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HomeMy WebLinkAbout2011.01.24_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO SALES TAX WATCHDOG COMMITTEE TYPE OF MEETING: DATE: TIME: PLACE: Regular January 24, 2011 6:30 PM Old Central 109 N. Birch Owasso, OK Agenda filed in the office of the City Cle and posted on the City Hall bull eti board at 5:00 PM on Thursday, January 20, 2011. ' liann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Ms. Brenda Snow, Chairman 2. Roll Call Ms. Stevens 3. Consideration and appropriate action relating to a request for Committee approval of the July 26, 2010 Minutes. Ms. Snow, Chairman Attachment # 3 4. General Discussion of Projects and Status Reports. Mr. Fritschen Mr. Stevens Mr. Warren Attachment # 4 5. Presentation and Discussion of Financial Reports. Ms. Bishop Attachment # 5 6. Consideration and appropriate action relating to request for Committee approval of project completion reports. Ms. Snow, Chairman Attachment # 6 A. Tulsa Technology /Tulsa Community College Road Construction Owasso City Council January 24, 2011 Page 2 7. Consideration and appropriate action relating to a request for Committee approval of the Progress Report for Public Distribution. Ms. Snow, Chairman Attachment # 7 8. Discussion of Sales Tax Watchdog Attendance Policy. Mr. Ray 9. City Manager's Report. 10. New Business. 11. Adjournment. OWASSO SALES TAX WATCHDOG COMMITTEE MINUTES OF REGULAR MEETING Monday, July 26, 2010 The Owasso Sales Tax Watchdog Committee met in regular session on Monday, July 26, 2010 in the Council Chambers of the Old Central Building, 109 N. Birch, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, July 23, 2010. ITEM 1: CALL TO ORDER. Mr. Steve Mowery, Vice Chairman, called the meeting to order at 6:33 PM. ITEM 2: ROLL CALL PRESENT Steve Mowery Larry Langford Danny Ewing Matt Roberts Joe Sparks Matthew Roberts Megan Mooney ABSENT Jeff Westerfield Mark Schneider Jeff Ferguson Erik Miller Bob Barnes Brenda Snow David Boggs STAFF PRESENT Rodney Ray, City Manager Sherry Bishop, Assistant City Manager Warren Lehr, Assistant City Manager Roger Stevens, Public Works Department Juliann Stevens, Administrative Assistant Janet Isaacs, Finance Department Angela Hess, Finance Department Karl Fritschen, Community Development ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR COMMITTEE APPROVAL OF THE JANUARY 25, 2010 MINUTES Committee members were mailed a draft copy of meeting minutes on January 28, 2010 for review. Mr. Ewing moved, seconded by Mr. Sparks to approve the minutes of the January 25, 2010 regular meeting. AYE: Roberts, Roberts, Ewing, Langford, Mowery, Mooney, Sparks NAY: None ABSTAIN: None Motion carried 7 -0. ITEM 4: GENERAL DISCUSSION OF PROJECTS AND STATUS REPORTS Mr. Stevens and Mr. Fritschen reviewed the various projects listed on the Project Status Report as included with the agenda. Discussion was held regarding items listed in the report. ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS Ms. Bishop reviewed the financial reports included in the agenda packet and a discussion was held by members as to the content of the reports. A question was posed by Mr. Ewing for clarification of expenditures associated with the TTC /TCC Access Road. An e -mail communication was sent to all committee members Friday, July 30, 2010 from Ms. Bishop and a copy of such is attached to the meeting minutes. Watchdog Committee July 26, 2010 Page 2 of 2 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF PROJECT COMPLETION REPORTS A. SPORTS PARK FY 2009 - WATERLINE Mr. Mowery presented the item. Mr. Roberts moved, seconded by Mr. Langford to the completion report as submitted. AYE: Roberts, Roberts, Ewing, Langford, Mowery, Mooney, Sparks NAY: None ABSTAIN: None Motion carried 7 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE PROGRESS REPORT FOR PUBLIC DISTRIBUTION Mr. Mowery presented the item. Mr. Sparks moved, seconded by Mr. Langford to approve the Progress Report for Public Distribution as submitted. AYE: Roberts, Roberts, Ewing, Langford, Mowery, Mooney, Sparks NAY: None ABSTAIN: None Motion carried 7 -0. ITEM 8: REPORT FROM ASSISTANT CITY MANAGER Ms. Bishop notified the committee that Angela Ritchie has resigned from the committee effective July 25, 2010. ITEM 9: NEW BUSINESS None. ITEM 10: ADJOURNMENT Mr. Langford moved to adjourn the meeting, Mr. Ewing seconded the motion. AYE: Roberts, Roberts, Ewing, Langford, Mowery, Mooney, Sparks NAY: None ABSTAIN: None Motion carried 7 -0. The meeting adjourned at 7:30 PM. 2 Steve Mowery, Vice Chairman Stevens, Julie From: Bishop, Sherry ;ent: Friday, July 30, 2010 4:36 PM fo: mattr @owassoreporter.com; Dewingl223 @sbcglobal.net; boggsd @owasso.kl2.ok.us; jferguson @cyntergyaec.com; westerfieldcorp @prodigy.net; Ilangford @ymcatulsa.org; bsnow @fmbanktulsa.com; moweryfs @tulsacoxmail.com Cc: Ray, Rodney; Lehr, Warren; Hess, Angela; Stevens, Roger; Stevens, Julie; Fritschen, Karl Subject: Watchdog Committee Meeting At the Watchdog Committee meeting on Monday, July 26, 2010, questions were asked about the project expenditures for the TTC /TCC Road project. There is a difference between the amounts listed for the contracts on the Project Status Report and total amount expended to date on the project status financial report. The Project Status Report included the contract for engineering design with Crafton, Tull and Sparks for $162,500.00 and the project construction contract with Becco Construction with a final payment total of $1,388,293.20. The Project Status Report did not include information about the contract for engineering construction services with Crafton, Tull and Sparks in the amount of $11,320.00. The Project Status Summary Report (financial report) included expenditures to date of $1,556,681. That total included: Crafton, Tull, and Sparks Engineering design $162,500.00 Becco Construction Project construction $1,388,293.20 Crafton, Tull, and Sparks Engineering construction services $5,888.05 Total Expended to Date $1,556,681.25 The final invoice of $2,997.50 for engineering construction services will be paid to Crafton, Tull and Sparks next week. The final total paid for engineering construction services will be $8,885.55, which is $2,434.45 less than the contract amount of $11,320.00. Unless there are other incidental expenditures for the project, the final project cost will be ;1,559,678.75. If there are any additional questions about this or any other project, please contact me at 376 -1516 or by email at sbishop(aDcityofowasso.com. Sherry Bishop Assistant City Manager Administrative Services City of Owasso (918) 376 -1516 sbishop(a)cityofowasso.com Stay informed by following Owasso on Twitter Stevens, Julie From: Angela Ritchie [angela@creativeok.com] Sent: Sunday, July 25, 2010 5:33 PM To: Stevens, Julie Subject: tax watch dog committee Julie, I need to resign from the Tax Watchdog committee. Regards, Angela Ritchie The information contained in this communication is confidential, private, proprietary, or otherwise privileged and is intended only for the use of the addressee. * * * * * * * * ** CAPITAL IMPROVEMENT PROJECTS STATUS REPORT January 24, 2011 GENERAL GOVERNMENT: • Quality of Life Initiative - During their October 20, 2009 meeting, the City Council awarded a contract to Alaback Design Services, Inc. in the amount of $113,960 for services related to the implementation of the initiative. The project is approximately 78% complete. - During the month of May, five community meetings were held in which approximately 80 citizens participated. At these meetings, comment forms were distributed and approximately 86 were returned. These forms were compiled into pdf document and made available for viewing on the city's website. - On April 16, 2010, the City launched Wikiplanning. This interactive web based civic engagement tool was designed as a convenient method for citizens to participate in the planning process by using on -line surveys, comment boards, and other activities. Over 800 residents posted comments on the WikiPlanning site and over 500 surveys were submitted prior to the site being taken off -line July 16th - A 7th grade Town Hall was held on June 10th allowing 7th grade Owasso students an opportunity to share their ideas on how they would like Owasso to look in the future. - Alaback Associates completed an analysis of the city's existing conditions, such as a detailed evaluation of each city park, inventory of the existing sidewalk system along arterial streets, and mapping of open areas and easements. This information serves to provide a good understanding of existing opportunities and constraints from which to base citizen suggestions. - Alaback Associates developed the survey results into a preliminary set of visual images and goal statements. Alaback has met with City staff on at least 3 occasions to review and discuss the sketches and illustrations of proposed features, combining the analysis of exisiting conditions with comments received from residents. - During the January 11, 2011 City Council worksession, Alaback Associates presented their preliminary concepts for the various plan elements. - The staff anticipates a final public meeting to be held in March in order for Alaback Associates to present the final report and project plan. PUBLIC WORKS DEPARTMENT: • E. 86th Street North Widening (from Main Street to N. Memorial Drivel - Funding for the construction of this project is a result of a "matching grant "; 80% ODOT funding and 20% City funding. - An Engineering design for the project was completed in September 2008. - An Environmental Assessment was approved by ODOT in December 2008 and the Federal Highway Department in February 2009. On July 20, 2010, the City Council authorized a contract in the amount of $988,502 between the City and ONG for the purpose of relocating a main gas line located in a private utility easement owned wholly by ONG. Other utility relocations include AEP /PSO, AT&T, and Washington County Rural Water District #3. PSO /AEP and ONG are approximately 60% complete with their utility relocations and are scheduled to be completed in February. - Once PSO /AEP is complete with the relocation of their utility poles and cable, AT&T and Cox will begin relocating their utilities to the new poles. Staff anticipates this relocation to be complete by April 2011. - The relocation of the Washington County Rural Water District #3 water line will be included in the construction contract. Since the July 2010 Watchdog meeting, all 23 parcels of right -of -way have been obtained; two of which were obtained through condemnation proceedings. Staff anticipates construction to begin in early summer of 2011. • E. 1061H Street North and Garnett Road Intersection Improvement Project - A $750,000 grant from ODOT was approved in February 2009. - On March 24, 2009, City Council awarded an engineering design contract with PSA Dewberry in the amount of $119,500. - The Engineering Design is 95% complete. The design has been submitted for review to the Oklahoma Department of Transportation (ODOT). - In mid - December 2010, PSO /AEP informed City staff of a change in the utility relocation plan. They will now bury the electrical wiring below ground, as opposed to their original plan to keep the utility above ground. As a result, AT&T and Cox need additional time to re- design their utility layout. Staff anticipates utilities to be relocated by June 2011 and Construction is expected to begin in the summer of 2011. - All right -of -way negotiations are complete. • Tulsa Technoloqv Center / Tulsa Communitv Colleae Road Construction Proiect - On July 15, 2008, the City Council awarded an engineering agreement in the amount of $162,500 to Crafton, Tull, and Sparks. The engineering design was completed in May 2009. - On July 21, 2009, the City Council awarded the construction contract to Becco Construction in the amount of $1,566,682. Construction began on August 29, 2009. - On July 15, 2010, the City Council accepted the completed project and approved the final payment to Becco Construction in the amount of $631,616.42, for a total contract price of $1,388,293.20, resulting in an under run of $178,389. - All invoices have been received. A request for action to approve the Project Completion Report is included on the January 24, 2011 Sales Tax Watchdog agenda. • Street Improvement /Repair Project (FY 2009 Street Repair: - On October 18, 2008, the City Council approved an interlocal agreement with Tulsa County to perform the street overlay and resurfacing with materials purchased by the City of Owasso. - On June 16, 2009, the City Council awarded a construction contract to Pavement Conservation Specialists, Inc. in the amount of $259,125 for needed base repair work. - In September 2009, City Council approved the additional funds for the cost of asphalt, as well as labor and equipment provided by Tulsa County in the amount of $145,000. - In November 2009, City Council authorized a revised scope of work payable to PCSE, Incorporated under their existing contract, not to exceed $419,125 for repairs to the asphalt surface on E. 96'" Street North between the HWY 169 overpass and the existing concrete surface west of the JC Penney's. The additional work was performed and completed prior to the Thanksgiving Holiday. - On December 15, 2009, the City Council accepted the complete street repair project and approved final payment to PCSE, Incorporated bringing the total contract amount to $398,401 (an under run of $20,723.) - A project completion report will be forwarded to the Sales Tax Watchdog Committee for consideration and approval following the completion of the second phase of this project, the Traffic Signal Enhancements. Traffic Signal Enhancements: - On October 7, 2008, the City Council awarded an engineering agreement in the amount of $37,000 to Traffic Engineer Consultants, Incorporated. - A traffic study began in October 2008 and the traffic data report was submitted to the staff in February 2009. - On July 21, 2009, the City Council awarded the hardware installation contract to Midstate Traffic Control, Inc. in the amount of $132,711. - As part of the original contract, Midstate Traffic Control tested and provided a report outlining the condition of the City's traffic loop detection devices. Several signalized intersections were determined to have loop detection deficiencies. Corrections to the loop detection devices were not included in the original hardware installation contract. The estimated cost to correct the loop deficiencies exceeded 10% of the total contract amount which by law requires the City of Owasso to bid the additional work separately. - On August 17, 2010, the City Council awarded the Miscellaneous Vehicle Loop Detection System Improvements contract to Traffic Signals, Incorporated in the amount of $35,212.75. - The replacement of the loop detection systems began in October with final completion in December 2010. - Staff is awaiting the final invoice from Traffic Signals, Incorporated and anticipates placing a request to consider and approve the completion report on the July 2011 Sales Tax Watchdog Agenda. • Street Improvement /Repair Project (FY 2010) - In July 2010, the City Council approved the street repair priorities and awarded a construction contract to Tri -Star Construction, LLC in the amount of $250,610 on September 7th for the needed street improvements. - All repair work on N. 126th East Avenue and at the intersection of West 10th Street and Main Street is complete. - The asphalt overlay portion of this project for the E. 116th Street North and N. Garnett Intersection (German Corner) is scheduled with Tulsa County and will be completed once the weather allows for the production and installation of the asphalt paving. • E. 76th Street North Widening (from U.S. Hwy169 to N. 129th East Avenue) - Surface Transportation Program (STP) funds are made available on an annual basis by the Federal Highway Administration (FHWA), through the Oklahoma Department of Transportation (ODOT), for the implementation of eligible transportation improvements in the Tulsa Urbanized Area. INCOG has established a selection process for the distribution of STP funds. - In May 2010, INCOG began accepting applications with a submittal deadline of July 2010. The City contracted with an engineering consulting firm (Poe & Associates, Incorporated) to perform a conceptual engineering design of improvements to E. 76th Street North from U.S. Hwy 169 to N. 129th East Avenue in the amount of $12,000. Based on the conceptual design, the anticipated cost for the planning and construction of the roadway improvements is $6,800,000. - In July 2010, City Council approved Resolution No. 2010 -10, requesting ODOT to consider the selection of the E. 76th Street North Improvement Project as candidate for federal funding assistance through the Surface Transportation Program. - In July 2010, City staff submitted the application to INCOG which requests funding for engineering, right -of -way and utility relocation. This phase of the project will be targeted for federal assistance in FY 2014 or sooner, depending on funding availability. - Following a recommendation by the Capital Improvements Committee in September 2010, the City Council approved Resolution No. 2010 -13, amending the Capital Improvement Priority Listing of projects eligible to receive funding from the Capital Improvement Fund to include the E. 76th Street North Widening Project. - In October 2010, the City received notice that INCOG selected the project to receive federal funding in the amount of $2,090,000 for engineering, right -of -way and utility relocation costs. A 20% required match will be funded through the City of Owasso's Capital Improvement Fund. - It is important to note, that the City of Owasso will need to submit an additional application to INCOG requesting federal aid for the construction portion of the project, which will be available in FY 2015 or sooner, depending on project readiness and available funding. PARKS DEPARTMENT: Sports Park RestroQm - On December 21, 2010, the City Council awarded the construction contract to TriStar Construction of Claremore, Oklahoma in the amount of $153,021. - The restroom is identical to the three existing restrooms and will be centrally located to serve the entire baseball area of the park. - The staff anticipates construction to begin with the next thirty days and be completed prior to the spring baseball season. City of Owasso Capital Improvements Fund Project Status Summary Report As of December 31, 2010 *Note - Additional Project funding will be provided by other resources. Percent of Completion Project Cost Project Expended Expended to Contract & Budget Percent Report Estimate Budget FY 2011 Date Encum Expended Complete Approval Quality of Life Initiative 120,000 120,000 40,427 93,263 25,447 78% 78% 0 86th Street Main - Memorial 2,600,000- 2.576,721 262,107 726,688 988,502 28% 28% 0 106th /Gamett Intersection 2,300,000 * 1,700,000 376,107 497,012 12,118 29% 29% 0 TTC/TCC Access Road 1,900,000 1,559,679 2,998 1,559,679 100% 100% Proposed 0 Street Improvements FY 2009 1,114,000 956,481 37,485 935,874 1,801 98% 99% — Street Improvements FY 2010 250,000 250,610 170,601 170,601 80,009 68% 70% 0 Sports Park Restroom 160,000 160,000 153,021 0% 0% $8,444,000 $7,323,491 $889,725 $3,983,117 $1,260,898 54% o Resolution 2007 -05 Priority Projects 0 Resolution 2008 -01 Priority Projects Resolution 2009 -01 Priority Projects Resolution 2009 -08 Priority Projects Future Priority Projects § Resolution 2010 -13 (E 76th St N Widening - Hwy 169 to 129th E Ave) § Resolution 2010 -13 (Highway 169 Service Roads - E 66th St N/E 126th St N) *Note - Additional Project funding will be provided by other resources. City of Owasso Sales Tax Collections and Restricted Use of One Percent Fiscal Year 2010 -11 Excess to Three Percent Capital Sales Tax One Percent 2004 Sales 2005 Sales Tax 2007 Sales Tax 2008 Sales Tax Improvements Collection Sales Tax (1/3) Tax Rev Note Rev Note Rev Note Rev Note Fees /Arbitrage Interest Fund Balance Debt issued to fund capital projects: 2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matures 12/01/2011 2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012 2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09101/2014 2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018 74,537.81 Jul $1,485,552.57 495,184.19 135,126.04 136,882.50 137,513.79 44,161.67 78.06 41,578.25 116,116.06 Aug $1,409,806.38 469,935.46 135,126.04 136,882.50 137,513.81 44,161.67 110.74 16,362.18 132,478.24 Sep $1,433,235.57 477,745.19 135,126.04 136,882.50 138,121.00 44,161.67 1,000.00 118.18 22,572.16 155,050.40 Oct $1,467,321.34 489,107.11 135,126.04 136,882.50 138,109.24 44,161.67 127.07 34,954.73 190,005.13 Nov $1,362,551.29 454,183.76 133,053.14 136,882.50 138,115.12 44,161.67 65,760.59 120.89 (63,668.37) 126,336.77 Dec $1,423,010.85 474,336.95 134,711.45 136,882.50 138,115.12 44,161.65 4,045.90 128.36 16,548.69 142,885.46 Jan $1,640,741.37 546,913.79 135,126.04 136,252.29 138,115.12 43,797.50 93,622.84 236,508.30 Feb Mar Apr May Jun CI Trans $10,222,219.37 $3,407,406.46 $943,394.79 $957,547.29 $965,603.20 $308,767.50 $70,806.49 $161,970.49 236,508.30 Totals Debt issued to fund capital projects: 2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matures 12/01/2011 2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012 2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09101/2014 2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018 City of Owasso Monthly Sales Tax Revenues Last Five Fiscal Years 2008 -2009 2007 -2008 2006 -2007 $1,463,146.16 1,420,417.94 1,453,976.96 1,453,905.08 1,358,986.71 1,497,046.05 1,662,272.89 1,621,964.23 1,299,354.84 1,289,190.50 1,430,199.15 1, 392, 852.76 $1,341,097.93 1,322,978.99 1,312,193.14 1, 361, 802.72 1,335,464.66 1,315,944.77 1,628,566.99 1,575,026.08 1,292,129.15 1,313,532.63 1,333,170.96 1,432,255.94 $1,252,532.37 1,334,836.21 1,364,828.62 1,248,082.34 1,161,834.48 1,224,807.13 1,445,290.21 1,510,401.30 1,108, 328.52 1,256,964.10 1, 352, 262.60 1, 249, 721.59 $10,222,219.37 $17,266,691.76 $17,343,313.27 $16,564,163.96 $15,509,889.47 2010 -2011 2009 -2010 Jul $ 1,485,552.57 $1,523,296.22 Aug 1,409,806.38 1,457,190.41 Sep 1,433,235.57 1,384,785.99 Oct 1,467,321.34 1,386,073.05 Nov 1,362,551.29 1,222,181.35 Dec 1,423,010.85 1,481,442.33 Jan 1,640,741.37 1,558,964.00 Feb 1,660,458.42 Mar 1,283,250.04 Apr 1,288,894.21 May 1,506,435.50 Jun 1,513,720.24 2008 -2009 2007 -2008 2006 -2007 $1,463,146.16 1,420,417.94 1,453,976.96 1,453,905.08 1,358,986.71 1,497,046.05 1,662,272.89 1,621,964.23 1,299,354.84 1,289,190.50 1,430,199.15 1, 392, 852.76 $1,341,097.93 1,322,978.99 1,312,193.14 1, 361, 802.72 1,335,464.66 1,315,944.77 1,628,566.99 1,575,026.08 1,292,129.15 1,313,532.63 1,333,170.96 1,432,255.94 $1,252,532.37 1,334,836.21 1,364,828.62 1,248,082.34 1,161,834.48 1,224,807.13 1,445,290.21 1,510,401.30 1,108, 328.52 1,256,964.10 1, 352, 262.60 1, 249, 721.59 $10,222,219.37 $17,266,691.76 $17,343,313.27 $16,564,163.96 $15,509,889.47 CITY OF OWASSO CAPITAL IMPROVEMENTS FUNDS EXPENDITURES FOR THE PERIOD JULY 2010 THROUGH DECEMBER 2010 Date GL Account 7/14/2010 40- 150 - 075 -53001 7/21/2010 40- 150 - 075 -53001 8/25/2010 40- 150 - 075 -53001 9/15/2010 40- 150 - 075 -53001 10/28/2010 40- 150 - 075 -53001 12/30/2010 40- 150 - 075 -53001 Vendor Description ALABACK DESIGN QUALITY OF LIFE INITIATIVE RYAN HARRIS LLC WIKIPLANNING WEB PAGE ALABACK DESIGN QUALITY OF LIFE INITIATIVE ALABACK DESIGN QUALITY OF LIFE INITIATIVE ALABACK DESIGN QUALITY OF LIFE INITIATIVE ALABACK DESIGN QUALITY OF LIFE INITIATIVE QUALITY OF LIFE INITIATIVE Amount Proiect Total 5,626.00 2,375.00 9,583.00 6,617.00 7,058.00 9,168.00 $40,427.00 7/29/2010 40- 300 - 055 -54005 INGRAM, BLEVINS APPRAISAL REVIEW - E 86TH ST 10,000.00 8/31/2010 40- 300 - 055 -54005 TULSA COUNTY TULSA COURT - FILING FEES - E 86TH ST 193.00 8/31/2010 40- 300 - 055 -54005 TULSA COUNTY TULSA COURT - FILING FEES - E 86TH ST 193.00 9/15/2010 40- 300 - 055 -54005 DISPUTE RESOLUTION /STOKES RIGHT OF WAY ACQUISITION - E 86TH ST 1,350.00 10/11/2010 40- 300 - 055 -54005 HAZEL R MILLS RIGHT OF WAY ACQUISITION - E 86TH ST 100,000.00 10/12/2010 40- 300 - 055 -54005 DISPUTE RESOLUTION /HAZEL R MILLS RIGHT OF WAY ACQUISITION - E 86TH ST 981.25 11/10/2010 40- 300 - 055 -54005 SEVEN C'S ENTERPRISE RIGHT OF WAY ACQUISITION - E 86TH ST 4,500.00 11/10/2010 40- 300 - 055 -54005 TULSA COUNTY /STOKES RIGHT OF WAY ACQUISITION - E 86TH ST 138,790.00 12/1/2010 40- 300 - 055 -54005 TULSA COUNTY TULSA COURT - FILING FEES - E 86TH ST 300.00 12/2/2010 40- 300 - 055 -54005 BENCHMARK ENTERPRISE RIGHT OF WAY ACQUISITION - E 86TH ST 5,800.00 86TH STREET MAIN - MEMORIAL $262,107.25 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /KANNADY TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /CLARK TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /DUVALL TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /PENN TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /BROOKSHIRE TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /L BAILEY TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /EXCHANGE BANK TITLE REPORT 75.00 9/30/2010 40- 300 - 060 -54005 INGRAM, BLEVINS, APPRAISAL 10,000.00 10/28/2010 40- 300 - 060 -54005 MEADERS & ASSOCIATES APPRAISAL 3,000.00 11/22/2010 40- 300 - 060 -54005 JOSEPH DOUGLAS PENN RIGHT OF WAY ACQUISITION 91,050.00 11/22/2010 40- 300 - 060 -54005 DAVID D DUVALL RIGHT OF WAY ACQUISITION 216,025.00 8/31/2010 40- 300 - 060 -54210 PSA- DEWBERRY INC ENGINEERING SERVICES 841.50 9/30/2010 40- 300 - 060 -54210 PSA- DEWBERRY INC ENGINEERING SERVICES 1,792.50 9/30/2010 40- 300 - 060 -54210 PSA - DEWBERRY INC ENGINEERING SERVICES 673.20 12/13/2010 40- 300 - 060 -54005 DAVID SANDRIDGE RIGHT OF WAY ACQUISITION 41,000.00 12/14/2010 40- 300 - 060 -54005 SEVEN C'S ENTERPRISE RIGHT OF WAY ACQUISITION 7,200.00 12/30/2010 40- 300 - 060 -54005 INGRAM, BLEVINS, SUMMARY APPRAISAL REPORT 2,000.00 12/30/2010 40- 300 - 060 -54005 INGRAM, BLEVINS, SUMMARY APPRAISAL REPORT 2,000.00 7/29/2010 40- 300 - 061 -54210 CRAFTON, TULL AND ASSOCIATES 10/14/2010 40- 300 - 063 -54210 TRAFFIC ENGINEER 12/2/2010 40- 300 - 063 -54210 TRAFFIC SIGNALS 12/14/2010 40- 300 - 063 -54210 TRAFFIC ENGINEER 12/2/2010 40- 300 - 071 -54210 TRI -STAR CONSTRUCTION 12/14/2010 40- 300 - 071 -54210 TRI -STAR CONSTRUCTION 106TH /GARNETT INTERSECTION $376,107.20 N 140TH E AVENUE ROADWAY EXTENSION 2,997.50 TTC /TCC ACCESS ROAD $2,997.50 SIGNAL SYSTEM ANALYSIS 1,470.00 DETECTION SYSTEM IMPROVEMENT 33,411.50 SIGNAL SYSTEM ANALYSIS 2,603.84 STREET IMPROVEMENTS FY 2009 $37,485.34 FY 2009 -2010 STREET REHAB 48,063.04 FY 2009 -2010 STREET REHAB 122,538.13 STREET IMPROVEMENTS FY 2010 $170,601.17 $889,725.46 PROJECT COMPLETION REPORT PROJECT: Tulsa Technology Center /Tulsa Community College Road Construction Proi ect DATE PROJECT WAS INITIATED: Julv 15. 2008 DATE PROJECT WAS COMPLETED: July 15, 2010 DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department STAFF COMMENTS: The 000 feet north from E. 106 "` St. North to the existi the south. The existing seement (1.324 feet) serve, Eggbert's restaurant, and future development parcels. On July 15, 2008, the City Council awarded an engineering agreement in the amount of $162,500 to Craft, Tull, Sparks. The engineering design was completed in May 2009. On July 21, 2009, the City Council awarded the construction contract to Becco Construction in the amount of $1,566,682. On July 15, 2010, the City Council accepted the completed project and Mproved the final payment to Becco Construction in the amount of $631.616.42, for a total contract price of $1,388,293.20, resulting in an under -run of $178,389. Total project cost including engineering design fees, miscellaneous, and construction equals $1,559,679. Rozer Stevens PROJECT COORDINATOR Public Works DEPARTMENT January 24, 2011 DATE Approved this 18th day of January, 2011. Brenda Snow, Chairman SALES TAX PROJECTS WATCHDOG COMMITTEE PROGRESS REPORT FY 2010 -2011 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #56 Dated 12/31/10 PROJECT Cost Estimate Expended Design Bid Construction Quality of Life Initiative 86th Street Main - Memorial 106th /Garnett Intersection TTC/TCC Access Road Street Improvements FY 2009 Street Improvements FY 2010 Sports Park Restroom Total TCCITTC Land Fire Station #2 Remodel New Fire Station #3 86 & Main Intersection ROW 96 & 129 E Ave Intersection 96 & Hwy 169 Interchange Garnett Widening (86 to 96) 96 Str Widening (Garnett to Owasso Mkt) Intersection Engr. Prelim Street Improvements FY2007 86th & Mingo Intersection Main Street Redevelopment Street Improvements FY 2008 86th Street Widening 129th E Ave Widening Silvercreek Drainage YMCA Pool Sports Park Expansion through FY07 Sports Park Baseball Field #1 Sport Park FY 2009 Waterline 120,000 93,263 2,600,000 726,688 2,300,000 497,012 1,900,000 1,559,679 1,114,000 935,874 250,000 170,601 160,000 0 $ 8,444,000 $ 3,983,117 064 150 3,076,475 02/02/09 023 250 248,468 07/28/08 029 250 2,199,155 02/02/09 011 300 303,625 07/24/04 022 300 1,747,745 01123/06 027 300 1,349,964 01/23106 020 300 5,601,858 01/22/07 025 300 4,929,552 01/22/07 035 300 100,000 07/23/07 042 300 807,746 01/21/08 013 300 861,524 07/28/08 047 300 29,384 07/27/09 053 300 1,210,046 07/27/09 020 300 3,319,241 01/25/10 021 300 8,620,898 01/25110 034 370 877,049 01/22/07 030 515 1,000,000 01/22107 024 515 2,062,418 01121/08 058 515 488,429 07/27/09 065 515 22,253,. 07126/10 o t o o M � o i i Legend: X -In Progress Complete -Not Applicable CAPITAL IMPROVEMENT PROJECTS STATUS REPORT January 24, 2011 GENERAL GOVERNMENT: • Quality of Life Initiative - During their October 20, 2009 meeting, the City Council awarded a contract to Alaback Design Services, Inc. in the amount of $113,960 for services related to the implementation of the initiative. The project is approximately 78% complete. - During the month of May, five community meetings were held in which approximately 80 citizens participated. At these meetings, comment forms were distributed and approximately 86 were returned. These forms were compiled into pdf document and made available for viewing on the city's website. - On April 16, 2010, the City launched Wikiplanning. This interactive web based civic engagement tool was designed as a convenient method for citizens to participate in the planning process by using on -line surveys, comment boards, and other activities. Over 800 residents posted comments on the WikiPlanning site and over 500 surveys were submitted prior to the site being taken off -line July 16th. - A 7th grade Town Hall was held on June 10th allowing 7th grade Owasso students an opportunity to share their ideas on how they would like Owasso to look in the future. - Alaback Associates completed an analysis of the city's existing conditions, such as a detailed evaluation of each city park, inventory of the existing sidewalk system along arterial streets, and mapping of open areas and easements. This information serves to provide a good understanding of existing opportunities and constraints from which to base citizen suggestions. - Alaback Associates developed the survey results into a preliminary set of visual images and goal statements. Alaback has met with City staff on at least 3 occasions to review and discuss the sketches and illustrations of proposed features, combining the analysis of exisiting conditions with comments received from residents. - During the January 11, 2011 City Council worksession, Alaback Associates presented their preliminary concepts for the various plan elements. - The staff anticipates a final public meeting to be held in March in order for Alaback Associates to present the final report and project plan. PUBLIC WORKS DEPARTMENT: • E. 86th Street North Widening (from Main Street to N. Memorial Drive) - Funding for the construction of this project is a result of a "matching grant "; 800 ODOT funding and 20% City funding. - An Engineering design for the project was completed in September 2008. - An Environmental Assessment was approved by ODOT in December 2008 and the Federal Highway Department in February 2009. - On July 20, 2010, the City Council authorized a contract in the amount of $988,502 between the City and ONG for the purpose of relocating a main gas line located in a private utility easement owned wholly by ONG. Other utility relocations include AEP /PSO, AT &T, and Washington County Rural Water District #3_ - PSO /AEP and ONG are approximately 60% complete with their utility relocations and are scheduled to be completed in February. - Once PSO /AEP is complete with the relocation of their utility poles and cable, AT&T and Cox will begin relocating their utilities to the new poles. Staff anticipates this relocation to be complete by April 2011. The relocation of the Washington County Rural Water District #3 water line will be inc lulled in the construction contract. Sincethe July 2010 Watchdog meeting, all 23 parcels of right -of -way have been obtained; two of which were obtained through condemnation proceedings. - Staff anticipates construction to begin in early summer of 2011. • E. 106TH Street North and Garnett Road Intersection Improvement Project - A $76),000 grant from ODOT was approved in February 2009. - On M(irch 24, 2009, City Council awarded an engineering design contract with PSA Dewberry in the amount of $119,500. - The Engineering Design is 95% complete. The design has been submitted for review to the Oklahoma Department of Transportation (ODOT). - In mid - December 2010, PSO /AEP informed City staff of a change in the utility relocation plan. They will now bury the electrical wiring below ground, as opposed to their original plan to keep the utility above ground. As a result, AT&T and Cox need additional time to re- design their utility layout. Staff anticipates utilities to be relocated by June 2011 and Construction is expected to begin in the summer of 2011. - All right -of -way negotiations are complete. • Tulsa Technology Center / Tulsa Communitv Colleae Road Construction Proiect - On July 15, 2008, the City Council awarded an engineering agreement in the amount of $162,500 to Crafton, Tull, and Sparks. The engineering design was completed in May 2009. - On July 21, 2009, the City Council awarded the construction contract to Becco Construction in the amount of $1,566,682. Construction began on August 29, 2009. - On July 15, 2010, the City Council accepted the completed project and approved the final payment to Becco Construction in the amount of $631,616.42, for a total contract price of $1,388,293.20, resulting in an under run of $178,389. - All invoices have been received. A request for action to approve the Project Completion Report is included on the January 24, 2011 Sales Tax Watchdog agenda. • Street Improvement /Repair Project (FY 20091 Street Repair; - On October 18, 2008, the City Council approved an interlocal agreement with Tulsa County to perform the street overlay and resurfacing with materials purchased by the City of Owasso. - On June 16, 2009, the City Council awarded a construction contract to Pavement Conservation Specialists, Inc. in the amount of $259,125 for needed base repair work. - In September 2009, City Council approved the additional funds for the cost of asphalt, as well as labor and equipment provided by Tulsa County in the amount of $145,000. - In November 2009, City Council authorized a revised scope of work payable to PCSE, Incorporated under their existing contract, not to exceed $419,125 for repairs to the asphalt surface on E. 96th Street North between the HWY 169 overpass and the existing concrete surface west of the JC Penney's. The addifonal work was performed and completed prior to the Thanksgiving Holiday. - On December 15, 2009, the City Council accepted the complete street repair project and approved final payment to PCSE, Incorporated bringing the total contract amount to $398,401 (an under run of $20,723.) - A project completion report will be forwarded to the Sales Tax Watchdog Committee for consideration and approval following the completion of the second phase of this project, the Traffic Signal Enhancements. Traffic Signal Enhancements: - On October 7, 2008, the City Council awarded an engineering agreement in the amount of $37,000 to Traffic Engineer Consultants, Incorporated. - A traffic study began in October 2008 and the traffic data report was submitted to thestaff in February 2009. - On July 21, 2009, the City Council awarded the hardware installation contract to Midstate Traffic Control, Inc. in the amount of $132,711. - As part of the original contract, Midstate Traffic Control tested and provided a report outlining the condition of the City's traffic loop detection devices. Several signalized intersections were determined to have loop detection deficiencies. Corrections to the loop detection devices were not included in the original hardware installation contract. The estimated cost to correct the loop deficiencies exceeded 10% of the total contract amount which by law requires the City of Owasso to bid the additional work separately. - On August 17, 2010, the City Council awarded the Miscellaneous Vehicle Loop Detection System Improvements contract to Traffic Signals, Incorporated in the amount of $35,212.75. - The replacement of the loop detection systems began in October with final completion in December 2010. - Staff is awaiting the final invoice from Traffic Signals, Incorporated and anticipates placing a request to consider and approve the completion report on the July 2011 Sales Tax Watchdog Agenda. • Street Improvement /Repair Project (FY 2010) - In July 2010, the City Council approved the street repair priorities and awarded a construction contract to Tri -Star Construction, LLC in the amount of $250,610 on Se ptember 7th for the needed street improvements. - All repair work on N. 126th East Avenue and at the intersection of West 10th Street and Main Street is complete. - The asphalt overlay portion of this project for the E. 116th Street North and N. Garnett Intersection (German Corner) is scheduled with Tulsa County and will be completed once the weather allows for the production and installation of the asphalt paving. • E. 76th Street North Widening (from U.S. Hwy169 to N. 129th East Avenue) - Surface Transportation Program (STP) funds are made available on an annual basis by the Federal Highway Administration (FHWA), through the Oklahoma Department of Transportation (ODOT), for the implementation of eligible transportation improvements in the Tulsa Urbanized Area. INCOG has established a selection process for the distribution of STP funds. - In May 2010, INCOG began accepting applications with a submittal deadline of July 2010. The City contracted with an engineering consulting firm (Poe & Associates, Incorporated) to perform a conceptual engineering design of improvements to E. 76th Street North from U.S. Hwy 169 to N. 129th East Avenue in the amount of $12,000. Based on the conceptual design, the anticipated cost for the planning and construction of the roadway improvements is $6,800,000. - In July 2010, City Council approved Resolution No. 2010 -10, requesting ODOT to consider the selection of the E. 76th Street North Improvement Project as candidate for federal funding assistance through the Surface Transportation Program. - In July 2010, City staff submitted the application to INCOG which requests funding for engineering, right -of -way and utility relocation. This phase of the project will be targeted for federal assistance in FY 2014 or sooner, depending on funding availability. - Following a recommendation by the Capital Improvements Committee in September 2010, the City Council approved Resolution No. 2010 -13, amending the Capital Improvement Priority Listing of projects eligible to receive funding from the Capital Improvement Fund to include the E. 76th Street North Widening Project. - In October 2010, the City received notice that INCOG selected the project to receive federal funding in the amount of $2,090,000 for engineering, right -of -way and utility relocation costs. A 207o required match will be funded through the City of Owasso's Capital Improvement Fund. - It is important to note, that the City of Owasso will need to submit an additional application to INCOG requesting federal aid for the construction portion of the project, which will be available in FY 2015 or sooner, depending on project readiness and available funding. PARKS DEPARTMENT: Sports Pa rk Restroom - On December 21, 2010, the City Council awarded the construction contract to TriSfar Construction of Claremore, Oklahoma in the amount of $153,021. - The restroom is identical to the three existing restrooms and will be centrally located to serve the entire baseball area of the park. - The staff anticipates construction to begin with the next thirty days and be completed prior to the spring baseball season. City of Owasso Capital Improvements Fund Project Status Summary Report As of December 31, 2010 Percent of Completion *Note - Additional Project funding will be provided by other resources. Project Cost Project Expended Expended to Contract & Budget Percent Report Estimate Budget FY 2'09 r 4) Quality of Life Initiative 120,000 120,000 40,427 93,263 25,447 78% 78% a 86th Street Main - Memorial 2,600,000- 2,576,721 262,107 726,688 988,502 28% 28% 0 106th /Garnett Intersection 2,300,000- 1,700,000 376,107 497,012 12,118 29% 29% 0 TTC/TCC Access Road 1,900,000 1,559,679 2,998 1,559,679 100% 100% Proposed 0 Street Improvements FY 2009 1,114,000 956,481 37,485 935,874 1,801 98% 99% — Street Improvements FY 2010 250,000 250,610 170,601 170,601 80,009 68% 70% 0 Sports Park Restroom 160,000 160,000 153,021 0% 0% $8,444,000 $7,323,491 $889,725 $3,983,117 $1,260,898 54% o Resolution 2007 -05 Priority Projects 0 Resolution 2008 -01 Priority Projects Resolution 2009 -01 Priority Projects Resolution 2009 -08 Priority Projects Future Priority Projects § Resolution 2010 -13 (E 76th St N Widening - Hwy 169 to 129th E Ave) § Resolution 2010 -13 (Highway 169 Service Roads - E 66th St N/E 126th St N) *Note - Additional Project funding will be provided by other resources. City of Owasso Sales Tax Collections and Restricted Use of One Percent Fiscal Year 2010 -11 Excess to Three Percent Capital Sales Tax One Percent 2004 Sales 2005 Sales Tax 2007 Sales Tax 2008 Sales Tax Improvements Collection Sales Tax (1/3) Tax Rev Note Rev Note Rev Note Rev Note Fees /Arbitrage Interest Fund Balance Totals Debt issued to fund capital projects: 2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matures 12/01/2011 2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012 2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09/01/2014 2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018 74.537.81 Jul $1,485,552.57 495,184.19 135,126.04 136,882.50 137,513.79 44,161.67 78.06 41,578.25 116,116.06 Aug $1,409,806.38 469,935.46 135,126.04 136,882.50 137,513.81 44,161.67 110.74 16,362.18 132,478.24 Sep $1,433,235.57 477,745.19 135,126.04 136,882.50 138,121.00 44,161.67 1,000.00 118.18 22,572.16 155,050.40 Oct $1,467,321.34 489,107.11 135,126.04 136,882.50 138,109.24 44,161.67 127.07 34,954.73 190,005.13 Nov $1,362,551.29 454,183.76 133,053.14 136,882.50 138,115.12 44,161.67 65,760.59 120.89 (63,668.37) 126,336.77 Dec $1,423,010.85 474,336.95 134,711.45 136,882.50 138,115.12 44,161.65 4,045.90 128.36 16,548.69 142,885.46 Jan $1,640,741.37 546,913.79 135,126.04 136,252.29 138,115.12 43,797.50 93,622.84 236,508.30 Feb Mar Apr May Jun CI Trans $10,222,219.37 $3,407,406.46 $943,394.79 $957,547.29 $965,603.20 $308,767.50 $70,806.49 $161,970.49 236,508.30 Totals Debt issued to fund capital projects: 2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matures 12/01/2011 2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012 2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09/01/2014 2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018 City of Owasso Monthly Sales Tax Revenues Last Five Fiscal Years 2007 -2008 2006 -2007 $1,341,097.93 1,322,978.99 1,312,193.14 1,361,802.72 1,335,464.66 1,315,944.77 1,628,566.99 1,575,026.08 1,292,129.15 1,313,532.63 1,333,170.96 1,432,255.94 $1,252,532.37 1,334,836.21 1,364,828.62 1,248,082.34 1,161,834.48 1,224,807.13 1,445,290.21 1,510,401.30 1,108, 328.52 1,256,964.10 1, 352, 262.60 1,249,721.59 $10,222,219.37 $17,266,691.76 $17,343,313.27 $16,564,163.96 $15,509,889.47 2010 -2011 2009 -2010 2008 -2009 Jul $ 1,485,552.57 $1,523,296.22 $1,463,146.16 Aug 1,409,806.38 1,457,190.41 1,420,417.94 Sep 1,433,235.57 1,384,785.99 1,453,976.96 Oct 1,467,321.34 1,386,073.05 1,453,905.08 Nov 1,362,551.29 1,222,181.35 1,358,986.71 Dec 1,423,010.85 1,481,442.33 1,497,046.05 Jan 1,640,741.37 1,558,964.00 1,662,272.89 Feb 1,660,458.42 1,621,964.23 Mar 1,283,250.04 1,299,354.84 Apr 1,288,894.21 1,289,190.50 May 1,506,435.50 1,430,199.15 Jun 1,513,720.24 1,392,852.76 2007 -2008 2006 -2007 $1,341,097.93 1,322,978.99 1,312,193.14 1,361,802.72 1,335,464.66 1,315,944.77 1,628,566.99 1,575,026.08 1,292,129.15 1,313,532.63 1,333,170.96 1,432,255.94 $1,252,532.37 1,334,836.21 1,364,828.62 1,248,082.34 1,161,834.48 1,224,807.13 1,445,290.21 1,510,401.30 1,108, 328.52 1,256,964.10 1, 352, 262.60 1,249,721.59 $10,222,219.37 $17,266,691.76 $17,343,313.27 $16,564,163.96 $15,509,889.47 CITY OF OWASSO CAPITAL IMPROVEMENTS FUNDS EXPENDITURES FOR THE PERIOD JULY 2010 THROUGH DECEMBER 2010 Date GL Account Vendor Description Amount 7/14/2010 40- 150 - 075 -53001 ALABACK DESIGN QUALITY OF LIFE INITIATIVE 5,626.00 7/21/2010 40- 150 - 075 -53001 RYAN HARRIS LLC WIKIPLANNING WEB PAGE 2,375.00 8/25/2010 40- 150 - 075 -53001 ALABACK DESIGN QUALITY OF LIFE INITIATIVE 9,583,00 9/15/2010 40- 150 - 075 -53001 ALABACK DESIGN QUALITY OF LIFE INITIATIVE 6.617.00 10/28/2010 40- 150 - 075 -53001 ALABACK DESIGN QUALITY OF LIFE INITIATIVE 7,058.00 12/30/2010 40- 150 - 075 -53001 ALABACK DESIGN QUALITY OF LIFE INITIATIVE 9,168.00 QUALITY OF LIFE INITIATIVE 7/29/2010 40- 300 - 055 -54005 INGRAM, BLEVINS APPRAISAL REVIEW - E 86TH ST 10,000.00 8/31/2010 40- 300 - 055 -54005 TULSA COUNTY TULSA COURT - FILING FEES - E 86TH ST 193.00 8/31/2010 40- 300 - 055 -54005 TULSA COUNTY TULSA COURT - FILING FEES - E 86TH ST 193.00 9/15/2010 40- 300 - 055 -54005 DISPUTE RESOLUTION /STOKES RIGHT OF WAY ACQUISITION - E 86TH ST 1,350.00 10/11/2010 40- 300 -055 -54005 HAZEL R MILLS RIGHT OF WAY ACQUISITION - E 86TH ST 100,000.00 10/12/2010 40- 300 - 055 -54005 DISPUTE RESOLUTION /HAZEL R MILLS RIGHT OF WAY ACQUISITION - E 86TH ST 981.25 11/10/2010 40- 300 - 055 -54005 SEVEN C'S ENTERPRISE RIGHT OF WAY ACQUISITION - E 86TH ST 4,500.00 11/10/2010 40- 300 - 055 -54005 TULSA COUNTY /STOKES RIGHT OF WAY ACQUISITION - E 86TH ST 138,790.00 12/1/2010 40- 300 - 055 -54005 TULSA COUNTY TULSA COURT - FILING FEES - E 86TH ST 300.00 12/2/2010 40- 300 - 055 -54005 BENCHMARK ENTERPRISE RIGHT OF WAY ACQUISITION - E 86TH ST 5,800.00 86TH STREET MAIN - MEMORIAL 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /KANNADY TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /CLARK TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /DUVALL TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /PENN TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /BROOKSHIRE TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /L BAILEY TITLE REPORT 75.00 9/2/2010 40- 300 - 060 -54005 BUFFALO LAND /EXCHANGE BANK TITLE REPORT 75.00 9/30/2010 40- 300 - 060 -54005 INGRAM, BLEVINS, APPRAISAL 10,000.00 10/28/2010 40- 300 - 060 -54005 MEADERS & ASSOCIATES APPRAISAL 3,000.00 11/22/2010 40- 300 - 060 -54005 JOSEPH DOUGLAS PENN RIGHT OF WAY ACQUISITION 91,050.00 11/22/2010 40- 300 - 060 -54005 DAVID D DUVALL RIGHT OF WAY ACQUISITION 216,025.00 8/31/2010 40- 300 - 060 -54210 PSA- DEWBERRY INC ENGINEERING SERVICES 841.50 9/30/2010 40- 300 - 060 -54210 PSA- DEWBERRY INC ENGINEERING SERVICES 1,792.50 9/30/2010 40- 300 - 060 -54210 PSA- DEWBERRY INC ENGINEERING SERVICES 673.20 12/13/2010 40- 300 - 060 -54005 DAVID SANDRIDGE RIGHT OF WAY ACQUISITION 41,000.00 12/14/2010 40- 300 - 060 -54005 SEVEN C'S ENTERPRISE RIGHT OF WAY ACQUISITION 7,200.00 12/30/2010 40- 300 - 060 -54005 INGRAM, BLEVINS, SUMMARY APPRAISAL REPORT 2,000.00 12/30/2010 40- 300 - 060 -54005 INGRAM, BLEVINS, SUMMARY APPRAISAL REPORT 2,000.00 Project Total $40,427.00 $262,107.25 7/29/2010 40- 300 - 061 -54210 CRAFTON, TULL AND ASSOCIATES 10/14/2010 40- 300 - 063 -54210 TRAFFIC ENGINEER 12/2/2010 40- 300 - 063 -54210 TRAFFIC SIGNALS 12/14/2010 40- 300 - 063 -54210 TRAFFIC ENGINEER 12/2/2010 40- 300 - 071 -54210 TRI -STAR CONSTRUCTION 12/14/2010 40- 300 - 071 -54210 TRI -STAR CONSTRUCTION 106TH /GARNETT INTERSECTION $376,107.20 N 140TH E AVENUE ROADWAY EXTENSION 2,997.50 TTC /TCC ACCESS ROAD $2,997.50 SIGNAL SYSTEM ANALYSIS 1,470.00 DETECTION SYSTEM IMPROVEMENT 33,411.50 SIGNAL SYSTEM ANALYSIS 2,603.84 STREET IMPROVEMENTS FY 2009 $37,485.34 FY 2009 -2010 STREET REHAB 48,063.04 FY 2009 -2010 STREET REHAB 122,538.13 STREET IMPROVEMENTS FY 2010 $170,601.17 $889,725.46 PROJECT COMPLETION REPORT PROJECT:_ Tulsa Technology Center /Tulsa Community College Road Construction Proj ect DATE PROJECT WAS INITIATED: Julv 15. 2008 DATE PROJECT WAS COMPLETED: Julv 15. 2010 DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department STAFF COMMENTS: The project consists of constructing a new 3 -lane arterial roadway which extends 4,000 feet north from E. 106th St. North to the existing segment from E 116th St. North to the south. The existing segment (1.324 feet) served OuikTrin_ Eggbert's restaurant, and future development parcels. On July 15 2008 the City Council awarded an en ing eering agreement in the amount of $162,500 to Craft, Tull, Sparks. The engineering design was completed in May 2009. On July 21 2009 the City Council awarded the construction contract to Becco Construction in the amount of $1,566,682. On July 15-20 10, the City Council accepted the completed project and approved the final payment to Becco Construction in the amount of $631.616.42, for a total contract rip 'ce of $1,388,293.20, resulting in an under -run of $178,389. Total project cost including engineering design fees, miscellaneous, and construction equals $1,559,679. Roger Stevens PROJECT COORDINATOR Public Works DEPARTMENT January 24, 2011 DATE Approved this 18th day of January, 2011. Brenda Snow, Chairman SALES TAX PROJECTS WATCHDOG COMMITTEE PROGRESS REPORT FY 2010 -2011 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #56 Dated 12/31/10 PROJECT Cost Estimate Expended Design Bid Construction Quality of Life Initiative 120,000 93,263 86th Street Main - Memorial 2,600,000 726,688 106th /Garnett Intersection 2,300,000 497,012 TTC/TCC Access Road 1,900,000 1,559,679 Street Improvements FY 2009 1,114,000 935,874 Street Improvements FY 2010 250,000 170,601 Sports Park Restroom 160,000 0 Total $ 8,444,000 $ 3,983,117 COMPLETED PROJECTS ro} Dept Expended Compietion Computerization 007 000 624,481 01/23/06 TCC/TTC Land 064 150 3,076,475 02/02/09 Fire Station #2 Remodel 023 250 248,468 07/28/08` New Fire Station #3 029 250 2,199,155 02/02/09 86 & Main Intersection ROW 011 300 303,625 07/24/04 96 & 129 E Ave Intersection 022 300 1,747,745 09/23/06' 96 & Hwy 169 Interchange 027 300 1,349,964 01/23/06 Garnett Widening (86 to 96) 020 300 5,601,858 01/22/07 96 Str Widening (Garnett to Owasso Mkt) 025 300 4,929,552 01/22/07 Intersection Engr, Prelim 035 300 100,000 07/23/07 Street Improvements FY2007 042 300 807,746 01/21108 86th & Mingo Intersection 013 300 864,524 07/28/08 Main Street Redevelopment 047 300 29,384 07/27/09 Street Improvements FY 2008 053 300 1,210,046 07/27/09 86th Street Widening 020 300 3,319,241' 01/25/10 129th E Ave Widening 021 300 8,620,898 01/25/10 Silvercreek Drainage 034 370 877,049 01122107, YMCA Pool 030 515 1,000,000 01/22/07 Sports Park Expansion through FY07 024 515 2,062,418 01/21/08 Sports Park Baseball Field #4 058 51!5 488,429 07127/09. Sport Park FY 2009 Waterline 065 515,7- , . ... , 22,253 07126/10 o t o M M � o M M M M M M o M M a Legend: X -In Progress Complete -Not Applicable