Loading...
HomeMy WebLinkAbout2006.01.17_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: January 17, 2006 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central wilding 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday, January 13, 2006..� Jhliann M. Stevens, Administrative Assistant Call to Order Mayor Craig Thoendel 2. Invocation Pastor Kirby Scaggs, Bethel Baptist Church 3. Flag Salute 4. Roll Call S AAgendas\Council\2006\0117. doc Owasso City Council January 17, 2006 Page 2 5. , { Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the January 3, 2006 Regular Meeting and the January 10, 2006 Special Meeting. Attachment # 5-A B. Approval of Claims. Attachment # 5-13 Ca Acknowledgement of receiving the monthly FY 2005-2006 budget status report. Attachment # 5-C D. Acceptance of the Honey Creek 11 streets and stormwater° drainage system. Attachment # 5-D E. Acceptance of the CDBG National Steak and Poultry Drainage Improvements Project and authorization of final payment to Ellsworth Construction, L,L,C in the amount of $115,085.00. Attachment # 5-E Fa Adoption of Resolution No. 2006-02, a resolution amending Resolution No. 2005-07 relating to the residential and non-residential stormwater system service charge within the city limits of the City of Owasso. Attachment #5-F 6. The City Council will conduct a public hearing for the purpose of receiving citizen comments and input regarding Gated Communities within the city limits of the City of Owasso. Mr. Wiles Attachment #6 A public hearing will be held for the purpose of receiving citizen comments and input regarding Gated Communities within the city limits of the City of Owasso. S AAgendas\Council\2006\01 17,doc Owasso City Council January 17, 2006 Page 3 7. 'Consideration and appropriate action relating to a request for Council adoption of Resolution No. 2006-03, a resolution directing the City staff to publish and mail notice of public hearings concerning the annexation of property along E. 96th Street North between N. 129"' East Avenue and N. 145"' East Avenue; and, directing City Staff to prepare an Annexation Services Plan. Mr. Niles Attachment 97 Staff will recommend Council approval of Resolution No. 2006-03. 8. ,/ Consideration and appropriate action relating to a request for Council adoption of Resolution No. 2006-04, a resolution reaffirming the City of Owasso's adoption of the A Company, 2d Battalion, 502d Infantry Regiment, 101st Airborne Division (Air Assault), Ft. Campbell, Kentucky as part of the Adopt -a -Unit program created by America Supporting Americans Organization. Mr. Rooney Attachment 98 Staff will recommend Council adoption of Resolution No. 2006-04. 9. V Consideration and appropriate action relating to a request for Council acceptance of a Department of Homeland Security, Target Hardening Grant; and, approval of a budget amendment to the FY 2005-2006 General Fund, Police Department Budget. Mr. Yancey Attachment #9 Staff will recommend Council acceptance of a Department of Homeland Security, Target Hardening Grant in the amount of $56,750; and, approval of a budget amendment to the FY 2005-2006 General Fund increasing the estimate of revenues and increasing the appropriation for expenditures in the amount of $56,750 in the Police Department Budget. S:\.Agendas\C ounci M006\0119. doc Owasso City Council January 17, 2006 Page 4 10. v Consideration and appropriate action relating to a request for Council acceptance of a land donation consisting of approximately two (2) acres, more or less, at the northeast corner of E. 1061h Street North and Mingo Road from Mr. DM Sokolosky, Mr. Rooney Attachment # 10 Staff will recommend Council acceptance of a land donation from Mr. DM Sokolosky. The subject property is approximately two acres and located at the northeast corner of E. 106th Street North and N. Mingo Road. 114Consideration and appropriate action relating to a request for Council approval to award a bid for the construction of the Three Lakes Village Street Improvements Project. Ms. Stagg Attachment # 11 Staff will recommend Council approval to award a construction bid to Austin Paving, LLC of Stillwater, Oklahoma in the amount of $308,869.40 for the construction of the Three Lakes Village Street Improvements. 12.4 Consideration and appropriate action relating to a request for Council approval to award a bid for the construction of the "off -site" Silver Creek Drainage Improvements Project. Ms. Stagg Attachment # 12 Staff will recommend Council approval to award a bid for the construction of the "off - site" Silver Creek Drainage Improvements Project to Keystone Services, Incorporated of Bixby, Oklahoma in the amount of $569,229.95. S \Agendas\Counci1\2006\0117.doc Owasso City Council January 17, 2006 Page 5 13. 1`Consideration and appropriate action relating to a request for Council approval of a Construction Phase Engineering Services Agreement between the City of Owasso and Meshak & Associates, Incorporated for the Silver Creep Drainage Improvements Project. Ms. Stagg Attachment # 13 Staff will recommend Council approval of a Construction Phase Engineering Services Agreement between the City of Owasso and Meshak & Associates, Incorporated of Sand Springs, Oklahoma in the amount of $30,000 for the Silver Creek Drainage Improvements Proj ect. 14. V' Consideration and appropriate action relating to a request for Council adoption of Resolution No. 2006-05, a resolution adopting the 2005 Stormwater Master Plan. Ms. Stagg Attachment # 14 Staff will recommend Council adoption of Resolution No. 2006-05. 15. Report from City Manager. 16. Report from City Attorney. 17. Report from City Councilors. 18. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) S: \Agendas\Counci I\2006\0117. doc Owasso City Council January 17, 2006 Page 6 19. Adj ournment. S AAgendas\Council\2006\01 17.doe OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 3, 2006 The Owasso City Council met in regular session on Tuesday, January 3, 2006 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Thursday, December 29, 2005. ITEM 1. CALL TOO ER The meeting was called to order at 6:32 p.m. ITEM 2. INVOCATION The invocation was offered by Rickey Hayes, Director of Economic Development for the City of Owasso. ITEM 3. FLAG SALUTE Councilor Brent Colgan led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Craig Thoendel, Mayor Steve Cataudella, Vice Mayor Brent Colgan, Councilor Wayne Guevara, Councilor Susan Kimball, Councilor A quorum was declared present. STAFF Rodney J. Ray, City Manager Julie Lombardi, City Attorney ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF PUNCTUALITY, FOLLOWED BY A PUBLIC SERVICE ANNOUNCEMENT Ms. Jessica Hunt, a member of the Owasso Character Council, presented to the Council `Punctuality', the character trait of the month for January, 2006. Owasso City Council January 3, 2006 ITEM 6. PRESENTATION OF THE CITY OF OWASSO EMPLOYEE OF THE MONTH Mr. Ray introduced J.B. Alexander, Project Manager in the City's Public Works Department, as the Employee of the Month for January, 2006. ITEM T CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the December 20, 2005 Regular Meeting. B. Approval of Claims. C. Approval of Ordinance No. 839, annexation request OA 05-10, containing approximately 20 acres, more or less, located south of the southwest corner of East 96th Street North and North Garnett Road. D. Approval of Ordinance No. 840, easement closure for the western 5' of a 20' utility casement located on the east side of Lot 16 Block 1 (11201 East 2 1 " Court North) as shown on the filed plat of the Country Estates III subdivision. Ms. Kimball moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims totaling $135,720.90, self-insurance medical claims & fees totaling $68,507.44 and payroll claims totaling $284,074.72. YEA: Cataudella, Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 5-0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ORDINANCE NO. 835, AN ORDINANCE PROVIDING FOR LANDSCAPING STANDARDS TO BE DEVELOPED OF OWASSO Mr. Wiles presented the item. Mr. Colgan moved, seconded by Mr. Cataudella, for Council approval of Ordinance No. 835. YEA: Cataudella, Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 5-0. 9, Owasso City Council January 3, 2006 ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF RESOLUTION NO. 2006-01, A RESOLUTION DEFINING THE LANDSCAPING RULES AND REGULATIONS FOR THE CITY OF OWASSO Mr. Wiles presented the item. Mr. Cataudella moved, seconded by Mr. Guevara, for Council approval of Resolution No. 2006-01. YEA: Cataudella, Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 5--0. Councilor Kimball announced her intent to recuse herself from discussions and voting on Item 10. Mayor Thoendel acknowledged Councilor Kimball was recused from this agenda item and Councilor Kimball exited the Council Chambers. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF OWASSO AND JKJ OWASSO DEVELOPMENT, LLC FOR THE CONSTRUCTION OF REGIONAL DRAINAGE IMPROVEMENTS AND AUTHORIZATION OF THE CITY MANAGER TO EXECUTE THE AGREEMENT Mr. Ray presented the item. Mr. Bart James, representing JKJ Owasso Development, LLC was introduced to Council and answered questions concerning the project. Mr. Kenneth Yates, a homeowner in Silver Creek Subdivision and Mr. Michael Williams, President of the Homeowners Association of Silver Creek, also spoke to Council regarding their concerns and questions. After considerable discussion, Mr. Cataudella moved, seconded by Mr. Guevara, for Council approval of the proposed Development Agreement with JKJ Owasso Development, LLC in the amount of $600,000.00 and authorization for the City Manager to execute such agreement. YEA: Cataudella, Colgan, Guevara, Thoendel NAY: None Motion carried 4-0. After the vote was concluded, Councilor Kimball returned into the Council Chambers. 0 Owasso City Council .January 3, 2006 ITEM 11. REPORT FROM CITY MANAGER. None ITEM 12. REPORT FROM CITY ATTORNEY 11 am ITEM 13. REPORT FROM CITY COUNCILORS Mayor Thoendel announced that Former Mayor John Groth passed away on December 29, 2005. Mayor Thoendel, and each of the Councilors, expressed their feelings of respect and admiration for Mayor Groth. Mr. Ray then talked about Mayor Groth's great passion for serving his community and his many accomplishments during his time in Office. ITEM 14. NEW BUSINESS None Mr. Cataudella moved, seconded by Ms. Kimball, to adjourn. YEA: Cataudella, Colgan, Guevara, Kimball, Thoendel NAY: None Motion carried 5-0 and the meeting was adjourned at 7:55 p.m. Pat Fry, Minute Clerk Craig Thoendel, Mayor 4 OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, January 10, 2006 The Owasso City Council met in a special meeting on Tuesday, January 10, 2006 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 PM on Friday, January 6, 2006. ITEM 1: CALL TO ORDER. Mayor Thoendcl called the meeting to order at 6:01 PM. PRESENT ABSENT Craig Thoendel, Mayor Steve Cataudella, Vice Mayor Susan Kimball, Councilor Brent Colgan, Councilor Wayne Guevara, Councilor A quorum was declared present. ITEM 2: PRESENTATION OF EMPLOYEE RETIREMENT BENEFITS Ms. Dempster presented information regarding two different types of retirement programs. It was explained that the presentation was the first in a series of three presentations and that in the month of February, representatives from OMRF would be making a presentation to the City Council. ITEM 3: DISCUSSION RELATING TO GRANT APPLICATIONS Mr. Rooney presented information regarding a Homeland Security Grant recently received by the Police Department. It was explained that acceptance of the grant by the City Council would be needed, as well as a supplemental appropriation. Both requests would be placed on the January 17, 2006 City Council agenda for action. ITEM 4: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. ALTERNATIVES FOR THE ANNUAL BURNING OF THE GREENS B. TALENT BANK FORUMS Mr. Rooney reviewed the above items. It was explained that due to the statewide burn ban, staff would be conducting a "chipping of the greens" event on January 21, 2006 from 12:00 to 2:00 PM at the Owasso Sports Park for the public to receive free mulch. The Talent Bank forum meetings were discussed with the first meeting being scheduled for Tuesday, January 31, 2006 at 6:30 PM. Owasso City Council January 10, 2006 ITEM 5: DISCUSSION RELATING TO PUBLIC WORDS DEPARTMENT ITEMS A. REFUSE VEHICLE PURCHASE Mr. Rooney reviewed the recent history and concerns of the refuse department. It was explained that staff would be requesting a supplemental appropriation to the refuse department from the OPWA reserves in the amount of approximately $210,000 for the purpose of purchasing a new refuse vehicle and a used refuse vehicle. These items would be placed on the January 17, 2006 OPWA agenda for consideration by the Trustees. ITEM 6 _ DISCUSSION RELATING TO CITY MANAGER ITEMS A. PRESENTATION OF STORMWATER MASTER PLAN B. STORMWATER MANAGEMENT FUND C. LAND DONATION FOR FIRE STATION #4 D. GATED COMMUNITIES E. THREE LADES VILLAGE STREET IMPROVEMENTS PROJECT BID AWARD F. SILVER CREED DRAINAGE IMPROVEMENTS — OFF -SITE BID AWARD G. SILVER CREED DRAINAGE IMPROVEMENTS — CONSTRUCTION INSPECTION SERVICES H. CITE' MANAGER'S REPORT a. ANNEXATION POLICE' The Stormwater Master Plan was presented. It was explained that this item would be placed on the January 17, 2006 City Council agenda for action. The Stormwater Management Fund was discussed. It was explained that a resolution defining a minimum amount of $5 for commercial accounts would be placed on the January 17, 2006 City Council agenda for action. The land donation for Fire Station #4 was discussed. It was explained that this item would be placed on the January 17, 2006 City Council agenda for acceptance. The city's policy on gated communities was discussed. Staff was directed to place this item on the January 17, 2006 City Council agenda in the form of a Public Hearing to obtain citizen input. Councilor Guevara recused himself from the discussion on Three Lakes Village Street Improvements and left the Council chambers. The Three Lakes Village Street Improvements were discussed. Staff explained that this item would be placed on the January 17, 2006 City Council agenda for action and award. Councilor Kimball recused herself from the discussion on the Silver Creek Drainage Improvements items and left the Council chambers. N Owasso City Council January 10, 2006 The Silver Creek Drainage Improvement items were discussed. It was explained that both items would be placed on the January 17, 2006 City Council agenda for Council action. The Annexation policy was discussed, as well as recent developments regarding the E. 961h Street North annexation. Staff was directed to place an item regarding the E. 96`i' Street North properties on the January 17, 2006 City Council agenda. ITEM 7 ADJOURNMENT Mayor Thoendel moved, seconded by Councilor Cataudella, to adjourn. All were in favor and the meeting was adjourned at 9:41 PM. Craig Thoendel, Mayor I CITY OF OWASSO f i X.l t VENDOR DESCRIPTION AMOUNT AEP/PSO STREET LIGHTS 10.49 TREASURER PETTY CASH AC REFUND 40.00 TREASURER PETTY CASH AC REFUND 20.00 TREASURER PETTY CASH CC REFUND 50.00 TREASURER PETTY CASH [DEPOSIT REFUND 75.00 REFUND TOTAL 195A9 OKLA TRANSPORTATION AUTHORITY PIKE PASS 3.35 MUNICIPAL COURT DEPT TOTAL - 3.35 TREASURER PETTY CASH CITY MGR EXPENSE 79.12 OFFICE DEPOT OFFICE SUPPLIES 72.03 OK MUNICIPAL LEAGUE MUNICIPAL GUIDE BOOK 30.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 44.63 FLEETCOR TECHNOLOGIES FUEL 165.09 CINGULAR WIRELESS PHONE USE -RAY 127.69 CARD CENTER CELL PHONE -RAY 79.99 CARD CENTER CELL PHONE-MGR DEPT 69.99 TREASURER PETTY CASH MILEAGE-BOUTWELL 81.48 OKLA TRANSPORTATION AUTHORITY PIKE PASS 13.40 SAMS CLUB OPERATING SUPPLIES 27.58 OKLAHOMA MUNICIPAL LEAGUE ANNUAL DUES-LOMBARDI 350.00 SALES SERVICE AMERICA, INC GUIDELINE GIFTS 36.91 SAMS CLUB OPERATING SUPPLIES 23.01 TREASURER PETTY CASH CITY MGR EXPENSES 38.11 TREASURER PETTY CASH EMPLOYEE RECOGNITION 57.15 MANAGERIAL DEPT TOTAL 1,296.18 OFFICE DEPOT OFFICE SUPPLIES 33.29 CRAWFORD & ASSOCIATES PC AUDIT FY 2005 300.00 HARRIS COMPUTER SYSTEMS CONFERENCE-HESS 750.00 OK MUNICIPAL LEAGUE DISTRICT MEETING -BISHOP 30.00 FINANCE DEPT TOTAL 1,113.29 WORDCOM TONER 99.21 OFFICE DEPOT OFFICE SUPPLIES 28.10 CHARACTER FIRST! BULLETINS/GUIDES/CALENDARS 387.88 BAILEY RANCH GOLF FOOD & BEVERAGE DEPT CHARACTER LUNCHEON 48.00 WORLD PUBLISHING COMPANY EMPLOYMENT ADVERTISING 68.56 BUSINESS & LEGAL REPORTS TRAINING MATERIAL 320.00 AMERICAN BACKGROUND CHECKS BACKGROUND CHECKS 60.65 TREASURER PETTY CASH MILEAGE -HUNT 76.80 REASORS MEETING EXPENSES 13.48 HUMAN RESOURCES DEPT TOTAL 1,102.68 SAV-ON PRINTING AND OFFICE SUPPLIES CITY LETTERHEAD/ENVELOPES 270.07 IKON OFFICE SOLUTIONS COPIER MAINTENANCE 552.34 PYRAMID COMMUNICATIONS SERVICES TELEPHONE -IT DEPT 123.15 AMERICAN WASTE CONTROL REFUSE SERVICE 129.00 AEP/PSO 12/05 USAGE 3,308.78 SOUTHWESTERN BELL TREASURER PETTY CASH TULSA COUNTY CLERK TREASURER PETTY CASH TREASURER PETTY CASH INCOG OFFICE DEPOT TREASURER PETTY CASH CITY GARAGE CITY OF OWASSO TREASURER PETTY CASH FLEETCOR TECHNOLOGIES BURR F KANNADY BURR F KANNADY TULSA COUNTY MIS CINGULAR WIRELESS CINGULAR WIRELESS OKLA TRANSPORTATION AUTHORITY OK FLOODPLAIN MANAGERS ASSOCIATION INCOG BENCHMARK SURVEYING & LAND SERVICES FLEETCOR TECHNOLOGIES DESCRIPTION AMOUNT PHONE USE 192.45 POSTAGE 14.27 FILING FEES 99.00 MVRP FEE/FILING FEE 30.00 FILING FEES 111.00 LEGISLATIVE CONSORTIUM 621.50 GENERAL GOVERNMENT DEPT TOTAL -----5,451.56 OFFICE SUPPLIES 58.50 MEETING SUPPLIES 5.34 VEHICLE MAINT 418.24 CAR WASH 4.00 FUEL 271.05 INSPECTION SERVICES 224.52 MILEAGE 157.16 DIAL UP SERVICE 60.00 PHONE USE -WILES 31.74 PHONE USE-MCCULEY 31.74 PIKE PASS 6.70 OFMA DUES 30.00 MEMBERSHIP DUES-3RD QTR 3,708.75 COMMUNITY DEVELOPMENT DEPT TOTAL 5,007.74 SURVEYING SERVICE 250.00 FUEL 209.10 ENGINEERING DEPT TOTAL 459.10 HOUGHTON, TIM TUITION REIMBURSEMENT 430.20 CINGULAR WIRELESS CELL PHONE USE 47.38 HARRIS COMPUTER SYSTEMS CONFERENCE-COLLINS 1,000.00 STRATEGIC CONSULTING INTERNATIONAL LLC GIS IMPLEMENTATION 4,000.00 INFORMATION SYSTEMS DEPT TOTAL 5,477.58 OFFICE DEPOT SAMS CLUB MURPHY SANITARY SUPPLY O'REILLY AUTOMOTIVE LOWES HOME IMPROVEMENT WAREHOUSE W.W. GRAINGER FIZZ-O WATER CITY GARAGE CITY OF OWASSO FLEETCOR TECHNOLOGIES UNITED ENGINES, LLC FLYNN'S PEST CONTROL FLEETCOR TECHNOLOGIES CINGULAR WIRELESS CINGULAR WIRELESS SOUTHWESTERN BELL VVEC AEP/PSO OFFICE SUPPLIES 87.31 OPERATING SUPPLIES 199.04 OPERATING SUPPLIES 25.00 PHYSICAL PROPERTY SUPPLIES 7.98 PHYSICAL PROPERTY SUPPLIES 291.24 BALLASTS-PW/CH 162.32 REGULATORS -WATER FOUNTAIN 21.50 VEHICLE MAINT 64.16 FUEL 202.18 REPAIRS-PD GENERATOR 268.88 PEST CONTROL-OC/CH 110.00 FUEL 219.82 CELL PHONE USE 23.71 CELL PHONE USE 23.70 PHONE USE 130.68 SUPPORT SERVICES DEPT TOTAL 1,837.52 CEMETERY USAGE 10.27 12/05 USAGE 15.83 CEMETERY DEPT TOTAL 26.10 VENDOR DESCRIPTION AMOUNT OFFICE DEPOT OFFICE SUPPLIES 347.32 WAL-MART COMMUNITY AUDIO CASSETTE TAPES 11.94 SAMS CLUB OPERATING SUPPLIES 34.92 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 8,348.21 FLEETCOR TECHNOLOGIES FUEL 5,156.22 STAMPER, HOWARD E RADIO REPAIR SERVICES 150.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 842.92 AEP/PSO 12/05 USAGE 1,967.44 CINGULAR WIRELESS PHONE USE-YANCEY 51.58 CINGULAR WIRELESS PHONE USE 340.93 SOUTHWESTERN BELL PHONE USE 32.40 POLICE DEPT TOTAL 17,283.88 SAMS CLUB OPERATING SUPPLIES 105.21 TOTAL RADIO RADIO MAINTENANCE CONTRACT 675.00 POLICE COMMUNICATIONS DEPT TOTAL 780.21 SAMS CLUB OPERATING SUPPLIES 126.13 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 233.18 FLEETCOR TECHNOLOGIES FUEL 72.84 AEP/PSO 12/05 USAGE 382.09 SOUTHWESTERN BELL PHONE USE 32.40 ANIMAL CONTROL DEPT TOTAL 846.64 OFFICE DEPOT OFFICE SUPPLIES 359.96 LOWES HOME IMPROVEMENT WAREHOUSE MAINT SUPPLIES 163.43 WAL-MART COMMUNITY MAINT SUPPLIES 216.81 SAMS CLUB OPERATING SUPPLIES 40.06 ATWOODS GALVANIZED TUBS 56.85 YALE CLEANERS UNIFORM RENTALS 122.12 NORTH AMERICA FIRE EQUIPMENT BUNKER GEAR/HELMETS/GLOVES 666.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 358.76 FLEET DISTRIBUTORS EXPRESS REPLACEMENT BULBS 70.90 FLEETCOR TECHNOLOGIES FUEL 2,499.47 WRYEST SAFETY REPLACEMENT NOZZLES 813.00 ACCURATE FIRE EQUIPMENT HYDROSTATIC TESTS 180.00 AEP/PSO 12/05 USAGE 817.63 BMI SYSTEMS OF TULSA COPIER RENTAL 225.09 AQUARIUS ENTERPRISES WATER/COOLER 16.25 SPRINT PCS PCS CHARGES 166.86 SOUTHWESTERN BELL PHONE USE 192.72 OWASSO FITNESS ZONE GYM/EQUIPMENT USE 225.00 FIRE MARSHALS ASSOCIATION OF OK CONFERENCE -SALTS 25.00 OKLA TRANSPORTATION AUTHORITY PIKE PASS 9.25 FIRE DEPT TOTAL 7,225.16 OFFICE DEPOT OFFICE SUPPLIES 2.46 SAMS CLUB OPERATING SUPPLIES 18.76 SOFTWARE HOUSE INTERNATIONAL SOFTWARE-MICROSOFT OFFICE'03 242.18 AEP/PSO 12/05 USAGE 135.23 SOUTHWESTERN BELL PHONE USE 16.20 DELL MARKETING L.P. COMPUTER/MONITOR 1,058.23 VENDOR DESCRIPTION AMOUNT ATVVOODS REPAIRS-T|K4MYKC|NDY 15.80 TWIN CITIES READY MIX CONCRETE -STREET REPAIRS 1.744.50 MA(VVELLSUPPLY OFTULSA RETURN -CRACK ROUTER BLADE -123.00 HOME DEPOT MACH SCREW 8.12 B|N{)HAMSAND & GRAVEL CO DE-ICING MATERIAL 4.081.98 UN|F|RSTHOLDINGS LP UN|FORMS/PROTCLOTH|NG 50.07 GEORGE & GEORGE SAFETY AND GLOVE GLOVES 25.31 0VVASSOFENCE CO HARDWARE -SIGNS 578.32 L0VVESHOME IMPROVEMENT WAREHOUSE HARDWARE -SIGNS 59.00 ATWOODS HARDWARE 1J6 CITY GARAGE CITY DF0VVA8SO VEH|CLEMA|NT 2.814.35 FLEETC0RTECHNOL{)G|E3 FUEL 040.83 ATVVOODS TOOLS -SIGN TRUCK 10.58 K8AXVVELLSUPPLY DFTULSA FINISHING BROOMS 95.10 AEFYPSO 1205USAGE 1.430.03 AEFYPSO STREET LIGHTS 0.213.00 OVVASSOFENCE CD REPAIR FENCE 200.00 ADVANCED WARNINGS RENTALS -BARRICADE 168.00 SOUTHWESTERN BELL PHONE USE 2023 STREETS DEPT TOTAL 18.453.04 BAILEY EQUIPMENT O|UCHA|NSAVVCHAINS 48.51 OFFICE DEPOT KEYBOARD DRAWER 37.09 UN|F|RSTHOLDINGS LP UN|FORK88/PR0TCL0TH|NG 71.80 GEORGE&GEORGESAFETY AND GLOVE GLOVES 25.31 CITY GARAGE CITY OF0VWA8S0 VEH|CLEMA|NT 331.56 FLEETCORTECHNOLDQ|ES FUEL 570.85 VY.VV.GRA|NGER MEASURING WHEEL 08.72 k8AXVVELLSUPPLY 0FTULSA FINISHING TOOLS 75.98 ST]RNlVVATERK8A|NTDEPTTOTAL 1,230.78 OFFICE DEPOT OFFICE SUPPLIES 4.92 CITY GARAGE CITY OFOVVASS0 VEH|CLEK8A|NT 494.07 FLEETCURTECHNOLOG|ES FUEL 217.33 AEP/PG0 1205UGAGE 1.40823 SOUTHWESTERN BELL PHONE USE 0029 PARKS OEPTTOTAL 2,191.44 CHARACTER FIRST! BULLETINS 35.91 OFFICE DEPOT OFFICE SUPPLIES 200.08 FLEETCORTECHNOLOQ|ES FUEL 111.75 AEP/PSO 1205USAGE 027.02 SOUTHWESTERN BELL PHONE USE 110.42 COMMUNITY CENTER DEPTTOTAL 1'161.08' AEP/PGO 1205USAGE 8328 SOUTHWESTERN BELL PHONE USE 18.07 HISTORICAL MUSEUM DEPTTOTAL 102.25 OFFICE DEPOT OFF|CESUPPPL|ES 5.00 CITY GARAGE CITY OFOWAS8O VEH|CLEMA|NT 10781 VENDOR DESCRIPTION AMOUNT FLEETCORTECHN0LO8|ES FUEL 55.05 C|NGULARVV|RELESS PHONEUSE-HAYE8 63.04 OKLATRANSPORTATION AUTHORITY PIKE PASS 0.90 TREASURER PETTY CASH K4EET|NGEXPENSE-HAYE8 11.10 ECONOMIC DEVELOPMENT DEPT TOTAL --334.36 � GENERAL FUND TOTAL 73,053.(.Z' UNITED HEALTHCARE SERVICE LLC REFUND#3071 08.80 MEDICARE/REFUNDS REFUND#GO84 334.75 ALLIANCE MEDICAL AMBULANCE SUPPLIES 2,799.72 MEDICAL COMPLIANCE SPECIALITY B0-WASTED|8P0SAL 303.00 THE TINT SHOP AMBULANCE WINDOW FROSTING 120.00 CITY GARAGE CITY OFOVVASS0 VEH|CLEk4A|NT 1.208.82 ATCFREIGHTLINER GROUP REPAIR PARTS 4.287.90 O'RBLLYAUTOMOTIVE INC MASTER SWITCH 18.05 OCCUPATIONAL HEALTH CENTERS FLU SHOTS 207.00 AMBULANCE SERVICE FUND TOTAL 9,40818 SOUTHWESTERN BELL E911FEEG'DEC 183345 E-811FUND TOTAL 183345 ��� C2AENG|NEER|NG ENG|NEER|NGSVS-80/M|NGO 3.900.00 C2AENG|NEER|NG ENGINEERING SERVICES 500.00 YMCA OFGREATER TULSA YMCA POOL PROJECT -MATERIALS 2441100 CAPITAL IMPROVEMENTS FUND TOTAL 2801100 ��� OFFICE DEPOT OFFICE SUPPLIES 0.10 K8CGU|RE&ASSOCIATES IGNITION MODULE -HEATER 178.50 LOVVESHOME IMPROVEMENT WAREHOUSE SUPPLIES 0.04 FLEETCORTECHNOLOG|ES FUEL 48.03 UNITED FORD PARTS FOR RESALE 259.85 UNITED ENGINES PARTS -TRASH TRUCK 4.030.00 T&VYT|RE TIRES 1.788.81 OK TRUCK SUPPLY PARTS FOR RESALE 103.84 NAPA PARTS FOR RESALE 25.45 0'RE|LLYAUTOMOT|VE PARTS FOR RESALE 2.504.10 INLAND TRUCK PARTS PARTS'DUK4PTRUCK 1.031.55 AMER|CAN HOSE & SUPPLY PARTS'BACKHOE 21.50 B&/WOIL COMPANY OIL/FLUIDS 458.22 ANZSIGNS LETTER|NS'PDVEH|CLE 400.00 A&NTRAILER PARTS PARTS'PLAST|CSTRA|LER 315.03 AEP/PSO 1205 USAGE 500.03 C|N8ULARVV|RELESS CELL PHONE USE 23.09 SOUTHWESTERN BELL PHONE USE 201.91 QUALITY TIRE & AUTO SERVICE WHEEL ALIGNMENTS 292.92 QUALITY TIRE & AUTO SERVICE REPLACE REAR STRUTS 150.00 LENOXWRECKER SERVICE T0VV|NG'RECYCLESERV|CE 129.00 CITY GARAGE FUND TOTAL 588 82 12,� UNITED SAFETY &CLAIMS THIRD PARTY ADK4|NFEES 1.450.00 UNITED SAFETY &CLAIMS S10294 25.50 PPOSOLUT|ONS B00203 32.00 PPOSOLUT|0NS PP0SOLUT0N8 0KTAX COMMISSION SPECIAL TAX UNIT ASSOCIATED ANESTHESIOLOGISTS FIRST STEPS O&P HEALTHSOUTHHOLD|NG@ JAMPETRO.TC/O CRA|GARM8TRONG.ATTY URGENT CARE OFGREEN COUNTRY, Pll.C. URGENT CARE 0FGREEN COUNTRY, Pl1.C. HEALTH8OUTHHOLD|NGS 0VVA88OPHYSICAL THERAPY CLINIC THIRD PARTY SOLUTIONS K8CAFEE&TAFT K4CAFEE&TAFT K8CAFEE&TAFT &1CAFEE&TAFT [WCAFEE&TAFT GDSVENER.BC/O BRYCEAHILL, HIS ATTY JAK4PETRO.TC/O CRA|SARK4STRONG.ATTY WELLS, JACK D R05074 24.08 M10034 0311 MDTWORKERS COMP TAX 2.764.85 nuov'* 221]3 R05074 50.04 oonzvo 103.25 J08172 474.00 T12105 11010 D12025 15220 oon^vo 208.88 K810034 189.07 T12105 31.33 M06045 442.00 K810034 127.86 C08034 323.00 D07234 83.50 R10103 544.60 G02204 528.00 J00172 474.00 VV07294 520.00 WORKERS COMP FUND TOTAL -9,103.01 TORT CLAIM #TR-05-033 040.00 SELF INSURANCE FOND TOTAL ---6��9' ===== GRAND TOTAL —T3-5—,426.62 CITY OF OWASSO GENERALFUND PAYROLL 11R Overtime Expenses Total Expenses Municipal Court 0.00 3,498.88 Managerial 0.00 15,511.04 , Duman Resourses 0.00 Engineering 0.00 Support Services 0.00 Central Dispatch 199.29 Fire _ _ 1,503.15 Streets 0.00 1 1 . 4. 1 1 Bark Maintenance 0.00 7,537.07 Comm unity®Senior Center 0.00 4,688.31 Historical Museum 0.00 2,481.92 ; eneral,.Fi0nd Total $31711.52 i $316,�97 13 Ambulance Fund Fund Total $501.04 $19;333.33 Emerqencv 911 Fund Worker's Comp Self-insurance Fund CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATIOU OF k s VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE STOP LOSS FEES ADMIN FEES HEALTHCARE DEBT TOTAL DELTA DENTAL.. DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEBT TOTAL VSP ADMIN FEES VISION DEFT TOTAL 9,881.05 27,780.37 14,600.40 12,565.36 64,827.18 787.00 1,567.40 1,800.39 4,154.79 •= mm --69,888.88 CITY OFOWASSD GENERALFUND FISCAL YEAR 2005-2U08 Statement ofRevenues &Expenditures AoofDecember 31.20O5 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: Taxes $ 1.187.808 $ 6.565.472 $ 13,982.500 46.05Y6 Licenses &permits 28.395 170.254 402.000 42.35% Intergovernmental 30.929 199.113 452.979 43.96% Charges for services 17.378 104.081 187.380 55.54% Fines &forfeits 36.281 143.231 322.500 44.4196 Other 5.794 150.691 111,928 134.8396 TDTALFlEVENUES 1.228.563 7.332.822 15.458.207 47.4396 EXPENDITURES: Personal services 573.530 3.881.624 8.341,970 46.53% Materials &supplies 68.054 268.253 567.255 47.29Y6 Other services 119.549 484.370 1.073.862 45.1196 Capital outlay 248.742 568.508 1.934.676 29.2896 TOTAL EXPENDITURES 1.807.875 5.200.752 11.917.762 43.64% REVENUES OVER EXPENDITURES 218'688 2.132.070 3.541.505 60.2096 TRANSFERS IN (OUT): Transfers in 650.003 4.126,303 8.748.000 47.1796 Transfers out 45.80% TDTALTRANSFERS (303.338) (2.076.077) (4.793.850) 43.3196 NET CHANGE IN FUND BALANCE (144'641) 55.903 (1.252.345) FUND BALANCE (GAAP Basis) Beginning Balance 4610227 Ending Balance FUND BALANCE (Budgetary Basis) Beginning Balance 3119391 3110301 Ending Balance TO. THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OASSO MANAGERFROM- J.B.ALEXANDER PROJECT SUBJECT, ACCEPTANCE OF ST + ETS AND STORM DRAINAGE SYSTEM HONEY CRE EIS II DATE. January 12, 2006 BACKGROUND: The subject residential development is located northeast of the forth 971h ]East Avenue and East 96`h Street North intersection (see attached map). Designs for the streets and stormwater drainage systems were reviewed and approved in June 2004. The water and sanitary sewer systems were accepted by the City Council on October 5, 2004. FINAL INSPECTIONS. Final inspections for the streets and stormwater drainage systems were conducted on December 29, 2005. All items identified at the final inspection requiring correction to meet City standards have been completed. The construction contractors have provided a one-year maintenance bond for the storm drainage system and a two-year bond for the streets (see attached). RE COMMENDATION. Staff recommends acceptance of the Honey Creek 11 streets and stormwater drainage systems. ATTACHMENTS: A. Location Map B. Maintenance Bonds E. 106TE Ta N. HONEYCREEK 11 o, E. 96TH SIN Box 1409 TULSA BOND NUMBER OK-0034857 KNOW ALL MEN BY THESE PRESENTS: THAT WE, TODD HINDMAN; _ as Principal, and OKLAHOMA SURETY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, as Surety, are hold and firmly bound unto CITY OF OWASSO, OK ME] In the penal sum of THREE HUNDRED SEVENTY FOUR THOUSAND ONE HLlNQF",Af VENTEEN & ($374,117.25) lawful money of the United States of America, forfim payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: STORM DRAIN @ $128,110.00; SANITARY SEWER FOR $119,459.00 AND WATER LINES FOR $99,548.25 FOR HONEY CREEK 11 DEVELOPMENT The Obligee, by and through its proper represffbtive, shall give the Principal and the Surety written notice of all repairs required to fulfill the terms of this maintenance guarantee; and the sald Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which to make any such repairs. SIGNED, sealed and dated this 1 3TH day of SEPTEMBER 20(M, ffflo SOWD Mid-Confinent Group muting �. BOND NO. B D 810 8 8 KNOW ALL MEN BY THESE PRESENTS: Becco Contractors® Inc. THAT WE, as Principal, and MID-CONTINENT CASUALTY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of Oklahoma, & Great American Ins. Co as Surety, are held and firmly bound unto - — C i ty of OW a s so as Obligee, ( in the penal sum of Three Hundred Twenty -Two Thousand---- S 322,000.00 , lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators. successors and assigns, jointly and severally, firmly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: Honey Creek Phase II Paving Which said improvements have been constructed to conform with specifications prepared by NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the said Principal shall maintain said improvements for a period of TWO (2) year(s) against any failure due to detective workmanship or materials, said Two (2) year(s) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following express provision: The Obligee, by and through its proper representative, shall give the Principal and the Surety written notice of all repairs required to fulfill the terms of this maintenance guarantee; and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of time in which to make any such repairs. SIGNED, sealed and dated this 24th August / 004 day of Becco Contractor , In Principal MID-CONTINEN7CAS L7YCOMPANY/Great American S a ompany AY—Donna—ET—� Att rney-i act Attorney -in -fact Jeff R. Johnson TO. THE HONORABLE MAYOR AND CITY COUNCIL, CITY OF OASSO PROJECT 7 ; ( .. j MANAGER 3 a SUBJECT, CDBG NSP DRAINAGE IMPROVEMENTS FINAL, PAYMENT DATE- January 12, 2006 BACKGROUND: On September 7, 2004, the City Council approved Resolution 2004-17 accepting a Community Development Block Grant (CDBG) from the Oklahoma Department of Commerce (ODOC) for - the construction of drainage improvements at the National Steals and Poultry (NSP) site, located on 51h Avenue in Owasso. Following the public hearing, as required by ODOC prior to the use of CDBG funds, NSP retained the services of Cyntcrgy, LLC to prepare engineering drawings and cost estimates for the completion of construction improvements. The work consists of site clearing, the construction of 200 linear feet of earthen berm for stormwater detention purposes, inlet and outlet structures, associated piping and appurtenances, as well as 4,120 square yards of adjacent paving and associated signing and striping. On August 16, ZOOS, the City Council awarded the construction contract to Ellsworth Construction, LLC of Tulsa, Oklahoma in the amount of $115,085.00. FINAL, INSPECTIONS: Final inspections for this project were completed on December 20, 2005. All items identified at the final inspection requiring correction in order to meet City standards have been completed. The contractor has provided a one-year maintenance bond as part of the Contract Documents. FUNDING: Funding for this project has been provided by the following: CDBG $ 100,000.00 National Steak & Poultry $ 15,085.00 Total $ 115,085.00 The City has received $15,085.00 from National Steak & Poultry for the amount of the construction contract in excess of the funds received from the CDBG award. It should be noted, that no City funds have been utilized for this project. CDGB/National Steak & Poultry Drainage Improvements Acceptance and Final Payment Page 2 of 2 RE C®MMENDAI'ION: Staff recommends Council acceptance of the CDBG National Steak and Poultry Drainage Improvements Project and authorization for final. payment to Ellsworth Construction, LL,C in the amount of $115,085.00. ATTACHMENTS: A. Project Map B. Maintenance Bond C. Pay Request UVATW917104-CE M,511 Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com IN SP T-21-Nq R-13-E, SEC-31 Location Map SECTION 00420 MAINTENANCE BOND WHEREAS, the undersigned, Ellsworth Construction has entered into a contract with the City of Owasso, Oklaboma dated the 16th — day of Au_2005 -, designated for CDBQ DRAINAGE —SYSTEM IMPROVEMENTS - -NATIONAL STEAK & POULTRY DRAINAGE STRUCTURE, including all of the work mentioned and described in said Contract, and to be performed by the undersigned strictly and punctually in accordance with the terms, conditions, plans and specifications thereof, NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That Ellsworth Construction of 5141 South 24th W. Ave, Tulsa, OK 74107 and Granite RE, Inc. as Principal of 2 nua_i��r � Okla as Surety, are jointly and severally, firmly held and bound unto OWNER in the sum of _ One hundred fifteen thousand eighty—sevenDollars ($ 115,087.QQ!L** c J* lawful money of the United States of America, same being the approximate cost of the Contract herein referred to, for the -payment of which sum well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS BOND is such that the said Principal and Surety herein named do hereby agree and bind themselves unto and guarantee the OWNER that all work done under said contract, was constructed to conform with specifications prepared by The City of Owasso and in such a manner that the same shall endure without need of any repair arising from defective workmanship or materials for a period of one year from and after the formal acceptance of said project by the OWNER, and that at the expense of said Principal and/or Surety, all failures occurring and arising from any defect in material or workmanship within said period of two years shall be promptly repaired, within ten (10) days after notice to said Principal by letter deposited in the United States mail, addressed to said Principal at Ellsworth Construction 5141 South 24th W. Ave. Tulsa, OK 74107 and copied to said Surety; and it being further agreed that upon the neglect, failure or refusal of the Principal to make any needed repairs or backfills upon said project or any work connected therewith within the aforesaid ten (10) day period or other city negotiated period, that the said Principal and Surety shall jointly and severally be liable to the OWNER for the costs and expenses of making such repairs or backfills, or making good such defects or imperfections. NOW, THEREFORE, if the said Principal and Surety shall faithfully and securely keep and perform all of the obligations herein provided to be kept and performed by them, or either of MAINTENANCE BOND 0605 00420 - Page 1 of 2 them, then this obligation shall be null and void and of no force and effect, otherwise to be and remain in frill force and effect at all tunes. SIGNED, SEALED AND DELIVERED this 23rd day of _ August 2005 E sw�thc)nstruction ATTEST: "fide � -`-- (SEAL) Granite Re, Inca Surety (SEAL) Attyo aWanl�aucth (Accompany the bond with a Power of Attorney) MAINTENANCE BOND O605 00420 - Page 2 of 2 ENUM-0 dINUMMM''I APPLICATION AND CERTIFICATE FOR PAYMENT Page One of 2 TO: (Owner) Contract Date; 8/18/05 THE CITY OF OWASSO FROM: (Contractor) ELLSWORTH CONSTRUCTION, LLC Application Date:__12/_Zgjo5_____ Period j-oJD5 Distribution To: Owner Architect PROJECT: CDBG DRAINAGE IMPROVEMENTS - Contractor NATIONAL STEAK & POULTRY DRAINAGE STRUCTURE Engineer CONTRACT FOR: THE CITY OF OWASSO CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached, 1. Original Contract Sum 2. Net Change by Change Orders 3. Contract Sum. to Date (Line I & 2) 4. Total Completed & Stored to Date (Column G on Continuation Sheet) I 115,085.00 115,085.00 i i 5.n 5. Retainage: a. 0 % of Completed Work $ 0.00 (Column D & E on Continuation Sheet) - FINAL b. o % of Stored Material $ (Column F on Continuation Sheet) Total Retainage (Line 5a & 5b) 6. Total Earned Less Retainage (Line 4 less Line 5 Total) 7. Less Previous Certificates for Payment n-nn 1 r, nPr; nn 0.0 AGREEMENT 0605 00300 - Page 8 of 16 8. CURRENT PAYMENT DUE 9. Balance to Finish, Plus Retainage (Line 3 less Line 6) CHANGE ORDER SUMMARY: Change Orders approved in previous months by OWNER. TOTALS Approved this month Number Date Approved TOTALS Net Change by Change Orders 115,085.00 $ 0.00 ADDITIONS DEDUCTIONS $ ------ G-OfL-- $_0 00 0.00 The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by this Application for payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which p�i�o-u-s—�rtificates for Payment were issued and payments received from the Owner, and thaj6urrentp yment shown herein is now due. A 0 Qj- VAT Date: 1 LL29L05 )SS COUNTY OF TMSA_) Subscribed and sworn to before me this _L�L_ day of (SEAL) 6omrn!6.iioy2 ­A6,: o 1 o o 1 q93 Notary Public JNY cornml&slon 16-i!UljanUaTy 25, 2009 My Commission Expires: - AGREEMENT 0605 00300 - Page 9 of 16 ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the date comprising the above application, the Architect/Engineer certifies to the Owner that to the best of the Architect/s/Engineer's knowlcdge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED (Attach explanation if amount certified differs from the amount applied for,) ARCHITECT / ENGINEER: r rf M .i Date. This certificate is not negotiable. AMC named herein. Issuance, payment and accel: the Owner or Contractor under this Contract. CERTIFIED is payable only to the contractor of payment without prejudice to any rights of AGREEMENT 0605 00300 - Page 10 of 16 �l CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )SS COUNTY OF The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the flans, Specifications, orders or requests furnished --to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor od� atcd, r agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer,° employee of the State, County, or City of money or any other thing of value to obtain nave nt or the award of this contract. tractor or Supplier Subscribed and sworn to before me this ;. ; day of Notary Public Commission # My Commission Expires: ,-_. ,. Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: 3 �cxe�E��, �erz�ez t Ctatp of Lo kUoma �. �u 5a ounty �f �nomrai5sioen CNo.: 01001493 7 y (:OJ)llnGlSLOn GX�L4E5 aRnUa"23 25'2009 fYv J NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGREEMENT 0605 00300 - Page 12 of 16 U11, CONTINUATION SHEET Page I of 4 Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: __ o F _ - Application Date: Period to: __ 11/10/05 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where Variable retainage for line items may apply. A E C D E (coat) ❑ ITEM DESCRIPTION SCHEDULED WORK COMPLETED WORK COMPLETED NO. OF WORK VALUE FROM PREVIOUS THIS PERIOD APPLICATION 2 (JNCLA ST TFri RORR(W __0-00----------- 4®® 0-0---- .- _ UN�7A��TFTFP MRA�7zt F_TILT �SS� L n QO— �5D-®-OJD-.-.� 5 EROSION ('ONTROT 55Lan nn n nn s��n nn a (cont) F G H I TOTAL COMPLETED BALANCE PRESENTLY STORED AND STORED % TO FINISH RETAINAGE (NOT IN D O TO DATE (G/C) (C_G) (D+E+f) NOTE: At bottom of each column, run totals. AGREEMENT 0605 00300 - Page I 1 of 16 G CONTINUATION SHEET Page 2 of 4 Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: __. R Application Late: — j2t2 j0__ ___ — Period to: __A_Ij� 05 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts Where Variable retainage for line items may apply. A E C O E (coat) ❑ ITEM DESCRIPTION SCHEDULED WORK COMPLETED WORK COMPLETED NO. OF WORK VALUE FROM PREVIOUS THIS PERIOD APPLICATION SEEDED SURFACE 2730.00 0.00 2730.00 ❑ (coat) F G FI I ' R E) MATERIALS PRESENTLY STORED (NOT IN D O TOTAL COMPLETED AND STORED % TO DATE (G/C) (D+E+I) BALANCE TO FINISH RETAINAGE (C-G) 1 NOTE: At bottom of each column, run totals. CONTINUATION SHEET Page 3 Of 4 Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: -- ONE -- Application Date: Period to: In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C D E (cont) u ITEM DESCRIPTION SCHEDULED WORKCOMPLETED WORK COMPLETED NO. OF WORK VALUE FROM PREVIOUS THIS PERIOD APPLICATION Ei (cont) F G H R E) MATERIALS PRESENTLY STORED (NOT IN D 0 TOTAL COMPLETED AND STORED % TO DATE (G/C) (D + E + 0 BALANCE TO FINISH RETAINAGE (C-G) NOTE: At bottom of each column, run totals. GREEMENT 0605 00300 - Page 11 of 16 CONTINUATION SHEET Page 4 Of 4 Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: CIE Application Date: `_j_2,L2_ylX), Period to: -- 11 L In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C D E (cone) ❑ ITEM DESCRIPTION SCHEDULED WORK COMPLETED WORK COMPLETED NO. OF WORK VALUE FROM PREVIOUS THIS PERIOD APPLICATION 16 TRAFFIC & PARKING STRIPING 78.00 17 PRIME COAT 1236.00 0.00 1236.00 18 _ CURB & GUTTER 450.00 _ 0a00 3450900 19 TESTING REQUIREMENTS 3500.00 0 nn 3500 0n 1 PORTLAND CONCRETE 500.00.011. 1 TOTAL OF 4 PAGES 115 085.00 0000 115,085M ❑ (cont) F G H I R E) MATERIALS TOTAL COMPLETED BALANCEPRESENTLY STORED A % D STORED D TO FINISH RETAINAGE (NOT IN D O DATE ( ) (C-G) (D+E+I) NOTE: At bottom of each column, run totals. AGREEMENT 0605 00300 - Page 11 of 16 TO: THE HONORABLE MAYOR AND CITY COUNCIL, CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRE,CTOR SUBJECT: RESOLUTION NO. 2006-02 MINIMUM UI STORMWATER FEE, NON-RESIDENTIAL DATE. January 13, 2006 On May 17, 2005, the City Council approved Resolution No. 2005-07 establishing a phase -in schedule for the implementation of stormwater fees for non-residential customers based on impervious area and equivalent square units (ESU). The purpose of the four-year phase in of fees was to minimize the impact of the higher fees on our non-residential customers. Attention focused on the thirty customers whose final rate will be more than $ 100 per month. However, under the rate phase -in schedule, the rate for more than 300 customers will be less than the current $5.00 per month rate. The rate phase in was not intended to reduce the rate for any customer. Staff believes it is appropriate to establish a minimum rate of $5.00 per month for non-residential stormwater customers. The minimum rate would disregard the impervious area, ESU or phase -in schedule. Resolution No. 2006-02 amends Resolution No. 2005-07 and establishes a minimum stormwater utility fee of $5.00 per month for non-residential customers. Staff recommends City Council approval of Resolution No. 2006-02 amending Resolution No. 2005- 07 and establishing a minimum stormwater utility fee of $5.00 per month for non-residential customers. i � 4 Resolution No. 2006-02 Resolution No. 2005-07 A RE' SOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING RE SOLUTION 2005-07 RELATING TO NON- ♦ I STORMWATER LIMITS M1IOF THE OWASSO, OKLAHOMA, AND ESTABLISHING AN EFFECTIVE IMPLEMENTATION SCHEDULE. WHERE AS, the City Council of the City of Owasso, Oklahoma desires to revise the non-residential water/sewer customers service charge established pursuant to resolution No. 2005-07. NOW, THERE FORE, BE ITI RESOLVED by the City Council of the City of Owasso, Oklahoma, that: SECTION ONE: From and after the effective date of this resolution (as herein set forth), the service charges by the City to its non-residential customers shall be $2.50 per month per Equivalent Service Unit (ESU), where each ESU equals 3,000 square feet of impervious area, or a minimum total of $5.00 per month, whichever equals the greater amount. SECTION TWO: The non-residential rate hereby approved shall become effective according to the following schedule: January 1, 2006: 25% of Fee January 1, 2007: 50% of Fee January 1, 2008: 75% of Fee January 1, 2009: 100% of Fee Provided however, in no case, shall the minimum fee be less than $5.00. SECTION THREE: The current rate charged by the City to its residential customers for the use of the City's Stormwater System will remain at $2.50 for one (1) ESU. APPROVED by the Mayor and Council of the City of Owasso, this 17'h day of January 2006. Craig Thoendel, Mayor IMAM Sherry Bishop, City Clerk Julie Trout Lombardi, City Attorney N 111 Z IT; 111 rX MM15 1, NW, 0 A Pi'_eSOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING RESOLUTION 2003-07 RELATING TO NON - RE SIDENTIAL STORMWATER SYSTEM SERVICE CHARGE WITHIN THE CITY LIMITS OF THE CITY OF OWASSO, OKLAHOMA, AND ESTABLISHING AN EFFECTIVE IMPLEMENTATION SCHED WHERE, AS, the City Council of the City of Owasso, Oklahoma desires to revise the non-residential water/sewer customers service charge established pursuant to Resolution No. 2003-07; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Owasso, Oklahoma, that: SECTION ONE: From and after the effective date of this Resolution (as herein set forth), the service charges by the City to its non-residential customers shall be $2.50 per month per Equivalent Service Unit (ESU), where each ESU equals 3,000 square feet of impervious area. SECTION TWO: The rate hereby approved shall become effective according to the following schedule: January 1, 2006: 25% of Fee January 1, 2007: 50% of Fee January 1, 2008: 75% of Fee January 1, 2009: 100% of Fee SECTION THREE: The current rate charged by the City to its residential customers for the use of the City's Stormwater System will remain at $2.50 for one (1) ESU. APPROVED by the Mayor and Council of the City of Owasso, this 17 th dy of May 2005 Craig endel, Mayo T TI T*"* Sherry Bish City Cler C,.\I"( OF OFFICIAL 0 Approved �s to for,', -an legality this 17th day of May 2005. SEAL Attorney 0 AHOWI�' IL11 Tr�f ;t �.�`� rj► TO. THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT- PUBLIC HEARING RELATING TO GATED COMMUNITIES DATE: January 12, 2006 At the December City Council work session, the staff initiated a discussion with Council members about a proposed ordinance that would regulate gated communities. The two major points discussed at that work session were: 1) whether gates should only be allowed on private streets, and 2) whether gates should be allowed on collector roads — streets that connect either one arterial with another or with an adjacent neighborhood. The staff s position presented at the work session was that gates should only be allowed on private streets and further, that they should not be allowed on collector roads. The City Manager's position presented at the work session was that gates should be allowed on both public and private streets, but that they should not be allowed on collector roads. Other issues discussed in December included whether there was a sufficient demand for gated communities in Owasso and whether gating both existing and future neighborhoods within the community is desirable. At the December work session, council members stated that it was necessary to continue the discussion in January. The discussion was continued at the January work session. At that time, the City Council requested that a public hearing be scheduled for the January 17, 2006 City Council meeting in order to obtain public input and comment on municipal policies related to gated communities. It is anticipated that, after receiving public comment, the City Council will consider voting on regulations for gated communities at a later meeting. The staff recommends that the City Council conduct a public hearing for the purpose of obtaining public input about municipal policy relating to gated communities. ATTACHMENTS: 1. Staff memorandum dated December 2, 2005 TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO ® C,LARK, JULIE LOMBARK ANA STAGG, ERIC WILES, DAN YANCEY SUBJECT: GATE D COMNFUNrnES DATE: December 2, 2005 The staff has been requested to perform research into the issue of gated communities and to present recommendation based upon the findinggs of that research. Currently, there are more than 50,000 gate communities in the U.S. with more being built every year. About 6% of the country's population five inside gated communities, totaling seven million households (Census Bureau, 2001). Currently within the Owasso city limits two developments exist that are considered to be gate communities, one being southern portion of Southern Links Addition and the second bein Watercolours located in the Coffee Creek Addition. Both of these developments allow access t the general public during the daytime hours. The staff has drafted an ordinance that would allow the installation of entrance gates int• residential subdivisions on private streets only. It should be noted that gates would not b permitted on streets that would otherwise connect to adjacent subdivisions or on collector road that would connect one arterial with another. This memorandum is a summation of the findings of the directors of Community Development, Fi Police, -Public Works, and the City Attorney. The report is organized into different points of fo were examined by the respective staff members. The first point of focus, from the Public Wor a a a fi so gate commumties — om e raw ac For Dom tn"TorneituyelPolait Ine ci general statistics about gated communities and a summary of research. Water and Sewer -- Whether- gated or not, the city is obligated to provide water and sewer set -vice to customers located within the set -vice area. The presence of a gate, which is kept open during business hours, would have little or no impact on our ability to provide regular services. Furthermore, because suspension of service would not result on an immediate loss of life, the City may opt to delay response to after-hours calls when gates prohibit entrance to the residential area. Thus, staff anticipates little or no effect of the gate on the City's ability to provide quality water and/or sewer service. Similarly, whether the streets remain public or become private has no bearing on water and sewer infrastructure which — regulated by Oklahoma Department of Environmental Quality — must remain public. Refuse Collection — The presence of a "properly -sized" gate — which remains open during business hours — would have no impact on our ability to provide service. A potentially problematic effect of gates would be its width, which if improperly sized could restrict entrance of refuse vehicles to the subdivision. This can be easily overcome by specifying minimum clearances at residential entrances in the City's design criteria. Finally, whether the streets are private or public would have no impact 011 our ability to provide quality reflase collection service. Streets and Drainage — Again, the presence of a gate itself has minimal impact or no impact on our ability to provide maintenance to the City's streets and stormwater itiffastructure. Of significant importance to this discussion, however, is whether the streets are private or public. In past, when streets are private, City staff has had no involvement in the design, construction and/or maintenance of the infrastructure. It is worth noting that although an advantage of private streets should be the release from maintenance obligations related to the infrastructure, recent history has proven different. In the 1990's, the Three Lakes Village streets were constructed as private infrastructure, exempt from City requirements. Unfortunately, not only was the street too narrow to allow for safe traffic, but also its foundation was too shallow to withstand normal residential traffic. Resultantly, the City — after numerous petitions by the area residents — has agreed to accept the streets after the effect and invest nearly $250,000 in their reconstruction. To prevent the reoccurrence of this problem, it would be advantageous to require that private street infrastructure servicing a residential neighborhood meet minimum City standards. Gates may result in a reduction of traffic volumes on the gated passageway because it eliminates through traffic. Resultantly, traffic volumes on alternate through routes should be expected to increase. If the gated passageway is private, the increased traffic volumes on alternate public routes would result in higher maintenance costs for the City. Conversely, maintenance savings resulting from a decrease in through traffic in gated communities would be enjoyed by the resident owners. Finally, gated throughways would render the passage worthless to all but those able to operate the gate — when the gate is closed. In other words, only those that can open the gate are provided with unrestricted access to the passageway. Thus, the excessive use of gates could result in disruption of contiguous residential street networks, rendering the system useless and overloading arterial streets. The idea of installing entry/access-controlling gates is not new, but remains in conflict with the primal goal of the emergency responders from both the police and fire departments: a rapid and safe response to provide the earliest possible arrival and intervention. In the interest of a rapid response, state laws, city ordinances and departmental operating procedures address the safe and rapid response to emergencies throughout our response area, I-Estorical and scientific data demonstrate the many benefits of arriving as quickly and safely as possible, whether the emergency involves fire, violence, or medical or traumatic incidents. Considering a cardiac arrest victim, a fire originating in an occupied structure or an event involving violence, any delay to a rapid and safe response can, and most often does, affect the successful outcome of the emergency. The Owasso Fire Department does recognize, however, the customer -centered obligation to adapt our emergency response goals to homeowner desires for entry/access-controlled gates. Realizing this, our strongest recommendation is to create and implement design criteria for the initiation of a gated community. Criteria for Placement of Gates — In an effort to minimize the barrier/delayed- time effect, many gated communities have installed gates that are sensitive to audible sirens, strobe light sequences, or standardized keys utilized throughout the City by the emergency responders. Although each methodology bears some merit, there is no one best way to breach a closed gate and continue a rapid response consistent with a non -gated street. The development of an ordinance addressing the design criteria should contain language addressing the following: Ii. The requirement that all plats submitted with gated access require the approval of tffl Planning Commission and the City Council. Prior to the issuance of any building permits, the City Engineer, the Fire Marshal, and the Building Official shall approve a detailed Site Plan for gated access areas. 2. The requirement that any gate shall be located a sufficient distance from a public street to allow three (3) cars to line up at the gate to clear completely the right-of-way of the abutting public street without interfering with vehicles utilizing the public street. The minimum acceptable distance from the gate to the public street right-of-way shall be no less than sixty -feet (60'). A turn around lane is required for vehicles unable to enter the gated development. 3® The prohibition of road spikes, barbs, or other tire damaging devices and spikes installed on gates. 4. The requirement for compliance of all engineering requirements adopted as City standards for streets, sidewalks, fire lanes, fire hydrants in controlled -access developments. S. The requirement for the formation of a Homeowners' Association, or similar entity, and for the names, addresses and emergency contact numbers of the Association be provided to the Fire Department. The Homeowners' Association shall be responsible for the following: (a) Maintenance and repairs of all streets and/or fire lanes (if remaining private). (b) Maintenance testing and repairs of all functions of the gate. (c) Accompanying Fire Department officers during annual inspection and testing of the gate opening systems. (d) Maintaining a service agreement with a qualified contractor to insure year-round maintenance. 6. The requirement that the minimum gate opening width, including clearance for all improvements related to the gate, be not less than twenty (20) feet wide per lane if there is to be ingress and an egress gates. 7. The requirement for the installation of an emergency release or hitch pins on the control arm. This hitch pin, when removed, will detach the control arm from the gate and allow the gate to swing open freely with manual intervention. ® The requirement for a battery back-up system for each gate. These batteries will be trickle charged to maintain electrical energy, and in the event of loss of normal electrical current, cause the gate to open until reset by the Homeowners' Association. P. The requirement for the gate to be equipped with a rapid entry key lock box, located at or near the main entrance to the property. The Fire Marshal shall approve the specific type of lock box and mounting location. (Alternative: some technological equivalent incluI ing light or noise activated opening). 10. The requirement for the location of all rapid entry key lock boxes, hitch pins, related equipment, operation of gate, signage, opening design, swinging or sliding operation of the gate or any other design specification be constructed and installed in accordance with the approved plans. 11. The requirement for the minimum paving width for all lanes entering and exiting the development at the gated entry is at least twenty (20) feet in width. All streets within the development shall otherwise meet the requirements of the Comprehensive Plan, Subdivision Regulations, and the design standards of the City. Should parking along the street be requested by the developer, appropriate signage shall be provided and the minimum width of the roadway shall be twenty-six (26) feet. 12. The requirement that when any problems occur in the operation of the gate or any violation of any section of this ordinance, the gate remain open and accessible until the problem is resolved and/or the gate is service tested. 13. The requirement that proposed covered entry structures meet the minimum height of no less than thirteen (13) feet. The width shall be no less than twenty (20) feet. 14. The requirement that any developer, Homeowners' Association, or other responsible property owners proposing any gated community provide the City of Owasso access assurance prior to installation of any approved gate. The access shall be provided by an easement to be dedicated to the City in the deed of dedication of the plat for utilities and essential City services in the streets and common areas as designated on the subdivision plat. 15. The requirement that the developer, Homeowners' Association, or other responsible property owners provide for annual inspection of each gate to insure each gate is tested to meet all of the construction requirements prior to it being approved for operation or continued operation at any point the gate fails to meet the standards. The requirement that verification of the access agreement and a copy of the latest inspection form on file with the City Clerk and the Fire Marshal including the contractor's name, address, and 24- hour-a-day telephone number(s). The developer, homeowner's representative, or responsible property owner's name, address, and telephone number shall be a minimum requirement for approval of the annual inspection of the gate. 16. A requirement for a registration fee consistent with the latest City Council approved fee schedule paid to the City for plan review and inspection fees of all proposed gated communities. Additional considerations may be included in the design criteria or ordinance for the approval of gated communities. Among these considerations are: ® strobe light -triggered opener systems ® required residential fire sprinkler systems in the houses within the gated community ® required cardiac defibrillators accessible in central or duplicate locations within the gated community ® required intrusion alarms in the houses within the gated community ® required looped residential telephone lines to the gate so that when dialing 911 from a house within the gated community, the gate automatically opens * requirements for gates installed at apartment complexes or commercial facilities. Other considerations may arise with more discussion and research ensuring the safety and security of the citizens behind the gate, while affording the emergency responders a time -sensitive response into the controlled area. Pros and cons exist for the residents of developments and services with respect to gated communities. Pros - The staff has identified at least five (5) areas that may provide benefit to law enforcement with regards to gated communities; Cons - The staffhas also identified at least five (5) areas that may be disadvantages to law enforcement with regards to gated communities; Emergency access to gated communities -several methods are used to access gates leading into gated communities to include; key entry, keyless touch pad, manned security, siren activation, radio frequency activation and lighting activation and as in most cases they may prove to be dependable but not fail safe. Key entry in most cases is dependable however logistically it is very difficult for emergency services to maintain the key system, especially when multiple communities exist within the jurisdiction as well as it can be time consuming when trying to gain access. Keyless touch pads are somewhat difficult for police to manage and are extremely volatile to anyone having the entry code. Manned gates are, in most cases, more reliable but in many cases cost prohibited. Siren activation, siren activation and radio frequency are all acceptable to being duplicated, warning suspects to your arrival and are all acceptable to failure. ® Private vs. Public property- depending upon the classification of the property in question dictates how the police respond. One example would be if the streets remain public then police have no ability to remove a person that would normally be considered a trespasser on private property. The opposite of that would be if the streets were private very little traffic enforcement could result, exceptions do apply. Many other examples can be cited. * Segregation -Although not conclusive, research suggest that gated communities strengthen the idea of segregation in a community therefore posing a risk to strong cohesive relationship between the rich and poor in essences creating social divide in the community. * Crime perception vs. reality -perception is that crime is lower in gated communities when in reality statistics show little difference partially in that most people that can afford to live within gated communities can reside in neighborhoods that have very little crime anyway. ® Crime in most cases is close to home- statistics show that most property and person crimes are perpetrator by persons that either live close to victim or know the victim. The staff has been requested to research the legal issues surrounding implementation of an ordinance authorizing gated sub -divisions within the Owasso community. While numerous benefits and drawbacks may be presented by both those advocating and opposing gated communities, the focus of this memo addresses potential legal issues and liabilities the City might incur if an ordinance regulating gated communities, either on private or public roads, were to be adopted by the City Council. It should be noted at the outset that staff has been unable to locate a municipality within Oklahoma, or any other state, that has statutorily authorized and allowed gated communities on public roadways. Conversely, numerous cities have adopted ordinances regulating all aspects of design, operation and function for gates placed on private roads. As a result, it is well settled at this juncture that municipalities are soundly within their discretion to allow placement of gates within sub -divisions wherein the roads are wholly owned by the sub -division's homeowners. In stark contrast, however, there is a complete void of legal authority establishing precedent for a municipality's ability to allow placement of gates on public roadways. Litigation Potential - An informal poll of city attorneys from several municipalities revealed a unanimous belief that tolerance or blessing of private gates on public streets by a municipality would imminently result in litigation. As noted above, research of both federal and state appellate decisions revealed no authority whatsoever which is supportive of a city's right to allow gates on public roadways. However, it should be noted that while staff strongly anticipated finding settled authority prohibiting the same, such was not the case. Although the courts have spoken to ancillary and related issues on various occasions [lack of right to privatize surrounding streets, Hicks v. Commonwealth of Vir&Lia, VA. Ct. App. (2004); lack of right to restrict a "traditional public forum" United States v. Kokinda, 110 S. Ct. 3115, (1990)], the precise and definitive issue of a city's right to authorize gating of public streets has not been addressed. In Kokinda, the United States Supreme Court made clear that the public's use of public properties which are considered traditional public forums, such as streets or sidewalks that are being used for lawful purposes, will be allowed significant constitutional protection, and statutory attempts to encroach upon the puI lic's use are subject to intense judicial scrutiny. Absent an absolute on -point ruling fi-om the judiciary, staff has attempted to make application of the traditional legal analyses utilized by the courts in similar types of cases. The initial consideration requires a preliminary determination regarding the type, nature and extent of liability potentially incurred by the City if an ordinance authorizing public road gating were adopted. One possibility would be a private right of action asserted by a taxpayer for misuse of public funds, i.e. an allegation that taxpayer dollars have been utilized solely to benefit private parties rather than to benefit the public as a whole. While a lawsuit of this nature might resolve successfully in favor of the plaintiff-, it should be noted that the plaintiff would be unable to assert any actual, real or provable damages against the City. Judicial remedy would likely be restricted to injunctive relief against the City compelling removal of the gates. Recourse for the City, in the face of such an adverse verdict, could be as simple as requiring the homeowner's association to assume ownership of the roads within the gated area. An additional possibility, which would subject the City to greater liability than a taxpayer right of action, is the potential for a plaintiff to file an action claiming impairment of his or her constitutional rights under the 14t" Amendment of the United States Constitution. Specifically, it is likely that a plaintiff would allege abrogation of his or her liberty interest rights. In this instance, potential remedies are more significant. The initial prong of a court's analysis would seek to determine whether or not a federal liberty interest has been abridged by allowing placement of private gates on public roadways which restrict public access. If such an interest is found to exist, the judicial standard of review would be strict scrutiny. This is the highest form of judicial review and is only invoked by the courts when a fundamental liberty interest, or some form of generally prohibited discrimination, is at issue. Essentially, the City would be required to prove that allowing gates on public roadways is the sole means by which it can accomplish an important and necessary governmental objective. More often than not, ordinances are stricken as unconstitutional under this standard of review. Assuming that a fundamental liberty interest is not found to exist, a court would employ the rational basis standard of review. Therein, an ordinance must permissibly and reasonably set forth a means to accomplish an important governmental goal, and must not be arbitrary or capricious. The tried and true judicial test of scrutiny employed by the courts in making these determinations is the rational basis test: Does the ordinance serve some permissible, rational and logical need of the municipality? If the City could sufficiently establish the necessity of private gates on public roadways under this analysis, defense of the ordinance might be successful. This presupposes, however, that the plaintiff is unable to mount a successful challenge on grounds of equal protection. The standard employed by a court reviewing an ordinance alleged to violate the Equal Protection Clause of the Constitution is strict scrutiny, as discussed above. In this instance, a plaintiff would allege disparate treatment among the citizenry of Owasso based on residence, and, by implication, wealth. Although wealth has not been recognized as a protected class for purposes of equal protection, under strict scrutiny review an equal protection challenge has some chance of success in the courts. Traditionally, the courts have been protective of differing treatment by governmental entities which is based either in fact or implication on the social status or wealth of individuals. Conclusion - There are no significant legal issues created by the City's decision to allow placement of gates on private roadways. Presumably, any delay in response time by emergency personnel due to malfunction of the gates falls within the doctrine of assumption of the risk. However, an ordinance permitting private sub -division gates on public roadways is highly likely to result in gation if challenged by a citizen. The City would have no legal precedent upon which to base its defense and would be compelled to successfully establish that a fundamental liberty interest is not present and that the ordinance is not violative of the Equal Protection Clause. Litigation of this type is likely to be protracted and expensive, and the outcome is uncertain at best. Therefore, I bir, the Cm Council %llowin*he,,vJicement of Itrivate gates specifically restrict installation of gates to private roadways, or, alternatively, at least refrain fi-om expressly allowing placement of gates on public roadways. Additionally, implementation of additional specific guidelines mandating design and operation standards for the benefit of public service vehicles is recommended. Gated communities have broadly been classified into three groups (Blakely and Snyder, 1997). The first group includes retirement communities, golf communities, and country club leisure developments where the gates provide security and separation for the leisure activities within. Entire municipalities are being developed in places like Southern California, Arizona, and Texas that fit within this first category. i 31 I'll, _-, IT F "I I �U_. - i 1111 , 1, 1 and status, though the neighborhoods lack the amenities of the first group. Like the first group, these neighborhoods are developer -built, and primarily suburban. The residents of these gated communities range from the rich and famous to the working class. It appears that most gated communities that are developed in Owasso would fall into this group. The third category of gated community includes neighborhoods where trouble with crime or traffic and fear of outsiders are the most common motivation for gates. In most examples of thesi-, neighborhoods, residents, not developers, install gates and fences to their previously open neighborhoods. Benefits for the homebuyer - There exist different reasons for households to find gated communities desirable. A gated development's reputation is often attractive for households seeking status. Privacy and quiet isolation may be preferred. Traffic is not as heavy in a gated community as it would be in a non -gated counterpart. The perception of crime is lower when a neighborhood has a security gate; indeed, a poll conducted by the Community Associations Institute reported that 70"/o of gated community residents believed their community was safer than surrounding areas (Harris and Evans, 1999). Properties inside gated developments can offer solid investments — a 2001 study on property values indicated that the expected sales price for a 2,500 square feet home was 7.6% higher inside a gated neighborhood than a non -gated neighborhood with a homeowners' association, and 25.9% higher than a non -gated neighborhood without a homeowners' association (LaCour-Little and Malpezzi200 1). Benefits for the City - The most compelling benefit for a municipality to allow gated communities is that a 1996 survey conducted by the National Association of Home Builders revealed that 47% of homebuyers prefer a gated entrance (Harris and Evans, 1999). A city that allows neighborhoods to have gated entrances may reaL-e a significantly larger pool of prospective homebuyers, than a city that does not. Drawbacks for the City — According to conversations with planning and development departments elsewhere, many cities have policies that gated communities do not receive police patrols, resulting in an increased number of speeding motorists and a subsequent increase in the risk of traffic accidents. Those conversations also Pa%6IMTVKT�-- cf-�aTe-mjMSSMrM open a gate. Additionally, a pattern of gated communities could present a drawback for the City if collector streets, roads that conned arterials, became gated. With gates across collectors, traffic pressure would increase on the arterial system and detours, such as the current traffic route through Ator Heights while North Garnett is being widened, might be less feasible. Summary of general research - The findings of the staff s research indicate that gated communities can be a very divisive issue. Many planners regard gates as part of a troubling trend to limit access to residential and other areas, 6crepresenting a retreat from the public realm... a dramatic manifestation of the fortress mentality growing in America," (Blakely and Snyder, 1997). The development patterns established by gated neighborhoods are perceived as deleterious to the social fabric by the entertainment industry, the media, social workers, and have even been the subject of science fiction novels (Le Goix, 2003). An 4ahist=# ankat-4irt oa%ng, itseTLI'div r9l y Tro-di has �Jaces near the entrances to gated communities in Los Angeles so that passersby can look into the gated communities. However, the facts that 47% of homebuyers prefer a gated entrance and that gates enhance property values cannot be overlooked. The primary appeal of gated communities is their promise of improved security (McGoey, 2005). Most gated neighborhoods share three general points: 1) A homeowners' association. Existing associations require compliance with covenants and deed restrictions before homeowners finalize their paperwork. If the covenants are not already established, unanimous agreement is required. 2) A near consensus among the residents that gating is desirable. 3) Usually, the neighborhood is bordered by a natural or man-made boundary so that gating a few key access points will provide adequate security. Most homeowners like to feel a part of a community. They expend some effort to create or seek out enclaves of compatible neighbors and amenable surroundings. Viewed as part of this effort, gated communities can be seen as attempts to recreate the idealized small American town where everyone knows and cares about each other. The following findings fi-om the staff share one basic characteristic — that provisions should be developed allowing for gated neighborhoods. Taken together, the recommendations call for gates to be allowed only on private, non -collector streets and under the guidelines of specific criteria to be adopted by the City. 1. From Public Works: Gated entrances have no significant impact on our ability to provide water, sewer, refuse collection and street/drainage maintenance services. If used excessively, they could result in the dismembering of the City's residential street network, overloading alternate routes. On the other hand, when used appropriately, gates can provide an attractive amenity to our residents. 2. From Fire Department: The staff recommends that strict criteria be adopted for the installation of gates into developments. 3. From Police Department: It is the recommendation of the staff that strict guidelines be developed regarding emergency services access and that the streets and sidewalks be Irivatized. 4. From City Attorney: The staff recommends that any ordinance passed by the City Council allowing the placement of private gates specifically restrict installation of gates to private roadways, or, alternatively, at least refrain from expressly allowing placement of gates on public roadways. Additionally, implementation of additional specific guidelines mandating design and operation standards for the benefit of public service vehicles is recommended. 5. From Community Development: The staf' recommends that the City of Owasso create provisions that allow for the development of gated neighborhoods. Further, the staff recommends that gated neighborhoods only be allowed on streets that do not provide connections between arterials. Attached is a proposed ordinance that would allow gates in Owasso subdivisions. The ordinance was developed by the staff, using the above findings as its basis. 11 WIN I PROMISE IRWIN I 13MM= ATTACHAMNITS: 1. Proposed ordinance 2. Memorandum from Ana Stagg 3. Memorandum from Bradd Clark 4 Memorandum from Dan Yancey 5, Memorandum from Julie Lombardi 6. Memorandum from Eric Wiles REFERENCES: BLAKELY, E. J. & SNYDEI;M. G. (1997). Fortress America, Gated Communities in the United States. Washington D.C., Cambridge, M.A.: Brookings Institution Press & Lincoln Institute of Land IOficy. HARRIS, J. C. &EVANS, J. S. (1999). SuburbanFortresses. Tierra Grande, the Real Estate Center Journal, 1323 (July 1999, 50-52. LaCOUR-LITTLE, M. & MALPEZZI, S. (200 1). Gated Communities and Property Values. A paper presented to the American Real Estate and Urban Economics Association. LE GOIX, R. (2003). 7he Suburban Pcvadise or the Parceling oj'Cities? Los Angeles, CA, UCLA International Institute. JFII F II L BE IT ORDAINED BY THE COUNCIL OF THE CffY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1): Part Twelve, Planning, Zoning and Development, Chapter 2, Zoning Regulations, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be enacted by providing and codifying as follows: SECTION ONE (1) No public street shall be obstructed, Gated access will only be considered and allowed for private streets in approved Planned Unit Developments, apartment projects, or other subdivision plats approved by the City Council. Only local streets eligible for gates. No collector roads that would connect one arterial to another arterial will be considered eligible for gates. All plats submitted with private streets and gated access shall require the approval of the Planning Commission and the City Council. The City of Owasso, prior to the issuance of any building permits, shall approve streets and grading plans for the subdivision, and those plans shall show the locations and details of all gates. SECTION TWO (2) Any gate shall be located a sufficient distance from a public street to allow two (2) cars to line up at the gate so as to completely clear the right-of-way of the abutting public street without interfering with vehicles utilizing the public street; the minimum acceptable distance from the gate to the public street right-of-way shall be no less than forty (40) feet. A turn around lane shall be provided for vehicles unable to enter the gated development. SECTION THREE (3) Road spikes, barbs, or other tire damaging devices are prohibited. Spikes installed on gates shall also be prohibited. SECTION FOUR (4) Use of controlled access does not negate other City of Owasso ordinances. SECTION FIVE (5) A Homeowners' Association or a similar entity shall be established and the name, addresses and emergency contact numbers provided to the Fire Department. The Homeowners' Association shall be responsible for the following: Maintenance and repairs of the private streets and/or fire lanes, and to proviAT tie fimis for such. I (c) Accompanying the Fire Department officers during annual inspection and testing of the opening systems. (d) Maintaining a service agreement with a qualified contractor to insure year round maintenance, SECTION SIX (6) The minimum gate o - - - - - - the gate, shall not be less than fourteen (14) feet per lane if there is to be ingress and an egress gates. SECTION SEVEN (7) A battery back-up system shall be provided for each gate. These batteries will be trickle charged to maintain electrical energy, and in the event of loss of normal electrical current, cause the gate to open until reset by the Homeowners' Association. An emergency release or hitch pin shall be installed on the control arm. SECTION EIGHT (8) This hitch pin, when removed, will detach the control arm from the gate and allow the at to swing open freely with manual intervention. SECTION NINE (9) The gate shall be equipped with a "C1ick2Enter, Inc. public safety access system, which utilizes the existing emergency service radios for rapid entry. W SECTION TEN (10) All streets within the development shall otherwise meet the requirements of the Comprehensive Plan, Subdivision Regulations, and the design standards ofthe City of Owasso. SECTION ELEVEN (11) %m-kFaity-problo-irm-em irr-the of this ordinance, the gate shall remain open and accessible until the problem resolved and/or the gate is repaired and tested. I SECTION TWLEVE (12) When a covered entry structure is requested, the minimum height shall be no less than sixteen (16) feet. The width shall be no less than twenty (20) feet. SECTION THIRTEEN (13) Streets within subdivisions may not have interior school bus services if the gatr. remain closed at all times. School bus locations shall be shown in detail on pavi plans, and require approval by the public school district SECTION FOURTEEN (14) Any developer, Homeowners' Association, or other responsible property owne proposing any gated community must provide the City of Owasso access assuran prior to installation of any approved gate. The access shall be provided by eagetteil W i I i iii ijgtjj jhj the DD jj" JjU of Owasso in the deed of dedication of the DI on the subdivision plat. SECTION FIFTEEN (15) The developer, Homeowners' Association, or other responsible property owners shall JMW*1kW,!I WNW ---W&-PPVV "I wK.M9 U'A 9 UK vtlm ------- 4v operation at any point the gate fails to meet the standards. The verification of the City of Owasso City Clerk including the contractor's name, address, and 24-hour-a- day telephone number(s). The developer, homeowner's representative, or responsible property owner's name, address, and telephone number shall be a minimum requirement for approval of the annual inspection of the gate. SECTION SIXTEEN (16): Repealer All Qrdin or yarts of ordinances- in conflict with this ordinance are re,,:- I A$ the extent of the conflict only. Daw '9� III all, �1111 111, 11111, � lI 11111111111����1111 1, 1 Old 4: If any part or parts of this ordinance are held invalid or ineffective, the remainimi portion shall not be affected but remain in full force and effect. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION NINETEEN (19): Codification The City of Owasso Code of Ordinances is hereby amended by adding a new ordinance to be codified in Part 12, Chapter 2, as section 2-203. PASSED by the City Council of the City of Owasso, Oklahoma on the -2005. Craig Thoendel, Mayor 2�1 APPROVED as to form and legality this day of 12006 Julie Lombardi City Attorney TO: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR FROM: ANA C. STAGG, P.E. PUBLIC, WORKS DIRECTOR DATE: October 27, 2005 BACKGROUND: The following presents a summary discussion of gated communities and their impact on out ability to provide service. This memorandum is not intended to argue whether gated communities provide social benefits but rather to outline the direct effects of gated residential entrances on our ability to provide water, sewer and refuse collection and infrastructure maintenance services. Similarly, per your memorandum dated October 17, 2005, research conducted by your staff revealed that our surrounding communities allow for the installation of gated entrances to residential development only where streets are private. This memorandum is not intended to discuss the legality of gates on public streets but rather the impact such requirement would have on our ability and obligation to provide service. WATER AND SEWER SERVICE: Whether gated or not, the city is obligated to provide water and sewer service to customers located within the service area. The presence of a gate, which is kept open during business hours, would have little or no impact on our ability to provide regular services. Furthermore, because suspension of service would not result on an immediate loss of life, the City may opt to delay response to after-hours calls when gates prohibit entrance to the residential area. Thus, staff anticipates little or no effect of the gate on the City's ability to provide quality water and/or sewer service. Similarly, whether the streets remain public or become private has no bearing on water and sewer infrastructure which — regulated by Oklahoma Department of Environmental Quality — must remain public. REFUSE COLLECTION: The presence of a "properly -sized" gate — which remains open during business hours — would have no impact on our ability to provide service. A potentially problematic effect of gates would be its width, which if improperly sized could restrict entrance of refuse vehicles to the subdivision. This can be easily overcome by specifying minimum clearances at residential Impact of Gated Communities on Public Works Department Services Page 2 of 2 entrances in the City's design criteria. Finally, whether the streets are private or public would have no impact on our ability to provide quality refuse collection service. WAR IQ MAM L91 "S L%�'M* OM 4 1 a er nu erous pet-ti ns y I e area resi en s — as•ree o accept Me streets UP and invest nearly $250,000 in their reconstruction. To prevent the reoccurrence of this problem, it would be advantageous to require that private street infrastructure servicing a residential neighborhood meet minimum City standards. Gates may result in a reduction of traffic volumes on the gated passageway because it eliminates through traffic. Resultantly, traffic volumes on alternate through routes should be expected to increase. If the gated passageway is private, the increased traffic volumes on alternate public routes would result in higher maintenance costs for the City. Conversely, maintenance savings resulting from a decrease in through traffic in gated communities would be enjoyed by the resident owners. Finally, gated throughways would render the passage worthless to all but those able to operate the gate — when the gate is closed. In other words, only those that can open the gate are provided with unrestricted access to the passageway. Thus, the excessive use of gates could result in disruption of contiguous residential street networks, rendering the system useless and overloading arterial streets. RECOMMENDATION: Gated entrances have no significant impact on our ability to provide water, sewer, refuse collection and street/drainage maintenance services. If used excessively, they could result in the dismembering of the City's residential street network overloading alternate routes. On the other hand, when used appropriately, gates can provide an attractive amenity to our residents. Further research is needed to determine the legal ramifications of gates on public roads. If legal, it is recommended that such amenity — gates on public streets — be investigated as a competitive advantage. TO: RODNEY J. RAY FROM- BRADD K. CLARK FIRE CHIEF SUBJECT: GATED COMMUNITIES DATE: October 31, 2005 City Staff has researched the issue of entry/access-controlled gating of housing additions, and making recommendations addressing these gates within the City of Owasso. The concept of gated communities is not new, as more and more citizens develop these housing additions in the interest of affluence or perceived security and safety. This response will narrowly address issues and concerns realized when approving requests for entry/access-controlled gates, not where and why gates benefit homeowners. The idea of installing entry/access-controlling gates is not new, but remains in conflict with the primal goal of the emergency responders from both the police and fir* departments: a rapid and safe response to provide the earliest possible arrival and intervention. In the interest of a rapid response, state laws, city ordinances and departmental operating procedures address the safe and rapid response to emergencies throughout our response area. fEstorical and scientific data demonstrate the many benefits of arriving as quickly and safely as possible, whether the emergency involves fire, violence, or medical or traumatic incidents. Considering a cardiac arrest victim, a fire originating in an occupied structure or an event involving violence, any delay to a rapid and safe response can, and most often does, affect the successful outcome of the emergency. The Owasso Fire Department does recognize, however, the customer -centered obligation to adapt our emergency response goals to homeowner desires for entry/access-controlled gates. Realizing this, our strongest recommendation is to create and implement design criteria for the initiation of a gated community. In an effort to minimize the barrier/delayed- time effect, many gated communities have installed gates that are sensitive to audible sirens, strobe light sequences, or standardized keys utilized throughout the City by the emergency responders. Although each methodology bears some merit, there is no one best way to breach a closed gate and continue a rapid response consistent with a non -gated street. The development of an ordinance addressing the design criteria should contain language addressing the following: 1. The requirement that all plats submitted with gated access require the approval of the Planning Commission and the City Council. Prior to the issuance of any building permits, the City Engineer, the Fire Marshal, and the Building Official shall approve a detailed Site Plan for gated access areas. 2. The requirement that any gate shall be located a sufficient distance from a public street to allow three (3) cars to line up at the gate to clear completely the right-of- way of the abutting public street without interfering with vehicles utilizing the public street. The minimum acceptable distance from the gate to the public street right-of-way shall be no less than sixty -feet (60'). A turn around lane is required for vehicles unable to enter the gated development. 3® The prohibition of road spikes, barbs, or other tire damaging devices and spikes installed on gates. 4. The requirement for compliance of all engineering requirements adopted as City standards for streets, sidewalks, fire lanes, fire hydrants in controlled -access developments. 5. The requirement for the formation of a Homeowners' Association, or similar entity, and for the names, addresses and emergency contact numbers of the Association be provided to the Fire Department. The Homeowners' Association shall be responsible for the following: (a) Maintenance and repairs of all streets and/or fire lanes (if remaining private). (c) Accompanying Fire Department officers during annual inspection and testing of the gate opening systems. (d) Maintaining a service agreement with a qualified contractor to insure year- round maintenance. 6® The requirement that the minimum gate opening width, including clearance for all improvements related to the gate, be not less than twenty (20) feet wide per lane if there is to be ingress and an egress gates. 7® The requirement for the installation of an emergency release or hitch pins on the control arm. This hitch pin, when removed, will detach the control arm from the gate and allow the gate to swing open freely with manual intervention. 8. The requirement for a battery back-up system for each gate. These batteries will be trickle charged to maintain electrical energy, and in the event of 'loss of normal electrical current, cause the gate to open until reset by the Homeowners' Association. 9® The requirement for the gate to be equipped with a rapid entry key lock box, located at or near the main entrance to the property. The Fire Marshal shall approve the specific type of lock box and mounting location, (Alternative: some technological equivalent including light or noise activated opening). 10. The requirement for the location of all rapid entry key lock boxes, hitch pins, related equipment, operation of gate, signage, opening design, swinging or sliding operation of the gate or any other design specification be constructed and installed in accordance with the approved plans. 11. The requirement for the minimum paving width for all lanes entering and exiting the development at the gated entry is at least twenty (20) feet in width. All stree-U, within the development shall otherwise meet the requirements of the Comprehensive Plan, Subdivision Regulations, and the design standards of the City. Should parking along the street be requested by the developer, appropriate signage shall be provided and the minimum width of the roadway shall be twenty- six (26) feet. 12. The requirement that when any problems occur in the operation of the gate or any violation of any section of this ordinance, the gate remain open and accessible until the problem is resolved and/or the gate is service tested. 13. The requirement that proposed covered entry structures meet the minimum height of no less than thirteen (13) feet. The width shall be no less than twenty (20) feet. 14. The requirement that any developer, Homeowners' Association, or other responsible property owners proposing any gated community provide the City of Owasso access assurance prior to installation of any approved gate. The access shall be provided by an easement to be dedicated to the City in the deed of dedication of the plat for utilities and essential City services in the streets and common areas as designated on the subdivision plat. 15. The requirement that the developer, Homeowners' Association, or other responsible property owners provide for annual inspection of each gate to insure each gate is tested to meet all of the construction requirements prior to it being approved for operation or continued operation at any point the gate fails to meet the standards. The requirement that verification of the access agreement and a copy of the latest inspection form on file with the City Clerk and the Fire Marshal including the contractor's name, address, and 24-hour-a-day telephone number(s). The developer, homeowner's representative, or responsible property owner's name, address, and telephone number shall be a minimum requirement for approval offthe annual inspection of the gate. 16. A requirement for a registration fee consistent with the latest City Council approved fee schedule paid to the City for plan review and inspection fees of all proposed gated communities. Additional considerations may be included in the design criteria or ordinance for the approval of gated communities. on these considerations are: * strobe light -triggered opener systems ® required residential fire sprinkler systems in the houses within the gated community required cardiac defibrillators accessible in central or duplicate locations within the gated community 01 required intrusion alarms in the houses within the gated community required looped residential telephone lines to the gate so that when dialing 911 from a house within the gated community, the gate automatically opens requirements for gates installed at apartment complexes or commercial facilities. Other considerations may arise with more discussion and research ensuring the safety and security of the citizens behind the gate, while affording the emergency responders a time - sensitive response into the controlled area. TO: RODNEY RAY — CITY MANAGER SUB CT: GATED COMMUNITIES DATE: October 25, 2005 BACKGROUND: q�awo with restricted access that makes public spaces private, Access is controlled by physical barriers, walled or fences perimeters, and gated or guarded entrances. Gated communities in most cases prevent public access to roads, sidewalks, parks, playgrounds that would have normally been accessible to the general public. Some of the first gated communities in mass markets were offered in the 1960s and mainly revolved around retirement developments. Currently within the Owasso city limits two developments exist that are considered to be gated communities, one being southern portion of Southern Links Addition and second being Watercolors located in the Coffee Creek Addition. Both of these developments allow access to the general public during the daytime hours. Pros and cons exist for both the residents of the developments and services with respect to gated communities. This memo will focus on the pros and cons to gated communities but mainly the cons law enforcement faced in servicing these types of communities. PROS: The staff has identified at least five (5) areas that may provide benefit to law enforcement with regards to gated communities; ® Higher sense of security -often residents in gated communities feet a higher sense of security with the enclosure of walls and fencing. The level of security also depends on several factors to include; manned gates, patrolling security and type of access. ® Private gated communities help defer services to other areas -meaning resources normally expended on patrolling streets, providing maintenance can be directed elsewhere. ® Private and Public gated communities possibly provide a greater economic benefit(as a selling point) to the city which may translate into more tax dollars -whether private or public gated communities exist in the community both offer, in most cases, better property values as opposed to those property that are no enclosed and provides incentives to those who generally have more disposable income. Higher probability in the apprehension of criminal activity from outsiders — in most cases persons that do not reside within the private gated community are easily identified as being foreign to the area. Appreciation of property values- In most cases the value of the property contained within these communities appreciate more in value as compared to homes outside however this may greatly depend on whether the infrastructure is maintained privately or using tax payer's dollars. S® Thestaffhas also identified at least five (5) areas that may be disadvantages to law enforcement with regards to gated communities; Emergency access to gated communities -several methods are used to access gates leading into gated communities to include; key entry, keyless touch pad, manned security, siren activation, radio frequency activation and lighting activation and as in most cases they may prove to be dependable but not fail safe. Key entry in most cases is dependable however logistically it is very difficult for emergency services to maintain the key system, especially when multiple communities exist within the jurisdiction as well as it can be time consuming when trying to gain access. Keyless touch pads are somewhat difficult for police to manage and are extremely volatile to anyone having the entry code. Manned gates are, in most cases, more reliable but in many cases cost prohibited. Siren activation, siren activation and radio frequency are all acceptable to being duplicated, warning suspects to your arrival and are all acceptable to failure. Private vs® Public property- depending upon the classification of the property in question dictates how the police respond. One example would be if the streets remain public then police have no ability to remove a person that would normally be considered a trespasser on private property. The opposite of that would be if - the streets were private very little traffic enforcement could result, exceptions do apply. Many other examples can be cited. Segregation -Although not conclusive, research suggest that gated communities strengthen the idea of segregation in a community therefore posing a risk to strong cohesive relationship between the rich and poor in essences creating social divide in the community, * Crime perception vs® reality -perception is that crime is lower in gated communities when in reality statistics show little difference partially in that most people that can afford to live within gated communities can reside in neighborhoods that have very little crime anyway. ® Crime in most cases is close to home- statistics show that most property and person crimes are perpetrator by persons that either live close to victim or know the victim. COMMENTS: (2) court cases that may prevent governments from, one restricting access to public streets and sidewalks, and two if developments are allowed to privatize streets and sidewalks how a clear delineation from public to private will be made. RECOMMENDATION: It is the recommendation of the staff that strict guidelines be developed regarding emergency services access and that the streets and SiA U U e-,vall-s be privatized, Date: 11/01/05 RE: Legal Issues Presented by Potential Enaction of an Ordinance Allowing Gated Community Neighborhoods The staff has been requested to research the legal issues surrounding implementation of an ordinance authorizing gated sub -divisions within the Owasso community. While numerous benefits and drawbacks may be presented by both those advocating and opposing gated communities, the focus of this memo addresses potential legal issues and liabilities the City might incur if an ordinance regulating gated communities, either on private or public roads, were to be adopted by the City Council. It should be noted at the outset that staff has been unable to locate a municipality within Oklahoma, or any other state, that has statutorily authorized and allowed gated communities on public roadways. Conversely, numerous cities have adopted ordinances regulating all aspects of design, operation and function for gates placed on private roads. As a result, it is well settled at this juncture that municipalities are soundly within their discretion to allow placement of gates within sub -divisions wherein the roads are wholly owned by the sub -division's homeowners. In stark contrast, however, there is a complete void of legal authority establishing precedent for a municipality's ability to allow placement of gates on public roadways. Lifleation Potential An informal poll of city attorneys from several municipalities revealed a unanimous belief that tolerance or blessing of private gates on public streets by a municipality would imminently result in litigation. As noted above, research of both federal and state appellate decisions revealed no authority whatsoever which is supportive of a city's right to allow gates on public roadways. However, it should be noted that while staff strongly anticipated finding settled authority prohibiting the same, such was not the case. Although the courts have spoken to ancillary and related issues on various occasions [lack of right to privatize surrounding streets, I-Ecks v. Commonwealth of Virginia, VA. Ct. App. (2004); lack of right to restrict a "traditional public forum" United States v. Kokinda ' 110 S.Ct, 3115, (1990)], the precise and definitive issue of a city's right to authorize gating of public streets has not been addressed. In Kokinda, the United States Supreme Court made clear that the public's use of public properties which are considered traditional public forums, such as streets or sidewalks that are being used for lawful purposes, will be allowed significant constitutional protection, and statutory attempts to encroach upon the public's use are subject to intense judicial scrutiny. Absent an absolute on -point ruling from the judiciary, staff has attempted to make application of the traditional legal analyses utilized by the courts in similar types of cases. The initial consideration requires a preliminary determination regarding the type, nature and extent of liability potentially incurred by the City if an ordinance authorizing public road gating were adopted. One possibility would be a private right of action asserted by a taxpayer for misuse of public funds, i.e. an allegation that taxpayer dollars have been utilized solely to benefit private parties rather than to benefit the public as a whole. While a lawsuit of this nature might resolve successfully in favor of the plaintiff, it should be noted that the plaintiff would be unable to assert any actual, real or provable damages against the City. Judicial remedy would likely be restricted to injunctive relief against the City compelling removal of the gates. Recourse for the City, in the face of such an adverse verdict, could be as simple as requiring the homeowner's association to assume ownership of the roads within the gated area. An additional possibility, which would subject the City to greater liability than a taxpayer right of action, is the potential for a plaintiff to file an action claiming impairment of his or her constitutional rights under the 14t" Amendment of the United States Constitution. Specifically, it is likely that a plaintiff would allege abrogation of his or her liberty interest rights. In this instance, potential remedies are more significant. The initial prong of a court's analysis would seek to determine whether or not a federal liberty interest has been abridged by allowing placement of private gates on public roadways which restrict public access. If such an interest is found to exist, the judicial standard of review would be strict scrutiny. This is the highest form of judicial review and is only invoked by the courts when a fundamental liberty interest, or some form of generally prohibited discrimination, is at issue. Essentially, the City would be required to prove that allowing gates on public roadways is the sole means by which it can accomplish an important and necessary governmental objective. More often than not, ordinances are stricken as unconstitutional under this standard of review. Assuming that a fundamental liberty interest is not found to exist, a court would employ the rational basis standard of review. Therein, an ordinance must permissibly and reasonably set forth a means to accomplish an important governmental goal, and must not be arbitrary or capricious. The tried and true judicial test of scrutiny employed by the courts in making these determinations is the rational basis test: Does the ordinance serve some permissible, rational and logical need of the municipality? If the City could sufficiently establish the necessity of private gates on public roadways under this analysis, defense of the ordinance might be successful. This presupposes, however, that the plaintiff is unable to mount a successful challenge on grounds of equal protection. The standard employed by a court reviewing an ordinance alleged to violate the Equal Protection Clause of the Constitution is strict scrutiny, as discussed above. In this instance, a plaintiff would allege disparate treatment among the citizenry of Owasso based on residence, and, by implication, wealth. Although wealth has not been recognized as a protected class for purposes of equal protection, under strict scrutiny review an equal protection challenge has some chance of success in the courts. Traditionally, the courts have been protective of differing treatment by governmental entities which is based either in fact or implication on the social status or wealth of individuals. "There are no significant legal issues created by the City's decision to allow placement of gates on private roadways. Presumably, any delay in response time by emergency personnel due to malfunction of the gates falls within the doctrine of assumption of the risk. However, an ordinance permitting private sub -division gates on public roadways is highly 'likely to result in litigation if challenged by a ci4. tizen. The City would have no legal precedent upon which to base its defense and would be compelled to successfidlly establish that a fundamental liberty interest is not present and that the ordinance is not violative of the equal Protection Clause. Litigation of this type is likely to be protracted and expensive, and the outcome is uncertain at best. Therefore, staff recommends that any ordinance passed by the City Council allowing the placement of private gates specifically restrict installation of gates to private roadways, or, alternatively, at least refrain from expressly allowing placement of gates on public roadways. Additionally, implementation of additional specific guidelines mandating design and operation standards for the benefit of public service vehicles is recommended. TO: RODNEY J RAY CITY MANAGER FROM: ERIC WILES COMMUNITY DEVELOPME NT DIRECTOR SUBJECT- GATED COMMUNITIES DATE- October 17, 2005 KI V TV 0- �V -go fear of outsiders are the most common motivation for gates. In most examples of these neighborhoods, residents, not developers, install gates and fences to their previously open neighborhoods. For the hornebuyer - There exist different reasons for households to find gated communities desirable. A gated development's reputation is often attractive for households seeking status. Privacy and quiet isolation may be preferred. Traffic is not as heavy in a gated community as it would be in a non -gated counterpart. The perception of crime is lower when a neighborhood has a security gate; indeed, a poll conducted by the Community Associations Institute reported that 70% of gated community residents believed their community was safer than surrounding areas (Harris and Evans, 1999). Properties inside gated developments can offer solid investments — a 2001 study on property values indicated that the U� ed V) ic a 2,500 s� ,WK M-a-, _uare feet home was 7.6% hij&r inside a gat neighborhood than.& non -gated neighborhood with a homeowners' association, and 25.9% higher than a non -gated neighborhood without a homeowners' association (LaCour-Little and Malpezzi, 2001). For the City - The most compelling benefit for a municipality to allow gated communities is that a 1996 survey conducted by the National Association of Home Builders revealed that 47% of homebuyers prefer a gated entrance (Harris and Evans, 1999). A city that allows neighborhoods to have gated entrances may realize a significantly larger pool of prospective homebuyers than a city that does not. Drawbacks for the homebuyer - Owasso residents in Fairways V have reported a reluctance to support a security gate because of the noise it would generate while in operation. Another drawback is the increased cost of homeowners' association dues as a result of gate maintenance. Additionally, deliveries and guests would be inconvenienced when visiting households within a gated community. Postal service and other services would be at the discretion of the service providers, unless the gates were open at the time the services are delivered. Drawbacks for the City — According to conversations with planning and development departments elsewhere, many cities have policies that gated communities do not receive police patrols, resulting in an increased number of speeding motorists and a subsequent increase in the risk of traffic accidents. Those conversations also AV*?quwf open a gate. Additionally, a pattern of gated communities could present a drawback for the City if collector streets, roads that connect arterials, became gated. With gates across collectors, traffic pressure would k5!w*?" 9,v the current traffic route through Ator Heights while North Garnett is being widened, might be less feasible. Almost every piece of literature researched by the staff indicated that any gated street must be made private prior to the installation of a gate. The staff has confirmed that Broken Arrow, Edmond, Jenks, Oklahoma City, Sand Springs, Stillwater, and Tulsa require that gated neighborhoods have private streets. A 1999 article in Homebuyitig magazine stated that the city of Arlington, TX allows developments with public streets to be gated, but when the staff contacted the planning department of Arlington the response was no, gates must be on private streets. Also, the staff has a copy of a court case that cites a ruling from a federal case that says, "While a public entity can restrict the use of public property or buildings to those who are using the property for its intended `non-public' purpose, such as an office building, it cannot restrict public property that is considered a 'traditional public forum,' such as a street or sidewalk, that is being used in a lawful way and for a lawful purpose that is constitutionally protected. See United States v. Kokinda, 497 U.S. 720, 727 (1990). The findings of the staffs research indicate that gated communities can be a very divisive issue. Many planners regard gates as pail of a troubling trend to limit access to residential and other areas, "representing a retreat from the public realm... a dramatic manifbstation of the fortress mentality growing in America," (Blakely and Snyder, 1997). The development patterns established by gated neighborhoods are perceived as deleterious to the social fabric by the entertainment industry, the media, social workers, and have even been the subject of science fiction novels (Le oix, 2003). An activist organization calling itself Heavy Trash has even been formed that places viewing platforms near the entrances to gated communities in Los Angeles so that passersby can look into the gated communities. However, the facts that 471/o of homebuyers prefer a gated entrance and that gates enhance property values cannot be overlooked. The primary appeal of gated communities is their promise of improved security (McGoey, 2005). Most gated neighborhoods share three general points: 1) A homeowners' association. Existing associations require compliance with covenants and deed restrictions before homeowners finalize their paperwork. If the covenants are not already established, unanimous agreement is required. 2) A near consensus among the residents that gating is desirable. 3) Usually, the neighborhood is bordered by a natural or man-made boundary so that gating a few key access points will provide adequate security. Most homeowners like to feel a part of a community. They expend some effort to create or seek out enclaves of compatible neighbors and amenable surroundings. Viewed as part of this effort, gated communities can be seen as attempts to recreate the idealized small American town where everyone knows and cares about each other. T The staff recommends that the City of Owasso create provisions that allow for the development of gated neighborhoods. Further, the staff recommends that gated neighborhoods be only allowed on private streets that do not provide connections between arterials. RI�MQM_ BLAKELY, E. J. & SNYDER, M. G. (1997). Fortress America, Gated Communities in the United States, Washington D.C., Cambridge, M.A_: Brookings Institution Press & Lincoln Institute of Land Policy. HARRIS, J. C. & EVANS, J. S. (1999). Suburban Fortresses. Tierra Grande, the Real Estate Center Journal, 1323 (July 1999), 50-52. 0:1 LE GOM R. (2003). Me Suburban Paradise or the Parceling of Cities? Los Angeles, CA, UCLA International Institute. McGOEY, C. (2005). Gated Communities. Los Angeles, CA, Aegis Books, Inc. TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM. ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT- RESOLUTION 2006-03, DIRECTING STAFF TO PUBLISH NOTICE OF ANNEXATION HEARINGS AND PRE, PALE ANNEXATION PLAN DATE. January 12, 2006 The staff has been directed to study the possibility of annexing certain property along East 961h Street North, between North 1291h East Avenue and North 145th East Avenue. There are forty- one properties in the study, including the eighteen properties inside the Pleasant View subdivision and twelve properties recently rezoned for OM Office use by Tulsa County. The purpose of this memorandum is to transmit staff's findings of the annexation study to the City Council, and request the City Council to direct the staff to publish notice of public hearings concerning annexation and also to prepare an annexation services plan. Attached resolution 2006-03 is attached for consideration, as well as a map of the area proposed to be annexed. The impetus for the annexation study is the recent rezoning of thirteen properties along East 961h Street North to OM Office designation by Tulsa County. Twelve of those thirteen properties are included with this annexation study. Also, six additional properties along North 1361h East Avenue are in the process of an appeal to be rezoned by Tulsa County for OM Office use, and those six properties are included with this annexation study. Other properties included in the study are the Pleasant View subdivision, two properties on the north side of East 96th Street North directly across from the entrance into Nottingham Estates, and four other unplatted properties located east of Nottingham Estates, about '/4 mile south of East 96th Street North. DAVIDSON APPLICATION - The first attempt occurred in June, 2005. Les and Sharon Davidson own 6.63 acres on the south side of East 961h Street North, immediately east of Nottingham Estates. The Davidson's asked the Owasso Planning Commission to annex their tract and to amend the Master Land Use Plan's designation for their tract from residential to future transitional (office) use. The Planning Commission voted to recommend approval of the annexation. Separately, after vigorous discussion during the public hearing by both applicants and concerned property owners, the Planning Commission voted to deny the request to amend the Master Plan. The annexation request was subsequently withdrawn by the Davidson's after the meeting. Neither item was forwarded or appealed to the Owasso City Council. OCTOBER TMAPC MEETING — In September, the Community Development Director and City Attorney met with Mr. John Moody, attorney for the owners of then thirteen properties (later a total of 19 properties) along both the north and south sides of East 961h Street North, including the Davidson's' property. The purpose of the staff s meeting with Mr. Doody was to discuss and explore the possibility of beginning a process that would result in the eventual development of the properties for office use. During that discussion, the staff s recommendation remained that the future land use of the subject properties should be residential, not office. In short, the staff would not recommend a revision to the city's master plan that would allow for office uses on the properties. As a result of the city's position, the property owners applied for rezonings to the Tulsa Metropolitan Area Planning Commission (TMAPC). The TMAPC considered the requests on October 19, 2005. At the hearing conducted by the TMAPC, the rezoning requests were denied. DECEMBER TMAPC MEETING — Six additional properties, situated along Forth 1361h East Avenue, similarly applied for a Tulsa County zoning designation of office use. The TMAPC denied their rezoning requests on December 7, 2005. DECEMBER BOARD OF COUNTY COMMISSIONERS MEETING — The owners of the original thirteen properties appealed the October TMAPC decision to the Tulsa County Board of Commissioners, who heard the appeal on December 19, 2005. During the appeal, the applications were modified somewhat to ask for OL, Office zoning on three of the subject properties (the original request was for OM Office zoning). Other modifications included small "buffer strips" along the property boundaries and some apparent bulk and area conditions designed to render the properties undevelopable absent a Planned Unit Development. At that hearing, the Board of County Commissioners voted to refer the applications back to both the City of Owasso and TMAPC. JANUARY BOARD OF COUNTY COMMISSIONERS MEETING — After the December 19, 2005 meeting, the city staff and TMAPC staff immediately began a process that would allow the case to be heard by both the Owasso Planning Commission and the TMAPC in the second week of February. Discouraged by the length of time consumed by the notification process, the property owners and Mr. Moody then decided to remove their proposed modifications to the rezoning applications, and take the original applications back to the Board of County Commissioners by way of straight appeal. This appeal was heard on January 9, 2006. The Tulsa County Board of Commissioners voted to approve the appeal, rezoning the properties to an OM Office zoning designation. The six properties along North 1361h East Avenue are now in the appeals process and it is expected that the Tulsa County Board of Commissioners will consider the application shortly. STATE ENABLING LEGISLATION: The State of Oklahoma has enacted statutes that allow a city, by ordinance, to add adjacent territory to its corporate limits and increase its area as the governing body deems desirable for the benefit of the city. A copy of the statutes is included as an attachment. CONSENTUAL ANNEXATION — In most cases, before a city may annex territory, it must obtain the written consent of the owners of at least a majority of the acres to be annexed to the municipality. The state law goes on to prescribe requirements for notice and a public hearing on the proposed annexation. However, there are two ways that a city can annex territory without having to obtain consent for a majority of the acres. ANNEXATION OF TRACTS LESS THAN FIVE ACRES EACH — If the territory to be annexed is subdivided into tracts or parcels of less than five acres and contains more than one residence, then the city is not required to obtain consent for a majority of the acres. THREE -SIDED ANNEXATION _. The second type of annexation where consent is not required is one where three sides of the territory to be annexed are adjacent or contiguous to the property already within the city limits. In this type of annexation, the adjacent city property on each side must be at least 300 feet wide at its narrowest point (excluding adjacent right-of-way), ANNEXATION SERVICE PLAN — Before the city publishes and mails public notice of the annexation hearing, the city must prepare a plan to extend municipal services including, but not limited to, water, sewer, fire protection, law enforcement and the cost of such services appropriate to the proposed annexed territory. This annexation service plan must be made a part of the city's capital improvements plan, and the plan must be implemented within 120 months (10 years). APPLICATION OF LAW TO 96"" STREET PROPERTIES: The staff finds that, using the guidance of the Oklahoma Statutes, the City of Owasso could annex eighteen of the nineteen subject properties without being required to obtain consent for the annexation of a majority of the acres included within those properties. PROPERTIES SOUTH OF EAST 96TH STREET NORTH — The City of Owasso could annex the six properties located on the south side of 961h Street by way of the three -sided type of annexation. These six properties are separated into two groups of three by Nottingham Estates. The three -sided annexation of these properties would meet the requirement that the adjacent city territory has to be at least 300' wide. If the City of Owasso were to annex the properties on the south side of East 961h Street North, the City would be required to include the Pleasant View Estates subdivision in that annexation. This inclusion would mean that this western set of properties is bounded on three sides by Owasso corporate limits. The staff has not contacted every resident in Pleasant View; however, three households in that subdivision have indicated an interest in being annexed by Owasso. Also, the City would be required to include four unplatted tracts east of Nottingham Estates. This inclusion would mean that the eastern set of properties is bounded on three sides by Owasso corporate limits. PROPERTIES NORTH OF EAST 961H STREET NORTH — The City of Owasso could annex twelve of the thirteen properties located on the north side of 96th Street because those twelve properties are each less than five acres in size and there is more than one residence located within the area that would be annexed. Additionally, two properties across from the entrance into Nottingham Estates would be included — those two properties are owned by Tyann Development and were not included in the zoning for OM Office use. The property that would not be able to be included in an annexation without consent is the 6.35® acre Thompson property, located at the east end of the properties to be considered for annexation, 1/4-mile west of North 14.5"' East Avenue, Since March 1, 1988 the City of Owasso has used an annexation policy to guide its decisions and recommendations relating to annexing new territory into Owasso. Since that time, Owasso has only considered annexations that were brought by property owners, and has not attempted to forcibly annex territory. This policy has six stated guidelines as well as a disclaimer that they should not be construed as inflexible requirements for annexation. A copy of the annexation policy is included as an attachment. The guidelines are as follows: ® 20-acre properties or larger are preferable. ® Only properties contiguous to the city limits should be considered. Properties should be annexed into the city with an AG (Agricultural) zoning designation. All public infrastructure should be brought to City standards prior to annexation. The City should not annex right-of-way when it lies adjacent to land to be annexed. Properties rejected for annexation should not be considered for annexation for a six month period after rejection by the City Council. It is the staff s findings that the nineteen properties under consideration for annexation (plus Pleasant View Estates) are a part of the Owasso community and should be a part of the Owasso incorporated area. After all, the residents who live in this territory shop in Owasso, go to church in Owasso, are part of the Owasso school district, have the Owasso zip code, and in large part consider themselves to be contributing parts of Owasso. Now, Tulsa County has rezoned thirteen of these properties in a manner inconsistent with Owasso's Master Plan, and may soon do the same for six more. Annexation would allow the City of Owasso to decide how the properties should develop and would give the City the ability to enforce its Master Plan. The City would have the choice to annex the properties and give them an AG Agricultural zoning designation or allow them to retain the zoning given to them by Tulsa County. Current state law allows Owasso to annex eighteen of the nineteen subject properties, along with Pleasant View Estates, the two Tyann Development properties on the north side of East 96th Street North, and the four unplatted properties East of Nottingham Estates, without having to obtain consent for a majority of the acreage. The staff finds that two ordinances, one for the properties on the south side of 96th Street and one for the properties on the north side of 96th Street, would be required to annex the territory. Owasso would have to prepare an annexation services plan as part of the annexation process, and this plan would have to be implemented as part of the Capital Improvements plan within ten years. Owasso fire and ambulance service already serve the area. Police, Refuse and Community Development services would extend to the territory immediately upon annexation. Water lines are in place and currently serve the area. Sewer mains could be extended to the properties at the owners' request and expense, The roads and stormwater drainage systems within the territory are not currently improved to city standards, therefore, the City of Owasso could choose to either maintain them to the levels of their current condition or the City of Owasso could upgrade the roads and stormwater drainage systems. An example of an annexation services plan, from the City of Stillwater, is included as an attachment. Owasso's current annexation policy would recommend against the annexation of the subject properties because the infrastructure is not up to city standards, and the forcible nature of the annexation would go against Owasso's practice of "voluntary -only" annexations for the last 18 years. Since the policy is 18 years old, and much change in growth has occurred in Owasso during that time, the staff is initiating a separate discussion at the inter -department level to investigate updating the policy. It is anticipated that, as a result of the policy discussion, the staff will prepare a report to the City Council that details different examples of locations where the City could square up its boundaries, make the city limits more uniform, and thus afford the City greater ability to enforce its own growth policies. This report will be presented to the City Council at the February 7, 2006 Council meeting. SOLUTION 2006-03: Resolution 2006-03 constitutes a directive from the City Council to the municipal staff to publish and mail notice of two public hearings by January 26, 2006 for the City to consider the annexation — one by the Planning Commission and one by the City Council. Additionally, the resolution directs the staff to prepare an annexation services plan that is to be included within the Capital Improvements Plan, to be available for public inspection by January 26, 2006. COMMENDATION: The staff recommends City Council approval of Resolution 2006-03. ATTACHMENTS: 1. Resolution 2006-03 2. Map 3. Annexation policy 4. State law 5. Legal process to be used for annexation 6. Stillwater's annexation service plan BWOWH I Du- -z--rj = Dapp prove Haskim Fuller dD.pp I Owasso cominu-niq, Development Departinent I I I N. Main St. Owasso, OK 74055 OA 06-01 918.376.1500 918.376.1597 Www.city0fowasso.com im, City of Owasso Community Development Department 111 North Main P.O. Box 180 Owasso, Oklahoma 74055 Phone: (918) 376-1540 Fax: (918) 376-1597 The following annexation policy for the City of Owasso is provided as a guideline and should not be construed as inflexible requirements for annexation. 1 . While there is no minimum tract size, properties of larger than 20 acres are preferable. 2. All properties should be contiguous to existing City limits. 3. All properties should be annexed into the City limits as the lowest zoning classification, that Agricultural (AG). Landowners may then petition for rezoning if they desire further development of their property. All legal uses annexed into the City will be legal, but non- conforming, which means that they may continue but cannot be expanded without proper zoning. 4. All public infrastructures that do not meet City standards will not be improved by the City until brought to the City standard and accepted by the City Council. Such public facilities must be improved at owners expense by the establishment of a special assessment district or some other financing method. 5. Where a City limit boundary ends at a dedicated street, the boundary will not include the street right-of-way. This policy will establish consistence and allow City employees and citizens to know where the City boundaries are. 6. Properties that are rejected for annexation should not be considered for annexation for a six month period after rejection by the City Council. Section ARTICLE XXf CHANGING LIMITS Part 1. Annexation and Detachment 21-101 Authority to Change Municipal Limits 21-102 Annexation of Territory Separated by Railway or Intervening Strip 21-103 Cities - Annexation by Governing Body Action - Consent of Owners 21-104 Towns - Annexation by Governing Body Action - Hearing by Board of County Commissioners 21-10 5 Annexation by Petition - Notice -Governing Body Ordinance 21-106 Failure to Grant Request in Annexation Petition - Filing in District Court 21-107 Repealed 21-108 Lands Platted for Educational or Charitable Institutions - Annexation Only by Petition 21-109 Taxation of Annexed Territory 21-110 Detachment of Municipal Territory -Procedure 21--1 1 1 Liability of Detached Territory 21-112 Record Regarding Territory Annexed or Detached 21-113 Annexation of Unoccupied Property for Construction of Roads and Bridges 21-114 Annexation of Enclosed Territory by Another Municipality 21-115 Public Records or Public Notices Describing the Corporate Boundaries 21-121 Utility Operation in Annexed Territory Part 2. Municipalities Subject to Inundation 21-201 Municipalities Subject to Inundation - Acquiring New Town Site 21-202 Approval of Plat - Special Election 21-203 Approval of Annexation - Recording of Resolution and Plat 21-204 New Boundaries of the Municipality 21-205 Additional Powers of Governing Body in Relocating Municipality 21-222 Moratorium on Municipal Condemnation Proceedings 21-1 f CHANGING LIIb1ITS PART 1. ANNE XATION AND DETACHMENT SECTION 21-101. AUTHORITY TO CHANGE MUNICIPAL LIMITS The municipal governing body by ordinance may add to the municipality territory adjacent or contiguous to its corporate limits and increase or diminish the corporate limits as the governing body deems desirable for the benefit of the municipality. SECTION 21-102. ANNEXATION OF TERRITORY SEPARATED BY RAILWAY OR INTERVENING STRIP Where any territory to be annexed is separated from the corporate !routs of the municipality only by a railway right-of-way, or an intervening strip less than four (4) rods wide, or a highway right-of-way, the territory shall be considered adjacent or contiguous to the municipality. SECTION 21--103. CITIES - ANNEXATION BY GOVERNING BODY ACTION - CONSENT OF OWNERS A. Before the governing body of a city may annex any territory adjacent or contiguous to the city, it must obtain the written consent of the owners of at least a majority of the acres to be annexed to the municipality and provide for notice and a public hearing on the proposed annexation of the territory in the manner provided in subsection B of this section; except that no such consent is needed where: l . The territory to be annexed is subdivided into tracts or parcels of less than five (5 ) acres and contains more than one residence; or 2. Three sides of the territory to be annexed are adjacent or contiguous to the property already within the municipal limits if: a. the adjacent property on each side constitutes an area in width greater than three hundred (300) feet at its narrowest point excluding a roadway or right-of-way that is adjacent or contiguous to the territory, b. the municipal governing body makes findings that the annexation furthers municipal purposes relating to airports, spaceports and military installations and such findings are included in the public hearing provided for in subsection D of this section, or C. prior to the effective date of this act, the municipality has directed that notice be published in accordance with subsection B of this section. B. The governing body shall provide the notice and public hearing required in subsection A of this section in the following manner: 2.1-2 1. The governing body of the municipality shall direct that notice of the proposed annexation of the territory be published in a legally qualified newspaper of general circulation in the territory and shall describe the boundaries of the territory proposed to be annexed by reference to a map, geographical locations, legal or physical description or other reasonable designation. The notice shall state the date, time, and place the governing body shall conduct a public hearing on the question of annexing the territory. The notice shall be published in a legal newspaper of general circulation in the territory sought to be annexed within fourteen (14) days following the date the governing body directed the notice to be published; ?. A copy of the notice of' annexation shall be mailed by first-class mail to all owners of property to be annexed as shown by the current year's ownership rolls in the office of the county treasurer and to all owners of property abutting any public right-of-way that forms the boundary of the territory proposed to be annexed; provided that the notice of annexation shall be mailed by certified mail to every person who owns a parcel of land of five (5) acres or more used for agricultural purposes; and 3. The public hearing of' such annexation shall be held no earlier- than fourteen ( 14) days nor more than thirty (30) days. following the publication and mailing of the notice. C. Unless otherwise provided by law, a roadway or road right-of—way that is adjacent or contiguous to the territory to be annexed shall be considered a part and parcel to the territory to be annexed. D. Before any territory is annexed to a municipality, without the written consent of the owners of at least a majority of the acres to be annexed to the municipality in accordance with subsection A of this section, the governing body of the municipality shall direct that notice of the proposed annexation of the territory be published in a legally qualified newspaper of general circulation in the territory and shall hold a public hearing on the proposed annexation. Prior to the publication of notice, the municipality shall prepare a plan to extend municipal services including, but not limited to, water, sewer, fire protection, law enforcement and the cost of such services appropriate to the proposed annexed territory. The plan shall provide that the municipality complete the implementation of the plan in accordance with any existing capital improvement plan applicable. to the portion of the municipality adjacent to the territory proposed to be annexed. If no such capital improvement plan has been adopted, the municipality shall complete the service plan within one hundred twenty (120) months from the date of annexation unless a different time is determined by consensus between property owners and the municipality at the hearing. The time for completion of the service plan shall be set forth in the ordinance annexing the territory. If municipality services are not substantially complete within the prescribed time, then the territory shall be detached by the governing body as provided in Section 21-110 of this title. For purposes of this subsection, services may be provided by any method or means available to the municipality to extend municipal services to any other area of the city. Such notice, hearing aard plan shall be subject to the following provisions: 1. The notice shall describe the boundaries of the territory proposed to be annexed by reference to a map, geographical locations, legal or physical description or other reasonable designation and shall state that the proposed service plan is available for inspection at a specified location. The notice shall state the date, time, and place when the governing body shall conduct a public hearing on the question of annexing the territory. The notice shall be published in a legal newspaper of general circulation in the territory sought to be annexed within fourteen (14) days following the date the governing body directed the notice to be published. A copy of the notice of annexation shall be mailed by first-class mail to all owners of property to be annexed as shown by the current year's ownership rolls in the office of the county treasurer and to the Department of Transportation for purposes of clarifying any road maintenance responsibilities; provided that the notice of annexation shall be mailed by certified mail 21-3 to every person who owns parcel of land of five (5) acres or more used for agricultural purposes and to the board of county commissioners of the respective county where the proposed annexation is located. I the territory to be annexed encroaches upon any adjacent county, a copy of the notice of annexation shall be mailed by first-class mail to the board of county commissioners of the adjacent county and of the county where the proposed annexation is located; 2. The public hearing of such annexation shall be held no earlier than fourteen (14) days nor more than thirty (30) days following the publication and mailing of the notice; and 3. The proposed service plan shall be available for inspection and be explained to the property owners of the territory to be annexed at the public hearing. The plan may be amended through negotiation at the hearing. The final service plan shall be incorporated into and made part of the ordinance annexing the territory. E. As used in this section: I. "Airport" means any facility owned by any legal entity or by a county, a municipality or a public trust having at least one county or municipality as its beneficiary which is used primarily for the purpose of providing air transportation of persons or goods or both by aircraft powered through the use of propellers, turboprops, jets or similar propulsion systerns; . 2. "Military installation" means those facilities constituting the active or formerly active bases owned by the Department of Defense or other applicable entity of the United States government or by any entity of local government after transfer of title to such installation; and 3. "Spaceport" means any area as defined pursuant to Section 5202 of Title 74 of the Oklahoma Statutes. F. Except for ordinances enacted pursuant to Section 43-101.1 of this title, parcels of land five (5) acres or more used for agricultural purposes annexed into the municipal limits on or after July 1, 2003, shall be exempt from ordinances restricting land use and building construction to the extent such land use or construction is related to agricultural purposes. Where there is no residence within fifty (50) feet of the boundaries of such a parcel of land, the property shall not be subject to ordinances regulating conduct that would not be an offense under state law; provided, that any such property that discharges into the municipal water, wastewater, or sewer system shall be subject to any ordinances or regulations related to compliance with environmental standards for that system. G. Parcels of land situated within an area that is or may be subject to any form of land use or other regulatory control as a result of proximity to an airport, spaceport or military installation shall not be exempt from municipal ordinances or other laws regulating property for the purpose of operations necessary for the use of an airport, spaceport or military installation and such parcels of land s hall be subject to all ordinances enacted pursuant to Section 43-101.1 of this title. (Amended, effective March 15, 2005) SECTION 21-104. TOWNS - ANNEXATION BY GOVERNING BODY ACTION A. The town board of trustees by ordinance may annex lots which are adjacent or contiguous to the town if the lots have been platted and recorded in the office of the county clerk. The governing body shall provide notice and a public hearing in the following manner: 21 -4 A. City Council direct the staff to prepare and publish notice of a public hearing concerning the annexation .- Deadline: Tuesday, Jantimy 17, 2006 All 1111-M it AN I 1. Must include the extension of municipal services, including water, sewer, fire protection, law enforcement, trash service, roads, community development and drainage. I The proposed service plan must be made available for inspection at a specific place, such as city hall. 4. Service plan must be implemented within 120 months. C. Publication and Mailing of Notice -- Deadline: Thursday, Januarray 26 2006 1. Notice must be published in the Owasso Reporter between 14 and 30 days prior to both Planning Commission and City Council hearings. 2. Notice of annexation shall be mailed not more than 14 days following the date the City Council directed the notice to be published. Notice must be mailed first-class to property owners within a 300radius 14 days prior to the public hearing. This is an Owasso policy, not a state requirement. The state requires that the owners of the subject properties and other properties along an adjacent right-of-way be notified. 4. If property is larger than five (5) acres mail notices certified mail 14 days prior to the public hearing. 5. Notices must be mailed to all owners of property to be annexed as shown by thi; current year's ownership rolls in the office of the county treasurer and to the Department of Transportation 6. Notice should state date, time and place. 7. Map of proposed annexation along with physical description should accompany the notice. 8. Notice must state whether service plan is available for public inspection. 9. The City Council and Planning Commission must each conduct a public hearing. D. Planning Commission Public Hearing — E. City Council Hearing and Action — Tyesd i Febru PLAN TO EXTEND MUNICIPAL SERVICES APPROPRIATE TO THE AREA OF ANNEXATION The City of Stillwater proposes to extend the municipal limits of the City to an area located at the southeast corner of 32 d Avenue and West Street, located in Payne County, Oklahoma, as more particularly described in Section I of Ordinance No. 2747 and as shown on the map on Exhibit "B" which is incorporated herein by reference. The following is the plan to extend municipal services appropriate to the area of annexation. Police Protection. Police patrols for the area will be available on the date that the annexation becomes effective. Fire Protection. Fire protection for the area is available now using rural fire trucks. Water lines have been: extended into the area so the City will install fire hydrants at no cost to the owner pursuant to Stillwater Subdivision regulations in the event that they are required. Water and Sewer. Water lines are in place and currently serve the area. A sewer main will be extended to this property at Owner's request and expense. Roads. 32 nd Avenue is not currently improved to city standards. It will be maintained to its current condition. The City will update traffic control signage and stripping of the roadway in accordance with MUTCD warrants and the City maintenance schedule. In the event of development, new roads will be put in by the developer. In any other event, roads will be constructed pursuant to the formation of an improvement district. Electricity. The Stillwater Electric Utility currently has electric lines adjacent to the area of _ annexation and provides electric service to the area and will continue to do so after the date of annexation. Garbage. Garbage service is provided by City Sanitation and will continue after the annexation become effective. FIRM CLEO W. HARRIS, Trustee of the Cleo W. Harris Revocable Trust DONNA W. HARRIS, Trustee of the Donna W. Harris Revocable Trust Lo \CA APPROVED AND ADOPTED this 1st day of July, 2002. LARRY R. BROWN, MAYOR (SEAL) ATTEST: MARCY ALEXANDER, CITY CLERK APPROVED AS TO FORM AND LEGALITY THIS 2nd DAY OF July, 2002. This exhibit isamap Ofthe area. Acopy can beobtained through the City Attorneys re Page I of 3 Date of Meeting: April 1, 2002 Subject: Review of Processes and Requirements for Annexation Purpose of Report: The purpose of this report is to provide the city commissioners with background information on the processes that can be used to annex additional area into the city limits. No action is being requested with this report. Background: The authority for annexations is contained in Chapter 21 of Title 11 of the Oklahoma Revised Statutes. There are several different options available, requirements that have to be met, and limitations on how property Derty can be brought into the city. The topic of whether or not we should be doing some annexations comes up periodically. A request has been received from a property owner just outside the city limits on the south side of 32nd Avenue. Knowing we are getting ready to consider a specific annexation, staff decided it might be helpful to the commission and public for there to be a general discussion of how annexations happen so we might be in a place to consider other annexation possibilities, Discussion: The current process of development within the unincorporated area around Stillwater *ccurs without benefit of city or county review, set community standards, or public input. As a result, we are beginning to see some problems arise. Some of the problems we see are: 1. An impact on streets and roads. The section -line roads around Stillwater are experiencing a higher level of wear and tear due to the increased population. Thisincreases the maintenance costs to the city and county. The county's maintenance costs are .also being affected by an increase in the number of streets and by higher expectations for maintenance from former residents of urban settings. 2. Drainage problems and encroachments into floodplains. We are aware that county officials have been concerned about people placing mobile homes in flood prone areas and some steps have been taken to try and correct this. Also of concern are developments going in without providing proper drainage studies and increasing the amount of runoff. There is also concern for lack of erosion controls and silting in of streams, 3. Public safety concerns. An increase in population results in increased calls for service by law enforcement agencies and fire/ambulance personnel. Our fire department is concerned about development occurring with undersized water mains that do not provide adequate fire flows and commercial development occurring without review for compliance with fire codes. Additionally, the fire department is concerned about the lack of definition of the role of the city fire department in the county, funding for rural grass fires, and the lack of a written plan for fire and ambulance services to county residents. The police department has benefited from a mutual aid agreement, but that has not been updated for many years. 4. Public health concerns. The primary concern is the future of ground water around Stillwater. The large number of individual waste disposal system will likely have an impact on the ground water over time due to the shear number of them and the potential of improper maintenance. 5. Unattractive, hazardous, low quality development. There are many instances of properties around Stillwater being used to store old, discarded vehicles and materials. This type of land use lowers property values in the area and poses hazards for nearby residents. The lack of building inspectior makes it possible for low quality structures to be built which could be hazardous tc) occupants and will not maintain quality over time. When these activities occur along a main corridor into Stillwater, re Page 2 of 3 the image of the whole community is affected. One means of addressing these issues would be the adoption of subdivision regulations by the County. The need to do this throughout the county may vary from one county commissioner's district to another. Another option is the creation of a regional planning commission. The regional planning commission would determine the development standards in the three mile area around the municipality. State law provides a procedure for representation of city and county residents on the regional planning commission. Some flexibility may exist in the city/county membership ratios to assure appropriate representation on the regional commission. In the absence of either county regulation or regional planning commission jurisdiction, the city has placed some minimal subdivision regulations within ;its contacts with rural water organizations to provide them water. Another option for the city is to annex areas deemed critical for the future growth and development of the municipality. Such areas are typically along major transportation corridors and in geographic areas experiencing rapid growth. There is a brief discussion of the purposes of annexation on pages 6®6 and 5-7 of the Comprehensive Community Development Plan. A copy of these pages is attached. Also attached is a copy of a memo from Cliff Shilling to Mary Ann Karns outlining the various requirements for annexation. Annexation can occur: @ With written consent of the property owner(s) in the area being annexed; Without consent of the property owner(s) when the land is divided into tracts of 5 acres or less and contain more than one residence; or, @ Without consent when three sides of the territory is adjacent or contiguous to the city limits. Other requirements for annexation include notice of a public hearing, holding the public hearing, andl providing a service plan for the area being considered. A copy of a service plan, legal description, a map for legal notice of a previous annexation are also attached. I Budget Impact: This discussion of the annexation process and the' reasons for establishing development regulations has no impact on the current budget. Actual annexation imposes an obligation to provide services to the area within a reasonable period of time. The ability to recover the costs of service should be evaluated for each area before annexations are undertaken. Costs very depending or factors such as the density of the development, the presence of floodplains, and the need for or condition of bridges in the area. Areas served by Stillwater Power increase the economic feasibility of annexation. Conclusion: "With the growth and development that has been occurring around Stillwater, it is important that the commission adopt and follow through on an annexation policy. This report has been provided to the commission to provide background information regarding annexation to assist in formulating a strategy. Prepared by: John D. Wesley, AICP, Community Development Director Reviewed by: Mary Ann Karns, City Attorney; Cliff Shilling, Assistant City Attorney Date of Preparation: March 27, 2002 http://www.stillwater.org/ccO40102/ccO2S Lhtm 1/3/2006 TO- THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM. TIMOTHY ROONEY ASSIST SUBJECT. . AMERICA SUPPORTING AMERICANS SOLUTION NO. 2006-04 DATE. January 11, 2006 BACKGROUND America Supporting Americans (ASA) was founded in 1968 in order to provide a mechanism that allows for the "adoption" of all troops and branches of the United States Armed Services by cities in the United States. The program received national attention due to the Iraqi Freedom effort resulting in the deployment of thousands of U.S. troops. Cities that adopt a group are required to pass a "Resolution of Support" which is mailed to the adopted unit. Additional requirements, after contact is established, include presenting the unit with a symbolic key to the city, the City Council establishing a liaison from within its community, and the liaison seeking support from schools, civic groups, businesses, chamber of commerce, senior citizen organizations, government agencies, Fire Department, Police Department and the local media. Plain and simple, support of the troops is the goal of the program through letter writing, care packages, e-mail, etc. In April of 2003, the City of Owasso formally adopted "A" Company 2nd Battalion, 502 Infantry Regiment, 101st Airborne Division. This unit served in Iraq in 2003-04 and has a proud history with participation in the Battle of the Bulge and is a sister unit of the Band of Brothers. They are elite soldiers of the Army and home based at Ft. Campbell, Kentucky. They refer to their unit as STRIKE FORCE. Staff was recently contacted by the Director of Americans Supporting Americans. The City of Owasso's adopted unit has once again been deployed to Iraq. The ASA organization is asking all cities that adopted a unit serving in Iraq initially to reaffirm their adoption and once again place an emphasis on supporting our troops. Resolution No. 2006-04 would reaffirm the City of Owasso's desire to adopt this unit. If adopted, staff would once again initiate the process of seeking support for this unit through letter writing at the elementary schools, gathering of care packages from civic groups, e-mail communications, etc. COMMENDATION: Staff recommends Council approval of Resolution No. 2006-04, reaffirming the adoption of the 66A" Company 2nd Battalion, 502 Infantry Regiment, 101st Airborne Division unit of Ft. Campbell, Kentucky. ATTACHMENTS: 1. Resolution No. 2006-04 WHERE AS, American military forces are either engaged in defending or are prepared to defend and support American interests and principles; and, WHEREAS, the Adopt -a -Unit program created by America Supporting Americans on March 4, 1968 provides a mechanism whereby all branches of the United States Armed Services can be adopted" by American communities, and, WHEREAS, the purpose of this adoption program is to create a bond between American communities and the military men and women who bravely serve their country; and, WHEREAS, AS, this bond is intended to support the morale of said service men and women without regard to individual political ties or affiliations; and, WHEREAS, in recognition of the challenges confronting American service men and service women, it is appropriate that the City of Owasso in the State of Oklahoma show its support by adopting the following unit/ship/squadron. NOW, THEREFORE, BE IT RESOLVED that the City of Owasso in the State of Oklahoma does hereby reaffirm its adoption of the following unit and further reaffirms its offer of ongoing respect and support, in time of war and in time of peace, to the A Company, 2d Battalion, 502d Infantry Regiment, 101st Airborne Division (Air Assault), Ft. Campbell, Kentucky. E IT FURTHER + SOLVED that the City Council hereby designates Timothy D. Rooney, Assistant City Manager, as the official, primary liaison between this community, the adopted unit/ship/squadron, and America Supporting Americans, as the organization which has facilitated this adoption. The City of Owasso in the State of Oklahoma hereby encourages all City employees, businesses, service clubs, charitable organizations, and private citizens to become involved in supporting this adoption. PASSED, APPROVED, AND ADOPTED this 17'h day of January, 2006 Craig Thoendel, Mayor ATTEST: Sherry Bishop, City Clerk Julie Trout Lombardi, City Attorney It1 c �e`I; l/' TO: THE HONORABLE MAYOR AND CITY COUNCIL CITE' OF OASSO FROM- P CHIEF S B ECT.- ACCEPTANCE OF GRANT AND SUPPLEMENTAL AL, APPROPRIATIONS DATE. January 11, 2006 BACKGROUND In March of 2005, the Oklahoma Department of Homeland Security (ODHS) announced the availability of funds for the purpose of Target Hardening. Target Hardening is a basic tool providing for safety and security. During the same month, the department made application through ODHS in order to improve security within the Police Department and City Hall. In the application, staff focused on five main areas: improve and increase monitoring through video surveillance, increase the number of doors with computer access control, increase recording capability, develop a new generation employee identification card system, and install bulletproof glass in the communication center. On January 5, 2006, the department received official notification from the Oklahoma Department of Homeland Security that it had been successful on its application requesting $56,750 in grant funds. The department has immediately begun the process of requesting bids from local vendors. QUEST® Staff request is for City Council to approve acceptance of this grant from the Department of Homeland Security and action to approve a supplemental appropriation for FY 2005- 2006 Budget in the amount of $56,750.00 to the Machinery and Equipment Budget Line Item of the Police Services budget. FUNDING: There is no match requirement for this grant; however, the grant is funded on a cost reimbursement concept. The department will expend monies through its existing budget and subsequently claim reimbursement from the Oklahoma Department of Homeland Security. COMMEDATIONa Staff recommends City Council acceptance of this grant from the Department of Homeland Security and approval of a supplemental appropriation to the General Fund increasing estimated revenues and increasing the appropriation for expenditures in the Police Services Department by $56,750. ATTACHMENT: 1. Notification from Department of Homeland Security KERRY PETTINGILL DIRECTOR TO: Law Enforcement Agencies listed on the attached Schedule 661" FROM: Kerry I . Pettingill, Director° ow DATE: December 30, 2005 RE: Oklahoma Office of Homeland Security 2005 Homeland- Security Grant; Critical Infrastructure Protection Your agency has been selected to receive the amount listed on the attached Schedule "I" the "Proposed Award", pursuant to the Oklahoma Office of Homeland Security A ("OKOHS99) fiscal year 2005 Homeland Security Grant Program (the "2005 Program"). Among other initiatives, the 2005 Program provides a total of $2,600,000.00 to 67 Law Enforcement Agencies for protection of critical infrastructure throughout the State of Oklahoma. BRAD HENRY GOVERNOR Please note that the Proposed. Award may include part or all of the items of equipment requested by your agency. A copy of your original Assessment Sheet is attached, the unallowable items ha),e been lured through to indicate that these items cannot be purchased with 66OKOHS99 grant funds. The remaining allowable items on the Assessment Sheet may be purchased in accordance with the process described below (not to exceed the total of the Proposed Award). The 2005 Program like previous Office of Domestic Preparedness Homeland Security sub -grant programs is a reimbursement grant. The process requires the following actions by your agency: (1) Acceptance of the terms and conditions of the 2005 Program including but not limited to those noted on the attached Schedule "2"; (2) Submission of a Budget Detail Worksheet ("BDW") to OKOHS with a list of specific estimated costs of allowable items from the Assessment Sheet; (3) Receipt of an approval letter from OKOHS with a schedule of approved items. You must have OKOHS APPROVA-L PRIOR TO EXPENDING FUNDS; (4) After your receipt of the OKOHS Approval better, your agency may purchase approved items in an amount not to exceed the amount of the Proposed Award; and .(5) Upon delivery of the equipment, submission of a Reimbursement Request Form together with copies of the signed invoices to OKOHS. (Copies of the Reimbursement Request form and the BDW are available on the OKOHS website at www.homelandsecurity.ok. ov). P.O. Box 11415 Oklahoma City, OK 73136-0415 PHONE 405/ 425-7296 FAX 405/ 425-7295 www.homelatidsecurity.ok.gov If this process will cause a significant hardship, please contact OKOHS for further guidance. Reimbursement checks are generally mailed to sub grantees by OKOHS within 30 days of receipt of the signed invoices. If your organization is willing to accept the Proposed Award subject to all the terms and conditions of the 2005 Program, please so indicate by affixing the signature of the appropriate chief executive officer (i.e. the chair of the county commissioners, the mayor or the city manager) and the signature of the chief law enforcement officer for your agency in the spaces provided below. In addition, ON OR LI A January 20, 2006, please return a original fully executed copy of this letter and each document listed on Schedule `53" (each of which is included with this award packet) to OKOHS, Post Office Lox 11415, Oklahoma City, Oklahoma 73136.0415. Should you have questions or need additional assistance contact Ginny Andrews at 405w 425-7296 or by email at gandrewsO)dps.state. ok.us. Thank you for your willingness to participate in this important initiative. We appreciate your efforts to protect our citizens and we look forward to working with you. .Agreed and accepted this — day of 2006: Local Government Name: By: Title: Law Enforcement Agency Name: Title: P.O. Box 1 1 4 1 5 Oklahoma City, OK 73136 Award Amount rEf $56,750.00Award Number Police Department 180 -���5a5�x --- Award Date 02f22i2005 Owasso, OK 74055 Project Pejiod 10/01/04 — 03/31/07 Project Tide CFDA'--�-- ',aw Enforcement 'forr4orrsm Prevention Program 16.007-0700 OKOHS-CRITICAL INFRASTRUCTURE/TARGET HARDENING_ Method of Payment Applicable Funds Region Reimbursement LETP FY2005 7 Comity Tulsa Authorized Official Information Primary Contact Information City or County Official (Mavor, CityManor er, County Commissioner) Title of Authorized Official Title of Contact Name _ Name Telephone Fax Telephone i Fax Email Email Signature of Authorized Official Date Signature of Applicant Date The Authorized Official certifies: ® Legal authorization to accept grants on behalf of the named governmental entity. ® Proposed project can be completed by March 31, 2007. ® Sub -Grantee will comply with all training requirements specified by EPA, OSHA, NFPA, sub -grant application, ODP grant guidance and OKOHS award documents. ® Compliance with all laws, regulations, statutes, assurances, certifications, and other requirements contained in the sub -grant application, ODP Grant Guidance and OKOHS award documents. All submitted data is true and correct to the best of signatory's knowled e. Special Conditions As per attached schedule "A" OKOHS Approving Official OKOHS Contact Information Oklahoma Office of Homeland Security Director of Homeland Security P.O. Box 11415 Major Kerry Pettingill 46 Oklahoma City, OK 73136-0415 Signature of OKOHS Approving Official Telephone Fax (405) 425-7296 (405) 425-7295 TO: THE HONORABLE MAYOR AND COUNCIL CITE' OF OWASSO FROM: TIMOTHY '4€\ ROONEY ASSISTANT. SUBJECT. LAND DONATION FIRE STATION #4 DATE: January 11, 2006 BACKGROUND: In late -November of 2005, staff was approached by Mr. DM Sokolosky regarding the possibility of donating land for a future fire station. Evidently, Mr. Sokolosky had recently reviewed a newspaper article interviewing Chief Bradd Clark. In the article, Chief Clark discussed upcoming challenges and goals of the Owasso Fire Department. One of the items discussed was the need to identify land for the purpose of the future construction of a fourth fire station. Mr. Sokolosky is interested in donating an approximate 2 acre site for that purpose. The subject property is located at the northeast corner of E. 106t1' Street North and Mingo Road, immediately south of the Metro Heights Addition. While the original desired location of the fourth station was near the intersection of E. 1161h Street North and Mingo Road, Chief Clark and members of the Owasso Fire Department have reviewed the property offered by Mr. Sokolosky and are of the opinion that the site will enhance the department's ability to respond to areas intended to be serviced by the fourth station (See Attachment #1 - Fire Station Distribution Map). While the proposed site does present layout challenges, as it is not the typical square or rectangular shaped lot, because it is located on a corner of two major arterial streets, the ability to respond from this location in any direction is ideal. A possible layout of a fire station on this property would be an entrance from one of the arterial streets (Mingo Road or E. 1061h Street North) and an exit from the other. This would result in a function very similar to the E. 76th Street station where entrance to the station is obtained from Cedar Street and the exit is via E. 76t11 Street North. Additionally, the importance of both arterial roads as Owasso continues to grow will only increase with additional residential development planned and the completion of the Bailey Ranch Medical Center. Two copies of subject property maps are attached for your information and review. The first map shows the subject property location and its relationship to other areas in northwestern Owasso. The second map shows the subject property and its relationship to the Metro Heights Additions, as well as Mingo Road and E. 1061h Street North. Finally, the last attachment is a memorandum from Chief Clark expressing his desire to obtain the donation of the land. _+ C®IVIMENDATION: Staff recommends City Council acceptance of the donation of approximately 2 acres of land located at E. 106th Street North and Mingo Road from Mr. DM Sokolosky. ATTACHMENTS. 1. Fire Station Distribution Map 2. Fire Station #4 Location Map 3. Fire Station #4 Proximity Map 4. Memorandum from Chief Clark qq � i Ir+ j I I I Nf. Maill Si. Owasgo., OK 74055 918.376.1500 918.3761597 wvvwxilyofowassoxom Fire Station Distribution ey ong 0 1; 11. CQ jll�fffkfty I H N1. ldahl si. 0-masso, OK 74,055 91U76A500 919-376.1597 Subject ro Em 106th Sto N Fire Station #4 I-Jand Donation L�= RE, 1F • ' t0. . ".-icsEo��tsi Owasso com$i#. 1l fty ( �� ,� 6-1 a 4� � v Land Donation w < 918.376.1500 91837 9.159J TO.- TIMOTHY ROONEY ASSISTANT CITY MANAGER FROM- BRADD Ida CLARK FIRE, CHIEF SUBJECT- LAND DONATION FIRE, STATION #4 DATE: January 5, 2006 BACKGROUND As a portion of the continued growth plan for the Owasso Fire Department, a search for available land for a future station #4 was initiated. During this process, an opportunity to accept a donation of a parcel of land from DM Sokolosky arose. This potential fire station location is within the general area of the master plan for fire station locations, and will benefit the City during the Insurance Services Office (ISO) rating process. LAND IDENTIFICATION - The potential donation of land sits at the intersection of two major arterial streets within the city limits of Owasso. The parcel is located at the northeast corner of the intersection of East 106th Street North and Mingo Road. The size and shape of the parcel will present challenges in the design of a traditional fire station, but Staff believes this parcel will contribute to an effective service delivery plan for the Owasso Fire Department. The legal description of the land parcel is Lot 31, Block 3 of Metro Heights lI Addition, and includes the drainage reserve. The total land area is approximately two (2) acres. COMMENDATION: Staff would like to place this item on an upcoming work session agenda for discussion with the City Council and pending that discussion, a regular session agenda for action relating to the acceptance of the donation. TO- THE HONORABLE MANOR AND CITE' COUNCIL CITY OF OWASSO /I FROM. A C. STAGG, PUBLIC WORK" TOR SUBJECT, THREE LADES VILLAGE STRE ET RECONSTRUCTION PROJECT BID AWARD DATE- January 13, 2006 BACKGROUND: In 1997, residents of the Three Lakes Village subdivision initially requested assistance from the City of Owasso for the repair of existing residential streets and drainage infrastructure. The subdivision, constructed in 1978, was platted with private roadways, exempting the developer from constructing the infrastructure according to City standards. As a result, the poorly constructed infrastructure has notably deteriorated through the years restricting the use of the roadways. In July 2005, following numerous pleas for assistance by area residents, City Council approved funding for street infrastructure repairs estimated at approximately $210,000. The Oklahoma Department of Commerce (ODOC) through a "Community Development Block Grant" will be subsidizing this project in the amount of $66,450 with the City of Owasso funding the remaining $143,550. Following approval of the project, staff initiated the preparation of bid documents for the Three Lakes Roadway Improvements Project. The work included the removal and replacement of over 5,300 square yards of existing pavement (approximately one mile of roadway) complete with new curb and guttering. The Engineering Estimate prepared following the completion of design documents was $260,000 (base bid only). The notable increase in construction cost was due to a considerable raise in costs of construction materials and methods since preliminary cost estimates were prepared in 2004. Notice to Bidders was first published in the Owasso Reporter on October- 4, 2005 for a bid opening on November 3, 2005. One bid was received (and publicly opened at 2:00 PM CDT on November 3, 2005) from Horizon Construction Company, Inc. in the amount of $425,895.00 (base bid). Staff compared unit prices used to prepare the engineers estimate to those proposed in the Bid Schedule submitted by Horizon Construction, in order to identify notable differences responsible for the disparity between the values. It was discovered that unit prices for five Line Items were responsible for nearly 80 percent of the total overage. Three Lakes Village Streets Bidding Award Page 2 of 3 Due to the unexpected deficiency in available funding, on November 8, 2005, City Council rejected the submitted Bid by Horizon Construction Company, Inc, in the amount of $425,895.00 in favor of a revised scope of work. Staff was directed to review the scope of work and revise designed improvements to encourage the submittal of multiple bids. Following direction from Council, Engineering staff redefined the scope of work and completed revisions to the contract documents in November 2005 (see Attachment A). The revised contract documents included several alternates (separating non -essential tasks and allowing for the construction of either asphalt or concrete roadways) in an effort to reduce overall construction costs. SOLICITATION OF BIDS: Notice to Bidders for the re -bid was published in the Owasso Reporter on November 29, 2005 for a bid opening on December 29, 2005. The mandatory pre -bid held on December 19, 2005 was attended by eleven contractors. On December 29, 2005, three bids were received and publicly opened as detailed in Attachment B. The low bid was submitted by Austin Paving LLC in the amount of $147,679.40. Construction of either an asphalt or concrete roadway necessitates additional expenditure totaling $299,075.40 and $308,869.40, respectively. ROADWAY SURFACE BIDDER Base Bid Asphalt Concrete Austin Paving, LLC. $ 147,679.40 $ 299,075.40 $ 308,869.40 Magnum Construction, Inc. $ 223,647.00 $ 308,375.00 $ 371,433.00 Horizon Construction Co., Inc. $ 267,774.51 $ 404,718.95 $ 452,248.15 As noted above, construction cost for the concrete roadway is $9,794.00 higher than that of its asphalt counterpart. However, concrete roadways have a life expectancy of 20 years compared to only 15 years for asphalt. Thus, assuming a life expectancy of 20 years, construction of a concrete roadway now will yield savings to the City of approximately $4,500, per year over the life of the road. FUNDING: In July 2005 City Council approved funding for street infrastructure repairs estimated at approximately $210,000. The Oklahoma Department of Commerce (ODOC) through a "Community Development Block Grant" will be supplying funds for this project in the amount of $66,450 with the City of Owasso funding the remaining $143,550 of the original $210,000. Additional funding in the amount of $100,000 will be obtained for this project from the City's Annual cost for Concrete Alternate = $15,440; annual cost for Asphalt Alternate = $19,940 Three Lakes Village Streets Bidding Award Page 3 of 3 Residential Street Repair budget (Line Item 01-300-54213). The current balance for such line item is $206,000. Staff recommends the award of the Three Lakes Village Street Improvements to Austin Paving LLC, Stillwater, Oklahoma in the amount of $308,869,40, A,rTACHMENT'S- A. Project Plans B. Summary of Bids LEGEND G U/E FL TO TG TR RCP X 600.0 z 'a' FH 0 �SSMH OSTMf9 O 0 Ae a PP D.33% 600 T a T — —ass—ea- -rm—em- - GUTTER LINE CURB INLET UTILITY EASEMENT FLOWUNE TOP OF CURB TOP OF GRATE TOP OF RIM REINFORCED CONCRETE PIPE SPOT ELEVATION DIRECTION OF FLOW STREET SIGN FIRE HYDRANT TRANSFORMER TELEPHONE PEDESTAL CABLE TV PEDESTAL SANITARY SEWER MANHOLE STORM SEWER MANHOLE WATER METER WATER VALVE ELECTRIC METER MAILBOX EIGHT POLE IRON PIN FOUND POWER POLE PERCENT OF GRADE EXISTING CONTOURS PROPOSED CONTOURS SILT FENCE STRAW BALE DIKE BURIED TELEPHONE LINE BURIED POWER LINE BURIED CABLE TELEVISION SANITARY SEWER LINE WATER LINE STORM SEWER LINE THREE LAKES ?kOAL t OVE MAY � i pp 1 v y OF VICINITY MAP INDEX OF SHEETS SHEET NO. DESCRIPTION 1. TITLE SHEET 2. SUMMARY OF QUANTITIES - EROSION CONTROL PLAT: 4. CONSTRUCTION PHASING PL- 5. PLAN & PROALE E 8a.1 C N6. PLAN & PROFILE N 115-H % - 7. PLAN & PROFILE - N ➢t5--I E A E S. PLAN & PROFT LE - E 81- ' .s/- 9. CROSS SECTIONS - E 81--: CT N 10. CROSS SECTIONS N 116'1 P. E 11. CROSS SECTIONS N 1157.1 E A`.E 12. CROSS SECTIONS E 847H 5 K E "c -, 'L N 13. SECTIONS & DETAILS 14. ALTERNATE PARKING ISLANDS 15. CONCRETE JOINT PLAN CITY_ OF OWASSO CRAIG THOENDEL MAYDR/WARO 1 STEPHEN CATAUDELLA VICE MAYOR/WARD 2 SUSAN KIMBALL WARD 3 RONNIE GUEVARA WARD 4 BRENT COLGAN WARD 5 UTILITY OWNERS PROJECT OWASSO PUBLIC WORKS DEPARTMENT LOCATION 301 W. 2nd AVENUE (76TH STREET NORTH) OWASSO. OK 74055 918-272-4959 FAX 918-272-4996 PUBLIC SERVICE COMPANY OF OKLAHOMA P.O. BOX 201 TULSA. OK 74102-0201 918-586-0420 EMERGENCIES 918-586-D4DO I HEREBY CERTIFY THAT I AM FAMILIAR WITH THE ADOPTED ORDINANCES OF THE CTLY OF OWASSO GOVERNING WATER FACILITIES, SEWER FACILITIES, STREETS, AND DRAINAGE FACILITIES; THAT THESE PLANS HAVE BEEN PREPARED UNDER MY DIRECT SUPERVISION; THE ABOVE AND THE FOREGOING PLANS COMPLY WITH ALL GOVERNING ORDINANCES AND THE ADOPTED STANDARDS OF THE CITY OF OWASSO TO THE BEST OF MY KNOWLEDGE, INFORMATION AND BELIEF. APPROVED BY: CITY OF WAS N� v DATE YI I� B AN D. CLINE P.E. CITY ENGINEER OKLAHOMA NATURAL GAS 12250 EAST 96th ST. NORTH OWASSO. OK 74055 918-274-40DO COX COMMUNICATIONS 6421 U EAST 67ST ETON SQUARE TULSA. OK S78-665-0200 SOUTHWESTERN BELL 1-800-464-7928 THREE LAKES VILLAGE CITY OF OWASSO, OKLAHOMA I SUMMARY OF QUANTITIES (BASE BID ITEMS) ITEM DESCRIPTION UNIT OUANTITY PAY ITEM NOTES 1 MIsIASSFCED EXCAVATION CY 415 2,3 2 TEUPOit EROSI@e t SEDIMENT CONTROL CS 9 5 3 SttID SLAB SODOM SY 282 6.7.6 4 AGGREGATE BASE, TYPE A CY 893 5 WW F' BAFRMR CURB AND GJTTER LF 2535 1D.22 6 6' CONCRETE DRIVEWAY (TES) SY 57D 10 7 MANHOLES ADJUSTED TO GRADE (GRADE RING ONLY) EA 3 B STORM INLETS ADJUSTED TO GRADE EA -5 - 9 RATER VALVE BOXES ADJUSTED TO GRADE EA 4 10 REMOVAL OF CONCRETE PAVEMENT AND CURB SY 5356 9.12 11 REMOVE CONCRETE DRIVEWAY APPROACHES SY 570 9 12 DOUBLE GRATE INLET BOX AND GRATES (NO HOODS) EA 1 13 w RIP. GLASS 0 LF 30 14 GEOGRZ SUBGRADE RESTRAINT W/ SEPARATOR FABRIC SY 5356 15 FLOWABLE FILL (BD PURPOSE ONLY) CY I SUMMARY OF QUANTITIES (ALTERNATE BID ITEMS) REM DESCRPTIM LMrt QUANTITY PAY ITEM NOTES 16 REMOVE AND RESET MAIL BOXES EA 42 77 INSTALLATION AND REMOVAL OF TEMPORARY GANG MAILBOXES EA 4 96 TREE REMOVAL (SOUTH MIND ONLY) EA y 19 WATM METER BOXES ADJUSTED TO GRADE EA 42 SUMMARY OF QUANTITIES (ALTERNATE BID ITEMS ASPHALT PAVEMENT) ITEM DESCRIPTION MET QUANTITY PAY f1ER1 NOTES 9A ASPHALT CONCRETE, TYPE A TON 1063 tD 2A ASIHALT CONCRETE TYPE B TON 473 10 3A CONCRETE VALLEY CUTTERS LF 230 10,1t,i9,22 SUMMARY OF QUANTITIES (ALTERNATE BID ITEMS CONCRETE PAVEMENT) rrEM DESCRIPTION NIT QUANTITY PAY TTEM NOTES 113 P-r- CONCRETE PAVEMENT 6' THICK SY 4,375 21.22 ALTERNATE PARKING ISLANDS BID QUANTITIES (ASPHALT PAVEMENT) REM DESCRIPTION NITMag PAY ITEM NOTES IAA UNCLASSIFIED EXCAVATION CY 21A SOLID SLAB SODDING SY6,7,8,94 3'AA GEOGM "GRADE RESTRAINT SY 4AA AGGREGATE BASE. TYPE A CY 5AA ASPHALT CONCRETE, TYPE A TON FAA ASPHALT CONCRETE. TYPE B TON IAA REMOVAL OF CONCRETE PAVEMENT AND CURB SY9.12 HAA 4' CONCRETE SIDEWALK SY22 ALTERNATE PARKING ISLANDS BID QUANTITIES (CONCRETE PAVEMENT) ITEM DESCRIPTION UNIT QUANTITY PAY ITEM NOTES 16B LMOLASSWIED EXCAVATION CY 64 2BB SaA SLAB SODDING SY 66 356 GEOCRID SUBGRADE RESTRAINT SY 389 4BB AGUEGATE BASE TYPE A CY 123 586 P.C. CONCRETE PAVEMENT 6' THICK SY 384 29,22 880 1111 REMOVAL OF CONCRETE PAVEMENT AND CURB SY 264 9,92 7BB I ®' CONCRETE SK>EYYALU( SY 89 2I PAY ITEM NOTE 1. ALL WORK AND/OR MATERIALS NOT CLASSIFIED AS A CONTRACT PAY ITEM- SHALL BE CONSIDERED INCIDENTAL AND WILL NOT BE PAID FOR SEPARATELY. THE COST THEREOF SHALL BE INCLUDED IN THE UNIT PRICE BIDS FOR ITEMS WHICH ARE CLASSIFIED FOR PAYMENT. 2. ALL EXCAVATION MATERIAL INCLUDING CONCRETE FROM PAVEMENT, CURB AND DRIVEWAY REMOVAL, AND TREES SHALL BE PROPERTY OF THE CONTRACTOR AND SHALL BE DISPOSED OF BY THE CONTRACTOR IN A MANNER ACCEPTABLE TO THE ENGINEER WITHOUT ADDITIONAL COST TO THE CITY. 3. ALL EXCAVATION IS CONSIDERED UNCLASSIFIED. NO CLAIM IS MADE REGARDING THE CLASS OF MATERIAL LIKELY TO BE ENCOUNTERED. 4. THE CONTRACTOR SHALL FOLLOW ALL REQUIREMENTS OF OSHA, COST FOR COMPLYING WITH OSHA REQUIREMENTS SHALL BE INCLUDED IN THE PRICE BID FOR THIS REM. 5. THE COST OF SILT FENCE MAINTENANCE AND THE REMOVAL OF SEDIMENT DEPOSITS SHALL BE INCLUDED IN THE BID PRICE FOR SILT FENCE. NO ADDITIONAL PAYMENT SHALL BE MADE. 6. SOLID SLAB SODDING INCLUDES QUANTITIES FOR PLACEMENT OF SOD AT EXISTING GRASS AREAS WHICH MAY BE DAMAGED DURING CONSTRUCTION OF CURBS, DRIVEWAYS, AND OTHER MISCELLANEOUS ITEMS. THE QUANTITIES ALLOW FOR A 1' WIDE STRIP IN THESE AREAS. 7. PRICE BID TO INCLUDE COST OF FERTILIZING, WATERING AND MOWING. WATERING SHALL CONTINUE. AS NECESSARY, UNTIL VEGETATION IS ESTABLISHED OR UNTIL WORK IS ACCEPTED AS COMPLETE. FERTILIZERS SHALL BE 10-20-10 APPLIED AT THE RATE OF 1.5 POUNDS PER 10 SQUARE YARDS, FERTILIZER SHALL BE APPLIED PER SECTION 23OL0 OF COOT SPECIFICATIONS B. AREAS OUTSIDE THE LIMITS OF CONSTRUCTION THAT ARE DISTURBED BY THE CONTRACTORS OPERATIONS SHALL BE RESTORED 70 THEIR ORIGINAL CONTOURS AND CONDITIONS, FINE GRADED AND RESODDED AT THE EXPENSE OF THE CONTRACTOR. 9. COST OF ALL SAWCU77ING FOR REMOVAL AND REPLACEMENT OF PAVEMENT AND DRIVEWAYS SHALL BE INCLUDED IN THE PRICE BID FOR THESE BID ITEMS. NO ADDITIONAL PAYMENT SHALL BE MADE. 10. PHYSICAL TESTING FOR QUALM ASSURANCE, AS REQUIRED, WILL BE THE RESPONSIBILITY OF THE CONTRACTOR. NO ADDITIONAL PAYMENT SHALL BE MADE 11. PRICE BID FOR ALL VALLEY GUTTERS SHALL INCLUDE COST OF EXCAVATION, BEDDING, AND COMPACTED BACKFILL 12. PRICE BID FOR 'REMOVAL OF CONCRETE PAVEMENT AND CURB SHALL INCLUDE REMOVAL OF 6' INTEGRAL CURB AND GUTTER. NO ADDITIONAL PAYMENT SHALL BE MADE. 13. ALL LAYOUT WORK AND SETTING OF TEMPORARY BENCHMARKS FOR HORIZONTAL AND VERTICAL CONTROL SHALL BE CONSIDERED INCIDENTAL TO THE PROJECT AND NO ADDITIONAL PAYMENT SHALL BE MADE. 14. ALTERNATE #I: INSTALL SOLID SLAB SODDING IN THE ENTIRE ISLANDS AFTER INSTALLATION OF THE SIDEWALK AND FINAL GRADING IS COMPLETE. 15. COST OF TACK COAT AND AL LABOR ASSOCIATED WITH THE PLACEMENT OF TACK COAT SHALL BE INCLUDED IN THIS ITEM, 16. PAY FACTORS FOR AVERAGE LOT DENSITY OF ASPHALT PAVING UNDER ODOT ODOT SPECIFICATIONS NUMBER 411.04 SHALL BE USED FOR THIS PROJECT. GENERAL NOTES 1. ALL CONSIRUCTION ACTIVITIES SHALL CONFORM TO CITY C- SPECIFICATIONS AND STANDARDS. 2. THE CONTRACTOR SHALL COMPLETE ALL PHASES OF 'WORK IN A SYSTEMATIC AND TIMELY MANNER TO PREVENT UNNECESSA;rY INCONVENIENCE 70 RESIDENTS AND BUSINESSES. 3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ACCOMMODATINC ALL POSSIBLE STORM WATER FLOW DURING CONSTRUCTION. AT NO TIME S. �._i, STORM WATER FLOW BE BLOCKED. 4. THE CONTRACTOR SHALL GIVE THE NOTIFICATION CENTER OF THE OKL, i^.MA ONE -CALL SYSTEM, INC.. NOTICE OF ANY EXCAVATION NO SOONER TH:..N TEN DAYS PRIOR TO AND NO LATER THAN 48 HOURS, EXCLUDING SUNDAYS AND LEGAL HOLIDAYS, PRIOR TO COMMENCEMENT OF 'WCRX. PHONE 1-BDO-522-6543 5. THE CONTRACTOR SHALL VERIFY LOCATION AND DEPTH OF ALL EX.S:>:G UNDERGROUND UTILITIES PRIOR TO CONSTRUCTION. P.EPAJR OF ANY LJ^L:� DAMAGED DURING CONSTRUCTION SHALL BE AT TH.E COY RACTOR'S a?EASE. 6. THE EXISTING ROADWAY SHALL REMAIN OPEN DURING CONSTRUCTION. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROPER BARRICADES. LIGHTS AND SIGNAGE WITHIN THE LIMITS OF CONSTRUCTION. ALL CONSTRUCTION SIGNAGE WILL BE INSTALLED IN PER THE STANDARDS S FORI_H IN THE 'MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES. CURRENT EDITION' AND AS SHOWN ON THE DRAWINGS, THE COST FOR ALL INSTALLATION. MAINTENANCE AND SUBSEQUENT REMOVAL OF ALL NECESSARY CONSTRUCTION TRAFFIC CONTROL DEVICES SHALL BE CONSIDERED INCIDENTAL TO THE PROJECT AND NO ADDITIONAL PAYMENT SHALL BE MADE_ 7. THE CONTRACTOR SHALL FURNISH THE FOLLOW TESTING SERVICES BY A REPUTABLE INDEPENDENT TESTING LABORATORY APPROVED BY THE CT�Y: A FIELD DENSITY TEST OF BACKFILL AT LOCATIONS SPECIFIED BY THE INSPECTOR. S. COMPRESSION TEST OF CONCRETE CYLINDERS AT SEVEN (7) OATS AND AT TWENTY EIGHT ((28) DAYS WITH ONE (9)2 OF EACH TEST CONDUCTED AT THREE (3) OCCASIONS SPECTRE U BY THE INSPECTOR. C. THREE (3) CORE SAMPLES AT A LOCATIONS SPECIFIED BY THE INSPECTOR- S. CONTRACTCR SHALL PROVIDE AND PRESERVE ALL CONSTRUCTION STAKING TO THE LINES. GRADES, SLDPES AND ELEVATIONS AS SHOWN ON THESE DRAWINGS. 9. CONTRACTOR SHALL, FIELD VERIFY ALL CONSTRUCTION DIMENSIONS AND REPORT ANY DEVIATIONS BETWEEN THE DRAWINGS AND ACTUAL FIELD CONDITIONS TO THE ENGINEER. 17. THE TOTAL COST FOR RUBBERIZED ASPHALT AT ALL MANHOLES, VALVE BOXES AND INLET APRONS, SHALL BE INCLUDED IN THE ADJUST TO GRADE PAY ITEUS. 18. AL SAW CUTTING, REMOVAL, LABOR AND MATERIALS SHALL BE INCLUDED IN THE COS OF THE ITEM TO BE ADJUSTED, REMOVED, REPAIRED OR REPLACED. 19. PAY ITEM 'CONCRETE VALLEY GUTTER' SHALL INCLUDE ALL MATERIALS, LABOR AND EOUIPMENT TO CONSTRUCT A CONCRETE VALLEY GUTTER AS SHOWN IN THE PLANS, DOCUMENTS AND SPECIFICATIONS. 20. THE COST OF 'RCP, ROUND, CLASS III` SHALL INCLUDE THE COST FOR ALL EXCAVATION, BEDDING, BACKFILL, SHEETING, SHORING, ADJUSTMENT OF LONG WATER SERVICE CONFLICTS, MATERIALS, AND LABOR. R.C. PIPE SHALL BE BEDDED AND BACKFILLED WITH AGGREGATE BASE (TYPE "A' ) AND COMPACTED TO 95 PERCENT STANDARD PROCTOR DENSITY. 21. PRICE BID SHALL INCLUDE ALL QUALITY CONTROL AND TESTING OF CONCRETE PAVEMENT AS REQUIRED BY THE SPECIFICATIONS OR AS REQUIRED BY THE ENGINEER. NO ADDITIONAL PAYMENT SHALL BE MADE. CONTRACTOR SHALL SUBMIT THE TESTING FACILITY NAME AND CREDENTIALS FOR APPROVAL BY THE CITY OF OWASSO PRIOR TO CONSTRUCTION, 22. SAWED CONTRACTION JOINTS SHALL BE MADE AS SOON AS THE CONCRETE HAS SET FIRMLY ENOUGH TO SUPPORT THE CONCRETE SAW W1THOUT TRACKING, THE JOINTS SHALL BE FILLED WITH A JOINT SEALANT ACCEPTED BY THE ENGINEER. THE COST OF SAWCUTTING, JOINT SEALING AND ALL LABOR ASSOCIATED WITH THE PLACEMENT OF CONCRETE PAVEMENT SHALL BE INCLUDED IN THIS ITEM, °Nt Nuo THREE LAKES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO. OKLAHOMA _ PUBLIC WORKS DEPARTMENT Q si .. - �� pelT PfbtFLigH . _• , �__;_-____CUA NtEi vrzD,ECitp�d E/l12 - nwm ucET PRDIECigN !� SfRAu' euE DME fLOw .. a• vERrA^J; vcE EMBEDDING DETAI AH0.E F1RSf SfAxE TWCRD �PREYiO�ritr WD B+tE '� 2 KEBABS OR 2' % 2- WOOD SfMLT 21' IONC CRrvpa R1t0 WRE OR 11 BHCHORINC DETAIL STRAW BALE DIKE rao st t 9 BAtL� SHALL Bf PIwCED N A ROW p11Y1 E 5 Tom. y Ap11i1.�L THE ADAaCE11dI C+L£S. 2. EAfTfI BNE 5fK BE RELY E0 N IFE SC0. A mNDtW 0£ a S. K- SHALL 0E SECURELY ANCfWRED N PSACE BY STARES OR RE- s DRIVEN iHR01KH THE flaEFS TltE itRSf STucE N EACH TOR SHALL BE A11G1ID TOWARD TH£ PALVKK Y lPo0 BtiE N To toacE Bus iocEiHER. a. NSPECSHN1 BE iREOUE11f AA9 REPAiR DE OR RFPtACEttEHi StW1 BE wDE PRgIPiLY AS NEEDED. S. MtFS SHALL [ff REuwED WHEN THEY wVE SERVED T10F USFFTILWE4 50 AS �T TO BtDfX OR 6t8EDE T0. u SIAy OR BY THE OWN[R 6. 6+16 SHAH BE USFD Pd CWuxX:IA H pine RT BA1L Stwt1 DE PLACED ro SPAN wTL9WE OR CCNSIRUCR'D DRlJIMLE PATHS DES THE CCn?W.CTDA 5>vut a S•D 04 R£SVCo6BL RR THE {iKy,pvay. ALL ERDSxuf Aa0 SEW2Nf CCaMs mu � uweV p N RCO wORNm'C CRDER DtOot nE BE�asG CS tom, yCiW INLC H+ n: CEVt.Nt£ vEQTATNE LU9t 6 ESUBIIDCA NIDECiI'wt Bi Tf mtIRKrCQ At9 ANY wFt£SSARY RFP is1 SHali B< PEIffMtST awCE ErrRY > RATS AaD mfhpl KWS AfIER AM' $iC(!L E� G1F Tpt iH4d DS 6�£(!5 F£LYMtED Bf A-fR£EaC Wee Gt,Y,E ro eE ID(' Tm ca IRE).rorrxruur EIITBF A>�. reAaa.�>z wTERVd SiWL1L STinUCK BEICFS W6'iA�CTUv E�.WiQS rwD r�s atnv, pmt AAo smuoar mar c tnrenoa wff Ervsr'tE5 a ms THAT ttID ro ¢ NSPEnm PROPER bWdALF�1P AHD Chat. 6 COe6l%QgN pASLE lWE1GY 6 REG SED BY THE ma1AYiOR WTF]WS NC11I:E y>OQPgE� ggE{y5, [f8R6 Al0 ALL Q(1HR M-PRCWCIS EROet T14 W�1CIw PROQa PRAC)K's N3IRE PROPER wtFALLS HAt4N4 SPY.L PRMNRDN 4F A bEM1�iAdS mYI�tS MD PWGtC6 9V1L m2T THE F£q#9Elat5 06 P31 fEIYRAi, SLOE AM ttCs1 ALaCtS PRWEtt owad+CEYpIT At0 D�OYL CE H4iAfWiS v.9E u'QFRYxS 6 I r+EVivRED. T!E CWIfWGICR 6 RESAOe69L ii]R iiElSlppG nsvniv.+c�»Trs REcap®mawas, snTE Aro Em&vi RFiaaa>a ro EHA�E mbFii fU1C68fG DHY6If. SP61. PaEiVttns Aw C1EUCP mE,suRc,,, ErmRrs NWIDE mar AAf Hor urrtn rz t+++s COelPIXRlOS aM19 COHfN6M1ED SOflS PAsma rAarac ro 2za �sEnmE mcm a� woc€m sues \\\ 0.W Rt➢6YNL !]NEE ��6 CtFRS ttVt['T PROiFCT70P9 No srxE 8c 0/7/,S- THREE LAKES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO• OKLAHOMA PUBLIC WORKS DEPARTMENT NQTEs T� PHASE 5 PHASE 4 H � r H, / /' i PHASE 2 PHASE 3 g j / PHASE i { { { G ` ao zo 0 C FESSip C� t184z• PRfllFQ.T PHAqlNr Pf AN E THREE LAKES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO. OKLAHOMA u PUBLIC WORKS DEPARTMENT ENGINEERING DMSION CONSTRUCTION PHASING PLAN b� J - wr�s o rzR vu.-rs I CJ •\. a A o°stt3° 1 oa c co �� ° (Frsii: O.to l xcaE,E YinIE.I SEE SHEEP 14 FOR � •� °\. 3>90 / ALTERNATE ISLAND !' j(• c / \ / C.ONFIGURATION �- •\ � °•\;\° i /.. '�... .... i.�� / stas.mso \'� �./ �/- cag9`�-la,vy.• a1- vc a-uoo os,s�7�rox t :a`; 1 • / � �.:: \ \�`° ;,,°Q..- �'ws� cos se:- ePs r. ®\Y�9 •1`,\:. \`'\� / y / n �` a �,.� R-11� /�/ ;,. ` �`/� wssEr. t,.00 R a. � 5.1. � 8 \ �.' i•. ✓" 9?% E 6° � :rcitRSECRJu ® �\� \ -`�•• � \@ ///• ° /Ja✓ � / '® _ CSeM 5T0.5TA �oW CO �® srw ♦6390 � - bOn+q \ - / r / /" S ./ 1 \ a o sties ' \ 5fR>gg� CRI.6 fl a sJ R E A"E SPA 5] 06E5Er: 11 R \��, SCE ,• - 30 \� ' 1' N 1tblH PL E Sf0.30+OD.W ® s mac,ciE u�E>wr E 84TH COURT N STA 0+00 TO STA 6+19 0 ®�� ,�3a sa rt scuE: ,•-m' ® so rt 61 cm)ervawo,, ss.]o�so rt ® a- m c't[ aetticr M fl£ � 6313E ® M e -2a, Y ppy� I't wm• K a - ,ta>s I= 114te Y p ® a• awcxnc ,o]-07 rt .aevacv x o] cm r $I m m _ No G v, cm)aA^mac+a sea, so rt S CI ai d'.0 e I a• mKRn,: oar,caa. RI' g aIF ? mi = ¢ 6 W z idi< CM c E1 rt _ i I n]ss � .owT ossx rraro. ® ®g' ���++$�& ® �CbtpACfED a^ !T� -Y•S' ! \_': % f: I r °� I = { ® APA6S CA51V4^ m�TER d'aJSE lE CRU SR61H1 GEC I `•` `.'.... `^-� 2Y v'i � n � ' I ' C � ® FCC 1wlFR yy �i GM u -------- ---- -- __ IR�Pc�__ r-_______ d 34smam r6•E tsE o) sew s<oa der sssi THREE LAKES VILLAGE _ ROADWAY IMPROVEMENTS o.w „oo ,.w x.00 xsw s.w so-w °,ao s>m CITY Of OWASSO. OKLAHOMA °"o PUBLIC WORKS DEPARTMENT 1tuaL _ ENGINEERING DivISKKJ E 84TH CT N PLAN & PROFILE i su oevs3Y - s�°Aao.almJ G+i$ lc 9 L 01>3ET: 109 W' C w 1ImiH h E. S,A N 2 e � 11,E 2 nA =0 ST0. 1+x.0> � RRTC veal uR0 � E 051H PL w, StA )w W.9 t0 '.. @..Spy I S9n ,+u.,a 1 bo S,AJ+49i91ro EL 819.2b , 10.fi E,4 99.W L 1 TR-O,B.a EXtSTiwC atow Pt � ORSR: R R 019p6 OFiSEiit W R— \ a1D® 1 ® ® ® .. ,aBS ® _ m.,s e, m^I - lao I Ja oe -� � sa a,• : ,�>�, � ni�ro-3siro e S2S23:361Y_—_— e -� N 1161H{PL E 21555 _ -.------r - OsisE't, ro re h 55;55' m - �9J ® SI,I 3<4, 15g \ ge p✓ a a(v ✓ OfFSt / R^�/ ® s 9® '• ® OFfS-R. .00 R v-}!_ .�y �� . N ® 910MEla'E SIA wS,a15 \ 1 !31.91 CURB Vf �\ Oii3Ef: a 1.D0 R CCwCRETE VALLEY C1IfiER S I W-S 0 \ CtA,e PC (ASPH4T PAVE,eEM CNiil) Ex� oaw_uEwr z I Dort ceomn � i �.�°' Rna1,.0e ? e 1 j SEE SHEET 14 FOR _- SEE SHEET 14 FOR — 'l ALTERNATE !BLAND E a r a ! ALTERNATE IS ND CONFIGURATION pl� I ^Rq,}'oo �9o�ey m CONFIGURATION/- 1 •\ '� .• � / ,�... %- i �� ® oais� abGb>s+t "- aoa t / j l' _ . i I� caoaw N 116— TH PL F STA 0+00 TO STA 5+5187 SCXL i"-]0' $Iff Ia- RAtlW alg 41� � � �I$I ffi � �I Ig Yl\g �I� nlg � �Ig� i§g �I$ SI�S��31g , B D amR� E 9 I „- I I � i R61nG 3a• SPOat,e PPC -•--� I � � _ � "' � ••-• # i COveRAC,fD SUWRADC � ' ¢Y '({ I � iG1 I i 4 I 3a� a.so •-•.•, raou 2000 9e>0 Saco 9e90 ba00 br5p APPRppl „>.a5 9 R ® 6 CarCIGIL ,PmEVAr MPW O\ ,CSSa W R ® C maT£iE OR'MY ORRROrOL 13]-,O 5p rt ® B- CO„CRESE WL�F ARPR0�6L ,y.0 SD R ® � ,n.o¢,e aaacmr arena m ® s cowrFtie oxw,�wr APPRa,vi , - Sr) R APP1Carbl , 333 9 R ® r ce.csle aw.a.A, ArPm a+. ,x.w m rt ® a• tternt>t BRRt1Gr APPWo.ol ,x..a sn Rr APPR6YJt axm m rt ® s co.caal.>c oain.,.r ARraaol + sn R [ zs7cL ,me.Are � rr �r�m 35 ® �: f5ti: \im 2�• - �BSaCt IX aA,EW YALK9 AnarsT To cPAAc � � sbi:i$ ®%' , ��' � •��, a�>z-r a>i:Bo u `\\ L CVAe Pi ST0.' Da B9 Am VALILY CUiTEW\ i / 4Y ! i\ A ' CFCs K 06iSCi: wBP , PAKYCM T O+%STT: 21- L �jpg Skc 5a�C39 y\� -nD0' u wl£> CURB PC R.]5.00' ! CfF�EI: �Bg96 t� ' °i W_25.Cd SiA' oai0.eo OCFAI a,� R b\� ,6.9p ® J �� Of'TSEI: D4.00 L y /5zt DaA� h�.,BpO' •1 \ ?e2. / 4 � W 90B SAWCYIf PAVL)&Nf / / p \ sAV_T it) 42LC' ..\ _ -2%t l 6 g F 8 _ __ __ _—_-y__ �1 _ _ _—___— __�-_ ,cc.�• _ ___��_ _ _—N _ $ N 9967H E11 t0 C 6TH C AVE tfl'-S>,Tr 1®• ]> — ® ^ ._. -.. ,I � ^..icm .^.:C� B•E __ CUD CM)"' cm- CURS P ® RRit[ Mnu-3I cm)d j 065YT:�D.ro L AOASi TO CRADE � 91arn E 0.VE, Sik 2a89.64 E 941M PL K BTA: OBODAO iURs K Sfw %iiSD � OfFSEi��1.00 L CtAtO PC SiREEi 2 Sfx S0.R ¢q,6S5 SRtEET Se5,81 OFFSEt: 1i.W C I %>D.09 El at B. I ® e' COeK>xE}E D�f6[Y I# 5>ISL ;. Sfn —57 OfFRT: ,,.W L MfWO.OL ]A ti _ PPROp m R I® '' CCr4RlE' iT APPRGp; ,KIR SS Fi / , '.J I : `p. ® 6- LYpYF£IE 0.RBi•MY i ® BRB(tAY 6' CDNCR ,BSLB m R ® a' Ct%iCTZTE OA AM .�'9gL ,10.T1 SO R ® CpORIE Pa( Y APfMB)ApL INAB A R 50 a m ® 8' COTE ORBS Y ABPR1bL 6]3s SD iT s+xeE r _ zo• N 1 16TH E AVE Cm mwa c oeBc r APPP� l K3s � FT EA 0+00 TO STA 5+62i7 sc.Le ,--m' ® c anmar ® s' cu4QETe ooavDa• A4'eo•OL TaR m rt ® MwtaLC�,L m,� FT I I I I { c• j • o+' - .G,i = u g i !Y C �ri CA'D ADASi E)m'IDG SIQ li< i �I ' •� � �_�I� � �I� �I� �• !- YI_ i d � �j I� �= c , =t ��_ �' ®� LTGSIfG SIORv ' I • I #I I V ® Aa moos +m � i SIDE , Sla � SjS �m Ig `Iff I�j& I I?IB B � I.Ito 'ja � �jS �I� � J I y € �" < � �. s d" ,I� I � ml� SI� I � �� ® xua>• tmTTs.c s � 313 I j oIy d j s I I ( I ^I" s I miff aI� n s eIa > 9.2 i" �Io Ig ry a,a ffi I' loc ` c� e5 m: I---- -- -- - -t.aox ► I 1; � I�� '' i j I� j i y I as I - CCazPACIED __-------'-- IX S®' STORM Po'E -T pa� p[ IX a'SiON,b PPE L e' �6' SibNet P ® i ssID� THREE �ALLAGE g B� a�s a a" s � �I� ? � � � � � x � � � � � B>P> s.ao �e '^2<.ao• ROADWAY AIMPROVEMENIS CITY OF OWASSO. OKLAHOMA 3>Bo "90 PUBLIC WORKS DEPARTMENT ENGINEERING DMSION N 5 7 5TH E AVE PLAN & PROFILE E 84TH PL N STA 0+00 To STA 1+48.71 a 'j T v IA— 630 CIRD r ­�y APPR—K 1T/­ n CM a'—RETE �AY APPRO� � � n ® —ALL _—TELY ASPHV.T RA1 O 1) 620 c1m) -- --m, . , eos au WIN11 R EL 6's.. 84 sT N STA F 2 1— Lj IT s- -61665 E 84TH 5T N 51A 0+00 TO STA 1+23.1 o 2. its m - - - - - - - - - - — - — - - - THREE LAKES 'ALL, ROADWAY IMPROVEM CITY OF OWACqn ­1 ­ kGE ENTS DMA PUBLIC WORKS DEPARTMENT ENGINEERING DIMSION K ST N & E 84TH PL N PUN & PROFILE aac ¢° aaa "I &m p& �6 G oP axs 6aD aao J 01 -m C m 9,B OtB _m B Of8 898 � e,6 aia � Q m m STA 0+5n zO -zo ° 3D °18 Bta m m asa e,a n ry o STA 0+75 STA 1+00 STA 7+25 ¢a szc STA 5+50 STA 1+75 S•A a +00 ¢P �� Bm am jffiI �ffi/'• ¢° em 3J' ep s "� �'���x ¢,DSS tD1S¢ p m m at8 6fe ata m �$ mts _ m 6..EA n e nC -ap m D m 30 -2D D lo D m o +�+�LN j76 2+30 48 2q +50 STA 2+75 N 116TH PI F INTFRS�f T70N STA 3+00 STA 3+0+Oy 53 STA ?-25 .12 0.a - __.6�.�,P / _ ���/r ' -"�\ 65a 6• � g aie a,G o� �m e,6 6t6 'i0 T]"¢ aie 0o m o mo c m 0 m -m 0 m a i 012 STAB+50 STA 3+75 STA 4+00 -m o 2O 6t2 _zo o p 013 c,z ro D p aix STA 4+25 STA 4+50 STA3t7 STA 5+00 6m em am 8m Bx0 mm �� mS Km mk' 0 ®m mm mm mm 5 69C 99AVf9Ap' 33.. f k�0� 8C ��ffi 01H Ota � tl, OV 9p,yy'.�.1 �- 010 010 �0 816 THREE LAKES VILLAGE ® a,x `�• I° \ ROADWAY IMPROV MENTS a,a B,x Hfa ° 1a-—< 0 CITY OF OWASSO• OKLAHOMA5+2 _. -p STA 5+5p STA 5+75 aC x -;—,�-{ PUBLIC Wt7RHC f1FPcaieicur .� .. _._ m G R' v m k° QQ am s 620 820 s a2o 62o 9osx' ,o.ae' f S.BT m YY - 0 A _p 0 et2 6,2 612 E12 2 A -20 0 20 -20 mom 6t2 6 et2 -- STA 0+50 STA 0+75 20 20 ° 30 -A o A A 1+00 STA STA i+50 STA 1'-75 eb 6A eA aA BA BA m mm em mg� aim mm 6,6 mm 0 996 €F�m mm ei6 6,6 mm a _ _ &_ tt.00'903Ya _. B1C ��f y- � s>o laMTVD)7 Bit Bt3 Bt2 J o m \_ — 612-- -2Dm0® STA + 5STA +SQ D STA 2+7 3+00 STA +2STA 3+50 5TA 3+75 STA A «00 hie 696 616 696 696 �F'o oti 696 898 896 Bt6 6,¢ 9034'. ¢> ^ 692 � 9, 5.60'11� 652 612 � tJ -A 0 A p 806 e06 G00 6� m m CIF 4+75 -zo o 20 STA 4+50 STA 4+75 STA 5+00 CIA 5+25 a.a mm i e,e e,a am mZ j� D�a• n m' a i - fD.SS'ts.W' �g IX6teG NRO \1 ei2 643 � � B)2 012 Q 652 6tZ e,2 8,2 B,2 B.2 � STA 0+2 STA 0+50 STA 0+75 STA 1t00 CiA 1+25 STA D9+50 20 Bxa � o oK 6,6 6,8 $y a,e B96 z 948 fire �3'@� ��I"' z5t1 IOSY¢ u901T�, 9-00'm nm om mm mm q�m mm oe em za a`o3 652 692 812 B,Z 112 L— -b 0 D 1 -ZO 0 eO6 008 m ® ECG 0� 00H 6D0 m m m _ o,"\c STA 2+2 3D -20 0 p _p m m m m aC8 a09 m U B� BDe —A 2+5 STA — 7 STA 3+00 STR 3+?5 STA 3+50 STA 3 t 75 ��55 O.ST 99.00' at2 EDJ e� BOB B00 l7 Bro bD6 � �' 0 6ae 6� a� e�6 m 20 -20 + STA D4+50 516 D4+75 STA D5+00 30 p STA $+75 20 -D D 2D STA 5+50 IV 818 696 K[a m} 99.D0. 103]' a1I I � 8t2 —2D p p STA 0+50 698 c�c�c� 6,6 z � too .fo33' et2 12 v m.R M8 60g STA 0+75 E 54_TH Pt N ago km mk ap '20 -7A G y+00 p amm' ar rs.Dr Lx 603 m m �S _p D 20 STA 1+25 1 ¢ 1 a I� C" 2" rt°wCxNE55 Di RCET BEING ONS R p r, T—R GREATER . FU, ASPYW-TC Lb4T5TE PNEYF>RS 5A.'ClR CURB NN 1�/ai�E)Parp J,T JWrt- MaX C/C WTAT MP'! 8M .rW!! A w, °"Der PDai sm.r_E 7 UPO®Aw MA, BoX ortFc . t1E CDMIRACiDR SHALL ,NSIA11 11S IEYPyARY MA¢eD,xs PRax m DEc+•mc colsTR,.cIaN. z T � PEsr'�D�"oFFE.E�m.wtinai o�F > A T1£ CONCRETE BABE S,iVl Bf REIU.ID AFTpt PRGECT WIPtI:IaN BY 1TE LalIRA(IW- T>%TLED EDCtS W,M ,/O" RADab OR SaM",D JOtNi SnR'lk+F SEAIaa FB1FR L.q5 Ta• �E BW A a C C _ coucRceE Al nw+u aro CRzmiuo VM1D TnKa nr .rvRancu T \-aMT IDmuacE iF5) MW LCHCRETE CURD � GUTRR �� 2 TrPE T,' OOOT ASAaLL OR SfRCET OETNG uD DRMWAY �`" - C�Ovs TCD IX� EVER 5 CRUTErs Ek,S,tkC StREET� ] iYRE •A" .. �0� nSPrvti CEDG J NOTES FOR ASI4YLM CDAY:R(lE PA SAxRR WRFR D'-15 w% C C m'rt41 EVERY -----.'A ��<_ F� JOMi. TOOtill EDGES WRIT 9/O• R 9uCDNE SEaLNC FlLLCR ETRsr sue DPPpi uurt of DE3vRMED ETAL PUTT: A�,]4; DEFORMED lTE R•. i:'.11 :� •2311 1we1 1� •: .. 11: .i•.' •. Tox® E"'i tttT, ,/n• R stJ.%wC SFxinG iTLLER sn)coNE .,aTrr SELLER ZO Kp ROO EYPAN$gN L+➢ PRFtsgRpED EznwvS,Ox WTERNE a IE4PAN$aN .IIXNIJ 18 v24• SMOOM COWEI Ewi AT 24" C/C. -SEALED EXPANSION TRANSVERSE JOINT EXPANSION JOINT p PANSION JOINT TREATMENT TABLE s2. � xTAe•, suR A,.® Aen sEAUn 11mdSRlOewL .OWdT2. PVCFD` ED OARS SHALL NOi � CIeSER TwN 3• TO PN LVFJ(IVt TRw5Ii2R5E JD°R 3 1 1 •ION CAR - S. ND. GET. TIE B1 2'-O" LAIq at 1'-D" C/C. TO M SIRN°OMID AT CACN FNO IN AN N'E'ROVET) DAR LT!(+PORi DR PLACED IN PN APPRblED IIEOMwPX DCVKE PdiO THE FR[SN CONCR[fE. L ONGrTUMNAL JOINT • T O" SAWED TRANSVFRCF JOIN OME IIAIF OF SMOOTH DOWSE BAR ACROSS TRWSWRSE JgNTS s— BE COATED WITH ASPHAET OR CR E TO RsBNENT BOND WRIT CONCRETE SMOOTH DOWII BtRS ACROSS EXPA1,SgN .q,NiS SHALL BE PRODDED WTM EXPANSION CAPS, ANB CMTED WITH ASP l OR Cst 4 AS NOTED ABOr[. GROOVES N —O WY BE FORMED BY:(i)TEYPCRART EMBEDMEM Of' A SURABIE MANDREL(2)RtSTALLAIIDN C£ T11p! SIRIP OF PREI.OUEDED JOIM F R WTER—(I) SAWMB THE PAVEMEM M R ME CONCRETE H S 11PRDF1tFD. VIBRATORY COMPACTKTN OF JOINTS REWREO ° s TNICKN DOWELS SI COMDRM TO P HM W I. CRApE <O OR 80, RT.C( TO llgi x sm Uu _ :/2' IYRf ovroT � 3- Om, nPf 13- or..'xLRC i�ti� SLOK iWF -ti D,SE / fi vKi `gyp-,qp ry{+` CDu4K(F� AfXR4'� I--� `�nL1ED i� 45z iupWO FY",T:L�R C�5'T 1`B�SE C"ao,.�� �6u DRM RUT PA„ -PHAI TLC MNCRETF STR IT cEO770NcT art. oar q+ATE 2 Ta SU1E n „ p.-OL _ _ _ cacREIE ss.Y s TwE vFT aQml camm�s IXnr. ...J z FPF E%6Taa ;ugd�SE OR _ RROL-rrn oom. OOO . gao,z a. s¢ —7 sTANOARp SECDcau a-s Fw s�.R,� Fu�x sPE>rA-cw mMP T Doz sD. iOxsm: _� � a' aD Ps, roRn.,+e �—�T nr�'oc �`�'s,� i-s•• fT.Tirt car�.r I D- MTOOT TYr>E - 'L' ccl.watTm ro vs. sr�RR:cT�roa.. WTCH CUkO A.N / �l�D CUTTER ELEYATON z SLOPE �Op� _ OR . o _ �PDAEPrn DOT nAss aA ALL Sga W`'TkR GIBER CUi1LR Pj dPd VIiLLEY Cij17ER :ws ') CONCRCi[ SNaEL sE 4,D00 P (Oro Cuss A 2. EXPA45aN JORBSC ED RREOURCD AT T MERSEC1aN N'I1N D DU-1 •1: ASPrwLT 11— EM) [—T RavcVprt (TTP) oaxi�.nx RV'cµT.'V:i.Paou ,Rttao wwalE W�'�c}• E- �. �m To y;,�f ESSIaZ DR1�I •A DOffiIY IT'P) 0.Si SAID 'Ql ' SECTION 'A` � wv.L s .honk 'i` / 3 a+ THREE LAKES VILLAGE _ ROADWAY IMPROVEMENTS — CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT SOUTH ISLAND SIDE" K ADJACENT TO CI RR 517 •TC iC EXpKiwc FaniY t511- 2n t— 24 21 T.—sT STk -62.37 TC ,4t / — THREE LAKES VILLAGE ROADWAY IMPROVEMENTS CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DMSK>N ALTER-TE PARKING GLANDS X �A T SAWCUT AT CURVE 91UJISM�Mel Public Works Department 301 West 2nd Avenue P.O. Box 180 Owasso, OK 74055 Bidder Base Bid Alternates Item I Item 2 Item 3 item 4 Item 5 Horizon Construction Company, S 267,774.51 S 29,379.89 S 107,564.55 i I S 155,093.75 S 20,870.22 S 22,286.85 Magnum Construction, Inc. S 223,647.00 S 7,786.00 S 76,942.00 S 140,000.00 S 20,328.00 S 23,984.00 Austin Paving LLC. S 147,679.40 S 10,690.00 $ 140,706.00 S 150,500.00 S 36,209.00 S 26,105.00 Notes: 1. The base bid includes mobilization, sub -base prep, base work, driveway, and curb installation. Alternate Bid item No. 2 or No. 3 will need to be chosen to complete the work. 2. Alternate item No. I - work that could be, if needed, completed by City personnel. 3. Alternate item No. 2 - asphalt street construction. 4. Alternate item No. 3 - concrete street construction. 5. Alternate items No. 4 and No. 5 - two (2) parking islands located in Three Lakes Village added for the benefit of the Home Owners Association. If the HOA chooses to proceed with either of these alternate bid items the cost will be the responsibility of the HOA. TO: THE HONORABLE MA, OR AND CITY COUNCIL CITE' OF OWASSO FROM: ANA T-i l Y /ti S . PUBLIC SUBJECT: SILVER CREED. DRAINAGE IMPROVEMENTS — OFF -SITE IMPROVEMENTS BID AWARD DATE: January 13, 2006 BACKGROUND: In an effort to expedite the resolution of drainage issues impacting the "Silver Creels" development area — and facilitate a Development Agreement, in June 2005 City Council approved a two-phase plan for the construction of the Silver Creek Drainage Improvements, "on site" and "off -site". The "on -site" improvements, limited to drainage facilities to be located in the undeveloped property, includes excavation and grading of detention pond, complete with outlet structure and associated piping, as well as a structure to convey the flow from the Nottingham subdivision to such detention facility. A development agreement for the constriction of on -site improvements was approved at the January 3, 2006 City Council meeting. The "off -site" improvements included stormwater piping improvements throughout the Bradfords and Willows subdivisions, a collection structure in Nottingham, as well as the improvements to the Village pond (see Attachment A). The estimated cost of "off -site" improvements, including engineering design, is $623,000. SOLICITATION OF BIDS: Notice to Bidders was published in the Owasso Reporter November on November 15, 2005 for a bid opening on December 16, 2005 at 2:00 PM CDT. Five bids were received and publicly opened as summarized below: Company Bid Keystone Services, Inc. $ 569,229.95 MSB Construction Inc. $ 606,085.00 R.L. Hensley Construction, Inc. $ 703,382.50 Horizon Construction Company, Inc. $ 723,382.50 C-P Integrated Services $ 860,857.00 Engineer's Estimate $ 505,180.00 Silver Creels Drainage Improvements Off -Site Construction Bid Award Page 2 of 2 The consulting engineer completed a Bid Tabulation and provided a Recommendation of Award (Attachment B). Keystone Services, Inc. has met all requirements of the bid process and was determined to be the lowest responsive, responsible bidder with a bid amount of $569,229.95. It should be noted that the total project exceeds $500,000 — the sum allocated for the construction of these improvements. The recorded difference is attributed to a sharp increase in construction costs experienced since the project was first scoped. A public meeting to inform the residents of the details of the work will be scheduled in January 2006. FUNDING: Funding for this project in the amount of $450,000 is included in the Fiscal Year 2004-2005 Stormwater Division Capital Outlay budget (01-370-54230), supplemented by a $750,000 allocation from the Capital Improvements fund (40-370-54230-034). The total project budget is $1,200,000. Since construction costs for "off -site" improvements were estimated at $500,000, additional funding would be required to finance the engineering and construction of both "on --site" and "off -site" improvements. It is therefore recommended that an additional $130,000 be allocated to this project (40-370-54230-034) to fund not only the construction of improvements (including an additional $30,000 for potential change orders) but also Meshek and Associates Engineering Services during construction ($30,000). Adequate funding remains in the Capital Improvements fund to satisfy this request. RECOMMENDATION Staff recommends Council award a contract for construction of "off -site" Silver Creek Drainage Improvements to Keystone Services, Inc., Oklahoma in the total amount of $569,229.95. ATTACHMENTS: A. "Off -Site" Improvements Plans B. Engineer's Letter of Recommendation C. Keystone Services Bid 3 -EGE',- c— vm- -91— C—' S—x7 $— M'&..alc P— po&e uq* po-e Temt— Pedest. Ded— T— C—w— T— Finny Er (AA Types) O—h—d EJecbsc MdVV-6 Elmjr6c O'QMeed T— U-6-9-4 Lkdwr-4 CbLee Ti.— ; K*,d C— u'. 0"- L— Swr"-.w Lk. Sww-y S.— L;- S—h Mk (D —S=KK DEDW. ORROME MLy�FR 0-5 �tDES�CMInM� ,ZZ=ORT .=�O-D O.T.) TpN CLF5nff EMM AND THE CITY OF OWASSO STANDARD DATM IdAY 2DO5 SK41L BE USED FOR THE TECHNICAL SpEcFrATIONS. HORIZONTAL AND VERTICAL CONTROL NOTES: KXMONIAL aMlllk OQN40W STATE PLANE COORDINATE SYSTEM 'MD 1983 (1993) VERTCAL DKrL%k PWD IM ==r=2 �NNS ARE NOT REFLECTED IN THE FILED PLAT DOCUMENT 1-775.. 1 T 21 N CITY OF OWASSO, OKLAHOMA CONSTRUCTION PLANS FOR SILVER CREEK DRAINAGE IMPROVEMENTS E. 96th STREET N- 21 E. 86th STREET N. PROJECT —/ R 14 E LUCA flUN LOCATION MAP DRAWING INDEX I COVER SHEET 2 GENERAL CoNS-P,,c-,,O,, NO -ES SUMMARY OE PA" AND i11 KEY 5 SANffARY 6 WATER UNE RIELOC�-,oN 7 89� STREET STOP, SEWER PR-1 S 89th STREET STORM SE�e'Ea 9 jUNCT*N BOX CrTNLS 0 TRENCH CRATE DET/Ls STRUCTURE NO. 1 DETA -S Z CURB INLET */ —11OLE 141s E- AVE- & E- 57tn --ACE rz;=. 147e, F AVE- & E- 87t' T-CR�-�E SF_ TRENCH CRATE DETA S INLET DETAeS DC0,71ON TLET CHANNEL N. 143'd E.%Zlo- OUS-ORU SEV�- STRUCTURE No 1 4 [)ETA/IS 20 VERTICAL WALL CY­�_ 0�­ �" ­ 5pla 21 S70RU SEWO2 OUTLs,-puc-u � 22 'SCOUANEO- DETA&S 23 57th STFEEr DE-ENMON PONO 21 42- HEADWALL DETAILS OAO.T. STANDARDS CETCS-l-00 FPI 1-00 MFC-2-5 wa-l— OCI-1-12 CC-1-3 RDSD-1 Roso -3-3 PU3UC RURKS DEPARTMENT, N Cmr OF p"""d MESHEK & ASSOC%TES. INC. WILUAM T. MESHM P.F pLS DATE WESHEX & ASSOCLkTES. mr_ h. by -rUfy thd I m f­T­ mth the adopted _di__ -9.= of the at" of 0— 9—'muter �t—t. .-d drai-qe f—lij;-; that these *_ my the above -d f—goong pr— comply governingnanoes .n8 the adopted stand— of the Cry o the best f IVY k—med". mfamq;­ and "j'f. MESHEK & ASSOCIATES, INC. CA P�7 SAND SPRINGS, OK 918-241-2803 v T I 0 �tWM4M- R ROLL BE RESPONSIBLE FOR THE PROTECTOR OF ALL PUBLIC AND ACRRIES NCTtJONG BUT NOT LIMITED T0, UTILITIES, STREETS, STORY Ooo� BEFORE�EER lSi SERVICE LIES AND FENCES. ALL KNOWN UTILITIES HAVE BEEN &- WN ON THE N THE MAE L SYSTEM S PTO CONTRACTOR EXGVq By C<yypx I S�' NOTIFY THE DICE WE UTILITIES EOCKEED PRIOR TO EXCAVATING UIfLFTES N THE VICIOTy _2_6543 AND OF EXCAVATION To sam a TTIE SHAIJ. ME EXPOSED BY THE fXNIRACTT)R, WITH TEE' UTILITY OWNER PRESENT PRIOR TO 7- ALL CONSTRUCTION AND MATERIALS SHALL BE IN ACCORDANCE OF DE OOAHOMA S"004D SPECIFICATIONS FOR PICFNWA WITH THE LATEST EDITION ICTIO OF OWISSD STANDARD TON SPECIFICATIONS DATED MAY OF 2005N AND THE DCftt DEICUTDN: THE SITE DEMOLITION SHALL INCLUDE THE REMOVAL OF THE EXSMn CMVEM SIRUCTURM� PEDESTRIAN BRIDGES DOER IT WCESS Y TO E WO � ROAD WADS. POOLS. BUILDINGSPAYM OR FOR ALL OEICUDON ITEMS SHALL,BE INCLUDED NACCORRDIN C TO THE DRAWINGS. PAYMENT THOSE TES OR SHALL BE NCUDED N THE PRICE BD ITEEO 6161 �NOTED IN THE RELWAL OFPAY DEM ORSIRLICnams ALL DE310ERIED ITEMS SMALL BE DISPOSED OF OFF -SITE IN STRUCTURESD & NAbER ND REMOMS ON PRIVATE PROPERTY. 4. T CONTRACTOR SHALI.. INSTAL AND —AN SAFETY FENCE FOR THE PROTECTION � f AND THE P� ME CONTRACTOR SHALL PERFORM AL OPERATIONS �A'A PTO TIE RRmURElIfNiS OF THE OCCURATDNAL HEALTH AND SAFETY ACT (OSHA) OPEN DI%7YOTONS SHALL BE FENCED AD HAVE IE CODE OF FEDERAL REGULATIONS. P �S ON T� E1DES T AL TO WARN OF THE 11WIRA THE COIITWCM SHALL MAINIAIN TEMPORARY YARD FENCING. COSTT SHALL NCt0ED N � DLOMDED TRED EC@7G ITEMS THE SUMMARY OF PAY QUANTITIES OR TEEIE PRLCEFUQLID FgOR QTRER IEMMSN WORK WHERE SHOWN THE CONTRACTOR SHALL NSTAl. APO MAINTAIN A TEMPORARY 4' FENCE TO PROTECT CHILDREN AND PETS. 5. AL RFC STEEL SHALL BE GRADE 60. E ALL CRASS A CON BETE SHALL BE AIR ENTRAINED S- A 3/4CHAMEER LOT} HAVE � CORNERS OR EDGES CHAMFER® WITH LL ALL CONCRETE FYgtd1D 9W.L CONSIST OF A BURLAP DRAG OR BROOM FINISH. 2- T CONTRACTOR SK- SUWRT CERTIFIED MIX DESIGN FOR APPROVAL Ia. T WAY, TTOR SHALL NOT REMOVE OR DISNB RANY TREE WHICH IS OLYSIDE THE RIGHT OF �' THE CONTRACTOR SHILL PRESERVE ANY TREE WITHIN THE WORK AREA WHICH DOES NOT PRESENT A DETRIMENT TO THE WORK OR A SAFETY HA7ARD. INFO AS-BUnJ "HE CONTRACTOR S:Wi E E FOR ALL WF75IRUCiION STAKING., LAY"', 'BE SIRE OKiADeLISURVEYM SHALL BE PERFORMED BY A TE LICENSED IN 14WAN O SET OF RECORD DRAWRGS SITE AT ALL TIMM 12 PROGRESS P&MOITS FOR WORK DONE SHWL BE BASED ON THE PERCENTAGE COMPLETED ITEMS SHOWN N THE BD PROPOSAL_ FINAL PAYMENT FOR ALL WORK SHALL DE BASED ON T APPROVED FINAL SUMMARY OF QUANTTIM 13 THEEWTS OF WORK ARE DEFINED BY THE EASE EM OR PERMANENT EASEMENT LINES NNW ON T DRIGMM T CONTRACTOR SHALL KEEP ALL CONSTRUCTION ACTIVITIES ®TINE TTESE LINTS. ACCESS TO AREAS OLTISTDE T LIMITS OF CONSiR(DTDH SHALL BE NEOUTQEO BY T CONTRACTOR WITH T PROPERTY OWNERS THEONSIBLE CONTRACTOR SHALL BE CONSTRUCTIMLFOR GUIONG AND DRAINAGE OF SON. DEPOSIT AREAS OUTSIDE THE LAM OF M ALL OPCVIDO W REPAIR! OR REPLACOENT SHALL BE A MNBMMI THICKNESS OF 8-ACHES ON 6-NC"M OF AGGREGATE ZZ SDMP�D PROCTOR DENSITY AT 2S OPIUM MOISTURE CONTENNTT ACTION SHALL BE 95 15. WORK RETAIRFD OR IER1ID FOR THE COMPLETION OFT PRO= BUT NOT SP LY NOTED SHALL BE NCUDED N THE PRICE BD FOR OTHER ITEMS OF WORK. TIMM, COORDINATION TM ACCESS TO THE FpBITHIN THE WORAREA AT ALLW�FOMEOWNERS SHALL. DE THERESOSBUY OF THE com"C ORL 17. T OONTRACTOR SHALL BE RESPONSIBLE FOR All PUMPING TD CONTROL SURFACE OR �ORDWRFR ENGGWTERED WMNG THE aMUT%N OF THE WORK THE EXTENT OF THE GROUND WATER 6 ENATDWFL T CONTRACTOR SHOULD CONDITIONS AS 7HEY' EXIST THE SATISFY HIMSELF WITH THE LOCALES, DTTAND OTHER SUCH FACA.IilES SFNLL BE CONSTRLICDON OF ANY WSIiLCf ACCORDABE D PORARY NCE WITH THE PROMLOCAL. SANE AND iEOFTRAI REQUREMENTS ON SUCH FACLTiiES. NO BORING DATA IS BEND PROVIDED. 1iL THE CONTRACTOR SHALL PROVIDE TRAFFIC CONTROLCOMMENCING THE WORK PLAN FOR APPROVAL, BEFORE To- TESTIS. T CONTRACTOR SHALL BE RESPONSIBLE FOR TESTING AS FOLLOWS: SOBS: COMPACT TO 95% STANDARD PROCTOR, DENSITY. AND i 2% OF OPTIMUM MOISTURE COMPACTION TESTS ON EVERY B-INCH UFf, OR AS DEnyd NED BY THE ENGINEER. CDOCETE 4 CYUFDEJRS FOR EACH CONTINUOUS PLACEMENT OF 5 CUBIC YARD OR MORE OR EACH SINGLE PLACEMENT OF 2 CY. UNLESS OTHERWISE APPROVED BY T ENGINEER. TESTING MAY E DOME BY THE CITY AT THOR EXPENSE COST FOR TESTING FQt SGVRLL BE CCUDFD INELATED ITEMS OF WORK- NO ADDITIONAL PAYMENT WILL BE MADE REPEATED TESTS AFTER THE CORRECTION OF FABLED TESTS. 20. THE CONTRACTOR SHALL MAINTAIN THE PROJECT AREAS FREE OF DUST AND DEBRIS ON THE ROADWAYS AT ALL TIMES. THIS WILL INCLUDE WATER TO CONTROL DUST. STREET MLW'MM TO ElAiUTE SOIL ON THE PAVEMENT, AND REMOVAL OF OTHER WASTE MATERIALS. COST SHALL BE 8CU/DED IN RELATED ITEMS OF WORK. GENERAL WATER & SEWER RELOCATION NOTES 1. CONTRACTOR SHALL VERIFY LOCATION OF DEPTH ON ALL EXISTING AND LATERAL UNES UNDERGROUND UITUTES PRIOR TO CONSTRUCTION. REPAIR OF ANY UHLRy OR BERM, LINE WHICH ARE CUT OR DAMAGED DURING CONSTRUCTION SHALL BE AT THE CONTRACTOR'S EXPENSE 2 ALL CONSTRUCTION SHALL BE IN STRICT ACCORDANCE WITH THE CITY OF CWADASSO STANRDS AND SPECIFICATIONS FOR CONSTRUCTION AND WED REQUIREMENTS. UNLESS OTHERWISE NOTED ON THESE PLANS, ODOT STANDARDS AND SPECIFICATIONS SMALL BE USED WHERE OWASSO SPECIFICATIONS ARE NOT AVAILABLE 3. ALL WATER AND SEWER LINES SHALL BE INSPECTED BY THE ENGINEER OR HIS REPRESENTATIVE PRIOR TO THE CLOSING OF THE TRENCH, 4. ALL DUCTILE aRON PIPE SHALL CONFORM TO APPLICABLE AWWA STANDARDS. THICKNESS REOUERED SHALL BE CLASS 51, ALL PIPE SHALL BE CEMENT UNED S' CONTRACTOR SHALL PROVIDE SILT FENCING TO ELIMINATE STORM WATER SILTING FROM LEAVING PROJECT STT- REACHING THE DRAINAGE DITCH, STREET OR STORM SYSTEM. DAILY STREET WASH DOWNS WILL BE REQUIRED FOR ANY STREET WITHIN THE WORK AREA 6- CONTRACTOR SHALL PROVIDE CITY OF OWASSO CONSTRUCTION INSPECTOR WITH SURVEY CUT SHEETS A MINIMUM OF 48 HOURS PRIOR TO EXCAVATION OF TRENCH. 7. ALL WATER EAVES OR SANITARY SEWER CONSTRUCTION SHALL BE PERFORMED IN STRICT ACCORDANCE WITH THE DEQ REQUIREMENTS, 8' THE CONTRACTOR SHALL RESTORE RIGlHT-OF-WAY AS WORK PROGRESSES. RESTORATION SHALL BE COMPLETE WITHIN 300 FEET OR LESS OF THE FINISHED UNE AT ALL TIES. 9. ALL PIPE SNAIL HAVE A MINIMUM OF 3 FEET OF COVER. 10. TESTING AND FLUSHING AND MANDREL TESTING - THE CONTRACTOR SHALL FURNISH ALL MATERIALS• EQUIPMENT. TOOLS AND LAMB REQUIRED TO PERFORM TESTING OF THE NEW FLEXIBLE SLYER PIPE SHALL BE INCLUDED IN THE PRICE BID FOR OTHER TEws OF WORK. NO SEPARATE PAYMENT SNAIL BE MADE FAILED TESTIS SHAM BE RETESTED AFTER REPAIRS ARE COMPLETED WITHOUT ADD ONAL COMPENSATION. 11. BEGGING AND BALIOTLL VWL BE IN ACCORDANCE WITH THE TYPICAL TRENCH SECTIONS. SEE DETAIL SHEETS. 12. TESTING AND CHLORINATING SHALL BE DONE BY THE CONTRACTOR UNDER THE SUPERVISION OF THE CITY OF OWASSO ANY PORTION OF THE LINE WHICH FAILS TO PASS SHALL BE CORRECTED AND RETESTED UNTIL IT IS SATISFACTORY AT NO ADDITIONAL COST TO THE OWNER OR THE CITY, ALL TEST PLUGS, NIGHT PLUGS OR TMTTNG APPARATUS SHALL BE INCLUDEDINTHE PRICE BID FOR TESTING AND CHLORINATING. 13' THE CONTRACTOR SHALL PROVIDE ALL LAYOUT AND CONSTRUCTION STAKING REQUIRED. L STAKNG SHALL BE DONE UNDER THE DIRECTION OF A REGISTERED LALL SURVEYOR. LICENSED N THE STATE OF OKLAHOMk 14. THE CONTRACTOR SHALL NOT OPERATE ANY VALVES. HYDRANTS OR OTHER FRCILTIES, UNLESS AUTHORIZED IN WRITING BY THE CRY OF OWASSO. 1S' THE CONTRACTOR SHILL SCHEDULE WITH THE CITY THE TIME DURATION FOR TAKING THE WATER LINE O!i OF SERVICE THE CONTRACTOR SHALL WORK CONTINUOUSLY ON OF O I LINE UNTIL IT PS COMPLETE AND READ' FOR TIE-IN ONCE IT IS TAKEN OUi "' THRUST RESTRAINT SHALL BE SUBMITTED FOR APPROVAL A MINIMUM OF 7 DAYS PRIOR COMMENCINGTo DMEO=A(LECIRON PIPEOUFAC(DTIP) OR SERIES IBM FOR C 900 POLYVINYLOCHLORIDE PIPER (PVC). MECA1/6 MrWNRED BY MIA RRON. INC. VERTICAL BENDS SHAD, HAVE GRAVITY RUST MECHANICAL AND RESTRAINED JOINTS TIE RODS FOR GRAVITY THRUST BLOCKS SMALL BID FOR FTTIANIC CONNECTION. COST OF RESTRAINT SHAL BE INCLUDED IN THE PRICE 17. CONTRACTOR SHALL GIVE CITY 24 HOURS NOTICE IF WATER IS TO BE TURNED OFF. WATER IS TO BE TURNED OFF By CITY PERSONNEL ONLYI IS. CONTRACTOR SHALL AVOID POWER POLES. TREES AND OTHER OBSTRUCTIONS BTHE FIELD. Y D/OR DEFLECTION OF JOINTS SHALL SHALL BE AS PERNG WATER LINE TRMANUFACTURER'S RECOMMENDATION. CURVATURE OF PIPECOST FOR BRACING OF UnUTY POLE SHALL BE INCLUDED IN THE PRICE BID FOR PIPE. THERE WILL BE SEPARATE P PAYMENT FOR BRACING. CONTRACTOR IS TO COORDINATE ALL BRACING No ' HE UTILRR' OWNER, 19. FITTINGS AND VALVE LOCATIONS MAY BE FIELD ADJUSTED TO AVOID 'STING OBSTRUCTIONS AS DIRECTED BY THE CITY INSPECTOR. NO ERA PAYMENT SHALL BE MADE FOR SUCH FIELD ADJUSTMENTS 20. ALL FITTINGS SHALL BE CAST IRON OR DUCTILE IRON, 1. LIMIT USING 2DAMAGE a6RNR GLLRES DENML SIDE MULTIPLE RROADSRSHALL BE REPAIRED FOR ACCESS TBYSTTHE AND ANY CONTRACTOR AT HIS EXPENSE 22. ALL 0"ATIONS SHOWN ARE BASED ON N.G.V.D. 1983 �y R r�\ol CAT W PALACE CONCRETE NOTES i- ALL THE COOT �ATINS, LATEST E SMALL BE CLASS A. AS DES+C.�TED 8Y ALik?v -" OF 02i}iER�WISE SED EDGES OF CONCRETE SHATED,LL BE CHAMFUED 3/A' Uh1ESS 3, C"EAR DISTANCES FRO¢ --PLACE COI R SURFACES TO REINFORCING SHALL 2' FOR WADS, 1-1/2' FOR SUPPORTED SLABS, 3' FROM THE BOTTOM UNLESS OTHERWISE NOTED. OF FOOTINGS AND 2' FROM THE TOP OF AYE 4. RSNrORcwG STEEL SHALL MEET AMU SPECIFICATION A615, GRACE 8O 5, ALL BARS SNALr LAP A Mrt 7MlRd OF 30 BAR Dn E1,,, OR 72'. EVER WFICHIS C3REATER, UNLESS OTHERWISE NOTED BY THE ENCINELi, FILLED, W FINS RALL EXPOSED CAST EMOVED PLACE LAND BfE SURFACES D P L HAVE ALL IVCS PANTNIO, RF1:7YED AND BE FINISHED AND PRS ARED FCR 7. PROVPX FOR 4' ROUND= AT ALL EXTT OPENINGS, S. PROVIDE SMOOTH GOUT FILETS THROUGH JUNc-,CH BOXES A`.O HmHO E - I GENERAL CONSTRUCTION NOTES CiTY OF OWASSO, OKLAHOMA DEPARTMENT OF PUSUC WORKS RIMS AW 6Rb m PRvP rR I Meshek & Associates, Inc. va me vva+ s,�.,., ,-.!• •. .i:111L- Exd IIe � PViiS IMT Nfd1TTV t ax AvaalmNr, Lao is i _ G. DOpIa?�i®E)9GAYAi1tYN' 2 CY. 9v2 t_'.i StZATRaSOt$N IF. LIW ' SAm®fl'�Y9m TEAMW D SY. CY IZA9 293 L. 5 IQFARG ASIYNESQt.�TETTf£w ) S.Y. TON 3m I Ya 1 igt4] - A4R4SQll1IIlTYP£C IM�L ) 4 TON Iro 19 uj ` •w•.@OF)EFp[SMAtLStLCT1Rg r-�E A 9.13 CT. CY. 1 ro ffi 3 amw sat$, xl to D.kD elm9s � �9ATIf19N1am AfLQ.TTFJ.MOl1•RABIE FAs>r AIIC IF m 16 S.Y. ST. - AI r f NEQFSEx110VE ATI�IA�IL T 16 Sy' In 16a1 Q1RhSEYAIIETQ.TTHa BQC raa®aSaAA1EMTL:OUIig HAa.IEAl01m1 IatIIrl�@y'IpIQI)BE}p,DtWtOBF%tAa1EA`Atma .aMlepErlRAaQAIOIDS2R{CTI,R£NO.3 16 12 ST, is SS I 8 I Ix ti 1 12 :ua Boxrnllmcsmuul�Dg6 1lAMR1fErMAMEAfO1DTRUCI1.lrEM) e2 1S 1 Ix IS ` s aaa .MA1�R11E1YfiAMEA1'O[IDSTRLICIIXEx 12 13 I®crcaanAao.Es(NarEu 18A Ix a is 1 _ 61D a ra 1®cT1a1v11Y9noxoavTE1 s a Is 1 u Is 1 3 L K�< ?' ncYFi�wlltarroOtAnE ffit-TrAT9[l¢]H[ B.�YFD05TaGSx1EUY1I1lENOs 1) la u IX G as a I St eSZYa Q11p bOIIGKD)QY1S 11 IF. Ell v � aspP rl2aCAOlOIXI2 aalo rlrDlcASBaLYrs U N LF. If. Ids 2s Q1V rQZICaoltFrti N LJ� 3l1 � a'>•�+Tlea..oamns 11 IF. 219 A AICYIID!@Q�GlIAT9WL AILiZ.P11QONH(ASixS/FUCxIP£a41 IS CT IIL66 Is I1 ® ItHtT'Kffa-rw �aA���a @SA12sStS M.V.BOS a LS FA ro $e IS i a3 gym' 19 � Ls 6 :QffiAL da Fw 1 QwIFST1taLTLR£N(LA � I 4 Q 1FSl1EJCYtB�V¢II- STA¢CTiB1ENp H <S � i 1 t9'ffiAL ■AEo FA 3 A�JfffiDG90N S 53®[A OFYAYt]F A GAJOIIS2Wp1G LF, 113 A �SID.AD '• D YA'O[lr'wTA[g;=, a11QiEaCILP ArR'A CISLQA4A@B.T>A00.TAR2A'® CY I60 ID i_F. IIs I® �D9g� O FA 2 3 S91(F) EHialiG�T]uMI FA 12 Y mn'QATOaS1W FA 2 W�:-Aft;ltII�rASIIOORCJV[A[8.0('ATl}tlMATQEIi%l1Ali1aACY.Qi(1:1N(CLFST�CVQU LF. 16 notE U FA 2 L6 11gE,WOFYEJ(bTINGiNV9(fI AIASTBi roMAIN ID FA : Fw. 2 6c n IwcAaoastA,aA,oa®Ins �. NOTES: 1. COMPLETE ALTERNATIVE I QUANTITIES aIL t (f441 19J. D6OdIWN aUTHS aATL m arwBB+carmoruemac Is ts. I be M 1@a 2T}A IaNQA�I®IXGVATKN SRDSIAB BBLANDASW PIA�BYMETHfO'� GY. S.Y TIC _ )I 30 A®8' TEMSETIPE•A• n n TSD a1u 58AkATgt FArJC A6FNALrmNoaETnEa S.Y. IA >a . AsxwuaY+aL Txec ra, YS SBAB QA4•A• mtXRtTE CY. TT 311(A RIDiUR@IGSTHS. 1� TT 6A(B 6•CT)MBP•ATgtN QIRB APAlL1T8L MOUNTABLE � Td 601U-I IT TTPELA MBIBp IUP �, i d)i M2 F4'aHNeLANKET �, ro 6911p FIITBIFABRIC EI II 610fA 61 a'NagRT£S1aEWAlI. .¢• LET W rtH P6EONT6 S.Y. I ❑ 61 w NI BBAOVwLCf6)BLCYUI,6 wlIDOSt IA-(1(Xt5 MOBBpATK.N t0 LS � u as narac � T1NFFICNNIRCC � I. WORK SHA1,L CONSIST OF CLEARIIG. GRUBBING, PEuCV:<;, A: _ _ _ _ `_ A_ VEGETATION AND DEBRIS WHICH ARE MTiP DESGNATEO uIvI- z: ROHT OF WAY AND EASEMENT AREAS, EXCEPT SUCH 08. ,- a -- OR ARE TO BE REMOVED IN ACCORDANCE WTTH OTI'£R SF,G-.I'> SPECIFICATIONS. THIS WORK SHALL ALSO IM^_I.UDE TIE F.:�='i<JO•. �-=i I ati:.P• '- DEFACEMENT Of ALL VEGETATION AND CejECTS DESaO --ZD. 2. INCLUDES ASPHALT PAVEWENT REMOVAL NO FACTOR F = OUAHTRY INCLUDES I00 CY FOR UNDER CET AS DIREL77 El S. TO BE APPLIED TO Alt DMURBED AREAS STEEPER T- l E ' .,` ,=ASS WATERWAYS, ALCNC STRETS, S CKALKS• AND A 2' STRIP AL„RD CC+c_. ^_+ ,xa, A_ OTHER AREAS AR TO BE COVEFn Br SEEDING IER� c• -E r,, � E?.scN, CC_y METHODS ARE INCLUDED IN OTHER TDdS OF %vom somO G g� AS BERMUOA OR F-Cs LF TIEPcENOm ON THE SHALE CIX•QYn'a's AS - - ENGINEER _ _ a. CONCRETE LOW STREICTH PAGXFILL SILL BE USED A7 -F: Y c-;lcs5l:Cs AFL TRENCH INLETS O:LL.NI INCLUDES 10 CY TO BE USM AT n- - QUANTITY 5. QUANTITY 9VCLUDES 20 C.Y. AGGREGATE TO BE USED AT _ E0+'.L."c INCLUDES COST OF SUBGF METHOD "B" ON ROAD,.IS A,C F'. _ -4 6. ASF"HALTO CONCRETE' THE QUANTTY IS BASED ON A UN:' MSG`•- `T' S P"_C9`: x- SQUARE YARD ONE-�i (Sy-aN)- COS NC UCES ALL PRf6,C4 -• PAYMENT BASED ON FESTAL FIELD MEASUREMENTS 7. CLASS 'A" RC)NCREE TO BE USED FOR THE VE2RC% W L C>--- F_'uR ANC -A- S. CUSS 'C' CO'NCRE17E TO BE USED FOR THE PAYED O-- a. A_ ° `y_ _• cr_ CONTAIN FIBEFtMES{ REINFORCING, 9. WASTE MATERIAL SHALL BECOME THE PRCASTY �' THE CCr-a:.,R A` s OF BY iao-t 4. A MANNER APPROVED BY THE ENPNEER. (INt1lh"'ES Oh`TaA`" AC SZEAG,C REMOVALS.) 10. ALL REINFORCED CONCRETE PIPE SHALL MEET OR EYCE,E'1i AS,Ie Cn5 JOA TS. ALL PPE JOINTS SHALL EP SIFF/C1EM N PREVE.Yn P:`B�..A"i(i CP SCE Cr EXFlLTRAnON OF STURDd1WTFR. ALL PIPE Saa4y HARE AT LEAST TT-_i!tt GAEC S A\ AN EXTERNAL BAND MEETING ASTM C877-02. COST SHALL Be INC.•-LC-_- S --E x'C- SC PIPE 11. PRECAST CONCRETE MANHOLES AND FRS S4Ll_ ME- OR EXCE7 AST, JOINTS SHALL HAVE "Q" RUNG CASKETS AND AN EXTERNAL BAYO .--VG CR EX•�.G C877-02. INLET RSFRS SHALL MEET OR EXCEED THE COOT SPECFICAT,CN FOR STA,_ ,n MEDLAN DRAINS. MANHOLE FRAMES AND IRIS AS WaL AS GMAT ES S. ALL -zE hC:' UC.S DN THE PRICE BID FOR THE INLETS. MANHOLES RISERS DR MAN4oLES. MAti E PAL BARE THE NAME OF THE CITY OF OWASSO. 12. WATER PIPE AND FITTINGS COATINGS TD MEET A'9/AnW4 CtiE!4':.'5. PZY mS,rr REQUIRED. C IE VERTICAL RESTRAINT SLOCCS SHALL BE zh_LC A - E PEE gr FOR PPE 91. SERVICE RECONNECDON FOR WATER OR SEWER SERVICES S's:1 BE Tr:10E1` h -� PRICE 81D FOR OTHER ITEMS OF WORK. RESET METER SHALL INCL'JCE A:. MA,�.•ALS q LASCR TO SET THE METER AT FINAL GRADE NC 14. INCLUDES 12 CY CLEAN CRUSTED STONE OVER FILTER FABP,C FCR PA'.S-) C("}_ 15. PRICE INCLUDES ALL MATERIALS. EABOR, PREPARATGHL FP: LNG, AtiC Sa'a C:�. I6, ALL VALVE BOXES AWVSSEU TO GRADE SHALL INCLUDE 18 9 ES CF CCMCRc:c AROUND VALVE BOX 17. STANDARD BEDDING °..'A7MR SHALL BE MEASURED TO THE .vFA- L.'S TRENCH. 15. CONTRACTOR TO SUBMIT A TRAFFIC CONTROL PLAN FOR APFROVAL, ?J.r: iC CO^ .CL BPALL BE IN ACGOROAHCc WITH THE UNIFORM TRAFFIC GOCE "GML NO A-DCYPAYVEe. F=R SIGNS OR SERVICE 19. QU+NT•i TO SE USED AT THE ENGINEERS DISCRETION. 20. QUANTITY INCLUDES 5CO POUNDS TO BE USED AT THE ENG^Nt�S IX5.^.2-DJ,� SOMMAHY OF PAY QUANTITIES AND PAY ITEM NOTES SILVER CREEK DRAINAGE IMPROVEMENTS CFTY OF OWASSO, OKLAHOMA DEPARTMENT OF PUBLIC WORKS PiNB xo 6sTBUTFs FIST TD sr. Meshek & Associates, Inc. nAe n,T 11 r, ms.V.� Q CD I CONTROL POINTS: _ NU418F3t NORiIIHIG FEMATION DESCRIPTION 332 . 2AS6G 654.65 60d NAIL SET 135 473757.24 251210632 544.03 A44C NNL SET 136 473757.15 2611817.90 543M MAG NAIL SET 2D4 47272D.45 2612794.47 &ISM 6Dd NAIL SET 1547 475457M 2612D24.13 65"3 3 8' IRON PIN 1951 473971.01 2612770.72 640.49 1966 475451.22 2512140.46 654.09 SCRIBED 'X' ON N. RIM OF SM. SEWER MANHOLE 1970 474405/15 2612155.65 648.30 CHISELED BOX ON N.E. CORNER OF S. SIDEWAIX OF B9th 2655 474367.11 2512021.16 647M CHISELED BOX ON SS.E CURB OF 141et AVE. & 89th 26W 474332.79 2611617.21 650.45 CHISELED BOX ON E. SIDE OF DRIVE 0 13911 E. 89th 3034 1 473923d3 1 2611974.04 647.11 3 8' IRON PIN 3637 473500.99 2512007.53 644.09 IRON PIN SET 3963 473200.55 2612669.43 640.64 CHISELED BOX ON N.E. CORNER OF S SIDEWALK 4176 473105.10 2612877.38 633.95 ICON PIN FOUND W CAP 4296 473106'.S6 2612771.49 634.47 CHISELED 'X' ON TOP OF HEADWALL 4855 474016.62 261T764.89 641.50 CHISELED BOX ON E. SIDE OF DRIVE 0 13911 E. 89th MET EO KEY MAP DRAINAGE IRAI RR V�EIBENTS CITY OF OWASSO, OR6U A DEPARTMENT OF PUBLIC WORKS BANS AND ESMKTES PIRPAM 6C MCHI16k & A880CY6te3, Inc. � mow s.aw woe m,.e amN. aom�.. ion pep xn-ao> r En wie rtae mxe yen R„m,e vsle a dm EXISTING S' PVC SANITARY SEWER a' PVC SEWER CONSTRUCTION NOTES: I] CUT. PLUG 4 PILL a' PVC SANITARY SEWER UNE REUOIc upplH,ptE, Q S" NEW S' DIP INTO MANHOLE MATCH EXISTING :LOW LINE, RESHAPE INVERT E, RELOCATE STEPS. ® CONSTRUCT B' DIP SANITARY SEWER LINE. O STUB EXISTING S' PVC INTO NEW MANHOLE Q INSTALL 14 IF 1a' STEEL CONDUIT WNH S' DIP SANITARY SEWER UNE CARRIER PIPE C49'�R — Rw Q25 EPA= EQUALLY 1.5- MIN. CLEAR AT PIPE BEND PIECE ENCASEMENT ®ETAL SEE Cf1Y 0£ OWASFiO DETNL t#Xi-1 StS'@v6 �' % /L' %a'�FS i8e.l � FF^EJ 1Ya'.�4 TFE' vc(,;npr T6 e4'3CII Easnwe THE �nmrFA s Tus Hzm PtC�} aac saT_'P°=Xl3h.. TE VAWLb TEST SH— w fWWF.a:iURED CY O&)r 35-Vi5 « F.�JL AL", ALL. GiSP TESRe; EMIElkge,,' TFE mrooc4t SWYL tC .6-'gala' n£ A9 F`�T a' THE asmaeaE k V ^SAJ65 FO 000➢�T �' 01�%�Y (9�Gi (SO P� sH—, m IW .e 6a THE iAE SMW1 IE NffMItED €DR TE TO RCm TO 9 O'CIEST C, o�E,, THE MaNH%%E PA9$ THE TEST F THE T&C \T CS TE Mw (a.3 +'s! bcL1(H 1frCTAaf TEST T m+,aO�E P.�-TER - PaFS mH S w R .0les 96 OQ Ica 6tlES a 10 SEC 13 SET- 16 SEC 99 SF.L g SE-- m SEC Y6 SrG 4 SEC % 12 95 SEC 9a S2 a SEC S: S l m g F6 40 Sm S2 SET, . Sm :5 SEC M S2 26 5D FIT_ 6 SEC W SC, z 5EC 1N S2 26 @9 S01 i8 Sm m sm 91e SFL Y22 SEC a EKH9 Y A5 Set a6S ssC e30 SEC eg-g SEC a91 SEC. 6"A'dGXE OEPR6 Slv L SE ROAMED TO THE T RUE. ME�M1E �PIET 4M12 E "'IRPMAIM FYI DEPTHS ASME N FEET. ADD TIC Kith$ LISTED OY TE IAST 18ff OF ±is ?t3: FQR EA'SI 2 FM EEPT t vT THE p,4' M z FR TIC ksmW TEST. DE CoKr ltl¢ E, P'_'k, �P0.4� HC 1.`u� T THE TEST' P ri.=S L'M>v S<T SI I,,, Y fj Axz A, DST, Xt TESTNG ARE THE F. T - THE COxi>pCR2 AnD tai BE PF7 D a- ADDMDH i CYST TO THE OA iA. NO P-VTKRT -4 BE WOE m, ANY W'�FS' RhdC19 PsavE K`T F0.W TPE �'C.lApB TESZ CITY OF OWASSO, OKLAHOMA DEPARTMENT OF PUBLIC WORKS _ Yeshek & @ssociatm Inc. N. fl4 ®gg CONSTRUCTION NOTES: ' Q REIAOVE AND REPLACE D=- ASPHALT, CONST. AC PAVING ¢ Q PROPOSED ®2 FULL DEPTH S WCUT EXISTING ASPHALT AND EXCAVATE WATERALS 2 WATER LINE TO A NEAT LINE. ❑S GAS LINES TO BE RELOCATED By ONG. ® THE WATER E PROFILE IS APPROX AS—BVILY WATER LINE DRAWINGWAS VARABIE.PROCEED WITH CAUTION. 4 ® ADJUST !HATER VALVE BOX TO PAVEMENT CRAM C C _ CJ665,N UTIGR EGAS L.RdE TE/ 2' GAS LINE I f V 6� € I i i 945 DER 640 WEER 1-� Lksm y m a W m ( WATER LINE RELOCATION NZi SILVER CREEK 0 e o DRAINAGE IMPROVEMENTS o m < y ( CITY OF OWASSO, OKLAHOMA x m DEPARTMENT OF PUBLIC WORKS 115 LF ' DIP W ESTRPINE JOINIS U t PL— — 6TevTC3 P Bs- E Br. _ If Meshek & Associates, Inc. u er DATE w,aa mud v,/m w+c.Q B E ' z— �vmxrv: OKIE':, cena vwfi w. occ mQ'T 1 F G 4PdPdEL (,FWPNG B'(, OTHERS Ll I L 4 1 70 SON. SEWER f / I, I , �._•-- 2 z Qz s Z 6 T • 10' II / %" RCP �— �-- 66 RCP �� \• 1. ' 3 T 5 T _ CAUTION 24'-5" I s tH'i lEl£PF9CNE 9 WATER UNE TO BE RELOCATED SEE SHEET 9 CHANNEL GRAwNG BY OTHERS I 6 . RC PR F[LE I 99 W N _ I mut w cLti NOTE: DIMENSIONS ARE TO THE CENTER OF EACH STRUCTURE - CONSTRUCTION NOTES: Q9 10' TRANSITION SECTION TO REMOVE CROWN AND SLOPE TO TRENCH GRATE. u SAWCUT EXISTING PAVEMENT. O3 REMOVE AND REPLACE BRICK MAILBOX. ® PLUC EXISTING 30' HDPE. FILL WTTH LOW STRENGTH CONCRETE SACKFILL (CLSM). Q REMOVE EXISTING MANHOLE AND TIE EXISTING 30' HOPE INTO NEW MANHOLE. © REMOVE AND REPLACE EXISTING SIDEWALK AND WHEELCHAIR RAMPS. I 25 42' RC .SOXI �2RCPPFOMLE— O` Sa EX.'S'..; =yTroT f CRGI\_ PL1 J 06J 0 �J..'. / �� RCP O O4X 3Q" RCP PRIM F CITY OF OWASSO, OKLAHOMA DEPARTMENT OF PUBLIC WORKS vcna um [5ileuTr=s r+Erx+� e+. Yeshek & Associates, Inc. er rer mac ww, wr , Ana ..R.c �xcT, maa I -'I 0 T8� LF 36' 0 SOx RCP I siec oa nsx CONMUC77ON NOTES; ® CUT AND PLW EX ATM 24' CPP. .'Tit %TDi tOM! STRENGTH CONCRETE BACKRLL 02 REMOVE AND REPLACE I AILBOX. ® TIE EXISTING 24' CPP INTO NEW JUNCTION SOX. ® REMOVE EMSTINC MANHOLE. CUT & PLUG PIPE. FILL BACK WALL WITH CONCRETE MASONRY UNTTS. ® REMOVE AND REPLACE EXISTING STVLVAL.K. © REMOVE AND REPLACE EXISTING DRNEWAX. ® REMOVE AND REPLACE EXISTING PAVEMENT. © REMOVE AND RESET WATER METER. L_J REMOVE AND REPLACE EXISTING SPRINKLER SYSTEM WTTHIN RICHP—OF—WAY. 900 LFg30' RCP STUB EX. 24' CPP ® 0'50% INTO STR. Is 28 LF h6• RCP 48 LF s - RCP j UKAINAGE IMPROVEMENTS ® 0.50% CITY OF OWASSO, OKLAHOMA DEPARTMENT OF PUBUC WORKS Alq _TES ,FRfTN@D 81: Yes sek A Associates, Inc. e� amm¢ o�xu 01 Q TED WATER LINE N, WATERLINE TO q B£ RELOCATED BE 474423M 66' RCP I I � I I S' —r I I i I I I T#ARdVG �1FRANE AND COVER sots emr to socu= NOTES- I- TOTAL WFA79f OF ERAAE AND LID a 380 LES STRUCdURE TABLE 2. E LA8T4 — NEDM N. R-1682 — STRUCILJRE SIZE VxIxH WESTERN No- 100 2 9ke-90•x9' 3 6'xe'-90•x6°-90• S. PLACE RX WATER STOP AROUND 61A3dEAXE RA°G 4. AD.AIST TOP OF RN TO PAVEMENT ETEVATMN. STANDARD 4° LDStAw'DLE RYA AND COVER 64&W 42.0 PRECAST AD.RJSTtffi RINGS 4° LD. ACCES ppm, STD. 4' LD. PRECAST MH RX T9 BAR M9 BAR t BAR TW2 BAR Za4 �Y e1JCY$ TYP. ROUNDM TOP,57DE5 Y TW9 BAR Qr RCP 30• WI BAR R# WA oP RCT W2 BAR 66 RCA 9 'VARIES W2 BAR �T RX 66• RCA W2 BAR WATERSTOR 2z4 XEYWAYS TYP. B• �, —I BI w I BAR �- SECTION A —A ° SECTION B—B *VERIFY ELEVATION WITH EXISTING PAVEMENT Q- 474422-79 26➢202723 ® 66' RCP 6' 4 iv CAST IN PLACE CONCRETE NOTE, I: ALL CONCRETE SHALL_ BE CLASS ll AS DESIGNATED IN SECTION 509 OF THE COOT SPEC LATEST EDITION. 2. ALL EXPOSED EDGES OF CONCRETE SHALL BE CNJIMFt,2ED 3/4' UNLESS OTHERWISE NOTED, 3. CLEAR DISTANCES FROM CAST -IN -PLACE CONCRETE SURFACES TO REINFORCING SHALL 2- FOR WALLS. 1-T/2" FOR SUPPORTED SLABS, 3• FROM THE BOTTOM OF FOOTINGS AND 2- FROM THE TOP OF SLA,SS. L.,, OT!-t c� NOTED. 4. REINFORCING STEEL SHALL MEET ASTM SPECIFICATION A615. GRADE 60. 5. ALL BARS SHALL LAP A MINIMUM OF 30 BAR OIAh4ETERS OR 12% WHICHEVER S GREATER_ LRVLESS OTHERWISE NOTED BY THE ENGINEER. 6. ALL EXPOSED CAST IN PLACE CONCRETE SURFACES SHALL F+AVE ALL VOIDS FILL©, BU245 AND FINS REMOVED AND BE FINISHED AND PREPARED FOR PAINTING 7. PROVIDE FOR 4` ROUNDING AT ALL EXIT OPENTNGS, 8. PROVIDE SMOOTH GROUT FILLETS THROUGH JUNCTION BOXES AND pA H01F_. STANDARD DA48iFiOLE IM ANo CwERPRECAST AUUSDNG RINCs WATERSTOP4° I.D. ACC6BAR STD. 4° E.D. PRECAST PdFiTWY BAR 7 BARTW2 BARTW2 PARI BAR�� TW9 BARW1 BARINCH 1WBARRCP ROUNDING TOPSIDES 42• a"3TOP..SIDEl t.AT-MSrO- BARWI BAR°VIESW2 BAR SAR 66EYWAYS W2 Al'8AR RCP yY2 BAR RX WATERSTOP B• a. B1 BAR i B7 BAR 6 SECTION A -A �° SECTION 8-8 '.DARD 4-FOOT to +OLE REr. STANDARDS WATERSTDP SAR I BAR 1 EV2 W2 WIR WI B4R PI wz BAR JUNCTION BOX DETAJLS DRAINAGE IMPVER�PUSLJC VKNTS CITY OF OWAHOLA DEPARTMENT OWORKS � a°o EsnaATs xlp.Aec er: Heshek & Associates, Inc. amrnm` � 7 me oexw�+ o�ns� o c P.O. Box 636 ® 20 W. 2nd Street, Suite 200 Sand Springs, OK 74063 918-241-2803 Fax: 918-241-9245 www.tneshekengr.com December 27 2005 Ms. Ana Stagg, PE, Public; Works Director City of Owasso PO Box 180 Owasso, OK 74055 12E: Silver- Creek Drainage Improvements Dear Ms. Stagg: On December 161h bids were opened on the above referenced project. There were minor discrepancies in four of the five bids but there was no effect in the outcome of the bid. The bid results are as follows: Contractor Keystone Services, Inc MSI3 Construction Inc. R.L. Hensley Construction Inc. Horizon Construction Co, Inc. C-P Integrated Services Engineer's Estimate Base Alternate Total Bid $ 569,229.95 $115,776.36 $699,622.50 $ 606,085.00 $195,293.00 $837,578.00 $ 703,551.50 $149,418.50 $867,970.00 $ 723,382.50 $147,102.88 $885,485.68 $ 860,857.00 $105,024.20 $980,881.20 $ 505,180.00 $145,442.50 $650,622.50 The bid tabulation is included for your review. We find Keystone Services, Inc. to be the most responsive and responsible bidder. We have worked with Keystone Services, Inc. and are confident with their ability to complete the project in a timely and workman like manner. We recommend you ask the City attorney to review the bonds to assure compliance with City requirements. If the attorney finds no problems with the bonds or unsettled disputes with the City of Owasso, we recommend award of a contract to Keystone Services, Inc. If you have any questions, please call the undersigned. Sincerely, William T. Meslick, PE, L,S Meshek & Associates, Inc. Encl. (1) 050 W A04 ®®®'atrrrrrrrrr®® ®®®® ®®�®FESs1q® wiLLlAnn T. ® Co MESHEK € 17353Ile oy ®®®®®®®®®®OKLAM®M ®®®`®®® PmjmcD SllvmlQroall Dralnbge lmprOvmmenas SW D,I,: Dmc9mbmr 16, 2DOS. 2PM ENI-.. Mgslsnk 8 AzsocWtes. Ix. KOy¢Wia Isms, Irle. MSS Ca,svw;bon, Inc. (LL y;®¢lgi¢y C-- SarvM-¢a He PO BOX 215 9SOS S. 4090 Rd. 9599 E 46rh Paw„ PO BOX Fd0 PO BQ af Bl W. OK 74005 Ooi gO , OK 74053 TO - OK 7494E • OK 74M O� L=P• OK ITEl1 NO. SPEC. NO., DESCRIPTION OF ITEMS UNITS QUANTITY ENGINEERS ESTIALATE UNIT PRICE ESTIMATED COST UNIT PRICE ESTIMATED COST UNIT PRICE ESTIMATED COST UefT PRICE i EED STMAT COST UNIT PRICE ES -TED COST '"T PRICE EST TED COSF ml QEARWGNOGA1sBWG LS S. S. ,a60.W 15.OW.W 95.OWm -M W3.U30 tSIDplO tSLmO 3 2D2(C)UNCLaiSIFEDEXUVAT-1 32] TEir+(WNi'r Sa ATgN SCREEN CY lF 593 1.1W 6.W 4,>36. T I .W A 9,JT5 lam .9mm 4,s0pm 2m 16,bm Z, D91 t31 taY6A0 MID tID lm 5CL0 5 ]N SIX.D SLAB BFRI4IW SODOVNC AGGREC TE BLASE SY CY 1.b49 S55 {O.Ws a.6 10,IW. 41.W Am om '.,2 2m$ JS.W 3.6- b. - tm 91IILSA'1 3aD0 l�la 6 3S5 SEPARATIXt FABRIC N 1,SW aO.W 4a.OW. a3(Xlm {.ID 4,a00 3mOD0 tm wSRIALTCOwCgETETYFEA SRNLT WHgiE�E TYPE C TON TON 360 I. a2 .2. 12.6m.W s 6.3 . S a m m 560m 19.000m Wm Wm i105m 9.000m 1OS110 m t¢,OmAO 0Sffi Wl b BAC161LL5, 1I T---WM s S Z-w S tl3ll4 mID Xsa9m ,S B C C1A55'A 5... STR TUH CY 10 13 5,1w RE9✓FOL:C +GSTEp. lD 13WS o.m $ 2Jlom lm ,5 Wt A-1 WI MI ITTYPE to%iv01 RP RAP falFR BIAEm�T CY CY aS.W aO.W t6{0. Om Wm3 ,1Wm Im l5m 9Afq M TWm I-SK, 3419 53TY lm2S SOm Wt B MTER FABRIC 6'C046wwIDN CURB ATq GUTTER.MOUNTABLE ST lF 115 TZJ i 1 ID 31Sm m 625 S 7,9S3m ttl.W m SA014m ZW 3b2W 2IDm SA9 ,&A 31tS5 i42a110 Z�0 ,1DEAm 6i 61 B ICONCRETE SOtIYAUt SY SY 30m .W l5 aSm 12.3m ,940m a6m m b.0)am 1a.5m Wm 1S]SSm t7AW XaS SSSY 111708E l61% 9SOD nSts 20 m bt B -CONCRETEORNEwAYRFPLACf:.MFNT GUTTFA AINf.'TXXLB3%Wr MSER i)iRvlCTliRE N0.21N(1UDEE FR,W AND SY l5 ..ID W. 1 .W 5 t ,OW .1W l9,OWm m 39 A S3 Jl 9r:T10N BO%W/RiSFR STRUCTURE 9q.3 09CLUDEG FRAME A>✓D lD 51D. MAHDLE WIFTtAME ANp ID STRUCTURE N0.5 LS lS i .W Z-2000.00 s 6. .W S.OW m {.SW.W 5.3Wm .4.500m 4.5W-.W S 45Wm 91.Y10 t9.3Wm ;TJSm ]Op1Jeb 31td.9B ta88^ 88 a3vXlID 7' 25 AIIATTDN BOX W/RLSERSTRUU-11A.6 6'ID.YNiDLE W1FRAME AND 11D STRUCTURE No.I LS l5 5.5W.W SWO.W .SW.W 10Wm .W i6.-,W 11.500.W .090.W 120W.W 6.OW.W 1 - 6.OW.W lT . m 14.60o.W eb i0 i <¢OOID -- ap31m aaal¢L aDTID aTmm >3mID 3ws 6t1 S JCRIRE ED. tO CIG DESIGN 30 CID.W»QEWr FRAME AND LD STRUCTURE N0.12813 LS FA S 1.5W. 1-W t.500.W S m S500.W SOW.W S.OWm YLOWm SSJO.W TmOm f4,6mm SR.56 ¢SS>0 SAX R30>32 S]OOID -att7 S9 611 YO.ETSrt11ION N3. 15 NOTEt25W.W maET <ZECaNSTHLkT1ON NO. 16 NDTEi LS 25W.W S. .W 500. 0.5W.W b.SWm 4.bW.W 4.b00.W 22W.W Z360.ID 23Wm IZ40m T,]A.60 I. T.]Mia 1ffiID S J1 612 61 G WFr. STRUC'ILgvE ND.a VALVE BOXES AE]AIST TO GRADE l5 iA a 25W.W i 250.W m 1,09pm .9W.W a00.W ,9Wm 1,6W.W t3. 300m 9Z-WO- 13W.W t OWm b0m 128Wm tA]m 49„51 amT9 19vini ,01X19ID ?Z 61 L REMOVE ITdD RESET WATER SLETER EA b s J60.W 3.aW.W bO.W I.aWm 500mS SaWm T1S33 E 03II.Lr i5nm 29a. 9 613(B maETvvOofYEJOSTwG.STv2UCiURE N0.9 t5 25W.W 2. .W .WO.W z.SWm S.OWm 100am eWm cSv.,3 ]Ts33S ta3ct2 1¢ID iaIDa a1xB 3P CLWRCP VrtDiCa{]JOWTs xamRmvmmcuJ3o9rrs lF u W1 295 s Jo.W 9o.W 9.OTO.W zs.sW.W 65.W as.W .W z4sss.W bT.W 1osmSt Xbb].W 1ZSm ur.W cSY m S s 9tm z s Am IS JT 61x6 ar rlwRrnwrrlecaa33uwTs N'CLw R�YIITN tF lF 2s m> 1.om .W 15W.W mo.W s.oW.ID ,910 s 130.W a2W.W J4.155.m E 4r.W 1>S.W 16Tsm Sus, zaTn s a,am ID ]9 B t SI --S 66' Q W RCP W S TREW61 UVATDN LF CT 219 ..02. m STAApU2D BEOfWGMwTERNL HfJ.pWwLL FOR 66' RCP ON b9TN BT. N, STRUCTURE NO. 1 GY l5 11. 1 UI 4) 61{A REEgVAI OF STRUCTURESAW OBSTRU TKwS LS q. W L 11 a5 6 64 D ST LS LSMZ6 9 , 1 a0 sb SF£CUL SPC-OwL i40mTItw,M�U Titp.p9 GRATE STRUCTURE EA LS i 4.W 16. eA W, eA 1 31 4 N SD SPECML S Ef1.L TRENCH GRATE ST1iUCTLME NO. 11 SPECLLL HGT STiNCTI#tE N0. 14 LS LS 11 m m m 11m0 16. m Si�oO OLmm DAr93S H L pwNAGE WPROVEIFJtis SW S m Y 632,366,95 5.OW b ZS 8 50081200 m 3825m fi ¢�A<P>p 196L0 4 mS3291 S OIMi .W a.W 9 m < 90 9 m 3m 4 M 13- D�f9.)9 Sm SJ[aq SJ EXUVATXJN LAID B40(FTLL 15 , CY 1W 91 8 .W b.W S b00.W i aim tOmm 9 Sm 90 Tom 9. m 0 bo, v,9Wm m H0W �p 5a.0 SAS6ID sSdL 2m m mas 55 W5311 6'450EGTiEE eEin EA 1W. tl00m 275m 1360m Imo s06. 93%. mID 36 5T 11 SOLD SLEEVE 91E['.Al11G FtFSIRANiS EA EA 2 11 1W.W 125.W S 2Wm S 95W.W 1m.W m.W S 9Wm 2mm 1Wm 5Wm E 1AOm 9W 930m SWID i3C0ID -3, R3 90m tGm '@f Sb W COH]VRwTXXI STOP RESET wwTER 3,4'SEHVICI=EX TwP f.OWETE EA FA S W.W 100.W 1W.W i ZWm 200.W a00m 9W.00 iIDm 9mom iW.W 1.WOm 1a5m 4Wm 3�m 4e0m SSB imA Tl5'_'S s 2m S -IS W SIREBT wAS>O01w1 WATERUME RESIXwTgp IJ t15 lm 1i5m S 8,96500 b 96,XSD0 OA E S 947Z1m 2W Y�D.W 8 )q,10)39 439 S Rt✓ti59 93. M?IRIO 6, 1W wAwID b 2.W t80m 5m S 4Wm b tOm S 3W S 9t5W b e36E S ,sam 8 ZID @ LL IS S 5.W S IIS.W 15.W @Sm s mm 9Wm S 90W b -b F.W S vyOID s 2ID S 9tbel I 6T CAt AHLW SO Y 45.W 4,OW.W i 69.W S 6S10m S W.W S 9.OWm 6Sm S S8'AW S 023E i 4 i 1 SS ]JLAI IS 1C . JT WALL N K 1 T 16 2 35.W S 9.OW.W E SWm Y ].aW.ID 30m Z1t9m b 4bp.W 5 a.23bm E 150m b I.SoOm S 2.amm S 10Wm S i90W S 9.Y�W b 1.)f11W E 1%Om S W4. T3 S 24m 36 S aST568 E asii>•1 Y 01m s 2IDem Y tJu_ S Ss! E6 tx TW.W S E I.OW.W .=m a00,W 350.W 9.6Wm TWm 8 SW.W b 9.OW.W b 1,OWm S I.OWm m brSW S a`AW s 89bW S a.>ti9ID 8 2aga3 8 936a 77 S a3R tZ S 2>riaa Z T9¢m S i>pcT s zmsa S Zak 60 NCI SV I L SEWER RELOUTIOlI 1 E 9.-500.W E ,5Wm b 12,¢19.m 6 S 4W.W 8 1a,13Jm b Z.SOom b S.SW.W S d3.>DOm b b ID Tmm S v53a510 ICSOS b leJC S >SAY3t Y s S 2. >f S >R1s0 T01-BU b S05.100m S 5692T9.95 S 606,m5m g )09i5a Sa TT330»m i I I S ®9ffil0 ATTACHMENT P.O. Box 636 & 20 W. 2nd Street, Suite 200 Sand Springs, OK 74063 918-241-2803 fax: 918-241-9245 DATE: Decemaber 12, 2005 TO; plan. Holders FROM° William `I`, Meshek PE, LS m City of Owasso — Silver Creek Drainage Improvements Bids are due December 16th by 2.00 porn. in Owasso, 01< Please acknowledge receipt of this addendum in writing on the bid form. The following items are for clarification or correction of the Contract Documents and shall become a part of the plans and specifications, This document shall be attached and included with the completed bid. 1. Bid Proposal. A revised Bid .proposal is included with this addendum. The Bid proposal is to be replaced with attached laid Proposal. please replace the appropriate sheets with the attached pages. 2. Construction Drawings. A revised sheet number 3 is included with this addendum. Please replace sheet 3 with the attached sheet. 3. Contract Duration. The Contract duration shall be 120 calendar days to substantial completion and 150 calendar days total. 4. Delays for utility construction. The Contractor will be given an extension for delays due to utility relocation as approved by the City. 5. The follow clarifications were discussed in the Prebid conference: a. The Contractor will be working in backyards as we] l as the street right of way on this project. A great deal of coordination and communications will be required with the homeowners. The Contractor will conduct regular information and coordination meetings with the homeowners. b. The pay item for remove and replace brick mail boxes is to include a temporary mail boat for the use of the homeowner. There is to be no interruption in mail service. Mail boxes and brick structures are to match the existing. c. The Contractor shall document the condition of existing streets prior to beginning work. oso%vno4 END OF ADDENDUM Please fax back to this office a si necl acknowledgment upon receipt of this addendum, (918) 241-9245 fax number CW No Date Time WE PROJECT IDENTIFICATION: SILVER CREEK DRAINAGE IMPROVEMENTS THIS BID IS SUBMITTED TO: CITY OF OWASSO, OKLAHOMA I I I NORTH MAINT PO BOX 180 OWASSO, OK 711055 The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with OVvrNER in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract price and within the Contract time indicated in this Bid and in accordance with all other terms and conditions of the Contract Documents. 2. BIDDER accepts all of the terms and conditions of the Advertisement for Bids and Insti-uctions to Bidders, including without limitation those dealing with the disposition of Did Security. This Bid acceptance period is sixty (60) calendar days following the day of Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within ten (10) days after the date of OWNER'S Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: (a) Bidder has examined and carefully studied copies of all the Contract Documents, the related data identified in the Contract Documents and the following addenda: rwlgmr*s . � � RM (receipt of all of which is hereby acknowledged) and also copies of the Advertisement for Bids and the Instructions to Bidders; (b) BIDDER has examined the site and locality where the Work is to be perforined, and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress and performance of the Work. 0403 00200 ® Page 1 of 17 (c) BIDDER is familiar with and is satisfied as to all legal requirements (federal, state and local laws, ordinances, rules and regulations) that may affect cost, progress or performance of the Work. (d) BIDDER has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified as provided in the General Conditions. (e) BIDDER has obtained and carefully studied (or assumes responsibility for haying done so) all additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may affect cost, progress or performance of the fork or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by BIDDER, including applying the specific means, methods, techniques, sequences and procedures of construction required by the Contract Documents to be employed by the BIDDER, and safety precautions and programs incident thereto. BIDDER has rnade such independent investigations as BIDDER deems necessary and does not consider that any further examinations, investigations, explorations, tests, studies or data are necessary for s and conditions Work at the price(s) bid and within the times and in accordance with the other terms BIDDER has correlated the informationoBIDDER, observations obtained from visits to the Site, reports and drawings identified nin Contract Documents and all additional examinations, c nexploratio tests, studies and data with the Contract Documents. OWNER(h) BIDDER has given discrepancies that BIDDER has discovered in the Contract Documents s the written resolution thereof by OWNER is acceptable BIDDER. The ContractDocuments are generally sufficient to indicate understanding of all terms and conditions for the performance of the Work for which this Bid is submitted. r r • ., • rzill,r r • M • • • • c rr r : rr NOT SOUGHT BY COLLUSION• OBTAIN • ADVANTAGE• VER ANY OTHER BIDDER OR OVER OWNER. 0403 00200 o Page 2 of 17 Its N®a Spec® Bid Description Extension II 411 (C) ASPHALT CONCRETE TYPE C, 150 TON @ $ 9P Unit � �ice in WSs, 0403 - BID 00200 - Page 3 of 17 WWI 10 509(B) CLASS "A", CgqCRETE, 12 C.Y. @ $— —5-'� Unit Price in Words, 11 509(13) CLASS "A", CONCRETE FOR SMALL 0110 C.Y. CO. CSTRUC4CW O) Unit Price in Words, LA 12 509(C) rui "U'lll CLASS "C", CiWCRETE, 85 C.Y. ro @ Unit Price in Words, 13 511 (A) REINFORCING STEEL, 3,300 LB. @ S--La— Unit Price in Words, 14 601(A-1) 12" TYPE 1®A PLAIN REP RAP, 30 C.Y. Unit Price in Words, is 601(A-2) FILTER BLXqKET, 16 C.Y. @ Unit Price in Words, 16 601(E) FILTER FABRIC, 125 S.Y. @ Unit Price in Words, 17 609(B) 6" COMBINATION CURB AND GUTTER, MOUNTABLE, 723 L.F. @ $ �A Unit Price in Words, 00200 - Page 4 of 17 Item No® Spec, Bid Description Extension 20 610(B) H.E.S. CONCRETE VALLEY GUTTER, 85 &Y, @ $ - 10-5 - el!" - — Unit Price in Words, Q 21 611 JUNCTION BOX W/RISER STRUCTURE NO. 2 (INCLUDES FRAME AND LID), I L.S. @ $ Unit Price in Words, 9 S— IrL 1!!�: rl7aftAlr 6j;S:P-0)0b S..-/. 22 611 J CTION BOX W/RISER STRUCTURENTO. 3 (INCLUDES FRAME AND LID), I L.S. @ S Unit Pri e in Words, 23 611 Unit Price in Words, . 24 611 JUNCTION BOX W/RISER STRUCTURE NO. 6, 1 L.S. @ ®" Unit Pricein Words, et..& $ �Clcl 25 611 6'1.D. MANHOLE W/FRAME AND LID STRUCTURE NO. 7, 1 L.S. @ S Unit Price in Words, % % 26 611 STRUCTURE NO. 10 CICI (DESIGN 2B), I L.S. @ $ Unit Price in Words, — 0403 00200 - Page 5 or 17 Item No. Spec. Bid Description EXtCM1011 27 611 8'1.D. MANHOLE W/FRAME AND LID STRUCTURE NO. 12 & 13,2 EA. @ Unit Price in Words, 30 -C 611 INILET RE -CONSTRUCTION NO. 15(COMPLETE), L.S. MAI` S SUD.— Unit Price in Words, I! c-5-60o. j: 29 611 INLET REO vrRU�CITOI�MO. 16(COMPLETE), I L.S. soo"— $ P- Unit rice in Words, tWcmtr -rA%ua 30 612 INLET STRUCTUE—NO. 8, 1 L.S. @ $ �10 ab Unit Price in Words, 0 0. 31 612(G) VALVE BOXES ADJUST TO GRADE, 4 EA. Unit Price its Words, s L (cob 32 612(L) REMOVE AND RE SET WATER METER, EA. --3 Unit Price in Words, %ft,/ S ) 33 613 INLET MODIFY EXISTING, STRUCTURE NrO. 9, 1 Unit Price in Words, 34 613(13) 30" CL III RCP WITH C 443 JOINTS, 401 L.F. @ $ GS?2 Unit Price in Words, 35 613(B) 36" CL III RCP WITI-1 C 443 JOrNTTS, 285 L.F. @S 8 .— Unit Price in Words, 00200 - Page 6 of 17 --- ~'^ ~~`- r^^~ `.. ^ - AlqqLiership (General Partner) Business Address: lem . .. - - 11, - - 1 1. - I I I I - . P it U -- ff. "V A - ZJ C I -V r;p , X tI A Joint yentgEe By: (Narne) KMI (Address) (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) 0403 00200 - Page 17 of 17 Item No. Spec. Did Description Extension 36 613(B) 42" CL III RCP WITH C 443 JOINTS, 25 L.F. Unit Price in Words, 37 613(B) 48" CL III RCP WITH C 443 JOINTS, 207 L.F. @ Unit Price hn Words, 6s,%Q AwA is 38 613(13) 66" CL III RCP WITH C 443 JOINTS, 219 LY @ $ Unit Price in Words, A �61A' S-- 39 613(S) TRENCI-V-XCAVATION, 1,868 C.Y. @s T — Unit Price in Words, (0c 40 613(j) STANDARD BEDDING MATERIAL, 1,068 C.Y. @) s —35-C - i® — — Unit Price in Words, $ 41 614 HEADWALL FOR 66" RCP ON 89TH ST, N. STRUCTURB NO. 1, 1 L. S. @ S Unit Price in Words, $ 42 619(A) REMOVAL OF Sm U- C TURES AND OBSTRUCTIONS, I L.S. 9:Sb.° Unit Price in Words, $ 43 629(E) REMOVE AND REPLACE BRICK MAILBOX, 10 EA. @ $ Unit Price in Words, $ 44 641 MOLIZATRION, tI @ t 7 Unit rice n Words, IDA 5ZOEO-1L5® 0403 --- ----D 1-1) OEM - P--,; 7 oC 17 Im- 47 SPECIAL MAINTENANCE GATE 0403 00200 - Page 8 of 17 1= No. Spec. Did Description Extension 52 WS301(A) RIGHT OF WAY CLEARING AND RESTORING, IISL.F.@S ' �._ Unit Price in Words, 53 WS302(A) EXCAVATION AND BACKFILL, 160 (�.Y. @ $—lzr— Unit Price in Words, 54 WS306(A) PIPE, DUCTILE IRON 6" AWWA C151, CLASS 50 CEMENT MORTAR LINT-D, 115 L.E. @ $-85 Unit Prier, in Words, S 91-1 40 5-- 57 WS31 I (F) 6" MEGALUG RESTRAINTS, 12 EA. @ Unit Price in Words,_ & $—q—(Ca —lnt- 58 WS314(C) 3/4" CORPORATION STOP, 2 EA. (za's Unit Price in Words, 59 WS322(A) RESET WATER METER, 314" SERVICE, EEC. TAP, COMPLETE, I EA. @ s, Unit Price in Words, 64-03-- ---131D 00200 ® Page 9 of 17 SUBTOTAL WATER LINE RE LOCATION -s' 0403 00200 - Page 10 of 17 Item No. Spec. Extension SUBTOTAL SEWER RE LOCATION S -3, ALTERNATIVE I QUANTITIES 69 201 CLEARING AND GRUBBING, I L. S. @ Unit Price in Words, O'Ev.'s— " � M I - '-� I 70 202(C) UNCLAS�JFIED EXCAVATION, 1,500 C,Y. @ Unit Price in Words, 71 230(A) SOLID SLAB BERMUDA SOD, 7,444 S.Y. @ $--I -- Unit Price in Words, 72 232(A) SEEDING, PLACE BY METHOD "B", 2 AC. @ S 'a ®0& Unit Price in Words 73 303 AGGREGATE BASE, TYPE A, 42 C.Y. @ $ ------ S®t�. Unit Price in Words, 0403 00200 - Page I I of 17 M' 75 411 (A) ASPHALT CONCRETE TYPE A, 33 TON @ Unit Price ip Words, 76 411 (C) ASPHALT CONCRETE TYPE C, 17 TON @ m $ (0m," Unit Price in Words, -& 77 509(13) CLASS "A", CONCRETE, 103 C.Y. Unit Price in Words, 'O&kQEGZ�%"��. 78 511 (A) REINFORCING STEEL, 6,500 LB. @ S k!!� Unit Price in Words, 79 609(B) 6" COMBINATION CURB AND GUTTER MOUNTABLE, 92 L.F. @ S---Al $ Unit Price in Words, 80 601(A-1) 12" TYPE ]-A PLAIN RIP RAP, 55 C.Y. @ S Unit Price in Words, 81 601 (A-2) FILTER BLANKET, 55 C.Y. @ Unit Price in Words, ------------- 131D 0403 00200 - Page 12 of 17 AM, 85 619(A) REMOVAL OF STRUCTURES AND OBSTRUCTIONS, 1 L.S. @ Sp 0 r- Unit Price in Wor S, 86 641 MOBILIZATION, @ Unit Price in Words, 0403 r- 0 'AID 00200 - Page 13 of 17 SUBTOTAL WATER LINE RELOCATION S q M SUBTOTAL ALTERNATIVE I QUANTITIES OAS A� �" 6LWorM - --I $_JJSr:1:W SUBTOTAL PROJECT ALLOWANCE $15,000. 4. ITEM NO. 129, PROJECT ALLOWANCE, PROVIDES FUNDS FOR "EXTRA WO AS DEFINED IN ARTICLE 2 EXTRA WORK, SPECIAL PROVISIONS, SECTION 009 The allowance will be used only upon approval of the Engineer and the Owner project representative. If a modification increases the amount of the work, and the add X E C T T t 10 RA he N 0 WO 0 w 0 1 9 3L 0 "r 01 k k d h add] C n t e 11 work or any part thereof is of a type and character which can properly and fairly classified under one or more items of the Proposal, then the added work or part there shall be paid for according to the amount actually done and at the applicable unit pric is 0403 00200 - Page 14 of I '44 The increase will be deducted from the total allowance, Otherwise, the allowance will be paid based on €a time and material basis based on the contractor's cost for direct labor, materials and equipment plus 15 percent of direct costs in accordance with section 00900. The successful bidder shall submit, prior to use of the allowance, a list of equipment with hourly rates for the use of the said equipment under the allowance. The allowance is as maximum. 5. BIDDER agrees that the Work will be substantially complete within 120 calendar days after the date when the Contract Times commence to run as provided by the General Conditions and completed and ready for final payment in accordance with the General Conditions wersa n 12€11 calendardaysafter 'the date when the Contract Ttr ies commence to run. BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each consecutive calendar day in the event of failure to complete the project within 120 calendar days. A. Required Bid Security in the form of Bid Bond, Section 00210. B. Statement of Bidder's Qualification, Section 00230; and C. All forms listed in Instructions to Bidders, and Section 00110. 7. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have -the meanings assigned to them in General Conditions, SUBMITTED ON r' 1 0 111 COMPANY:t b. f IF BIDDER IS: An Individual By: doing business as_ Business Address: Phone No: 0403 (Individual's Name) (SEAT,) 00200 e Nip 15 of 17 .. - - -- .. '. - - - , . 1- . -I-- -A 00-1-T&I r® A" A2Aq 1 —Ie—r S-1-1 ji 2 By: ....... (General Partner) Business Address: k A Am') (CORPORATE SEAL) (Secretary) Business Address: KEYSTONE SERVICES, INC. BIXBY, OK 74008 Mmy A ME (SEAL) 00200 - Page 16 of 17 - I • • -1 - • - - • • - .. m - , A / / -'A a U A U -- IL ^r 6 — e`I /r -t Z.P 1' N A U ,Dint VentLB-e By: (Varna) (Names) (Address) (Each joint venturer must sera• The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the inanner indicated above.) 0403 00200 - }'age 17'of 17 TO- THE HONORABLE MAYOR AND CITE' COUNCIL CITY OF OASSO FROM- ANA STAGG, P.E. PUBLIC WORDS DIRECTOR ENGINEERING SERVICES CONSTRUCTION— POST -DESIGN DATE. January 12, 2006 BACKGROUND: In November 2004, following council approval of funds for the construction of drainage improvements at Silver Creek in the amount of $300,000, city staff approved an Engineering Services Agreement with Meshek & Associates, Inc. for the design of Phase I of the recommended improvements in the amount of $25,000. The work included preparation of construction plans and specifications for upgrades to the existing conveyance system along North 141" East Avenue and construction of a new temporary detention pond to be located immediately north of The Village at Silver Creek. On March 28, 2005, Meshek & Associates, Inc. submitted an invoice for $10,399.82 as Amendment No. 1 to the Agreement for the performance of additional design and survey work beyond that specified for Phase I of improvements. The additional work was necessary as part of the easement negotiations for the constriction of the temporary detention facility specified in Phase I of the work. In early May 2005, following the completion of easement negotiations for the construction of improvements, the scope of work was expanded to include all work necessary to remediate existing drainage problems at the Bradfords, Willows and Village of Silver Creek — Phase I and II of construction. Amendment No. 2 to the Agreement, in the amount of $64,600.18, became necessary for the performance of additional engineering and surveying services beyond that specified in the original Agreement. Such work includes additional hydrologic and hydraulic design, and preparation of construction plans and specifications for the necessary drainage Silver Creek Drainage Improvements Post-Dcsign Engineering Services Page 2 of 3 improvements. Council considered and approved this amendment during its regular meeting of May 17, 2005. CONSTRUCTION PRASE ENGINEERING SERVICES AGREEMENT. The previously approved Engineering Services Agreement provided for hydrologic and hydraulic analysis and design for the full range of project components and improvements necessary to complete the project; design coordination with the Developer's Engineer and City staff` for the "on -site" portion of the project and preparation of all construction drawings, specifications and bidding documents for the "off -site" improvements. Additional engineering services after the completion of these documents were not included in the original agreement. The proposed Construction Phase Engineering Services Agreement is structured to include typical post -design engineering services associated with the actual construction process. For this project, these services would typically include: * Assistance during bidding, pre -bid and utility coordination meetings ® Preparation of bid tabulation ® Bid analysis and recommendation of award of contract ® Assistance with pre -construction meeting ® Attend meetings with City staff and affected local landowners as required ® Provide correspondence with Silver Creek homeowner's Association as requested throughout the construction process ® Provide additional hydrologic and hydraulic analysis as necessary and as related to the construction process ® Assist with approval of shop drawings, submittals, potential changes to design, consideration of possible change orders and field change directives and any other construction related services at the direction and discretion of City staff (including a weekly site visit) ® Preparation of record ("as -built") drawings — both digital and mylar media - following the completion of the Project. Meshek & Associates has submitted a proposal for a Construction Phase Engineering Services Agreement to perform these services for an amount not to exceed $30,000.00 (Attachment A). Silver Creels Drainage Improvements Post -Design Engineering Services Page 3 of 3 FUNDING. Funding for this project is included in the Fiscal Fear 2005-2005 Stormwater Division Capital Outlay budget and Capital Improvement funds. _+ COMMENDATIONS Staff recommends Council approval of the proposed Construction Phase Engineering Services Agreement with Meshek & Associates, Inc. (Sand Springs, Oklahoma) for the Silver Creek Drainage Improvements in the total amount of $30,000.00, ATTACHMENTS. A. Agreement for Engineering Services during Construction — Meshek and Associates, Inc. Agreement for Engineering Services for the City of Owasso, Oklahoma I q-11ver Creek Stormwater Detention Facility Construction Servic 7— J"q ?-0049 THIS AGREEMENT, made and entered into this / - day of 2065-between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, Meshek & Associates, Inc,, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to construct a stormwater detention facility and drainage improvements, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with construct -ion of the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, r which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY , which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION and further described in Attachment E, FEE/ MANHOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional AGREEMENT FOR ENGINEERING SERVICE ADOC Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. 7z1c ENGINEER shall not be responsible for construction means, methods, techniques, sequences, -procedures, or safety precautions and programs in connection with the PROJECT, 72 The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and fuxnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer -generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 9000HJMR_199112MSALQ���� 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall AGREEMENT FOR ENGINEERING SERVICE A.DOC be made on the basis of qualifications and experience as a Professional Engineer. 9.L ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall -make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.1 ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 101. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 1L COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. AGREEMENT FOR ENGINEERING SERVICE ADOC 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval. 12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 111. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 142 CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. ill i W R 9 0 To ENGINEER: Meshek & Associates, Inc. P.O. Box 636 20 West 2nd Street, Suite 200 Sand Springs, OK 74063 Attention: Janet K. Meshek, PE, CFM To CITY: CITY OF OWASSO, OKLAHOMA P.O. Box 180 Owasso, Oklahoma 74055 Attention: Ana Stagg, PE 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. AGREEMENT FOR ENGINEERING SERVICE ABOC 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 7, SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and monthly thereafter and will be available for public meetings and/or City of Owasso presentations. 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Janet K. Meshek as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. AGREEMENT FOR ENGINEERING SERVICE KDOC IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. 44, janeV Meshek, PE, CFM Oat' A D 1 1;?- ' / ' A '.� Z; APPROVED: City Clerk APPROVED AS TO FORM: City Attorney AGREEMENT FOR ENGINEERING SERVICE ABOC Scope of project Attachment COEE OF ROJEC 8 , '� h e ���'�ECT shall consist of the assistance d ring bidding and construction for drainage improvements in the Silver Creek subdivisions for the City of Owasso, AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT ABOC A_9 Engineering Services City of Owasso, Oklahoma Silver Creek Stormwater Detention Facility Construction Servic] Scope of Services Attachment B The services to be performed by the ENGINEER, Meshek & Associates, Inc., under this AGREEMENT will consist of assistance during bidding and construction of the Project. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. It is further understood that the PROJECT will be constructed in accordance with the City of Owasso design criteria and specifications for construction. B.L Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: B.I.a) Assistance during bidding B.Lb) Assist with pre -bid and utility coordination meetings B.Lc) Preparation of bid tabulation B.Ld) Recommend award of contract B.1.e) Assist with pre -construction meeting B.1.0 Attend meetings with City Engineers and affected landowners as required B.1.g) Provide correspondence with the Silver Creek Homeowner's Association as requested throughout the construction process. 13.11) Assist with approval of shop drawings, potential changes to design, consideration of change orders and any other construction -related items at the direction and discretion of the City. B.Li) Preparation of as -built drawings following the completion of the Project. AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT B,DOC B-1 Engineering Services City of Owasso, Oklahoma Silver Creek Stormwater Detention Facility Construction Servic] Responsibilities of the City Attachment C RESPONSIBILITIES OFTHE CITY. The CITY agrees: C,1 Reports, _Records, -etc. To furnish, as required by the work, and not at expense to the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT. C.1.2 Standard construction drawings and standard specifications. C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY, C.2 Access. To provide access to public and private property when required in performance of ENGINEER's services. C3 Staff Assistance. Designate in writing a person to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including "potholing". C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. C.5 Construction Administration Phase. Review and take appropriate action on contractor shop drawings and material submittals, and review of contractor pay estimates. AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT CDOC C-1 Engineering Services City of Owasso, Oklahoma Silver Creek Stormwater Detention Facility Construction Services t W11W IN mi COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoice s shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. DJ TotalComp�nsatj�on. DJJ For the work under this project, Attachment B, the total maximum billing including direct costs and subconsultant services shall be $26,000 (Twenty -Six Thousand and No Dollars which amount shall not be exceeded without further written authorization by the CITY. D.2 Subconsultants and Other Professional Associates. Services of subcontractors and other professional consultants shall be compensated for at actual cost. D.3 Other Direct Costs. D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at $375 per mile. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E.3. D.3.3 Any other direct costs shall be compensated for at actual cost. DA Additional Services. Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in D.2 and D3. AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT D.DOC D-1 D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination as follows: D.5.1 For hourly services as presented in D.2. D.6 Conditions of Pa ment. D6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT D.DOC D-2 Hourly Rates For: Meshek &- Associates, Inc. Amount ($/hour): E.1 Allowance for Office Work: Labor billing will be computed as the actual hourly salary rate times a multiplier of 2.541. The multiplier consists of: Salary 1.000 Overhead 1.420 Subtotal 2.420 5%Profit 0.121 Total Multiplier 2.542 E.2 Travel Expense: Total mileage traveled for field and office visits x $0.37/mile E.3 Reproductic, costs: E.3.1 In-house reproduction Copies $ 0.20/ each Prints $ 2.00/each 11 x 17 Color Prints $ 3.50/each Black and White Plots $18.00/each Color Plots $28.00/each E.3.2 Outside reproduction At Cost E.4 Miscellaneous expenses and fees: At Cost AGREEMENT FOR ENGINEERING SERVICES ATTACHMENT E.DOC A-1 IBM Meshek & Associates, Inc. Silver Creek Drainage Improvements Construction Services December 1, 2005 Project Manager Project Engineer CADD Tech. / Clerical En r. Tech Construction -Related Services Assistance during bidding, pre -bid and utility coordination 43.5 0.0 18.5 14.5 Pre aration of bid tabulation 4.0 4.0 Recommend award of contract _ 2.0 Assist with re -construction meetin �4.0 Attend meetings with City Engineers and affected landowners_ as re uired assume month) 24.0 4.0 4.0.0 Provide correspondence with the Silver Creek Homeowner's Association as requested throughout the construction process. 24.0 4.0 4.0 Provide overall analysis and management of hydrologic/hydraulic _ _ considerations as related to construction progress. 16.0 24.0 8.0 4.0 Assist with approval of shop drawings, potential changes to design, _ consideration of change orders and any other construction -related items 88.0 16.0 24.0 at the direction and discretion of the City, including a weekly site visit. Preparation of as -built drawings following the completion of the Project. 4.0 16.0 4.0 Subtotal 209.5 40.0 50.5 58.5 AVG. HOURLY RATE $38.46 $28.85 $24.04 $14.35 TOTAL RAW LABOR $ 11,265.03 03 OVERHEAD TOTAL RAW LABOR X1.42 $ 1,265.35 TOTAL LABOR & OVERHEAD $ 27,261.38 PROFIT 5% $ 1,363.07 TOTAL LABOR + OVERHEAD + PROFIT $ 28,624.45 DIRECT EXPENSES MILEAGE 421.8MISCELLANEOUS REPRODUCTION$425.67 =M!L�$O�3�5$ RIDGWAYS - PRINTING FOR BID SETS$ 425.00 TULSA COUNTY CLERK $ RECORD DRAWINGS - MYLARS AND DIGITAL DRAWINGS 25 SHEETS a� 400 . $ 103.00 .00 SUBTOTAL $ 1,375.55 Total Project Cost $ 30,000.00 1 /4/2006 12111.111111I I\Ihniuuud xh Attachment D-1 TO- THE HONORABLE MAYOR AND CITY COUNCIL CITYOF 4,Wy' < i, Oiw LAtOd b i sP.E. PUBLIC r3 WORKS DIRECTOR SUBJECTa RESOLUTION ADOPTING STORMWATER MASTER PLAN COUNCIL RESOLUTION NO.2006-05 DATE. January 13, 2006 BACKGROUND: On February 3, 2004, Council approved an Agreement for Engineering Design Services for the preparation of a Stormwater Master Plan with the engineering consulting firm of Meshek & Associates. Additionally, an amendment to the original contract was approved on August 5, 2004. The final Stormwater° Master flan, which incorporated all staff review comments, was completed in late autumn 2005. The plan provides studies, modeling, evaluation and recommendations, using computer programs developed by the Hydraulic Engineering Center of the U.S. Army Corps of Engineers, of the five drainage basins within or adjacent to the City of Owasso — ranch Creek Tributary A, Ranch Creek Tributary B, Bird Creek Tributary 5A, Black Jack Creels and Tributaries and Elm Creek. Prime components of the plan are: ® Evaluations of bridges and culverts in all areas to determine capacity — structures with less than a 10-year capacity have recommendations to be enlarged or replaced; ® Evaluations of existing facilities and structures — both public and private; ® Recommended mitigation plans for all areas; ® Recommendations for the location of Stormwater detention facilities that would facilitate future development; ® Digital modeling of all drainage basins to serve as a "living" model of existing conditions which can be updated and tested to confirm that any new projects or developments will not increase flow rates or water surface elevations within the city. Attached (Attachment A) is the Executive Summary of the plan that discusses work items and findings. R-ESOLUTION: The Master Plan can serve as a policy statement for the development, expansion, extension and regulation of publicly or privately financed improvements to the City of Owasso stormwater collection system. Such a plan serves to establish direction by determining; present and future system needs. Therefore, it is proposed that the plan be adopted by resolution of the City Council. A copy of Resolution No. 2006-05 adopting the 2005 Stormwater Master Plan as a statement of policy for the extension, expansion, development and regulation of the City of Owasso municipal stormwater collection system is attached (Attachment E). RECOMMENDATION - Staff recommends Council approval of resolution No. 2006-05 adopting the 2005 Stormwater Master Plan as a statement of policy for the extension, expansion, development and regulation of the City of Owasso municipal water system. ATTACHMENTS: A. Executive Summary — 2005 Stormwater Master Plan (October 2005) by Meshek & Associates B. resolution No. 2006-05 The City of Owasso Master Drainage Plan was prepared by Meshek & Associates, Inc., under contract with the City of Owasso, Oklahoma. A summary document was prepared that documented the preparation of the hydrologic and hydraulic models that will continue to be updated by the City of Owasso as changes in the watersheds occur. As shown on Figure 1-1, the Faster Drainage Plan Phases I and 11 cover the following drainage basins: Ranch Creek Tributary A Ranch Creek Tributary B ® Bird Creek Tributary 5A Black Jack Creek and Tributaries ® Elm Creek Within the Owasso Master Drainage Plan, all five studies were prepared independently, using downstream controls as appropriate. Floodplains and floodways were developed for the Black Jack Creek; however no mitigation projects or recommended regional stormwater detention ponds plans were located. This is due to the fact that Black Jack Creek is made up of very separate tributaries that are not generally interdependent. The physical characteristics of the stream and the nature of development within Black Jack Creek requires that individual subdivisions receive all of the water- from the upstream areas and provide stormwater detention in such a manner that flow rates are not increased as the entire flow passes through the area. The Faster Drainage Plan for Black Jack Creek is to require onsite and/or regional stormwater detention for all developments, proven by use of the MDP hydrologic and hydraulic models, with an emphasis on maintaining floodplain storage in all areas. In all areas, bridges and culverts with less than a 10-year capacity are recommended to be enlarged or replaced. Cost estimates for recommended plans were limited to areas within the Owasso City Limits. Recommended mitigation plans were developed for all other areas, as well as recommendations for the location of stormwater detention facilities that would facilitate future development. The total cost of recommended flood mitigation projects and combination flood mitigation/development improvements is $30,307,000, apportioned between the drainage basins in the following manner: Table 1®1 Owasso Master Drainage Plan Recommended Plan Costs IZanch Creek Tributary A $ 1,727,000 Ranch Creek Tributary B $ 4,526,000 Bird Creek Tributary 5A $ 9,134,000 Black .lack Creek & Tributaries $ 450,000 Elm Creek $ 14,470,000 Total $ 30,307,000 Aleshek & Assocra es, Inn. PROJECT AP11110ACII Hydrologic and hydraulic modeling of the basins in Owasso was performed using FfEC- HMS, 1-IEC-GeoRAS and HEC-RAS, computer programs developed by the U.S. Army Corps of Engineers. These programs are Windows -based and GIS-based versions of HEC1 and HEC2, long considered industry standards for hydrology and hydraulics. Drainage areas were sub -divided based on the homogeneity of the watershed and the need to define flow rates for hydraulic analysis at various points within the basins. Hydrologic Soil Group designations were used to develop runoff coefficients (CN values) and impervious areas were identified. The SCS Unit Hydrograph method was used in developing flow values, using 24-hour, 1-minute time interval rainfall values developed from the National Weather Service publications TP-40 and Hydro-35. Existing floodplain storage was computed and used to route hydrographs through each watershed so that the natural stormwater detention effects could be determined. Existing ponds and stormwater detention facilities were included in the modeling. Resulting 100-year peak flows at selected locations from the hydrologic analysis are tabulated in the individual reports. For each of the stream reaches studied, the major drainage features were identified and then modeled to determine their ability to convey the peak flows at each rainfall recurrence interval. Predicted areas of flooding were then mapped for the peak flows for the 1-, 2-, 5-, 10-, 25-, 50-, 100- and 500-year storms. Each roadway crossing was modeled using the bridge or culvert modeling methods available within HEC-RAS. Daps for each studied stream within the individual watersheds were prepared depicting the level of overtopping of each of the bridges and culverts studied in detail based on the frequency of storm that it would pass. Building finished floor elevations were estimated based on field measurements compared to the digital terrain model supplied by the City for Ranch Creek Tributaries A and B, Bird Creek Tributary 5A and Black Jack Creek. Maps were also prepared showing the buildings that appear to be flooded at various storm levels. All hydrologic and hydraulic analyses for those areas within Tulsa County except Elm Creek were submitted to FEMA and will appear on the Tulsa County DFIRM to be completed in 2006. The HEC-HMS and HEC-RAS models prepared in this study will be considered "living" models, and will be continually tested and updated to confirm that any new projects or' developments will not increase flow rates or water surface elevations within the City of Owasso. A1c. hek S Associates, Inc. A MSOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, O ,, Al ADOPTING s STORMWATER MASTER PLAN AS AAA STATEMENT OF THE COUNCIL'S POLICY FOR THE EXTENSION, EXPANSION, DEVELOPMENT i i#] }P7 <1 REGULATION -d} OF f4HE 1 OF l A }MUNICIPAL STORMWATER SYSTEM, WHEREAS: the City of Owasso, Oklahoma is one of the fastest growing communities in the state; and, WHEREAS- the impact of that growth places a great deal of stress on the infrastructure of the city, specifically on the stormwater drainage system; and, WHEREAS. proper planning and development of infrastructure today will have a direct impact on the growth and development of tomorrow; and, WHEREAS: it is the policy of the Owasso City Council to be proactive rather than reactive in matters of growth and development; and, WHERE AS. Meshek & Associates was awarded a contract with the City of Owasso on February 3, 2004 to develop a Master Drainage Plan; and, WHE AASo a Master Drainage Plan, dated October 2005, has now been completed; and, WHEREAS. the Owasso City Council has reviewed the 2005 Master Drainage Plan as developed by Meshek & Associates and desire to adopt the plan as a policy statement for the development, expansion, extension and regulation of publicly financed improvements to the municipal stormwater system of the City of Owasso. NOW THEREFORE, BE IT RE SOLVED by the City Council of the City of Owasso, Owasso, Oklahoma that the City of Owasso hereby adopts the 2005 Stormwater Master Drainage Plan as a policy statement for the Council and for the City of Owasso. APPROVED AND ADOPTED by the Mayor and City Council of the City of Owasso, this the 171h day of January, 2006. Craig Thoendel, Mayor ATTEST: Sherry Bishop, City Clerk Julie Lombardi, City Attorney . 2 \ IN KIM \. / r We would like to inform you that the City Manager's Report is now available on-line or via e-mail by registering at: http://www.cityofowasso.com/city_manager.'htm. In an effort to save postage costs, if you would like to continue receiving the City Manager's Report via U.S. Mail, please check the following box and return this pre -paid postage card. F YES, I would like to continue receiving the City Manager's Report via U.S. Mail. a sir �'+s Note," - 2sd v "o 1,fi6s 'r t 'li ` 1- `✓ T. ggj if you have any questions, please do not hesitate to contact Juliann Stevens at 376-1502 or jstevens@cityofowasso.com. Thank you for you assistance in this matter. X W I 1 011, 1w A All, I V I LI-I 7 a no o. 'M Please L .Lint your name A you desire to eddies the Council on an agenda item. Ul C'I� III, S Name Aeenda Item H Cx, 41- 2 CV, --A -12. 1/21 4-� w �. �..� �" _ � � ,1 ...����� w , q' w , � v ,� a ��_. ., E °, � .-c � t r � � e'� ,. - t. .,d -, � a 1 l v m. i �. -, �. 9 �` t a r' � j � i J� ;y4 �,A ':' 4 t _ � � xP e � �,, ` l F .. �.:.� ' :: �� � .� �, � �. t �,� � �,` r,� . a, � � °; 0 W771 11 111111,71A, 901,910MUN0111= 12. Consideration and appropriate action relating to a request for Council approval to award a bid for the construction of the "off -site" Silver Creek Drainage Improvements Project. Please Tint your name if you desire to address the Council on an agenda item. a 8. - 10. 11. 12. AVI Please pjint your name if you desire t® address the Council ®n an agenda item. P_ S U""?;"'-;'I'MIAD S, Name I W, M 10 /4' 1A 1-1-111 -'s AGENDA ITEM H 7 7. Consideration and appropriate action relating to a request for Council adoption of Resolution No. 2006-03, a resolution directing the City staff to publish and mail notice of public hearings concerning the annexation of Please p jTint your name if you desire t® address the Council ®n an agenda item. S Name 5. 6. 7. 10. 11. 12. AGENDA ITEM H6 6® The City Council will conduct a public hearing for the purpose of receiving citizen comments and input regarding Gated Communities within the city limits of the City of Owasso. Please flLint your name if you desire t® address the Council ®n an agenda item. za .. .. . . . . r-, a S, I d "Ce me 2. 4. 5. 7. 10. 11. 12 TOa HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROMC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT-. EAST 96 T11 STREET NORTH ANNEXATION REQUESTS DATE: January 19, 2006 BACKGROUND: The purpose of this memorandum is to provide follow-up regarding comments made by Mr. Moody at the City Council meeting on Tuesday evening. As you may recall, Mr. Moody questioned the city's ability to annex the Davidson property, stating that it did not meet the three -sided annexation requirement. Mr. Moody is partially correct in this statement; however the City of Owasso's ability to annex the Davidson property is not affected. On November 15, 2005, the City Council approved the annexation of the Tyann Development property southwest of East 96th Street North and North 145 th East Avenue, a property that borders the Davidson property and six other properties involved in the annexation hearings to the cast, thus creating the 66 surrounded on three sides" requirement previously sited by staff. The Council took the action on this annexation following the Planning Commission's approval on November 7, 2005. Tyann Development, the applicant, amended their application between the Planning Commission and City Council meeting by removing a five acre parcel from consideration. While the removal of the parcel does not affect the City of Owasso's ability to annex the properties discussed on Tuesday evening, it did cause a delay in placing the ordinance regarding the annexation application on the Council's consent agenda as a result of a change in the legal description. The staff now has the correct legal description and the annexation ordinance will be placed on the February 7, 2006 City Council consent agenda for action by the City Council. While the delay in placing the annexation ordinance on the consent agenda for the subject property is unfortunate, annexation ordinances have been routinely placed on the consent agenda for quite some time now and its placement on the consent agenda is no deviation from past practices. Staff has established a process in the event that an applicant amends an application between Planning Commission and City Council action in the future. It would require the applicant to submit the correct legal description to staff prior to a� Council action in order to prevent delays between the two Council actions (annexation approval and annexation ordinance). If you have any questions, please feel free to contact me at 376-1545.