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Home My WebLink About2006.02.07_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORDS AUTHORITY TYPE OF MEETING: Regular DATE: February 7, 2006 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the ofdcc of the City Clerk and posted at City hall at 5:00 p.m. on Friday, February 3, 2006. Juliann M. Stevens, Administrative Assistant Call to Order Chain -flan Thoendel 2, Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the January 17, 2006 Regular Meeting. Attachment # 4 -A B. Approval of Claims. Attachment # 4 -B S: \Agendas \OP WA \2006 \0207.doc Owasso Public Works Authority February 7, 2006 Page 2 5. Consideration and appropriate action relating to a request for Trustee acceptance of the Elevated Water Storage Tank located southwest of the intersection of North. Garnett Road and E. 106`x' Street North and authorization of final payment. Ms. Stagg Attachment #5 Staff will recommend Trustee acceptance of the Elevated Water Storage Tank located southwest of the intersection of North Garnett Road and E. 106th Street North and authorization of final payment to Landmark Construction of The Woodlands, Texas in the amount of $94,959.87 for a revised contract amount of $1,847,897.49. 6. Consideration and appropriate action relating to a request for Trustee approval to award a bid for the construction of the Water Systems Improvements Phase 11 (West) Water Transmission Fain, Booster Pump Station, and Pressure Plane Appurtenances. Ms. Stagg Attachment #6 Staff will recommend Trustee approval to award a bid for the for the construction of the Water Systems Improvements Phase II (West) Water Transmission Main, Booster Pump Station, and Pressure Plane Appurtenances to McGuire Bros. Construction Company of Tulsa, Oklahoma in the amount of $3,848,184.63. 7. Report from OPWA Manager. 8. Report from OPWA Attorney. 9. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 10. Adjournment. S'. \Agendas \0P WA \2006 \0207.doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 17, 2006 The Owasso Public Works Authority met in regular session on Tuesday, January 17, 2006 in the Council. Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, January 13, 2006. ITEM 1. CALL TO ORDER Chairman Thoendel called the meeting to order at 8:55 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT Craig Thoendel, Chairman Steve Cataudella, Vice Chair Brent Colgan, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Wayne Guevara, Trustee ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 3, 2006 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2005 -2006 budget status report. Ms. Kimball moved, seconded by Mr. Cataudella, to approve the OPWA Consent Agenda with claims totaling $52,948.05 and payroll claims totaling $64,322.34. YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carried 4 -0. Owasso Public forks Authority January 17, 2006 ITEM S. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF RESOLUTION NO. 2006 -01, A RESOLUTION DECLARING THE INTENT OF THE OWASSO PUBLIC WORDS AUTHORITY TO EXPEND CERTAIN FUNDS IN CONNECTION WITH WATER SYSTEM IMPROVEMENTS, AND SAID EXPENDITURES TO BE REIMBURSED FROM THE PROCEEDS OF DEBT TO BE INCURRED BY THE AUTHORITY; AND CONTAINING OTHER PROVISIONS RELATING THERETO Ms. Bishop presented the item. Mr. Colgan moved, seconded by Mr. Cataudella, for Trustee adoption of Resolution No. 2006 -01, as stated above. YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carried 4 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $214,000.00 TO THE OPWA FUND Ms. Stagg presented the item. Ms. Kimball moved, seconded by Mr. Cataudella, for Trustee approval of a supplemental appropriation in the amount of $214,000.00 for the purchase of two refuse collection vehicles, one of which will be a used rear - loader and one a new side - loader type vehicle. YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carried 4 -0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE PURCHASE OF A USED REAR LOADER TYPE REFUSE COLLECTION VEHICLE IN AN AMOUNT NOT TO EXCEED $32,000.00 AND AUTHORIZATION OF THE CITY MANAGER TO EXECUTE THE PURCHASE CONTRACT Ms. Stagg presented the item. Mr. Cataudella moved, seconded by Mr. Colgan, for Trustee approval of the purchase of a used rear loader type refuse collection vehicle as stated above. YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carried 4 -0. 2 Owasso Public Works Authorio) ITEM 8. REPORT FROM OPWA MANAGER None ITEM 9. REPORT FROM OPWA ATTORNEY None ITEM 10. NEW BUSINESS None ITEM 11. ADJOURNMENT Ms. Kimball moved, seconded by Mr. Cataudella, to adjourn. YEA: Cataudella, Colgan, Kimball, Thoendel NAY: None Motion carried 4 -0 and the meeting was adjourned at 9:05 p.m. Pat Fry, Minute Clerk 3 January 17, 2006 Craig Thoendel, Chairman OPWA CLAIMS TO BE PAID 02/07/06 VENDOR DESCRIPTION AMOUNT OFFICE DEPOT BATTER|ES8CORRECT|ONTAPE 8722 SAM3CLUB OPERATING SUPPLIES 108.81 VVAL-MART C0MMUNiTY COFFEEF|LTER/SU6AR 3.05 LOVVES HOME IMPROVEMENT WAREHOUSE DUPLICATE KEYS 3.72 TERM|N|X PEST CONTROL 44.00 VVAL-MART COMMUN|TY JANITORIAL SUPPLIES 5720 SOUTHWESTERN BELL PHONE USE 13.00 ADMINISTRATION DEPT TOTAL ALL COPY SUPPLIES TONER CARTRIDGE 150.00 VVORDCOK4 COLORED PAPER 26.80 OFFICE DEPOT OFFICE SUPPLIES 144.85 KATHLEEN A8ALG|GER METER READINGS 172.33 DAVID R.0L{N8H0USE METER READINGS 023.25 MARK MEYER METER READINGS 589.50 TYRONE EUGENE D|NK|NS METER READINGS 402.00 OSCAR L,MCLAUR/N METER READINGS 242.88 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES 3.07041 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES 104000 UTILITY BILLING DEPT TOTAL - UTILITY SUPPLY CO METER SET MATERIALS 330.90 WATER PRODUCTS SUPPLIES-METER SETS 1.257.80 LOVVES HOME IMPROVEMENT WAREHOUSE HARDWARE 2022 GEORGE & GEORGE SAFETY AND GLOVE GLOVES 20.04 UN|FIRGT HOLDINGS LP UN/FORK4G/PROTCLUTH|NG 75.24 TULSA GRASS & SOD FARMS SOD 100.00 TWIN CITIES READY MIX CONCRETE 247.00 BROWN FARMS LLC BROWN FARMS SOD 80D 80.74 WATER PRODUCTS SUPPLIES-LEAK REPAIRS 463.30 APAC ASPHALT 142.48 LOVVE8 HOME IMPROVEMENT WAREHOUSE HARDWARE 8.40 WATER PRODUCTS METERS 400.42 WATER PRODUCTS MANHOLE HOOKS 44.00 LOVVE8 HOME IMPROVEMENT WAREHOUSE RAKE 12.08 CITY OF TULSA UTILITIES SERVICES PURCHASED WATER 120.982.12 JOL|E. INC. THE UPS STORE MAILING-METER TESTING 120.40 SCHUERMANNENTERPR|8EG INSTALL TRANSMITTER 3.500.00 METROCALL PAGER USE 58.10 OCT EQUIPMENT SHOR|NGPANELG/QPREADER8 1855120 WATER DEPT TOTAL NORTH CENTRAL LABS THERMOMETER/BUFFER8DLUT|0N 120.37 GEORGE & GEORGE SAFETY AND GLOVE GLOVES 20.04 UN|F|RST HOLDINGS LP UN|FORK48/PROTCLOTH|NG 134.97 ALLIED BEARINGS BEARINGS 20.87 CROW BURL|NGAMECOMPANY GREA8E/EMORYCL0TH 47.24 OWASSO FENCE CO GATE ROLLER 4024 LOCKE SUPPLY MA|NTSUPPUES 1.15 L0VVEG HOME IMPROVEMENT WAREHOUSE HARDVVARE/COFFEEMAKER 137.04 VENDOR DESCRIPTION AMOUNT ATVVOODS CHAIN BREAKER 10.95 ALLIED BEARINGS TENSIOMETER 11.32 CROW BURL|NGAMECOMPANY GREASE GUNN|SEGRIPS 59.83 HUTHER&ASSOCIATES BACTERIA TESTING 530.00 WASTE MANAGEMENT QUARRY LANDFILL SLUDGE FEES 3.205.70 TERK8|NiX PEST CONTROL 45.00 B&BELECTRIC REWIND BLOWER MOTOR 1.007.51 SOUTHWESTERN BELL PHONE USE 2.12 METROCALL PAGER USE 20.85 WW TREATMENT 13LANT DEPT TOTAL T VVAL-MART COMMUN|TY FILE CABINET 28.74 LOVVES HOME IMPROVEMENT WAREHOUSE COFFEEPOT 28.97 GEORGE & GEORGE SAFETY AND GLOVE GLOVES 20.04 UN|F|RST HOLDINGS LP UN|FORM3/PROTCL0TH|N8 191.52 MACS ELECTRIC SUPPLY STARTER-SERVICE ROAD L8 877.50 VV.VV.8RA|NGER BLOWER-SERVICE ROAD LS 80.15 THE GPM CO. SENSAPHONE-BR0OKF|ELDLS 773.85 AMERICAN HOSE &SUPPLY HOSE 15.98 LOVVE8 HOME IMPROVEMENT WAREHOUSE PARTS-LIFT STATION 14.32 FLUID SPECIALTIES FLUID-JETTER 5.14 OVVASSO FENCE C0 FENCE INSTALLATION 5.745.00 INDUSTRIAL COMMERCIAL ENTERPRISES TV LINE INSPECTION 627.00 METROCALL PAGER USE 147.80 WASTEWATER DEPT TOTAL � W.W. GRA|NGER HARDWARE-CART REPAIR 44.09 GEORGE & GEORGE SAFETY AND GLOVE GLOVES 20.04 GELLC0 UNIFORMS &SHOES VVORKBO0TS'F0STER/BURTON 191.00 UN/F|RST HOLDINGS LIP UN|FORM8/PRDTCL0TH|NB 81.36 BUDDY'S SMALL ENGINE REPAIR REPLACEMENT TOOL SET 74.34 AUTO ZONE DRILL BIT/HOSE/OIL 24.04 NATIONAL POWER WASH POWER WASH-REFUSE TRUCKS 225.00 8TEVESVVHOLE8ALE REPA|R,A|RCOK4PRE3SOR 40.00 US CELLULAR CELL PHONE USAGE 33.00 K4ETR0CALL PAGER USE 36.75 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 11.494.17 DICKSON EQUIPMENT COINC REFUSE TRUCK 3200000 REFUSE DEPT TOTAL --- A-OK 8|GNS SIGN 180.00 OU|KSERV|CESTEEL ANGLE|RON 18.00 ATVVO0DS SPRAY PAINT PRIMER 14.85 UN|F|RST HOLDINGS LP UN|FORMS/PROTCLOTH|NG 4127 SOUTHWESTERN BELL PHONE USE 0.02 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 1.440.58 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 356200 RECYCLE DEPT TOTAL OPVVA OPERATING FUND TOTAL OKLAHOMA WATER RESOURCES BOARD LOANORF-00-UO8'CVV 25.411.01 OKLAHOMA WATER RESOURCES BOARD LOANORP'O1'O002-CVV 27.699.30 OKLAHOMA WATER RESOURCES BOARD JPMORGAN CHASE BANK JPK4ORGAN CHASE BANK JPM0RGAN CHASE BANK JPMORGAN CHASE BANK JPk40RGAN CHASE BANK JPMORGAN CHASE BANK RC8TRUST8ERV|CES RCB TRUST SERVICES RCB TRUST SERVICES HOME DEPOTUSA.|NC DESCRIPTION AMOUNT LOANORF-O2-0017'CVV 24.008.50 FAP-01-0003-L 0.027.20 FAP-04-0008-L 21.805.50 R\P492-107-LB 4.348.70 ORF'01'8002-L 10.523.37 0RF-02-0017-L 10.183.35 ORF-99-008'L 310383 CAPITAL IMPROVEMENTS FUND TOTAL 221 81 133 ,� SERIES 2O05NOTE 104.304.17 SERIES 2004NOTE 135.43228 SERIES 2003NOTE 184.304.17 DEBT SERVICE MONTHLY PAYMENTS 430244 OPVV/\SALES TAX FUND TOTAL 488,�403 V7' 81 PERIOD OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY 11• OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES OPWA Administration 0.00 $15;806.66 Utility Billing 0.00 4,685.44 Water 821.75 8,806.97 Wastewater 71.82 13,156.23 Wastewater Collection 207.89 8,559.68 Defuse 154.20 8,342.39 Recycle Center 0.00 1,453.76 FUND TOTAL $1,255.66 $60,811.13 ►t TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WOR1,.S AUTHORITY VA OM. STAG G, f. PUBLIC WORKS DIRECTOA > ELEVATED WATER STORAGE TANK WATER SYSTEM IMPROVEMENTS DATE: January 31, 2006 BACKGROUND As part of the Water System Improvements project, the work includes the construction of a 2- million- gallon elevated water storage tank located near the North Garnett Road and East 106"' Street North intersection (see Attachment A). The tarzk will serve to increase water pressures in the system to meet forecasted demands for the next 20 years. Engineering design was initiated in August 2002 by the Benham Group and finished in February 2004. Advertisement for Bids was published in the Owasso Reporter- on February 5, 2004. Two bids were received on March 18, 2004. The apparent low base bid was submitted by Landmark Construction (The Woodlands, Texas) in the amount of $1,860,000.00. A Notice to Proceed was issued to Landmark Construction on April 22, 2004, for a May 3, 2004 start date. CONTRACT ADJUSTMENT SUMMARY. The work was awarded as a unit price contract where the quantities presented in the Bid Form were estimated based on expected conditions and used solely for the purpose of comparison of bids. It was therefore anticipated that a quantity adjustment be made at final payment to reflect actual quantities provided. On September 19, 2005, Change Order No. 1 (see Attachment B) was issued a credit in the amount of $12,102.51. The following items are adjustments of quantities based on unit cost as reflected in Change Order No. 1: Ili e ion of m_� Work Unit Unit Cost Total Final Acceptance Elevated Water Storage Tank Page 2 of 2 Seeding LS $1,500.00 $1,500.00 Final Site Grading LS $2,100.00 $2,100.00 Permanent Fencing LS $6,200.00 $6,200.00 Erosion Control LS $5,000.00 $5,000.00 Access Road Reinstatement LS $1,950.00 $1,950.00 Interior Fill LS $2,100.00 $2,100.00 Total Adjustment (Credit) ($12,102.51) Contract Amount $1,860,000.00 "lobe 2- million- gallon Elevated Water Storage Tank was filled during the second week of September 2005. Water sample tests were taken on September 17, 2005 and September 18, 2005 with passing results. Final inspection by City personnel has been conducted, and all deficiencies identified have been corrected. FUNDING SOURCE: Funding for the project has been provided by Vision 2025 funds. An adjustment to the contract will be required to reflect the following: Original contract amount $1,860,000.00 Plus quantity adjustment ($ 12,102.51) Revised Contract Total $1,847,897,49 i COIVi1MENDATION: Staff recommends Trustee acceptance of the 2- million - gallon Elevated Water Storage Tank and authorization for final payment to Landmark Construction in the amount of $94,959.87 for a revised contract amount of $1,847,897.49. ATTACHMENTS A. Location Map B. Change Order No. 1 C. Final Pay Request SECTION 00600 PROJECT: 2- Million Gallon Water Tank CONTRACT DATE: April 6, 2004 TO CONTRACTOR: Landmark Structures 1665 Marmon Road Fort `North, TX 76177 The Contract is changed as follows: CHANGE ORDER NUMBER: 1 DATE: September- 19, 2005 CONTRACT FOR: 2.0 MG Elevated Water Storage Tank City of Owasso, OIL 1. Delete Seeding — Delete Scope from Contract Credit: <1,500.00> 2. Delete Final Site Grading — Site will remain as is Credit: <2,100.00> 1 Delete Fencing -- Delete permanent fencing from contract Credit: <6,200.00> 4. Delete Erosion Control - Delete Scope from Contract Credit: <5,000.00> 5. Delete Access Road Reinstatement — Road will remain as is Credit: <1,950.00> 6. Delete Interior Fill — Delete scope from contract Credit: <2,100.00> 7. Safety Equipment -- Supply additional safety equipment 3 harnesses, 3 trolleys, 6 lanyards Cost: 754.80 S. Expansion Joint — Supply and install one (1) 30" expansion joint on the inlet /outlet riser Cost: 1,243.00 9. Temporary Fence — Leave temporary fence in place until October 7`", 2005 Cost: 1,474.69 10. Electrician Remobilization Cost: 3,275.00 The original Contract Sum was $ 1,860,000.00 Net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 1,860,000.00 The Contract Sum will be decreased by this Change Order in the amount of $ 12,102.51 The new Contract Sum including this Change Order will be $ 1,847,897.49 The Contract Time will be increased by (36) days. The date of Substantial Completion as of the date of this Change Order therefore is September 30 2005. NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorizes( by Construction Change Directive. Landt -nark Structures 1, LP CONTRACTOR 1.665 Harmon Road ADDRESS Fort Worth, TX 76177 DATE OWNER ADDRESS COUNTY DFTARRANT Landmark Structures |, L.P. by Landmark Structures Management, Inc. General Partner, w 2 h O w Z O w ¢ a 6 �x �se a' O W W O W Z 0 0 t .O �C H. O (6 7 GU �i W 7 x W w W O Z °`' w p O Q d N Cn > w U) O_ W W p W W U7 W D 0 W D� O O a.• 11 O) llzr a., T O0 s U m C O CD N E ' r O m 0 N N 0 b' O O w r- U o W N 'ro `max Y U = o ff N � m > m n. 3 m o N D _ LO O° Q O E_ ® � $ b . Z N 'O Lo 3 U c: Q0 z T7 Q) 0 z 0 z LJ O U, O LL O U 0 i O O N }y N pL 1 ; z a O O O O n_ 0 C1 C ' ) O (6 7 GU �i W 7 x W w W O Z °`' w p O Q d N Cn > w U) O_ W W p W W U7 W D 0 W D� C 0 O o .0 C m m L E 'O O o 0 0 0 @ O Qj c E o n c > x O U o ) U N N N U O7 ], G c .b E m . T L C0> CTj . o c c � m N 47 U m J L L y U a c 0 3 n o m ,N N C _ D - a) N N A N A ` C N U N O o U o E E2 0 C U C O U N O U -�5 LD N A m -0 0 v U a O @ C j C u w O '> C Q7 L N 'o L„ r `0 ro 3 co O O N O O (6 O i s� O O O d' 11 O) llzr M W s N T O0 s U m C O O N E ' r O m 0 N N 0 b' O O w r- U o W N 'ro `max Y U = o ff N � m > m n. 3 m o o�Y € a W O° CO O E_ U Z O Z N 'O Lo 3 U c: Q0 0 T7 Q) 61) O sq C o O U, O LL O U C 0 O o .0 C m m L E 'O O o 0 0 0 @ O Qj c E o n c > x O U o ) U N N N U O7 ], G c .b E m . T L C0> CTj . o c c � m N 47 U m J L L y U a c 0 3 n o m ,N N C _ D - a) N N A N A ` C N U N O o U o E E2 0 C U C O U N O U -�5 LD N A m -0 0 v U a O @ C j C u w O '> C Q7 L N 'o L„ r `0 ro 3 co O O N O O (6 O i s� _. w -a O (0 o C _0 O 0 0 Ci n o N N L� 0 L_ 1, 0 U p C N � @ aU 4= m Y c c c 0 m E 7o E U C) . C U Q U C U m W N (6 O C U e 'D U o .0 m a U L W, Ch Q m 3 LL O N O U Ll' @ -2 C) C pl O f o N :D o m E o .S C oY.N¢ Q a Q N m of _ C � � s C U 0 ro m N. -� m w Q � TS .o ' N C C � C o O C N Q 21 W ° C O N' P® Q ,o Z m Q a N m m N � .N o i1 I u E, u- Q L, U (_j U U C l0 C ¢ alp C N C m @ U Q } O c N 1 O j O J uNi N a7 3 G Q 11.17 'C L O O I.a'7 O) �' O d' O O O) llzr M W s N T O0 s U m C O N E r- M m 0 N N `5 b' N U o W O N N � m > m n. d m o # a a 0') CO c0 eo N W 1` 0 T7 Q) 61) O sq C o .0 U, O 0 O O N ' O O O O N T _. w -a O (0 o C _0 O 0 0 Ci n o N N L� 0 L_ 1, 0 U p C N � @ aU 4= m Y c c c 0 m E 7o E U C) . C U Q U C U m W N (6 O C U e 'D U o .0 m a U L W, Ch Q m 3 LL O N O U Ll' @ -2 C) C pl O f o N :D o m E o .S C oY.N¢ Q a Q N m of _ C � � s C U 0 ro m N. -� m w Q � TS .o ' N C C � C o O C N Q 21 W ° C O N' P® Q ,o Z m Q a N m m N � .N o i1 I u E, u- Q L, U (_j U U C l0 C ¢ alp C N C m @ U Q } O c N 1 O j O J uNi N a7 3 G Q 11.17 'C L O O I.a'7 O) �' O d' O O O) llzr N (q T O0 O N O O N m R m O 1+- m r- M O) N O CO N C O O N � V d LO 0') CO c0 eo W 1` 64 El-)• 61) fA sq c113, 6q U, O O ' O O O O ; O O O O ' • N O O O O Q O CIO ® W �B m ' EF} 64 1{} 69 ff> ® Cfl W W ®• =_ W1 y® N IJJ c M d' Lo U Z _ — N I® O O O O O 0— W a. -J io ®(D (D U O W S°' g (O Vl N '= Z N Z Z Z Z Z v W J d W C N C Q ® o® 0 0® ¢( (� m W J i �` Z J z w -j Q n' - w r> rn m 07 07 rn U ro M M im Z � F° c � c a c m m M L c s c W ® F° ® a> ® U U U U U U Z U h F® -. n. ri L6 eo n eo 6 15 PROGRESS BILLING Owner: City of Owasso, Oklahoma Period From: 10/26/05 Period To: 01/25/06 Project: 2.00 MG Elevated Water Storage Tank Landmark #: 1079/PP Complete To Complete Complete Item [--Percent 7A ;m o:�u�n Previous This Period 1 General Administration Bonds and Insurance 32,500.00 100-00% 32,500.00 32,500.00 Engineering / Design / Submittals 27,000.00 100-00% 27,000.00 27,000.00 2 Mobilize / Demobilize Startup Mobilize 25,000.00 100-00% 25,000.00 25,000.00 Tank Disinfection / Fill 2,000.00 100.00% 2,000.00 2,000.00 3 1 Site Work Clearing / Grubbing 5,000.00 100.00% 5,000.00 5,000.00 !Temporary Access 47,000.00 100-00% 47,000.00 47,000.00 Erosion Control 5,000.00 100-00% 5,000.00 5,000.00 Site Grade 5,700.00 100-00% 5,700.00 5,700.00 Miscellaneous Concrete 2,700.00 100-00% 2,700.00 2,700.00 Security Fence 2,700.00 100.00% 1 2,700.00 2,700.00 Fencing 6,200.00 100-00% 6,200.00 6,200.00 4 Support Pedestal Foundation 97,300.00 100-00% 97,300.00 97,300.00 Pedestal Lifts 12 and Tower Scaffold i 114,900.00 100-00% 114,900.00 114,900.00 Pedestal Lifts 3 thru 18 ($34,300/ea) 514,500.00 100.00% 514,500.00 514,500.00 Dome Floor 82,300.00 100.00% 82,300.00 82,300,00 i Floor Grout 15,100.00 100.00% 15,100.00 15,100.00 5 Steel Tank Ring Beam and Support Jig 20,500.00 100-00% 20,500.00 20,500.00 Lower Cone - Inner 87,300.00 100 ' 00% 87,300.00 87,300.00 !Lower Cone -Middle 75,000.00 100.00% 75,000.00 75,000.00 !Lower Cone - Outer 83,900.00 100-00% 83,900.00 83,900.00 lVertical Wall - Shell Ring 1 59,900.00 100-00% 59,900.00 59,900.00 Vertical Wall - Shell Ring 2 57,000.00 100-00% 57,000.00 57,000.00 Vertical Wall - Shell Ring 3 57,000.00 100-00% 57,000.00 57,000.00 Access Tube & Platform 23,800.00 100-00% 23,800.00 23,800.00 Floor Plate 13,500.00 100-00% 13,500.00 13,500.00 Roof 44,400,00 100-00% 44,400.00 44,400.00 Steel Tank Hoist 26,100.00 100-00% 26,100.00 26,100.00 13 lCoatings Shop Prime 32,800.00 100-00% 32,800.00 32,800.00 iPre Hoist Painting 55,200.00 100.00% 55,200.00 55,200.00 Post Hoist Painting 47,950.00 100.00% 47,950.00 47,950.00 Logo 12,500.00 100-00% 12,500.00 12,50U0 7 Mechanical Tank Recirculation System 58,000.00 100-00% 58,000.00 58,000.00 Riser Piping 38,300.00 100-00% 38,300.00 38,300.00 8 Electrical I Controls Electrical and Lighting 27,000.00 100-00% 27,000.00 24,300.00 2,700.00 15 PROGRESS BILLING Owner: City of Owasso, Oklahoma Period From: 10/26/05 Period To: 01/25/06 Project: 2.00 MG Elevated Water Storage Tank Landmark 1079/PP Complete To Date Complete �us Complete �This �Period Item Total Percent Amoun7t]�Previ ous 9 Finish Out Interior Fill 2,100.00 100.00% 2,100.00 2,100.00 Communication Provisions 7,500,00 100.00% 7,500,00 7,500.00 'Ladders and Landings 39,900.00 100.00% 39,900.00 39,900.00 ;Road Reinstate 1,950.00 100.00% 1,950.00 1,950.00 Door(s) 3,500.00 100.00% 3,500.00 3,500.00 Current Contract Amount $1,860,000.00 Change Orders Change Order #1 -12,102.51 100.00% -12,102.51 -12,102.51 Revised Contract Amount $1,847,897.49 Gross Amount Due $1,847,897.49 $1,845,197.49 $2,700.00 Less Retainage (10% until Substantial Completion - then 5%) 92,259.87 -92,25M7 Net Amount $1,847,897.49 $1,752,937.62 $94,959.87 Less Previous Unpaid Billings Less Previous Paid Billings 1,752,937.62 $94,959.87 Weather Days Requested This Period Current Billing $94,959.87 lT4vFvtUA4Tj1vw1*jN�i1' I[Ill! STATE OF TEXAS COUNTY OF TARRANT Landmark Structures 1, L.P. Contractor MMMENmr-julTimm #iane Gentry, Notary Public, St5le of Texas My commission expires 9/30/04 Klw f,j DIANEGENTRY NOTARY PUBLIC STATE OF TEXAS] My Comm. Expiras 9-30-2008 CONSENT OF SURETY TO FINAL TO OWNER: City of Owasso I I I North Main Owasso, OIL 74055 PROJECT- 2.0 MG Elevated Water Storage Tank OWNER ❑ ARCHITECT ❑ CONTRACTOR ❑ SURETY ❑ OTHER ❑� April 6, 2004- 2.00 MG Elevated Water Storage Tank 6306928 In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the Fidelity and Deposit Company of Maryland 3910 Keswick Load Baltimore, MD 21211 SURETY, on bond of Landmark Structures 1, L.P. 1665 Marmon Road Fort Worth, TX 76177 CONTRACTOR, hereby approves the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve the Surety of any of its obligations to City of Owasso 1 I I North Main Owasso, OK 74055 as set forth in said Surety's bond. IN WITNESS WHEREOF, the Surety has hereunto set its hand on this date 20 FIDELITY AN Surety tt st Signature of John Sarnovsky, Attorney -i -Fact representative (Seal) Michael Gross, Attorney -in -Fact Printed name and title day of , Power of Attorney COMPANY FIDELITY AND DEPOSIT KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a corporation of the State of Maryland, by WILLIAM J. MILLS, Vice President, and GREGORY E. MURRAY, Assistant Secretary, in pursuance of authority granted by Article VI, Section 2, of the By -Laws of said ! i,o" ny, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the ciate� 116, ��2r2f; xe- �&Iiereby nominate, constitute and appoint John SARNOVSKY, David SALTMARSH, Miolael `� � -L ilia. � ,Chris SJEKINE, David A. SMITH and Ilan RACINI all of Toronto Onta: " `r kps; � tt �trrl °ancl l t tt�J `4"-Attorney-in-Fact, to make, execute, seal and deliver, for, and on its behal =a� ly� it�'as,rts � t 'Cl, Gn>ti, and all bonds and �•r Y �e ya undertakings, and the execution of such, b4ti' c�r�ufitc ti m s pr�is ri_Otl presents, shall be as binding upon said Company, as fully and amply, tq�sll e'int t�ti'd -�uc .Qc y�� s i �t � I%aHe� cn duly executed and acknowledged by the lected oft" . C .in �� r{s` i 1 1 } ' ore, y i P Y -r 1P tf Md., in their own proper persons. This power of attorney revokes that issued greixa?f of Ish} ,David SALTMARSH, 'Michael GROSS, Lilia Ii0YI�0, Chris SEKINE, David A. SMTf dnted'J� � �2005. The said Assistant Wrkary does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article VI, Section 2, of the By -Laws of said Company, and is now in force. IN WITNESS WHEREOF, the said Vice - President and Assistant Secretary have hereunto subscribed their names and affixed the Corporate Seal of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 25th day of July, A.D. 2005, ATTEST: DEPbS�� astae�� r.•� o � hw PVIP�'� State of Maryland ss: City of Baltimore FIDELITY AND DEPOSIT COMPANY OF MARYLAND Gregory E. Murray Assistant Secretary By: William J. Mills Vice President On this 25th day of July, A.D. 2005, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, came WILLIAM J. MILLS, Vice President, and GREGORY E. MURRAY, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same, and being by me duly sworn, severally and each for himself deposeth and saith, that they are the said officers of the Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company, and that the said Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above written. t ^,.r Constance A. Dunn Notary Public My Commission Expires: July 14, 2007 POA -F 210- "Article VI, Section 2. The Chairman of the Board, or the President, or any Executive Vice - President, or any of the Senior Vice - Presidents or Vice - Presidents specially authorized so to do by the Board of Directors or by the Executive Committee, shall have power, by and with the concurrence of the Secretary or any one of the Assistant Secretaries, to appoint Resident Vice- Presidents, Assistant Vice- Presidents and Attorneys -in -Pact as the business of the Company may require, or to authorize any person or persons to execute on behalf of the Company any bonds, undertaking, recognizances, stipulations, policies, contracts, agreements, deeds, and releases and assignments of judgements, decrees, mortgages and instruments in the nature of mortgages,...and to affix the seal of the Company thereto." MMEW I, the undersigned, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing Power of Attorney is still in full force and effect on the date of this certificate; and I do further certify that the Vice - President who executed the said Power of Attorney was one of the additional Vice - Presidents specially authorized by the Board of Directors to appoint any Attorney -in -Fact as provided in Article VI, Section 2, of the By -Laws of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 10th day of May, 1990. RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice - President, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed." IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seal of the said Company this _ -- day of Assistant Secretary E Fidelity and Deposit Company of :i iarvland, Colonial American Casualty and Burets" Company, Zurich American Insurance Company, and American Guarantee and Liability Insurance Company are making the follo%ving informational disclosures in compliance with The Terrorism Risk Insurance Act of 2002. No action is required on Vou part. Disclosure of Terrorism Premium The premium charge for risk of loss resulting from arts of terrorism (as defined in the Act) under this bond is S— waived —. This amount is reflected in the total premium for this bond. As required by the Terrorism Risk Insurance Act of 2002, we have made available to you coverage for losses resulting from arts of terrorism (as defined in the Act) with terms, amounts, and limitations that do not differ materially as those for losses arising from events other than acts of terrorism. These disclosures not t your d or your o Copyright Zurich American Insurance Company 2003 TO. THE HONORABLE CHAIR AND TRUSTEES O ASSO PUBLIC WORKS AUTHORITY FROM. ANA STAGG, P.E. PUBLIC WORKS DIRE, EC I'OR SUBJECT, BID AWARD MATER SYSTEM IMPROVEMENTS PROGRAM PHASE II (WEST) TRANSMISSION MAIN, BOOSTER PUMP STATION AND PRESSURE PLANE APPURTENANCES DATER January 31, 2006 BACKGROUND Included as part of the improvements recommended by the Water Mastcr Plan, this project represents the last phase of enhancements to the City's water distribution system to address water demands for the next twenty years. Specifically, the improvements include approximately two miles of 30 --inch water transmission piping along East 106th Street North from the corner of East 106th Street North and North Mingo Road to the site of the proposed connection to the City of Tulsa System (East 106th Street North and North Sheridan Road intersection). The transmission system will be equipped with a 12 -inch parallel distribution line from North Memorial Drive to North Mingo Road, a 20 -inch diameter pipeline beneath U.S. Highway 169, and pressure control or regulating valves along East 86th Street North to divide the City into upper and lower service planes. Additionally, a booster pump station (located in the base of the recently completed 2 million gallon water tower) will be constructed to maintain transmission pressure during periods of peak demand. Demolition of the Ater storage tank (no longer in service) is also included as part of this project. Engineering design was completed by The Benham Companies, Inc (Formerly Atkins- Benham Ltd.). Contract documents, including drawings, specifications and bidding documents for these improvements were completed on December 5, 2005. The documents are structured with a unit - price bid to complete all identified components of the work. The Engineer's Opinion of Probable Project Cost prepared by The Benham Companies, Inc. in January 2006 is $4,377,000.00. SOLICITATION OF BIDS: Notice to Bidders was published in the Owasso Reporter on December 8, 2005 for a bid opening on January 9, 2006. A mandatory pre -bid meeting was held at Owasso City Hall on December 28, 2005. Bid Award Water System Improvements Page 2 of 3 Six bids were received and opened at 2:00 PM CST on January 9, 2006 as summarized below: Company Bid McGuire Bros. Construction Company $3,848,184.63 BRB Contractors $4,168,125.00 R. L. Hensley Construction $4,241,840.80 W. N. Couch Inc. $4,432,000.00 Judds Bros. Construction $4,492,806.25 Ram Engineering & Construction $4,517,668.15 The consulting engineer completed a Bid Tabulation and provided a Recommendation of Award orr January 11, 2006 (Attachment B). McGuire Bros. Construction has met all requirements of the bid process and was determined to be the lowest responsive, responsible bidder with an amount of $3,848,184.63. A public meeting to inform the residents of the details of the work has been scheduled for Thursday, February 9, 2006 from 7 :00 PIS to 9:00 PM at the Faith Lutheran Church, 9222 North Garnett Road. The successful bidder will be required to participate in the meeting and address citizens concerns prior to the start of construction. FUNDING: Funding for the project is provided by the Oklahoma Water Resources Board as a loan from the Drinking Water State Revolving Fund. Additional supplemental funding for acquisition of Right - of-Way is provided by remaining Vision 2025 funds. RIGHT-OF-WAY ACQUISITION There are a total of 16 properties from which right -of -way acquisition is needed. Of those 16, a total of six have reached an agreement stage and are included on the City Council agenda for approval. Of the remaining 10, the City has received positive responses from eight of the property owners and agreement is anticipated within the next few weeks. The remaining two properties are included on the City Council agenda for condemnation proceedings. While the current policy is to not award a contract requiring right -of -way until all of the right -of- way is secured by the City of Owasso, staff is recommending award of the contract for two reasons. The first is to ensure completion of critical elements of the improvements (US 169 crossing and control valves on existing pipelines along E. 86th Street North). These improvements would occur in existing right -of -way and would begin upon the award of the contract and would not affect ongoing right -of -way negotiations. Bid Award Water System Improvements Page 3 of 3 The second reason is that the right -of -way needed along E. 106"" Street North is for the construction of the 30 -inch water- line which will occur at the end of the construction period. While locating the water line in the right-of-way under negotiation is certainly the preferred option by staff in order to avoid relocation of the water line due to future road improvements, it is not required. Should right-of-way negotiations not be completed at the time of construction, the water line can be located in existing Tulsa County right-of-way. RECOMMENDATIONS. Staff recommends Trustee award a contract for construction of Phase 11 (West) Transmission Main, Booster Pump Station and Pressure Plane Appurtenances to McGuire Bros. Construction Company in the total amount of $3,848,184.63. ATTACHMENTS. A. Project Map B. Engineer's Recommendation of Award I —1 lVAUfATER MAIIN I CITY OF OWASSO WATERLINE CROSSING CONTROL VALVES PHASE (11) IMPROVEMENTS 301 West 2nd Street Owasso, OK 74055 918.272.4959 918.272.49•6 www.cityofowasso.com I I I 11 E 7,1 p ! 0'' 00, January 11, 2006 Ms. Ana Stagg, P.E., Director of Public Works City of Owasso PO Box 180 Owasso, Oklahoma 74055 SUBJECT: Recommendation for Award of Construction Contract Phase 2 Transmission Line and Booster Pump Station Dear Ms, Stagg: MITI X-LEIr Telephone 918,492.1600 Fax 918.496,0132 nfo@hcr.harn.corn w,,vv,i.I)-nham.cor-n MININ •R A II:S Mail Fax to DPW at 272-4996 pdf via Email Copy for: Mr. Joe Nurre, City Engineer Ms. Marcia Boutwell, City of Owasso Mr. Michael Wright, Benham HOMAS D Thomas D. Mans r> E. M A N S U R Project Engineor 10530 e'fC- AHO�)�-