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Home My WebLink About2010.10.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY RECEIVED TYPE OF MEETING: Regular OCT 1010 DATE: October 19, 2010 TIME: 6:30 p.m. cjtyc ,$ PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, October 15, 2010. — _A" Z&� Sherry Bishop, Ci Clerk I_TeT ► o 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the October 5, 2010 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledge receipt of the monthly FY 2010-2011 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 5, 2010 The Owasso Public Golf Authority met in regular session on Tuesday, October 5, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 1, 2010. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:31 p,m, t0L [Z9lW4JA" PRESENT Doug Bonebrake, Chairman Steve Cataudella, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Sherry Bishop, Assistant Authority Manager Julie Lombardi, Authority Attorney ABSENT Jon Sinex, Vice Chair Wayne Guevara, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the September 21, 2010 Regular Meeting. B,Approval of Claims. Mr. Stovall moved, seconded by Mr. Cataudella, to approve the OPGA Consent Agenda with claims totaling $29,993.30. The payroll payment reports for pay period ending 09/25/10 were also included. YEA: Bonebrake, Cataudella, Stovall NAY: None Motion carried 3-0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. Owasso Public Golf Authority October 5, 2070 ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Bonebrake, Cataudella, Stovall NAY: None Motion carried 3-0 and the meeting was adjourned at 7:32 p.m. Klan Kamas, Minute Clerk Doug Bonebrake, Chairman 2 Claims List 10/19/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK AHEAD -MERCHANDISE 232.80 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 322.56 BEN E. KEITH CO. FOOD 307.60 BGR DAILY ACCT. REIMB PETTY CASH 93.62 BEN E. KEITH CO. FOOD 268.87 JPMORGAN CHASE BANK REASORS-FOOD 11.20 JPMORGAN CHASE BANK TAYLOR MADE -MERCHANDISE 191.71 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 163.18 JPMORGAN CHASE BANK PING -MERCHANDISE 338.53 JPMORGAN CHASE BANK COKE -FOOD 220.85 BEN E. KEITH CO. FOOD 205.72 JPMORGAN CHASE BANK PING -MERCHANDISE 46.32 JPMORGAN CHASE BANK REASORS-FOOD 124.05 JPMORGAN CHASE BANK REASORS-FOOD 5.44 TOTAL OPGA 2,532.45 GOLF SHOP JJPMORGAN CHASE BANK USPS-SHIPPING 44.00 TOTAL GOLF SHOP 44.00 CART OPERATIONS JPMORGAN CHASE BANK ROBERTSON-TIRES 299.50 JPMORGAN CHASE BANK ROBERTSON TIRE -BATTERIES 856.00 JPMORGAN CHASE BANK JUSTICE GOLF -CART PARTS 464.68 TOTAL CART OPERATIONS 1,620.18 COURSE MAINT AEP/PSO ELECTRIC USE 1,805.98 JPMORGAN CHASE BANK HOME DEPOT -RENTAL 60.50 JPMORGAN CHASE BANK OREILLYS-CREDIT -12.00 JPMORGAN CHASE BANK PROF TURF -MOWER PARTS 418.74 JPMORGAN CHASE BANK KAMAN-BEARINGS 67.48 JPMORGAN CHASE BANK EQUIPMENT ONE -RENTAL 95.00 JPMORGAN CHASE BANK PROFESSIONAL TURF -COUPLER 64.05 JPMORGAN CHASE BANK MAIL THIS -SHIPPING 35.56 JPMORGAN CHASE BANK R & R PROD-BEDKNIVES 232.32 JPMORGAN CHASE BANK LOWES-RAKES 37.45 JPMORGAN CHASE BANK LUBER BROS-PARTS 324.18 JPMORGAN CHASE BANK CLASSIC GOLF -SUPPORTS 100.00 JPMORGAN CHASE BANK CLASSIC GOLF -SUPPORT BAR 50.00 JPMORGAN CHASE BANK LUBER BROS-PARTS 259.33 JPMORGAN CHASE BANK LUBER BROS-SPRING 77.19 JPMORGAN CHASE BANK OREILLYS-OIL/FILTER 59.64 JPMORGAN CHASE BANK EVANS-PUMP MOTOR 1,797.25 NCH CORPORATION MANTEK DIVISION GREASE 180.17 JPMORGAN CHASE BANK OREILLY AUTO -FLUID 11.98 JPMORGAN CHASE BANK TATE BOYS -TIRE REPAIR 19.90 Page 1 Claims List 10/19/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK OREILLY-SPARK PLUGS 48.58 JPMORGAN CHASE BANK EZGO-PARTS 70.98 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 17.97 JPMORGAN CHASE BANK PROF TURF -AIR FILTER 30.95 JPMORGAN CHASE BANK R&R PROD -SOLID TINES 61.28 JPMORGAN CHASE BANK OREILLYS-OIL 78.73 JPMORGAN CHASE BANK LUBER BROS-SEAL KIT 92.79 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 48.91 JOHN DEERE LANDSCAPES, INC/LESCO SPRAY DYE 267.00 ESTES, INCORPORATED FERTILIZER 403.63 TIMOTHY BOYCE GREENS MIX 800.00 TOTAL COURSE MAINT 7,605.54 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES 79.63 BEN E. KEITH CO. SUPPLIES 265.55 BROOKS GREASE SERVICE, INC TRAP SERVICE 200.00 JPMORGAN CHASE BANK DRESS MY EVENT -LINENS 140.00 BEN E. KEITH CO. SUPPLIES 37.45 JPMORGAN CHASE BANK SADDORIS-LINENS 169.39 TOTAL FOOD & BEV 892.02 GOLF ADMIN JPMORGAN CHASE BANK COURSETRENDS-HOSTING 355.00 JPMORGAN CHASE BANK ALL MAINTENANCE -SUPPLIES 195.05 AEP/PSO ELECTRIC USE 1,611.81 JPMORGAN CHASE BANK SO CENTRAL-REFUND -275.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 290.36 JPMORGAN CHASE BANK MURRAY WOMBLE-PANEL 160.00 TOTAL GOLF ADMIN 2,337.22 FUND GRAND TOTAL 15,031.4 OPGA GRAND TOTAL $15,031.41 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/09/10 Department Payroll Expenses Total Expenses Golf Shop Operations 2,033.29 3,159.64 Cart Operations 1,192.42 1,361.14 Golf Course Operations 8,730.82 12,817.19 Food & Beverage 2,335.93 3,053.19 General & Administration 3,184.22 4,602.13 FUND TOTAL 17,476.68 24,993.29 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of September 2010 and 2009 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) September 30, 2010 September 30, 2009 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 37,589 150,052 643,500 23.32% 59,108 189,446 667,000 28.40% 10,462 41,087 185,000 22.21% 9,492 49,064 185,000 26.52% (8,023) (30,956) (140,000) 22.11% (7,789) (36,384) (140,000) 25.99% 9,398 37,784 205,000 18.43% 12,881 51,864 205,000 25.30% (4,395) (18,760) (72,000) 26.06% (7,278) (28,470) (76,000) 37.46% 1,573 12,095 54,800 22.07% 2,852 8,580 33,000 26.00% 46,605 191,303 876,300 21.83% 69,266 234,099 874,000 26.78% 51,022 184,153 626,338 18,972 50,038 93,060 17,708 48,041 128,540 9,765 65,687 55,000 2,357 7,070 28,280 99,824 354,990 931,218 (53,219) (163,687) (54,918) 29.40% 57,610 198,961 619,305 32.13% 53.77% 5,096 46,371 90,060 51.49% 37.37% 11,628 44,450 132,300 33.60% 119.43% - 4,000 4,000 100.00% 25.00% 2,338 7,014 28,335 24.75% 38.12% 76,672 300,796 874,000 34.42% (7,406) (66,697) -