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Home My WebLink About2010.08.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: August 17, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, August 13, 2010. Sherry Bishop, City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the August 3, 2010 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledge receipt of the monthly FY 2010-2011 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 3, 2010 The Owasso Public Golf Authority met in regular session on Tuesday, August 3, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, July 30, 2010. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:24 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chairman Steve Cataudella, Trustee Wayne Guevara, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Jon Sinex, Vice Chair Bryan Stovall, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the July 20, 2010 Regular Meeting. B. Approval of Claims. Mr. Cataudella moved, seconded by Mr. Guevara, to approve the OPGA Consent Agenda with claims totaling $18,515.75. The payroll payment reports for pay period ending 07/17/10 were also included. YEA: Guevara, Bonebrake, Cataudella NAY: None Motion carried 3-0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. Owasso Public Golf Authority August 3, 2010 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TURSTEE APPROVAL OF A CARRYOVER BUDGET IN THE OPGA FUND, INCREASING ESTIMATED REVENUES AND THE APPROPRIATION FOR EXPENDITURES BY $55,000 Mr. Lehr presented the item, recommending Trustee approval of a carryover budget in the OPGA Fund, increasing estimated revenues and the appropriation for expenditures by $55,000 for the purpose of completing bunker renovations, purchasing a rough mowing unit, and purchasing a Yamaha beverage cart. Mr. Cataudella moved, seconded by Mr. Guevara, to approve a carry over budget in the OPGA Fund, increasing estimated revenues and the appropriation for expenditures by $55,000. YEA: Bonebrake, Guevara, Cataudella NAY: None Motion carried 3-0. ITEM 6. REPORT FROM OPGA MANAGER No report. ITEM 7. REPORT FROM OPGA ATTORNEY No report. ITEM 8. NEW BUSINESS None. ITEM 9. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Cataudella, to adjourn the meeting. YEA: Guevara, Bonebrake, Cataudella NAY: None Motion carried 3-0 and the meeting was adjourned at 7:30 p.m. PA Owasso Public Golf Authority August 3, 2010 Kian Kamas, Minute Clerk Doug Bonebrake, Chairman Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK KUM & GO -ICE 37.91 JPMORGAN CHASE BANK REASORS-FOOD 13.93 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 443.82 JPMORGAN CHASE BANK REASORS-FOOD 17.97 JPMORGAN CHASE BANK REASORS-FOOD 9.00 JPMORGAN CHASE BANK REASORS-FOOD 4.50 JPMORGAN CHASE BANK OWASSO LIQUOR -LIQUOR 200.00 JPMORGAN CHASE BANK GIRT PLAINS COKE -FOOD 439.57 JPMORGAN CHASE BANK REASORS-FOOD 66.62 JPMORGAN CHASE BANK REASORS-FOOD 185.18 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 278.91 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 142.99 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 222.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 139.24 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 195.44 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 258.47 JPMORGAN CHASE BANK GOLF SCORING -MERCHANDISE 699.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 284.75 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 254.06 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 81.09 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 135.69 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 446.35 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 139.24 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,663.51 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 374.87 JPMORGAN CHASE BANK NIKE-MERCHANDISE 84.87 JPMORGAN CHASE BANK NIKE-MERCHANDISE 33.86 JPMORGAN CHASE BANK NIKE-MERCHANDISE 54.76 BGR DAILY ACCT. REIMB PETTY CASH 656.70 BEN E. KEITH CO. FOOD 345.43 BEN E. KEITH CO. FOOD 410.13 BEN E. KEITH CO. FOOD 261.63 JPMORGAN CHASE BANK NIGHT FLYER -MERCHANDISE 872.24 JPMORGAN CHASE BANK COKE -COKE PRODUCTS 677.52 BEN E. KEITH CO. FOOD / SUPPLIES 498.79 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 85.13 JPMORGAN CHASE BANK COBRA -MERCHANDISE 69.34 JPMORGAN CHASE BANK MAGNUM SCREEN-MERCHAND 550.50 JPMORGAN CHASE BANK NIGHT FLYER -MERCHANDISE 190.22 JPMORGAN CHASE BANK GIRT PLAINS COCA -FOOD 267.12 EXECUTIVE COFFEE SERVICES COFFEE SERVICE 133.24 BEN E. KEITH CO. FOOD 881.70 JPMORGAN CHASE BANK REASORS-FOOD 215.66 TOTAL OPGA 13,022.95 Page 1 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni GOLF SHOP HILLCREST COUNTRY CLUB RANGE BALLS 1,625.00 JPMORGAN CHASE BANK ACUSHNET-RANGE BALLS 2,346.12 JPMORGAN CHASE BANK PGA MEMBER INFO -DUES 265.00 TOTAL GOLF SHOP 4,236.12 CART OPERATIONS JPMORGAN CHASE BANK ROBERTSON-TIRES 97.96 JPMORGAN CHASE BANK JUSTICE GOLF CART -PARTS 1,997.10 JPMORGAN CHASE BANK ADVANCE AUTO -PARTS 3.98 YAMAHA GOLF CAR COMPANY BEVERAGE CART 5,400.00 JPMORGAN CHASE BANK OREILLY-SOLENOID 22.59 TOTAL CART OPERATIONS 7,521.63 COURSE MAINT JONESPLAN, INC BUNKER RENOVATION 24,300.00 LUBER BROS INC ROUGH MOWER 24,500.00 JPMORGAN CHASE BANK CLASSIC CRTS-ROOF SUPPORT 50.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 47.49 JESCO PRODUCTS, INC FLAGSTICKS 162.22 JOHN DEERE LANDSCAPES, INC/LESCO FUNGICIDE / INSECTICIDE 1,634.36 ESTES, INCORPORATED HERBICIDE / CHEMICAL SUIT 51.36 ESTES, INCORPORATED HERBICIDE / CHEMICAL SUIT 144.18 TIMOTHY BOYCE PEA GRAVEL / SAND 600.00 ESTES, INCORPORATED BENTGRASS SEED 755.37 ESTES, INCORPORATED SPRAYING NOZZLES 174.66 JPMORGAN CHASE BANK GRAINGER-EXTENSION CORD 19.43 JPMORGAN CHASE BANK GRAINGER-GEAR MOTORS 468.63 JPMORGAN CHASE BANK LOWES-IRRIGATION SUPPLIES 4.09 JPMORGAN CHASE BANK LOWES-SUPPLIES 34.44 DALE RICE ROOFING ROOF REPAIR 3,700.00 JPMORGAN CHASE BANK GOLDEN WEST -TRAFFIC SIGN 62.50 JPMORGAN CHASE BANK GOLDEN WEST -SAFETY GLASS 64.63 JPMORGAN CHASE BANK GEAR -UNIFORMS 54.16 JPMORGAN CHASE BANK HOME DEPOT -TRENCHER 114.40 JPMORGAN CHASE BANK HOME DEPOT-MISC SUPPLIES 41.40 JPMORGAN CHASE BANK LOCKE SUPPLY -SUPPLIES 57.59 JPMORGAN CHASE BANK GOLF COURSE SUP -DUES 160.00 JPMORGAN CHASE BANK ATWOODS-MISC TOOL 82.65 JPMORGAN CHASE BANK ATWOODS-HORSESHOES 92.12 JPMORGAN CHASE BANK ATWOODS-GREEN HOSES 119.98 JPMORGAN CHASE BANK HOME DEPOT -STEEL MALLET 23.84 JPMORGAN CHASE BANK HARBOR FRIEGHT-PUMP 129.99 JPMORGAN CHASE BANK OK OUTDOOR -ROTARY BLADE 24.79 JPMORGAN CHASE BANK OREILLY-SILICONE 5.49 JPMORGAN CHASE BANK EQUIPMENT ONE -PARTS 16.68 JPMORGAN CHASE BANK EQUIP ONE -ENGINE PARTS 55.68 JPMORGAN CHASE BANK GRAINGER-MOTOR RETURN -46.26 Page 2 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK GRAINGER-FAN MOTOR 92.52 JPMORGAN CHASE BANK CULLISON-TRAILER PIN 4.79 JPMORGAN CHASE BANK CULLISON-HARDWARE FOR FAN 24.12 JPMORGAN CHASE BANK GRAINGER-FAN MOTOR 202.50 JPMORGAN CHASE BANK GRAINGER-FAN MOTOR 196.43 JPMORGAN CHASE BANK ALLIED BEARING -BEARINGS 257.60 JPMORGAN CHASE BANK P&K EQUIP -CUT GAUGE 7.65 JPMORGAN CHASE BANK LOCKE SUPPLY -CONNECTOR 1.93 JPMORGAN CHASE BANK LUBER BROS-LIFT ARM PIN 37.35 JPMORGAN CHASE BANK GRAINGER-FAN MOTOR 196.43 JPMORGAN CHASE BANK GRAINGER-FAN MOTOR 838.08 JPMORGAN CHASE BANK GRAINGER-FAN MOTOR 92.52 JPMORGAN CHASE BANK OREILLY-HYDRAULIC OIL 37.98 JPMORGAN CHASE BANK GRAINGER-GEAR MOTOR 46.26 JPMORGAN CHASE BANK VICTOR WELDING -OXYGEN 13.06 JPMORGAN CHASE BANK BROWN FARMS -SOD 195.00 JPMORGAN CHASE BANK VICTOR WELDING -OXYGEN 24.20 JPMORGAN CHASE BANK ALCORN'S-STEEL TUBING 180.00 TOTAL COURSE MAINT 60,154.29 FOOD & BEV JPMORGAN CHASE BANK DRESSMYEVENT-LINENS 59.00 JPMORGAN CHASE BANK DRESSMYEVENT-LINENS 83.00 BEN E. KEITH CO. FOOD / SUPPLIES 159.40 JPMORGAN CHASE BANK COKE -CUPS 117.04 BEN E. KEITH CO. SUPPLIES 34.05 JPMORGAN CHASE BANK REASORS-SUPPLIES 14.58 JPMORGAN CHASE BANK REASORS-SUPPLIES 6.33 JPMORGAN CHASE BANK REASORS-CUPS 16.74 JPMORGAN CHASE BANK REASORS-SUPPLIES 51.11 BROOKS GREASE SERVICE, INC TRAP CLEANING 100.00 JPMORGAN CHASE BANK GRT PLAINS COCA -CUPS 55.15 BEN E. KEITH CO. SUPPLIES 22.00 TOTAL FOOD & BEV 718.40 GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 276.82 SAV-ON PRINTING & SIGNS LLC TRESPASSING SIGNS 540.00 JPMORGAN CHASE BANK WALMART-CABLE 5.96 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER 8.45 JPMORGAN CHASE BANK COURSETRENDS-HOSTING 355.00 JPMORGAN CHASE BANK SUMOTEXT-TEXT SERVICE 179.00 TOTAL GOLF ADMIN 1,365.23 FUND GRAND TOTAL 87,018.6 Page 3 Claims List 08/17/2010 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA GRAND TOTAL $87,018.62 Page 4 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/31/10 Department Payroll Expenses Total Expenses Golf Shop Operations 2,273.54 3,433.87 Cart Operations 2,128.12 2,429.23 Golf Course Operations 12,745.24 17,414.56 Food & Beverage 3,446.38 4,319.38 General & Administration 3,184.22 4,602.13 FUND TOTAL 23,777.50 32,199.17 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of June 2010 and 2009** July 31, 2010 July 31, 2009 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 64,820 64,820 643,500 10.07% 68,633 68,633 667,000 10.29% Merchandise sales 17,119 17,119 185,000 9.25% 23,199 23,199 185,000 12.54% COS -- merchandise (13,739) (13,739) (140,000) 9.81 % (16,900) (16,900) (140,000) 12.07% Food & beverage 18,905 18,905 205,000 9.22% 20,363 20,363 205,000 9.93% COS -- food & beverage (10,273) (10,273) (72,000) 14.27% (11,993) (11,993) (76,000) 15.78% Interest & other 7,737 7,737 54,800 14.12% 359 359 33,000 1.09% TOTAL OPERATING REVENUES 84,570 84,570 876,300 9.65% 83,661 83,661 874,000 9.57% OPERATING EXPENSES: Personal services 65,853 65,853 626,338 10.51 % 70,622 70,622 619,305 95.91 % Materials & supplies 18,533 18,533 93,060 19.92% 22,069 22,069 90,060 107.17% Other services 11,150 11,150 128,540 8.67% 14,348 14,348 132,300 93.47% Capital outlay 24,500 24,500 - 4,000 4,000 4,000 99.62% Debt service 2,357 2,357 28,280 8.33% 2,338 2,338 28,335 92.07% TOTAL OPERATING EXPENSES 122,393 122,393 876,218 13.97% 113,377 113,377 874,000 12.97% NET INCOME (LOSS) (37,822) (37,822) 82 (29,716) (29,716) -