HomeMy WebLinkAbout2010 12_Modifying Permit Fees_2010.09.21Tulsa County Clerk - EARLENE WILSON
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Recorded 09/27/2010 at 03:55 PM
0 Receipt # 232627 Fee $15.00
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CITY OF OWASSO, OKLAHOMA
RESOLUTION 2010-12
A RESOLUTION MODIFYING APPLICATION AND PERMIT FEES FOR RE-ZONING
APPLICATIONS, PRELIMINARY AND FINAL PLAT APPLICATIONS, ANNEXATION
PETITIONS, SIGN PERMITS, PARK DEVELOPMENT, LANDSCAPE PLAN REVIEWS, AND
BOARD OF ADJUSTMENT APPLICATIONS; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Owasso Community Development Department provides services
relating to Planning, Zoning, and Development for the benefit of the citizens in the Owasso area;
and
WHEREAS, the cost of providing these services continues to rise as the City of Owasso
develops and expands; and
WHEREAS, the City Council of the City of Owasso, Oklahoma has considered additional
fees for certain services provided by the Community Development Department; and
WHEREAS, the City Council of the City of Owasso, Oklahoma wishes to establish
additional fees for certain Community Development services which result in administrative costs
and require the expenditure of funds on postage, in order to address rising costs and to ensure
the provision of these services in the future;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA that the following charges be assessed to those users of development services
provided by the City of Owasso, effective October 1, 2010:
That the Re-zoning application fee shall be as follows:
➢ 0 - 0.99 acres $100 + $2,00 per noticed mailed
➢ 1 - 4.99 acres $200 + $2,00 per noticed mailed
➢ 5 - 9.99 acres $300 + $2.00 per noticed mailed
➢ 10 - 19.99 acres $400 + $2.00 per noticed mailed
➢ 20+ acres $500 + $2.00 per noticed mailed
That the Planned Unit Development application and amendment fees shall be as follows:
➢ $300.00 + $5,00 for each lot created and $2,00 for each noticed mailed
➢ Major PUD Amendment $250.00 + $2.00 for each notice mailed
➢ Minor PUD amendment $30.00
That the Preliminary and Final Plat application fee shall be as follows:
➢ Final Plat
➢ Preliminary Plat
$300.00
$200.00 + $2.00 per lot for addressing
That the Annexation Petition fee shall be as follows:
➢ $25.00 + $2.00 per notice mailed
That Sign Permit fees shall be as follows:
➢ Ground and Wall Signs
➢ Signs 0-10' tall
➢ Every foot above 10'
That Park Development fees shall be as follows:
➢ Residential w/ Amenity Feature
➢ Residential w/o Amenity Feature
$50.00
$50.00,
$20.00 per foot, up to the 30 foot maximum
allowed, to a maximum of $450.00
(20 feet x $20 + $50 = $450).
$300.00 per dwelling unit
$400.00 per dwelling unit
That Landscape Plan review fees shall be as follows:
➢ Separately Submitted Plan $20.00
➢ Submitted w/ Site Plan No Charge
That the Board of Adjustment application fee shall be as follows:
➢ $100.00 + $2.00 per notice mailed
APPROVED AND ADOPTED this 21ST day September, 2010 by the City Council of the
Citv of Owasso. Oklahoma.
OFFICIAL ~
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o Bonebrake, Mayor
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Sherry Bis p, City Cler.
APPROVED AS TO FORM:
Julie-Trout Lombardi, City Attorney
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TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Community Development Director
SUBJECT: Community Development Fee Review
DATE: September 17, 2010
BACKGROUND:
The Community Development Department recently compiled information comparing Owasso
development fees with other comparable communities. The information collected focused on
the following areas: rezoning applications, site plans, plats, annexations, and signs. The last time
fees were modified in the Community Development Department was in 2007. Since that time,
the overall administrative costs have increased. The current fee structure for development
applications does not take into account costs associated with mailing notices to surrounding
property owners, which accounts for a significant amount of staff time and postage expense.
DISCUSSION:
For the most part, Owasso appears to be in conformity
around the Tulsa and Oklahoma City areas. However,
comparable communities (i.e. Overland Park, Kansas)
development fees charged to customers. Based on
jurisdictions, as well as assessing administrative costs
adjustments.
Rezoning Applications
with other comparable communities
when looking beyond Oklahoma at
Owasso is significantly lower in the
a review of fees from comparable
staff proposes the following fee
The Community Development department currently charges a flat fee of $300.00 for a rezoning
application, regardless of the lot size or how many notices are mailed to property owners. The
review of comparable cities indicates that most communities structure their fees in one of two
ways: (1) based upon the intensity of the use proposed or (2) based upon the acreage involved
in the rezoning request. The City of Olathe, Kansas, for example, bases their Rezoning Fee off of
both intensity and acreage. The communities evaluated did not charge one flat fee for a
rezoning application similar to Owasso's.
Taking into consideration practices of comparable cities, staff proposes adjusting the City of
Owasso rezoning application fee to be based upon the size of the tract involved. In addition to
the base fee, many communities charge a fee for recovering notification costs; staff is also
proposing the addition of a per-notice mailed fee of $2.00. The proposed fee structure is outlined
as follows:
Property Acreage
Current Fee
Proposed Fee
0-.99 acres
$300.00 + $0.00
$100 + $2.00 per notice mailed
.99 to 5 acres
$300.00 + $0.00
$200 + $2.00 per notice mailed
5 to 9.99 acres
$300.00 + $0.00
$300 + $2.00 per notice mailed
10 to 19.99 acres
$300.00 + $0.00
$400 + $2.00 per notice mailed
19.99 acres and area ter
$300.00 ('R00
$500 + $2.00 per notice mailed
Planned Unit Development
Owasso appears to be in conformity with the base fee other communities charge for a Planned
Unit Development (PUD) Application. However, most comparable cities are weighting the fee
based on the number of lots within the proposed PUD, and a few also have a fee for a major or
minor amendment. Owasso charges one flat fee for a PUD no matter how complex the
development or the number of lots involved. A major amendment would be one that
significantly alters the PUD (usually greater than 10% in terms of the density or reduction of open
space) and requires Planning Commission and City Council approval. A minor PUD amendment
would be one that staff can administratively approve.
Another factor to consider is HB 1424, which requires notifications to be mailed to all property
owners within a '/4 mile radius of a rezoning for apartment complexes. This has the potential to
significantly add administrative costs to the number notifications mailed. A major PUD
amendment requires staff to re-advertise and mail notices again. A minor PUD, because it is
done at staff level, does not require notices, but still requires extra staff time to process and
review the application Based on a review of the information collected from other communities,
the following fee is suggested for a PUD.
➢ Base fee to remain at $300.00
$5.00 for each lot created
$2.00 for each noticed mailed
➢ Major PUD Amendment: $250.00
$2.00 for each notice mailed
➢ Minor PUD amendment: $30.00
Plats
Overall, the City of Owasso is consistent with other comparable communities for plat reviews.
However, addressing a subdivision plat takes a considerable amount of time and tedious work,
especially for large, complex developments such as Lake Valley. Considering this, the following
fee structure is proposed in addition to the base application fee of $300.00 for a final plat and
$200.00 for a preliminary plat.
➢ $2.00 per lot for addressing
Annexation
Consistent with the majority of examined communities, the City of Owasso does not charge a
fee for annexations. However, some cities charge a fee for each notification mailed to cover
administrative costs and postage. A nominal fee for an annexation petition is not inappropriate
and it is felt this would not act as a deterrent for annexing into the City, as most of the time
individuals seeking annexation desire city services, typically water or sewer. Additionally, such a
fee serves to recover material (mailing labels, paper, etc.) and basic administrative expenses.
Given the information above, the following fee structure for annexation petitions is proposed.
➢ $25.00 flat fee
➢ $2.00 per notice mailed
Sign Permits
The current $20.00 fee for sign permits is significantly below what comparable communities
currently charge. Most communities evaluated a charge of between $50 and $100 for a sign
permit, with fees calculated based upon either the cost or square footage of the sign. Staff has
evaluated the second method and has deemed that calculations based upon size/square
footage would be too cumbersome. Additionally, most businesses want the height more than
the square footage.
In order to promote better looking, less obtrusive signs in the community and follow the principals
behind the Quality of Life Initiative, one option is to scale the fee based on the type and height
of the sign. It is believed this could provide an incentive mechanism in favor of shorter signs and
promote more monument style signs. With this in mind, the following fee adjustment for a sign
permit is proposed.
➢ Raising the sign permit from $20.00 to $50.00 for all ground and wall signs
➢ Signs between 0 and 10 feet $50.00, but for every foot above 10 feet, up to the 30 foot
maximum allowed, the fee would go up at a rate of $20.00 per foot to a maximum of
$450.00 (20 feet x $20 + $50 = $450).
Wall signs $50.00
Park Development Charge
Owasso currently charges $300.00 per residential permit for a park development fee. The
premise behind the park development fee is that the added population from the new
development necessitates the need for the City to provide more parks and equipment. One
factor to consider when evaluating this fee is whether the developer is providing a recreational
amenity within the development. The concept behind this is if a recreational feature is
provided, it places less strain on City park facilities. However, if a developer chooses not to
provide an amenity feature, then it is assumed that the new residents will use public park space
in the City outside the development. Considering the above conclusions, the following fee
structure is proposed for the park development fee.
➢ $300.00 per residential permit if the development is providing an amenity feature
➢ $400.00 per residential permit if the development is not providing an amenity feature
Landscape Plan Review Charge
A landscape plan is required as part of the development review process. The developer's site
designer will sometimes include the landscape plan with the site plan, other times it may be
submitted separately or not at all. Overall, there is inconsistency with this item, which makes it
difficult to conduct a final inspection on a site and issue a certificate of occupancy, as the
inspector has nothing to refer to when they are in the field.
Broken Arrow charges nothing for the landscape plan if it is submitted with the site plan packet,
because they feel that the material is routed as a package one time. If the landscape plan is
submitted separately, the city charges anywhere from $35 to $75, depending on the size and
complexity of the project.
Given Owasso's landscape ordinance is relatively weak in comparison with other communities, it
is felt that this fee should reflect the simplicity of the current ordinance in terms of the time it
takes to review a landscape plan. Over the coming months the Community Development
Department intends to strengthen the landscape ordinance, which may require the need to
revisit this fee again at a future date. Considering the aforementioned information, staff
proposes at this time the following fee for reviewing a landscape plan.
➢ $20.00 for a separately submitted landscape plan
➢ No charge if the landscape plan is submitted with site plan
Board of Adjustment
Owasso's application fee for the Board of Adjustment is consistent with other comparable
communities. However, the city is not recovering any costs associated with mailing notices.
Considering this, staff proposes the following fee adjustment:
➢ $2.00 per notice mailed
SUMMARY:
After reviewing the fees Owasso charges for land development applications as compared to other
similar communities, staff has found that there is room for adjustments. The current fee structure
does not adequately take into account the administrative costs associated with preparing notices,
postage, or using supplies. Most of the other communities examined are recouping that cost in the
form of a user fee, typically associating it with postage expense and staff time for mailing and
preparing notices. It is also felt that the fee structure for rezoning needs to be tiered to reflect the
size of the tract involved.
RECOMMENDATION:
Staff recommends that the proposed fee structure outlined within this memo, be implemented by
Resolution No. 2010-12, modifying application and permit fees for re-zoning applications,
preliminary and final plat applications, annexation petitions, sign permits, park development,
landscape plan reviews, and board of adjustment applications; and establishing an effective date.
ATTACHMENT:
A. Resolution No. 2010-12