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Home My WebLink About2006.02.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORDS AUTHORITY TYPE OF MEETING: Regular DATE: February 21, 2006 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, February 17, 2006. { f� Juliann M. Stevens, Administrative Assistant R ►1 l 1. Call to Order Chairman Thoendel 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the February 7, 2006 Regular Meeting. Attachment # 4 -A B. Approval of Claims. Attachment # 4 -B C. Acknowledgement of receiving the monthly FY 2005 -2006 budget status report. Attachment # 4 -C D. Acknowledgement of receiving the FY 2004 -2005 Annual Financial Statements and Audit Report. Attachment # 4-D SA\Agendas \OP W A \2006 \0221. doc Owasso Public Works Authority February 21, 2006 Page 2 Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjourninent. S \Agendas \OP WA \2006 \0221.doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 7, 2006 The Owasso Public Works Authority met in regular session on Tuesday, February 7, 2006 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5 :00 p.m. on Friday, February 3, 2006. ITEM 1. CALL TO ORDER Chairman Thoendel called the meeting to order at 7:07 p.m. ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT Craig Thoendel, Chairman Brent Colgan, Trustee Wayne Guevara, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, `Mice Chair ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 17, 2006 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Colgan, to approve the OPWA Consent Agenda with claims totaling $816,551.11 and payroll claims totaling $60,811.13. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4 -0. Owasso Public Works Authority February 7, 2006 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ACCEPTANCE OF THE ELEVATED WATER STORAGE TANK LOCATED SOUTHWEST OF THE INTERSECTION OF NORTH GARNETT ROAD AND EAST 106TH STREET NORTH AND AUTHORIZATION OF FINAL PAYMENT Ms. Stagg presented the item. Ms. Kimball moved, seconded by Mr. Guevara, for Trustee acceptance of the Elevated Water Storage Tank located southwest of the intersection of North Garnett Road and East 106`x' Street North and authorization of final payment to Landmark Construction in the amount of $94,959.87 for a revised contract amount of $1,847,897.49. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL TO AWARD A BID FOR THE CONSTRUCTION OF THE WATER SYSTEMS IMPROVEMENTS PHASE II (WEST) WATER TRANSMISSION MAIN, BOOSTER PUMP STATION, AND PRESSURE PLANE APPURTENANCES Ms. Stagg presented the item. Ms. Kimball moved, seconded by Mr. Guevara, for Trustee approval to award a contract for construction of Phase II (West) Transmission Main, Booster Pump Station and Pressure Plane Appurtenances to McGuire Bros. Construction Company in the total amount of $3,848,184.63. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4 -0. None ITEM 9. NEW BUSINESS None 11 Owasso Public Works Authority ITEM 10. ADJOURNMENT Mr. Colgan moved, seconded by Ms. Kimball, to adjourn. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion eai -ried 4-0 and the meeting was adjourned at 7;19 p.m. Pat Fry, Minute Cleric February 7, 2006 Craig Thoendel, Chairman VENDOR DESCRIPTION AMOUNT TREASURER PETTY CASH DEPOSIT REFUND 5023 REFUND TOTAL 56.23 OFFICE DEPOT OFFICE SUPPLIES 171.74 IKON OFFICE SOLUTIONS CDP|ERMA|NT 83.08 HOME DEPOT WATER HEATER 100.28 VVAL'MARTCDMMUN|TY JANITORIAL SUPPLIES 25.90 ACCURATE FIRE EQUIPMENT SERVICE EXTINGUISHERS 110.25 TREASURER PETTY CASH EOM RECOGNITION LUNCH 10.95 OKLAHOMA NATURAL GAS 12/05 USE 33727 AEP/P30 01/06 USAGE 1.884.37 OKLAHOMA NATURAL GAS 01/06 USAGE 13220 TREASURER PETTY CASH SUPPLIES-LIQUID SOAP 2.17 TERM|N|X PEST CONTROL 44.00 THE UPS STORE POSTAGE 15.91 TRIAD PRINTING UB'VYATER REPORT INSERTS 050.00 CITY OFOVVASSO SELF INSURANCE FUND PROPERTY7L|AB|L|TYCDVERA6E 18750.00 ADMINISTRATION DEPT TOTAL 22'388.18 OFFICE DEPOT OFFICE SUPPLIES 12.53 TOMMY GARR|NGT0N METER READINGS 127.35 KATHLEEN ABAL8|GER METER READINGS 151.20 TYRONE EUGENE D|NK|NS METER READINGS 357.30 MARK MEYER METER READINGS 525.15 DAVID R.OL|NGHOUSE METER READINGS 505.93 RODR|GUEZ.V|CTOR METER READINGS 8820 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES 390.57 MUNICIPAL ELECTRIC SYSTEMS OFOKLA TRAINING-HESS 85.00 UTILITY BILLING DEPT TOTAL 2'443.25 WATER PRODUCTS OFOKLAHOMA K8ETERS/K4ETER8ET8 3.113.40 UN|F|RSTHOLD|NGS UN|FORK48/PROTCLOTH|NS 50.16 APAC.|NC ASPHALT 50.50 WATER PRODUCTS 0FOKLAHOMA SUPPLIES LEAK REPAIRS 2.186.35 BROWN FARMS SOD SOD 110.00 WATER PRODUCTS OFOKLAHOMA METER REPLACEMENTS 850.30 CITY GARAGE CITY 0FDWASSO VEH|CLEMA|NT 924.02 FUELMAN FUEL 1.140.89 WATER PRODUCTS 0FOKLAHOMA PROBE ROD 59.50 RAMEY TESTING LABORATORY SOIL BORINGS 200.00 AEP/PG0 01/06 USAGE 511.07 EQUIPMENT ONE RENTAL &SALES RENTAL-AIR COMPRESSOR 100.00 SOUTHWESTERN BELL NON-PLEXAR'9181403049 182.45 ACCURATE LABORATORY SYSTEMS TRA|N|NG'MORAD0S 110.00 WATER DEPT TOTAL 9.090.73 CARTRIDGE WORLD |NKJETCARTR|DGE8 17.50 NORTH CENTRAL LABS LAB SUPPLIES 08.50 0K8N| WATER CONSULTANTS CHEK1|CALS/S0D|UMHYP0CHL0R|TE 2.340.25 UN|F|RSTH0LD|NG8 UN|FORMS/PR0TCL0TH|NG 82.73 VENDOR DESCRIPTION AMOUNT LOCKE SUPPLY SUPPLIES-INSTALL SAMPLE PUMP 37.87 GRA|NGER NOZZLB8Uk4PPUK4P 315.97 LOVVES HOME IMPROVEMENT WAREHOUSE SUPPLIES CLARIFIER 100.09 CITY GARAGE CITY 0FOVVAS8O VEH|CLEMA|NT 80825 TREASURER PETTY CASH FUEL 9.00 FUELMAN FUEL 528.50 GRA|NGER PRESSURE 14.40 LOVVES HOME IMPROVEMENT WAREHOUSE RATCHET 30.02 WASTE MANAGEMENT QUARRY LANDFILL SLUDGE REMOVAL 3.070.14 AEP/PSO 01/06 USAGE 25.013.80 TERM|N|X PEST CONTROL 45.00 DEPT OF ENVIRONMENTAL QUALITY WATER L|CENSETE3T|NG-DELGAOO 40.00 KENT'S CUSTOM CARS &TRUCKS 2002CHEVYPICK-UP 1830008 WW TREATMENT PLANT DEPT TOTAL 51'679.38 OFFICE DEPOT KEYBOARD DRAWER 37.99 TREASURER PETTY CASH SUPPL|ES4/EGO|L 3.20 GRA|N8ER COMBINATION PADLOCK 47.13 UN|F|R3THOLD|NG8 UN|FORMS/PR0TCLOTH|NG 130.60 ATWO0D8 VVORKBOOT8'P0TTER 100.05 ATVVDODS NYLON ROPE 3.50 WATER PRODUCTS OFOKLAHOMA SEWER LINE REPAIRS 81.37 LOVVES HOME IMPROVEMENT WAREHOUSE SUPPLIES-REBUILD OFFICE 430.47 CITY GARAGE CITY OF0WA8SD VEH|CLEMA|NT 3.402.07 FUELK4AN FUEL 384.03 WATER PRODUCTS OFOKLAHOMA MANHOLE HOOK 27.38 OKLAHOMA NATURAL GAS 12/05 USE 581.90 VVEC LIFT STATION USAGE 387.08 AEP/PS0 01/06 USAGE 4.277.27 OKLAHOMA NATURAL GAS 01/06 USAGE 325.70 ACE PIPE CLEANING TV-SEWER LINES 800.00 LOT MAINTENANCE OFOKLAHOMA K8A|NT SERVICE-TV SEWER LINES 1.350.00 SOUTHWESTERN BELL NON-PLEXAR'3718853 51.36 SOUTHWESTERN BELL NUN-PLEXAR-3715244 51.48 SOUTHWESTERN BELL NON-PLEXAR-3710498 50.02 SOUTHWESTERN BELL NON'PLEXAR'9181403111 18120 DEPT OF ENVIRONMENTAL QUALITY WATER L|CENSETE3T|NG-VVEBSTER/POTTER 100.00 DEPT OF ENVIRONMENTAL QUALITY WATER HELPERS LICENSE-POTTER 15.00 WASTEWATER DEPT TOTAL 13,177J9 AUTO ZONE OIL DRY 40.00 UN|F|R8TH0LD|NGS UN|FORMS/PROTCLDTH|NG 5424 CITY GARAGE CITY 0FOWASSD VEH|CLEMA|NT 10.834.91 FUELMAN FUEL 3.288.33 NATIONAL POWER WASH POWER WASH 05.00 THE METROPOLITAN ENVIRONMENTAL TRUST DUES/FEES'PULLUTANTPROGRAK4 1.971.42 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 11629�03 --�� REFUSE DEPT TOTAL -7..__.- UN|F|RSTHOLD|NGS UN|FORK4S/PROTCL0TH|NG 13.00 AEFYPSO 01/06 USAGE 153.07 ACCURATE FIRE EQUIPMENT SERVICE EXTINGUISHERS 14.00 WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 825.00 VENDOR DESCRIPTION AMOUNT WASTE MANAGEMENT QUARRY LANDFILL TIPPING FEES 1,766.71 RECYCLE DEPT TOTAL 2,873.94 OPWA OPERATING FUND TOTAL 1. OTTASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT ,DAY PERIOD ENDING DATE 2/4/2006 OVERTIME TOTAL. DEPARTMENT EXPENSES EXPENSES OPWA Administration 0.00 $16,186,93 Utility Billing 148.44 4,83188 Wastewater 72.50 12,924.63 Wastewater Collection 48 .97 101502.88 Refuse 723.77 9,090.22 Recycle Center 8.00 1,453.76 CITY OFOWASSO 0VVASS0 PUBLIC WORKS AUTHORITY ' OPERATING FUND FISCAL. YEAR 2U05-2008 Statement of Revenues &Expenses Aaof January 31.2006 OPERATING REVENUES: Water VVoubawaber Refuse &recycle Other fees Interest &other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS OUT NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance MONTH YEAR PERCENT T0-DATE TO-DATE BUDGET OFBUD6ET 214.788 2.149.881 2.660.000 80.8296 96.308 669.216 1.090.000 81.4096 74.269 588.843 883.000 57.8796 34.542 298.360 470.000 63.48Y6 2,420 18/519 19,500 04.07% 422.305 3.704.819 5.222.500 70 Q4Y/. 125,133 152,621 77.787 16.551 - 372.O02 ____ 50.213 25,213 935,750 1.405.582 386,495 240.802 - ____ 3,058,518 ____ �4G.3U0 (175.0O0) �� 471.3O8 1.050.305 -- ' - 1.725.520 2.355.743 723,065 752,147 ____ 5.55G.475 /3U0.000> 1,000,000 366,025 54.23% 63.49% 53.45% 32.00% 55.04% TES' HONORABLE CHAIR AND TRUSTEES PROM: SHERRY BISHOP FINANCE DIRE, CTOR SUBJECT- RE, CEIVE FISCAL YEAR 2005 AUDIT , PORT DATE. February 17, 2006 The firm of Crawford & Associates, P.C. has provided audit services to the City and its trust authorities for the past eight years. Mike Crawford will attend the Council work session next month on March 14`h to present the audit report and to respond to any questions you may have. A copy of the Annual Financial Statements and Accompanying Auditor's Report was included in the February 14`h work session agenda packet. The document is prepared by the auditors. "Approval " of the report is not required. however, in order to create a record in the minutes, Trustees are asked to take action on a vote to "receive" the audit report. 1 Staff recommends Trustees vote to receive the Annual Financial Statements.