HomeMy WebLinkAbout2010.10.19_City Council Agenda_AddendumRF�E�VRo
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TOTICE OF AN ADTE PgJBI,IC NIIE MEETING ® DHNDUM TCY,+,C*810 0
OWASSO CI'T'Y COUNCIL
The Owasso City Council will meet in regular session on Tuesday, October 19, 2010 at 6:30 PM
at Old Central, 109 N. Birch, Owasso, Oklahoma.
Notice of addendum filed in the office of the City Clerk and posted on the City Hall bulletin
board at 1:00 PM on Monday, October 18, 201
IV inn M. Stevens, Deputy City Clerk
F.11 11 11ALNOMPI
The following is submitted as an addendum to the Owasso City Council Agenda filed on Friday,
October 15, 2010. Items numbered 1 -4 shall remain the same. Items numbered 5 -19 shall
become Items numbered 6 -20 and a new Item number 5 is listed as follows:
5. Report from Mayor Bonebrake on Tulsa area efforts to increase regional cooperation by
becoming knowledgeable of and observing best practices by other metropolitan areas.
Mayor Bonebrake
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL RECEIVED
TYPE OF MEETING: Regular OCT 5 1010
DATE: October 19, 2010
TIME: 6:30 p.m. City Clefk %0*
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on
Friday, October 15, 2010.
Sherry Bishop, ity Clerk
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Invocation
Pastor Doug Gregg, Lifepoint Baptist Church
3. Flag Salute
4. Roll Call
5. Reading of the Mayor's Proclamation.
Mayor Bonebrake
Attachment # 5
Mayor Bonebrake will read a proclamation declaring October 23, 2010 through October
31, 2010 to be Red Ribbon Week in the City of Owasso.
6. Consideration and appropriate action relating to a request for City Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -
debatable.
A. Approval of Minutes of the October 5, 2010 Regular Meeting and the October 12, 2010
Special Meeting.
Attachment # 6 -A
B. Approval of Claims.
Attachment # 6 -B
C. Acknowledge receipt of the monthly FY 2010-11 budget status report.
Attachment # 6 -C
D. Authorization for the City Manager to execute a contract for property - casualty
coverage in an amount not to exceed $34,999, and authorization for payment.
Attachment # 6 -D
Owasso City Council
October 19, 2010
Page 2
E. Authorization for the City Manager to execute a contract with Midwest Employers
Casualty Company for Specific Excess Workers' Compensation Insurance, and
authorization of payment in the amount of $39,632.
Attachment # 6 -E
F. Authorization for the City Manager to execute the Purchase of Service Agreement
between the City of Owasso and Pelivan Transit in the amount of $49,393 for Fiscal Year
2011.
Attachment # 6 -F
Consideration and appropriate action relating to items removed from the Consent
Agenda.
Consideration and appropriate action relating to a request for City Council approval of a
budget amendment, increasing the appropriation for expenditures in the General Fund by
$70,096; in the Stormwater Management Fund by $662,218; and in the Ambulance Fund by
$10,500; and increasing estimated revenues in the Stormwater Management Fund by
$509,218.
Ms. Bishop
Attachment # 8
Staff recommends City Council approval of a budget amendment in the General Fund,
Stormwater Management Fund, and Ambulance Fund.
9. Consideration and appropriate action relating to a request for City Council approval of
annexation request OA- 10 -01, containing approximately 5 acres and located on the north
side of East 116th Street north and about a quarter of a mile west of North Garnett Road, also
recognized as 10857 East 116th Street North.
Ms. Darnaby- Pruner
Attachment # 9
Staff recommends City Council approval of annexation request OA- 10 -01.
10. Consideration and appropriate action relating to a request for City Council approval of
annexation request OA- 10 -02, containing approximately 40 acres and located at the
southwest corner of East 76th Street North and North 1615} East Avenue.
Ms. Darnaby- Pruner
Attachment # 10
Staff recommends City Council approval of annexation request OA- 10 -02.
11. Consideration and appropriate action relating to a request for City Council approval of a
budget amendment in the Park Development Fund, increasing the appropriation for
expenditures in the amount of $23,000.
Mr. Lehr
Attachment # 1 1
Staff recommends City Council approval of a budget amendment in the Park
Development Fund, increasing the appropriation for expenditures in the amount of
$23,000, for the purpose of bringing existing City -owned baseball fields up to the standards
required by the baseball facilities and activities user group agreement.
Owasso City Council
October 19, 2010
Page 3
12. Consideration and appropriate action relating to a request for City Council authorization
for the City Manager to execute an agreement for the purpose of managing City of
Owasso baseball facilities and activities.
Mr. Lehr
Attachment # 12
Staff recommends City Council authorization for the City Manager to execute an
agreement between the City of Owasso and Champions Baseball Owasso, for the purpose
of managing City of Owasso baseball facilities and activities.
13. Consideration and appropriate action relating to a request for City Council approval of the
Interlocal Agreement for Development of Sperry Land Use Master Plan.
Ms. Lombardi
Attachment # 13
Staff recommends City Council approval of the Interlocal Agreement for Development of
Sperry Land Use Master Plan.
14. Consideration and appropriate action relating to a request for City Council approval of
Resolution No. 2010 -13, a resolution amending the priority determination of the Capital
Improvements Projects for funding from the Capital Improvement Fund.
Mr. Ray
Attachment # 14
Staff recommends City Council approval of Resolution No. 2010 -13, a resolution amending
the priority determination of the Capital Improvements Projects for funding from the
Capital Improvement Fund to include the East 76'" Street North Widening Project from Hwy
169 to North 129'" East Avenue.
15. Report from City Manager.
16. Report from City Attorney.
17. Report from City Councilors.
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
19. Adjournment.
The City of Owasso
WHEREAS, cities across America have been plagued by the numerous
problems associated with drug, alcohol, and tobacco use; and
WHEREAS, there is hope that the growth of substance abuse can be
combated, and the hope lies in the -hard work and determination of our
communities to create a drug-free environment; and
WHEREAS, local leaders, in both government and in the community,
know that the support of residents and neighborhoods is the most effective tool
they can have in their efforts to reduce the use of drugs, alcohol, and tobacco by
Owassans, Oklahomans, and Americans; and
WHEREAS, as success will not occur overnight, our patience and
continued commitment to drug education and prevention are imperative; and
WHEREAS, the Red Ribbon Campaign was established by Congress in
1988 to promote the belief that individuals can make a difference and encourage
a drug-free lifestyle through involvement in drug prevention efforts; and
WHEREAS, October 23 -31 has been designated National Red Ribbon
Week, calling on all Americans to show their support for a drug-free world by
wearing a red ribbon and participating in drug free activities during that week;
NOW, THEREFORE, I, DOUG BONEBRAKE, by virtue of the authority
vested in me as Mayor of the City of Owasso, do hereby proclaim the week of
October 23, 2010 through October 31, 2010 to be
A�/r
in the City of Owasso, and do further encourage all citizens, businesses, and
public and private agencies to wear and display red ribbons and participate in
drug-free activities throughout the week.
IN WITNESS THEREOF, I have hereunto
set my hand and caused the seal of the City of
Owasso to be affixed this 19`h day of October,
2010.
Doug Bonebrake, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 5, 2010
The Owasso City Council met in regular session on Tuesday, October 5, 2010 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 6:00 p.m. on Friday, October 1, 2010.
ITEM 1. CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:31 p.m.
ITEM 2. INVOCATION
The invocation was offered by Dr. Craig Shaw of Rejoice Christian School.
ITEM 3. FLAG SALUTE
Councilor Stovall led the flag salute,
ITEM 4. ROLL CALL
PRESENT
Doug Bonebrake, Mayor
Steve Cataudella, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
STAFF
Sherry Bishop, Assistant City Manager
Julie Lombardi, City Attorney
ABSENT
Jon Sinex, Vice Mayor
Wayne Guevara, Councilor
ITEM 5. READING OF THE MAYOR'S PROCLAMATION
Mayor Bonebrake read a proclamation declaring the week of October 3 -9, 2010 to be Fire
Prevention Week in the City of Owasso.
ITEM 6. READING OF THE MAYOR'S PROCLAMATION
Mayor Bonebrake read a proclamation declaring the Saturday, October 23, 2010 to be Owasso
Harvest Festival Chili Cook -Off Day in the City of Owasso.
Owasso City Council October 5, 2010
ITEM 7. PRESENTATION OF THE EMPLOYEE OF THE QUARTER
Mr. Lehr presented Tim Doyle, General Services Superintendent at the Public Works Department,
and commended Mr. Doyle for his steadfast character while serving the City of Owasso and his
dedication to continuously improving not only himself, but those around him.
ITEM 8. PRESENTATION OF THE CHARACTER TRAIT OF LOYALTY
Mr. Yancey, Owasso Character Council member, presented to the City Council "Loyalty," the
Character Trait of the Month for October, 2010.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL
APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the September 21, 2010 Regular Meeting.
B. Approval of Claims,
C. Appointment of Daniel Dearing as the alternate appointee on the INCOG Tulsa
Transportation Management Area Technical Advisory Committee.
D. Approval of Ordinance No. 971, an ordinance closing to the public use a utility
easement located in the southwest quarter of section 9, township 21 north,
range 14 east, Tulsa county, Oklahoma, and repealing all ordinances or parts of
ordinances in conflict herewith.
E. Approval of Ordinance No, 972, an ordinance approving zoning application
number OZ -10 -02 changing the zoning of property located in section 15,
township 21 north, range 14 east, Tulsa county, Oklahoma, from agricultural and
commercial shopping districts to an office medium zoning designation, and
repealing all ordinances or parts of ordinances in conflict herewith.
Mr. Stovall moved, seconded by Mr. Cataudella, to approve the Consent Agenda with claims
totaling $253,777.02. Also included for review were the healthcare self- insurance claims report
and payroll payment report for pay period 09/25/10.
YEA: Bonebrake, Cataudella, Stovall
NAY: None
Motion carried 3 -0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM
THE CONSENT AGENDA
No action was required on this item,
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL REJECTION OF THE BIDS FOR THE RAYOLA PARK IMPROVEMENT PROJECT,
AND AUTHORIZE STAFF TO RE -BID THE PROJECT
Mr. Stevens presented the item, recommending City Council reject the three received bids due
to cost exceeding the Department's engineering estimate and available funding, and authorize
staff to re -bid the project.
2
Owasso City Council October 5, 2010
Mr. Cataudella moved, seconded by Mr. Stovall, to reject the bids and authorize staff to re -bid
the project, as recommended.
YEA: Bonebrake, Cataudella, Stovall
NAY: None
Motion carried 3 -0,
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL AUTHORIZATION FOR PAYMENT TO THE COURT, UPON FILING OF THE
COMMISSIONERS' REPORT RELATING TO THE CASE CITY OF OWASSO VS. STOKES, THE
COMMISSIONERS' AWARD, COMPENSATORY FEES TO EACH COMMISSIONER FOR HIS
OR HER SERVICE, AND ALL OTHER REQUIRED FEES.
Ms. Lombardi presented the item, recommending City Council authorization for payment to the
court, upon filing of the commissioners' report relating to the case City of Owasso vs. Stokes, the
commissioners' award, compensatory fees to each commissioner for his or her service, and all
other required fees.
Mr. Cataudella moved, seconded by Mr, Stovall, to authorize payment to the court the
commissioners' award, compensatory fees to each commissioner for his or her service, and all
other required fees, as recommended.
YEA: Bonebrake, Cataudella, Stovall
NAY: None
Motion carried 3 -0.
ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL APPROVAL OF THE MEDIATED SETTLEMENT AGREEMENT RELATING TO THE
CASE CITY OF OWASSO VS, MILLS; AUTHORIZATION FOR PAYMENT IN THE TOTAL
AMOUNT OF $100,000; AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE ALL
NECESSARY DOCUMENTS; AND AUTHORIZATION FOR DISMISSAL OF THE
CONDEMNATION ACTION
Ms. Lombardi presented the item, recommending City Council approval of the mediated
settlement agreement in the matter of City of Owasso vs, Mills, to include the acquisition of right -
of -way, compensation for damages to the property, and reinstallation of the landowner's
double gate and posts in concrete after construction has been completed. Staff further
recommends authorization for payment of $29,634 for the acquisition of right -of -way and
$70,366 in compensation for damages to the property, for a total amount of $100,000;
authorization for the City Manager to execute all necessary documents; and authorization for
dismissal of the condemnation action after the land has been obtained.
Mr. Stovall moved, seconded by Mr. Cataudella, to approve the mediated settlement
agreement; authorize payment in the total amount of $100,000; authorize the City Manager to
execute all necessary documents; and authorize dismissal of the condemnation action after the
land has been obtained, as recommended.
YEA: Bonebrake, Cataudella, Stovall
NAY: None
Owasso City Council
October 5, 2010
Motion carried 3 -0.
PUBLIC HEARING
ITEM 14. THE CITY COUNCIL WILL CONDUCT A PUBLIC HEARING FOR THE PURPOSE OF
RECEIVING CITIZEN COMMENTS AND INPUT RELATING TO PROPOSED CAPITAL
IMPROVEMENT PROJECTS TO BE FUNDED BY THE THIRD PENNY SALES TAX
Mr Lehr presented the item, noting that the purpose of the Public Hearing was to receive
comments and citizen input regarding a recommendation from the Owasso Capital
Improvement Committee to the City Council to amend the Capital Improvements Projects
Priority List, more specifically, to include the East 76th Street North Widening Project from US 169 to
North 129th East Avenue.
Mr, Bonebrake opened the floor to receive comments and citizen input. No comments were
given and no objections were expressed.
ITEM 15. REPORT FROM CITY MANAGER
Mr. Stevens provided the Public Works Department Project Status Report.
ITEM 16. REPORT FROM CITY ATTORNEY
No report
ITEM 17. REPORT FROM CITY COUNCILORS
Mr. Cataudella noted that the Run to the Beat 5 kilometer run will be held Saturday, September
11, 2010, with proceeds benefitting the Owasso Band. Mr. Bonebrake noted that annual city-
wide Block Party was also being held on Saturday, September 11, 2010.
Y10=3 11 RWI
None
ITEM 19. ADJOURNMENT
Mr. Cataudella moved, seconded by Mr. Stovall, to adjourn.
YEA: Bonebrake, Cataudella, Stovall
NAY: None
Motion carried 3 -0 and the meeting was adjourned at 7:28 p.m.
Klan Kamas, Minute Clerk
0
Doug Bonebrake, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, October 12, 2010
The Owasso City Council met in a special meeting on Tuesday, October 12, 2010 in the Council
Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 5;00 PM on Friday, October 8, 2010.
ITEM 1; CALL TO ORDER
Vice Mayor Jon Sinex called the meeting to order at 6;05 PM.
PRESENT ABSENT
Jon Sinex, Vice Mayor Doug Bonebrake, Mayor
Steve Cataudella, Councilor (arrives at 6;06 PM)
Wayne Guevara, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
ITEM 2; DISCUSSION RELATING TO ADMINISTRATIVE ITEMS
A. Supplemental Appropriations for Carryover Projects
B. Property Insurance - Contract Renewal
C. Excess Workers' Compensation Insurance - Contract Renewal
D. Pelivan Transit - Contract Renewal
Ms. Bishop introduced proposed supplemental appropriations relating to carryover projects and
proposed contract renewals relating to property insurance and excess workers' compensation
insurance. Ms. Bishop introduced a proposed contract renewal for services provided by Pelivan
Transit. Discussion was held on each item, and Ms. Bishop noted that, if no objections were
expressed, each would be placed on the agenda for the October 19, 2010 Regular City Council
Meeting for consideration and appropriate action.
ITEM 3; DISCUSSION RELATING TO OPERATIONAL ITEMS
A. Proposed Annexations - OA -10 -01 and OA -10 -02
Mr. Lehr introduced two proposed annexations, annexation request OA -10 -01 and annexation
request OA- 10 -02, and noted that if no objections were expressed, both items would be placed
on the agenda for the October 19, 2010 Regular City Council Meeting for consideration and
appropriate action.
ITEM 4; DISCUSSION RELATING TO CITY MANAGER ITEMS
A. Proposed Amendments to Board of Adjustment Process - Special Use
Permits
B. Sports Park User Agreement
C. Sports Park Supplemental Appropriation
D. Proposed Interlocal Agreement - Town of Sperry, Land Use Master Plan
E. Proposed Land Purchase - Historic Filling Station and CNG Project
F. City Manager Report
1, Vacancies on Sales Tax Watchdog Committee
2. Sales Tax Report
Owasso City Council October 12, 2010
A.) Mr. Fritschen introduced proposed amendments to the Board of Adjustment process and,
more specifically, the proposed implementation of Special Use Permits. B.) Mr. Lehr introduced
information relating to a proposed user agreement for the management of City of Owasso
baseball facilities and activities. C.) Mr. Lehr introduced a proposed supplemental appropriation
in the Park Development Fund relating to improvements required for the successful
implementation of a user agreement for baseball facilities and activities at the Owasso Sports
Park. Mr. Lehr noted that, if no objections were expressed, separate items relating to the user
agreement and supplemental appropriation would be placed on the agenda for the October
19, 2010 Regular City Council Meeting for consideration and appropriate action. E.) Mr. Ray
presented an update on the proposed land purchase relating to the Historic Filling Station
Reconstruction and CNG Project. F.) Mr. Ray provided an update to the Council on vacancies
on the Sales Tax Watchdog Committee. Ms. Bishop provided a report on the City's sales tax
revenues for the month of September.
ITEM 5: REPORT FROM CITY COUNCILORS
No report.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING
TO THE OFFICE OF THE CITY MANAGER; SUCH EXECUTIVE SESSION PROVIDED FOR IN
O.S. 25, SECTION 307(B)(1)
Mr. Cataudella moved, seconded by Mr. Stovall, to enter into Executive Session.
YEA: Sinex, Cataudella, Stovall, Guevara
NAY: None
Motion carried 4 -0.
Council entered into Executive Session at 7:45. Council returned to Regular Session 8:21
ITEM 7: ADJOURNMENT
Mr. Guevara moved for adjournment, seconded by Mr. Stovall.
YEA: Sinex, Cataudella, Stovall, Guevara
NAY: None
Motion carried 4 -0.
Meeting adjourned at 8:22 PM.
Mayor, Doug Bonebrake
Juliann M. Stevens, Deputy City Clerk
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
AEP /PSO
STREET LIGHTS
14.61
TREASURER PETTY CASH
REFUND /GOLDEN AGERS
36.00
TREASURER PETTY CASH
CC REFUND /HANSEN
50.00
TOTAL GENERAL 100.61
MUNICIPAL COURT
JPMORGAN CHASE BANK
OMCCA- CONFERENCE
250.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
1.95
SAV -ON PRINTING & SIGNS LLC
REMINDER SLIPS
77.57
YOUTH SERVICES OF TULSA
YOUTH COURT
3,750.00
TOTAL MUNICIPAL COURT 4,079.52
MANAGERIAL
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
1.62
JPMORGAN CHASE BANK
TULSA CHAMBER -MAYOR VISIT
2,000.00
CITY GARAGE
VEH PARTS FOR RESALE - SE
233.15
JPMORGAN CHASE BANK
PIKE PASS -FEES
1.60
JPMORGAN CHASE BANK
BAILEY RANCH - MEETING EXP
68.38
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
39.96
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
41.67
OWASSO BAND PATRONS CLUB
PUBLIC RELATIONS
200.44
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
132.09
TREASURER PETTY CASH
MEETING EXPENSE
6.50
TREASURER PETTY CASH
FILING FEE
31.00
JPMORGAN CHASE BANK
DOC -BENCH CITY HALL SOUTH
184.80
TOTAL MANAGERIAL 2,941.21
FINANCE
JPMORGAN CHASE BANK
LASERWORKS -TONER
64.10
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
41.67
CITY GARAGE
VEH PARTS FOR RESALE - SE
282.80
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
4.98
TOTAL FINANCE 393.55
HUMAN RESOURCES
JPMORGAN CHASE BANK
TULSA WORLD- ADVERTISING
671.60
JPMORGAN CHASE BANK
CHARACTER - BULLETINS
422.05
JPMORGAN CHASE BANK
CLAREMORE DAILY - ADVERT
44.25
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
GREENWOOD PERFORMANCE SYSTEMS INC
CM EVALUATION
1,275.00
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE EMPLOYMENT DRUG TEST
225.00
URGENT CARE OF GREEN COUNTRY, P.L.L
RAMDOM DRUG TESTS
250.00
AMERICANCHECKED, INC ATTN: BILLING
PRE - EMPLOYMENT BACKGROUND
346.90
JPMORGAN CHASE BANK
NEIGHBOR NEWS- ADVERTISING
40.10
TOTAL HUMAN RESOURCES 3,501.90
HR - CHARACTER INITIATIVE JALLAN B. JOHNSON
CHARACTER LUNCHEON
615.20
Page 1
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
jPayment Amouni
TOTAL HR -CHARACTER INITIATIVE 615.20
CHARACTER SCHOOLS JINTEGRITY FOCUS CHARLES R COKER ICHARACTER INITIATIVE 515.00
TOTAL CHARACTER SCHOOLS 515.00
GENERAL GOVERNMENT
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL -COX
21.50
JPMORGAN CHASE BANK
AMER WASTE- REFUSE SERVICE
133.84
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
9.98
MAILROOM FINANCE INC
POSTAGE
1,000.00
CINTAS CORPORATION
CARPET/ MAT CLEANING
30.45
AEP IPSO
ELECTRIC USE
3,897.46
JPMORGAN CHASE BANK
OWASSO COPIER - COPIES
360.00
HEARTLAND CONSULTING, INC
CONSULTING FEES FY11
10,500.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
132.76
UNITED STATES CELLULAR CORPORATION
CELL PHONE SERVICE
8.29
COMMUNITY PUBLISHERS INC
PUBLICATIONS
18.20
INDIAN NATIONS COUNCIL OF GOVERNMEN
LEGISLATIVE CONSORTIUM
957.00
TULSA COUNTY CLERK
FILING FEES
126.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
239.82
MAIL FINANCE, INC
POSTAGE MACHINE LEASE
389.00
TOTAL GENERAL GOVERNMENT 17,824.30
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
LASERWORKS -TONER
64.10
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
26.99
TULSA COUNTY MIS
TULSA COUNTY LAND RECORDS
30.00
JPMORGAN CHASE BANK
OFFICE DEPOT - GLOSSY PAPER
23.86
JPMORGAN CHASE BANK
APA- CONFERENCE
150.00
JPMORGAN CHASE BANK
URBAN INSTITUTE - WORKSHOP
250.00
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
274.62
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
125.00
INDIAN NATIONS COUNCIL OF GOVERNMEN
2ND QUARTER DUES
4,860.75
JPMORGAN CHASE BANK
TRAINING EXPENSE
9.77
TOTAL COMMUNITY DEVELOPMENT 5,815.091
ENGINEERING
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
166.67
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
493.84
UNITED STATES CELLULAR CORPORATION
CELL PHONE SERVICE
56.43
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
13.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
13.20
CITY GARAGE
VEH PARTS FOR RESALE - SE
344.24
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
37.29
TOTAL ENGINEERING 1,124.87
Page 2
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
INFORMATION TECHNOLOGY
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
32.48
JPMORGAN CHASE BANK
COX - MONTHLY INTERNET
1,550.00
JPMORGAN CHASE BANK
WEBASSISTCO -WEB DEV
99.99
JPMORGAN CHASE BANK
HOSTICA -WEB HOSTING
186.84
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
41.67
SUNGARD PUBLIC SECTOR INC.
COGNOS TRAINING FOR USERS
210.00
TOTAL INFORMATION TECHNOLOGY 2,120.98
SUPPORT SERVICES
JPMORGAN CHASE BANK
ACTION SPRING -PARTS
37.50
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
166.67
CITY GARAGE
VEH PARTS FOR RESALE - SE
154.28
JPMORGAN CHASE BANK
OREILLYS -PARTS
1.99
JPMORGAN CHASE BANK
ROBERTSON - PLUMBING PARTS
28.02
JPMORGAN CHASE BANK
ROBERTSON - PLUMBING PARTS
12.17
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
351.42
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
218.86
JPMORGAN CHASE BANK
LOWES -TILES
3.78
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
19.92
COX COMMUNICATIONS
INTERNET SVC FEE FOR OC
69.95
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
29.56
JPMORGAN CHASE BANK
PIKE PASS -FEES
7.80
JPMORGAN CHASE BANK
LOWES -FLOOR CLEANER
15.34
JPMORGAN CHASE BANK
MURPHY SANITARY - SUPPLIES
132.27
JPMORGAN CHASE BANK
LOWES -RENT SIGN
14.98
TOTAL SUPPORT SERVICES 1,303.01
CEMETERY
AEP /PSO
ELECTRIC USE
35.07
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
30.38
OWASSO TOP SOIL
DIRT
60.00
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
24.64
TOTAL CEMETERY 150.09
POLICE SERVICES
JPMORGAN CHASE BANK
WALMART- COFFEE CREAMER
2.25
JPMORGAN CHASE BANK
PIKE PASS -FEES
72.50
JPMORGAN CHASE BANK
OFFICE DEPOT -TAPE
18.99
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
142.68
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
4,666.67
JPMORGAN CHASE BANK
DELL -TONER
407.29
CITY GARAGE
VEH PARTS FOR RESALE - SE
2,541.85
JPMORGAN CHASE BANK
FIREARMS TRAINING
13.92
SUNGARD PUBLIC SECTOR INC.
ETS TRAINING
520.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
50.35
Page 3
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
POLICE SERVICES...
JPMORGAN CHASE BANK
LISPS- SHIPPING
13.48
AEP /PSO
ELECTRIC USE
2,542.09
ACCURACY, INC DBA ULTRAMAX AMMUNITI
AMMO
2,548.00
COUNCIL ON LAW ENFORCEMENT EDUCATIC
ROYCE GRACIE CLEET TRAINI
200.00
GREEN COUNTRY INVESTIGATIONS
PRE - EMPLOYMENT POLYGRAPH
100.00
LAW ENFORCEMENT PSYCHOLOGICAL SERV
MMPI -2 FOR SLITZKER
80.00
JPMORGAN CHASE BANK
WALMART -AMMO
102.88
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY11
157.50
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY11
157.50
JPMORGAN CHASE BANK
OWASSO COPIER - COPIES
360.00
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
8,123.55
JPMORGAN CHASE BANK
OWASSO FITNESS - MEMBERSHIP
240.00
TREASURER PETTY CASH
SUPPLIES
44.37
TREASURER PETTY CASH
TRAINING EXPENSE
433.63
TREASURER PETTY CASH
NOTARY BOND FILING FEE
10.00
JPMORGAN CHASE BANK
GLOCK- PISTOLS
918.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
72.07
JPMORGAN CHASE BANK
PATROL TECH - BATTERY
24.00
JPMORGAN CHASE BANK
WALMART- PACKING TAPE
16.88
TOTAL POLICE SERVICES 24,580.45
POLICE COMMUNICATIONS
DEPARTMENT OF PUBLIC SAFETY
OLETS EQUIPMENT & DATAMAX
450.00
LAW ENFORCEMENT PSYCHOLOGICAL SERV
MMPI -2 FOR HOLDEN
80.00
LANGUAGE LINE SERVICES
TRANSLATION SERVICES
27.43
AEP /PSO
ELECTRIC USE
163.79
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
23.97
JPMORGAN CHASE BANK
MEDICAP- PRISONER MEDS
22.60
JPMORGAN CHASE BANK
WALMART- PRISONER MEALS
135.26
JPMORGAN CHASE BANK
DELL -TONER
412.88
URGENT CARE OF GREEN COUNTRY, P.L.L
TB TEST
22.00
JPMORGAN CHASE BANK
PAYPAL- UNIFORMS
84.00
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
45.40
TOTAL POLICE COMMUNICATIONS 1,467.33
ANIMAL CONTROL
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
93.10
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
133.78
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
166.67
JPMORGAN CHASE BANK
ANIMAL CARE - TRANSMITTER
100.08
AEP /PSO
ELECTRIC USE
245.19
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
28.00
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
28.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
176.08
JPMORGAN CHASE BANK
Al SURVEILLANCE -MOUNT
28.04
Page 4
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
jPay ment Amount
TOTAL ANIMAL CONTROL 998.941
FIRE SERVICES
JPMORGAN CHASE BANK
TRAINING EXPENSE
18.00
JPMORGAN CHASE BANK
LOWES -ST 1 RENOVATION
52.69
JPMORGAN CHASE BANK
TRAINING EXPENSE
7.04
JPMORGAN CHASE BANK
OWASSO FITNESS - MEMBERSHIP
450.00
TREASURER PETTY CASH
TRAVEL EXPENSES
125.60
JPMORGAN CHASE BANK
AMAZON - LEADERSHIP BOOK
21.78
JPMORGAN CHASE BANK
TRAINING EXPENSE
6.58
JPMORGAN CHASE BANK
TRAINING EXPENSE
7.77
JPMORGAN CHASE BANK
P &K EQUIP -LAWN EQUIPMENT
48.53
JPMORGAN CHASE BANK
TRAINING EXPENSE
7.33
JPMORGAN CHASE BANK
ADVANCE AUTO - ABSORBANT
9.98
JPMORGAN CHASE BANK
TRAINING EXPENSE
7.57
JPMORGAN CHASE BANK
AMAZON- LEADERSHIP BOOK
22.32
JPMORGAN CHASE BANK
TRAINING EXPENSE
6.38
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
489.93
JPMORGAN CHASE BANK
PAYPAL- APPAREL
503.00
JPMORGAN CHASE BANK
CASCO- APPAREL
290.00
JPMORGAN CHASE BANK
ACADEMY -UNIF APPAREL
79.99
JPMORGAN CHASE BANK
AMAZON- LEADERSHIP BOOK
7.97
JPMORGAN CHASE BANK
BAPTIST ATHLETIC - APPAREL
640.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
4.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
4.00
AEP /PSO
ELECTRIC USE
3,171.31
JPMORGAN CHASE BANK
TRAINING EXPENSE
9.24
JPMORGAN CHASE BANK
TRAINING EXPENSE
1.94
JPMORGAN CHASE BANK
TRAINING EXPENSE
9.24
JPMORGAN CHASE BANK
TRAINING EXPENSE
1.94
JPMORGAN CHASE BANK
TRAINING EXPENSE
7.46
JPMORGAN CHASE BANK
TRAINING EXPENSE
7.31
JPMORGAN CHASE BANK
AMAZON- LEADERSHIP BOOK
20.28
JPMORGAN CHASE BANK
LOWES -ST 1 RENOVATION
48.53
JPMORGAN CHASE BANK
LOWES- TABLES
199.92
JPMORGAN CHASE BANK
TRAINING EXPENSE
15.00
JPMORGAN CHASE BANK
LOWES-ST 1 RENOVATION
20.15
JPMORGAN CHASE BANK
TRAINING EXPENSE
7.25
JPMORGAN CHASE BANK
TRAINING EXPENSE
7.36
JPMORGAN CHASE BANK
LOWES- ST 1 RENOVATION
26.83
JPMORGAN CHASE BANK
LOWES -ST 1 RENOVATION
76.13
JPMORGAN CHASE BANK
TRAINING EXPENSE
19.00
JPMORGAN CHASE BANK
LOWES -ST 1 RENOVATION
165.97
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS
30.00
JPMORGAN CHASE BANK
TRAINING EXPENSE
15.06
JPMORGAN CHASE BANK
AMSAN- SUPPLIES
495.10
Page 5
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
FIRE SERVICES...
SUNGARD PUBLIC SECTOR INC.
ETS TRAINING
520.00
JPMORGAN CHASE BANK
LOWES -PARTS
26.05
JPMORGAN CHASE BANK
TRAVEL EXPENSE
6.37
JPMORGAN CHASE BANK
TJ MAXX- APPAREL
146.95
JPMORGAN CHASE BANK
PIKE PASS -FEES
4.20
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
1,166.67
CITY GARAGE
VEH PARTS FOR RESALE - SE
1,171.12
JPMORGAN CHASE BANK
WAYEST -SCBA STRAPS
576.50
JPMORGAN CHASE BANK
SHOE CARNIVAL - APPAREL
18.99
JPMORGAN CHASE BANK
HOME DEPOT - LADDER
199.00
JPMORGAN CHASE BANK
HOME DEPOT -ST1 RENOVATION
208.65
JPMORGAN CHASE BANK
HOME DEPOT -ST1 RENOVATION
18.81
JPMORGAN CHASE BANK
LOWES- MICROWAVE
106.82
JPMORGAN CHASE BANK
LOWES -PARTS
11.44
JPMORGAN CHASE BANK
LOWES -ST 1 RENOVATION
59.38
JPMORGAN CHASE BANK
TRAINING EXPENSE
14.11
JPMORGAN CHASE BANK
TRAINING EXPENSE
40.00
JPMORGAN CHASE BANK
TRAINING EXPENSE
24.35
JPMORGAN CHASE BANK
LOWES -DRILL BIT
7.68
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
1,911.23
JPMORGAN CHASE BANK
TRAINING EXPENSE
21.26
JPMORGAN CHASE BANK
HOME DEPOT -ST1 RENOVATION
185.68
JPMORGAN CHASE BANK
HOME DEPOT -ST1 RENOVATION
8.91
JPMORGAN CHASE BANK
TRAINING EXPENSE
9.57
JPMORGAN CHASE BANK
TRAINING EXPENSE
2.11
JPMORGAN CHASE BANK
TRAINING EXPENSE
2.11
JPMORGAN CHASE BANK
TRAINING EXPENSE
5.47
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
249.20
TOTAL FIRE SERVICES 13,888.11
EMERGENCY PREPAREDNES
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
2.48
VERDIGRIS VALLEY ELECTRIC COOP
ELEC BILL - STORM SIRENS
20.40
VERDIGRIS VALLEY ELECTRIC COOP
ELEC BILL - STORM SIRENS
20.40
AEP /PSO
ELECTRIC USE
104.48
TOTAL EMERGENCY PREPAREDNESS 147.76
STREETS
AEP /PSO
ELECTRIC USE
1,244.41
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
973.43
SHERWOOD CONSTRUCTION CO, INC
CONCRETE
130.50
WORKHEALTH SOLUTIONS, LLC
HEPATITIS A & B VACCINES
260.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
38.54
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
40.24
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
MAXWELL SUPPLY - HANDLES
106.17
OWASSO TOP SOIL
DIRT
60.00
Page 6
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
STREETS...
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
JPMORGAN CHASE BANK
LOWES- HANDLES
28.94
ROADSAFE TRAFFIC SYSTEMS, INC
BARRICADE RENTAL
109.20
CITY GARAGE
VEH PARTS FOR RESALE - SE
272.16
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
1,166.67
AEP /PSO
STREET LIGHTS
5,292.97
JPMORGAN CHASE BANK
TAPCO - SAFETY TAPE
420.00
TOTAL STREETS 11,656.23
STORMWATER
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
1,166.67
CITY GARAGE
VEH PARTS FOR RESALE - SE
439.07
JPMORGAN CHASE BANK
P & K EQUIPMENT -PARTS
176.58
JPMORGAN CHASE BANK
WALMART -NET
17.96
JPMORGAN CHASE BANK
WATER PROD - MANHOLE HOOK
23.68
JPMORGAN CHASE BANK
WATER PROD - MANHOLE LIDS
400.00
JPMORGAN CHASE BANK
WALMART- STORAGE COOLER
24.88
JPMORGAN CHASE BANK
ESTES -PARTS
61.12
JPMORGAN CHASE BANK
THOMPSONS -HAY BALES
88.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
47.86
JPMORGAN CHASE BANK
HOME DEPOT - PLYWOOD
13.97
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
47.86
WORKHEALTH SOLUTIONS, LLC
HEPATITIS A & B VACCINES
390.00
JPMORGAN CHASE BANK
THOMPSONS -HAY BALES
38.78
JPMORGAN CHASE BANK
P & K EQUIP -SPARK PLUGS
13.00
JPMORGAN CHASE BANK
LOWES -LEVEL
32.97
JPMORGAN CHASE BANK
P & K EQUIP- TRIMMER SVCS
40.00
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
1,250.89
JPMORGAN CHASE BANK
ATWOODS -LIFT PINS
7.58
TOTAL STORMWATER 4,281.07
PARKS
UNIFIRST HOLDINGS LP
UNIFORM RENTALS & CLEANIN
14.65
ANCHOR STONE COMPANY
LIMESTONE SCREENINGS
10.06
TUCKER CHEMICAL, INC.
PARK RESTROOM SUPPLIES
79.20
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE - CENTENNIAL
141.10
JOHN MCGEE
MCCARTY PARK MOWINGS
330.00
TAQWA MU -MIN
RAYOLA & ELM CREEK PARK
1,034.00
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
506.70
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
41.97
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
13.99
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
7.98
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
9.99
AEP /PSO
ELECTRIC USE
1,370.14
CITY GARAGE
VEH PARTS FOR RESALE - SE
23.69
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
250.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
25.14
Page 7
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
PARKS...
JPMORGAN CHASE BANK
WINDY CITY -FEST SUPPLIES
223.12
JPMORGAN CHASE BANK
LOWES- SUPPLIES
13.52
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
188.90
TOTAL PARKS 4,284.15
COMMUNITY CENTER
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
140.74
JPMORGAN CHASE BANK
CHARACTER - BULLETINS
35.00
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
41.67
AEP /PSO
ELECTRIC USE
1,445.79
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
13.56
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
171.80
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
8.54
TOTAL COMMUNITY CENTER 1,857.10
HISTORICAL MUSEUM
AEP /PSO
ELECTRIC USE
116.23
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
101.30
TREASURER PETTY CASH
MILEAGE /BOUTWELL
25.75
TOTAL HISTORICAL MUSEUM 243.28
ECONOMIC DEV
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
41.67
JPMORGAN CHASE BANK
WEBSCRIBBLE- HOSTING
19.99
CITY GARAGE
VEH PARTS FOR RESALE - SE
11.91
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
41.16
TOTAL ECONOMIC DEV 114.73
FUND GRAND TOTAL 104,004.4
AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 276.25
LLOYD GEIBERT AMBULANCE REFUND 100.96
TOTAL AMBULANCE SERVICE 377.21
AMBULANCE
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
720.73
JPMORGAN CHASE BANK
FULLERTON- OXYGEN
26.58
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
29.44
JPMORGAN CHASE BANK
PSI - SUPPLIES
685.00
CITY GARAGE
VEH PARTS FOR RESALE - SE
27.72
CITY GARAGE
OVERHEAD LABOR CHGS - SEP
1,000.00
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
1,773.39
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
114.00
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
57.00
TOTAL AMBULANCE 4,433.86
Page 8
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
FUND GRAND TOTAL 4,811.0
E911 COMMUNICATIONS JPMORGAN CHASE BANK TOTAL RADIO -MAINT FEE 285.00
TOTAL E911 COMMUNICATIONS 285.00
FUND GRAND TOTAL 285.0
HOTEL TAX - ECON DEV TREASURER PETTY CASH SHUTTLE BUS 300.00
TOTAL HOTEL TAX - ECON DEV 300.00
STRONG NEIGHBORHOODS
ROADSAFE TRAFFIC SYSTEMS, INC
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
BARRICADES -BLOCK PARTY
CARTRIDGE WORLD -TONER
DELL -BLACK TONER
40.00
69.99
67.88
TOTAL STRONG NEIGHBORHOODS 177.87
FUND GRAND TOTAL 477'8
STORMWATER - STORMWATI
MESHEK & ASSOCIATES, P.L.C.
ACCURATE ENVIRONMENTAL
ACCURATE ENVIRONMENTAL
ACCURATE ENVIRONMENTAL
ENGINEERING SERVICES
STORMWATER POND TESTING
STORMWATER POND TESTING
STORMWATER POND TESTING
885.00
478.75
1,040.00
855.00
TOTAL STORMWATER - STORMWATER 3,258.75
STRM MGMT - GARNETT DET
TERRACON CONSULTANTS INC
TERRACON CONSULTANTS INC
CHEROKEE BUILDERS
SOIL TESTING FOR E 96 ST
SOIL TESTING FOR E 96 ST
CONSTRUCTION SERVICES
1,307.49
1,357.85
86,684.40
TOTAL STRM MGMT - GARNETT DETN 89,349.74
STORMWATER ATLAS MAPPI IMESHEK & ASSOCIATES, P.L.C. JENGINEERING SERVICES 13,411.50
TOTAL STORMWATER ATLAS MAPPING 13,411.50
FUND GRAND TOTAL 106,019.9
AMBULANCE CAPITAL FD WAYNE R. GAYLORD A/C CIRCUIT TO SERVER RM 225.00
PAUL HARRISON HEAT & AIR, INC A/C SYSTEM INSTALLED 1,800.00
TOTAL AMBULANCE CAPITAL FD 2,025.00
FUND GRAND TOTAL 2,025.0
FIRE CAPITAL FD
JPMORGAN CHASE BANK
ANCHOR STONE COMPANY
OWASSO LUMBER - SUPPLIES
DRIVEWAY PROJECT
83.06
166.08
Page 9
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
FIRE CAPITAL FD...
SHERWOOD CONSTRUCTION CO, INC
FIRE STATION DRIVE REPAIR
3,168.00
MILL CREEK LUMBER & SUPPLY
LUMBER
6.77
TURN -KEY MOBILE, INC
CF -19 TOUGHBOOKS
9,000.00
TURN -KEY MOBILE, INC
BACKLIT RUBBERIZED KEYBOA
720.00
TURN -KEY MOBILE, INC
ADDITIONAL 2GB OF RAM FOR
192.00
TURN -KEY MOBILE, INC
CF -19 5YR PROTECTION PLUS
2,355.00
TURN -KEY MOBILE, INC
LIND POWER SUPPLIES FOR V
270.00
TURN -KEY MOBILE, INC
GAMBER JOHNSON MOUNT BASE
78.00
TURN -KEY MOBILE, INC
GAMBER JOHNSON MOUNT SWIV
360.00
TURN -KEY MOBILE, INC
GAMBER JOHNSON MOUNT LAPT
597.00
JPMORGAN CHASE BANK
CONRAD FIRE - EQUIPMENT
275.30
JPMORGAN CHASE BANK
WAYEST- CREDIT FOR CAMERA
- 9,000.00
TOTAL FIRE CAPITAL FD 8,271.21
8,271'2
FUND GRAND TOTAL
CI - 86 STIR MAIN - -MEM DISPUTE RESOLUTION CONSULTANTS, INC MILLS MEDIATION 981.25
HAZEL ROWENA MILLS CITY OF OWASSO VS MILLS 100,000.00
TOTAL CI - 86 STR MAIN - -MEM 100,981.25
CI - TRAFFIC SIGNAL ENHAN TRAFFIC ENGINEERING CONSULTANTS,INC SIGNAL SYSTEM ANALYSIS 1,470.00
TOTAL CI - TRAFFIC SIGNAL ENHAN 1,470.00
FUND GRAND TOTAL 102,451.2
CITY GARAGE
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.20
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
JPMORGAN CHASE BANK
B & M OIL -PARTS
932.25
JPMORGAN CHASE BANK
CLASSIC CHEVY- REPAIRS
205.96
JPMORGAN CHASE BANK
CLASSIC CHEVY -PARTS
509.07
JPMORGAN CHASE BANK
UNITED FORD -PARTS
64.78
JPMORGAN CHASE BANK
UNITED FORD -PARTS
53.29
JPMORGAN CHASE BANK
UNITED FORD -PARTS
218.68
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - SEPT 20
58.81
T & W TIRE, LP
TIRES FOR TRASH TRUCKS
1,142.40
ROSS M. LEWIS
MUFFLER FOR POLICE CAR
89.95
AEP /PSO
ELECTRIC USE
379.83
JPMORGAN CHASE BANK
UNITED FORD -PARTS
372.82
JPMORGAN CHASE BANK
UNITED FORD -PARTS
79.96
JPMORGAN CHASE BANK
OCT EQUIPMENT -PARTS
1,347.79
JPMORGAN CHASE BANK
STANDARD SUPPLY -FUEL PUMP
24.95
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
24.99
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
127.15
Page 10
Claims List
10/19/2010
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
CITY GARAGE...
JPMORGAN CHASE BANK
JIM NORTON- REPAIRS
306.35
JPMORGAN CHASE BANK
OREILLYS- SUPPLIES
125.58
JPMORGAN CHASE BANK
OREILLYS -PARTS
3,150.44
TOTAL CITY GARAGE 9,281.52
9,281.5
FUND GRAND TOTAL
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
264.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
578.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
264.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
578.00
TOTAL WORKERS' COMP SELF -INS 2,262.00
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
1,239.50
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
410.17
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
746.07
OK TAX COMMISSION SPECIAL TAX UNIT
MULTIPLE INJURY TRUST FUN
1,260.63
UNITED SAFETY & CLAIMS INC
WORKERS COMP TPA SERVICE
1,550.00
TOTAL WORKERS' COMP SELF -INS 5,206.37
7,468.3
FUND GRAND TOTAL
GEN LIAB -PROP SELF INS
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL SERVICES
1,015.00
ATKINSON, HASKINS, NELLIS,
LEGAL SERVICES - HUCKANS
735.08
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL SERVICES
7,611.43
TOTAL GEN LIAB -PROP SELF INS 9,361.51
9,361.5
FUND GRAND TOTAL
PLEASANT VIEW DEBT SER JEDWARD D. JONES CO. ISEWER IMPROVEMENT BONDS 5,210.00
TOTAL PLEASANT VIEW DEBT SER 5,210.00
FUND GRAND TOTAL 5,210.0
CITY GRAND TOTAL $359,667.27
Page 11
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 10109/10
Department
Payroll Expenses
Total Expenses
Municipal Court
4,586.31
6,186.88
Managerial
19,335.08
26,774.67
Finance
12,959.52
19,299.88
Human Resources
5,984.83
9,734.70
Community Development
10,653.24
15,132.40
Engineering
13,224.20
19,653.52
Information Systems
7,926.23
12,201.13
Support Services
6,792.69
9,839.95
Police
98,251.72
149,629.53
Central Dispatch
12,113.34
19,961.32
Animal Control
2,258.40
3,484.44
Fire
98,683.66
144,320.22
Emergency Preparedness
2,818.43
4,328.22
Streets
6,761.37
11,336.47
Stormwater /ROW Maint.
8,427.40
12,522.49
Park Maintenance
6,065.02
9,166.47
Community- Senior Center
3,145.50
5,109.67
Historical Museum
2,054.82
2,813.17
Economic Development
2,876.92
3,818.43
General Fund Total 324,918.68 485,313.56
Garage Fund Total 4,103.60 6,488.28
Ambulance Fund Total 20,520.66 30,049.51
Emergency 911 Fund Total 2,137.65 3,522.51
Worker's Compensation Total 5,704.84 6,864.87
Strong Neighborhoods 2,102.12 3,155.18
Stormwater Detention 725.00 820.34
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/19/10
VENDOR DESCRIPTION AMOUNT
AETNA HEALTHCARE MEDICAL SERVICE 20,521.88
HEALTHCARE MEDICAL SERVICE 68,513.93
HEALTHCARE DEPT TOTAL 89,035.81
DELTA DENTAL DENTAL MEDICAL SERVICE 472.00
ADMIN FEES 1,783.34
DENTAL DEPT TOTAL 2,255.34
VSP VISION MEDICAL SERVICES 1,948.70
VISION DEPT TOTAL 1,948.70
HEALTHCARE SELF INSURANCE FUND TOTAL 93,239.85
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2010 -2011
Statement of Revenues & Expenditures
As of September 30, 2010
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTALTRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
MONTH YEAR
PERCENT
$ 1,528,078
$ 4,680,961
$ 18,400,200
25.44%
8,467
37,624
239,300
15.72%
39,375
122,067
2,363,726
5.16%
33,721
104,125
507,660
20.51%
70,747
196,433
778,700
25.23%
7,157
57,042
398,800
14.30%
1,687,545
5,198,252
22,688,386
22.91%
968,861
2,947,182
13,189,838
22.34%
57,698
159,943
618,980
25.84%
93,183
462,102
1,547,197
29.87%
8,188
20,176
1,879,676
1.07%
1,127,931
3,5891404
20.83%
17,235,691
559,614
1,608,849
29.51%
5,452,695
1,023,387
2,838,965
10,987,000
25.84%
(1,433,386)
(4,329,220)
(16,831,075)
25.72%
(409,999)
(1,490,255)
(5,844,075)
25.50%
149,615
118,594
(391,380)
3,716,981
$ 3,835,575
1,736,718 1,736,718
$ 1,855,312 $ 1,345,338
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: Property Insurance Renewal
DATE: October 15, 2010
BACKGROUND:
Each year the City's property- casualty insurance coverage renews on November 1 St. This policy
provides coverage for City property, including non - building items (i.e. traffic lights and pump
stations), similar to homeowners insurance. Renewal quotes are being solicited by the City's
agent of record based on the current deductible of $25,000. The City must enter into a contract
for property coverage prior to the November 1St renewal date, Quotes have been obtained
from various carriers. AGCS Marine provided the most competitive quote at $34,999, a $5,573
increase over last year's premium of $29,426.
Staff would like to give our agent of record the ability to negotiate with carriers to insure we are
receiving the lowest rate possible for the coverage we need, In order to allow staff and our
agent of record this opportunity, staff is recommending Council authorization for the City
Manager to approve a contract for property - casualty insurance for an amount not to exceed
$34,999. This authorization will allow the City Manager to enter into a contract for a lesser
amount should a lower amount be negotiated prior to October 31 St.
FUNDING:
Property casualty insurance is funded through the General Liability - Property Self- Insurance Fund.
The FY 2011 budget includes funding for the proposed renewal,
RECOMMENDATION:
Staff recommends City Council authorization for the City Manager to execute a contract for
property - casualty insurance and authorization for payment in an amount not to exceed $34,999.
Ar
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: Excess Workers' Compensation Coverage
DATE: October 15, 2010
BACKGROUND:
The City is self- insured for workers' compensation. As a result, all costs associated with an
employee's on- the -job injury are paid by the City through the Workers' Comp fund, up to the
specific retention limit of $750,000 per injury. The City purchases Specific Excess Workers'
Compensation insurance to protect the City from exposure to any injury with expenses
exceeding $750,000. The Excess coverage renews annually on October 26th and is calculated
as a rate per $100 of payroll. This year's renewal increased from $36,871 to $39,632. The
increase is a combination of an increase in estimated payroll for the next year and an increase
in the rate per $100 of payroll, from 0.3126 to 0.3282.
COMMENTS:
Specific Excess Workers' Compensation insurance is funded through the Workers' Compensation
Self- Insurance fund. The FY 2011 budget includes funding for the proposed renewal.
RECOMMENDATION:
Staff recommends City Council authorization for the City Manager to execute a contract with
Midwest Employers Casualty Company for Specific Excess Workers' Compensation Insurance,
and authorization for payment in the amount of $39,632.
Aft
The e City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Juliann M. Stevens
Administrative Assistant
SUBJECT: Pelivan Transit Agreement Renewal
DATE: October 15, 2010
BACKGROUND:
Pelivan Transit is a demand - response transportation service operated by the Grand Gateway
Economic Development Association. A non - profit organization, operating primarily on funding
from governmental and corporate entities, including federal and state grants, Pelivan Transit
focuses on providing transportation to individuals who do not consistently have a private means
of transportation.
Pelivan Transit began its Owasso operations in December 2007, following City Council action to
approve a one -year agreement for transportation services between the City of Owasso and
Grand Gateway in the amount of $41,975. Since that time, the service has built a stable
customer base. Pelivan operates two handicap accessible vans in the Owasso area, Monday
through Friday, from 8:00am until 4:00pm. Following a surge in the price of fuel, the city's
contribution increased the second year of operation to $49,393. The city's contribution remained
the same for the third year of operation as Grand Gateway continued to receive additional
state and federal grant funding.
REQUEST FOR ACTION:
Pelivan Transit is requesting the City of Owasso execute a letter of agreement for services to be
provided by Pelivan from October 1, 2010 through September 30, 2011 in the amount of $49,393,
the same amount as the previous agreements for FY 09 and FY 10. This amount is included in the
FY 11 budget.
TRANSPORTATION DATA:
Data collected by the Pelivan Administration staff indicates that ridership during the first two
years of operation increased significantly during the months of January through June and
remained steady during the remainder of both years. Data collected year to date for 2010
shows a slight decrease in ridership from 2009 (averaging about 4 fewer passengers per
operating day). Between January 2010 and August 2010, 23,441 vehicle miles were traveled
with approximately 80% of the ridership consisting of disabled citizens, elderly citizens, or elderly
disabled citizens.
CHANGES EXPECTED IN 2010:
Based on a new grant received by Pelivan this year, funding will be available to offer an
additional route anticipated to begin in November that will loop several times per day through
Owasso connecting Oologah, Nowata, Bartlesville and the north Tulsa area. This route is
expected to run Monday, Wednesday, and Friday of each week. On Tuesday and Thursday of
each week, the transport van will be used in Owasso in addition to the two regular vehicles.
Also new for this year is a separate grant to Pelivan from the Nine Tribes of Northeast Oklahoma
that will provide reduced fares to Native Americans holding their Certificate Degree of Indian
Blood (CDIB) or tribal membership card.
RECOMMENDATION:
Staff recommends City Council authorization for the City Manager to execute the Purchase of
Service Agreement between the City of Owasso and Pelivan Transit for FY 11.
ATTACHMENT:
A. Proposed Purchase of Service Agreement
B, Ridership Data
rand Gateway
Eco,ao, :arc '�'
17c•a � eel opm era t
sue_ fl.s5ocict2fora
April 14, 2010
Rodney Ray, City Manager
City of Owasso
P.O. Box 180
Owasso, OK. 74055
Dear Mr. Ray:
This is to notify you in writing that Grand Gateway E.D.A. /Pelivan Transit is requesting budget funding
for FY -2011 for demand response public transportation for the City of Owasso. Attached is a detailed
budget for FY -2011 and a summary of the past three years' operation.
Pelivan Transit began operations for the City of Owasso on December 21, 2007. The Ridership results
to date continue to steadily increase and our transportation services have become popular and favorable
to the riders in the City of Owasso. We have received numerous calls from area residents in Collinsville
requesting ridership. We presented to the City of Collinsville the opportunity to join the City of Owasso
in expanding services through their support with the addition of one ADA van provided from a 100%
grant funding through an ARRA Stimulus grant. This proposal is under review and consideration. The
dispatching and all proceeds of this additional van operation in Collinsville will be applied to Owasso's
operation. We anticipate that this cooperation between two neighboring cities in providing public
transportation services to area residents would be a WIN -WIN situation. Their decision to take
advantage of this rare grant opportunity in receiving a van for their operation is pending. We will keep
you posted.
During FY -2011 we will to transfer an 11- passenger bus to the City of Owasso's operation which will
enable the drivers to have a wheelchair lift and a two wheelchair stations for ADA mobility needs. We
will begin using one of the two existing mini -vans stationed in Owasso to accommodate Soonerrides for
City of Owasso and surrounding area for medical transportation needs. This program has proven to
subsidize other cities in their local match requirements and we have equated the anticipated income from
this added service will benefit the City of Owasso as well. Additionally, we have finally contracted with
Transit Advertising, Inc. to solicit advertising on our Pelivans (rolling stock) All revenue generated
from these sales will be applied to the City of Owasso's Pelivan budget for FY -2011.
During these economical times, we are planning to operate in our cities "status quo ". We are requesting
the same amount of $49,393 for the required local match funding for the continued support of
Administration and Operational costs for a three possibly four vehicle operation to the City of Owasso
for FY -2011. The total budget is $201,352 and we have secured $151,959 in other grants from the
federal, state and local entities to subsidize the Owasso operation. We plan to introduce more vehicles
to your area's operation in the future if the added service is able to pay for themselves through
Collinsville and Logisticare subsidies that will be applied as income toward the Owasso budget.
I am available to clarify any budget information and will plan to attend the board meeting for any
questions if needed.
Sincerely,
Debra McGlasson, Pelivan Transit Director
rand Gateway Fax. ((918) 783-5793
918) 783 -5788
Economic
Development
Association
Purchase of Service Agreement
This letter establishes an Agreement made and entered into on
the day of , 2010, between The City of
Owasso and Grand Gateway Economic Development Association /PELIVAN
TRANSIT regarding financial assistance to the Association for the
operation of a demand - response Public Transportation System
operated by Pelivan Transit for FY -2011.
Whereas, the City of Owasso and area business leaders have
identified certain community needs and set certain goals for the
economic development of the community.
Whereas, there is a need to implement programs for the City of
Owasso to meet a need to provide services to attract and serve the
elderly and retirees in order to become a more desirable retirement
community, as well as providing a much needed service to all
citizens of the community.
Whereas, the Grand Gateway Economic Development Association is
starting a Transportation Program established under the Oklahoma
Department of Transportation Section 5311 Transportation Program
which will provide public transportation for the citizens of Owasso
and has requested the City to assist in financing this program.
Whereas, the City of Owasso will provide $49,393 to the
Association for Grand Gateway's service in providing public
transportation to the citizens of Owasso, Oklahoma. Payments may
be rendered in ten (10) monthly payments of $4,939.30 or a lump sum
payment payable to Grand Gateway E.D.A. /Pelivan Transit, P. 0.
Drawer B, Big Cabin, OK 74332. Grand Gateway /Pelivan Transit will
provide ridership totals for the previous month based on actual
ridership with each monthly billing.
Whereas, Grand Gateway's Pelivan Transit will assign two (2)
vehicles with drivers, and one (1) dispatcher for the City of
Owasso and two (2) vehicles will be added during the FY -2010 Grant
Year to accommodate Soonerrides and demand response needs for
Collinsville and the surrounding area of Owasso commencing October
1, 2010 through September 30, 2011 (FY -2011) to operate the demand-
response city /rural /variable distance routes from 8:00 a.m. to 4:00
p.m. Monday through Friday with the exception of Holiday's as
listed below:
New Year's Day Labor Day
Martin Luther King, Jr. Day Veteran's Day
Memorial Day Thanksgiving Day (Two days)
Independence Day Christmas Day (Two days)
FEDERAL /STATE ASSISTANCE: The Pelivan Transit,
CONTRACTOR and the City of Owasso are particularly advised that
the execution and continuance of the AGREEMENT is contingent upon
receipt of financial assistance from the Federal and State
levels. This AGREEMENT will terminate if the Federal funding is
discontinued. The State assumes no responsibility to fund this
program if there is a failure of Federal Funding,
CONTINUING LOCAL ASSISTANCE: This AGREEMENT is for the
period indicated above and is subject to early renewal by the
governing body of the City of Owasso.
INSURANCE: Grand Gateway Economic Development Association,
d /b /a Pelivan Transit, shall maintain liability insurance on all
vehicles covered by this AGREEMENT with limits of liability in
the amount of Five Million and no /100 dollars ($5,000,000.) for
any number of claims arising out of a single occurrence or
accident, and shall provide proof of coverage to the City of
Owasso when requested.
Whereas, the terms of this Letter of Agreement may be changed
only through mutual agreement by both parties.
Edward J. Crone, Exec.Director
Grand Gateway E.D.A.
P.O.Drawer B
Big Cabin, OK. 74332
Notary:
Signed before me this
day of , 2010
Rodney Ray, City Manager
City of Owasso
P. 0. Box 180
Owasso, OK 74055
Notary:
Signed before me this
day of 11 2010
PELIVAN TRANSIT
RIDERSHIP COMPARISON
2008 2009 2010
900
:11
700
C, 600
w
0 500
z
"' 400
a 300
200
100
0
as e >�\A �4- HIV• - �e� �6
> O of O��
1rf
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Angela Hess
Finance Director
SUBJECT: Supplemental Appropriation
For Open Contracts
DATE: October 15, 2010
BACKGROUND:
At the June 30th fiscal year end, many purchases and contracts were open or incomplete. This
includes a variety of approved projects or equipment purchases that were initiated during the
2010 fiscal year and included in the fiscal 2010 budget. The balance of these contracts and
purchases will be expended during the 2011 fiscal year in which there is no appropriation for
these expenditures.
In order to comply with statutory budget restrictions, budgets for those active contracts and
projects should be re- appropriated for the 2011 fiscal year, In previous years, the re-
appropriation for open purchases was included with the Carryover Budget presented to the
Council later in the fiscal year. However, this year there are several large dollar projects which
could cause an immediate budget overage in the department without this re- appropriation. In
order to be in compliance with the Municipal Budget Act, staff is recommending Council
approval of a supplemental appropriation at this time. A list of open projects and contracts is
attached for your information.
Three of the projects requested for carryover will be funded through loan proceeds. Funding for
these projects will be received from the following sources:
➢ Detention Facility - ARRA
➢ Wastewater Treatment Plant - OWRB Loan
➢ E 76th Street N Sanitary Sewer Interceptor - OWRB Loan
The FYI General Fund revenue shortfall was addressed in part through expenditure cuts that
were accomplished through budget deferrals. These deferrals allowed for carryover requests
while still maintaining the General Fund reserves.
PROPOSED ACTION:
Staff is recommending supplemental appropriations in the General Fund of $70,096; the
Stormwater Management Fund of $662,218; the Ambulance Capital Fund of $10,500; and the
OPWA of $827,682. Estimated revenue will increase as a result of loan proceeds in the
Stormwater Fund by $509,218 and in the OPWA by $755,203
These requests include the following departments in the General Fund and OPWA:
General Fund
➢ Streets $ 70,096
M 11 TA
➢ OPWA Administration $ 47,479
➢ Wastewater Treatment Plant $305,351
➢ Wastewater Collections $449,852
➢ Recycle Center $ 25,000
RECOMMENDATION:
Staff recommends City Council approval of a budget amendment increasing the estimated
revenues in the Stormwater Management Fund by $509,218 and increasing the appropriation for
expenditures as follows:
➢ General Fund $ 70,096
➢ Stormwater Management Fund $662,218
➢ Ambulance Fund $ 10,500
ATTACHMENT:
A. Schedule of open projects and contracts
City of Owasso FY10 Carryover to FY11
Fund Dept Project /Description
General
Streets
Traffic Striping
General
Streets
Traffic Calming Program
General
Streets
Salt Brine Production System
General Fund
Stormwater Mgt
Stormwater
N. Garnett Regional Detention Pond
Stormwater Mgt
Stormwater
Stormwater Atlas Mapping
Stormwater Fund
Ambulanance Capital
Ambulance
Computer Equipment /Svr Room
Ambulance Capital Fund
OPWA Administration
Wastewater Treatment Plant
Wastewater Treatment Plant Expansion
OPWA Administration
Administration
Public Works Roof Replacement
OPWA Administration
Administration
Public Works Training Room
OPWA Administration
Wastewater Collections
E. 76th Street North Sanitary Sewer Interceptor
OPWA Administration
Recycle Center
Building Project
OPWA Administration
Recycle Center
Pole Barn Project
OPWA Administration
Recycle Center
Roll Off Bin Project
OPWA Fund
Request
31,000
6,260
32,836
70,096
509,218
153,000
662,218
10,500
10,500
305,351
34,200
13,279
449,852
5,000
10,000
10,000
827,682
Apow
The City Wit out Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Larissa Darnaby- Pruner
City Planner
SUBJECT: Annexation (OA- 10 -01)
DATE: October 15, 2010
BACKGROUND:
The City of Owasso received a request for the annexation of approximately 5 acres of land,
located on the north side of East 116th Street North and about a quarter of a mile west of North
Garnett Road, also recognized as 10857 East 116th Street North.
EXISTING LAND USE:
Undeveloped
SURROUNDING LAND USE:
North: Single Family Residential (City of Owasso) - Country Estates
South: Agricultural and Commercial Shopping (City of Owasso) - Undeveloped
East: Single Family Residential (City of Owasso) - Country Estates
West: Agricultural (City of Owasso) - Detention Pond
J .1 *140k#0101I0M
AG (Agricultural District) - Tulsa County
DEVELOPMENT PROCESS:
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the city limits is made a part of the city. Property
owners and land developers sometimes choose to have their property annexed into Owasso in
order to receive Owasso municipal services, such as police protection, refuse collection, and
sanitary sewer.
The second step in the development of a piece of property in Owasso is rezoning. When a
property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In
order to develop the property, the land must be zoned for particular kinds of uses, such as
residential, office, commercial, or industrial. Rezoning decisions are made in accordance with
the growth policy displayed in the Owasso Master Plan,
The third step in the development of a piece of property in Owasso is platting. Once the
property development proposal shows a division of lots that is acceptable to both the
developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the
layout and dimension of lots included on the final plat, right -of -way widths, easements, and
other physical characteristics that must be provided for review by the City.
ANALYSIS:
The City of Owasso has received a request for the annexation of approximately 5 acres. The
subject property is located on the north side of East 116th Street North and about a quarter of a
mile west of North Garnett Road, also recognized as 10857 East 116th Street North. To the north
and east of the subject tract is the Country Estates subdivision. To the west is a vacant tract
identified as the drainage pond for Country Estates. To the south lies two tracts, one zoned
Agricultural and the other zoned Commercial Shopping —both properties are undeveloped at
this time.
If the property is annexed into the City of Owasso, the applicant will be required to follow normal
development procedures which would include rezoning, preliminary and final plat and site plan
review. If annexed, any development proposed for the property would be required to meet the
Owasso Zoning Code and the Owasso Subdivision Regulations and any appropriate site
engineering standards as prescribed by Public Works including but not limited to paved streets
and sidewalks. The tract is subject to the Emergency Storm Siren Fee ($35.00 per acre). The
property will be served sewer and water by the City of Owasso (Washington County Rural #3
payback area).
Staff published legal notice of the annexation petition in the Owasso Reporter on September 15,
2010, and letters of notification were mailed to property owners within a 300' radius.
ANNEXATION COMMITTEE:
The Owasso Annexation Committee heard this item at their regularly scheduled meeting on
September 22, 2010. At that time, the Owasso Police, Fire and Public Works Departments stated
that this property was within the City of Owasso's scope of services.
PLANNING COMMISSION:
The Owasso Planning Commission approved this item at their regularly scheduled meeting on
October H, 2010.
RECOMMENDATION:
Staff recommends City Council approval of annexation request OA- 10 -01.
ATTACHMENTS:
A. General Area Map
r • J • 1 t � � wraa,. -
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"M4 P t' t -
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10857 EAST 116th Street North CITY OF OWASSO
Legend
® SUBJECT PROPERTY 111 N. Main Street
0 P.O. BOX 180
Owasso, OK 74055
North 918.376.1500
THIS MAP IS FOR .INFOR.MATION PURPOSE ONLY AND IS NOT INTFNDFU TO
RFPRESFNT' AN ACCIJI2AT'F., AND TR.UF SCALE. USE' OF T "HIS MAP IS WITHOUT
WARRANTY OR REPRFSfiNTATION SY CI'TY OF OWASSO OF II'S ACCURACY. 9I17I10
The City Wit aut Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Larissa Darnaby- Pruner
City Planner
SUBJECT: Annexation (OA- 10 -02)
DATE: October 15, 2010
BACKGROUND:
The City of Owasso received a request for the annexation of approximately 40 acres of land,
located at the southwest corner of East 76th Street North and North 161st East Avenue.
EXISTING LAND USE:
Undeveloped
SURROUNDING LAND USE:
North: Single Family Residential (Rogers County) - Cornerstone Addition
South: Agricultural (Rogers County) - Vacant
East: Mixed Use Zoning- Stone Canyon Development
West: Agricultural (Rogers County) - Vacant
AG (Agricultural District) - Rogers County
DEVELOPMENT PROCESS:
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the city limits is made a part of the city. Property
owners and land developers sometimes choose to have their property annexed into Owasso in
order to receive Owasso municipal services, such as police protection, refuse collection, and
sanitary sewer.
The second step in the development of a piece of property in Owasso is rezoning. When a
property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In
order to develop the property, the land must be zoned for particular kinds of uses, such as
residential, office, commercial, or industrial. Rezoning decisions are made in accordance with
the growth policy displayed in the Owasso Master Plan.
The third step in the development of a piece of property in Owasso is platting, Once the
property development proposal shows a division of lots that is acceptable to both the
developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the
layout and dimension of lots included on the final plat, right -of -way widths, easements, and
other physical characteristics that must be provided for review by the City.
ANALYSIS:
The City of Owasso has received a request for the annexation of approximately 40 acres. The
subject property is located on the southwest corner of East 76th Street North and North 161st East
Avenue. The property is currently undeveloped. If the property is annexed into the City of
Owasso, the applicant will be required to follow normal development procedures which would
include rezoning, preliminary and final plat and site plan review. If annexed, any development
proposed for the property would be required to meet the Owasso Zoning Code and the Owasso
Subdivision Regulations and any appropriate site engineering standards as prescribed by Public
Works including but not limited to paved streets and sidewalks.
Upon the development of the property, the developer would be required to participate in the
76th Street Interceptor Payback Fee (to be established), and the Emergency Storm Siren Fee
($35.00 per acre). The property will be served sewer by the City of Owasso and water by Rural
Water District #3 of Rogers County.
Staff published legal notice of the annexation petition in the Owasso Reporter on September 15,
2010, and letters of notification were mailed to property owners within a 300' radius.
ANNEXATION COMMITTEE:
The Owasso Annexation Committee heard this item at their
September 22, 2010. At that time the Owasso Police, Fire and
that this property was within the City of Owasso's scope of
stated that this property will be dually protected as it lies
Limestone Fire Districts.
PLANNING COMMISSION:
regularly scheduled meeting on
Public Works Departments stated
services. Fire Chief, Bradd Clark
within both within Owasso and
The Owasso Planning Commission approved this item at their regularly scheduled meeting on
October 11, 2010.
RECOMMENDATION:
Staff recommends City Council approval of annexation request OA- 10 -02.
ATTACHMENTS:
A. General Area Map
J.491:
4
COD
OT City Wit rou t Limas.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Rodney Ray
City Manager
SUBJECT: Park Development Fund Appropriation
DATE: October 15, 2010
BACKGROUND:
For many years now the City of Owasso has taken the now - popular position of numerous
municipalities in regards to youth sports, in that it provides the venues for youth sports, but does
not organize and operate them. In other words, the City builds the fields, but youth sports user
groups handle registration, scheduling, concessions and other organizational details. This has
been a successful arrangement over the years, but with the tremendous growth of the
community has come an even greater growth of youth sports participants. Over the past 20
years, Owasso has grown from a population of 11,800 in 1990 to almost 30,000 today within our
city limits. Estimates for the fence line or school district are about 20,800 in 1990 and almost
45,000 today. This rapid growth has led to an ever growing investment in playing venues and an
increased need for financial transparency and more structured agreements for the youth sports
user groups. Past and current user group agreements have not required user groups to produce
any type of financial statement and attempts by City staff to obtain such information, in the
interest of fiduciary responsibility to taxpayers, have been unsuccessful.
With the Quality of Life Initiative under way, recent discussions have led to questions about
funding a build -out of the Sports Park or other youth sports venue improvements. Such
discussions have lead to questions concerning the stewardship and care of existing fields and
facilities, as well as the type of care that could be anticipated for future investments. Realizing
that the City's youth sports user group agreements and contracts have either lapsed or lack
needed requirements, staff began to seek ways to adjust current agreements so as to increase
accountability on the part of the user groups regarding the maintenance and improvement of
playing fields and disclosure of financial information. In the past, understandably, when one of
the user groups has experienced problems concerning field maintenance or needed repairs or
improvements, that user group has turned to the City for financial assistance. The City's past
agreements have not adequately addressed responsibility in these instances. Additionally,
current user group agreements give City staff little room for input in regard to the quality
standards of field maintenance. As a result, staff began to consider new agreements whereby
the user group would pay a lease fee for fields, which would create a fund for maintenance
and improvements to the venues. Ultimately, by increasing the financial accountability of user
groups, City staff would more readily have the information needed to make prudent decisions
concerning its participation in the maintenance and repair of sports facilities.
In summary, City staff believes that extending requests for proposals to sports facilities user
groups will allow the City to;
1) Enter into more structured contractual agreements with sports facilities user group
organizations
2) Achieve financial transparency in the operation of the City's sports venues
3) Achieve better fiduciary responsibility to the City's constituent taxpayers
PROPOSED ACTION:
City Staff has developed a Request for Proposal (RFP) to address the aforementioned concerns.
The RFP format creates an opportunity for competition among organizations seeking to utilize
City -owned fields for youth sports, but more importantly solidifies expectations on the part of
both the user groups and the City. Key components of the new agreements are outlined in
Section 4.A. of the RFP, which states, "The Organization will propose to pay a lease fee of an
amount proposed by the Organization, for a minimum of two years. Monies collected from the
lease fee will be deposited in a Sports Park Line Item and used for repairs, maintenance, and
improvements at the Owasso Sports Park Complex" and Section 4.C., which states, "The
Organization shall render a written report to the City of Owasso at the end of the contract
period, disclosing all income and disbursements related to the Organization's use of the City's
facilities."
With the City's baseball user group agreement lapsed and the current season coming to an
end, the City issued a Request for Proposal on July 21, 2010 with a due date for proposals of
August 31, 2010. Two proposals were received, one from the city's current user group, Future
Owasso Rams (FOR), and another from the organization that operates youth baseball at Tulsa
County's O'Brian Park, just west of Owasso.
Staff has carefully reviewed both proposals and spoken with both groups and is now prepared
to make a recommendation. Both groups have a proven track record of organizing and
operating youth baseball leagues and tournaments.
While the issue of field maintenance quality is somewhat subjective, by staff estimations
significant repairs will need to be made to the existing baseball fields in order to turn them over
in "working order," and to bring them up to the standards at which they will be required to be
maintained. Section 4.F. of the RFP states, "The facility will be leased in working order and will be
inspected by the Organization and the City prior to the signing of a contract. To do so will
require an appropriation from the Park Development Fund estimated not to exceed $23,000. It
would be staff's intention to restrict future field lease fee and concession fee income generated
from a new user group agreement until such time as the Park Development Fund appropriation
is fully replenished.
RECOMMENDATION:
Staff recommends City Council approval of a budget amendment in the Park Development
Fund, increasing the appropriation for expenditures in the amount of $23,000, for the purpose of
bringing existing City -owned baseball fields up to the standards required by the baseball
facilities and activities user group agreement.
ATTACHMENT:
A. Request for Proposal for Youth Baseball, dated July 21, 2010
Request for Proposals
Request
for
Proposals
OASSO SPORTS
PARK
BASEBALL MANAGEMENT
The City of Owasso is requesting proposals from qualified Organizations for the provision of services outlined
in this Request for Proposals (RFP) relating to the administration of baseball activities at Owasso Sports Park
and maintenance of all baseball facilities. Respondents shall have experience in organizing leagues and
tournaments, and be capable of providing for the upkeep of the baseball fields and facilities located within
the Owasso Sports Park.
1. INTRODUCTION
The Owasso Sports Park Complex is located between 106th Street North and 1 16th Street North in the City of
Owasso and is composed of baseball fields, softball fields, multi -use fields, soccer fields, football fields, and
flag football fields. In addition to the specified areas for sports and recreational activities, the Owasso Sports
Park offers restroom facilities and water fountains to its user groups. This RFP seeks to solicit proposals from
qualified Organizations to engage in the administration of organized baseball leagues and tournaments at
said location and the maintenance of baseball facilities.
2. EVALUATION I SELECTION
The City of Owasso will evaluate proposals based on written submissions, and reserves the right to interview
any Organization submitting a proposal. Selection criteria will include all aspects of the proposals. The City of
Owasso reserves the right to rank all proposals, along with reference information, inspection of representative
work and other information as may be determined, and select Organizations in a manner deemed in the best
interest of the City. This includes, but is not limited to, a combination of experience, qualifications, quality of
submittals, and other components of the proposals. Baseball Management Proposals will be reviewed by a
committee of staff members from the Managerial, Legal, and Parks Departments within the City of Owasso.
The City will have sole discretion in judging the most qualified Organization and awarding the contract, and
reserves the right to issue addendums to this RFP at any time.
3. MINIMUM REQUIREMENTS
A. Organizations submitting an RFP must have experience in the management and maintenance of
recreational facilities and administration of sports and recreational facilities. References and
documentation of experience shall be submitted with this RFP.
B. Selected Organization shall insure the subject premises against loss by personal injury or property
damage. Such insurance shall be at the Organization's cost and in an amount not less than one million
dollars ($1,000,000), and shall name the City of Owasso as a co- insured. A copy of the evidence of
insurance shall be supplied to the City Manager of the City of Owasso.
4. CONTRACT EXPECTATIONS
A. The Organization will propose to pay a lease fee of an amount proposed by the Organization, for a
minimum of two years. Monies collected from the lease fee will be deposited in a Sports Park Line
Item and used for repairs, maintenance, and improvements at the Owasso Sports Park Complex.
Page 1
Request for Proposals
B. The Organization will manage and operate concessions and pay a proposed percentage of monies
collected from the sale of concessions to the City of Owasso.
C. The Organization shall render a written report to the City of Owasso at the end of the contract
period, disclosing all income and disbursements related to the Organization's use of the City's
facilities.
D. The Organization will be responsible for any and all maintenance and repair of fields and facilities,
with no charge to the City.
E. The Organization will be responsible for the collection of trash and debris in and around all buildings,
fields, and parking lots at the closing of the last game each day.
F. The facility will be leased in working order and will be inspected by the Organization and the City
prior to the signing of a contract.
5. REQUIRED PROPOSAL DOCUMENTATION
A. Field Lease Fee
■ Organization shall submit a proposed field lease fee amount, to be paid by the Organization
to the City of Owasso, for a minimum of two (2) years.
B. Percentage of Retained Concession Receipts
■ Organization shall submit a proposed percentage of Concessions receipts which will be paid
by the Organization to the City of Owasso.
C. User Group Scheduling
■ Organization shall submit proposed process for scheduling recreational and competitive
baseball leagues and tournaments.
D. Facility Maintenance
Organization shall submit proposed process for handling maintenance issues regarding
baseball fields, bleachers, and concession areas within the Owasso Sports Park.
6. DELIVERABLES
The Association shall deliver six (6) hard copies of their proposal, which shall include proof of Minimum
Requirements outlined in Section 3 and Required Proposal Documentation outlined in Section 5. By submitting
a proposal, Association acknowledges the Contract Expectations listed in Section 4.
7. RESPONSE DEADLINE
The deadline for proposals relating to the Owasso Sports Park Baseball Management is 5:00 PM on Tuesday,
August 31, 2010.
8. CONTACT & FOLLOW -UP INFORMATION
Additional information regarding this Request for Proposals may be obtained by contacting Assistant City
Manager for Operations Warren Lehr at 918.376.1502 or wlehr _.cityofowasso.com.
Page 2
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Rodney Ray
City Manager
SUBJECT: Youth Sports User Agreements
DATE: October 15, 2010
BACKGROUND:
For many years now the City of Owasso has taken the now - popular position of numerous
municipalities in regards to youth sports, in that it provides the venues for youth sports, but does
not organize and operate them. In other words, the City builds the fields, but youth sports user
groups handle registration, scheduling, concessions and other organizational details. This has
been a successful arrangement over the years, but with the tremendous growth of the
community has come an even greater growth of youth sports participants. Over the past 20
years, Owasso has grown from a population of 11,800 in 1990 to almost 30,000 today within our
city limits. Estimates for the fence line or school district are about 20,800 in 1990 and almost
45,000 today. This rapid growth has led to an ever growing investment in playing venues and an
increased need for financial transparency and more structured agreements for the youth sports
user groups. Past and current user group agreements have not required user groups to produce
any type of financial statement and attempts by City staff to obtain such information, in the
interest of fiduciary responsibility to taxpayers, have been unsuccessful.
With the Quality of Life Initiative under way, recent discussions have led to questions about
funding a build -out of the Sports Park or other youth sports venue improvements. Such
discussions have lead to questions concerning the stewardship and care of existing fields and
facilities, as well as the type of care that could be anticipated for future investments. Realizing
that the City's youth sports user group agreements and contracts have either lapsed or lack
needed requirements, staff began to seek ways to adjust current agreements so as to increase
accountability on the part of the user groups regarding the maintenance and improvement of
playing fields and disclosure of financial information. In the past, understandably, when one of
the user groups has experienced problems concerning field maintenance or needed repairs or
improvements, that user group has turned to the City for financial assistance. The City's past
agreements have not adequately addressed responsibility in these instances. Additionally,
current user group agreements give City staff little room for input in regard to the quality
standards of field maintenance. As a result, staff began to consider new agreements whereby
the user group would pay a lease fee for fields, which would create a fund for maintenance
and improvements to the venues. Ultimately, by increasing the financial accountability of user
groups, City staff would more readily have the information needed to make prudent decisions
concerning its participation in the maintenance and repair of sports facilities.
In summary, City staff believes that extending requests for proposals to sports facilities user
groups will allow the City to:
1) Enter into more structured contractual agreements with sports facilities user group
organizations
2) Achieve financial transparency in the operation of the City's sports venues
3) Achieve better fiduciary responsibility to the City's constituent taxpayers
REQUEST FOR PROPOSALS:
City Staff developed a Request for Proposal (RFP) to address the aforementioned concerns. The
RFP format creates an opportunity for competition among organizations seeking to utilize City -
owned fields for youth sports, and, more importantly, solidifies expectations on the part of both
the user groups and the City. Key components of the new agreements are outlined in Section
4.A. of the RFP, which states, "The Organization will propose to pay a lease fee of an amount
proposed by the Organization, for a minimum of two years. Monies collected from the lease fee
will be deposited in a Sports Park Line Item and used for repairs, maintenance, and
improvements at the Owasso Sports Park Complex" and Section 4.C., which states, "The
Organization shall render a written report to the City of Owasso at the end of the contract
period, disclosing all income and disbursements related to the Organization's use of the City's
facilities."
With the City's baseball user group agreement lapsed and the current season coming to an
end, the City issued a Request for Proposal on July 21, 2010 with a due date for proposals of
August 31, 2010. Two proposals were received, one from the city's current user group, Future
Owasso Rams (FOR), and another from the organization that operates youth baseball at Tulsa
County's O'Brian Park, just west of Owasso (Champions Baseball Owasso). The following chart
outlines the main components of each organization's submitted proposal:
Lease Fees Proposed
Champions Baseball Owasso
Future Owasso Rams (FOR)
% of League Entry Fees
5%
1.5% (2 year contract)
2.0% (5 year contract)
2.5% 10 year contract
% of Tournament Entry Fees
5%
0%
% of Concession Receipts
5%
0 %*
*FOR proposes a Concession Receipt Fee of 5% of net profits if the City of Owasso will provide permanent
concession facilities.
PROPOSED ACTION:
Staff has carefully reviewed both proposals and spoken with both groups and is now prepared
to make a recommendation. Both groups have a proven track record of organizing and
operating youth baseball leagues and tournaments, Both groups are prepared to meet the
requirements in the RFP relating to insurance, financial reporting, and maintenance and repair
of fields and facilities.
Following the selection of a user group to organize and operate a youth baseball program, it is
staff's intention to extend requests for proposals for youth soccer, youth softball, and youth
football on a timeline that will not interrupt their respective seasons.
In 010111 AT� I71( cork A
Staff recommends City Council authorization for the City Manager to execute an agreement
between the City of Owasso and Champions Baseball Owasso, for the purpose of managing
City of Owasso baseball facilities and activities.
ATTACHMENT:
A, Request for Proposal for Youth Baseball, dated July 21, 2010
Request For Proposals
Request
for
Proposals
CiWASSO SPORTS
PARK
BASEBALL MANAGEMENT
The City of Owasso is requesting proposals from qualified Organizations for the provision of services outlined
in this Request for Proposals (RFP) relating to the administration of baseball activities at Owasso Sports Park
and maintenance of all baseball facilities. Respondents shall have experience in organizing leagues and
tournaments, and be capable of providing for the upkeep of the baseball fields and facilities located within
the Owasso Sports Park.
1. INTRODUCTION
The Owasso Sports Park Complex is located between 106th Street North and 1 16th Street North in the City of
Owasso and is composed of baseball fields, softball fields, multi -use fields, soccer fields, football fields, and
flag football fields. In addition to the specified areas for sports and recreational activities, the Owasso Sports
Park offers restroom facilities and water fountains to its user groups. This RFP seeks to solicit proposals from
qualified Organizations to engage in the administration of organized baseball leagues and tournaments at
said location and the maintenance of baseball facilities.
2. EVALUATION I SELECTION
The City of Owasso will evaluate proposals based on written submissions, and reserves the right to interview
any Organization submitting a proposal. Selection criteria will include all aspects of the proposals. The City of
Owasso reserves the right to rank all proposals, along with reference information, inspection of representative
work and other information as may be determined, and select Organizations in a manner deemed in the best
interest of the City. This includes, but is not limited to, a combination of experience, qualifications, quality of
submittals, and other components of the proposals. Baseball Management Proposals will be reviewed by a
committee of staff members from the Managerial, Legal, and Parks Departments within the City of Owasso.
The City will have sole discretion in judging the most qualified Organization and awarding the contract, and
reserves the right to issue addendums to this RFP at any time.
3. MINIMUM REQUIREMENTS
A. Organizations submitting an RFP must have experience in the management and maintenance of
recreational facilities and administration of sports and recreational facilities. References and
documentation of experience shall be submitted with this RFP.
B. Selected Organization shall insure the subject premises against loss by personal injury or property
damage. Such insurance shall be at the Organization's cost and in an amount not less than one million
dollars ($1,000,000), and shall name the City of Owasso as a co- insured. A copy of the evidence of
insurance shall be supplied to the City Manager of the City of Owasso.
4. CONTRACT EXPECTATIONS
A. The Organization will propose to pay a lease fee of an amount proposed by the Organization, for a
minimum of two years. Monies collected from the lease fee will be deposited in a Sports Park Line
Item and used for repairs, maintenance, and improvements at the Owasso Sports Park Complex.
Page 1
Request for Proposals
B. The Organization will manage and operate concessions and pay a proposed percentage of monies
collected from the sale of concessions to the City of Owasso.
C. The Organization shall render a written report to the City of Owasso at the end of the contract
period, disclosing all income and disbursements related to the Organization's use of the City's
facilities.
D. The Organization will be responsible for any and all maintenance and repair of fields and facilities,
with no charge to the City.
E. The Organization will be responsible for the collection of trash and debris in and around all buildings,
fields, and parking lots at the closing of the last game each day.
F. The facility will be leased in working order and will be inspected by the Organization and the City
prior to the signing of a contract.
5. REQUIRED PROPOSAL DOCUMENTATION
A. Field Lease Fee
■ Organization shall submit a proposed field lease fee amount, to be paid by the Organization
to the City of Owasso, for a minimum of two (2) years.
B. Percentage of Retained Concession Receipts
■ Organization shall submit a proposed percentage of Concessions receipts which will be paid
by the Organization to the City of Owasso.
C. User Group Scheduling
■ Organization shall submit proposed process for scheduling recreational and competitive
baseball leagues and tournaments.
D. Facility Maintenance
Organization shall submit proposed process for handling maintenance issues regarding
baseball fields, bleachers, and concession areas within the Owasso Sports Park.
6. DELIVERABLES
The Association shall deliver six (6) hard copies of their proposal, which shall include proof of Minimum
Requirements outlined in Section 3 and Required Proposal Documentation outlined in Section 5. By submitting
a proposal, Association acknowledges the Contract Expectations listed in Section 4.
7. RESPONSE DEADLINE
The deadline for proposals relating to the Owasso Sports Park Baseball Management is 5:00 PM on Tuesday,
August 31, 2010.
8. CONTACT & FOLLOW -UP INFORMATION
Additional information regarding this Request for Proposals may be obtained by contacting Assistant City
Manager for Operations Warren Lehr at 918.376.1502 or wlehr (Y(N7cityofowasso.com.
Page 2
nTity wit out Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Julie Trout Lombardi
City Attorney
SUBJECT:
Interlocal Agreement for Development of Sperry Land Use Master Plan
DATE:
October 15, 2010
BACKGROUND:
The Town of Sperry is currently without a Land Use Master Plan and desires to draft and adopt
such a Plan. However, Sperry does not have sufficiently experienced or skilled staff to draft a
Land Use Master Plan and has requested assistance from the City of Owasso in this endeavor.
The City of Owasso has maintained, with periodic review and amendment, a Land Use Master
Plan for a number of years and employs staff with both experience and skill in drafting a Plan.
Given the close proximity of the boundary lines of Owasso and Sperry, both municipalities have
determined that partnering to create a Land Use Master Plan for Sperry is in the best interest of
both communities and will greatly benefit the public. Development and implementation of a
Land Use Master Plan for Sperry will ensure optimal land usage and zoning throughout that
community and will additionally ensure that zoning and land use near the closely contiguous
boundary lines of both communities are not in conflict.
PROPOSED ACTION:
Sperry has requested assistance from the City of Owasso's Community Development
Department for assistance in the drafting and implementation of a Land Use Master Plan. The
City of Owasso employs experienced staff who is skilled in drafting land use plans and the City is
willing to provide personnel and services from the Community Development Department to
assist Sperry in this goal. An Interlocal Agreement between the City of Owasso and the Town of
Sperry to develop the Sperry Land Use Master Plan is proposed for City Council consideration.
RECOMMENDATION:
Staff recommends City Council approval of the Interlocal Agreement for Development of Sperry
Land Use Master Plan.
ATTACHMENT:
A. Proposed Interlocal Agreement for Development of Sperry Land Use Master Plan
Interlocal Agreement for Development of Sperry Land
Use Master Plan
THIS AGREEMENT IS MADE between the City of Owasso ( "Owasso'), a municipal
corporation within the State of Oklahoma, and the Town of ( "Sperry "), a municipal
corporation within the State of Oklahoma, as of the date executed by the parties below.
WHEREAS, Owasso and Sperry find it mutually beneficial and in the public interest for
the citizens of Owasso and Sperry for Owasso to enter into a contract wherein Owasso
will provide Sperry with assistance and personnel to develop a Land Use Master Plan,
WHEREAS, Owasso is capable of assisting Sperry in the development of the Land Use
Master Plan, has the necessary personnel and equipment and is willing to perform the
work needed by Sperry in consideration of the agreements contained herein,
WHEREAS, Owasso and Sperry have determined that they will both maximize cost
savings and benefits by entering into an Interlocal Agreement for development of a Land
Use Master Plan, and that it is in the best interest of both Owasso and Sperry to enter into
this Interlocal Agreement,
WHEREAS, Owasso and Sperry are municipalities with nearly abutting boundaries and
have determined that it is in the public interest for them to cooperate in this project, and
that substantial benefits for the citizens of Owasso and Sperry will be recognized as a
result of mutual cooperation and collaboration between Owasso and Sperry on this
proj ect.
NOW THEREFORE, in consideration of the terms and conditions maintained herein,
Owasso and Sperry mutually agree to the following:
• The parties are authorized to enter into an Interlocal Agreement by virtue of 74
0. S. §1004 et seq.
• Owasso shall provide the personnel and expertise necessary to develop a Land
Use Master Plan for Sperry.
• Both parties shall comply with all applicable ordinances, statutes and
regulations.
• No separate legal or administrative entity shall be created by this Agreement and
each of the parties shall be governed by their respective governing municipal
bodies.
• No property shall be jointly acquired. Each of the parties shall be responsible
for their own costs and the parties shall not incur any joint financial liability.
• This Interlocal Agreement shall be in force and effect for one (1) year following
execution of this Agreement as shown below except that either party may
terminate this Agreement, at any time, thirty (30) days after providing notice to
the other party in writing of intent to terminate the Agreement.
Signed this day of October, 2010.
TOWN OF SPERRY
Debbie Lamberson Eastin, Mayor
ATTEST:
Glenda Holcomb, Town Clerk
(SEAL)
APPROVED as to form and legality this
Jeff Stephens, Town Attorney
2
CITY OF OWASSO
LZI
Doug Bonebrake, Mayor
Sherry Bishop, City Clerk
(SEAL)
day of October, 2010.
Julie Trout Lombardi, City Attorney
The City Wit7o tt Limits.
TO:
Owasso City Council
FROM:
Rodney Ray
City Manager
SUBJECT:
Resolution No. 2010 -13, Capital Improvement Program
DATE:
October 15, 2010
BACKGROUND:
The Owasso Capital Improvements Program (CIP) consists of a process whereby capital
improvement projects are prioritized by the City Council after considering input from the CIP
Committee, citizens, and municipal staff. Adopted by the City Council in September 2003,
Resolution 2003 -14 establishes the procedure for amending the priority determination of capital
improvement projects eligible to receive funding from the permanent third penny sales tax.
First, the Capital Improvements Committee conducts a public meeting to discuss current project
priorities, completed projects included on the priority list, and additional projects proposed to be
funded by the third penny sales tax. A recommendation to amend the listing of priority projects
(such as adding or removing a project) is then transmitted to the City Council.
Next, the City Council conducts a public hearing in order to receive and consider citizen input
relevant to the recommendation to amend the list of project priorities. At the conclusion of the
public hearing, the City Council must continue the matter for at least two weeks before taking
any action to amend the project priority listing. Any action taken by the City Council to amend
the current list of priority projects must be made by adopting a resolution.
CAPITAL IMPROVEMENTS COMMITTEE MEETING:
The Owasso Capital Improvements Committee met on September 16, 2010. At that meeting,
the Capital Improvements Committee unanimously voted to recommend to the Owasso City
Council an amendment to the Capital Improvements Program Priority Determination, adding
the E. 76th Street North Widening Project from HWY 169 to N. 129th East Avenue to the current list
of priority projects, thus making it eligible to receive funding from the Capital Improvements
Fund.
PUBLIC HEARING:
A notice of the public hearing was published on the city's website and in the Owasso Reporter.
The public hearing was held during the October 5, 2010 City Council meeting for the purpose of
receiving citizen input relating to the recommendation made by the Capital Improvements
Committee to include the E. 76th Street North Widening Project from HWY 169 to N. 129th East
Avenue to the Capital Improvements Program priority listing. Mayor Bonebrake opened the
public hearing. No comments were offered and Mayor Bonebrake closed the public hearing.
REQUESTED ACTION:
Attached for City Council consideration is Resolution No. 2010 -13, formally adopting the
recommendation from the Capital Improvements Committee and amending the Capital
Improvement Priority Listing of projects eligible to receive funding from the Capital Improvement
Fund.
RECOMMENDATION:
The staff recommends City Council adoption of Resolution No. 2010 -13 amending the priority
determination of Capital Improvement Projects eligible for funding from the Capital
Improvements Fund to be:
Street Improvement /Repair Program
East 86th Street North Widening Project (Main to Memorial)
East 106th Street North and North Garnett Road intersection improvements
East and West Service Roads between E. 66th Street North and E. 126th Street North
E. 76th Street North Widening Project from Hwy 169 to N. 129th East Avenue
Sportspark
Capital Projects Planning Design (Quality of Life Planning)
ATTACHMENTS:
1. Resolution 2010 -13
CITY OF OWASSO, OKLAHOMA
RESOLUTION NUMBER 2010 -13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
AMENDING THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT
PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND.
WHEREAS, on the 14th day of October, 2003, the citizens of the City of Owasso, Oklahoma,
approved Ordinance Number 763, providing for the extension of the third penny sales tax and further,
restricting the use of said sales tax generated by such third penny extension to capital projects reviewed
by the Capital Improvements Committee and approved by the City Council by resolution; and,
WHEREAS, the City Council, after properly notifying the public in accordance with Resolution No.
2003 -14, held a Public Hearing on Tuesday, October 5, 2010 as required in order to receive and
consider citizen input relevant to the recommendation received from the Capital Improvements
Committee to include the E. 76th Street North Widening Project from HWY 169 to N. 129th East Avenue
in the priority project listing; and,
WHEREAS, the City Council by previous Resolutions designated the following Capital
Improvement projects as priority projects eligible for funding from the Capital Improvement Fund:
Street Improvement /Repair Program
East 86th Street North Widening Project (Main to Memorial)
East 106th Street North and North Garnett Road intersection improvements
East and West Service Roads between E. 66th Street North and E. 126th Street North
Sportspark
Capital Projects Planning Design (Quality of Life Planning)
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that, to -wit:
The Capital Improvement Priority Listing of projects eligible to receive funding from the Capital
Improvement Fund is hereby amended to be:
Street Improvement/Repair Program
East 86th Street North Widening Project (Main to Memorial)
East 106th Street North and North Garnett Road intersection improvements
East and West Service Roads between E. 66th Street North and E. 126th Street North
E. 76th Street North Widening Project from Hwy 169 to N. 129th East Avenue
Sportspark
Capital Projects Planning Design (Quality of Life Planning)
DATED this 19th day of October, 2010.
Doug Bonebrake, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney