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Home My WebLink About2011.01.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular RECEIVED DATE: January 18, 2011 JAN 20 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building City Cie pg 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, January 14, 2011. qJ ann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the January 4, 2011 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -13 C. Acknowledge receipt of the monthly FY 2010-2011 monthly budget status report. Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for the Trustees to award the Meadowcrest Gravity Sewer Relief Line Extension Project contract, and authorize the Chairman to execute the contract. Mr. Dearing Attachment # 9 Staff recommends the Trustees award the Meadowcrest Gravity Sewer Relief Line Extension Project contract, to Ira M. Green Construction in the in the amount of $449,337.80; and authorize the Chairman to execute the contract. 6. Report from OPWA Manager. Owasso Public Works Authority January 18, 2011 Page 2 Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. 0 MANAGER] \L. .-Aee,,&, oP\%,\ _(,I I rid 1811 J,c� OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 4, 2011 The Owasso Public Works Authority met in regular session on Tuesday, January 4, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Thursday, December 30, 2010. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:57 p.m. I tie] A�y� «11 PRESENT Doug Bonebrake, Chair Wayne Guevara, Trustee Steve Cataudella, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Jon Sinex, Vice Chair ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the December 21, 2010 Regular Meeting. B, Approval of Claims. Mr. Cataudella moved, seconded by Mr, Guevara, to approve the OPWA Consent Agenda with claims totaling $656,796.65. The payroll payment reports for pay period ending 12/18/10 were included for review. YEA: Bonebrake, Guevara, Cataudella, Stovall NAY: None Motion carried 4 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPWA MANAGER No report. Owosso Public Works Authority ITEM 6. REPORT FROM OPWA ATTORNEY No report. ITEM 7. NEW BUSINESS ►f2=* @ ME ITEM 8. ADJOURNMENT Mr, Guevara moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Stovall, Cataudella, Bonebrake, Guevara NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:58 p.m. Kian Kamas, Minute Clerk 2 Jon uory 4, 2011 Doug Bonebrake, Chairman Claims List 01/18/2011 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION JPMORGAN CHASE BANK MEETING EXPENSE 131.23 JPMORGAN CHASE BANK PIKEPASS -FEES 4.60 UNIFIRST HOLDINGS LP UNIFORM SERVICES 44.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 69.14 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 98.78 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.00 UNITED STATES CELLULAR CORPORATION CELL PHONE SERVICE 56.43 JPMORGAN CHASE BANK WALMART- CALENDARS 24.68 JPMORGAN CHASE BANK AMAZON- STRENGTHS FINDER 23.81 JPMORGAN CHASE BANK LOWES- SUPPLIES 129.32 JPMORGAN CHASE BANK LOWES -LIGHT BULBS 26.48 TOTAL OPWA ADMINISTRATION 13,148.47 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,180.99 TODD C. KIMBALL METER READER 498.15 KATHLEEN A BALSIGER METER READER 176.85 TYRONE EUGENE DINKINS METER READER 274.95 DAVID R. OLINGHOUSE METER READER 270.45 TYRONE EUGENE DINKINS METER READER 586.20 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,211.51 TOTAL UTILITY BILLING 5,199.10 WATER CITY GARAGE LABOR /OVERHEAD CHARGES - 1,000.00 TOMMY E. KITCHEN WATER SYSTEM HYDRAULIC MO 7,392.36 CITY GARAGE PARTS FOR RESALE - DEC 20 650.14 UNIFIRST HOLDINGS LP UNIFORM SERVICES 49.03 JPMORGAN CHASE BANK KEYSTONE - REPAIR PARTS 875.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 48.60 JPMORGAN CHASE BANK WATER PROD -LIDS 229.59 JPMORGAN CHASE BANK WATER PROD -PARTS 1,146.89 CITY OF TULSA UTILITIES WATER 79,982.77 CITY OF TULSA UTILITIES WATER 107,477.22 JPMORGAN CHASE BANK CAVENDARS -BOOTS 91.99 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 401.05 JPMORGAN CHASE BANK WATER PROD - REGISTER 123.09 JPMORGAN CHASE BANK WATER PROD - REGISTERS 1,762.50 JPMORGAN CHASE BANK WATER PROD - COUPLINGS 227.64 JPMORGAN CHASE BANK WATER PROD -TOOLS 62.56 JPMORGAN CHASE BANK WATER PROD -PARTS 254.77 JPMORGAN CHASE BANK WATER PROD -PARTS 1,393.04 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2010 1,688.45 TOTAL WATER 204,856.69 Page 1 Claims List 01/18/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER TREATMENT FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2010 753.04 JPMORGAN CHASE BANK MYBINDING.COM- SUPPLIES 38.13 JPMORGAN CHASE BANK MYBINDING.COM- SUPPLIES 214.11 JPMORGAN CHASE BANK HACH- SUPPLIES 50.23 LIVINGSTON MICROGRAPHICS, LLC ULTRAVIOLET LAMPS 7,298.19 SCHREIBER CORP PART FOR BAR SCREEN 790.00 JPMORGAN CHASE BANK LOWES -TAPE 38.17 JPMORGAN CHASE BANK ATWOODS- GRINDING WHEELS 15.96 JPMORGAN CHASE BANK HOME DEPOT - EXTENSION CORD 33.04 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 120.82 JPMORGAN CHASE BANK NCL -LAB SUPPLIES 104.34 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,832.26 JPMORGAN CHASE BANK FASTENAL -DRILL BITS 88.99 UNIFIRST HOLDINGS LP UNIFORM SERVICES 47.64 UNIFIRST HOLDINGS LP UNIFORM SERVICES 53.97 CITY GARAGE PARTS FOR RESALE - DEC 20 2.68 JPMORGAN CHASE BANK HACH -LAB SUPPLIES 149.95 HACH COMPANY WWTP COMPUTER SOFTWARE 4,000.00 CITY GARAGE LABOR /OVERHEAD CHARGES - 333.33 TOTAL WASTEWATER TREATMENT 17,964.85 WWTP EXPANSION GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 22,542.41 BRB CONTRACTORS, INC. WWTP EXPANSION & 117 ST 787,739.29 CRAFTON, TULL AND ASSOCIATES, INC INSPECTION SERVICES 10,610.22 TOTAL WWTP EXPANSION 820,891.92 WASTEWATER COLLECTION; FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2010 1,206.03 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 893.42 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 8.80 JPMORGAN CHASE BANK WATER PROD -CAPS 35.40 JPMORGAN CHASE BANK WATER PROD -CAPS 77.40 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 85.00 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 62.50 JPMORGAN CHASE BANK WATER PROD - MANHOLE LID 181.25 JPMORGAN CHASE BANK LOWES- SUPPLIES 7.62 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 223.43 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 272.86 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 JPMORGAN CHASE BANK WATER PROD - RAMNECK 248.02 JPMORGAN CHASE BANK LOWES- CONCRETE MIX 17.30 JPMORGAN CHASE BANK LOWES -WEED KILLER 12.98 JPMORGAN CHASE BANK LOWES- RUBBER GLOVES 7.98 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 37.88 COMMERCIAL POWER SOLUTIONS, LLC GENERATOR REPAIR 112.50 CITY GARAGE LABOR /OVERHEAD CHARGES - 666.67 Page 2 Claims List 01/18/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION: CITY GARAGE PARTS FOR RESALE - DEC 20 809.17 UNIFIRST HOLDINGS LP UNIFORM SERVICES 36.49 UNIFIRST HOLDINGS LP UNIFORM SERVICES 36.49 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 706.32 TOTAL WASTEWATER COLLECTIONS 5,771.01 OPWA E 76TH ST N SANITAR'l PARAGON CONTRACTORS, LLC JE 76 ST N SANITARY SEWER 254,204.70 TOTAL OPWA E 76TH ST N SANITARY 254,204.70 MEADOWCREST SEWERLINE SEVEN C'S ENTERPRISES, INC IRIGHT OF WAY ACQUISITION 1,909.00 TOTAL MEADOWCREST SEWERLINE 1,909.00 SANTE FE LIFT IGREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 828.00 TOTAL SANTE FE LIFT STATION 828.00 REFUSE COLLECTIONS CITY GARAGE LABOR /OVERHEAD CHARGES - 3,333.33 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.28 CITY GARAGE PARTS FOR RESALE - DEC 20 130.49 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.28 UNITED STATES CELLULAR CORPORATION CELL PHONE SERVICE 56.43 JPMORGAN CHASE BANK ALSUMA- REPAIRS 404.33 XEROX CORPORATION COPIES AND COPIER MAINTEN 1,115.39 WORKHEALTH SOLUTIONS, LLC HEPATITUS VACCINES 89.00 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 7,258.16 JPMORGAN CHASE BANK AMAZON- STRENGTHS FINDER 18.99 JPMORGAN CHASE BANK ATWOODS- WINTER APPAREL 144.98 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2010 5,682.57 TOTAL REFUSE COLLECTIONS 18,314.23 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 2,696.82 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 907.53 JPMORGAN CHASE BANK LOWES -LOCK 13.96 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLL OFFS 400.00 WORKHEALTH SOLUTIONS, LLC HEPATITUS VACCINES 40.55 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.48 CITY GARAGE PARTS FOR RESALE - DEC 20 8.05 UNIFIRST HOLDINGS LP UNIFORM SERVICES 13.48 CITY GARAGE LABOR /OVERHEAD CHARGES - 166.67 TOTAL RECYCLE CENTER 4,260.54 FUND GRAND TOTAL 1,347,348.5 Page 3 Claims List 01/18/2011 Budget Unit Title I Vendor Name Payable Description IPayment Amouni OPWA GRAND TOTAL $1,347,348.51 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/01/2011 Department Payroll Expenses Total Expenses OPWA Administration 8,861.18 13,117.36 Utility Billing 4,580.28 7,726.30 Water 9,374.30 15,938.48 Wastewater 13,016.67 21,006.98 Wastewater Collection 7,031.20 11,260.79 Refuse 9,807.65 15,412.64 Recycle Center 961.40 1,768.05 E 76th St San Interceptor 1,575.00 1,782.12 FUND TOTAL 55,207.68 88,012.72 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2010 -2011 Statement of Revenues & Expenses As of December 31, 2010 OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt MONTH YEAR 12,822,745 43.66% PERCENT (1;208,950) TO -DATE TO -DATE BUDGET OF BUDGET 670,040 415,800 161.14% NET INCOME (LOSS) OPERATING REVENUES: 646,884 54,699 WORKING CAPITAL - Beginning Balance Water 322,324 2,408,136 4,290,000 56.13% Wastewater 269,120 1,628,635 3,241,000 50.25% Refuse & recycle 126,163 872,080 1,680,880 51.88% Other fees 23,249 160,585 426,500 37.65% Interest & other 2,981 216,618 226,194 95.77% TOTAL OPERATING REVENUES 743,837 5,286,054 9,864,574 53.59% OPERATING EXPENSES: Personal services 175,820 1,081,675 2,223,361 48.65% Materials & supplies 207,830 1,569,260 2,882,780 54.44% Other services 102,497 693,381 1,573,359 44.07% Capital outlay 5,872 57,229 568,300 10.07% Debt service 118,229 1,134,930 2,298,676 49.37% TOTAL OPERATING EXPENSES 610,248 4,536,474 9,546,476 47.52% REVENUES OVER EXPENSES 133,589 318,098 235.64% 749,579 TRANSFERS IN (OUT) Transfers in - 116,650 236,601 49.30% Transfers out (283,626) (889,386) (915,800) 97.12% TOTAL TRANSFERS (283,626) (772,736) (679,199) 113.77% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 1,374,916 5,598,747 12,822,745 43.66% Expenditures of OWRB Debt (1;208,950) (4,928,707) (12;406,945) 39.73% TOTAL OWRB PROCEEDS AND EXPENDITURES 165,965 670,040 415,800 161.14% NET INCOME (LOSS) 15,929 646,884 54,699 WORKING CAPITAL - Beginning Balance 2,221,380 2,221,380 WORKING CAPITAL - Ending Balance 2,868,264 2,276,079 The Ci #y "Wr ut Lim #s. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Daniel Dearing, P.E. Sr. Civil Engineer SUBJECT: Recommendation for Contract Award Meadowcrest Gravity Sewer Relief Line Extension Project Improvements DATE: January 14, 2011 The Meadowcrest lift station was constructed in 1976. The lift station is currently operating at approximately 80% of its rated capacity and provides service to Meadowcrest and Maple Glenn I subdivisions. Additional development in this area is anticipated to occur over the next 5 to 15 years, at which time, the projected sanitary flow to the lift station is 1.0 mgd, (490% over its rated capacity). In May 2009, City of Owasso engineering and operations staff began discussions with Kellogg Engineering concerning needed improvements to the Meadowcrest lift station in order to accommodate residential and commercial development. Two alternatives were analyzed, (1) upgrade existing infrastructure (pumps, force main, gravity sewer) and (2) eliminating the lift station and constructing gravity sewer line to connect to the Ranch Creek Interceptor. Following staff discussions of both alternatives, it was realized that the construction of a new ` gravity sewer line from the southwest corner of the Meadowcrest subdivision through the new phase of the sports complex to East 106th Street and Mingo was the best viable option (See Attachment A). Benefits of this proposed project include: • A reduction of wet weather sanitary sewer overflows, as noted in the Consent Order (No. 10 -036) provided by ODEQ. • Approximately 530 non - developed acres will have access to the proposed gravity sewer relief line. • Provide several access points for Sports Park users. • Eliminate electrical, mechanical, and maintenance costs associated with operating the existing Lift Station. In March 2010, the Meadowcrest Gravity Sewer Relief Line Extension Project and engineering service agreement with Kellogg Engineering in the amount of $38,370 was given approval by the Trustees. CONSTRUCTION COST: The estimated construction cost is $571,144, which consists of the installation of approximately 5,900 LF of sewer line and appurtenances. The OPWA's cost for this project is anticipated to be $391,144 (not including utility easement and design cost) due to a public /private partnership between the City of Owasso and Owasso Land Trust. In the initial design phase of Maple Glen Il, Owasso Land Trust was expected to fund the upgrades to the Meadowcrest Pump /Lift Station at a cost of approximately $180,000. Discussions between the City staff and Owasso Land Trust to evaluate additional options revealed the best long -term solution was to construct a gravity sewer system rather than upgrading the existing infrastructure. Therefore, Owasso Land Trust Development agreed to contribute their original pumps station upgrade funding of $180,000 toward the construction of a new gravity sewer line (Meadowcrest Relief Line). Advertisements for public bidding were placed beginning December 8, 2010. A mandatory pre - bid meeting was held at City Hall on December 28, 2010, and the bid opening occurred on January 6, 2011. Six (6) bids were received in the amounts as follows: Bidder Ira M. Green Const. Cherokee Pride Const. Crossland Heavy Developers Paving Co. McGuire Brothers Const. W.N.Couch Bid Amount $449,337.80 $543,452.20 $584,355.00 $610,354.00 $714,259.00 $721,405.00 The project will be funded through a public /private partnership. Public funding for this project is available in the Wastewater Collection Budget. Private funding from Owasso Land Trust will be given to the City in the amount of $180,000 as a reimbursement of the project cost. Additionally, a per -acre fee pay back will be administered once the final project cost is determined, which will occur at the completion of construction phase. RECOMMENDATION: Staff recommends the Trustees award the Meadowcrest Gravity Sewer Relief Line Extension Project contract to Ira M. Green Construction in the amount of $449,337.80, and authorize the Chairman to execute the contract. ATTACHMENT: A. Site Map tf Af C ATTACHMENT A ` ti MEADOWCREST RELIEF SEWER SITE MAP 1/6/11 Legend 0 -� MEADOWCREST RELIEF SEWER LINE North THIS MAP 1S FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT WARRANTS' R T' OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY. '7 CITY OF OWASSO 111 N. Main Street P.O. BOX 180 Owasso, OK 74055 918.376.1500