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Home My WebLink About2010.10.05_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: October 5, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, October Ol , 2010. J&&& Z6��wh Sherry Bishop, Co Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the September 21, 2010 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for the Trustees to award the bid for the Public Works Roof Replacement Project. Mr. White Attachment # 5 Staff recommends the Trustees award the bid for the Public Works Roof Replacement Project to Roberts Roofing and Construction in the amount of $34,200. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 21, 2010 The Owasso Public Works Authority met in regular session on Tuesday, September 21, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m, on Friday, September 17, 2010. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:05 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman None Jon Sinex, Vice Chair Steve Cataudella, Trustee Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 7, 2010 Regular Meeting. B. Approval of Claims, C. Acknowledgement of receiving the monthly FY 2009 -2010 budget status report, Mr. Sinex moved, seconded by Mr. Stovall, to approve the OPWA Consent Agenda with claims totaling $1,409,550.89. The payroll payment report for the pay period ending 09/11/10 was included for review. YEA: Sinex, Guevara, Stovall, Cataudella, Bonebrake NAY: None Motion carried 5 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. Owasso Public Works Authority September 21, 2010 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE TRUSTEES TO AWARD THE ANNUAL WATER METER PURCHASE CONTRACT, AND AUTHORIZE THE CHAIRMAN TO EXECUTE THE AGREEMENT, Mr. Blundell presented the item, recommending the Trustees award the annual water meter purchase contract to HD Supply Waterworks of Oklahoma City, Oklahoma, for the purchase of 3 /a" water meters at $32.95 each, 1 " water meters at $78.80 each, 1 1/2" water meters at $205.75 each, 2" meters at $270.50, 2" compound meters at $898.00, 3" compound meters at $1,310.00 each, 4" compound meters at $1,565.00 each, and 6" compound meters at $2,500.00 each. Mr. Stovall moved, seconded by Mr. Guevara, to award the annual water meter purchase contract to HD Supply Waterworks, as recommended. YEA: Guevara, Stovall, Sinex, Cataudella, Bonebrake NAY: None Motion carried 5 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING FOR A REQUEST FOR TRUSTEE APPROVAL OF OPWA RESOLUTION NO, 2010 -06, AGREEING TO FILE APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD (OWRB) FOR FINANCIAL ASSISTANCE THROUGH THE OWRB STATE REVOLVING FUND PROGRAM, FOR THE PURPOSE OF FINANCING WASTEWATER SYSTEM IMPROVEMENTS AT THE SANTA FE PUMP STATION, AND CONTAINING OTHER PROVISIONS RELATED THERETO Mr. Stevens presented the item, recommending Trustee approval of OPWA Resolution No. 2010- 06, Mr. Cataudella moved, seconded by Mr. Stovall, to approve OPWA Resolution No. 2010 -06, as recommended. YEA: Guevara, Stovall, Sinex, Cataudella, Bonebrake NAY: None Motion carried 5 -0, ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF OPWA RESOLUTION NO. 2010 -07, AUTHORIZING APPOINTMENT OF THE CITY OF OWASSO AS THE OWASSO PUBLIC WORKS AUTHORITY'S AGENT FOR THE IDENTIFICATION AND COLLECTION OF DEBTS AND ACCOUNTS RECEIVABLE, INCLUDING BUT NOT LIMITED TO, UNPAID FEES, PENALTIES, DAMAGES, INTEREST AND OTHER SUMS OF MONEY OWED OR DUE TO THE AUTHORITY Ms. Dempster presented the item, recommending Trustee approval of OPWA Resolution No, 2010 -07. Mr. Guevara moved, seconded by Mr. Sinex, to approve OPWA Resolution No. 2010 -07, as recommended. YEA: Guevara, Stovall, Sinex, Cataudella, Bonebrake NAY: None Motion carried 5 -0. 2 Owasso Public Works Authority September 21, 2010 ITEM 8, CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF OPWA RESOLUTION NO. 2010 -08, ADOPTING FEES TO BE CHARGED FOR UTILITY SERVICE PROVIDED BY THE OWASSO PUBLIC WORKS AUTHORITY, AND ESTABLISHING AN EFFECTIVE DATE Ms. Hess presented the item, recommending Trustee approval of OPWA Resolution No. 2010 -08, Mr. Cataudella moved, seconded by Mr. Stovall, to approve OPWA Resolution No, 2010 -08, as recommended, YEA: Guevara, Stovall, Sinex, Cataudella, Bonebrake NAY: None Motion carried 5 -0. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF OPWA RESOLUTION NO. 2010 -09, ESTABLISHING FEES FOR CONNECTION TO THE WATER DISTRIBUTION SYSTEM OF THE OWASSO PUBLIC WORKS AUTHORITY, AND ESTABLISHING AN EFFECTIVE DATE Mr. Stevens presented the item, recommending Trustee approval of OPWA Resolution No. 2010- 09, Mr. Cataudella moved, seconded by Mr. Stovall, to approve OPWA Resolution No. 2010 -08, as recommended, YEA: Guevara, Stovall, Sinex, Cataudella, Bonebrake NAY: None Motion carried 5 -0. ITEM 10. REPORT FROM OPWA MANAGER No report. ITEM 11. REPORT FROM OPWA ATTORNEY No report, ITEM 12. NEW BUSINESS None 3 Owasso Public Works Authority ITEM 13. ADJOURNMENT Mr. Sinex moved, seconded by Mr. Guevara, to adjourn the meeting. YEA; Stovall, Cataudella, Sinex, Guevara, Bonebrake NAY; None Motion carried 5 -0 and the meeting was adjourned at 7;22 p.m. Kian Kamas, Minute Clerk September 21, 2010 Doug Bonebrake, Chairman Claims List 10/05/2010 Budget Unit Title Vendor Name Payable Description jPayment Amouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 486.35 TOTAL OPWA 486.35 OPWA ADMINISTRATION AT &T LONG DISTANCE LONG DISTANCE SERVICE 29.21 AT &T CONSOLIDATED PHONE BILL 297.71 JPMORGAN CHASE BANK OFFICE DEPOT -FAX MACHINE 227.98 JPMORGAN CHASE BANK MEETING EXPENSE 40.00 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 49.83 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 44.00 TOTAL OPWA ADMINISTRATION 13,228.73 UTILITY BILLING JPMORGAN CHASE BANK POSPAPER -CC RECEIPT PAPER 93.85 TODD C. KIMBALL METER READER 412.20 DAVID R. OLINGHOUSE METER READER 442.35 TYRONE EUGENE DINKINS METER READER 583.80 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 24.00 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,420.11 TYRONE EUGENE DINKINS METER READER 210.60 MARK MEYER METER READER 208.80 KATHLEEN A BALSIGER METER READER 262.35 TOTAL UTILITY BILLING 3,658.06 WATER USA MOBILITY WIRELESS, INC PAGER USE 90.83 JPMORGAN CHASE BANK WATER PROD -HIP BOOTS 44.75 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK EQUIPMENT ONE - REPAIRS 350.00 JPMORGAN CHASE BANK WATER PROD - GASKETS 676.40 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 999.28 JPMORGAN CHASE BANK ARMOR PROTECT - APPAREL 35.71 SHERWOOD CONSTRUCTION CO, INC CONCRETE 980.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 48.60 SHERWOOD CONSTRUCTION CO, INC CONCRETE 322.00 JPMORGAN CHASE BANK WATER PROD - REPAIR KIT 345.00 JPMORGAN CHASE BANK WATER PROD -PIPE CUTTERS 66.35 JPMORGAN CHASE BANK WATER PROD - RISERS 169.14 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 781.58 JPMORGAN CHASE BANK WATER PROD -METER LID 21.26 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 2,546.72 JPMORGAN CHASE BANK WATER PROD -METER SPUDS 40.26 JPMORGAN CHASE BANK WATER PROD - REGISTERS 367.50 JPMORGAN CHASE BANK BUMPER TO BUMPER - RATCHETS 28.38 JPMORGAN CHASE BANK ANCHOR PAINT -PAINT 154.85 Page 1 Claims List 10/05/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK HOME DEPOT -PAINT 32.96 JPMORGAN CHASE BANK HOME DEPOT -PAINT 34.33 JPMORGAN CHASE BANK OWASSO LUMBER - SUPPLIES 14.99 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 35.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 46.18 TOTAL WATER 8,442.05 WASTEWATER TREATMENT JPMORGAN CHASE BANK HACH -LAB SUPPLIES 491.64 JPMORGAN CHASE BANK PRECISION FIT - SOLENOID 384.82 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 96.04 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,046.27 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,589.71 UNIFIRST HOLDINGS LP UNIFORM SERVICES 52.63 UNIFIRST HOLDINGS LP UNIFORM SERVICES 49.20 JPMORGAN CHASE BANK HUTHER -BIO MONITORING 925.00 SCHUERMANN ENTERPRISES, INC INSTALL ANTENNA/CABLE 550.20 DALE & LEES SERVICE INC AIR COND. UNIT BLOWER 197.39 SCHREIBER CORP REPAIR PARTS 1,862.00 JPMORGAN CHASE BANK ARMOR PROTECT - APPAREL 35.71 SPRINT SPRINT CARDS 79.98 AT &T LONG DISTANCE LONG DISTANCE SERVICE 2.94 USA MOBILITY WIRELESS, INC PAGER USE 26.10 JPMORGAN CHASE BANK NCL -LAB EQUIPMENT 4,905.73 JPMORGAN CHASE BANK FASTENAL -TILT TRUCKS 1,467.74 AT &T CONSOLIDATED PHONE BILL 127.26 JPMORGAN CHASE BANK FISHER - ACCUMET PH METER 1,715.86 TOTAL WASTEWATER TREATMENT 17,606.22 WASTEWATER COLLECTION: JPMORGAN CHASE BANK LOWES- CONCRETE MIX 21.28 JPMORGAN CHASE BANK LOWES- CONCRETE MIX 18.35 JPMORGAN CHASE BANK TETRA TECH -SMOKE TESTING 14,883.59 JPMORGAN CHASE BANK LOWES - CONCRETE MIX 17.30 JPMORGAN CHASE BANK TETRA TECH -SMOKE TESTING 1,077.63 JPMORGAN CHASE BANK LOWES- MORTAR MIX 3.67 JPMORGAN CHASE BANK UPS STORE - POSTAGE 41.53 JPMORGAN CHASE BANK LOWES- SUPPLIES 10.26 USA MOBILITY WIRELESS, INC PAGER USE 43.50 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK ARMOR PROTECT - APPAREL 35.71 JPMORGAN CHASE BANK WATER PROD -PLUG 91.49 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 254.63 UNIFIRST HOLDINGS LP UNIFORM SERVICES 36.49 UNIFIRST HOLDINGS LP UNIFORM SERVICES 36.49 Page 2 Claims List 10/05/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION; JPMORGAN CHASE BANK WATER PROD - SUPPLIES 393.94 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 29.93 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 59.87 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 171.47 JPMORGAN CHASE BANK WATER PROD -RISER 76.45 JPMORGAN CHASE BANK WATER PROD - RISERS 136.00 JPMORGAN CHASE BANK WALMART - BATTERIES 47.28 JPMORGAN CHASE BANK WORLEYS -TOP SOIL 29.37 JPMORGAN CHASE BANK WORLEYS -TOP SOIL 74.75 TOTAL WASTEWATER COLLECTIONS 17,670.96 MEADOWCREST SEWERLINE JPMORGAN CHASE BANK DOEQ -PLAN REVIEW FEE 900.00 TOTAL MEADOWCREST SEWERLINE 900.00 REFUSE COLLECTIONS JPMORGAN CHASE BANK ALSUMA TRUCK - BEARING 565.67 JPMORGAN CHASE BANK ALSUMA TRUCK -LEAK REPAIR 1,114.36 JPMORGAN CHASE BANK BUMPER TO BUMPER -GAUGE 19.31 UNIFIRST HOLDINGS LP UNIFORM SERVICES 39.12 UNIFIRST HOLDINGS LP UNIFORM SERVICES 39.12 WORKHEALTH SOLUTIONS, LLC HEPATITIS A & B VACCINES 260.00 JPMORGAN CHASE BANK ALSUMA TRUCK - WINTERIZE 494.38 JPMORGAN CHASE BANK LOWES -HOSE REPAIR KIT 1.80 JPMORGAN CHASE BANK ARMOR PROTECT - APPAREL 35.75 SPRINT SPRINT CARDS 79.98 USA MOBILITY WIRELESS, INC PAGER USE 69.60 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 7,383.99 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 7,953.00 JPMORGAN CHASE BANK WALMART - PLANNER 7.97 AT &T CONSOLIDATED PHONE BILL 21.21 TOTAL REFUSE COLLECTIONS 18,085.26 RECYCLE CENTER AT &T CONSOLIDATED PHONE BILL 21.21 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 3,366.03 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,498.97 ZEE MEDICAL, INC FIRST AID SUPPLIES 54.30 LAMBERT BROWN SCALES INC REPAIRS 265.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.48 JPMORGAN CHASE BANK A & N TRAILER -AXLE 63.41 JPMORGAN CHASE BANK A & N TRAILER -PARTS 405.97 JPMORGAN CHASE BANK A & N TRAILER -PARTS 10.35 JPMORGAN CHASE BANK A & N TRAILER -U BOLT KIT 11.75 JPMORGAN CHASE BANK GRAINGER -PART 5.46 JPMORGAN CHASE BANK LOWES- SUPPLIES 49.60 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,734.15 Page 3 Claims List 10/05/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni RECYCLE CENTER... JPMORGAN CHASE BANK LOWES -BOLTS 19.26 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.48 JPMORGAN CHASE BANK OWASSO LUMBER -KEY 1.29 TOTAL RECYCLE CENTER 7,533.71 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 618733/06 NOTE 36,229.17 THE BANK OF NEW YORK TRUST CO 618713/FAP010003 -U01C 6,470.03 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -U04 21,498.27 THE BANK OF NEW YORK TRUST CO 212423/FAP1 00002-L/1 0 7,131.23 THE BANK OF NEW YORK TRUST CO 618710/ORF01002 -U01 B 11,941.12 THE BANK OF NEW YORK TRUST CO 618716/ORF020017 -UO2B 10,147.17 THE BANK OF NEW YORK TRUST CO 618719/ORF99008 -U99B 3,620.43 TOTAL OPWA DEBT SERVICE 97,037.42 FUND GRAND TOTAL 184,648.7 OPWA STF DEBT SERVICE THE BANK OF NEW YORK TRUST CO 628924/07 NOTE 138,109.24 RCB TRUST SERVICES SERIES 2004 NOTE 135,126.04 RCB TRUST SERVICES SERIES 2005 NOTE 136,882.50 RCB TRUST SERVICES SERIES 2008 NOTE 44,161.67 TOTAL OPWA STF DEBT SERVICE 454,279.45 FUND GRAND TOTAL 454,279.4 OPWA ST SUB -DEBT SERV SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 19,439.80 ITYANN DEVELOPMENT COMPANY, INC DEVELOPMENT AGREEMENT 38,862.05 TOTAL OPWA ST SUB - DEBT SERV 58,301.85 FUND GRAND TOTAL 58,301.8 OPWA GRAND TOTAL $697,230.06 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09/25/10 Department Payroll Expenses Total Expenses OPWA Administration 9,016.16 13,229.52 Utility Billing 4,572.80 7,682.32 Water 10,348.02 17,456.58 Wastewater 9,596.54 16,301.93 Wastewater Collection 7,258.05 11,465.04 Refuse 9,022.50 14,360.09 Recycle Center 1,182.40 2,011.21 E 76th St San Interceptor 1,125.00 1,272.94 FUND TOTAL 52,121.47 83,779.63 T}te City Witiaut Lirni #s. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Larry White Support Services Director SUBJECT: Recommendation of Award For Public Works Roof Replacement Project DATE: October 1, 2010 BACKGROUND: The roof on the Public Works Building is over 1 1 years old and has numerous leaks. Repairs have been required frequently during the past few years. Staff believes the roof requires replacement. When the project went out for bids, the vendors were given the option of bidding for a roof overlay IB PVC membrane process or a spray polyurethane foam roof process. Staff has recently put a roof overlay IB PVC membrane on another city building. This is a good roof process but it does have seams that could eventually leak. This product generally comes with a 15 -year warranty. While this is a good process, it is extremely expensive when compared to a spray polyurethane foam (SPF) roof process. In the SPF roof process, the whole roof surface receives a seamless, fully adhered, barrier to water that is 1.5 inches thick. This process utilizes properties of closed cell polyurethane foam which is sprayed directly onto and adheres to an existing roof after the removal of gravel, dirt and debris. This process eliminates costly removal of existing material and subsequent disposals into a landfill. A protective coating is then sprayed onto the foam itself to protect the SPF from UV rays. This product has a 10 -year warranty. This product will significantly reduce heating and cooling expenses for the building. Mr. Sam Cohen, Construction Project Manager at Texas A & M University in College Station, Texas, personally recommended the SPF roofing system to Pete Taylor, Maintenance Supervisor at the City of Owasso. The University has been using this type of roofing system for over 30 years. He stated that they have not experienced any problems with water leaks during this time. He did point out that the protective coating has to be reapplied every 8 to 10 years. ANALYSIS OF BIDS: A Notice to Bidders was published in the appropriate manner in August, 2010. A mandatory pre - bid site visit was conducted with each bidding contractor. Bids were publicly opened on Tuesday, September 7, 2010 at 2:00 pm at the Owasso City Hall with the following three (3) bids received: Roberts Roofing & Construction $34,200.00 B & B Enterprises $56,525.00 Decor Construction $79,341.21 The submitted bid packages were examined for any improper or unbalanced bids and none were discovered. Roberts Roofing, the low bidder, has been used for other City roof projects and provided good service on those projects. Other references gave positive recommendations concerning this vendor where the SPF roof process was used. PROJECT FUNDING: Funding for this project is included in the FY 2011 Public Works capital outlay budget. The budget is $35,000.00. RECOMMENDATION: Staff recommends the Trustees award the bid for the FY 2011 Public Works Roof Replacement Project to Roberts Roofing & Construction for the bid amount of $34,200.00. ATTACHMENT: A. Bid Comparison Sheet Attachment A BID COMPARISON SHEET All Bidders for the Public Works Roof Project were offered the opportunity to bid to install either an SPF roof processor a roof overlay with IB PVC membrane. The bid sheet required that the bidder specify which process or product they intended to use. The bids and the related processes or products are listed below. Company Name Roof Product or Process Bid Amount Laollarsl Roberts Roofing and SPF roof process called Construction Hydrosfop $34,200.00 B & B Enterprises SPF roof process called Conklin Roofing System $56,525.00 D6cor Construction Roof overlay with IB PVC membrane $79,341.21