HomeMy WebLinkAbout2011.01.24_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
January 24, 2011
6:30 PM
Old Central
109 N. Birch
Owasso, OK
Agenda filed in the office of the City Cle and posted on the City Hall bull eti board at 5:00
PM on Thursday, January 20, 2011. '
liann M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Ms. Brenda Snow, Chairman
2. Roll Call
Ms. Stevens
3. Consideration and appropriate action relating to a request for Committee approval of
the July 26, 2010 Minutes.
Ms. Snow, Chairman
Attachment # 3
4. General Discussion of Projects and Status Reports.
Mr. Fritschen
Mr. Stevens
Mr. Warren
Attachment # 4
5. Presentation and Discussion of Financial Reports.
Ms. Bishop
Attachment # 5
6. Consideration and appropriate action relating to request for Committee approval of
project completion reports.
Ms. Snow, Chairman
Attachment # 6
A. Tulsa Technology /Tulsa Community College Road Construction
Owasso City Council
January 24, 2011
Page 2
7. Consideration and appropriate action relating to a request for Committee approval of
the Progress Report for Public Distribution.
Ms. Snow, Chairman
Attachment # 7
8. Discussion of Sales Tax Watchdog Attendance Policy.
Mr. Ray
9. City Manager's Report.
10. New Business.
11. Adjournment.
OWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, July 26, 2010
The Owasso Sales Tax Watchdog Committee met in regular session on Monday, July 26, 2010 in
the Council Chambers of the Old Central Building, 109 N. Birch, per the Notice of Public
Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, July 23, 2010.
ITEM 1: CALL TO ORDER.
Mr. Steve Mowery, Vice Chairman, called the meeting to order at 6:33 PM.
ITEM 2: ROLL CALL
PRESENT
Steve Mowery Larry Langford Danny Ewing
Matt Roberts Joe Sparks Matthew Roberts
Megan Mooney
ABSENT
Jeff Westerfield Mark Schneider Jeff Ferguson Erik Miller
Bob Barnes Brenda Snow David Boggs
STAFF PRESENT
Rodney Ray, City Manager Sherry Bishop, Assistant City Manager
Warren Lehr, Assistant City Manager Roger Stevens, Public Works Department
Juliann Stevens, Administrative Assistant Janet Isaacs, Finance Department
Angela Hess, Finance Department Karl Fritschen, Community Development
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST
FOR COMMITTEE APPROVAL OF THE JANUARY 25, 2010 MINUTES
Committee members were mailed a draft copy of meeting minutes on January 28, 2010 for
review. Mr. Ewing moved, seconded by Mr. Sparks to approve the minutes of the January 25,
2010 regular meeting.
AYE: Roberts, Roberts, Ewing, Langford, Mowery, Mooney, Sparks
NAY: None
ABSTAIN: None
Motion carried 7 -0.
ITEM 4: GENERAL DISCUSSION OF PROJECTS AND STATUS REPORTS
Mr. Stevens and Mr. Fritschen reviewed the various projects listed on the Project Status Report
as included with the agenda. Discussion was held regarding items listed in the report.
ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Ms. Bishop reviewed the financial reports included in the agenda packet and a discussion was
held by members as to the content of the reports. A question was posed by Mr. Ewing for
clarification of expenditures associated with the TTC /TCC Access Road. An e -mail
communication was sent to all committee members Friday, July 30, 2010 from Ms. Bishop and a
copy of such is attached to the meeting minutes.
Watchdog Committee
July 26, 2010
Page 2 of 2
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF PROJECT COMPLETION REPORTS
A. SPORTS PARK FY 2009 - WATERLINE
Mr. Mowery presented the item. Mr. Roberts moved, seconded by Mr. Langford to the
completion report as submitted.
AYE: Roberts, Roberts, Ewing, Langford, Mowery, Mooney, Sparks
NAY: None
ABSTAIN: None
Motion carried 7 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE PROGRESS REPORT FOR PUBLIC DISTRIBUTION
Mr. Mowery presented the item. Mr. Sparks moved, seconded by Mr. Langford to approve the
Progress Report for Public Distribution as submitted.
AYE: Roberts, Roberts, Ewing, Langford, Mowery, Mooney, Sparks
NAY: None
ABSTAIN: None
Motion carried 7 -0.
ITEM 8: REPORT FROM ASSISTANT CITY MANAGER
Ms. Bishop notified the committee that Angela Ritchie has resigned from the committee
effective July 25, 2010.
ITEM 9: NEW BUSINESS
None.
ITEM 10: ADJOURNMENT
Mr. Langford moved to adjourn the meeting, Mr. Ewing seconded the motion.
AYE: Roberts, Roberts, Ewing, Langford, Mowery, Mooney, Sparks
NAY: None
ABSTAIN: None
Motion carried 7 -0.
The meeting adjourned at 7:30 PM.
2
Steve Mowery, Vice Chairman
Stevens, Julie
From: Bishop, Sherry
;ent: Friday, July 30, 2010 4:36 PM
fo: mattr @owassoreporter.com; Dewingl223 @sbcglobal.net; boggsd @owasso.kl2.ok.us;
jferguson @cyntergyaec.com; westerfieldcorp @prodigy.net; Ilangford @ymcatulsa.org;
bsnow @fmbanktulsa.com; moweryfs @tulsacoxmail.com
Cc: Ray, Rodney; Lehr, Warren; Hess, Angela; Stevens, Roger; Stevens, Julie; Fritschen, Karl
Subject: Watchdog Committee Meeting
At the Watchdog Committee meeting on Monday, July 26, 2010, questions were asked about the project expenditures for
the TTC /TCC Road project. There is a difference between the amounts listed for the contracts on the Project Status
Report and total amount expended to date on the project status financial report.
The Project Status Report included the contract for engineering design with Crafton, Tull and Sparks for $162,500.00 and
the project construction contract with Becco Construction with a final payment total of $1,388,293.20. The Project Status
Report did not include information about the contract for engineering construction services with Crafton, Tull and Sparks in
the amount of $11,320.00.
The Project Status Summary Report (financial report) included expenditures to date of $1,556,681. That total included:
Crafton, Tull, and Sparks Engineering design $162,500.00
Becco Construction Project construction $1,388,293.20
Crafton, Tull, and Sparks Engineering construction services $5,888.05
Total Expended to Date $1,556,681.25
The final invoice of $2,997.50 for engineering construction services will be paid to Crafton, Tull and Sparks next week.
The final total paid for engineering construction services will be $8,885.55, which is $2,434.45 less than the contract
amount of $11,320.00. Unless there are other incidental expenditures for the project, the final project cost will be
;1,559,678.75.
If there are any additional questions about this or any other project, please contact me at 376 -1516 or by email at
sbishop(aDcityofowasso.com.
Sherry Bishop
Assistant City Manager
Administrative Services
City of Owasso
(918) 376 -1516
sbishop(a)cityofowasso.com
Stay informed by following Owasso on Twitter
Stevens, Julie
From: Angela Ritchie [angela@creativeok.com]
Sent: Sunday, July 25, 2010 5:33 PM
To: Stevens, Julie
Subject: tax watch dog committee
Julie,
I need to resign from the Tax Watchdog committee.
Regards,
Angela Ritchie
The information contained in this communication is confidential, private, proprietary, or otherwise privileged
and is intended only for the use of the addressee.
* * * * * * * * **
CAPITAL IMPROVEMENT PROJECTS
STATUS REPORT
January 24, 2011
GENERAL GOVERNMENT:
• Quality of Life Initiative
- During their October 20, 2009 meeting, the City Council awarded a contract to
Alaback Design Services, Inc. in the amount of $113,960 for services related to
the implementation of the initiative. The project is approximately 78% complete.
- During the month of May, five community meetings were held in which
approximately 80 citizens participated. At these meetings, comment forms were
distributed and approximately 86 were returned. These forms were compiled
into pdf document and made available for viewing on the city's website.
- On April 16, 2010, the City launched Wikiplanning. This interactive web based
civic engagement tool was designed as a convenient method for citizens to
participate in the planning process by using on -line surveys, comment boards,
and other activities. Over 800 residents posted comments on the WikiPlanning
site and over 500 surveys were submitted prior to the site being taken off -line July
16th
- A 7th grade Town Hall was held on June 10th allowing 7th grade Owasso students
an opportunity to share their ideas on how they would like Owasso to look in the
future.
- Alaback Associates completed an analysis of the city's existing conditions, such
as a detailed evaluation of each city park, inventory of the existing sidewalk
system along arterial streets, and mapping of open areas and easements. This
information serves to provide a good understanding of existing opportunities and
constraints from which to base citizen suggestions.
- Alaback Associates developed the survey results into a preliminary set of visual
images and goal statements. Alaback has met with City staff on at least 3
occasions to review and discuss the sketches and illustrations of proposed
features, combining the analysis of exisiting conditions with comments received
from residents.
- During the January 11, 2011 City Council worksession, Alaback Associates
presented their preliminary concepts for the various plan elements.
- The staff anticipates a final public meeting to be held in March in order for
Alaback Associates to present the final report and project plan.
PUBLIC WORKS DEPARTMENT:
• E. 86th Street North Widening (from Main Street to N. Memorial Drivel
- Funding for the construction of this project is a result of a "matching grant "; 80%
ODOT funding and 20% City funding.
- An Engineering design for the project was completed in September 2008.
- An Environmental Assessment was approved by ODOT in December 2008 and
the Federal Highway Department in February 2009.
On July 20, 2010, the City Council authorized a contract in the amount of
$988,502 between the City and ONG for the purpose of relocating a main gas
line located in a private utility easement owned wholly by ONG. Other utility
relocations include AEP /PSO, AT&T, and Washington County Rural Water District
#3.
PSO /AEP and ONG are approximately 60% complete with their utility relocations
and are scheduled to be completed in February.
- Once PSO /AEP is complete with the relocation of their utility poles and cable,
AT&T and Cox will begin relocating their utilities to the new poles. Staff anticipates
this relocation to be complete by April 2011.
- The relocation of the Washington County Rural Water District #3 water line will be
included in the construction contract.
Since the July 2010 Watchdog meeting, all 23 parcels of right -of -way have been
obtained; two of which were obtained through condemnation proceedings.
Staff anticipates construction to begin in early summer of 2011.
• E. 1061H Street North and Garnett Road Intersection Improvement Project
- A $750,000 grant from ODOT was approved in February 2009.
- On March 24, 2009, City Council awarded an engineering design contract with
PSA Dewberry in the amount of $119,500.
- The Engineering Design is 95% complete. The design has been submitted for
review to the Oklahoma Department of Transportation (ODOT).
- In mid - December 2010, PSO /AEP informed City staff of a change in the utility
relocation plan. They will now bury the electrical wiring below ground, as
opposed to their original plan to keep the utility above ground. As a result, AT&T
and Cox need additional time to re- design their utility layout. Staff anticipates
utilities to be relocated by June 2011 and Construction is expected to begin in
the summer of 2011.
- All right -of -way negotiations are complete.
• Tulsa Technoloqv Center / Tulsa Communitv Colleae Road Construction Proiect
- On July 15, 2008, the City Council awarded an engineering agreement in the
amount of $162,500 to Crafton, Tull, and Sparks. The engineering design was
completed in May 2009.
- On July 21, 2009, the City Council awarded the construction contract to Becco
Construction in the amount of $1,566,682. Construction began on August 29,
2009.
- On July 15, 2010, the City Council accepted the completed project and
approved the final payment to Becco Construction in the amount of
$631,616.42, for a total contract price of $1,388,293.20, resulting in an under
run of $178,389.
- All invoices have been received. A request for action to approve the Project
Completion Report is included on the January 24, 2011 Sales Tax Watchdog
agenda.
• Street Improvement /Repair Project (FY 2009
Street Repair:
- On October 18, 2008, the City Council approved an interlocal agreement with
Tulsa County to perform the street overlay and resurfacing with materials
purchased by the City of Owasso.
- On June 16, 2009, the City Council awarded a construction contract to
Pavement Conservation Specialists, Inc. in the amount of $259,125 for needed
base repair work.
- In September 2009, City Council approved the additional funds for the cost of
asphalt, as well as labor and equipment provided by Tulsa County in the amount
of $145,000.
- In November 2009, City Council authorized a revised scope of work payable to
PCSE, Incorporated under their existing contract, not to exceed $419,125 for
repairs to the asphalt surface on E. 96'" Street North between the HWY 169
overpass and the existing concrete surface west of the JC Penney's. The
additional work was performed and completed prior to the Thanksgiving
Holiday.
- On December 15, 2009, the City Council accepted the complete street repair
project and approved final payment to PCSE, Incorporated bringing the total
contract amount to $398,401 (an under run of $20,723.)
- A project completion report will be forwarded to the Sales Tax Watchdog
Committee for consideration and approval following the completion of the
second phase of this project, the Traffic Signal Enhancements.
Traffic Signal Enhancements:
- On October 7, 2008, the City Council awarded an engineering agreement in the
amount of $37,000 to Traffic Engineer Consultants, Incorporated.
- A traffic study began in October 2008 and the traffic data report was submitted
to the staff in February 2009.
- On July 21, 2009, the City Council awarded the hardware installation contract to
Midstate Traffic Control, Inc. in the amount of $132,711.
- As part of the original contract, Midstate Traffic Control tested and provided a
report outlining the condition of the City's traffic loop detection devices. Several
signalized intersections were determined to have loop detection deficiencies.
Corrections to the loop detection devices were not included in the original
hardware installation contract. The estimated cost to correct the loop
deficiencies exceeded 10% of the total contract amount which by law requires
the City of Owasso to bid the additional work separately.
- On August 17, 2010, the City Council awarded the Miscellaneous Vehicle Loop
Detection System Improvements contract to Traffic Signals, Incorporated in the
amount of $35,212.75.
- The replacement of the loop detection systems began in October with final
completion in December 2010.
- Staff is awaiting the final invoice from Traffic Signals, Incorporated and
anticipates placing a request to consider and approve the completion report on
the July 2011 Sales Tax Watchdog Agenda.
• Street Improvement /Repair Project (FY 2010)
- In July 2010, the City Council approved the street repair priorities and awarded a
construction contract to Tri -Star Construction, LLC in the amount of $250,610 on
September 7th for the needed street improvements.
- All repair work on N. 126th East Avenue and at the intersection of West 10th Street
and Main Street is complete.
- The asphalt overlay portion of this project for the E. 116th Street North and N.
Garnett Intersection (German Corner) is scheduled with Tulsa County and will be
completed once the weather allows for the production and installation of the
asphalt paving.
• E. 76th Street North Widening (from U.S. Hwy169 to N. 129th East Avenue)
- Surface Transportation Program (STP) funds are made available on an annual
basis by the Federal Highway Administration (FHWA), through the Oklahoma
Department of Transportation (ODOT), for the implementation of eligible
transportation improvements in the Tulsa Urbanized Area. INCOG has established
a selection process for the distribution of STP funds.
- In May 2010, INCOG began accepting applications with a submittal deadline of
July 2010. The City contracted with an engineering consulting firm (Poe &
Associates, Incorporated) to perform a conceptual engineering design of
improvements to E. 76th Street North from U.S. Hwy 169 to N. 129th East Avenue in
the amount of $12,000. Based on the conceptual design, the anticipated cost for
the planning and construction of the roadway improvements is $6,800,000.
- In July 2010, City Council approved Resolution No. 2010 -10, requesting ODOT to
consider the selection of the E. 76th Street North Improvement Project as
candidate for federal funding assistance through the Surface Transportation
Program.
- In July 2010, City staff submitted the application to INCOG which requests
funding for engineering, right -of -way and utility relocation. This phase of the
project will be targeted for federal assistance in FY 2014 or sooner, depending on
funding availability.
- Following a recommendation by the Capital Improvements Committee in
September 2010, the City Council approved Resolution No. 2010 -13, amending
the Capital Improvement Priority Listing of projects eligible to receive funding
from the Capital Improvement Fund to include the E. 76th Street North Widening
Project.
- In October 2010, the City received notice that INCOG selected the project to
receive federal funding in the amount of $2,090,000 for engineering, right -of -way
and utility relocation costs. A 20% required match will be funded through the
City of Owasso's Capital Improvement Fund.
- It is important to note, that the City of Owasso will need to submit an additional
application to INCOG requesting federal aid for the construction portion of the
project, which will be available in FY 2015 or sooner, depending on project
readiness and available funding.
PARKS DEPARTMENT:
Sports Park RestroQm
- On December 21, 2010, the City Council awarded the construction contract to
TriStar Construction of Claremore, Oklahoma in the amount of $153,021.
- The restroom is identical to the three existing restrooms and will be centrally
located to serve the entire baseball area of the park.
- The staff anticipates construction to begin with the next thirty days and be
completed prior to the spring baseball season.
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of December 31, 2010
*Note - Additional Project funding will be provided by other resources.
Percent of
Completion
Project Cost
Project
Expended
Expended to
Contract &
Budget
Percent Report
Estimate
Budget
FY 2011
Date
Encum
Expended
Complete Approval
Quality of Life Initiative
120,000
120,000
40,427
93,263
25,447
78%
78%
0 86th Street Main - Memorial
2,600,000-
2.576,721
262,107
726,688
988,502
28%
28%
0 106th /Gamett Intersection
2,300,000 *
1,700,000
376,107
497,012
12,118
29%
29%
0 TTC/TCC Access Road
1,900,000
1,559,679
2,998
1,559,679
100%
100% Proposed
0 Street Improvements FY 2009
1,114,000
956,481
37,485
935,874
1,801
98%
99%
— Street Improvements FY 2010
250,000
250,610
170,601
170,601
80,009
68%
70%
0 Sports Park Restroom
160,000
160,000
153,021
0%
0%
$8,444,000
$7,323,491
$889,725
$3,983,117
$1,260,898
54%
o Resolution 2007 -05 Priority Projects
0 Resolution 2008 -01 Priority Projects
Resolution 2009 -01 Priority Projects
Resolution 2009 -08 Priority Projects
Future Priority Projects
§ Resolution 2010 -13 (E 76th St N Widening - Hwy 169 to 129th E Ave)
§ Resolution 2010 -13 (Highway 169 Service Roads - E 66th St N/E 126th St N)
*Note - Additional Project funding will be provided by other resources.
City of Owasso
Sales Tax Collections and
Restricted Use of One Percent
Fiscal Year 2010 -11
Excess to
Three Percent Capital
Sales Tax One Percent 2004 Sales 2005 Sales Tax 2007 Sales Tax 2008 Sales Tax Improvements
Collection Sales Tax (1/3) Tax Rev Note Rev Note Rev Note Rev Note Fees /Arbitrage Interest Fund Balance
Debt issued to fund capital projects:
2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matures 12/01/2011
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09101/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
74,537.81
Jul
$1,485,552.57
495,184.19
135,126.04
136,882.50
137,513.79
44,161.67
78.06
41,578.25
116,116.06
Aug
$1,409,806.38
469,935.46
135,126.04
136,882.50
137,513.81
44,161.67
110.74
16,362.18
132,478.24
Sep
$1,433,235.57
477,745.19
135,126.04
136,882.50
138,121.00
44,161.67
1,000.00
118.18
22,572.16
155,050.40
Oct
$1,467,321.34
489,107.11
135,126.04
136,882.50
138,109.24
44,161.67
127.07
34,954.73
190,005.13
Nov
$1,362,551.29
454,183.76
133,053.14
136,882.50
138,115.12
44,161.67
65,760.59
120.89
(63,668.37)
126,336.77
Dec
$1,423,010.85
474,336.95
134,711.45
136,882.50
138,115.12
44,161.65
4,045.90
128.36
16,548.69
142,885.46
Jan
$1,640,741.37
546,913.79
135,126.04
136,252.29
138,115.12
43,797.50
93,622.84
236,508.30
Feb
Mar
Apr
May
Jun
CI Trans
$10,222,219.37
$3,407,406.46
$943,394.79
$957,547.29
$965,603.20
$308,767.50
$70,806.49
$161,970.49
236,508.30
Totals
Debt issued to fund capital projects:
2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matures 12/01/2011
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09101/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
City of Owasso
Monthly Sales Tax Revenues
Last Five Fiscal Years
2008 -2009 2007 -2008 2006 -2007
$1,463,146.16
1,420,417.94
1,453,976.96
1,453,905.08
1,358,986.71
1,497,046.05
1,662,272.89
1,621,964.23
1,299,354.84
1,289,190.50
1,430,199.15
1, 392, 852.76
$1,341,097.93
1,322,978.99
1,312,193.14
1, 361, 802.72
1,335,464.66
1,315,944.77
1,628,566.99
1,575,026.08
1,292,129.15
1,313,532.63
1,333,170.96
1,432,255.94
$1,252,532.37
1,334,836.21
1,364,828.62
1,248,082.34
1,161,834.48
1,224,807.13
1,445,290.21
1,510,401.30
1,108, 328.52
1,256,964.10
1, 352, 262.60
1, 249, 721.59
$10,222,219.37 $17,266,691.76 $17,343,313.27 $16,564,163.96 $15,509,889.47
2010 -2011
2009 -2010
Jul
$ 1,485,552.57
$1,523,296.22
Aug
1,409,806.38
1,457,190.41
Sep
1,433,235.57
1,384,785.99
Oct
1,467,321.34
1,386,073.05
Nov
1,362,551.29
1,222,181.35
Dec
1,423,010.85
1,481,442.33
Jan
1,640,741.37
1,558,964.00
Feb
1,660,458.42
Mar
1,283,250.04
Apr
1,288,894.21
May
1,506,435.50
Jun
1,513,720.24
2008 -2009 2007 -2008 2006 -2007
$1,463,146.16
1,420,417.94
1,453,976.96
1,453,905.08
1,358,986.71
1,497,046.05
1,662,272.89
1,621,964.23
1,299,354.84
1,289,190.50
1,430,199.15
1, 392, 852.76
$1,341,097.93
1,322,978.99
1,312,193.14
1, 361, 802.72
1,335,464.66
1,315,944.77
1,628,566.99
1,575,026.08
1,292,129.15
1,313,532.63
1,333,170.96
1,432,255.94
$1,252,532.37
1,334,836.21
1,364,828.62
1,248,082.34
1,161,834.48
1,224,807.13
1,445,290.21
1,510,401.30
1,108, 328.52
1,256,964.10
1, 352, 262.60
1, 249, 721.59
$10,222,219.37 $17,266,691.76 $17,343,313.27 $16,564,163.96 $15,509,889.47
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JULY 2010 THROUGH DECEMBER 2010
Date
GL Account
7/14/2010
40- 150 - 075 -53001
7/21/2010
40- 150 - 075 -53001
8/25/2010
40- 150 - 075 -53001
9/15/2010
40- 150 - 075 -53001
10/28/2010
40- 150 - 075 -53001
12/30/2010
40- 150 - 075 -53001
Vendor
Description
ALABACK DESIGN
QUALITY OF LIFE INITIATIVE
RYAN HARRIS LLC
WIKIPLANNING WEB PAGE
ALABACK DESIGN
QUALITY OF LIFE INITIATIVE
ALABACK DESIGN
QUALITY OF LIFE INITIATIVE
ALABACK DESIGN
QUALITY OF LIFE INITIATIVE
ALABACK DESIGN
QUALITY OF LIFE INITIATIVE
QUALITY OF LIFE INITIATIVE
Amount Proiect Total
5,626.00
2,375.00
9,583.00
6,617.00
7,058.00
9,168.00
$40,427.00
7/29/2010
40- 300 - 055 -54005
INGRAM, BLEVINS
APPRAISAL REVIEW - E 86TH ST
10,000.00
8/31/2010
40- 300 - 055 -54005
TULSA COUNTY
TULSA COURT - FILING FEES - E 86TH ST
193.00
8/31/2010
40- 300 - 055 -54005
TULSA COUNTY
TULSA COURT - FILING FEES - E 86TH ST
193.00
9/15/2010
40- 300 - 055 -54005
DISPUTE RESOLUTION /STOKES
RIGHT OF WAY ACQUISITION - E 86TH ST
1,350.00
10/11/2010
40- 300 - 055 -54005
HAZEL R MILLS
RIGHT OF WAY ACQUISITION - E 86TH ST
100,000.00
10/12/2010
40- 300 - 055 -54005
DISPUTE RESOLUTION /HAZEL R MILLS
RIGHT OF WAY ACQUISITION - E 86TH ST
981.25
11/10/2010
40- 300 - 055 -54005
SEVEN C'S ENTERPRISE
RIGHT OF WAY ACQUISITION - E 86TH ST
4,500.00
11/10/2010
40- 300 - 055 -54005
TULSA COUNTY /STOKES
RIGHT OF WAY ACQUISITION - E 86TH ST
138,790.00
12/1/2010
40- 300 - 055 -54005
TULSA COUNTY
TULSA COURT - FILING FEES - E 86TH ST
300.00
12/2/2010
40- 300 - 055 -54005
BENCHMARK ENTERPRISE
RIGHT OF WAY ACQUISITION - E 86TH ST
5,800.00
86TH STREET MAIN - MEMORIAL
$262,107.25
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /KANNADY
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /CLARK
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /DUVALL
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /PENN
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /BROOKSHIRE
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /L BAILEY
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /EXCHANGE BANK
TITLE REPORT
75.00
9/30/2010
40- 300 - 060 -54005
INGRAM, BLEVINS,
APPRAISAL
10,000.00
10/28/2010
40- 300 - 060 -54005
MEADERS & ASSOCIATES
APPRAISAL
3,000.00
11/22/2010
40- 300 - 060 -54005
JOSEPH DOUGLAS PENN
RIGHT OF WAY ACQUISITION
91,050.00
11/22/2010
40- 300 - 060 -54005
DAVID D DUVALL
RIGHT OF WAY ACQUISITION
216,025.00
8/31/2010
40- 300 - 060 -54210
PSA- DEWBERRY INC
ENGINEERING SERVICES
841.50
9/30/2010
40- 300 - 060 -54210
PSA- DEWBERRY INC
ENGINEERING SERVICES
1,792.50
9/30/2010
40- 300 - 060 -54210
PSA - DEWBERRY INC
ENGINEERING SERVICES
673.20
12/13/2010
40- 300 - 060 -54005
DAVID SANDRIDGE
RIGHT OF WAY ACQUISITION
41,000.00
12/14/2010
40- 300 - 060 -54005
SEVEN C'S ENTERPRISE
RIGHT OF WAY ACQUISITION
7,200.00
12/30/2010
40- 300 - 060 -54005
INGRAM, BLEVINS,
SUMMARY APPRAISAL REPORT
2,000.00
12/30/2010
40- 300 - 060 -54005
INGRAM, BLEVINS,
SUMMARY APPRAISAL REPORT
2,000.00
7/29/2010 40- 300 - 061 -54210 CRAFTON, TULL AND ASSOCIATES
10/14/2010 40- 300 - 063 -54210 TRAFFIC ENGINEER
12/2/2010 40- 300 - 063 -54210 TRAFFIC SIGNALS
12/14/2010 40- 300 - 063 -54210 TRAFFIC ENGINEER
12/2/2010 40- 300 - 071 -54210 TRI -STAR CONSTRUCTION
12/14/2010 40- 300 - 071 -54210 TRI -STAR CONSTRUCTION
106TH /GARNETT INTERSECTION $376,107.20
N 140TH E AVENUE ROADWAY EXTENSION
2,997.50
TTC /TCC ACCESS ROAD
$2,997.50
SIGNAL SYSTEM ANALYSIS
1,470.00
DETECTION SYSTEM IMPROVEMENT
33,411.50
SIGNAL SYSTEM ANALYSIS
2,603.84
STREET IMPROVEMENTS FY 2009
$37,485.34
FY 2009 -2010 STREET REHAB
48,063.04
FY 2009 -2010 STREET REHAB
122,538.13
STREET IMPROVEMENTS FY 2010
$170,601.17
$889,725.46
PROJECT COMPLETION REPORT
PROJECT: Tulsa Technology Center /Tulsa Community College Road Construction
Proi ect
DATE PROJECT WAS INITIATED: Julv 15. 2008
DATE PROJECT WAS COMPLETED: July 15, 2010
DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department
STAFF COMMENTS: The
000 feet north from E. 106 "` St. North to the existi
the south. The existing seement (1.324 feet) serve,
Eggbert's restaurant, and future development parcels. On July 15, 2008, the City Council
awarded an engineering agreement in the amount of $162,500 to Craft, Tull, Sparks. The
engineering design was completed in May 2009. On July 21, 2009, the City Council
awarded the construction contract to Becco Construction in the amount of $1,566,682.
On July 15, 2010, the City Council accepted the completed project and Mproved the final
payment to Becco Construction in the amount of $631.616.42, for a total contract price of
$1,388,293.20, resulting in an under -run of $178,389. Total project cost including
engineering design fees, miscellaneous, and construction equals $1,559,679.
Rozer Stevens
PROJECT COORDINATOR
Public Works
DEPARTMENT
January 24, 2011
DATE
Approved this 18th day of January, 2011.
Brenda Snow, Chairman
SALES TAX PROJECTS
WATCHDOG COMMITTEE PROGRESS REPORT
FY 2010 -2011 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #56 Dated 12/31/10
PROJECT Cost Estimate Expended Design Bid Construction
Quality of Life Initiative
86th Street Main - Memorial
106th /Garnett Intersection
TTC/TCC Access Road
Street Improvements FY 2009
Street Improvements FY 2010
Sports Park Restroom
Total
TCCITTC Land
Fire Station #2 Remodel
New Fire Station #3
86 & Main Intersection ROW
96 & 129 E Ave Intersection
96 & Hwy 169 Interchange
Garnett Widening (86 to 96)
96 Str Widening (Garnett to Owasso Mkt)
Intersection Engr. Prelim
Street Improvements FY2007
86th & Mingo Intersection
Main Street Redevelopment
Street Improvements FY 2008
86th Street Widening
129th E Ave Widening
Silvercreek Drainage
YMCA Pool
Sports Park Expansion through FY07
Sports Park Baseball Field #1
Sport Park FY 2009 Waterline
120,000
93,263
2,600,000
726,688
2,300,000
497,012
1,900,000
1,559,679
1,114,000
935,874
250,000
170,601
160,000
0
$ 8,444,000 $
3,983,117
064
150
3,076,475
02/02/09
023
250
248,468
07/28/08
029
250
2,199,155
02/02/09
011
300
303,625
07/24/04
022
300
1,747,745
01123/06
027
300
1,349,964
01/23106
020
300
5,601,858
01/22/07
025
300
4,929,552
01/22/07
035
300
100,000
07/23/07
042
300
807,746
01/21/08
013
300
861,524
07/28/08
047
300
29,384
07/27/09
053
300
1,210,046
07/27/09
020
300
3,319,241
01/25/10
021
300
8,620,898
01/25110
034
370
877,049
01/22/07
030
515
1,000,000
01/22107
024
515
2,062,418
01121/08
058
515
488,429
07/27/09
065
515
22,253,.
07126/10
o
t
o
o
M
�
o
i
i
Legend: X -In Progress
Complete
-Not Applicable
CAPITAL IMPROVEMENT PROJECTS
STATUS REPORT
January 24, 2011
GENERAL GOVERNMENT:
• Quality of Life Initiative
- During their October 20, 2009 meeting, the City Council awarded a contract to
Alaback Design Services, Inc. in the amount of $113,960 for services related to
the implementation of the initiative. The project is approximately 78% complete.
- During the month of May, five community meetings were held in which
approximately 80 citizens participated. At these meetings, comment forms were
distributed and approximately 86 were returned. These forms were compiled
into pdf document and made available for viewing on the city's website.
- On April 16, 2010, the City launched Wikiplanning. This interactive web based
civic engagement tool was designed as a convenient method for citizens to
participate in the planning process by using on -line surveys, comment boards,
and other activities. Over 800 residents posted comments on the WikiPlanning
site and over 500 surveys were submitted prior to the site being taken off -line July
16th.
- A 7th grade Town Hall was held on June 10th allowing 7th grade Owasso students
an opportunity to share their ideas on how they would like Owasso to look in the
future.
- Alaback Associates completed an analysis of the city's existing conditions, such
as a detailed evaluation of each city park, inventory of the existing sidewalk
system along arterial streets, and mapping of open areas and easements. This
information serves to provide a good understanding of existing opportunities and
constraints from which to base citizen suggestions.
- Alaback Associates developed the survey results into a preliminary set of visual
images and goal statements. Alaback has met with City staff on at least 3
occasions to review and discuss the sketches and illustrations of proposed
features, combining the analysis of exisiting conditions with comments received
from residents.
- During the January 11, 2011 City Council worksession, Alaback Associates
presented their preliminary concepts for the various plan elements.
- The staff anticipates a final public meeting to be held in March in order for
Alaback Associates to present the final report and project plan.
PUBLIC WORKS DEPARTMENT:
• E. 86th Street North Widening (from Main Street to N. Memorial Drive)
- Funding for the construction of this project is a result of a "matching grant "; 800
ODOT funding and 20% City funding.
- An Engineering design for the project was completed in September 2008.
- An Environmental Assessment was approved by ODOT in December 2008 and
the Federal Highway Department in February 2009.
- On July 20, 2010, the City Council authorized a contract in the amount of
$988,502 between the City and ONG for the purpose of relocating a main gas
line located in a private utility easement owned wholly by ONG. Other utility
relocations include AEP /PSO, AT &T, and Washington County Rural Water District
#3_
- PSO /AEP and ONG are approximately 60% complete with their utility relocations
and are scheduled to be completed in February.
- Once PSO /AEP is complete with the relocation of their utility poles and cable,
AT&T and Cox will begin relocating their utilities to the new poles. Staff anticipates
this relocation to be complete by April 2011.
The relocation of the Washington County Rural Water District #3 water line will be
inc lulled in the construction contract.
Sincethe July 2010 Watchdog meeting, all 23 parcels of right -of -way have been
obtained; two of which were obtained through condemnation proceedings.
- Staff anticipates construction to begin in early summer of 2011.
• E. 106TH Street North and Garnett Road Intersection Improvement Project
- A $76),000 grant from ODOT was approved in February 2009.
- On M(irch 24, 2009, City Council awarded an engineering design contract with
PSA Dewberry in the amount of $119,500.
- The Engineering Design is 95% complete. The design has been submitted for
review to the Oklahoma Department of Transportation (ODOT).
- In mid - December 2010, PSO /AEP informed City staff of a change in the utility
relocation plan. They will now bury the electrical wiring below ground, as
opposed to their original plan to keep the utility above ground. As a result, AT&T
and Cox need additional time to re- design their utility layout. Staff anticipates
utilities to be relocated by June 2011 and Construction is expected to begin in
the summer of 2011.
- All right -of -way negotiations are complete.
• Tulsa Technology Center / Tulsa Communitv Colleae Road Construction Proiect
- On July 15, 2008, the City Council awarded an engineering agreement in the
amount of $162,500 to Crafton, Tull, and Sparks. The engineering design was
completed in May 2009.
- On July 21, 2009, the City Council awarded the construction contract to Becco
Construction in the amount of $1,566,682. Construction began on August 29,
2009.
- On July 15, 2010, the City Council accepted the completed project and
approved the final payment to Becco Construction in the amount of
$631,616.42, for a total contract price of $1,388,293.20, resulting in an under
run of $178,389.
- All invoices have been received. A request for action to approve the Project
Completion Report is included on the January 24, 2011 Sales Tax Watchdog
agenda.
• Street Improvement /Repair Project (FY 20091
Street Repair;
- On October 18, 2008, the City Council approved an interlocal agreement with
Tulsa County to perform the street overlay and resurfacing with materials
purchased by the City of Owasso.
- On June 16, 2009, the City Council awarded a construction contract to
Pavement Conservation Specialists, Inc. in the amount of $259,125 for needed
base repair work.
- In September 2009, City Council approved the additional funds for the cost of
asphalt, as well as labor and equipment provided by Tulsa County in the amount
of $145,000.
- In November 2009, City Council authorized a revised scope of work payable to
PCSE, Incorporated under their existing contract, not to exceed $419,125 for
repairs to the asphalt surface on E. 96th Street North between the HWY 169
overpass and the existing concrete surface west of the JC Penney's. The
addifonal work was performed and completed prior to the Thanksgiving
Holiday.
- On December 15, 2009, the City Council accepted the complete street repair
project and approved final payment to PCSE, Incorporated bringing the total
contract amount to $398,401 (an under run of $20,723.)
- A project completion report will be forwarded to the Sales Tax Watchdog
Committee for consideration and approval following the completion of the
second phase of this project, the Traffic Signal Enhancements.
Traffic Signal Enhancements:
- On October 7, 2008, the City Council awarded an engineering agreement in the
amount of $37,000 to Traffic Engineer Consultants, Incorporated.
- A traffic study began in October 2008 and the traffic data report was submitted
to thestaff in February 2009.
- On July 21, 2009, the City Council awarded the hardware installation contract to
Midstate Traffic Control, Inc. in the amount of $132,711.
- As part of the original contract, Midstate Traffic Control tested and provided a
report outlining the condition of the City's traffic loop detection devices. Several
signalized intersections were determined to have loop detection deficiencies.
Corrections to the loop detection devices were not included in the original
hardware installation contract. The estimated cost to correct the loop
deficiencies exceeded 10% of the total contract amount which by law requires
the City of Owasso to bid the additional work separately.
- On August 17, 2010, the City Council awarded the Miscellaneous Vehicle Loop
Detection System Improvements contract to Traffic Signals, Incorporated in the
amount of $35,212.75.
- The replacement of the loop detection systems began in October with final
completion in December 2010.
- Staff is awaiting the final invoice from Traffic Signals, Incorporated and
anticipates placing a request to consider and approve the completion report on
the July 2011 Sales Tax Watchdog Agenda.
• Street Improvement /Repair Project (FY 2010)
- In July 2010, the City Council approved the street repair priorities and awarded a
construction contract to Tri -Star Construction, LLC in the amount of $250,610 on
Se ptember 7th for the needed street improvements.
- All repair work on N. 126th East Avenue and at the intersection of West 10th Street
and Main Street is complete.
- The asphalt overlay portion of this project for the E. 116th Street North and N.
Garnett Intersection (German Corner) is scheduled with Tulsa County and will be
completed once the weather allows for the production and installation of the
asphalt paving.
• E. 76th Street North Widening (from U.S. Hwy169 to N. 129th East Avenue)
- Surface Transportation Program (STP) funds are made available on an annual
basis by the Federal Highway Administration (FHWA), through the Oklahoma
Department of Transportation (ODOT), for the implementation of eligible
transportation improvements in the Tulsa Urbanized Area. INCOG has established
a selection process for the distribution of STP funds.
- In May 2010, INCOG began accepting applications with a submittal deadline of
July 2010. The City contracted with an engineering consulting firm (Poe &
Associates, Incorporated) to perform a conceptual engineering design of
improvements to E. 76th Street North from U.S. Hwy 169 to N. 129th East Avenue in
the amount of $12,000. Based on the conceptual design, the anticipated cost for
the planning and construction of the roadway improvements is $6,800,000.
- In July 2010, City Council approved Resolution No. 2010 -10, requesting ODOT to
consider the selection of the E. 76th Street North Improvement Project as
candidate for federal funding assistance through the Surface Transportation
Program.
- In July 2010, City staff submitted the application to INCOG which requests
funding for engineering, right -of -way and utility relocation. This phase of the
project will be targeted for federal assistance in FY 2014 or sooner, depending on
funding availability.
- Following a recommendation by the Capital Improvements Committee in
September 2010, the City Council approved Resolution No. 2010 -13, amending
the Capital Improvement Priority Listing of projects eligible to receive funding
from the Capital Improvement Fund to include the E. 76th Street North Widening
Project.
- In October 2010, the City received notice that INCOG selected the project to
receive federal funding in the amount of $2,090,000 for engineering, right -of -way
and utility relocation costs. A 207o required match will be funded through the
City of Owasso's Capital Improvement Fund.
- It is important to note, that the City of Owasso will need to submit an additional
application to INCOG requesting federal aid for the construction portion of the
project, which will be available in FY 2015 or sooner, depending on project
readiness and available funding.
PARKS DEPARTMENT:
Sports Pa rk Restroom
- On December 21, 2010, the City Council awarded the construction contract to
TriSfar Construction of Claremore, Oklahoma in the amount of $153,021.
- The restroom is identical to the three existing restrooms and will be centrally
located to serve the entire baseball area of the park.
- The staff anticipates construction to begin with the next thirty days and be
completed prior to the spring baseball season.
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of December 31, 2010
Percent of Completion
*Note - Additional Project funding will be provided by other resources.
Project Cost
Project
Expended
Expended to
Contract &
Budget
Percent Report
Estimate
Budget
FY 2'09 r
4) Quality of Life Initiative
120,000
120,000
40,427
93,263
25,447
78%
78%
a 86th Street Main - Memorial
2,600,000-
2,576,721
262,107
726,688
988,502
28%
28%
0 106th /Garnett Intersection
2,300,000-
1,700,000
376,107
497,012
12,118
29%
29%
0 TTC/TCC Access Road
1,900,000
1,559,679
2,998
1,559,679
100%
100% Proposed
0 Street Improvements FY 2009
1,114,000
956,481
37,485
935,874
1,801
98%
99%
— Street Improvements FY 2010
250,000
250,610
170,601
170,601
80,009
68%
70%
0 Sports Park Restroom
160,000
160,000
153,021
0%
0%
$8,444,000
$7,323,491
$889,725
$3,983,117
$1,260,898
54%
o Resolution 2007 -05 Priority Projects
0 Resolution 2008 -01 Priority Projects
Resolution 2009 -01 Priority Projects
Resolution 2009 -08 Priority Projects
Future Priority Projects
§ Resolution 2010 -13 (E 76th St N Widening - Hwy 169 to 129th E Ave)
§ Resolution 2010 -13 (Highway 169 Service Roads - E 66th St N/E 126th St N)
*Note - Additional Project funding will be provided by other resources.
City of Owasso
Sales Tax Collections and
Restricted Use of One Percent
Fiscal Year 2010 -11
Excess to
Three Percent Capital
Sales Tax One Percent 2004 Sales 2005 Sales Tax 2007 Sales Tax 2008 Sales Tax Improvements
Collection Sales Tax (1/3) Tax Rev Note Rev Note Rev Note Rev Note Fees /Arbitrage Interest Fund Balance
Totals
Debt issued to fund capital projects:
2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matures 12/01/2011
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09/01/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
74.537.81
Jul
$1,485,552.57
495,184.19
135,126.04
136,882.50
137,513.79
44,161.67
78.06
41,578.25
116,116.06
Aug
$1,409,806.38
469,935.46
135,126.04
136,882.50
137,513.81
44,161.67
110.74
16,362.18
132,478.24
Sep
$1,433,235.57
477,745.19
135,126.04
136,882.50
138,121.00
44,161.67
1,000.00
118.18
22,572.16
155,050.40
Oct
$1,467,321.34
489,107.11
135,126.04
136,882.50
138,109.24
44,161.67
127.07
34,954.73
190,005.13
Nov
$1,362,551.29
454,183.76
133,053.14
136,882.50
138,115.12
44,161.67
65,760.59
120.89
(63,668.37)
126,336.77
Dec
$1,423,010.85
474,336.95
134,711.45
136,882.50
138,115.12
44,161.65
4,045.90
128.36
16,548.69
142,885.46
Jan
$1,640,741.37
546,913.79
135,126.04
136,252.29
138,115.12
43,797.50
93,622.84
236,508.30
Feb
Mar
Apr
May
Jun
CI Trans
$10,222,219.37
$3,407,406.46
$943,394.79
$957,547.29
$965,603.20
$308,767.50
$70,806.49
$161,970.49
236,508.30
Totals
Debt issued to fund capital projects:
2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matures 12/01/2011
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09/01/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
City of Owasso
Monthly Sales Tax Revenues
Last Five Fiscal Years
2007 -2008 2006 -2007
$1,341,097.93
1,322,978.99
1,312,193.14
1,361,802.72
1,335,464.66
1,315,944.77
1,628,566.99
1,575,026.08
1,292,129.15
1,313,532.63
1,333,170.96
1,432,255.94
$1,252,532.37
1,334,836.21
1,364,828.62
1,248,082.34
1,161,834.48
1,224,807.13
1,445,290.21
1,510,401.30
1,108, 328.52
1,256,964.10
1, 352, 262.60
1,249,721.59
$10,222,219.37 $17,266,691.76 $17,343,313.27 $16,564,163.96 $15,509,889.47
2010 -2011
2009 -2010
2008 -2009
Jul
$ 1,485,552.57
$1,523,296.22
$1,463,146.16
Aug
1,409,806.38
1,457,190.41
1,420,417.94
Sep
1,433,235.57
1,384,785.99
1,453,976.96
Oct
1,467,321.34
1,386,073.05
1,453,905.08
Nov
1,362,551.29
1,222,181.35
1,358,986.71
Dec
1,423,010.85
1,481,442.33
1,497,046.05
Jan
1,640,741.37
1,558,964.00
1,662,272.89
Feb
1,660,458.42
1,621,964.23
Mar
1,283,250.04
1,299,354.84
Apr
1,288,894.21
1,289,190.50
May
1,506,435.50
1,430,199.15
Jun
1,513,720.24
1,392,852.76
2007 -2008 2006 -2007
$1,341,097.93
1,322,978.99
1,312,193.14
1,361,802.72
1,335,464.66
1,315,944.77
1,628,566.99
1,575,026.08
1,292,129.15
1,313,532.63
1,333,170.96
1,432,255.94
$1,252,532.37
1,334,836.21
1,364,828.62
1,248,082.34
1,161,834.48
1,224,807.13
1,445,290.21
1,510,401.30
1,108, 328.52
1,256,964.10
1, 352, 262.60
1,249,721.59
$10,222,219.37 $17,266,691.76 $17,343,313.27 $16,564,163.96 $15,509,889.47
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JULY 2010 THROUGH DECEMBER 2010
Date
GL Account
Vendor
Description
Amount
7/14/2010
40- 150 - 075 -53001
ALABACK DESIGN
QUALITY OF LIFE INITIATIVE
5,626.00
7/21/2010
40- 150 - 075 -53001
RYAN HARRIS LLC
WIKIPLANNING WEB PAGE
2,375.00
8/25/2010
40- 150 - 075 -53001
ALABACK DESIGN
QUALITY OF LIFE INITIATIVE
9,583,00
9/15/2010
40- 150 - 075 -53001
ALABACK DESIGN
QUALITY OF LIFE INITIATIVE
6.617.00
10/28/2010
40- 150 - 075 -53001
ALABACK DESIGN
QUALITY OF LIFE INITIATIVE
7,058.00
12/30/2010
40- 150 - 075 -53001
ALABACK DESIGN
QUALITY OF LIFE INITIATIVE
9,168.00
QUALITY OF LIFE INITIATIVE
7/29/2010
40- 300 - 055 -54005
INGRAM, BLEVINS
APPRAISAL REVIEW - E 86TH ST
10,000.00
8/31/2010
40- 300 - 055 -54005
TULSA COUNTY
TULSA COURT - FILING FEES - E 86TH ST
193.00
8/31/2010
40- 300 - 055 -54005
TULSA COUNTY
TULSA COURT - FILING FEES - E 86TH ST
193.00
9/15/2010
40- 300 - 055 -54005
DISPUTE RESOLUTION /STOKES
RIGHT OF WAY ACQUISITION - E 86TH ST
1,350.00
10/11/2010
40- 300 -055 -54005
HAZEL R MILLS
RIGHT OF WAY ACQUISITION - E 86TH ST
100,000.00
10/12/2010
40- 300 - 055 -54005
DISPUTE RESOLUTION /HAZEL R MILLS
RIGHT OF WAY ACQUISITION - E 86TH ST
981.25
11/10/2010
40- 300 - 055 -54005
SEVEN C'S ENTERPRISE
RIGHT OF WAY ACQUISITION - E 86TH ST
4,500.00
11/10/2010
40- 300 - 055 -54005
TULSA COUNTY /STOKES
RIGHT OF WAY ACQUISITION - E 86TH ST
138,790.00
12/1/2010
40- 300 - 055 -54005
TULSA COUNTY
TULSA COURT - FILING FEES - E 86TH ST
300.00
12/2/2010
40- 300 - 055 -54005
BENCHMARK ENTERPRISE
RIGHT OF WAY ACQUISITION - E 86TH ST
5,800.00
86TH STREET MAIN - MEMORIAL
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /KANNADY
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /CLARK
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /DUVALL
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /PENN
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /BROOKSHIRE
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /L BAILEY
TITLE REPORT
75.00
9/2/2010
40- 300 - 060 -54005
BUFFALO LAND /EXCHANGE BANK
TITLE REPORT
75.00
9/30/2010
40- 300 - 060 -54005
INGRAM, BLEVINS,
APPRAISAL
10,000.00
10/28/2010
40- 300 - 060 -54005
MEADERS & ASSOCIATES
APPRAISAL
3,000.00
11/22/2010
40- 300 - 060 -54005
JOSEPH DOUGLAS PENN
RIGHT OF WAY ACQUISITION
91,050.00
11/22/2010
40- 300 - 060 -54005
DAVID D DUVALL
RIGHT OF WAY ACQUISITION
216,025.00
8/31/2010
40- 300 - 060 -54210
PSA- DEWBERRY INC
ENGINEERING SERVICES
841.50
9/30/2010
40- 300 - 060 -54210
PSA- DEWBERRY INC
ENGINEERING SERVICES
1,792.50
9/30/2010
40- 300 - 060 -54210
PSA- DEWBERRY INC
ENGINEERING SERVICES
673.20
12/13/2010
40- 300 - 060 -54005
DAVID SANDRIDGE
RIGHT OF WAY ACQUISITION
41,000.00
12/14/2010
40- 300 - 060 -54005
SEVEN C'S ENTERPRISE
RIGHT OF WAY ACQUISITION
7,200.00
12/30/2010
40- 300 - 060 -54005
INGRAM, BLEVINS,
SUMMARY APPRAISAL REPORT
2,000.00
12/30/2010
40- 300 - 060 -54005
INGRAM, BLEVINS,
SUMMARY APPRAISAL REPORT
2,000.00
Project Total
$40,427.00
$262,107.25
7/29/2010 40- 300 - 061 -54210 CRAFTON, TULL AND ASSOCIATES
10/14/2010 40- 300 - 063 -54210 TRAFFIC ENGINEER
12/2/2010 40- 300 - 063 -54210 TRAFFIC SIGNALS
12/14/2010 40- 300 - 063 -54210 TRAFFIC ENGINEER
12/2/2010 40- 300 - 071 -54210 TRI -STAR CONSTRUCTION
12/14/2010 40- 300 - 071 -54210 TRI -STAR CONSTRUCTION
106TH /GARNETT INTERSECTION $376,107.20
N 140TH E AVENUE ROADWAY EXTENSION
2,997.50
TTC /TCC ACCESS ROAD
$2,997.50
SIGNAL SYSTEM ANALYSIS
1,470.00
DETECTION SYSTEM IMPROVEMENT
33,411.50
SIGNAL SYSTEM ANALYSIS
2,603.84
STREET IMPROVEMENTS FY 2009
$37,485.34
FY 2009 -2010 STREET REHAB
48,063.04
FY 2009 -2010 STREET REHAB
122,538.13
STREET IMPROVEMENTS FY 2010
$170,601.17
$889,725.46
PROJECT COMPLETION REPORT
PROJECT:_ Tulsa Technology Center /Tulsa Community College Road Construction
Proj ect
DATE PROJECT WAS INITIATED: Julv 15. 2008
DATE PROJECT WAS COMPLETED: Julv 15. 2010
DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department
STAFF COMMENTS: The project consists of constructing a new 3 -lane arterial
roadway which extends 4,000 feet north from E. 106th St. North to the existing segment
from E 116th St. North to the south. The existing segment (1.324 feet) served OuikTrin_
Eggbert's restaurant, and future development parcels. On July 15 2008 the City Council
awarded an en ing eering agreement in the amount of $162,500 to Craft, Tull, Sparks. The
engineering design was completed in May 2009. On July 21 2009 the City Council
awarded the construction contract to Becco Construction in the amount of $1,566,682.
On July 15-20 10, the City Council accepted the completed project and approved the final
payment to Becco Construction in the amount of $631.616.42, for a total contract rip 'ce of
$1,388,293.20, resulting in an under -run of $178,389. Total project cost including
engineering design fees, miscellaneous, and construction equals $1,559,679.
Roger Stevens
PROJECT COORDINATOR
Public Works
DEPARTMENT
January 24, 2011
DATE
Approved this 18th day of January, 2011.
Brenda Snow, Chairman
SALES TAX PROJECTS
WATCHDOG COMMITTEE PROGRESS REPORT
FY 2010 -2011 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #56 Dated 12/31/10
PROJECT Cost Estimate Expended Design Bid Construction
Quality of Life Initiative
120,000
93,263
86th Street Main - Memorial
2,600,000
726,688
106th /Garnett Intersection
2,300,000
497,012
TTC/TCC Access Road
1,900,000
1,559,679
Street Improvements FY 2009
1,114,000
935,874
Street Improvements FY 2010
250,000
170,601
Sports Park Restroom
160,000
0
Total
$ 8,444,000 $
3,983,117
COMPLETED PROJECTS
ro}
Dept
Expended
Compietion
Computerization
007
000
624,481
01/23/06
TCC/TTC Land
064
150
3,076,475
02/02/09
Fire Station #2 Remodel
023
250
248,468
07/28/08`
New Fire Station #3
029
250
2,199,155
02/02/09
86 & Main Intersection ROW
011
300
303,625
07/24/04
96 & 129 E Ave Intersection
022
300
1,747,745
09/23/06'
96 & Hwy 169 Interchange
027
300
1,349,964
01/23/06
Garnett Widening (86 to 96)
020
300
5,601,858
01/22/07
96 Str Widening (Garnett to Owasso Mkt)
025
300
4,929,552
01/22/07
Intersection Engr, Prelim
035
300
100,000
07/23/07
Street Improvements FY2007
042
300
807,746
01/21108
86th & Mingo Intersection
013
300
864,524
07/28/08
Main Street Redevelopment
047
300
29,384
07/27/09
Street Improvements FY 2008
053
300
1,210,046
07/27/09
86th Street Widening
020
300
3,319,241'
01/25/10
129th E Ave Widening
021
300
8,620,898
01/25/10
Silvercreek Drainage
034
370
877,049
01122107,
YMCA Pool
030
515
1,000,000
01/22/07
Sports Park Expansion through FY07
024
515
2,062,418
01/21/08
Sports Park Baseball Field #4
058
51!5
488,429
07127/09.
Sport Park FY 2009 Waterline
065
515,7- , .
... , 22,253
07126/10
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Legend: X -In Progress
Complete
-Not Applicable