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Home My WebLink About2010.11.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY RECEIVED TYPE OF MEETING: Regular DATE: November 16, 2010 NOV 12 2010 TIME: 6:30 p.m. City clews PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, November 12, 2010. Sherry Bishop, City C k AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. 4. 5. 6. 7. 8. 9. A. Approval of the Minutes of the November 2, 2010 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledge receipt of the monthly FY 2010 -2011 monthly budget status report. Attachment # 3 -C Consideration and appropriate action relating to items removed from the Consent Agenda. Citizen request to address the Trustees regarding Utility Billing. Geraldine Plummer Attachment # 5 Report from OPWA Manager. Report from OPWA Attorney. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 2, 2010 The Owasso Public Golf Authority met in regular session on Tuesday, November 2, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p, m, on Friday, October 29, 2010. ITEM 1, CALL TO ORDER Temporary Chairman Cataudella called the meeting to order at 7 :53 p.m. ITEM Z ROLL CALL PRESENT Steve Cataudella, Councilor Wayne Guevara, Councilor Bryan Stovall, Councilor A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Doug Bonebrake, Mayor Jon Sinex, Vice Mayor ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the October 19, 2010 Regular Meeting, B. Approval of Claims. Mr. Stovall moved, seconded by Mr. Cataudella, to approve the OPGA Consent Agenda with claims totaling $37,928.34, The payroll payment reports for pay period ending 10/23/10 were also included, YEA: Guevara, Cataudella, Stovall NAY: None Motion carried 3 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. Owasso Public Golf Authority ITEM b. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Guevara moved, seconded by Mr, Stovall, to adjourn the meeting, YEA: Guevara, Cataudella, Stovall NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:54 p.m. Klan Kamas, Minute Clerk PA November 2, 2010 Steve Cataudella, Temporary Chairman Claims List 11/16/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK GEAR - MERCHANDISE 385.59 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 471.51 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 347.95 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 449.39 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 2,411.76 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 140.07 JPMORGAN CHASE BANK TEXOMA GOLF- MERCHANDISE 34.59 JPMORGAN CHASE BANK GRT PLAINS -COKE PRODUCTS 176.68 JPMORGAN CHASE BANK PING - MERCHANDISE 302.53 JPMORGAN CHASE BANK NIKE - MERCHANDISE 859.42 JPMORGAN CHASE BANK PING - MERCHANDISE 700.31 JPMORGAN CHASE BANK OAKLEY- MERCHANDISE 65.00 JPMORGAN CHASE BANK AHEAD - MERCHANDISE 1,008.61 JPMORGAN CHASE BANK AHEAD - MERCHANDISE 89.52 BEN E. KEITH CO. FOOD 346.23 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 91.52 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 635.72 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 448.55 JPMORGAN CHASE BANK BRIGHTON - MERCHANDISE 247.77 TOTAL OPGA 9,212.72 GOLF SHOP JPMORGAN CHASE BANK SUNBELT SPORTS - EMBROIDERY 60.00 JPMORGAN CHASE BANK USP- SHIPPING 34.67 TOTAL GOLF SHOP 94.67 CART OPERATIONS JPMORGAN CHASE BANK ROBERTSON TIRE -TIRES 59.90 JPMORGAN CHASE BANK JUSTICE GOLF -PARTS 426.10 JPMORGAN CHASE BANK LOWES -SMALL TOOLS 15.97 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 16.97 TOTAL CART OPERATIONS 518.94 COURSE MAINT STAND -BY PERSONNEL, INC TEMP LABOR 446.40 JPMORGAN CHASE BANK WORLEYS- SHRUBS 169.66 AT &T CONSOLIDATED PHONE BILL 43.07 JPMORGAN CHASE BANK WINFIELD- FERTILIZER 73.87 JPMORGAN CHASE BANK YOCHAM TRUCKING -SAND 4,430.97 JPMORGAN CHASE BANK HOME DEPOT - LANDSCAPING 79.97 JPMORGAN CHASE BANK BELGER -CRANE FOR PUMPHSE 385.00 JPMORGAN CHASE BANK OREILLY- RETURN -20.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 48.83 JPMORGAN CHASE BANK WORLEYS - LANDSCAPE PLANTS 48.11 JPMORGAN CHASE BANK OREILLYS- ADHESIVE 10.20 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 141.48 JPMORGAN CHASE BANK WORLEYS- RETURN -84.83 Page 1 Claims List 11/16/2010 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK OREILLYS- RETURN -89.69 JPMORGAN CHASE BANK JESCO - LAPPING COMPOUND 112.00 JPMORGAN CHASE BANK LOWES- SHRUBS 61.40 JPMORGAN CHASE BANK PROF TURF - SPIDER ASSEMBLY 237.06 JPMORGAN CHASE BANK LOWES- IRRIGATION SUPPLIES 17.81 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER INK 47.99 JPMORGAN CHASE BANK PROF TURF -CAM ARM /BOLT 104.11 JPMORGAN CHASE BANK PROF TURF -OIL LEVEL GAUGE 47.05 JPMORGAN CHASE BANK PROF TURF -MOWER JOYSTICK 269.42 JPMORGAN CHASE BANK EZGO PARTS -CART ENGINE 1,346.05 JPMORGAN CHASE BANK LOWES -PAINT FOR TUNNEL 64.18 JPMORGAN CHASE BANK LOWES- IRRIGATION SUPPLIES 10.06 JPMORGAN CHASE BANK ESTES- GREENS FERTILIZER 150.60 JPMORGAN CHASE BANK SMITH FARM - CARBURETOR 72.15 JPMORGAN CHASE BANK BROWN FARMS -SOD 200.85 JPMORGAN CHASE BANK EAGLE ONE- SPIKED ROLLER 151.10 JPMORGAN CHASE BANK JOHN DEERE LANDSCP- SHRUBS 225.75 DEON HIGGINS SAND FOR RENOVATION 1,277.16 DAVID B. NOWLAND FERTILIZER 2,793.00 JPMORGAN CHASE BANK CLASSIC GOLF -AXLE 140.32 JPMORGAN CHASE BANK OREILLY -DRAIN FUNNEL 20.99 JPMORGAN CHASE BANK OREILLY -GLAZE BREAK 29.99 JPMORGAN CHASE BANK OREILLY- BEARINGS 24.30 TOTAL COURSE MAINT 13,085.39 FOOD & BEV JPMORGAN CHASE BANK GRT PLAINS COCA -CUPS 58.52 BEN E. KEITH CO. SUPPLIES 55.45 TOTAL FOOD & BEV 113.97 GOLF ADMIN ALL MAINTENANCE SUPPLY, INC SUPPLIES 126.35 AT &T CONSOLIDATED PHONE BILL 168.62 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 237.45 JPMORGAN CHASE BANK TUCKER - SUPPLIES 96.00 JPMORGAN CHASE BANK TUCKER - SUPPLIES 86.00 JPMORGAN CHASE BANK SUMOTEXT - TEXTING 79.00 TOTAL GOLF ADMIN 793.42 FUND GRAND TOTAL 23,819.1 OPGA GRAND TOTAL $23,819.11 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/06/10 Department Payroll Expenses Total Expenses Golf Shop Operations 2,011.54 3,126.80 Cart Operations 1,054.05 1,203.19 Golf Course Operations 8,091.54 12,088.48 Food & Beverage 2,830.91 3,173.75 General & Administration 3,184.22 4,602.13 FUND TOTAL 17,172.26 24,194.35 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009 -2010 Statement of Revenues & Expenses As of October 2010 and 2009 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) October 31, 2010 Month Year Percent To -Date To -Date Budget of Budget October 31, 2009 Month Year Percent To -Date To -Date Budget of Budget 14,927 164,979 643,500 25.64% 41,617 231,062 667,000 34.64% 5,160 46,247 185,000 25.00% 9,773 58,836 185,000 31.80% (3,670) (34,631) (140,000) 24.74% (7,574) (43,935) (140,000) 31.38% 3,389 41,173 205,000 20.08% 10,275 60,987 205,000 29.75% (1,670) (20,430) (72,000) 28.37% (4,872) (33,342) (76,000) 43.87% 2,593 14,688 54,800 26.80% 3,385 13,118 33,000 39.75% 20,729 212,027 876,300 24.20% 52,604 58,652 242,805 626,338 38.77% 11,797 61,835 93,060 66.45% 11,928 60,078 128,540 46.74% 22,625 88,312 55,000 160.57% 2,357 9,427 28,280 33.33% 107,359 462,458 931,218 49.66% (86,629) (85,402) (54,918) (250,431) 286,727 874,000 32.81% 49,777 248,737 619,305 40.16% 6,266 52,637 90,060 58.45% 12,952 57,402 132,300 43.39% - 4,000 4,000 100.00% 2,338 9,352 28,335 33.01% 71,333 372,129 874,000 42.58% (18,728) (85,402) -