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Home My WebLink About2010.10.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular OCT 1 -) 2010 DATE: October 19, 2010 City Clerk'S TIME: 6:30 p.m. *1\ PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, October 15, 2010. Sherry Bishop, City C&grk AGENDA Call to Order Chairman Doug Bonebrake Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the October 5, 2010 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledge receipt of the monthly FY 2010-2011 monthly budget status report. Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for Trustee approval of a budget amendment, increasing the estimated revenues in the OPWA Fund by $755,203 and increasing the appropriation for expenditures in the OPWA Fund by $827,682. Ms. Bishop Attachment # 5 Staff recommends Trustee approval of the budget amendment in the OPWA Fund. Report from OPWA Manager. 7. Report from OPWA Attorney. Owasso Public Works Authority October 19, 2010 Page 2 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. O:\MANAGERIAL\Agenda s \OP W A\2010\ 101910.docx OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 5, 2010 The Owasso Public Works Authority met in regular session on Tuesday, October 5, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 1, 2010. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:28 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman Jon Sinex, Vice Chair Steve Cataudella, Trustee Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Sherry Bishop, Assistant Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 21, 2010 Regular Meeting, B. Approval of Claims. Mr. Cataudella moved, seconded by Mr. Stovall, to approve the OPWA Consent Agenda with claims totaling $697,230.06. The payroll payment reports for pay period ending 09/25/10 were included for review. YEA: Bonebrake, Cataudella, Stovall NAY: None Motion carried 3 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE TRUSTEES TO AWARD THE BID FOR THE PUBLIC WORKS ROOF REPLACEMENT PROJECT Owosso Public Works Authority October 5, 2010 Mr. White presented the item, recommending the Trustees award the bid for the Public Works Roof Replacement Project to Roberts Roofing and Construction in the amount of $34,200, and authorize the Chairman to execute the agreement. Mr, Stovall moved, seconded by Mr. Cataudella, to award the bid for the Public Works Roof Replacement Project to Roberts Roofing and Construction in the amount of $34,200, and authorize the Chairman to execute the agreement, as recommended. YEA: Bonebrake, Cataudella, Stovall NAY: None Motion carried 3 -0. ITEM 6. REPORT FROM OPWA MANAGER No report. ITEM 7. REPORT FROM OPWA ATTORNEY No report. ITEM 8. NEW BUSINESS None ITEM 9. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Stovall, Cataudella, Bonebrake NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:31 p,m, Kian Kamas, Minute Clerk 2 Doug Bonebrake, Chairman Claims List 10/19/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 193.45 TOTAL OPWA 193.45 OPWA ADMINISTRATION JPMORGAN CHASE BANK WALMART- VACUUM BAG /FILTER 43.84 UNIFIRST HOLDINGS LP UNIFORM SERVICES 44.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.00 JPMORGAN CHASE BANK GRAINGER -LIGHT BULB 24.35 JPMORGAN CHASE BANK BARNES & NOBLE -BOOK 18.38 JPMORGAN CHASE BANK LOWES- SUPPLIES 26.28 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 267.72 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 101.30 UNITED STATES CELLULAR CORPORATION CELL PHONE SERVICE 56.43 JPMORGAN CHASE BANK AVIS -CAR RENTAL 121.88 A PLUS SERVICE INC INSTALLATION OF A/C 11,550.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 39.68 AEP /PSO ELECTRIC USE 1,047.51 JPMORGAN CHASE BANK AMERICAN - AIRFARE 527.90 JPMORGAN CHASE BANK AMERICAN - AIRFARE 527.90 JPMORGAN CHASE BANK TRAINING EXPENSE 84.60 FALCON AUDIO VIDEO, INC EQUIPMENT FOR PUBLIC WORK 3,499.00 JPMORGAN CHASE BANK MEETING EXPENSE 63.50 JPMORGAN CHASE BANK MEETING EXPENSE 32.78 TOTAL OPWA ADMINISTRATION 18,117.05 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,108.02 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 170.22 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,341.90 MARK MEYER METER READER 320.85 TODD C. KIMBALL METER READER 290.70 DAVID R. OLINGHOUSE METER READER 270.90 TYRONE EUGENE DINKINS METER READER 277.50 KATHLEEN A BALSIGER METER READER 211.50 MARK MEYER METER READER 199.35 TODD C. KIMBALL METER READER 278.10 TOTAL UTILITY BILLING 5,469.04 WATER FLEETCOR TECHNOLOGIES FUELMAN CHARGES - SEPT 20 1,340.80 SHERWOOD CONSTRUCTION CO, INC CONCRETE 190.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 281.75 SHERWOOD CONSTRUCTION CO, INC CONCRETE FOR TOWER PAD 332.00 TULSA ASPHALT, LLC TYPE B ASPHALT 154.01 OWASSO TOP SOIL DIRT 40.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 48.60 CITY GARAGE VEH PARTS FOR RESALE - SE 2,051.26 Page 1 Claims List 10/19/2010 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... JPMORGAN CHASE BANK OWASSO LUMBER - SCREWS 15.99 CITY GARAGE OVERHEAD LABOR CHGS - SEP 1,000.00 JPMORGAN CHASE BANK RSC EQUIPMENT- RENTAL 36.00 AEP /PSO ELECTRIC USE 513.63 JPMORGAN CHASE BANK LOWES -PARTS 7.69 JPMORGAN CHASE BANK LOWES -WOOD 236.40 TOMMY E. KITCHEN WATER SYSTEM HYDRAULIC MO 7,525.76 UNIFIRST HOLDINGS LP UNIFORM SERVICES 48.60 EQUIPMENT ONE RENTAL & SALES, INC. CONCRETE VIBRATOR 26.00 CITY OF TULSA UTILITIES WATER 83,551.75 CITY OF TULSA UTILITIES WATER 146,699.13 JPMORGAN CHASE BANK EQUIPMENT ONE -OIL 59.48 JPMORGAN CHASE BANK CAVENDERS -BOOTS 131.99 JPMORGAN CHASE BANK OWASSO LUMBER -BLADE 14.03 TOTAL WATER 244,304.87 WASTEWATER TREATMENT JPMORGAN CHASE BANK IBT- BEARINGS 188.28 JPMORGAN CHASE BANK OWASSO FENCE -DRIVE BELTS 25.76 JPMORGAN CHASE BANK OWASSO FENCE -DRIVE BELTS 15.56 JPMORGAN CHASE BANK LOWES- SUPPLIES 18.70 JPMORGAN CHASE BANK HACH -LAB SUPPLIES 280.25 AEP /PSO ELECTRIC USE 18,062.34 HACH COMPANY REPAIR ON LAB EQUIPMENT 580.95 DALE & LEES SERVICE INC COOLING SERVICE FOR WWTP 313.15 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,175.24 JPMORGAN CHASE BANK BUMPER TO BUMPER -OIL 42.00 JPMORGAN CHASE BANK GRAINGER -CHAIN DETACHER 52.88 JPMORGAN CHASE BANK GRAINGER- SUPPLIES 42.67 JPMORGAN CHASE BANK LOWES -PARTS 5.85 JPMORGAN CHASE BANK OFFICE DEPOT - MOUSE /PAD 27.97 JPMORGAN CHASE BANK LOWES -TOOLS 80.95 JPMORGAN CHASE BANK TRAVEL EXPENSE 36.57 CITY GARAGE OVERHEAD LABOR CHGS - SEP 333.33 UNIFIRST HOLDINGS LP UNIFORM SERVICES 55.53 UNIFIRST HOLDINGS LP UNIFORM SERVICES 65.83 KOMLINE SANDERSON ENGINEERING CORP. REPLACEMENT BELTS 4,145.84 FLEETCOR TECHNOLOGIES FUELMAN CHARGES - SEPT 20 656.36 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 115.14 JPMORGAN CHASE BANK ATWOODS -TIE DOWN STRAPS 92.95 CITY GARAGE VEH PARTS FOR RESALE - SE 724.56 TOTAL WASTEWATER TREATMENT 28,138.66 WWTP EXPANSION JBRB CONTRACTORS, INC. JWWTP EXPANSION & 117 ST 811,474.58 Page 2 Claims List 10/19/2010 Budget Unit Title Vendor Name Payable Description jPayment Amouni TOTAL WWTP EXPANSION 811,474.58 WASTEWATER COLLECTION: VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 7.48 JPMORGAN CHASE BANK LOWES- CONDUIT 14.63 JPMORGAN CHASE BANK LOWES -ROPE 9.97 JPMORGAN CHASE BANK BUMPER TO BUMPER -OIL 44.60 JPMORGAN CHASE BANK GRAINGER- SOLENOID VALVES 48.88 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 640.14 JPMORGAN CHASE BANK WATER PROD - RISERS 285.28 JPMORGAN CHASE BANK GREEN EQUIPMENT- LOCATOR 245.76 AEP /PSO ELECTRIC USE 4,247.85 TREASURER PETTY CASH CDL LICENSE 49.50 JPMORGAN CHASE BANK WATER PROD - CREDIT -99.92 CITY GARAGE OVERHEAD LABOR CHGS - SEP 666.67 JPMORGAN CHASE BANK WATER PROD - COUPLER 197.00 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 1,992.93 JPMORGAN CHASE BANK OREILLYS- BATTERY 55.48 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 98.45 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 231.90 FLEETCOR TECHNOLOGIES FUELMAN CHARGES - SEPT 20 1,177.89 JPMORGAN CHASE BANK GRAINGER -AIR COMPRESSOR 348.53 ANCHOR STONE COMPANY DRYWELL INFILTRATION SYS 113.53 UNIFIRST HOLDINGS LP UNIFORM SERVICES 36.49 UNIFIRST HOLDINGS LP UNIFORM SERVICES 36.49 CITY GARAGE VEH PARTS FOR RESALE - SE 90.64 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 274.62 ANCHOR STONE COMPANY 3" STONE FOR DRYWELL 232.85 JPMORGAN CHASE BANK J & R EQUIP -HOSE FITTINGS 263.92 TOTAL WASTEWATER COLLECTIONS 11,337.06 OPWA E 76TH ST N SANITAR` PARAGON CONTRACTORS, LLC 1E 76 ST N SANITARY SEWER 149,471.11 TOTAL OPWA E 76TH ST N SANITARY 149,471.11 REFUSE COLLECTIONS JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 7,044.65 CITY GARAGE OVERHEAD LABOR CHGS - SEP 3,333.33 JPMORGAN CHASE BANK ALSUMA- TRANSMISSION REPAI 1,077.35 JPMORGAN CHASE BANK LENOX WRECKER- TOWING 190.00 JPMORGAN CHASE BANK ALSUMA- SERVICES 513.56 JPMORGAN CHASE BANK ALSUMA- SERVICES 664.27 UNIFIRST HOLDINGS LP UNIFORM SERVICES 39.12 CITY GARAGE VEH PARTS FOR RESALE - SE 984.39 WORKHEALTH SOLUTIONS, LLC HEPATITIS A & B VACCINES 520.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 39.12 Page 3 Claims List 10/19/2010 Budget Unit Title Vendor Name Payable Description Payment Amounl REFUSE COLLECTIONS... UNITED STATES CELLULAR CORPORATION CELL PHONE SERVICE 56.43 L & M DUMPTRUCK & BACKHOE SERVICE YARDWASTE AREA PUSH OFF 1,600.00 FLEETCOR TECHNOLOGIES FUELMAN CHARGES - SEPT 20 5,670.28 TOTAL REFUSE COLLECTIONS 21,732.50 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.48 WORKHEALTH SOLUTIONS, LLC HEPATITIS A & B VACCINES 130.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,398.51 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 3,182.72 CITY GARAGE OVERHEAD LABOR CHGS - SEP 166.67 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.48 AEP /PSO ELECTRIC USE 71.94 JPMORGAN CHASE BANK LOWES- SUPPLIES 65.82 JPMORGAN CHASE BANK HOME DEPOT - FENCING 67.99 JPMORGAN CHASE BANK HOME DEPOT -PATIO BLOCKS 7.44 JPMORGAN CHASE BANK LOWES -LAG BOLTS 2.16 TOTAL RECYCLE CENTER 5,120.21 FUND GRAND TOTAL 1,295,358.5 OPWA GRAND TOTAL $1,295,358.53 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/09/10 Department Payroll Expenses Total Expenses OPWA Administration 9,060.53 13,278.98 Utility Billing 4,572.81 7,677.32 Water 10,259.64 17,351.16 Wastewater 10,666.06 17,547.26 Wastewater Collection 7,385.26 11,610.43 Refuse 10,042.33 15,523.66 Recycle Center 1,182.40 2,011.21 E 76th St San Interceptor 1,475.00 1,668.97 FUND TOTAL 54,644.03 86,668.99 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2010 -2011 Statement of Revenues & Expenses As of September 30, 2010 OPERATING EXPENSES: Personal services MONTH YEAR 2,223,361 PERCENT Materials & supplies TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: 106,787 402,968 1,560,080 25.83% Water 503,269 1,305,813 4,290,000 30.44% Wastewater 273,815 812,340 3,241,000 25.06% Refuse & recycle 149,455 458,998 1,680,880 27.31% Other fees 30,040 82,975 426,500 19.45% Interest & other 4,537 208,502 226,194 92.18% TOTAL OPERATING REVENUES 961,116 2,868,628 9,864,574 29.08% OPERATING EXPENSES: Personal services 166,807 510,535 2,223,361 22.96% Materials & supplies 330,727 868,944 2,882,780 30.14% Other services 106,787 402,968 1,560,080 25.83% Capital outlay 25,807 555,944 2,509,100 22.16% Debt service 109,477 781,742 2,298,676 34.01% TOTAL OPERATING EXPENSES 739,607 3,120,133 11,473,997 27.19% REVENUES OVER EXPENSES 221,510 (251,505) 15.63% (1,609,423) TRANSFERS IN (OUT) Transfers in 116,650 116,650 236,601 49.30% Transfers out (305,427) (420,368) (915,800) 45.90% TOTAL TRANSFERS (188,777) (303,717) (679,199) 44.72% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 1,235,245 2,123,155 12,067,542 17.59% Expenditures of OWRB Debt (1,044,263) (932,484) (9,651,742) 9.66% TOTAL OWRB PROCEEDS AND EXPENDITURES (186,571) 583,236 1,057,402 55.16% NET INCOME (LOSS) 223,715 635,448 127,178 WORKING CAPITAL - Beginning Balance 2,177,532 2,177,532 WORKING CAPITAL - Ending Balance 2,812,980 2,304,710 Apoft Tice City Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Angela Hess Finance Director SUBJECT: Supplemental Appropriation For Open Contracts DATE: October 15, 2010 BACKGROUND: At the June 30th fiscal year end, many purchases and contracts were open or incomplete. This includes a variety of approved projects or equipment purchases that were initiated during the 2010 fiscal year and included in the fiscal 2010 budget. The balance of these contracts and purchases will be expended during the 2011 fiscal year in which there is no appropriation for these expenditures. In order to comply with statutory budget restrictions, budgets for those active contracts and projects should be re- appropriated for the 2011 fiscal year. In previous years, the re- appropriation for open purchases was included with the Carryover Budget presented to the Council later in the fiscal year. However, this year there are several large dollar projects which could cause an immediate budget overage in the department without this re- appropriation. In order to be in compliance with the Municipal Budget Act, staff is recommending Council approval of a supplemental appropriation at this time. A list of open projects and contracts is attached for your information. Three of the projects requested for carryover will be funded through loan proceeds. Funding for these projects will be received from the following sources; ➢ Detention Facility - ARRA ➢ Wastewater Treatment Plant - OWRB Loan ➢ E 76th Street N Sanitary Sewer Interceptor - OWRB Loan The FY10 General Fund revenue shortfall was addressed in part through expenditure cuts that were accomplished through budget deferrals. These deferrals allowed for carryover requests while still maintaining the General Fund reserves. PROPOSED ACTION: Staff is recommending supplemental appropriations in the General Fund of $70,096; the Stormwater Management Fund of $662,218; the Ambulance Capital Fund of $10,500: and the OPWA of $827,682. Estimated revenue will increase as a result of loan proceeds in the Stormwater Fund by $509,218 and in the OPWA by $755,203. These requests include the following departments in the General Fund and OPWA: General Fund ➢ Streets $ 70,096 4]]�i4.1 ➢ OPWA Administration $ 47,479 ➢ Wastewater Treatment Plant $305,351 ➢ Wastewater Collections $449,852 ➢ Recycle Center $ 25,000 RECOMMENDATION: Staff recommends Trustee approval of a budget amendment increasing the estimated revenue for the OPWA by $755,203 and increasing appropriation for expenditures in the OPWA by $827,682. ATTACHMENT: A. Schedule of open projects and contracts City of Owasso FY10 Carryover to FY11 Fund Dept Project /Description Request General Streets Traffic Striping 31,000 General Streets Traffic Calming Program 6,260 General Streets Salt Brine Production System 32,836 General Fund 70,096 Stormwater Mgt Stormwater N. Garnett Regional Detention Pond 509,218 Stormwater Mgt Stormwater Stormwater Atlas Mapping 153,000 Stormwater Fund 662,218 Ambulanance Capital Ambulance Computer Equipment /Svr Room 10,500 Ambulance Capital Fund 10,500 OPWA Administration Wastewater Treatment Plant Wastewater Treatment Plant Expansion 305,351 OPWA Administration Administration Public Works Roof Replacement 34,200 OPWA Administration Administration Public Works Training Room 13,279 OPWA Administration Wastewater Collections E. 76th Street North Sanitary Sewer Interceptor 449,852 OPWA Administration Recycle Center Building Project 5,000 OPWA Administration Recycle Center Pole Barn Project 10,000 OPWA Administration Recycle Center Roll Off Bin Project 10,000 OPWA Fund 827,682