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HomeMy WebLinkAbout2010.11.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: November 2, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, October 29, 2010. Sherry Bishop, Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Robert Miller, New Life Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Hospitality. Mike Henry, Owasso Character Council Member 6. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the October 19, 2010 Regular Meeting. Attachment # 6-A B. Approval of Claims. Attachment # 6-13 C. Acknowledgement of receiving an Agreement for Urban Engineering Services from DeShazo Group; and, authorization for the Mayor to execute the agreement. Attachment # 6-C D. Authorization to discharge fireworks and approval of a public fireworks display to be conducted on November 1], 2010 and sponsored by the City of Owasso in celebration of Veterans Day. Attachment # 6-D Owasso City Council November 2, 2010 Page 2 7. Consideration and appropriate action relating to items removed from the Consent Agenda. 8. Consideration and appropriate action relating to a request for City Council acceptance of a donation from 66 Federal Credit Union and approval of a budget amendment in the General Fund, increasing estimated revenues by $500 and increasing the appropriation for expenditures in the Human Resources department by the same amount for Fiscal Year 2010-2011. Ms. Dempster Attachment # 8 Staff recommends City Council acceptance of the donation from 66 Federal Credit Union and approval of the budget amendment in the General Fund. 9. Consideration and appropriate action relating to a request for City Council authorization for the City Manager to execute an agreement for the purpose of managing City of Owasso baseball facilities and activities. Mr. Lehr Attachment # 9 Staff recommends City Council authorization for the City Manager to execute an agreement between the City of Owasso and Champions Baseball Owasso, for the purpose of managing City of Owasso baseball facilities and activities. 10. Report from City Manager. 11. Report from City Attorney. 12. Report from City Councilors. 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 14. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 19, 2010 The Owasso City Council met in regular session on Tuesday, October 19, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 15, 2010 and per the Addendum to the Owasso City Council Agenda filed in the Office of the City Clerk and posted on the City Hall bulletin board at 11:00 a.m. on Monday, October 18, 2010. ITEM 1. CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Pastor Doug Gregg of Lifepoint Baptist Church. ITEM 3. FLAG SALUTE Councilor Guevara led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor None Jon Sinex, Vice Mayor Steve Cataudella, Councilor Wayne Guevara, Councilor Bryan Stovall, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5. REPORT FROM MAYOR BONEBRAKE ON TULSA AREA EFFORTS TO INCREASE REGIONAL COOPERATION BY BECOMING KNOWLEDGEABLE OF AND OBSERVING BEST PRACTICES BY OTHER METROPOLITAN AREAS Mayor Bonebrake provided a report on his trip to Louisville, Kentucky with the Tulsa Metro Chamber. ITEM 6. READING OF THE MAYOR'S PROCLAMATION Mayor Bonebrake read a proclamation declaring October 23, 2010 through October 31,2010 to be Red Ribbon Week in the City of Owasso. Owasso City Council October 19, 2010 ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the October 5, 2010 Regular Meeting and October 12, 2010 Special Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2009-10 budget status report. D. Authorization for the City Manager to execute a contract for property-casualty coverage in an amount not to exceed $34,999, and authorization for payment. E. Authorization for the City Manager to execute a contract with Midwest Employers Casualty Company for Specific Excess Workers' Compensation Insurance, and authorization of payment in the amount of $39,632. F. Authorization for the City Manager to execute the Purchase of Service Agreement between the City of Owasso and Pelivan Transit in the amount of $49,393 for Fiscal Year 2011. Mr. Cataudella moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims totaling $359,667.27. Also included for review were the healthcare self-insurance claims report and payroll payment report for pay period ending 10/09/10. YEA: Cataudella, Stovall, Sinex, Guevara, Bonebrake NAY: None Motion carried 5-0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A BUDGET AMENDMENT, INCREASING THE APPROPRIATION FOR EXPENDITURES IN THE GENERAL FUND BY $70,096; IN THE STORMWATER MANAGEMENT FUND BY $662,218; AND IN THE AMBULANCE FUND BY $10,500; AND INCREASING ESTIMATED REVENUES IN THE STORMWATER MANAGEMENT FUND BY $509,218 Ms. Bishop presented the item, recommending City Council approval of a budget amendment in the General Fund, Stormwater Management Fund, and Ambulance Fund. Mr. Sinex moved, seconded by Mr. Stovall, to approve the budget amendment, as recommended. YEA: Sinex, Stovall, Cataudella, Guevara, Bonebrake. NAY: None Motion carried 5-0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF ANNEXATION REQUEST OA-10-01, CONTAINING APPROXIMATELY 5 ACRES AND LOCATED ON THE NORTH SIDE OF EAST 1 16TH STREET NORTH AND ABOUT A QUARTER OF A MILE WEST OF NORTH GARNETT ROAD, ALSO RECOGNIZED AS 10857 EAST 1 16TH STREET NORTH Owasso City Council October 19, 2010 Ms. Darnaby-Pruner presented the item, recommending City Council approval of annexation request OA-10-01. Mr. Stovall moved, seconded by Mr. Cataudella, to approve annexation request OA-10-01, as recommended. YEA: Guevara, Stovall, Sinex, Cataudella, Bonebrake NAY: None Motion carried 5-0. ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF ANNEXATION REQUEST OA-10-02, CONTAINING APPROXIMATELY 40 ACRES AND LOCATED AT THE SOUTHWEST CORNER OF EAST 76TH STREET NORTH AND NORTH 161ST EAST AVENUE Ms. Darnaby-Pruner presented the item, recommending City Council approval of annexation request OA-10-02. Mr. Cataudella moved, seconded by Mr. Guevara, to approve annexation request OA-10-02, as recommended. YEA: Guevara, Cataudella, Sinex, Stovall, Bonebrake NAY: None Motion carried 5-0. ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A BUDGET AMENDMENT IN THE PARK DEVELOPMENT FUND, INCREASING THE APPROPRIATION FOR EXPENDITURES IN THE AMOUNT OF $23,000 Mr. Lehr presented the item, recommending City Council approval of a budget amendment in the Park Development Fund, increasing the appropriation for expenditures in the amount of $23,000, for the purpose of bringing existing City-owned baseball fields up to the standards required by the baseball facilities and activities user group agreement. Mr. Cataudella moved, seconded by Mr. Guevara, to approve the budget amendment in the Park Development Fund, as recommended. YEA: Sinex, Stovall, Guevara, Cataudella, Bonebrake NAY: None Motion carried 5-0. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE PURPOSE OF MANAGING CITY OF OWASSO BASEBALL FACILITIES AND ACTIVITIES Mr. Lehr presented the item, recommending City Council authorization for the City Manager to execute an agreement between the City of Owasso and Champions Baseball Owasso, for the purpose of managing City of Owasso baseball facilities and activities. 3 Owasso City Council October 19, 2010 Mr. Bonebrake inquired as to whether any individuals had signed up to speak on the item, at which time 27 individuals spoke regarding the item. Of these individuals, 10 spoke in favor of the recommended action and 17 spoke in opposition to the recommended action. A complete listing of individuals is attached. Mr. Sinex moved, seconded by Mr. Cataudella, to table the item until the November 2, 2010 Regular Meeting of the Owasso City Council. YEA: Sinex, Stovall, Guevara, Cataudella, Bonebrake NAY: None Motion carried 5-0. ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL THE INTERLOCAL AGREEMENT FOR DEVELOPMENT OF SPERRY LAND USE MASTER PLAN Ms. Lombardi presented the item, recommending City Council approval of the Interlocal Agreement for Development of Sperry Land Use Master Plan Mr. Guevara moved, seconded by Mr. Sinex, to approve the Interlocal Agreement, as recommended. YEA: Sinex, Stovall, Guevara, Cataudella, Bonebrake NAY: None Motion carried 5-0. ITEM 15. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF RESOLUTION NO. 2010-13, A RESOLUTION AMENDING THE PRIORITY DETERMINATION OF THE CAPITAL IMPROVEMENTS PROJECTS FOR FUNDING FROM THE CAPITAL IMPROVEMENT FUND Mr. Ray presented the item, recommending City Council approval of Resolution No. 2010-13, a resolution amending the priority determination of the Capital Imrovements Projects for funding from the Capital Improvement Fund to include the East 76th Street North Widening Project from Hwy 169 to North 129th East Avenue. Mr. Sinex moved, seconded by Mr. Stovall, to approve Resolution No. 2010-13, as recommended. YEA: Sinex, Stovall, Guevara, Cataudella, Bonebrake NAY: None Motion carried 5-0. ITEM 16. REPORT FROM CITY MANAGER Mr. Ray provided a report on recent City activities. ITEM 14. REPORT FROM CITY ATTORNEY No report. 4 Owasso City Council October 19, 2010 ITEM 15. REPORT FROM CITY COUNCILORS Members of the City Council provided a report on recent and upcoming City and Council member activities. ITEM 16. NEW BUSINESS None. ITEM 17. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Guevara, to adjourn the meeting. YEA: Sinex, Guevara, Stovall, Cataudella, Bonebrake NAY: None Motion carried 5-0 and the meeting was adjourned at 9:43 p.m. Doug Bonebrake, Mayor Kian Kamas, Minute Clerk 5 October 19, 2010 Owasso City Council Regular Meeting List of Speakers for City Council Agenda Item #13 1. Jim Felts (opposed) 2. Johnny Henderson (in favor) 3. Randy Fowble (opposed) 4. Bryan Spriggs (in favor) 5. Phillip Evans (opposed) 6. Mike Clark (opposed) 7. Ann Kirby (opposed) 8. Bryan Keith (in favor) 9. Dirk Thomas (in favor) 10. Rusty Repp (opposed) 11. Gregory Gray (opposed) 12. Wayne Reuss (in favor) 13. Chad Tredway (opposed) 14. Toby McKay (opposed) 15. Jason Billue (did not speak) 16. Jeff Hester (opposed) 17. Michael Hibbs (opposed) 18. Randy Orr (in favor) 19. Richard Trevino (did not speak) 20. Ashlie Casey (in favor) 21. Rusty Blevins (in favor) 22. Matt Miller (opposed) 23. Rick Lozano (opposed) 24. Samantha Hendrickson (opposed) 25. Shelli Hassell (opposed) 26. Al Hanchette (opposed) 27. Jeff Tattershall (opposed) 28. Nick Holson (in favor) 29. Tim Bess (in favor) 30. Johnny Henderson closing comments 31. Jim Felts closing comments Claims List 11/02/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL TREASURER PETTY CASH CC REFUND/NEWMAN 50.00 TREASURER PETTY CASH CC REFUND/STITTSWORTH 50.00 TREASURER PETTY CASH OC REFUNDNAZQUEZ 100.00 TREASURER PETTY CASH OC REFUNDNAZQUEZ -25.00 TOTAL GENERAL 175.00 MUNICIPAL COURT TERA FOWLER TUITION REIMBURSEMENT 394.05 TOTAL MUNICIPAL COURT 394.05 MANAGERIAL JPMORGAN CHASE BANK EMPLOYEE RELATIONS 40.00 JPMORGAN CHASE BANK MEETING EXPENSE 45.12 JPMORGAN CHASE BANK MEETING EXPENSE 22.31 JPMORGAN CHASE BANK MEETING EXPENSE 11.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 12.82 TOTAL MANAGERIAL 131.25 FINANCE COLE & REED, P.C. PROFESSIONAL FEES-AUDIT 4,450.00 TOTAL FINANCE 4,450.00 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 7.12 URGENT CARE OF GREEN COUNTRY, P.L.L PRE-EMPLOYMENT 125.00 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG TESTING 190.00 EVERGLADES DIRECT, INC. ATTENDANCE CONTROLLER 132.05 RICH & CARTMILL, INC TREASURER BOND PREMIUM 450.00 JPMORGAN CHASE BANK GOV'T FINANCE-ADVERTISING 150.00 OKLAHOMA MUNICIPAL LEAGUE ADVERTISING 10.00 OKLAHOMA MUNICIPAL LEAGUE ADVERTISING 10.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 3.88 TOTAL HUMAN RESOURCES 1,078.05 HR - CHARACTER INITIATIVE CUSTOM CRAFT AWARDS, INC. CHARACTER INITIATIVE 40.00 BAILEY EDUCATION FOUNDATION CHARACTER LUNCHEON 355.00 BAILEY MEDICAL CENTER CHARACTER LUNCHEON 1,750.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 174.30 JPMORGAN CHASE BANK CHARACTER INITIATIVE 16.27 TOTAL HR - CHARACTER INITIATIVE 2,335.57 CHARACTER SCHOOLS JPMORGAN CHASE BANK CHARACTER INITIATIVE 39.63 TOTAL CHARACTER SCHOOLS 39.63 GENERAL GOVERNMENT JCHASE BANK OFFICE DEPOT-SUPPLIES 132.76 COMMUNITY PUBLISHERS INC PUBLISH NOTICES 274.40 Page 1 Claims List 11/02/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL GOVERNMENT... COMMUNITY PUBLISHERS INC PUBLISH NOTICES 100.80 AT&T LONG DISTANCE LONG DISTANCE SERVICE 63.73 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 59.97 JPMORGAN CHASE BANK CLARY-SHREDDER BAGS 145.00 IKON OFFICE SOLUTIONS, INC COPIER SERVICE & SUPPLIES 371.21 XEROX CORPORATION COPIER SERVICE & SUPPLIES 484.94 TULSA COFFEE SERVICE INC COFFEE SUPPLIES 142.85 TOTAL GENERAL GOVERNMENT 1,775.66 COMMUNITY DEVELOPMENT SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 27.93 TREASURER PETTY CASH PER DIEM/DARNABY 165.00 TOTAL COMMUNITY DEVELOPMENT 272.91 ENGINEERING JPMORGAN CHASE BANK ICM-BATTERY 60.00 SPRINT SPRINT CARDS 119.97 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.20 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.20 JPMORGAN CHASE BANK JAMAR TECH-SUPPLIES 106.66 TOTAL ENGINEERING 313.031 INFORMATION TECHNOLOGY USA MOBILITY WIRELESS, INC PAGER USE 8.70 SPRINT SPRINT CARDS 79.98 SUNGARD PUBLIC SECTOR INC. WEBEX TRAINING 600.00 TOTAL INFORMATION TECHNOLOGY 688.68 SUPPORT SERVICES JPMORGAN CHASE BANK ATWOODS-BOOTS 129.99 JPMORGAN CHASE BANK RADIOSHACK-BATTERY 4.99 SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK LOWES-WEED KILLER 43.98 JPMORGAN CHASE BANK EMBASSY SUITES-APCO CONF 190.82 JPMORGAN CHASE BANK HORIZON MECHANICAL-SEAL 464.00 JPMORGAN CHASE BANK LOWES-DRYWALL MUD 11.89 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 38.85 AT&T LONG DISTANCE LONG DISTANCE SERVICE 1.66 JPMORGAN CHASE BANK ELEVATOR INSPECTION-INSP 160.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 JPMORGAN CHASE BANK LOWES-TABLE LEG TIPS 15.48 JPMORGAN CHASE BANK LOWES-PAINT SUPPLIES 73.07 JPMORGAN CHASE BANK LOWES-FLOOR CLEANER 31.96 JPMORGAN CHASE BANK LOWES-FILTERS 4.97 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 3.32 JPMORGAN CHASE BANK OK PUBLIC SAFETY-CONF REG 85.00 Page 2 Claims List 11/02/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni SUPPORT SERVICES... JPMORGAN CHASE BANK EQUIP ONE-LIFT 100.00 JPMORGAN CHASE BANK LAYCO-BOILER MOTOR 60.00 TOTAL SUPPORT SERVICES 1,578.45 POLICE SERVICES JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 461.00 LISA LONG TUITION REIMBURSEMENT 619.40 JPMORGAN CHASE BANK TRAINING EXPENSE 20.10 JPMORGAN CHASE BANK JIM NORTON-FUEL 11.12 JPMORGAN CHASE BANK VH BLACKINTON-BADGE 5.00 JPMORGAN CHASE BANK LEADERSHIP TRAINING 24.60 TREASURER PETTY CASH TRAVEL/TRAINING EXPENSES 476.56 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 323.02 JPMORGAN CHASE BANK PEAVEY CORP-SUPPLIES 19.00 JPMORGAN CHASE BANK WATERSTONE-DRY CLEANING 1,435.35 JPMORGAN CHASE BANK FEDEX-SHIPPING 39.27 JPMORGAN CHASE BANK HOBBY LOBBY-FLAG CASES 39.99 JPMORGAN CHASE BANK HOBBY LOBBY-FLAG CASES 39.99 JPMORGAN CHASE BANK PEAVEY CORP-SUPPLIES 101.85 JPMORGAN CHASE BANK GALLS-NAME TAG 9.99 AT&T LONG DISTANCE LONG DISTANCE SERVICE 62.17 JPMORGAN CHASE BANK OFFICE DEPOT-TONER 13.99 SPRINT SPRINT CARDS 479.88 JPMORGAN CHASE BANK SOME'S-PINS & MEDALS 137.00 JPMORGAN CHASE BANK MOTOROLA-CABLES 75.88 JPMORGAN CHASE BANK LODGING EXPENSE 360.00 JPMORGAN CHASE BANK SAFARILAND-METH TEST KITS 118.74 USA MOBILITY WIRELESS, INC PAGER USE 78.80 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY11 157.50 REGIONAL ORGANIZED CRIME ROCIC MEMBERSHIP FEE 200.00 SAV-ON PRINTING & SIGNS LLC BUSINESS CARDS 30.00 TOTAL POLICE SERVICES 5,340.20 POLICE-DOJ VEST GRANT JPMORGAN CHASE BANK GALLS-VESTS 349.99 TOTAL POLICE-DOJ VEST GRANT 349.99 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WALMART-DISH SOAP 5.91 JPMORGAN CHASE BANK OWASSO COPIER-SUPPLIES 1,800.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 130.24 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 56.47 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 276.60 JPMORGAN CHASE BANK WALMART-PRISONER BOARD 104.82 JPMORGAN CHASE BANK WALMART-PRISONER DRINKS 16.72 JPMORGAN CHASE BANK CLASSROOM CRNR-LARGE MAPS 2.80 PAGER USE 26.10 Page 3 Claims List 11/02/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni TOTAL POLICE COMMUNICATIONS 2,419.66 ANIMAL CONTROL JPMORGAN CHASE BANK WALMART-CANDY 33.75 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 28.00 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 28.00 JPMORGAN CHASE BANK ASSOCIATED PARTS-AC PART 5.95 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 276.60 JPMORGAN CHASE BANK GRAINGER-MOTOR 168.53 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 33.19 AT&T LONG DISTANCE LONG DISTANCE SERVICE 3.26 TOTAL ANIMAL CONTROL 577.28 FIRE SERVICES AT&T LONG DISTANCE LONG DISTANCE SERVICE 19.88 AT&T MOBILITY WIRELESS SERVICE 22.00 SPRINT SPRINT CARDS 319.92 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 39.84 JPMORGAN CHASE BANK LOWES-PARTS 22.40 JPMORGAN CHASE BANK NATL FIRE PROT-MEMBERSHIP 150.00 JPMORGAN CHASE BANK LOWES-FASTENERS 31.85 JPMORGAN CHASE BANK WAYEST-SCBA FIT TESTS 2,108.00 JPMORGAN CHASE BANK ADVANCE AUTO-PARTS 3.74 JPMORGAN CHASE BANK LA POLICE GEAR-APPAREL 414.85 JPMORGAN CHASE BANK PATROL TECH-APPAREL 104.52 JPMORGAN CHASE BANK TRAINING EXPENSE 16.28 JPMORGAN CHASE BANK LOWES-SUPPLIES 139.49 JPMORGAN CHASE BANK LOWES-PARTS 44.66 JPMORGAN CHASE BANK GELLCO-APPAREL 247.49 JPMORGAN CHASE BANK BELK-UNIFORM APPAREL 104.38 JPMORGAN CHASE BANK AMAZON-LEADERSHIP BOOK 26.48 JPMORGAN CHASE BANK CASCO INDUST-APPAREL 2,925.00 JPMORGAN CHASE BANK HOBBY LOBBY-PIC FRAMES 19.99 JPMORGAN CHASE BANK WALMART-SUPPLIES 117.92 JPMORGAN CHASE BANK WALMART-SUPPLIES 18.92 JPMORGAN CHASE BANK LODGING EXPENSE 392.90 JPMORGAN CHASE BANK LODGING EXPENSE 392.90 JPMORGAN CHASE BANK SHOE CARNIVAL-APPAREL 34.51 JPMORGAN CHASE BANK SHOE CARNIVAL-APPAREL 89.98 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 69.97 USA MOBILITY WIRELESS, INC PAGER USE 96.60 JPMORGAN CHASE BANK DELL-TONER 112.23 JPMORGAN CHASE BANK SHOE CARNIVAL-APPAREL 69.98 JPMORGAN CHASE BANK HOBBY LOBBY-PIC FRAMES 19.99 JPMORGAN CHASE BANK LOWES-REFUND -2.50 JPMORGAN CHASE BANK AMAZON-RETURN -26.48 Page 4 Claims List 11/02/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni TOTAL FIRE SERVICES 8,147.69 EMERGENCY PREPAREDNES SPRINT SPRINT CARDS 39.99 TOTAL EMERGENCY PREPAREDNESS 39.99 STREETS USA MOBILITY WIRELESS, INC PAGER USE 52.20 JPMORGAN CHASE BANK LOCKE SUPPLY-TAPE 6.18 JPMORGAN CHASE BANK ATWOODS-LATCH PINS 4.38 JPMORGAN CHASE BANK STANDARD SUPPLY-SOLENOID 17.20 JPMORGAN CHASE BANK OREILLY-PLUG CONNECTOR 24.55 SPRINT SPRINT CARDS 119.97 UNIFIRST HOLDINGS LP UNIFORM SERVICES 41.84 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.24 JPMORGAN CHASE BANK LOWES-SCREWS 32.35 SHERWOOD CONSTRUCTION CO, INC CONCRETE 581.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 332.00 MILL CREEK LUMBER & SUPPLY VETERANS MEMORIAL REPAIR 46.09 SIGNALTEK INC SEPTEMBER MAINTENANCE 3,269.11 JPMORGAN CHASE BANK BATTERIES PLUS-BATTERY 69.99 TOTAL STREETS 4,637.10 STORMWATER UNIFIRST HOLDINGS LP UNIFORM SERVICES 47.86 UNIFIRST HOLDINGS LP UNIFORM SERVICES 69.86 SPRINT SPRINT CARDS 159.96 JPMORGAN CHASE BANK HOME DEPOT-MORTAR 7.34 JPMORGAN CHASE BANK P & K EQUIP-EDGER BLADES 120.00 JPMORGAN CHASE BANK LOWES-SPRINKLER HEADS 29.70 JPMORGAN CHASE BANK WATER PROD-RAMNECK 94.50 JPMORGAN CHASE BANK ESTES-REPAIR KIT 61.12 JPMORGAN CHASE BANK OFFICE DEPOT-KEY BOX 25.99 USA MOBILITY WIRELESS, INC PAGER USE 86.71 JPMORGAN CHASE BANK ATWOODS-PULL CORD 2.00 TOTAL STORMWATER 705.04 PARKS UNIFIRST HOLDINGS LP UNIFORM RENTALS & CLEANIN 14.65 UNIFIRST HOLDINGS LP UNIFORM RENTALS & CLEANIN 14.65 LELAND BARTEL RAYOLA PARK MOWING 190.00 LELAND BARTEL ELM CREEK PARK MOWING 230.00 KERRY W. METCALF SKATE PARK MOWINGS 180.00 KERRY W. METCALF SKATE PARK MOWING-OCTOBER 60.00 SKYADD, LLC PORTABLE RESTROOM RENTALS 380.00 TUCKER CHEMICAL, INC. DEODORIZER FOR RESTROOMS 9.70 JPMORGAN CHASE BANK ADT-SECURITY SERVICES 53.71 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 12.56 Page 5 Claims List 11/02/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni PARKS... WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE-MCCARTY PAR 42.50 OLEN MASINGALE ATOR PARK MOWINGS 260.00 OLEN MASINGALE CENTENNIAL PARK MOWINGS 2,600.00 ELAINE WILLSON PARK RESTROOM CLEANINGS 1,350.00 JPMORGAN CHASE BANK ANZ SIGNS-BANNER 10.00 JPMORGAN CHASE BANK SAMS CLUB-TREAT BAGS 314.90 SPRINT SPRINT CARDS 39.99 AT&T LONG DISTANCE LONG DISTANCE SERVICE 6.13 JPMORGAN CHASE BANK LOWES-SUPPLIES 7.64 JPMORGAN CHASE BANK LOWES-PVC PARTS 9.23 TOTAL PARKS 5,785.66 COMMUNITY CENTER AT&T LONG DISTANCE LONG DISTANCE SERVICE 2.21 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 55.47 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 13.55 TREASURER PETTY CASH SUPPLIES 23.87 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 48.89 JPMORGAN CHASE BANK TUCKER-CARPET CLEANER 98.90 JPMORGAN CHASE BANK HOBBY LOBBY-VELCRO 3.23 TOTAL COMMUNITY CENTER 246.12 HISTORICAL MUSEUM AT&T LONG DISTANCE LONG DISTANCE SERVICE 3.16 WAYNE R. GAYLORD BREAKER REPAIR 81.00 TOTAL HISTORICAL MUSEUM 84.16 ECONOMIC DEV TREASURER PETTY CASH FUEL 45.02 SPRINT SPRINT CARDS 39.99 TOTAL ECONOMIC DEV 85.01 FUND GRAND TOTAL 41,650.1 AMBULANCE JPMORGAN CHASE BANK ALLMED-SUPPLIES 38.35 JPMORGAN CHASE BANK ALLMED-SUPPLIES 6.84 JPMORGAN CHASE BANK EXCELLANCE-PARTS 36.12 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 543.20 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 390.98 AT&T MOBILITY WIRELESS SERVICE 79.47 SPRINT SPRINT CARDS 199.95 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 543.94 URGENT CARE OF GREEN COUNTRY, P.L.L HEP B VACCINE 45.00 JPMORGAN CHASE BANK ALLMED-SUPPLIES 125.00 JPMORGAN CHASE BANK ALLMED-SUPPLIES 564.32 JPMORGAN CHASE BANK ADVANCE AUTO-LIGHT BULBS 11.22 Page 6 Claims List 11/02/2010 Budget Unit Title Vendor Name Payable Description Payment Amounl AMBULANCE... JPMORGAN CHASE BANK KEN KOOL-PARTS 687.74 TOTAL AMBULANCE 3,272.13 FUND GRAND TOTAL 3,272.1 E911 COMMUNICATIONS AT&T E911 MAPPING FEES-OCT'10 355.35 INCOG-E911 E911 ADMIN SVC FEES 5,857.73 TOTAL E911 COMMUNICATIONS 6,213.08 FUND GRAND TOTAL 6,213.0 STRONG NEIGHBORHOODS SPRINT SPRINT CARDS 39.99 TOTAL STRONG NEIGHBORHOODS 39.99 FUND GRAND TOTAL 39.9 FIRE CAPITAL FD DAVID W NICHOLS EXTRICATION SYSTEM 26,020.00 SHERWOOD CONSTRUCTION CO, INC FIRE STATION 1-DRIVEWAY 2,992.00 ANCHOR STONE COMPANY FIRE STATION 1- DRIVEWAY 84.96 JPMORGAN CHASE BANK OWASSO LUMBER-STAKES 39.36 JPMORGAN CHASE BANK BROWN FARMS-SOD 65.00 SHERWOOD CONSTRUCTION CO, INC FIRE STATION I DRIVEWAY 2,288.00 SHERWOOD CONSTRUCTION CO, INC FIRE STATION I DRIVEWAY 2,112.00 ANCHOR STONE COMPANY FIRE STATION I DRIVEWAY 86.04 TOTAL FIRE CAPITAL FD 33,687.36 FUND GRAND TOTAL 33,687.3 CI - QUAL OF LIFE INITIAT ALABACK DESIGN ASSOCIATES, INC QUALITY OF LIFE INITIATIV 7,058.00 TOTAL CI - QUAL OF LIFE INITIAT 7,058.00 CI - 106/GARNETT INTERSEC MEADERS & ASSOCIATES, LLC. REVIEW APPRAISAL SERVICES 3,000.00 TOTAL CI - 106/GARNETT INTERSEC 3,000.00 FUND GRAND TOTAL 10,058.0 CITY GARAGE JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 53.76 T & W TIRE, LP TIRES 631.44 T & W TIRE, LP TIRES 462.88 T & W TIRE, LP TIRES 1,969.32 T & W TIRE, LP TIRES 1,000.00 Page 7 Claims List 11102/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GARAGE... UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 27.73 AT&T LONG DISTANCE LONG DISTANCE SERVICE 5.41 AT&T MOBILITY WIRELESS SERVICE 57.87 JPMORGAN CHASE BANK UNITED FORD-PARTS 477.63 JPMORGAN CHASE BANK UNITED FORD-PARTS 24.88 JPMORGAN CHASE BANK TULSA FRTLNR-RESERVIOR 246.25 JPMORGAN CHASE BANK UNITED FORD-CORE RETURN -35.00 TOTAL CITY GARAGE 4,988.71 FUND GRAND TOTAL 4,988.7 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 264.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 578.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 264.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 578.00 TOTAL WORKERS' COMP SELF-INS 2,262.00 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 1,903.15 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 638.45 TOTAL WORKERS' COMP SELF-INS 2,541.60 FUND GRAND TOTAL 4,803.6 GEN LIAB-PROP SELF INS ROGERS COUNTY RURAL WATER DISTRICT REPAIRS TO DAMAGED METER 2,370.57 OWASSO FENCE CO FENCE REPAIR 675.00 SUPERIOR CONCRETE FENCE OF TEXAS CEMETERY FENCE COLOR MATC 150.00 TOTAL GEN LIAB-PROP SELF INS 3,195.57 FUND GRAND TOTAL 3,195.5 CITY GRAND TOTAL $107,908.621 ___J Page 8 Claims List 11/02/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni AMBULANCE SERVICE TRAILBLAZER HEALTH ENTERPRISES LLC AMBULANCE REFUND 1,297.87 TRAILBLAZER HEALTH ENTERPRISES LLC AMBULANCE REFUND 6,792.27 TRAILBLAZER HEALTH ENTERPRISES LLC AMBULANCE REFUND 1,600.35 TRAILBLAZER HEALTH ENTERPRISES LLC AMBULANCE REFUND 27,485.79 TOTAL AMBULANCE SERVICE 37,176.28 FUND GRAND TOTAL 37,176.2 CITY GRAND TOTAL $37,176.28 Page 1 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11/2/10 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL AMOUNT 37,123.25 48,196.08 85,319.33 2,680.20 6,171.52 8,851.72 HEALTHCARE SELF INSURANCE FUND TOTAL 94,171.05 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/23/10 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 5,452.88 Managerial 19,285.19 23,409.45 Finance 12,934.52 15,788.31 Human Resources 5,984.82 7,346.95 Community Development 10,653.24 13,078.27 Engineering 9,967.06 12,186.89 Information Systems 7,886.23 9,678.70 Support Services 6,796.78 8,252.34 Police 95,013.37 117,309.89 Central Dispatch 12,688.36 15,513.94 Animal Control 2,357.32 2,867.81 Fire 104,927.37 124,007.29 Emergency Preparedness 2,798.43 3,441.49 Streets 6,731.76 8,246.37 Stormwater/ROW Maint. 7,450.70 9,092.31 Park Maintenance 6,315.47 7,678.22 Community-Senior Center 3,101.00 3,751.95 Historical Museum 2,054.82 2,527.02 Economic Development 2,826.92 3,476.55 General Fund Total 324,359.67 393,106.63 Garage Fund Total 4,103.60 5,U 9A, Ambulance Fund Total 22,372.16 26,342.65 Emergency 911 Fund Total 2,239.14 2,737.86 Worker's Compensation Total 2,804.10 'x 1.r,1_zuv.r Strong Neighborhoods 2,077.12 Stormwater Detention 800.00 905.20 A-A OT City Wit7aut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: John W. Feary Project Administrator SUBJECT: Acceptance of Engineer Agreement DATE: October 29, 2010 BACKGROUND: At the May 17, 2005 City Council meeting the Engineering Design Criteria, Construction Standards, and Standard Details were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 0114.1 (13)). This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he/she is a Registered Professional Engineer in the State of Oklahoma, and attest that he/she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 DEVELOPER AGREEMENT The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 0114.1 (C)). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his/her construction contractor to assure compliance with the approved plans, and submit "as-built" drawings upon completion of the construction of improvements. Since the approval of the Engineering Design Criteria, Construction Standards, and Standard Details in May 2005, developers and engineers alike have complied with the above requirements and submitted both agreements. The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer Agreement); therefore Council approval is needed. RECOMMENDATION: Staff recommends Council acceptance of the following "Agreement for Urban Engineering Services" (Engineer Agreement): 1. DeShazo Group, Garrett Creek Commercial Center Storm Sewer Extension, Lots 1,2,3A & 3B, Block 2, Garrett Creek Center ATTACHMENTS: A. One (1) signed ''Agreement for Urban Engineering Services" AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a /municipal corporation, hereinafter called "City" and lvSh~t-D ClYN4Q hereinafter called "Design Engineer". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner/Developer/Subdivides of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project", upon easements and rights-of-ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements IFvtSfcM. £1F G~ Sbrryl Seux,.,Svr~. CGc--rrcft G„u,k Canso 56rr1 Stww Ex+-e"6t6') which shall be located on the following described tract of land: 3 33, 'B oc _ Z, C'a x,..t -tl creek /1) 1 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred-fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he/she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the day of 20 Executed by the Design Engineer on the 2 ! ' day of GM*VL20 10. CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPRO, D: Public Works Director DESIGN E EER P"" ign Engineer BY G c S1 Title ATT ST: Secretary Cert ID 6589 ACORD,M CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDNYYY) 9/27/2010 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION McLaughlin Brunson Insurance Agency, LLP ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 6600 LBJ Freeway, Suite 220 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ll D 75240 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. a as TX (214) 503-1212 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA: Travelers Casualty & Surety Cc DeShazo Group, Inc. INSURERB: Travelers Ind. Co. of America 10830 E 45th St 204 t s it INSURERC: Charter Oak Fire Insurance Co. . ree , u e Tulsa OK 74146 INSURER D: Travelers Indemnity Company INSURER E: Travelers Ind. Co. of Conn. COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR DD' POLICY EFFECTIVE POLICY EXPIRATION LTR N TYPE F INSURANCE POLICY NUMBER DATE MM/DD/YY DATE (MMIDDffY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED B X COMMERCIAL GENERAL LIABILITY 6801751L338 5/1/2010 5/1/2011 PREMISES Ea occurence $ 1,000,000 71 CLAIMS MADE Fil OCCUR MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/OPAGG $ 2,000,000 POLICY X PRO LOC AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT C ANY AUTO BA1752L882 5/1/2010 5/1/2011 (Ea accident) $ 1,000,000 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ X HIRED AUTOS BODILY INJURY X NON-OWNED AUTOS (Per accident) $ PROPERTY DAMAGE $ (Per accident) GAR AGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ 2,000,000 _ E ICLAIMSMADE X OCCUR F CUP6328Y545 5/1/2010 5/1/2011 AGGREGATE $ 2,000,000 $ DEDUCTIBLE $ RETENTION $ $ D WORKERS COMPENSATION AND U86673Y783 5/1/2010 5/1/2011 X TWCSTATU- OTH- TS1 EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ 500,000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYE $ 500,000 If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ 500,000 A OTHER Professional Liab. 105277265 5/21/2010 5/21/2011 $2,000,000 Per Claim/ Annual Aggregate DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS The claims made professional liability coverage is the total aggregate limit for all claims presented within the policy period and is subject to a deductible. UIEK I IFICA I I= HULUhR CANCtLLA I IUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN City of Owasso NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL 111 N. Main IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Owasso OK 74055 AUTHORIZED REPRESENTATIVE ~ir.•, f`: ,,.,.(1n...V.: ACORD 25 (2001/08) © ACORD CORPORATION 1988 Page 1 of 2 9/27/2010 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) Page 2 of 2 AwIft OT City bvitia tt Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Juliann M. Stevens Administrative Assistant SUBJECT: Fireworks Display, Veterans Appreciation Ceremony DATE: October 29, 2010 BACKGROUND: A City of Owasso sponsored fireworks display is planned to be conducted on Thursday evening November 11, 2010 in conjunction with the City's annual Veteran Appreciation Ceremony. City Code requires approval from the City Council for any public display of fireworks within the city. The display will consist of approximately 300 shells to be shot concurrently, similar to a "finale" marking the end of the annual Independence Day firework show. Representatives of both the Fire and Police Departments have been consulted in order to coordinate the event and address safety concerns. The Veteran Appreciation Ceremony is free and open to the public and will also include a performance from an area JROTC Drill team, as well as local singing talent. The event will begin at 5:00pm at the Veterans Memorial, adjacent to Funtastic Island Park, located inside the entrance to the Owasso SportsPark. RECOMMENDATION: Staff recommends City Council authorization for City staff to discharge fireworks as part of a public fireworks display to be conducted on November 11, 2010 free of charge to the public and sponsored by the City of Owasso for the annual Veteran Appreciation Ceremony. The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director' SUBJECT: 66 Federal Credit Union Donation Supplemental Appropriation DATE: October 29, 2010 BACKGROUND: Earlier in October, two members of the staff were invited to make a character presentation to the employees of the 66 Federal Credit Union at their annual employee retreat. As a display of appreciation for staffs' time, the 66 Federal Credit Union made a $500 donation to the City. Staff requests City Council authorize the donation to be allocated to the Human Resources budget to be used for Character First! materials for Owasso Public Schools Ram Academy, RECOMMENDATION: Staff recommends City Council acceptance of the donation from 66 Federal Credit Union and approval of a budget amendment to the General Fund increasing estimated revenues by $500 and increasing the appropriation for expenditures in the Human Resources department by the same amount for fiscal year 2010-2011. 0 The CitM# - V y Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Rodney Ray City Manager SUBJECT: Youth Sports User Agreements DATE: October 29, 2010 BACKGROUND: For many years now the City of Owasso has taken the now-popular position of numerous municipalities in regards to youth sports, in that it provides the venues for youth sports, but does not organize and operate them. In other words, the City builds the fields, but youth sports user groups handle registration, scheduling, concessions and other organizational details. This has been a successful arrangement over the years, but with the tremendous growth of the community has come an even greater growth of youth sports participants. Over the past 20 years, Owasso has grown from a population of 11,800 in 1990 to almost 30,000 today within our city limits. Estimates for the fence line or school district are about 20,800 in 1990 and almost 45,000 today. This rapid growth has led to an ever growing investment in playing venues and an increased need for financial transparency and more structured agreements for the youth sports user groups, Past and current user group agreements have not required user groups to produce any type of financial statement and attempts by City staff to obtain such information, in the interest of fiduciary responsibility to taxpayers, have been unsuccessful. With the Quality of Life Initiative under way, recent discussions have led to questions about funding a build-out of the Sports Park or other youth sports venue improvements. Such discussions have lead to questions concerning the stewardship and care of existing fields and facilities, as well as the type of care that could be anticipated for future investments. Realizing that the City's youth sports user group agreements and contracts have either lapsed or lack needed requirements, staff began to seek ways to adjust current agreements so as to increase accountability on the part of the user groups regarding the maintenance and improvement of playing fields and disclosure of financial information, In the past, understandably, when one of the user groups has experienced problems concerning field maintenance or needed repairs or improvements, that user group has turned to the City for financial assistance. The City's past agreements have not adequately addressed responsibility in these instances. Additionally, current user group agreements give City staff little room for input in regard to the quality standards of field maintenance. As a result, staff began to consider new agreements whereby the user group would pay a lease fee for fields, which would create a fund for maintenance and improvements to the venues. Ultimately, by increasing the financial accountability of user groups, City staff would more readily have the information needed to make prudent decisions concerning its participation in the maintenance and repair of sports facilities. In summary, City staff believes that extending requests for proposals to sports facilities user groups will allow the City to: 1) Enter into more structured contractual agreements with sports facilities user group organizations 2) Achieve financial transparency in the operation of the City's sports venues 3) Achieve better fiduciary responsibility to the City's constituent taxpayers REQUEST FOR PROPOSALS: City Staff developed a Request for Proposal (RFP) to address the aforementioned concerns. The RFP format creates an opportunity for competition among organizations seeking to utilize City- owned fields for youth sports, and, more importantly, solidifies expectations on the part of both the user groups and the City. Key components of the new agreements are outlined in Section 4.A. of the RFP, which states, "The Organization will propose to pay a lease fee of an amount proposed by the Organization, for a minimum of two years. Monies collected from the lease fee will be deposited in a Sports Park Line Item and used for repairs, maintenance, and improvements at the Owasso Sports Park Complex" and Section 4.C., which states, "The Organization shall render a written report to the City of Owasso at the end of the contract period, disclosing all income and disbursements related to the Organization's use of the City's facilities." With the City's baseball user group agreement lapsed and the current season coming to an end, the City issued a Request for Proposal on July 21, 2010 with a due date for proposals of August 31, 2010. Two proposals were received, one from the city's current user group, Future Owasso Rams (FOR), and another from the organization that operates youth baseball at Tulsa County's O'Brian Park, just west of Owasso (Champions Baseball Owasso). The following chart outlines the main components of each organization's submitted proposal: Lease Fees Proposed Champions Baseball Owasso Future Owasso Rams (FOR) % of League Entry Fees 5% 1.5% (2 year contract) 2.0% (5 year contract) 2.5% 10 year contract % of Tournament Entry Fees 5% 0% % of Concession Receipts 5% 0%* *FOR proposes a Concession Receipt Fee of 5% of net profits if the City of Owasso will provide permanent concession facilities. PREVIOUS ACTION: An action item was placed on the October 19, 2010 City Council Agenda for consideration and appropriate action. At that time, public comments were heard, with members of the City Council moving to table the item until the November 2, 2010 Regular Meeting of the Owasso City Council in order to more appropriately consider relevant information. PROPOSED ACTION: Staff has carefully reviewed both proposals and spoken with both groups and is now prepared to make a recommendation. Both groups have a proven track record of organizing and operating youth baseball leagues and tournaments. Both groups are prepared to meet the requirements in the RFP relating to insurance, financial reporting, and maintenance and repair of fields and facilities. RECOMMENDATION: Staff recommends City Council authorization for the City Manager to execute an agreement between the City of Owasso and Champions Baseball Owasso, for the purpose of managing City of Owasso baseball facilities and activities. ATTACHMENT: A. Request for Proposal for Youth Baseball, dated July 21, 2010 Request for Proposals Request for Proposals The City of Owasso is requesting proposals from qualified Organizations for the provision of services outlined in this Request for Proposals (RFP) relating to the administration of baseball activities at Owasso Sports Park and maintenance of all baseball facilities. Respondents shall have experience in organizing leagues and tournaments, and be capable of providing for the upkeep of the baseball fields and facilities located within the Owasso Sports Park. 1. INTRODUCTION The Owasso Sports Park Complex is located between 106th Street North and 1 16th Street North in the City of Owasso and is composed of baseball fields, softball fields, multi-use fields, soccer fields, football fields, and flag football fields. In addition to the specified areas for sports and recreational activities, the Owasso Sports Park offers restroom facilities and water fountains to its user groups. This RFP seeks to solicit proposals from qualified Organizations to engage in the administration of organized baseball leagues and tournaments at said location and the maintenance of baseball facilities. 2. EVALUATION I SELECTION The City of Owasso will evaluate proposals based on written submissions, and reserves the right to interview any Organization submitting a proposal. Selection criteria will include all aspects of the proposals. The City of Owasso reserves the right to rank all proposals, along with reference information, inspection of representative work and other information as may be determined, and select Organizations in a manner deemed in the best interest of the City. This includes, but is not limited to, a combination of experience, qualifications, quality of submittals, and other components of the proposals. Baseball Management Proposals will be reviewed by a committee of staff members from the Managerial, Legal, and Parks Departments within the City of Owasso. The City will have sole discretion in judging the most qualified Organization and awarding the contract, and reserves the right to issue addendums to this RFP at any time. 3. MINIMUM REQUIREMENTS A. Organizations submitting an RFP must have experience in the management and maintenance of recreational facilities and administration of sports and recreational facilities. References and documentation of experience shall be submitted with this RFP. B. Selected Organization shall insure the subject premises against loss by personal injury or property damage. Such insurance shall be at the Organization's cost and in an amount not less than one million dollars ($1,000,000), and shall name the City of Owasso as a co-insured. A copy of the evidence of insurance shall be supplied to the City Manager of the City of Owasso. 4. CONTRACT EXPECTATIONS A. The Organization will propose to pay a lease fee of an amount proposed by the Organization, for a minimum of two years. Monies collected from the lease fee will be deposited in a Sports Park Line Item and used for repairs, maintenance, and improvements at the Owasso Sports Park Complex. Page 1 Request for Proposals B. The Organization will manage and operate concessions and pay a proposed percentage of monies collected from the sale of concessions to the City of Owasso. C. The Organization shall render a written report to the City of Owasso at the end of the contract period, disclosing all income and disbursements related to the Organization's use of the City's facilities. D. The Organization will be responsible for any and all maintenance and repair of fields and facilities, with no charge to the City. E. The Organization will be responsible for the collection of trash and debris in and around all buildings, fields, and parking lots at the closing of the last game each day. F. The facility will be leased in working order and will be inspected by the Organization and the City prior to the signing of a contract. 5. REQUIRED PROPOSAL DOCUMENTATION A. Field Lease Fee ■ Organization shall submit a proposed field lease fee amount, to be paid by the Organization to the City of Owasso, for a minimum of two (2) years. Percentage of Retained Concession Receipts • Organization shall submit a proposed percentage of Concessions receipts which will be paid by the Organization to the City of Owasso. C. User Group Scheduling ■ Organization shall submit proposed process for scheduling recreational and competitive baseball leagues and tournaments. D. Facility Maintenance Organization shall submit proposed process for handling maintenance issues regarding baseball fields, bleachers, and concession areas within the Owasso Sports Park. 6. DELIVERABLES The Association shall deliver six (6) hard copies of their proposal, which shall include proof of Minimum Requirements outlined in Section 3 and Required Proposal Documentation outlined in Section 5. By submitting a proposal, Association acknowledges the Contract Expectations listed in Section 4. 7. RESPONSE DEADLINE The deadline for proposals relating to the Owasso Sports Park Baseball Management is 5:00 PM on Tuesday, August 31, 2010. 8. CONTACT & FOLLOW-UP INFORMATION Additional information regarding this Request for Proposals may be obtained by contacting Assistant City Manager for Operations Warren Lehr at 918.376.1502 or wlehr(C)cityofowasso.com. Page 2