HomeMy WebLinkAbout2010 02_OPGA_Authorize to Collext Unpaid Fees and Debts_2010.09.21OWASSO PUBLIC GOLF AUTHORITY
RESOLUTION NO. 2010-02
A RESOLUTION AUTHORIZING APPOINTMENT OF THE CITY OF OWASSO AS THE OWASSO PUBLIC
GOLF AUTHORITY'S AGENT FOR THE IDENTIFICATION AND COLLECTION OF DEBTS AND ACCOUNTS
RECEIVABLE, INCLUDING BUT NOT LIMITED TO, UNPAID FEES, PENALTIES, DAMAGES, INTEREST AND
OTHER SUMS OF MONEY OWED OR DUE TO THE AUTHORITY.
WHEREAS, the Owasso Public Golf Authority was organized as a Public Trust under Title 60 of
the Oklahoma Statutes; and,
WHEREAS, it is in the best interest of the Authority to authorize the appointment of an agent to
collect debts and accounts receivable on behalf of the Authority, including but not limited to,
unpaid fees, penalties, damages, interest and other sums of money owed or due to the
Authority; and,
WHEREAS, it is likewise in the best interest of the Authority to authorize the appointment of an
agent to review relevant documentation of the Authority to identify such sums as may be owed
or due to the Authority, and,
WHEREAS, the City of Owasso is an appropriate entity to be appointed as agent for the
Authority to identify and collect such sums as may be owed or due to the Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE OWASSO PUBLIC GOLF AUTHORITY, that the City of
Owasso is hereby appointed as the Authority's agent to identify and collect debts and accounts
receivable, including but not limited to, unpaid fees, penalties, damages, interest and other
sums of money owed or due to the Authority.
PASSED AND APPROVED this 21st day of September, 2010 by the Owasso Public Golf Authority,
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Attest:
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Sherry Bish$D, Authority Vcretary
Approved As To Form:
Juli , Lombardi, Authority Attorney
The City Wif lout Litnits.
TO: The Honorable Chair and Trustees
Owasso Public Golf Authority
FROM: Michele Dempster
Human Resource Director
SUBJECT: Resolution #2010-02
Authorizing City to act as Agent for Collection of Delinquent Debt and Accounts
Receivables
DATE: September 17, 2010
BACKGROUND:
In an attempt to address the concern that the City, the OPWA and the OPGA are not always
receiving reimbursement when damage occurs to City and Trustee property, Requests for
Proposals were solicited for damage claims and subrogation services. Two providers responded,
The Holmes Organisation and Claims Management Resources (CMR). After reviewing submitted
proposals CMR was selected as the recommended provider based on their experience in
recovering governmental claims.
CMR's focus is on billing and recovery functions of utility company claims and governmental
claims. References for CMR include City of Tulsa, City of Sand Springs, Oklahoma Department of
Transportation, Oklahoma Gas & Electric, and Verizon. CMR has approximately 130 employees
and has recently just been named "One of the Best Places to work in Oklahoma" by OKCBiz
magazine.
RECOMMENDED ACTION:
Staff recommends contracting with CMR for damage claims and subrogation services. The
recovery process would include CMR reviewing police accident reports for damage to city and
trustee property, providing public works a damage estimate for approval and then contacting
the individual and/or insurance carrier for reimbursement. CMR's fee is 33% of the damages
billed. This tee will be paid in one of two ways. Should the individual and/or insurance carrier
remit requested reimbursement within 45 days, the 33% fee will be paid to CMR out of the
amount collected. However, if the requested reimbursement is not made within 45 days, CMR's
33% will be added to the reimbursement amount requested as allowed by House Bill 1800.
Municipalities contracting with CMR and utilizing fees governed by House Bill 1800 are asked to
receive City Council authorization for the additional collection fee. Staff recommends Council
approval of Resolution #2010-1 1 authorizing the assessment of collection fees up to 35 0, the
maximum allowed by state law. However, as long as the individual and/or insurance carrier
submit the requested reimbursement within 45 day an additional fee would not be assessed and
CMR's fees would be subtracted from the amount collected.
In addition staff recommends approval of Resolution #2010-07 authorizing the City to act as the
agent for the Owasso Public Works Authority and Resolution #2010-02 authorizing the City to act
as the agent for the Owasso Public Golf Authority for collection of debt and accounts
receivables, including but not limited to subrogation claims for damage to property and assets.
RECOMMENDATION:
Staff recommends Trustee approval of Resolution #2010-02 authorizing the City to act on behalf
of the Trust Authority in seeking reimbursement for damage to Trustee property.
ATTACHMENT:
A. Resolution 2010-02