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Home My WebLink About2010.08.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: August 17, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, August 13, 2010. Sherry Bishop, City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the August 3, 2010 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledge receipt of the monthly FY 2010 -2011 monthly budget status report. Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 3, 2010 The Owasso Public Works Authority met in regular session on Tuesday, August 3, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, July 30, 2010. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:15 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chairman Steve Cataudella, Trustee Wayne Guevara, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Jon Sinex, Vice Chair Bryan Stovall, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the July 20, 2010 Regular Meeting. B. Approval of Claims. C. Approval of the conveyance of right -of -way easement to Public Service Company of Oklahoma located at the Wastewater Treatment Plant Mr. Cataudella moved, seconded by Mr. Guevara, to approve the OPWA Consent Agenda with claims totaling $780,749.20. The payroll payment reports for pay period ending 07/17/10 were included for review. YEA: Guevara, Bonebrake, Cataudella NAY: None Motion carried 3 -0. Owasso Public Works Authority August 3, 2010 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF CHANGE ORDER NO. 3 TO THE CONTRACT WITH BRB CONTRACTORS FOR THE WASTEWATER TREATMENT PLANT AND 117TH STREET PUMP STATION UPGRADE Mr. Feary presented the item, recommending Trustee approval of Change Order No. 3 to the Wastewater Treatment Plant and 117th Street Pump Station upgrade contract in the amount of $18,425.80, for a revised contract amount of $8,982,060.80. Mr. Cataudella moved, seconded by Mr. Guevara, to approve Change Order No. 3 to the Wastewater Treatment Plant and 117` Street Pump Station upgrade contract, as recommended. YEA: Bonebrake, Guevara, Cataudella NAY: None Motion carried 3 -0. ITEM 6. REPORT FROM OPWA MANAGER Mr Ray commended Roger Stevens and Public Works Supervisors for their efforts in dealing with the recent heat and ensuring that safety remains the City's top priority for staff members working outdoors. ITEM 7. REPORT FROM OPWA ATTORNEY No report. ITEM 8. NEW BUSINESS None Owasso Public Works Authority ITEM 9. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Cataudella, to adjourn the meeting. YEA: Stovall, Guevara, Cataudella NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:24 p.m. Kian Kamas, Minute Clerk August 3, 2010 Doug Bonebrake, Chairman Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description IPayment Amouni OPWA JJPMORGAN CHASE BANK IFUEL REIMBURSEMENT 20.52 TOTAL OPWA 20.52 OPWA ADMINISTRATION WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 162.66 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 54.62 ZEE MEDICAL, INC FIRST AID SUPPLIES 25.30 UNIFIRST HOLDINGS LP UNIFORM SERVICES 44.00 OWASSO FENCE CO REPLACEMENT ROLLERS 89.08 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 46.81 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 78.93 FRED RICHARDS SHIRTS 10.50 JPMORGAN CHASE BANK BUILDING RELATIONS 12.90 TULSA TECHNOLOGY CENTER TRAINING EXPENSE 200.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.00 TOTAL OPWA ADMINISTRATION 764.80 UTILITY BILLING JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 2.89 TODD C. KIMBALL METER READER 1,175.40 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,196.87 TYRONE EUGENE DINKINS METER READER 276.30 MARK MEYER METER READER 199.35 TODD C. KIMBALL METER READER 283.05 DAVID R. OLINGHOUSE METER READER 271.80 KATHLEEN A BALSIGER METER READER 210.60 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,160.58 TYRONE EUGENE DINKINS METER READER 579.00 TOTAL UTILITY BILLING 6,355.84 WATER WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 38.64 OWASSO TOP SOIL LOAD YARD DIRT 60.00 JPMORGAN CHASE BANK ATWOODS- CLEANING SUPPLIES 16.97 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 1,434.02 SHERWOOD CONSTRUCTION CO, INC SIDEWALK/DRIVEWAY 120.75 ZEE MEDICAL, INC FIRST AID SUPPLIES 16.56 HARD HAT SAFETY AND GLOVE LLC GATORADE 18.77 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 CITY GARAGE VEHICLE & TRUCK PARTS - J 1,147.35 CITY GARAGE LABOR/OVERHEAD 1,000.00 JPMORGAN CHASE BANK MEAD OBRIEN -CHECK VALVE 147.00 JPMORGAN CHASE BANK WATER PROD -METER CANS 1,262.57 JPMORGAN CHASE BANK WATER PROD - SADDLES 1,032.67 JPMORGAN CHASE BANK WATER PROD - SADDLES /SETTER 1,525.13 JPMORGAN CHASE BANK WATER PROD -CTS FITTINGS 584.26 JPMORGAN CHASE BANK WATER PROD -METER SETS 731.20 Page 1 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK WATER PROD - STOPS /SADDLES 513.55 JPMORGAN CHASE BANK WATER PROD -VALVE BOX 31.63 JPMORGAN CHASE BANK WATER PROD -METER SETS 1,400.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES 46.18 UNIFIRST HOLDINGS LP UNIFORM SERVICES 50.01 JPMORGAN CHASE BANK MEAD O'BRIEN- SUPPLIES 384.00 TOTAL WATER 11,626.76 WASTEWATER TREATMENT JPMORGAN CHASE BANK BUMPER TO BUMPER - FILTERS 91.43 JPMORGAN CHASE BANK LOWES -TOOL BOXIrOOLS 573.71 JPMORGAN CHASE BANK ATWOODS -SPRAY GUN 19.99 JPMORGAN CHASE BANK LOWES -PAINT SUPPLIES 16.44 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 100.00 JPMORGAN CHASE BANK ACCURATE - SUPPLIES 64.18 JPMORGAN CHASE BANK GRAINGER -EAR PLUGS /MUFFS 78.39 JPMORGAN CHASE BANK LOWES- COFFEE MAKER 113.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 116.72 JPMORGAN CHASE BANK DOUBLE STEEL -KEYS 10.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 66.08 JPMORGAN CHASE BANK NCL- CYLINDER FOR LAB 45.93 JPMORGAN CHASE BANK CAVENDERS -BOOTS 95.99 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS 886.39 JPMORGAN CHASE BANK TULCO OILS -GEAR BOX LUBE 172.90 JPMORGAN CHASE BANK LOWES -SHOP VAC 159.00 JPMORGAN CHASE BANK NCL- SLUDGE JUDGES 315.55 JPMORGAN CHASE BANK BRENNTAG- POLYMER PUMP 430.00 JPMORGAN CHASE BANK GRAINGER -PUMP 269.10 CITY GARAGE LABOR /OVERHEAD 333.33 JPMORGAN CHASE BANK GRAINGER - WARNING KIT 36.41 JPMORGAN CHASE BANK LOWES- SOCKETS 93.22 CITY GARAGE VEHICLE & TRUCK PARTS - J 214.07 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,548.19 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,494.15 JPMORGAN CHASE BANK CAVENDERS -BOOTS 127.99 JPMORGAN CHASE BANK FORT BEND - POLYMER 2,790.00 JPMORGAN CHASE BANK JOHNSTONE SUPPLY -PART 2.03 JPMORGAN CHASE BANK FASTENAL -3/8 PIPE TAP 20.64 JPMORGAN CHASE BANK GRAINGER - NITRILE GLOVES 174.40 JPMORGAN CHASE BANK GRAINGER -MISC SUPPLIES 95.77 JPMORGAN CHASE BANK GRAINGER -PLIER SET 79.02 JPMORGAN CHASE BANK LOWES -PARTS FOR BLOWER 40.11 HARD HAT SAFETY AND GLOVE LLC GATORADE 18.77 TERMINIX PEST CONTROL @ WWTP 53.00 JUSTICE GOLF CAR CO INC MAINTENANCE ON GOLF CART 140.00 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 675.86 Page 2 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER TREATMENT.. JPMORGAN CHASE BANK ATWOODS -WIRES 14.99 JPMORGAN CHASE BANK LOWES- CLEANING SUPPLIES 17.94 JPMORGAN CHASE BANK HACH- TESTING SUPPLIES 103.09 JPMORGAN CHASE BANK CAVENDERS -BOOTS 127.98 TOTAL WASTEWATER TREATMENT 13,825.76 WWTP EXPANSION CRAFTON, TULL AND ASSOCIATES, INC 1BRB CONSULTING SERVICES 12,045.05 CONTRACTORS, INC. WWTP EXPANSION & 117 ST 402,095.41 TOTAL WWTP EXPANSION 414,140.46 WASTEWATER COLLECTION; JPMORGAN CHASE BANK LOWES- SUPPLIES 26.90 JPMORGAN CHASE BANK LOWES -PARTS 13.92 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 237.37 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 647.89 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 7.66 UNIFIRST HOLDINGS LP UNIFORM SERVICES 38.25 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.24 JPMORGAN CHASE BANK LOWES -LAG BOLTS 27.23 CITY GARAGE VEHICLE & TRUCK PARTS - J 630.91 JPMORGAN CHASE BANK LOWES -PARTS 10.30 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 216.87 CITY GARAGE LABOR /OVERHEAD 666.67 JPMORGAN CHASE BANK ATWOODS -TAPE MEASURE 13.68 JPMORGAN CHASE BANK LOWES- CONCRETE 13.84 JPMORGAN CHASE BANK J & R EQUIPMENT- TRAINING 439.98 JPMORGAN CHASE BANK J & R EQUIPMENT- SUPPLIES 352.81 JPMORGAN CHASE BANK LOWES -KEYS 3.16 JPMORGAN CHASE BANK WAYEST SAFETY- SUPPLIES 160.00 JPMORGAN CHASE BANK EQUIPMENT ONE -LIFT RENTAL 140.00 OWASSO TOP SOIL LOAD YARD DIRT 30.00 FLEETCOR TECHNOLOGIES FUELMAN CHARGES 1,155.18 HARD HAT SAFETY AND GLOVE LLC GATORADE 18.76 ZEE MEDICAL, INC FIRST AID SUPPLIES 16.56 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 127.20 JPMORGAN CHASE BANK LOWES- MATERIALS 6.19 JPMORGAN CHASE BANK LOWES- SUPPLIES 37.09 TOTAL WASTEWATER COLLECTIONS 5,104.16 OPWA E 76TH ST N SAN ITAR'l PARAGON CONTRACTORS, LLC E 76 ST N SANITARY SEWER 342,655.93 TOTAL OPWA E 76TH ST N SANITARY 342,655.93 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN CHARGES 5,799.13 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.63 Page 3 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS... JPMORGAN CHASE BANK GELLCO - SAFETY SHOES 89.99 JPMORGAN CHASE BANK ALSUMATRUCK- REPAIR /SERV 1,332.03 CITY GARAGE LABOR /OVERHEAD 3,333.33 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 7,980.24 CITY GARAGE VEHICLE & TRUCK PARTS - J 1,937.52 JPMORGAN CHASE BANK GELLCO- SAFETY SHOES 98.99 JPMORGAN CHASE BANK GELLCO - SAFETY SHOES 89.99 JPMORGAN CHASE BANK BUMPER TO BUMPER - GREASE 30.00 HARD HAT SAFETY AND GLOVE LLC GATORADE 18.76 UNIFIRST HOLDINGS LP UNIFORM SERVICES 39.12 JPMORGAN CHASE BANK QUALITY TIRE -CART TIRES 158.00 TOTAL REFUSE COLLECTIONS 20,947.73 RECYCLE CENTER JPMORGAN CHASE BANK LOWES -KEY 1.58 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.48 JPMORGAN CHASE BANK BUMPER TO BUMPER -BELT 5.50 CITY GARAGE VEHICLE & TRUCK PARTS - J 95.64 CITY GARAGE LABOR /OVERHEAD 166.67 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.68 JPMORGAN CHASE BANK HOME DEPOT -WOOD 95.64 JPMORGAN CHASE BANK LOWES- CIRCUIT BREAKER 10.25 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 1,608.92 TOTAL RECYCLE CENTER 2,011.36 FUND GRAND TOTAL 817,453.3 OPWA GRAND TOTAL $817,453.32 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/31/10 Department Payroll Expenses Total Expenses OPWA Administration 8,255.26 12,128.00 Utility Billing 4,572.81 7,682.32 Water 10,727.17 17,899.05 Wastewater 10,318.71 17,148.95 Wastewater Collection 6,347.77 10,057.92 Refuse 10,276.41 15,799.88 Recycle Center 1,046.40 1,865.07 E 76th St San Interceptor 1,125.00 1,272.94 FUND TOTAL 52,669.53 83,854.13 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2010 -2011 Statement of Revenues & Expenses As of July 31, 2010 OPERATING REVENUES: Water Wastewater Refuse & recycle Proceeds of OWRB debt Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTAL TRANSFERS MONTH YEAR TO -DATE TO -DATE BUDGET PERCENT OF BUDGET 392,997 392,997 4,290,000 9.16% 267,265 267,265 3,241,000 8.25% 153,002 153,002 1,680,880 9.10% - - 12,067,542 0.00% 28,978 28,978 426,500 6.79% 2,756 2,756 226,194 1.22% 844,998 844,998 21,932,116 3.85% 174,780 174,780 2,223,361 7.86% 239,255 239,255 2,882,780 8.30% 182,147 182,147 1,560,080 11.68% 106 106 12,160,842 0.00% 108,540 108,540 2,298,676 4.72% 704,827 704,827 21;125;739 3.34% 140,171 140,171 806,377 17.38% - - 236,601 0.00% (37,662) (37,662) (915,800) 4.11% (37,662) (37,662) (679,199) 5.55% NET INCOME (LOSS) 102,509 102,509 127,178 WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance 2,177,532 2,177,532 2,280,041 2,304,710