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HomeMy WebLinkAbout2010.12.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: December 21, 2010 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, December 17, 2010. k wn Sherry Bishop, Ci Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the December 7, 2010 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledge receipt of the monthly FY 2010-201 1 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 7, 2010 The Owasso Public Golf Authority met in regular session on Tuesday, December 7, 2010 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, December 3, 2010. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:07 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chair Jon Sinex, Vice Chair Steve Cataudella, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager ABSENT Wayne Guevara, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the November 16, 2010 Regular Meeting, B. Approval of Claims. Mr. Cataudella moved, seconded by Mr. Sinex, to approve the OPGA Consent Agenda with claims totaling $27,937.79. The payroll payment reports for pay period ending 11 /20/10 were also included. YEA: Bonebrake, Sinex, Cataudella, Stovall NAY: None Motion carried 4-0, ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER Mr. Burd provided an update on recent activities at the Bailey Ranch Golf Course. Owasso Public Golf Authority December 7, 2010 ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Cataudella moved, seconded by Mr, Sinex, to adjourn the meeting. YEA: Sinex, Bonebrake, Cataudella, Stovall NAY: None Motion carried 4-0 and the meeting was adjourned at 7:17 p.m, Klan Kamas, Minute Clerk Mayor Bonebrake, Chairman PNI Claims List 12/21 /2010 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 38.59 BEN E. KEITH CO. FOOD 495.38 JPMORGAN CHASE BANK PING -MERCHANDISE 38.41 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 272.04 TOTAL OPGA 844.42 COURSE MAINT JPMORGAN CHASE BANK LOWES-TOOLS 113.35 JPMORGAN CHASE BANK EQUIPMENT ONE -RENTAL 65.00 JPMORGAN CHASE BANK OWASSO LUMBER -DUCT TAPE 9.18 JPMORGAN CHASE BANK LOWES-RETURN -9.74 JPMORGAN CHASE BANK LOWES-STAKES 6.96 TREASURER PETTY CASH TRAVEL EXPENSES/COOK 126.75 JPMORGAN CHASE BANK LOWES-SPACE HEATER 49.96 JPMORGAN CHASE BANK LOWES-SUPPLIES 85.47 JPMORGAN CHASE BANK LOWES-PIPE/FITTINGS 94.56 JPMORGAN CHASE BANK LOWES-VALVE BOXES 17.42 JPMORGAN CHASE BANK JOHNSTONE-H EATER REPAIR 9.48 JPMORGAN CHASE BANK PROF TURF -PARTS 434.77 JPMORGAN CHASE BANK HOME DEPOT -LIGHT BULBS 2.97 JPMORGAN CHASE BANK HOME DEPOT -SPRAY PAINT 16.01 JPMORGAN CHASE BANK MIDWEST-RADIATOR FLUSH 65.00 JPMORGAN CHASE BANK LOWES-DRAIN BASIN 39.62 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 27.36 JPMORGAN CHASE BANK PROF TURF -BEARING 37.76 JPMORGAN CHASE BANK PROF TURF -PARTS 706.93 JPMORGAN CHASE BANK PROF TURF -PUMP SHAFT 117.56 JPMORGAN CHASE BANK ASSOC PARTS -FAN MOTOR 42.95 JPMORGAN CHASE BANK ASSOCIATED PARTS -GAS VLVE 72.00 JPMORGAN CHASE BANK TULSA NEW HOLLAND-PARTS 37.37 AEP/PSO ELECTRIC USE 876.76 UNIFIRST HOLDINGS LP TOWEL SERVICE 92.42 UNIFIRST HOLDINGS LP UNIFORM SERVICE 208.00 TIMOTHY BOYCE TOPDRESSING SAND 700.00 JPMORGAN CHASE BANK ADVANCE AUTO -BATTERIES 5.49 JPMORGAN CHASE BANK ADVANCE AUTO -HAND SOAP 4.99 JPMORGAN CHASE BANK ADVANCE AUTO -SPRAY PAINT 5.89 JPMORGAN CHASE BANK OREILLYS-SUPPLIES 29.47 JPMORGAN CHASE BANK OREILLYS-SUPPLIES 22.27 JPMORGAN CHASE BANK OREILLYS-BATTERY 33.59 JPMORGAN CHASE BANK OREILLYS-TRANS FLUID 18.76 JPMORGAN CHASE BANK TULSA NEW HOLLAND-GASKET 4.24 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 69.32 TOTAL COURSE MAINT 4,239.89 FOOD & BEV JPMORGAN CHASE BANK SADDORIS-LINEN SERVICE 186.03 Page 1 Claims List 12/21 /2010 Budget Unit Title Vendor Name Payable Description Payment Amount FOOD & BEV... JPMORGAN CHASE BANK SADDORIS-LINEN SERVICE 146.92 BEN E. KEITH CO. SUPPLIES 186.90 JPMORGAN CHASE BANK DRESS MY EVENT -LINEN SRV 87.50 TOTAL FOOD & BEV 607.35 GOLF ADMIN JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 355.00 JPMORGAN CHASE BANK ALL MAINTENANCE -SUPPLIES 363.22 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 231.01 JPMORGAN CHASE BANK SHERWIN WILLIAMS-PAINT 18.08 AEP/PSO ELECTRIC USE 778.25 JPMORGAN CHASE BANK SUMOTEXT-TEXTING SERVICE 79.00 TOTAL GOLF ADMIN 1,824.56 FUND GRAND TOTAL 7,516.2 OPGA GRAND TOTAL $7,516.22 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 12/04/10 Department Payroll Expenses Total Expenses Golf Shop Operations 2,011.54 3,126.80 Cart Operations 983.68 1,116.47 Golf Course Operations 7,721.74 11,336.49 Food & Beverage 117.81 134.49 General & Administration 3,184.22 4,595.73 FUND TOTAL 14,018.99 20,309.98 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2010-2011 Statement of Revenues & Expenses As of November 2010 and 2009 November 30, 2009 November 30, 2010 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 8,137 173,116 643,500 26.90% 32,468 263,530 667,000 39.51% Merchandise sales 4,695 50,942 185,000 27.54% 6,936 65,772 185,000 35.55% COS -- merchandise (3,865) (38,496) (140,000) 27.50% (5,301) (49,019) (140,000) 35.01% Food & beverage 1,353 42,526 205,000 20.74% 5,995 66,982 205,000 32.67% COS -- food & beverage (1,455) (21,885) (72,000) 30.40% (3,573) (37,715) (76,000) 49.62% Interest & other 36 14,724 54,800 26.87% 2,796 15,914 33,000 48.22% TOTAL OPERATING REVENUES 25.21% 874,000 37.24% 39,322 325,465 220,927 876,300 8,900 OPERATING EXPENSES: Personal services 47,821 290,626 626,338 46.40% 51,313 300,050 619,305 48.45% Materials & supplies 10,784 72,620 93,060 78.04% 2,831 55,662 90,060 61.81% Other services 9,310 69,388 128,540 53.98% 7,681 65,142 132,300 49.24% Capital outlay 16,100 104,412 55,000 189.84% - 4,000 4,000 100.00% Debt service 2,357 11,783 28,280 41.67% 2,338 11,690 28,335 41.26% TOTAL OPERATING EXPENSES 86,371 548,829 931,218 58.94% 64,162 436,544 874,000 49.95% NET INCOME (LOSS) ,471 (77) (24,840) (111,079) - (54,918) (327,902)