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Home My WebLink About2006.02.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: February 21, 2006 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City hall at 5:00 p.m. oil. Friday, February 17, 2006. Juliann M. Stevens, Administrative Assistant Ir�ll�\ 1. Call to Order Chairman Thoendel 2. Flag Salute 1 Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of February 7, 2006 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B C. Acknowledgement of receiving the monthly FY 2005-2006 budget status report. Attachment # 4-C D. Acknowledgement of receiving the FY 2004-2005 Annual Financial Statements and Audit Report. Attachment # 4-1) SAAgendas\0PGA\2006\0221 doc Owasso .Public Golf Authority February 21, 2006 Page 2 Report from OPGA Manager. 6. Deport from OPGA Attorney. 1. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) & Adjournment. S \Agendas\O PGA\2006\0221. doe OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING 'Tuesday, February 7, 2006 The Owasso Public Golf Authority met in regular session on Tuesday, February 7, 2006 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, February 3, 2006. ITEM 1. CALL TO ORDER Chairman Thoendel called the meeting to order at 7:19 p.m, ITEM 2. FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3. ROLL CALL PRESENT Craig Thoendel, Chairman Brent Colgan, Trustee Wayne Guevara, Trustee Susan Kimball, Trustee A quorum was declared present. STAFF Rodney J. Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Vice Chair ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 17, 2006 Regular Meeting. B. Approval of Claims. Mr. Colgan moved, seconded by Mr. Guevara, to approve the OPGA Consent Agenda with claims totaling $48,443.02 and payroll claims totaling $18,428.64. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4-0. Owasso Public GolfAuthority February 7, 2006 None ITEM 6. REPORT FROM OPGA ATTORNEY None ITEM 7. NEW BUSINESS None Mr. Guevara moved, seconded by Ms. Kimball, to adjourn. YEA: Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 4-0 and the meeting was adjourned at 7:20 pm. Pat Fry, Minute Cleric Craig Thoendel, Chairman 2 VENDOR DESCRIPTION AMOUNT FOOTJOY MERCHANDISE 101.38 FOOTJOY MERCHANDISE 85.43 DATREK PROFESSIONAL BAGS MERCHANDISE 292.07 TAYLORMADE ADIDAS GOLF COMPANY MERCHANDISE 127.04 TEXOMA GOLF MERCHANDISE 97.88 OAKLEY SALES CORP MERCHANDISE 67.19 TITLEIST MERCHANDISE 252.00 OAKLEY SALES CORP MERCHANDISE 61.43 FOOTJOY MERCHANDISE 1,027.46 TITLEIST MERCHANDISE 64.12 TITLEIST MERCHANDISE 2,909.71 BRIDGESTONE SPORTS USA GOLF BALLS 678.00 BIG BEAR PROMOTIONALS UNIFORMS 768.00 GOLF SHOP MERCHANDISE DEPT TOTAL 6,531.71 THE FADLER COMPANY GROCERIES 571.09 IMPERIAL COFFEE SERVICE COFFEE 29.95 STANDARD DISTRIBUTING GROCERIES 303.32 THE FADLER COMPANY GROCERIES 249.71 THE PEPSI BOTTLING GROUP BEVERAGES 1,051.25 MURPHY SANITARY SUPPLY PAPER SUPPLIES 170.40 THE FADLER COMPANY KITCHEN SUPPLIES 181.50 THE FADLER COMPANY KITCHEN SUPPLIES 63.19 GROWL MECHANICAL EQUIPMENT MAINT 159.65 UNITED LINEN LINEN SERVICE 58.78 UNITED LINEN LINEN SERVICE 136.14 FOOD & BEVERAGE DEPT TOTAL 2,974.98 MURPHY SANITARY SUPPLY PAPER SUPPLIES 79.70 JUSTICE GOLF CAR CO INC CART REPAIR 922.61 CART OPERATIONS DEPT TOTAL 1,002.31 ESTES, INC EQUIP REPAIRS 9.10 ESTES, INC CHEMICALS 2,475.47 R & M RESOURCES SAND 597.84 YALE CLEANERS SHOP TOWELS 14.88 WATER PRODUCTS OF OKLAHOMA IRRIGATION SUPPLIES 163.05 ZEE MEDICAL SERVICE FIRST AID SUPPLIES 51.65 HERITAGE -CRYSTAL CLEAN PARTS CLEANER MAINT 164.53 OKLAHOMA NATURAL GAS 12/05 USE 456.84 AEP/PSO 01/06 USAGE 1,006.86 OWASSO PUBLIC WORKS AUTHORITY WATER USAGE -MAINTENANCE 146.52 OKLAHOMA NATURAL GAS 01/06 USAGE 227.73 GUARDIAN SECURITY SYSTEMS SECURITY MONITORING 29.95 NCH CORPORATION CHEMSEARCH DIVISION PARTS REPAIR 711.00 R & R PRODUCTS EQUIPMENT REPAIR 21.99 O'REILLY AUTOMOTIVE REPAIR PARTS 124.53 LOWES HOME IMPROVEMENT WAREHOUSE REPAIR PARTS 18.95 QUALITY TIRE & AUTO SERVICE TIRES/TIRE REPAIR 226.45 O'REILLY AUTOMOTIVE REPAIR PARTS 321.52 ago= R&RPRODUCTS LOVVESHOME IMPROVEMENT WAREHOUSE R&RPRODUCTS R&RPRODUCTS W0RDCOM MURPHYSANITARY SUPPLY NC GOLF MANAGEMENT WASTE MANAGEMENT QUARRY LANDFILL 0KLAH0MANATURAL GAS AEP/PGO 0WASS0PUBLIC WORKS AUTHORITY GUARDIAN SECURITY SYSTEMS ORK|NEXTERMINATING CO UNITED LINEN UNITED LINEN CONGTANCECHR|ST|EK40N80UR STBNER.KAT|E C0UR3ETRENDG CITY OFOVVASSOSELF INSURANCE FUND DESCRIPTION AMOUNE EQUIPMENT REPAIR 65.90 EQUIPMENT REPAIRS 51.08 EQUIPMENT REPAIR 136.50 EQUIPMENT REPAIR 458.83 COURSE MAINTENANCE DEPT TOTAL --�481.23 THERMALPAPER 59.80 PAPER SUPPLIES 147.90 MANAGEMENT SERVICES 3.333.33 COMMERCIAL REFUSE 180.21 1205U8E 829.81 0100USAGE 1.007.82 WATER USAGE -CLUB HOUSE 04.74 SECURITY MONITORING 20.95 PEST CONTROL 4579 LINEN SERVICE 15.50 LINEN SERVICE 40.50 JANITORIAL SERVICES 040.00 ADVERTISING 80.00 WEB HOSTING 345.00 PR0PERTY/L|AB|L|TYCOVERAGE 335000 /kDK0|N|STFAJlK)N8EPT TOTAL 10,978.35 OPGAFUND TOTAL 2896858 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 2/4/2006 DEPARTMENT EXPENSES EXPENSES OVERTIME TOTAL Golf Shop Operations $0.00 $5,537,76 Cart Operations 0.00 791.52 Golf Course Operations 0.00 9,042.16 Food & Beverage 0.00 2,936.51 FUND TOTAL $0.00 $18,307.95' CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2005-2006 Statement of Revenues & Expenses As of January 31, 2006 Month Year Percent To -Date To -Date. Budget of Budget- OPERATING REVENUES: Golf shop fees 24,619 435,051 843,950 51.55% Merchandise sales 4,456 84,479 160,000 52.80% COS -- merchandise (3,431) (65,049) (123,200) 5 .80% Food & beverage 2,704 117,557 275,000 42.75% COS ®m food & beverage (892) (38,794) (90,750) 42.75% Interest & other 6,323 7,806 48,000 16.26% Transfer from General Fund 33,333 233,333 400,000 58.33% TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) 67,113 774,383 41,502 325,079 2,773 32,384 9,171 90,533 m 56,028 42,141 304,503 95,586 808,527 (28,474) (34,144) 1,513,000 670,270 87,500 166,530 76,000 527,700 1,528,000 (15,000) 51.18% 48.50% 37.01 % 54.36% 73.72% 57.70% 52.91 % TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT. RE, CEIVE FISCAL YEAR 2005 AUDIT RE, PORT DATE- February 17, 2006 The firm. of Crawford & Associates, P.C. has provided audit services to the City and its trust authorities for the past eight years. Mike Crawford will attend the Council work session next month on March 14`h to present the audit report and to respond to any questions you may have. A copy of the Annual Financial Statements and Accompanying Auditor's Deport was included in the February 141h work session agenda packet. The document is prepared by the auditors. "Approval " of the report is not required. Idowever, in order to create a record in the minutes, Trustees are asked to take action on a vote to "receive" the audit report. Staff recommends Trustees vote to receive the Annual Financial Statements.