HomeMy WebLinkAbout2011.01.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY
TYPE OF MEETING: Regular RECEIVED
DATE: January 18, 2011 JAN _ 4 2011
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building City ClerWs
109 N. Birch
A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall
at 6:00 p.m. on Friday, January 14, 201 1 . C(
qia�nnM. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Chairman Doug Bonebrake
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.
A. Approval of the Minutes of the January 4, 2011 Regular Meeting.
Attachment # 3-A
B. Approval of Claims.
Attachment # 3-13
C. Acknowledge receipt of the monthly FY 2010-201 1 monthly budget status report.
Attachment # 3-C
4. Consideration and appropriate action relating to items removed from the Consent
Agenda.
5. Report from OPGA Manager.
6. Report from OPGA Attorney.
7. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
8. Adjournment.
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, January 4, 2011
The Owasso Public Golf Authority met in regular session on Tuesday, January 4, 2011 in the
Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the
City Hall bulletin board at 6:00 p.m. on Thursday, December 30, 2010.
ITEM 1. CALL TO ORDER
Chairman Bonebrake called the meeting to order at 7:58 p.m.
ITEM 2. ROLL CALL
PRESENT
Doug Bonebrake, Chair
Wayne Guevara, Trustee
Steve Cataudella, Trustee
Bryan Stovall, Trustee
A quorum was declared present.
STAFF
Rodney Ray, Authority Manager
Julie Lombardi, Authority Attorney
ABSENT
Jon Sinex, Vice Chair
ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE
APPROVAL OF THE CONSENT AGENDA.
A. Approval of Minutes of the December 21, 2010 Regular Meeting.
B. Approval of Claims.
Mr. Guevara moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with
claims totaling $14,847.90. The payroll payment reports for pay period ending 12/18/10 were
also included.
YEA: Bonebrake, Guevara, Cataudella, Stovall
NAY: None
Motion carried 4-0.
ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM
THE CONSENT AGENDA
No action was required on this item,
ITEM 5. REPORT FROM OPGA MANAGER
No report,
Owasso Public Golf Authority
January 4, 2011
ITEM 6. REPORT FROM OPGA ATTORNEY
No report.
ITEM 7. NEW BUSINESS
h olm
ITEM 8. ADJOURNMENT
Mr. Guevara moved, seconded by Mr. Stovall, to adjourn the meeting,
YEA: Guevara, Bonebrake, Cataudella, Stovall
NAY: None
Motion carried 4-0 and the meeting was adjourned at 7:59 p.m.
Klan Kamas, Minute Clerk
Mayor Bonebrake, Chairman
2
Claims List
01 /18/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
OPGA
JPMORGAN CHASE BANK
BRIGHTON-MERCHANDISE
17.50
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
271.93
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
271.93
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
80.57
JPMORGAN CHASE BANK
ACUSHNET-MERCHANDISE
94.72
JPMORGAN CHASE BANK
PING -MERCHANDISE
324.79
JPMORGAN CHASE BANK
SUN MOUNTAIN -MERCHANDISE
149.31
JPMORGAN CHASE BANK
COKE -COKE PRODUCTS
126.00
TOTAL OPGA 1,336.75
COURSE MAINT
JPMORGAN CHASE BANK
ATWOODS-12V PUMP
34.99
JPMORGAN CHASE BANK
ADVANCE AUTO -SCREWS
2.27
JPMORGAN CHASE BANK
LUBER BROS-CYLINDER REEL
252.58
JPMORGAN CHASE BANK
BROWN FARMS -SOD
1,550.00
JPMORGAN CHASE BANK
R & R PRODUCTS -PARTS
272.55
JPMORGAN CHASE BANK
PROFESSIONAL TURF-CYLINDE
77.18
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
189.40
UNIFIRST HOLDINGS LP
TOWEL SERVICE
30.46
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
64.00
JPMORGAN CHASE BANK
LUBER BROS-SCREWS
38.82
JPMORGAN CHASE BANK
LUBER BROS-SEAL KIT
98.35
JPMORGAN CHASE BANK
PROFESSIONAL TURF -LATCHES
92.64
JPMORGAN CHASE BANK
EQUIPMENT ONE -RENTAL
78.00
JPMORGAN CHASE BANK
BROWN FARMS -SOD
450.00
JPMORGAN CHASE BANK
NORTHERN TOOL -SUPPLIES
26.90
JPMORGAN CHASE BANK
OFFICE DEPOT -SUPPLIES
25.98
JONESPLAN, INC
TIE WALL PROJECT
15,735.00
JPMORGAN CHASE BANK
OREILLYS-OIL/FILTERS
48.74
JPMORGAN CHASE BANK
OREILLYS-AIR FILTERS
29.71
TOTAL COURSE MAINT 19,097.57
GOLF ADMIN
JPMORGAN CHASE BANK
GLOBAL -MONITOR
179.49
JPMORGAN CHASE BANK
COURSETRENDS-WEB HOSTING
355.00
OGA, INC
ANNUAL DUES
100.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
355.73
JPMORGAN CHASE BANK
CASCADE -GOLF PUBLICATIONS
271.71
JPMORGAN CHASE BANK
SOMOTEXT-TEXT SERVICE
79.00
TOTAL GOLF ADMIN 1,340.93
FUND GRAND TOTAL 21,775.2
OPGA GRAND TOTAL $21,775.25
Page 1
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 01/01/2011
Department Payroll Expenses Total Expenses
Golf Shop Operations
2,011.54
3,146.92
Cart Operations
819.44
935.40
Golf Course Operations
7,513.98
11,158.24
Food & Beverage
90.62
103.44
General & Administration
3,184.22
4,627.57
FUND TOTAL
13,619.80
19,971.57
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2010-2011
Statement of Revenues & Expenses
As of December 31, 2010
Month
Year
Percent
To -Date
To -Date
Budget
of Budget
OPERATING REVENUES:
Golf shop fees
12,118
185,234
643,500
28.79%
Merchandise sales
8,274
59,217
185,000
32.01 %
COS -- merchandise
(6,959)
(45,455)
(140,000)
32.47%
Food & beverage
3,606
46,132
205,000
22.50%
COS -- food & beverage
(2,045)
(23,931)
(72,000)
33.24%
Interest & other
5,058
19,782
54,800
36.10%
TOTAL OPERATING REVENUES
20,052
240,979
27.50%
876,300
OPERATING EXPENSES:
Personal services
43,020
333,646
626,338
53.27%
Materials & supplies
7,161
79,781
93,060
85.73%
Other services
8,840
78,228
128,540
60.86%
Capital outlay
-
108,829
55,000
197.87%
Debt service
2,357
14,140
28,280
50.00%
TOTAL OPERATING EXPENSES
61,378
614,624
931,218
66.00%
NET INCOME (LOSS)
4 6
(373,645)
5,