff's intentions were to recommend a change order to City Council for the additional scope of work. However, given that the cost exceeded 10% of the total contract amount, Oklahoma state law requires the City of Owasso to bid this additional work separately. A total amount of $58,092 remains within the Capital Improvements Fund for the Traffic Signal Enhancement Project. Staff proposes using this funding to perform the Miscellaneous Vehicle Loop Detections System Improvements. SOLICITATION OF BIDS: Bid documents were prepared and a notice to bidders was published in the Owasso Reporter on July 16, 2010 and July 23, 2010 to solicit bids for the Miscellaneous Vehicle Loop Detection System Improvements. In addition, a notification for bids was made to four (4) vendors. Bids were opened on August 5, 2010, and two bids were received. BID ANALYSIS: The two bid proposals received were from Traffic Signals, Inc. ($35,212.75) and Traffic & Lighting Systems, LLC ($40,719.31). Review of the bid proposals determined that the bid from FY 2009 -2010 Miscellaneous Loop Detection System Improvements Page 2 of 2 Traffic Signals, Inc. meets the specification and is the lowest responsive, responsible bid. The City of Owasso has not worked with this contractor; therefore staff reviewed references with five separate entities, all providing a favorable response to the contractor's work. PROJECT FUNDING: Funding for this project is included in the Capital Improvements Fund in the amount of $58,092. RECOMMENDATION: Staff recommends Council award of the FY09 -10 Miscellaneous Vehicle Loop Detection System Improvements contract to Traffic Signals, Inc. of Edmond, Oklahoma in the amount of $35,212.75. ATTACHMENTS: A. Site Map 3 W J H MIN �// %% %%� ��,/ / MINZ1011 iii <, i ON // • oll So 1 //4glp PUS 111 i pffil Ht %,�//y.. all MISCELLANOUS ... LDETECTION SYSTEM IMPROVEMENTS AT VARIOUS LOCATIONS - FY 2009-2010 �i OF • • • OKLAHOMA PUBLIC • • DEPARTMENT ENGINEERING DIVISION MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: STEVEN F. ALBERT, P.E., CFM CITY ENGINEER SUBJECT: AGREEMENT FOR ENGINEERING SERVICES ANNUAL STORMWATER ASSISTANCE PROJECT MESHEK & ASSOCIATES, P.L.C. DATE: August 13, 2010 BACKGROUND: The City of Owasso enters into a contract each fiscal year with a professional engineering firm to provide services on an as- needed basis for annual review and consulting related to stormwater issues in the city. The scope of services for the Agreement for the current fiscal year includes work related to specific requests that will be made by the Public Works Department. Service requests may include analysis of stormwater and erosion control issues for existing infrastructure; consulting on the possible impact of new development on city floodplain areas; stormwater reviews of new development projects; reviews of existing ordinances and recommendations for possible revision; assistance to the City in general stormwater review or design services; or preparation of the new MS -4 permit for submission to the Oklahoma Department of Environmental Quality. If approved, this Agreement will be executed for the fiscal year 2010 -2011 for a fee not to exceed $55,000. The agreement with Meshek & Associates for the previous fiscal year ending June 30, 2010 totaled $25,000 of which less than $10,000 in service fees were requested. The Agreement for the previous fiscal year ending June 30, 2009 was for $80,000. FUNDING: Funding for this Agreement is budgeted in the FY 2010 -2011 Stormwater Management Fund. RECOMMENDATION: Staff recommends City Council approval of the Agreement entitled, "Miscellaneous Stormwater and Erosion Control Engineering Projects" with Meshek & Associates, P.L.C. in an amount not to exceed $55,000. ATTACHMENT: A. Agreement for Engineering Services with Meshek & Associates, P.L.C. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS THIS AGREEMENT, made and entered into this day of , 2010 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Meshek & Associates, PLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to analyze various stormwater or erosion control issues for existing infrastructure, to review existing ordinances for possible revision, to provide stormwater reviews of development projects and to assist the City in general stormwater review or design services, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the fiscal year 2010 -2011 Storm-water Management Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, BILLING RATE SHEET, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional PAGE 1 OF 13 Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost/ execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer- generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. PAGE 2 OF 13 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000. PAGE 3 OF 13 12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Meshek & Associates, PLC 1437 S. Boulder Ave. Suite 1080 Tulsa, OK 74119 Attention: Janet K. Meshek, PE, CFM To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or PAGE 4 OF 13 services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. a INTEGRATION AND MODIFICATION. This AGREEMENT includes ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff when requested and will be available for public meetings and City of Owasso presentations. 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Janet K. Meshek as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. PAGE 5 OF 13 APPROVED: City Clerk APPROVED AS TO FORM: City Attorney Meshek & Associates, PLC Janet K. Meshek, PE, CFM Date —/—/2010 CITY OF OWASSO, OKLAHOMA Mayor Date //2010 PAGE 6 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the following categories of assignments: 1. Review of hydrology and hydraulic reports and studies for development projects; 2. Assistance in the development of policies and ordinances related to stormwater, erosion control or the Municipal Separate Stormsewer System (MS -4); 3. Specific assignments related to hydrology and hydraulics that may arise with regard to existing installed infrastructure or proposed development projects; 4. Review of hydrology and hydraulic reports for developments as they relate to the City of Owasso Master Drainage Plan; 5. Review of floodplain issues regarding FEMA regulated floodplains and floodways; and 6. Any other Stormwater or erosion control issues that the City requests assistance. PAGE 7 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Scope of Services Attachment B The services to be performed by the ENGINEER, Meshek & Associates, PLC, under this AGREEMENT will consist of providing civil engineering services for the categories of assignments presented in Attachment A. as directed individually by the City by a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed for each assignment. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.1.a) Provide miscellaneous stormwater engineering review of development projects as directed by the City. The work will include: B.1.a) 1. General review of engineering plans for compliance with City criteria and policies. B.1.a) 2. If specifically directed by the CITY, to model a proposed development or other infrastructure project in the applicable HEC -HMS and HEC -RAS watershed model for the City of Owasso. B.1.b) Provide analysis and conceptual design of stormwater or erosion control improvements, when directed individually by the City. The work will generally include the following elements: B.1.b) 1. Preparation of detailed hydrologic and hydraulic models of localized areas. B.1.b) 2. Preparation of conceptual plans to deal with the flooding problems. B.1.b) 3. Prepare of conceptual cost estimates for budget purposes. B.1.b) 4. Preparation of a letter report documenting findings. B.1.b) 5. Review of existing city ordinances or preparation of new city ordinances addressing stormwater or erosion control issues. PAGE 8 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: CA Reports, Records, etc. To furnish, as required by the work, and not at expense to the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT. C.1.2 Standard construction drawings and standard specifications. C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access. To assist in providing access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance. Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including "potholing ". C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. PAGE 9 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation. D.1.1 For the work under this project the total maximum billing including direct costs and subconsultant services shall be Fifty Five Thousand Dollars and no cents ($55,000.00) which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates. Services of subcontractors and other consultants shall be compensated for at actual cost. Use of sub - consultants shall be authorized in advance by CITY. D.3 Other Direct Costs. D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. D.4 Additional Services. Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment. D.6.1 Payments shall be made based on actual hours worked using the rates in ATTACHMENT E and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. PAGE 10 OF 13 D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. PAGE 11 OF 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Billing Rate Sheet Attachment E Allowance for Office Work: Project Principal $ 150 /hour Project Manager $ 130 /hour Senior Project Engineer $ 135 /hour Project Engineer $ 115 /hour RE Specialist $ 100 /hour Project Planner $ 100 /hour Engineer Intern III $ 95 /hour Engineer Intern II $ 90 /hour Engineer Intern 1 $ 85 /hour Engineering Technician III $ 90 /hour Engineering Technician 11 $ 75 /hour Engineering Technician 1 $ 65 /hour CADD Technician $ 75 /hour Construction Manager $ 80 /hour Construction Inspector $ 60 /hour Survey Party Chief $ 85 /hour Field Technician $ 45 /hour GIS Project Manager $ 115 /hour GIS Specialist III $ 110 /hour GIS Specialist II $ 90 /hour GIS Specialist 1 $ 80 /hour GIS Technician $ 50 /hour GIS Analyst $ 80 /hour System Analyst $ 80 /hour Administrative $ 50 /hour Allowance for Travel: Total mileage traveled for field and office visits @ current government rate (currently $0.55 /mile). Reproduction costs: In -house reproduction 8 -1/2 "x11" black /white $ 0.08 /each 8 -1/2 "x11" color $ 0.16 /each 11 "x17" black /white $ 0.89 /each 11 "x17" color $ 1.78 /each 22" x 34" black /white $ 1.50 /each Black and White Plots $ 18.00 /each Color Plot $ 28,00 /each Miscellaneous expenses and fees: Cost plus 15% PAGE 12 OF 13 Outside reproduction Cost plus 15% AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS Schedule Attachment F F. SCHEDULE. The schedule for engineering services for the fiscal year 2010 -2011 PROJECT is provided as follows: F.I. Notice to Proceed: July 1, 2010 (or when Agreement is fully executed) F.2. Contract Expiration: June 30, 2011 F.3. Project reviews shall be completed in 10 working days by ENGINEER F.4. Schedule for other assignments to be established at the time assignment is made to ENGINEER. PAGE 13 OF 13 MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL CITY OF OWASSO FROM: LARISSA DARNABY CITY PLANNER SUBJECT: FINAL PLAT — TULSA TECHNOLOGY CENTER DATE: August 13, 2010 BACKGROUND: The City of Owasso has received a request for consideration and appropriate action related to the review and acceptance of the Tulsa Technology Center Final Plat. LOCATION: The property is generally located 1/4 of a mile north of East 106th Street North and just east of the Owasso Expressway. CURRENT ZONING: Office Medium and Commercial Shopping SURROUNDING ZONING: North: City of Owasso Commercial Shopping East: City of Owasso Agricultural South: Tulsa County Agricultural West: City of Owasso Agricultural DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the city limits is made a part of the city. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. When a property is annexed into Owasso, by law it must come in classified for AG Agricultural use. in order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD. When a development proposes to exhibit a mixture of uses with specific regulations and standards unique to a particular tract of land, a PUD is often the preferred land use control mechanism. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. After the preliminary plat has been reviewed by the City and various utility companies, construction plans for the development's infrastructure are submitted. These plans include specifications and drawings for stormwater drainage, streets and grading and erosion control, waterlines, stormwater detention, and wastewater lines. Often, approval is required of other agencies, such as the Department of Environmental Quality for wastewater collection and the US Army Corps of Engineers for properties that may be development sensitive. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right -of -way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. The fourth step in the development of a piece of property in Owasso is the site plan. Site plans are reviewed by the TAC. Issues such as building setbacks, parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans for the building's foundation, plumbing, electrical system, and HVAC. FINAL PLAT REVIEW PROCESS: The Final Plat review process is initiated when a property owner submits an application to the City of Owasso requesting the review and acceptance of a subdivision of land. The application shall be accompanied by the correct fee and final plat drawings and covenants. If the final plat is one lot on one block the applicant may forego the Preliminary plat review, in such case the applicant will be responsible for submitting a certified abutting property owners report at the final plat stage so that staff may notifying abutting property owners. Upon receipt of a complete application city staff will begin reviewing the proposal for compliance with the Owasso Zoning Code, Subdivision Regulations and Engineering specifications. The proposed final plat will then be presented to the Owasso Technical Advisory Committee (TAC) for review and recommendation. At that meeting utility providers and city staff are afforded the opportunity to comment on the technical aspects of the development proposal. The TAC will forward a recommendation to the Planning Commission. The Owasso Planning Commission will hold a public hearing to determine if the application is compliant with the Owasso Zoning Code, Subdivision Regulations, and Engineering criteria. The Planning Commission will forward a recommendation to the City Council. The Owasso City Council will then determine if the final plat meets city specifications and approve, deny, or approve the final plat with conditions. If the City Council approves the Final Plat the applicant will then produce copies of the approved Final Plat for signatures from the appropriate officials and file it with the county clerk's office. The applicant will provide the city with three signed and recorded plats along with an 8 V2 X 11 copy and an electronic copy for records. ANAT.VCTC- The current owner /developer of the subject property plans to develop the area with a college campus on one lot comprised of approximately fifty -three acres of land. The property has frontage along North 140th Avenue East, and the main access point into the campus will come from this road. A secondary access point into the campus will come from the east off North 145th East Avenue. According to the Owasso Land Use Master Plan, a college is an appropriate use for the location. Considering this statement, the Tulsa Technology Center Final Plat conforms to the goals, objectives, and policies of the Owasso Zoning Code and Land Use Master Plan. Any development that occurs on the subject property must adhere to all subdivision, zoning and engineering requirements including, but not limited to, paved streets and sidewalks. The proposed development will require no further expansion of utilities or infrastructure. Sewer service will be provided by the City of Owasso, while water service will be provided by the Washington County Rural Water District #3. Internal utility easements will be created that will allow service to the facility. The site will be platted with internal public utility easements that will serve the facility. TECHNICAL ADVISORY COMMITTEE: The Tulsa Technology Center Conditional Final Plat was reviewed at the Technical Advisory Committee's (TAC) regular meeting on June 23, 2010. A few minor comments were made at the TAC meeting, which have been addressed. OWASSO PLANNING COMMISSION: The Owasso Planning Commission unanimously approved the item with conditions on August 9, 2010. These conditions have since been addressed. RECOMMENDATION: Staff recommends approval of the Tulsa Technology Center Final Plat. ATTACHMENTS: 1. General Area Map 2. Tulsa Technology Center Final Plat TULSA TECHNOLOGY CENTER I CITY OF OWASSO 8/3/10 SUBJECT PROPERTY 0 North THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO REPRESENT AN ACCURATF AND TRUE SCALE. USE OF TI -IIS MAP IS WITHOUT WARRANTY OR. REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY. 111 N. Main Street P.O. 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