HomeMy WebLinkAbout2011.02.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: February 15, 2011
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on
Friday, February 11, 2011. 94
Sherry Bish City Clerk
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Invocation
Pastor James Stotts, Fellowship Tabernacle
3. Flag Salute
4. Roll Call
5. Presentation of Character Certificate to Brad Johnson of Lawn America.
Mr. Ray
Mr. Ray and Mayor Bonebrake will recognize Brad Johnson and Lawn America for the
character trait of Benevolence, for their gracious donation of nearly $2,000 worth of
services through their five -step fertilization and weed control program on over two acres of
City land.
6. Consideration and appropriate action relating to a request for City Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -
debatable.
A. Approval of Minutes of the February 3, 2011 Special Meeting and the February 8, 2011
Special Meeting.
Attachment # 6 -A
B. Approval of Claims.
Attachment # 6 -B
C. Acknowledge receipt of the monthly FY 2010 -1 1 budget status report.
Attachment # 6 -C
Owasso City Council
February 15, 2011
Page 2
7. Consideration and appropriate action relating to items removed from the Consent
Agenda.
8. Consideration and appropriate action relating to a request for City Council approval of a
budget amendment in the General Fund.
Ms. Kirby
Attachment # 8
Staff recommends City Council approval of a budget amendment in the General Fund,
increasing estimated revenues and increasing the appropriation for expenditures by
$2,232.83, for the purpose of purchasing armchairs, tables, and bookcases at the Owasso
Community Center.
9. Consideration and appropriate action relating to a request for City Council approval of
OPUD 10 -01.
Mr. Fritschen
Attachment # 9
Staff recommends City Council approval of OPUD 10 -01, approving the Planned Unit
Development application for the Reserve at Elm Creek.
10. Consideration and appropriate action relating to a request for City Council approval of the
Life Church Final Plat.
Mr. Fritschen
Attachment # 10
Staff recommends City Council approval of the Life Church Final Plat.
11. Consideration and appropriate action relating to a request for City Council approval of OA
11 -01.
Mr. Fritschen
Attachment # 1 1
Staff recommends City Council approval of OA 11-01, approving the annexation
application for Maple Glen II.
12. Consideration and appropriate action relating to a request for City Council approval of
Ordinance No. 978, adopting by reference, the Owasso Zoning Code, as a part of Part 12,
Chapter 2, Zoning Regulations.
Mr. Fritschen
Attachment # 12
Staff recommends City Council approval of Ordinance No. 978, amending the Special
Exception review process.
13. Consideration and appropriate action relating to a request for City Council approval of
Ordinance No. 972 nunc pro tunc.
Mr. Fritschen
Attachment # 13
Staff recommends City Council approval of Ordinance No. 972 nunc pro tunc, correcting
the legal description in Ordinance No. 972, passed and approved by the Owasso City
Council on October 5, 2010.
Owasso City Council
February 15, 2011
Page 3
14. Consideration and appropriate action relating to a request for City Council acceptance of
the Miscellaneous Vehicle Loop Detection System Improvements and authorization for final
payment.
Mr. Doyle
Attachment # 14
Staff recommends City Council acceptance of the Miscellaneous Vehicle Loop Detection
System Improvements and authorization for final payment to Traffic Signals, Inc. in the
amount of $1,758.50.
15. Consideration and appropriate action relating to a request for City Council approval of
Resolution No. 2011 -03, affirming the City of Owasso's commitment to facilitating the
receipt and administration of CDBG funds.
Mr. Fritschen
Attachment # 15
Staff recommends City Council approval of Resolution No. 2011-03.
PUBLIC HEARING
16. The City Council will conduct a public hearing for the purpose of receiving citizen
comments and input relating to projects to be funded by the Community Development
Block Grant.
Mr. Fritschen
Attachment # 15
A public hearing will be held for the purpose of receiving comments and citizen input
regarding a recommendation from City staff to use Community Development Block Grant
funds for improvements to the Rayola Park trail, improvements to the Rayola Park drainage
channel, and decorative lighting for the Rayola Park trail.
17. Consideration and appropriate action relating to a request for City Council approval of a
Contract for Public Improvements for the Community Development Block Grant program,
and authorization for the City Manager to execute the contract.
Mr. Fritschen
Attachment # 15
Staff recommends City Council approval of a Contract for Public Improvements for the
Community Development Block Grant program between the City of Owasso and Tulsa
County, and authorization for the City Manager to execute the contract.
18. Consideration and appropriate action relating to a request for City Council approval of an
agreement between the City of Owasso and Owasso Soccer Club, and authorization for
the Mayor to execute the agreement.
Mr. Lehr
Attachment # 18
Staff recommends City Council approval of an agreement between the City of Owasso
and Owasso Soccer Club for the purposes of managing youth soccer activities and
facilities, and authorization for the Mayor to execute the agreement.
Owasso City Council
February 15, 2011
Page 4
19. Consideration and appropriate action relating to a request for City Council approval of an
amendment to the Sales Tax Watchdog Policy.
Mr. Ray
Attachment # 19
Staff recommends City Council approval of an amendment to the Sales Tax Watchdog
Policy, changing the meeting attendance requirement to read "any appointee absent
more than one -half of all regular meetings in any twenty -four consecutive month period."
20. Report from City Manager.
21. Report from City Attorney.
22. Report from City Councilors.
23. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
24. Adjournment.
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
THURSDAY, FEBRUARY 3, 2011
The Owasso City Council met in special session on Thursday, February 3, 2011 in the Lower Level
Conference Room at City Hall per the Notice of Public Meeting and Agenda posted on the City
Hall bulletin board at 12:00 p.m. on Tuesday, February 1, 2011.
ITEM 1. CALL TO ORDER
Mayor Bonebrake called the meeting to order at 12:00 p.m.
ITEM 2. INVOCATION
None.
ITEM 3. FLAG SALUTE
None.
ITEM 4. ROLL CALL
PRESENT
Doug Bonebrake, Mayor
Steve Cataudella, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
ABSENT
Jon Sinex, Vice Mayor
Wayne Guevara, Councilor
ITEM 5. PRESENTATION OF THE MAYOR'S PROCLAMATION
No presentation made.
ITEM 6. PRESENTATION OF CHARACTER TRAIT OF PERSUASIVENESS
No presentation made.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL
APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the December 21, 2010 Regular Meeting.
B. Approval of Claims.
C. Acceptance of the Garrett Creek Commercial Phase II sanitary sewer system.
D. Acceptance of the Maple Glen streets and storm water drainage system.
E. Acceptance of the Burberry Place streets and storm water drainage system.
F. Acceptance of the Burberry Place sanitary sewer system.
Mr. Cataudella moved, seconded by Mr. Stovall, to approve the Consent Agenda with claims
totaling $139,797.69. Also included for review were the healthcare self- insurance claims report
and payroll payment report for pay period ending 01 /15/11.
YEA: Stovall, Bonebrake, Cataudella
NAY: None
Motion carried 3 -0.
Owasso City Council February 3, 2011
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM
THE CONSENT AGENDA
No action was required on this item.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY
COUNCIL APPROVAL OF AN AGREEMENT FOR CONSULTING SERVICES BETWEEN THE
CITY OF OWASSO AND HEARTLAND CONSULTING, INCORPORATED.
Mr. Ray presented the item, recommending City Council approval of an agreement for
consulting services between the City of Owasso and Heartland Consulting, Incorporated
through June 30, 2011, and authorization for the City Manager to execute the agreement.
Mr. Stovall moved, seconded by Mr. Cataudella, to approve the agreement, as recommended.
YEA: Stovall, Bonebrake, Cataudella
NAY: None
Motion carried 3 -0.
ITEM 10. REPORT FROM CITY MANAGER
Under the City Manager's Report, the attending Department Directors provided a status update
of incidents, responses, and additional action plans related to the extraordinary winter weather
event that began Tuesday, February 1 st resulting in an unprecedented 20 + inches of snow in
Owasso.
ITEM 11. REPORT FROM CITY ATTORNEY
No report.
ITEM 12. REPORT FROM CITY COUNCILORS
No report.
ITEM 13. NEW BUSINESS
None.
ITEM 14. ADJOURNMENT
Mr. Stovall moved, seconded by Mr. Cataudella, to adjourn the meeting.
YEA: Stovall, Bonebrake, Cataudella
NAY: None
Motion carried 3 -0 and the meeting was adjourned at 12:57 p.m.
2
Owasso City Council
Michele Dempster, Minute Clerk
February 3, 2011
Doug Bonebrake, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, February 8, 2011
The Owasso City Council met in a special meeting on Tuesday, February 8, 2011 in the Council
Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 5:00 PM on Friday, February 4, 2011.
ITEM 1: CALL TO ORDER
Vice Mayor Sinex called the meeting to order at 6:04 PM.
PRESENT ABSENT
Doug Bonebrake, Mayor Steve Cataudella, Councilor
Jon Sinex, Vice Mayor
Wayne Guevara, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
ITEM 2: PRESENTATION BY REGARDING TULSA'S FUTURE II
Mr. Ray introduced Justin McLaughlin with the Tulsa Metro Chamber, who provided a
presentation on the Chamber's regional economic development initiative, Tulsa's Future II.
ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS
A. FY 2010 Community Development Block Grant (CDBG) Funds
B. Re- hearing of PUD 04 -01 -The Reserve at Elm Creek
C. Final Plat - Life Church
D. Proposed Annexation - Maple Glen II
E. Proposed Amendments to the Board of Adjustment Process Relating to
Special Use Permits
F. Proposed Ordinance - TTC Zoning Correction
G. Traffic Signal Final Payment
Mr. Lehr provided information on proposed actions relating to: A.) Community Development
Block Grant funds, explaining that a public hearing will be held during the February 15, 2010 City
Council meeting to receive citizen input on proposed projects; B.) PUD 04 -01, now known as PUD
10 -01, noting that the Planning Commission approved the request at their February 7, 2011
Regular Meeting; C.) the Life Church final plat, noting that the Planning Commission approved
the request at their February 7, 2011 Regular Meeting; D.) annexation request OA 11 -01 for
Maple Glen II; noting that the Planning Commission approved the request at their February 7,
2011 Regular Meeting. E.)proposed amendments to the Board of Adjustment Process and
special use permits; F.) the correction of Ordinance No. 972, through Ordinance No. 972 nunc
pro tunc; and, G.) the acceptance of the Miscellaneous Vehicle Loop Detection System
Improvements and authorization for final payment. Mr. Lehr noted that respective items would
be placed on the February 15, 2011 Regular City Council Meeting agenda for consideration and
appropriate action if no objections were expressed by Council members.
Owasso City Council February 8, 2011
ITEM 4: DISCUS:
A.
B.
C.
D.
E.
3ION RELATING TO CITY MANAGER ITEMS
Human Resources Strategic Plan
Update on Volunteer Program
Sales Tax Watchdog Committee Attendance Policy
Request for Qualifications - Soccer User Group
City Manager Report
1. Sales Tax Report
A.) Ms. Dempster presented the Human Resources Strategic Plan to the City Council. B.) Ms.
Willson provided an explanation of a proposed City volunteer program, designed to create a
database to match community volunteers with opportunities C.) Mr. Ray presented information
relating to a proposed amendment to the Sales Tax Watchdog Committee attendance policy
explaining that an item would be placed on the February 15, 2011 City Council agenda for
consideration and appropriate action. D.) Mr. Lehr presented the item explaining that three
groups or individuals were notified about the city's request for qualifications for the purpose of
developing a user agreement for youth soccer. It was further explained that one individual
acknowledged the RFQ but declined to participate and qualifications were received from the
Owasso Soccer Club. Staff anticipates placing an item on the February 15, 2011 City Council
regular meeting for consideration and appropriate action relating to a user agreement for youth
soccer. E.) Under the City Manager Report, Mr. Ray provided information on the most recent
sales tax receipts and introduced Dan Yancey who presented information on officer -worn
portable cameras.
ITEM 6: REPORT FROM CITY COUNCILORS
City Councilors express sincere appreciation to the City crews for the diligence and dedicated
public service during the winter weather events.
ITEM 7: ADJOURNMENT
Mr. Sinex moved for adjournment, seconded by Mr. Stovall.
YEA: Sinex, Bonebrake, Guevara, Stovall
NAY: None
Motion carried 4 -0.
Meeting adjourned at 9:05 PM.
Juliann M. Stevens, Deputy City Clerk
2
Doug Bonebrake, Mayor
Claims List
02/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
GENERAL
AEP /PSO
STREET LIGHTS
14.61
TREASURER PETTY CASH
CC REFUND /LOPEZ
50.00
TREASURER PETTY CASH
CC REFUND /EDWARDS
50.00
TREASURER PETTY CASH IOC
REFUND /PETERSON
100.00
TOTAL GENERAL 214.61
MUNICIPAL COURT
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
0.65
CHARLES N. ROMANS
BAILIFF SERVICES
140.00
FRANK W AMBRUS
BAILIFF SERVICES
210.00
TOTAL MUNICIPAL COURT 350.65
MANAGERIAL
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
41.67
JPMORGAN CHASE BANK
MEETING EXPENSE
104.90
JPMORGAN CHASE BANK
MEETING EXPENSE
69.53
JPMORGAN CHASE BANK
EMPLOYEE APPRECIATION
632.47
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES.- JAN, 20
118.64
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
4.75
JPMORGAN CHASE BANK
PIKEPASS -FEES
7.80
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
29.37
JPMORGAN CHASE BANK
TRACOM- EMPLOYEE DEVELOPME
476.62
CITY GARAGE
CITY GARAGE PARTS - JAN,
44.09
JPMORGAN CHASE BANK
FEDEX- COUNCIL PHOTO
4.85
TOTAL MANAGERIAL 1,534.69
FINANCE
TREASURER PETTY CASH
MILEAGE
1.60
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
23.15
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
1.66
CITY GARAGE
LABOR/OVERHEAD CHGS - JAN
41.67
TOTAL FINANCE 68.08
HUMAN RESOURCES
JPMORGAN CHASE BANK
CHARACTER BULLETINS
422.05
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE - EMPLOYMENT DRUG SCREE
100.00
URGENT CARE OF GREEN COUNTRY, P.L.L
RANDOM DRUG SCREENING
80.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
128.43
JPMORGAN CHASE BANK
SIMPLE TRUTHS -BOOKS
22.88
TOTAL HUMAN RESOURCES 753.36
GENERAL GOVERNMENT
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
166.70
HEARTLAND CONSULTING, INC
CONSULTING FEES FY11
10,500.00
MCAFEE & TAFT
LEGAL FEES
10,372.45
AT &T
CONSOLIDATED PHONE BILL
736.98
TULSA COUNTY TREASURER
REAL ESTATE TAX
268.00
CINTAS CORPORATION
CARPET/ MAT CLEANING
33.69
Page 1
Claims List
02/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL GOVERNMENT...
INDIAN NATIONS COUNCIL OF GOVERNMEN
LEGISLATIVE CONSORTIUM
957.00
GREENWOOD PERFORMANCE SYSTEMS INC
CM EVALUATION
250.00
MCAFEE & TAFT
LEGAL
4,850.20
MCAFEE & TAFT
LEGAL FEES
1,869.00
MAIL FINANCE, INC
POSTAGE MACHINE LEASE
557.19
MAILROOM FINANCE INC
POSTAGE
1,000.00
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT SERVICES
4,939.30
TOTAL GENERAL GOVERNMENT 36,500.51
COMMUNITY DEVELOPMENT
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
125.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
27.90
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
296.89
INDIAN NATIONS COUNCIL OF GOVERNMEN
3RD QUARTER MEMBERSHIP
4,860.75
TOTAL COMMUNITY DEVELOPMENT 5,310.54
ENGINEERING
CITY GARAGE
CITY GARAGE PARTS - JAN,
17.16
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
166.67
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
471.91
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
31.25
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
13.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
13.20
TOTAL ENGINEERING 713.39
INFORMATION TECHNOLOGY
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
28.69
JPMORGAN CHASE BANK
BEST BUY -TOUCH STYLUS
19.99
JPMORGAN CHASE BANK
COX -MO FIBER INTERNET
1,550.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
11.05
CITY GARAGE
LABOR/OVERHEAD CHGS - JAN
41.67
JPMORGAN CHASE BANK
(TUNES- APP /AUDIONOTE
5.98
JPMORGAN CHASE BANK
LOGMEIN- ANNUAL SUPPORT
75.00
TOTAL INFORMATION TECHNOLOGY 1,732.38
SUPPORT SERVICES
JPMORGAN CHASE BANK
LOWES -PARTS
36.10
JPMORGAN CHASE BANK
LOWES -LIGHT FIXTURES
113.62
JPMORGAN CHASE BANK
LIGHTING -LIGHT BULBS
161.90
JPMORGAN CHASE BANK
LIGHTING - BALLASTS
35.90
CITY GARAGE
LABOR/OVERHEAD CHGS - JAN
166.67
CITY GARAGE
CITY GARAGE PARTS - JAN,
16.84
JPMORGAN CHASE BANK
RED BUD AIR - FILTERS
728.44
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
8.78
JPMORGAN CHASE BANK
PIKEPASS -FEES
0.70
AT &T
CONSOLIDATED PHONE BILL
57.77
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
334.06
JPMORGAN CHASE BANK
LOWES- SLIDERS
4.92
Page 2
Claims List
02/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
SUPPORT SERVICES...
JPMORGAN CHASE BANK
MAC SYSTEMS -FIRE SYSTEM
802.40
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
TOTAL SUPPORT SERVICES 2,506.60
CEMETERY VERDIGRIS VALLEY ELECTRIC COOP ICEMETERY ELECTRIC 31.08
TOTAL CEMETERY 31.08
POLICE SERVICES
JPMORGAN CHASE BANK
GALLS -PRINT PROCESSING
28.98
JPMORGAN CHASE BANK
ADVANCED FILING - LABELS
10.49
JPMORGAN CHASE BANK
GALLS - BINOCULARS
98.27
JPMORGAN CHASE BANK
OWASSO FITNESS -GYM FEES
165.00
JPMORGAN CHASE BANK
OKLA POLICE SUPPLY -BELT
19.95
JPMORGAN CHASE BANK
OKLA POLICE SUPPLY - HOLDER
41.95
JPMORGAN CHASE BANK
PIKEPASS -PASS FEES
26.80
JPMORGAN CHASE BANK
DEPT OF MILITARY - LODGING
360.00
JPMORGAN CHASE BANK
PATROL TECH - UNIFORM
719.44
TREASURER PETTY CASH
UNIFORM APPAREL
149.98
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
4,666.67
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
87.06
CITY GARAGE
CITY GARAGE PARTS - JAN,
5,185.17
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
9,446.88
AT &T
CONSOLIDATED PHONE BILL
514.15
JPMORGAN CHASE BANK
NWTC WEB REG -TASER INSTR
175.00
JPMORGAN CHASE BANK
ARAMARK -2 DUTY JACKETS
419.98
JPMORGAN CHASE BANK
JOHN E REID- INTERVIEW
840.00
JPMORGAN CHASE BANK
ULINE -GUN BOXES
21.18
JPMORGAN CHASE BANK
SIRCHIE- DETECTIVE SUPPLY
67.90
KILO 10, INC
AMMO
2,622.00
JPMORGAN CHASE BANK
ULTRA MAX -AMMO
2,085.00
JPMORGAN CHASE BANK
BOTACH TACTICAL -AMMO
110.29
TOTAL POLICE SERVICES 27,862.14
POLICE -DOJ VEST GRANT
JPMORGAN CHASE BANK
ARAMARK -VEST CARRIER
60.99
JPMORGAN CHASE BANK
ARAMARK -VEST GRANT
349.99
JPMORGAN CHASE BANK
ARAMARK -VEST GRANT
349.99
JPMORGAN CHASE BANK
ARAMARK -VEST GRANT
349.99
TOTAL POLICE -DOJ VEST GRANT 1,110.96
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
78.02
JPMORGAN CHASE BANK
SO RUBBER STAMP - NOTARY
60.94
JPMORGAN CHASE BANK
WALMART- PRISONER MEALS
56.21
JPMORGAN CHASE BANK
METRO APPL - WASHING MACH
399.00
Page 3
Claims List
02/15/2011
Budget Unit Title
Vendor Name
Payable Description IPayment
Amouni
TOTAL POLICE COMMUNICATIONS 594.17
ANIMAL CONTROL
JPMORGAN CHASE BANK
WALMART -KEYS
5.11
AT &T
CONSOLIDATED PHONE BILL
44.81
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
238.40
JPMORGAN CHASE BANK
MEDVET- SHELTER SUPPLIES
87.88
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
166.67
TOTAL ANIMAL CONTROL 542.87
FIRE SERVICES
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
1,166.67
JPMORGAN CHASE BANK
AMAZON - TRAINING MATERIALS
78.92
JPMORGAN CHASE BANK
STRATEGIC -RED FLAG
39.00
JPMORGAN CHASE BANK
EMERG MED- SAFETY GLASSES
67.50
CITY GARAGE
CITY GARAGE PARTS - JAN,
351.94
JPMORGAN CHASE BANK
LOWES - BUNGEE CORDS
16.38
JPMORGAN CHASE BANK
T &W TIRE -TIRES
2,656.25
JPMORGAN CHASE BANK
LOWES -MOUSE TRAPS
2.32
JPMORGAN CHASE BANK
TARGET - APPAREL
19.98
JPMORGAN CHASE BANK
WALMART- SUPPLIES
183.30
JPMORGAN CHASE BANK
OWASSO FITNESS -GYM FEES
495.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
22.39
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
2,051.09
AT &T
CONSOLIDATED PHONE BILL
227.03
JPMORGAN CHASE BANK
LOWES -PARTS
71.58
JPMORGAN CHASE BANK
LOWES -PARTS
15.32
JPMORGAN CHASE BANK
PIKEPASS -FEES
3.50
JPMORGAN CHASE BANK
BMI- COPIER USAGE
287.99
JPMORGAN CHASE BANK
LOWES- BOLTS /NUTS
3.94
JPMORGAN CHASE BANK
DELL - PRINTER TRAY
19.99
JPMORGAN CHASE BANK
OK POLICE SUPPLY - TROUSERS
186.90
JPMORGAN CHASE BANK
BARNES &NOBLE -BOOKS
11.90
JPMORGAN CHASE BANK
TRACE ANALYTICS -KITS
310.00
JPMORGAN CHASE BANK
BROWN FARMS -SOD
140.00
JPMORGAN CHASE BANK
LOWES - BATTERIES
10.41
TOTAL FIRE SERVICES 8,439.30
FIRE - WINTER STORM FEB11
JPMORGAN CHASE BANK
REASORS- STORM /FOOD
135.36
JPMORGAN CHASE BANK
WALMART -FOOD FOR CREW
64.07
TIMMONS OIL COMPANY
FUEL FOR RADIO TOWER GENE
675.15
JPMORGAN CHASE BANK
LOWES -ICE MELT
55.38
JPMORGAN CHASE BANK
LOWES -TOW STRAPS /HITCH
138.65
JPMORGAN CHASE BANK
OREILLY- VEHICLE PARTS
81.17
JPMORGAN CHASE BANK
ADVANCE AUTO- SUPPLIES
185.53
JPMORGAN CHASE BANK
WALMART -STORM SUPPLIES
131.99
Page 4
Claims List
02/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
FIRE - WINTER STORM FEB11
JPMORGAN CHASE BANK
WALMART -STORM SUPPLIES
188.22
TOTAL FIRE - WINTER STORM FEB11 1,655.52
EMERGENCY PREPAREDNES
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
20.40
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
20.40
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
17.00
AT &T
CONSOLIDATED PHONE BILL
23.69
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
20.40
TOTAL EMERGENCY PREPAREDNESS 101.89
STREETS
AEP /PSO
STREET LIGHTS
5,301.18
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
1,698.92
BINGHAM SAND & GRAVEL CO., INC
SALT REPLACEMENT
3,626.00
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
CITY GARAGE
CITY GARAGE PARTS - JAN,
1,900.19
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
1,166.67
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
35.39
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
37.09
JPMORGAN CHASE BANK
GELLCO -STEEL TOED BOOTS
125.99
JPMORGAN CHASE BANK
MAXWELL- MARKING PAINT
39.58
JPMORGAN CHASE BANK
WATER PROD - FITTING
18.79
TOTAL STREETS 15,462.80
GF- STR- WINTER STM FEB11
JPMORGAN CHASE BANK
OREILLY -WIPER BLADES
67.28
JPMORGAN CHASE BANK
OREILLY -WIPER BLADES
11.63
JPMORGAN CHASE BANK
OREILLY -WIPER BLADES
15.18
JPMORGAN CHASE BANK
LOWES- CHAINS
249.44
TOTAL GF -STR- WINTER STM FEB11 343.53
STORMWATER
JPMORGAN CHASE BANK
LOWES -COMBO LOCK
13.96
JPMORGAN CHASE BANK
LOWES- MEASURING WHEEL
63.04
JPMORGAN CHASE BANK
OREILLY - WASHER FLUID
3.98
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
45.11
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
45.29
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
1,166.67
CITY GARAGE
CITY GARAGE PARTS - JAN,
872.09
EVERETT MACHINE, LLC
STORM HOOD REPLACEMENT
210.93
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
873.52
TOTAL STORMWATER 3,294.59
PARKS
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
309.24
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
250.00
Page 5
Claims List
02/15/2011.
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
PARKS...
CITY GARAGE
CITY GARAGE PARTS - JAN,
16.08
AT &T
CONSOLIDATED PHONE BILL
181.78
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE AT CENTENNI
137.80
TOTAL PARKS 894.90
COMMUNITY CENTER
JPMORGAN CHASE BANK
CHARACTER BULLETINS
35.00
AT &T
CONSOLIDATED PHONE BILL
128.51
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
41.67
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
271.64
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
32.00
TOTAL COMMUNITY CENTER 508.82
HISTORICAL MUSEUM AT &T CONSOLIDATED PHONE BILL 23.68
TOTAL HISTORICAL MUSEUM 23.68
ECONOMIC DEV
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
41.67
JPMORGAN CHASE BANK
MEETING EXPENSE
8.68
TOTAL ECONOMIC DEV 50.35
110,601.41
FUND GRAND TOTAL
AMBULANCE SERVICE
WPS TRICARE FOR LIFE
AMBULANCE REFUND
177.00
MARTY COOPER
AMBULANCE REFUND
63.30
AETNA REFUNDS
AMBULANCE REFUND
566.84
TOTAL AMBULANCE SERVICE 807.14
AMBULANCE
OKLAHOMA STATE UNIVERSITY- BURSAR
ACLS CARDS
144.00
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
426.64
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
72.64
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
236.09
JPMORGAN CHASE BANK
EXCELLANCE -PARTS
712.20
CITY GARAGE
CITY GARAGE PARTS - JAN,
593.39
JPMORGAN CHASE BANK
PSI - SUPPLIES
44.86
JPMORGAN CHASE BANK
FULLERTON- MEDICAL OXYGEN
79.50
JPMORGAN CHASE BANK
CLASSIC CHEV -MEDIC 3 PART
106.57
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
434.48
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
542.50
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
827.90
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
135.00
CITY GARAGE
LABOR /OVERHEAD CHGS - JAN
1,000.00
MEDICLAIMS INC
BILLING SERVICES
8,616.31
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
2,118.99
Page 6
Claims List
02/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
TOTAL AMBULANCE 16,091.07
16,898.2
FUND GRAND TOTAL
E911 COMMUNICATIONS JAT&T 1CONSOLIDATED PHONE BILL 1 276.38
TOTAL E911 COMMUNICATIONS 276.38
777 E911 - WINTER STRM FEB1 TTIMMONS OIL COMPANY FUEL FOR RADIO TOWER GENE 365.87
TOTAL E911 -WINTER STRM FEB11 365.87
642.2
FUND GRAND TOTAL
STRONG NEIGHBORHOODS JJPMORGAN CHASE BANK ICARTRIDGE WORLD -INK 139.98
TOTAL STRONG NEIGHBORHOODS 139.98
139.9
FUND GRAND TOTAL
STORMWATER - STORMWATI JPMORGAN CHASE BANK WINFIELD -ROW SPRAYING 76.87
JPMORGAN CHASE BANK WINFIELD -ROW SPRAYING 7,893.30
TOTAL STORMWATER - STORMWATER 7,970.17
STRM MGMT- 3 LAKES DRAIN BUILDING & EARTH SCIENCES, INC ITHREE LAKES POND EVALUATI 27000.00
TOTAL STRM MGMT- 3 LAKES DRAIN 2,000.00
9,970.1
FUND GRAND TOTAL
CITY GARAGE
T & W TIRE, LP
TIRES
1,702.40
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
RANDY STARK
WINDSHIELD REPL PW TRUCK
195.00
JPMORGAN CHASE BANK
UNITED FORD -HOSE
46.26
JPMORGAN CHASE BANK
UNITED FORD -PARTS
3,164.87
JPMORGAN CHASE BANK
CLASSIC CHEVY -PARTS
77.04
JPMORGAN CHASE BANK
UNITED FORD - RETURNS
- 3,199.00
JPMORGAN CHASE BANK
UNITED FORD -CORE RETURN
- 600.00
AT &T
CONSOLIDATED PHONE BILL
44.82
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
47.59
T & W TIRE, LP
TIRES FOR TRAILER
2,028.00
FLEETCOR TECHNOLOGIES
FUELMAN CHARGES - JAN, 20
6520
JPMORGAN CHASE BANK
B & M OIL -PARTS
1,52015
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
11.32
Page 7
Claims List
02/15/2011
Budget Unit Title
Vendor Name
Payable Description jPayment
Amouni
TOTAL CITY GARAGE 5,170.29
5,170.2
FUND GRAND TOTAL
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
342.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
578.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
342.00
CITY OF OWASSO IMPREST ACCOUNT
I.
WORKERS COMP CLAIMS EXPEN
578.00
TOTAL WORKERS' COMP SELF -INS 2,418.00
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
1,518.46
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
1,793.50
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
744.15
TOTAL WORKERS' COMP SELF -INS 4,056.11
6,474.1
FUND GRAND TOTAL
CITY GRAND TOTAL $149,896.42
Page 8
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 01/29/2011
Department Payroll Expenses Total Expenses
Municipal Court
4,586.31
6,232.76
Managerial
19,267.87
26,885.77
Finance
11,002.67
16,662.68
Human Resources
6,034.44
9,852.84
Community Development
8,616.79
13,997.34
Engineering
9,967.06
15,402.31
Information Systems
9,297.28
14,550.87
Support Services
6,689.07
9,779.46
Police
100,744.73
154,943.14
Central Dispatch
14,103.39
23,888.85
Animal Control
2,218.40
3,463.56
Fire
92,117.01
137,959.16
Emergency Preparedness
2,798.43
4,334.67
Streets
6,456.11
11,136.35
Stormwater /ROW Maint.
6,823.40
10,757.62
Park Maintenance
5,081.33
8,191.45
Community- Senior Center
3,101.00
5,083.69
Historical Museum
-
-
Economic Development
2,826.92
3,792.87
General Fund Total
311,732.21
476,915.39
Garage Fund Total 4,103.60 6,529.33
Ambulance Fund Total 19,273.39 28,831.97
Emergency 911 Fund Total 2,062.62 3,428.94
Worker's Compensation Total 5,054.46 6,095.37
Strong Neighborhoods 2,077.12 3,149.04
Stormwater Detention 50.00 56.58
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 2115/11
VENDOR DESCRIPTION AMOUNT
AETNA HEALTHCARE MEDICAL SERVICE 28,337.40
HEALTHCARE MEDICAL SERVICE 24,437.26
HEALTHCARE DEPT TOTAL 52,774.66
DELTA DENTAL DENTAL MEDICAL SERVICE 1,829.49
DENTAL MEDICAL SERVICE 2,052.20
ADMIN FEES 2,136.19
DENTAL DEPT TOTAL 6,017.88
VSP VISION MEDICAL SERVICES 2,051.02
ADMIN FEES 1,230.36
VISION DEPT TOTAL 3,281.38
HEALTHCARE SELF INSURANCE FUND TOTAL 62,073.92
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2010 -2011
Statement of Revenues & Expenditures
As of January 31, 2011
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTALTRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
MONTH YEAR
TO -DATE TO -DATE
PERCENT
$ 1,734,951
$ 11,071,272
$ 18,400,200
60.17%
37,055
97,190
239,300
40.61%
47,982
292,580
2,363,726
12.38%
60,892
276,096
507,660
54.39%
87,055
467,612
778,700
60.05%
8,816
81,734
399,300
20.47%
969,827
52,402
91,541
4,083
12,286,483
7,363,754
356,721
882,466
68,967
1,117,854 8,671,909
858,898 3,614,575
22,688,886
13,189,838
619,330
1,610,347
1,949,772
17,369,287
5,319,599
1,013,597 6,640,780 10,987,000
(1,640,879) (10,223,232) (16,831,075)
(627,282) (3,582,452) (5,844,075)
231,616 32,123 (524,476)
3,519,842
$ 3,551,965
FUND BALANCE (Budgetary Basis)
Beginning Balance 2,042,256 2,042,256
Ending Balance $ 2,074,379 $ 1,517,780
55.83%
57.60%
54.80%
3.54%
49.93%
67.95%
60.44%
AVON
The City Wit�iout Limits,
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Jennifer Kirby
Community Center Director
SUBJECT: Fiscal Year 2010-2011
DATE: February 1], 2011
BACKGROUND:
The Owasso Community Center was built in 1977 with a grant provided by the Federal
Government. The Community Center is a place where residents of all ages can participate
in meaningful programs and activities to enrich their lives. The Center provides a variety of
programs and makes rental reservations within its facilities for reunions, parties, meetings,
wedding receptions, baby showers, educational and training sessions, as well as corporate
events.
The Center provides a meeting place for numerous clubs and service organizations. Over the
years senior citizens have maintained two organizations within the building. The Owasso
Golden Agers, which is the service arm of the senior programs, provides support, both
financially and through volunteers for the programs offered at the Center.
The Owasso Senior Citizens Foundation is a tax exempt (501 -C -3) organization whose primary
purpose is to receive and manage a corpus of funds to assure that a viable Owasso Senior
program is not totally dependent on government funding.
The senior program currently reaches approximately 300 citizens and has a growing need for
equipment such as tables, chairs, and bookcases. The Owasso Senior Citizens Foundation
(OSCF) has generously donated $2,232.83 to the City of Owasso to help provide for these
growing needs.
Funds from this donation will be used to purchase furniture, specifically ten armchairs, three
tables, and four bookcases to be used within the Community Center.
A budget amendment is needed in order to make the donated funds available for
expenditures in the Community Center FYI budget. This budget amendment would
increase the General Fund revenues and appropriated expenditures by $2,232.83.
RECOMMENDATION:
Staff recommends City Council approval of a budget amendment increasing the estimated
General Fund revenues by $2,232.83 and increasing the appropriation for expenditures in the
General Fund by $2,232.83.
VAft loop*
The pity Wii *rout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Community Development Director
SUBJECT: OPUD 10 -01 (formerly PUD 04 -01), The Reserve at Elm Creek located at 66th Street
North and 129th E. Ave.
DATE: February 11, 2011
BACKGROUND:
On January 10, 2011, the Owasso Planning Commission tabled OPUD 10 -01 (formerly OPUD 04-
01). Considering the amount of time that has elapsed since OPUD 04 -01 was originally approved
and because the PUD ordinance has changed since 2004, the Planning Commission requested
that information be provided highlighting any deficiencies that may exist between the original
approved PUD to those as if it were designed under the current PUD ordinance. These items
include such elements as open space amenities, density calculations, a better delineation of
where the duplex lots are located, and more specific information about the development in
general. After the January 10th meeting, staff spoke with the applicant on several occasions as
well as the City's legal counsel. Based on these discussions, it was determined that many of the
items the Planning Commission had concerns about during the last meeting are addressed in
the base requirements of the PUD ordinance, subdivision regulations, and other areas of the
zoning code.
The project consists of a total of 19.75 acres, and approximately 12.46 acres would be used for
single - family detached residential development, wi th the balance of the property u sed for
duplex residential development. The applicant has submitted engineering drawings and a
preliminary plat for review. The property is located at the northwest corner of the intersection of
66th Street North and 129th East Avenue.
SURROUNDING LAND USE:
North: Floodplain, AG Zoning - Tulsa County
South: Large Lot Single Family Homes and church, AG -R Zoning - Tulsa County
East: Undeveloped, AG Zoning - Tulsa County
West: Undeveloped, AG Zoning -Tulsa County
PROPERTY CHARACTERISTICS:
The subject property is currently vacant and is used for agricultural purposes. Properties to the
north and to the east of the site are used for both residential and agricultural purposes. A
church and residential tracts lie south of the subject property. Land to the west is agricultural in
nature.
The subject property and properties to the north, east, and west are zoned AG Agricultural.
Tracts to the south are zoned AG -R Agricultural /Residential by Tulsa County.
DEVELOPMENT PROCESS:
Step One, Annexation
Annexation is the method whereby land located outside the city limits is made a part of the city.
Property owners and land developers sometimes choose to have their property annexed into
Owasso in order to receive Owasso municipal services, such as police protection, refuse
collection, and sanitary sewer.
Step Two, Rezoning
The second step in the development of a piece of property in Owasso is rezoning. When a
property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In
order to develop the property, the land must be zoned for particular kinds of uses, such as
residential, office, commercial, or industrial. Rezoning decisions are made in accordance with
the growth policy displayed in the Owasso Master Plan.
One type of rezoning that a developer may choose to seek is a Planned Unit Development, or
PUD. When a development proposes to exhibit a mixture of uses with specific regulations and
standards unique to a particular tract of land, a PUD is often the preferred land use control
mechanism.
Step 3, Platting
A preliminary plat is required for any development that proposes to divide land into two or more
lots. Preliminary plats illustrate the development concept for the property, and are often
modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the
Owasso Planning Commission. Sometimes, difficult development issues such as existing utility
lines, wells, or easements are brought to light at the preliminary plat stage and must be
remedied prior to development.
After the preliminary plat has been reviewed by the City and various utility companies,
construction plans for the development's infrastructure are submitted. These plans include
specifications and drawings for stormwater drainage, streets and grading and erosion control,
waterlines, stormwater detention, and wastewater lines. Often, approval is required of other
agencies, such as the Department of Environmental Quality for wastewater collection and the
US Army Corps of Engineers for properties that may be development sensitive.
Once the property development proposal shows a division of lots that is acceptable to both the
developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the
layout and dimension of lots included on the final plat, right -of -way widths, easements, and
other physical characteristics that must be provided for review to the City. After obtaining
approval from the TAC and the Planning Commission, the final plat is considered by the City
Council. If approved, the final plat is filed with the office of the County Clerk and governs all
future development on that property.
Step 4, Site Plan Preparation
Site plans are reviewed by the TAC. Issues such as building setbacks, parking, access,
landscaping, and building footprint are presented in the site plan. Once a site plan is approved,
the development is clear to apply for a building permit and to submit construction plans for the
building's foundation, plumbing, electrical system, and HVAC.
CONCEPT OF A PUD:
The concept of a Planned Unit Development is to provide a creative alternative to conventional
development where a particular tract is under common ownership or control and where a
detailed development plan, outlining the development of the tract as a unit is proposed and
submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance
in accordance with a complete and coordinated plan of development for a larger parcel,
rather than piecemeal individual changes using the variance process.
COMPARISON OF DIFFERENCES BETWEEN THE 2004 ZONING CODE AND THE CURRENT CODE:
At the January 10, 2011 Planning Commission meeting, the Commission asked staff to compare
the project against the current PUD ordinance. The table below provides this comparison.
Element
2004 PUD Code
Current PUD Code
Project II, The Reserve at
Elm Creek
Minimum Acreage
None Specified
3 Acres
+/- 19.75 Acres
Submitted plat indicates
Required, but unspecific
2 areas of open space
Open Space
Unspecified
as to how much to
totaling approx. 1.6
provide.
acres, which include the
detention area.
Min. Lot size of 5,000 SF
Land Area: I DU Per
and min. lot width lot
Dimensional Standards
8,400 SF for single
For single family areas
50'for single family lots.
and or Density
family and 1 DU for
density not to exceed 4
Duplex lot area to meet
Restrictions
4,200 SF for duplex.
DU /Acre; for duplex
the standards of the RD
Min. lot size is 800 SF
areas 8 DU /Acre
District in the Zoning
Min. Lot width 20'
Code. Plat shows 4.09
DU /Ac for SF lot area
Amenities Required
Required if single family
(e.g. trails, 70% masonry
on structures, tennis
None
density exceeds 5
None Specified
court, pool, etc.
DU /Acre
As specified by the
Planning Commission or
Perimeter
As specified by the
if unspecified then in
Requirements
Planning
accordance with
Unspecified
Commission
Chapter 16, Section 1610
of the Zoning Code
Per the subdivision
regulations screening
along arterials is
Mentioned in the
Screening and
As prescribed by the
required. Additionally,
paragraph regarding
Landscaping
Planning
entry landscaping
the HOA responsibilities
Commission
required for the
but unspecified as to the
entrances per Chapter
location or type.
20, 2035 Landscaping
Requirements
ANALYSIS:
OPUD 10 -01 (Project Two) is a proposed planned unit development (PUD) comprised of 19.75
acres. The development concept behind the Project Two PUD is residential, as the applicant
intends to develop single family and duplex residential homes on the subject property. The
applicant's preliminary plat that was submitted in conjunction with this PUD indicates 51 lots on
12.46 acres, giving a density of 4.09 lots per acre. The PUD ordinance is silent as to how to treat
an application if the single family lot density is between 4 and 5 dwelling units per acre.
Therefore, staff made a judgment call and concluded that 4.09 should be rounded to 4 dwelling
per acre, which relieves the applicant of the amenity requirements.
The subject PUD application is part of a continuance of direction in the overall development
scheme for the area. Staff concurs that a residential development of this type is consistent with
the development trends in this corridor and this pattern of growth is compatible with the Owasso
2025 Land Use Master Plan.
According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on
any PUD application and determine the following:
1. Whether the PUD is consistent with the Comprehensive Plan.
2. Whether the PUD is in harmony with the existing and expected development of surrounding
areas.
3. Whether the PUD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate limitation on
the character and intensity of use assuring compatibility with adjoining and
proximate properties;
b. To permit flexibility within the development to best utilize the unique physical
features of the particular site;
c. To provide and preserve meaningful open space; and
d. To achieve a continuity of function and design within the development.
COMPREHENSIVE PLAN CONSISTENCY:
The Owasso 2025 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of residential. As previously stated it is the desire of the applicant to
develop the area for residential use.
HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT:
The area in the vicinity of the intersection at 66th Street North and North 129th East Avenue has
been identified as a non- commercial area. Again, this PUD proposes a residential component
that is part of a development concept for the area that calls for non - commercial development.
Similar residential developments in the vicinity of the subject site include the duplex and single
family development at the Baptist retirement center to the north and the Crown Colony
subdivision to the northeast. The proposed PUD fits in with the development trends in the area
and is consistent with the Owasso Land Use Plan. Moreover, given development activity and
public infrastructure improvements in this area, the application is even more valid today than in
2004.
FUTURE PLANNING ISSUES:
Future planning issues must still be considered if the PUD is approved. If approved, the applicant
will be required to adhere to all City of Owasso subdivision regulations and engineering
requirements. As mentioned, the applicant has engineering plans currently under review and
has submitted a preliminary plat reflecting those plans. Should the applicant decide to amend
the PUD, then sections 840.1 and 840.2 of the zoning code shall apply.
As discussed, the PUD ordinance stipulates that a PUD cannot exceed 4 DU per Acre for single
family areas and 8 DU /acre for duplex areas, regardless of the number of dwelling units outlined
in the applicants technical data sheet. If the applicant furnishes a plat that exceeds the above
densities, the amenity elements outlined Section 820 (7) of the zoning ordinance alonq with the
70% masonry requirement for the units will be required or the applicant will be required to lose
lots.
A property owners' association is proposed and at the platting stage of the development,
detailed covenants and restrictions incorporating all conditions of the PUD shall be submitted.
Also at the platting stage, the applicant will be required to dedicate adequate right -of -way
along the west side of North 129th East Avenue and along the north side of 66th Street North.
Sidewalks will be required along all public right -of -ways associated with the subject property.
Perimeter sidewalks must be installed at the time of overall development, while the internal walks
may be constructed as individual lots are developed.
On -site detention is required and will be further defined at the platting and construction drawing
stage.
Any future development on the property will be served sewer from the City of Owasso and
water from Rogers County Rural Water District 3.
The staff published legal notice of the PUD request in the Owasso Reporter and mailed notices to
property owners within a 300' radius of the subject property. At the January 10, 2011 Planning
Commission meeting, there were approximately 5 individuals who spoke in opposition to the
request. Their concerns primarily were centered on the development of duplex lots and issues
associated with rock blasting in order to install sewer infrastructure.
In conclusion it is reiterated that the applicant /developer will have to perform the following
items outside of the PUD.
1. Applicant shall submit entry landscape plan with future construction drawings. Chapter
20, 2035 Single - Family Landscaping Requirements, of the Owasso Zoning code requires all
subdivision entrances be landscaped.
2. Per Chapter 16, Fencing Requirements, of the Owasso Zoning Code: All residential uses,
including, but not limited to, single - family attached and detached, duplexes, multi-
family, mobile homes, etc., that back up to any arterial road, shall be screened with a
solid opaque fence to provide screening of the rear yards of the residential property.
Therefore, any lots abutting 66th Street North or 129th East Avenue shall provide screening
fences in accordance with Chapter 16, Section 1610 of the Zoning Code
3. Applicant will have to comply with all of the subdivision regulations, which include
obtaining preliminary plat and final plat approval.
The Owasso Planning Commission approved the request at their regularly scheduled meeting on
February 7, 2010, with a vote of 3 -1.
RECOMMENDATION:
Staff recommends City Council approval of OPUD 10 -01.
ATTACHMENTS:
A. General Area Map
B. OPUD 10 -01 Development Outline Plan
C. Conceptual Development Plan
D. Legal Notice
E. Staff report dated May 12, 2004
Owasso Public Works
Department
Engineering Div.
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
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LOCATION MAP
Conceptnal Development Plan
for
Proposed PUD
19.75 acre tract
PYCSenftc %oget .1G
LEGAL. DESCRIPTION
A tract of land located in the East Half of the
Southeast Quarter of Section 32, Township 21 North,
Range 14 East of the Indian Base and Meridian,
Tulsa County, State of Oklahoma, according to the
U. S. Government Survey thereof, being more
particularly described as follows:
The East Half of the Southeast Quarter of the
Southeast Quarter, AND the South Half of the
Southeast Quarter of the Northeast Quarter of the
Southeast Quarter of Section 32,
LESS AND EXCEPT
Beginning at the Northeast Corner of the S/2 SE /4
NE /4 SE /4 of Section 32; thence S00 °10'35 "W along
the Easter line of the SE /4 of Section 32 a distance
of 318.67 feet; thence N87 °45'31 "W a distance of
566.88 feet; thence N00 °10'35 "E and parallel with the
East line of the S/2 SE /4 NE /4 SE /4 of Section 32
a distance of 296.46 feet to the Northerly line of
the S/2 SE /4 NE /4 SE /4 of Section 32; thence
N89 °59'49 "E along the Northerly line of the S/2
SE /4 NE /4 SE /4 of Section 32 a distance of 566.52
feet to the Point of Beginning;
ALSO LESS AND EXCEPT
Commencing at the Southeast Corner of Section 32:
thence N00 °10'35 "E along the East line of the SE /4
of Section 32 a distance of 827.00 feet to the Point
of Beginning; thence N89 °49'25 "W and perpendicular
to the East line of said SE /4 a distance of 326.40
feet; thence N00 °10'35 "E and parallel with the East
line of said SE /4 a distance of 165.40 feet; thence
S89 °49'25 "E and perpendicular to the East line of
said SE /4 a distance of 326.40 feet to the East line
of said SE /4; thence S00 010'35 "W along the East line
of said SE /4 a distance of 165.40 feet to the Point
of Beginning;
N89 °59'49 "E
SCALE
1 " =250'
Basis of Bearings:
East line
Section 32
S00 °10'35 "W
EAST 66th STREET NORTH
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PUBLISHER'S AFFIDAVIT
OPUD 10 -01 /DOMINION CORP
PUBLICATION DATE(S)
12/17/10
CASE NUMBER: OPUD 10- 01/DOMINION CORP
AD NUMBER: 00116107
LEGAL NOTICE
STATE OF OKLAHOMA
COUNTY OF Tulsa I SS
1, of lawful age, being duly sworn, am a legal representative of
Owasso Reporter of Owasso, Oklahoma, a weekly newspaper
of general circulation in Tulsa, Oklahoma, a newspaper quali-
fied to publish legal notices, advertisements and publications as
provided in Section 106 of Title 25, Oklahoma Statutes 1971
and 1982 as amended, and thereafter, and complies with all
other requirements of the laws of Oklahoma with reference to
legal publications. That said notice, a true copy of which is
attached hereto was published in the regular edition of said
newspaper during the period and time of publication and not in
it supplement, on the ABOVE LISTED DATE(S)
Representative Signature
Subscribed to and sworn to me this 18th day of December, 2010.
Notary Public / ?G ( 1.2 ' /?-) ; 7C L_
6NANCY CAROL MOORE
My commission number: 06011684
My commission expires: December 8, 2014
NANCY CAROL MOORS
Customer #: 00015045 NOTARY PUBLIC
Customer: DOMINION CORPORATION SiATB 1 OKLjg0iOMA
COMMISSION NO.06011684
EXPIRES 12 -8 -2014
Publisher's Fee: 93.80
116107
Published in the Owasso Reporter, Owasso, Tulsa County,
Oklahoma, December 17, 2010.
NOTICETOTHE PUBLIC OF A HEARING ON A PROPOSED
PLANNED UNIT DEVELOPMENT LOCATED WITHIN THE
CITY OF OWASSO, OKLAHOMA
OPUD 10-01
Notice is hereby given that a public hearing will be held before the
Owasso Planning Commission in the Old Central Building, 109
North Birch, Owasso, Oklahoma at 6:00 PM on the 10th day of
January, 2011. At that time and place, the Owasso Planning
Commission will consider requests from Dominion Corporation,
applicant for a proposed planned unit development of approximately
20 acres, located on the northwest corner of North 129th East
Avenue at East 66th Street North and for a proposed change of the
zoning classification from AG (Agricultural District) to OPUD 10-01.
The subject property is described as follows:
A tract of land located In the E/2 of the SE/4 of Section 32,T -21-
N, R -14 -E of the Indian Meridian, Tulsa County, State of
Oklahoma, according to the Official U.S. Government Survey
thereof, being more particularly described as follows:
The E12 of the SE/4 of the SEM AND the S/2 of the SE/4 of the
NE14 of the SE14 of Section 32;
LESS AND EXCEPT
Beginning at the Northeast corner of the S/2 of the SE/4 of the
NE14 of the SE/4 of Section 32; THENCE S 00' 10'35" W along
the Easterly line of the SE/4 of Section 32 a distance of 318.67
feet; THENCE N 87 °45'31 "W a distance of 566.88 feet; THENCE
N 00 °10'35" E and parallel with the east line of the 8/2 of the
SE/4 of the NE/4 of the SE/4 of Section 32 a distance of 296.46
feet to the Northerly line of the 812 of the SFA of the NE/4 of the
SE14 of Section 32; THENCE N 89 °6949" E along the Northerly
line of the S/2 of the SE/4 of the NE14 of the SE14 of Section 32
a distance of 566.52 feet to the "Point of Beginning';
ALSO LESS AND EXCEPT
Commencing at the Southeast corner of Section 32: THENCE N
00 110'35" E along the east line of the SE14 of Section 32 a dis-
tance of 827.00 feet to the "Point of Beginning "; THENCE N
89.49'25" W and perpendicular to the east line of said SE/4 a
distance of 326.40 feet•,THENCE N 00.10'35" E and parallel with
the east line of said SE/4 a distance of 165.40 feet; THENCE
89'49125" E and perpendicular to the east line of said SE14 a dis-
tance of 326.40 feet to the east line of said SE14; THENCE S
00'10'35"W along the east line of said SE/4 a distance of 165.40
feet to the "Point of Beginning ".
Information and maps showing the property location may be inspect-
ed in the office of the City Planner, 111 North Main Street, Owasso,
Oklahoma, 74055 or by calling 376 -1500,
Dated at Owasso, Oklahoma, this 13th day of December, 2010
Marsha Hensley
Assistant City Planner
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: DUANE CUTHBERTSON
CITY PLANNER
SUBJECT: OPUD 04 -01, A REQUEST FOR APPROVAL OF A PLANNED UNIT
DEVELOPMENT
DATE: MAY 12, 2004
BACKGROUND:
The City of Owasso has received a request for the review and rezoning of 19.75 acres. The
applicant proposes to rezone the property as a Planned Unit Development (PUD). The proposed
OPUD 04 -01 will follow the standards found under the RS -3 Residential Single- Family and RD
Residential Duplex zoning designations so as to guide the development of single - family homes
and duplexes. Twelve acres would be used for single - family detached residential development
and 7.75 acres would be used for duplex residential development. The property is located at the
northwest corner of the intersection of 66'11 Street North and 129'11 East Avenue.
The subject property is currently vacant and is used for agricultural purposes. Properties to the
north and to the east of the site are used for both residential and agricultural purposes. A church
and residential tracts lie south of the subject property. Land the west is agricultural in nature.
The subject property and properties to the north, east, and west is zoned AG Agricultural. Tracts
to the south are zoned AG -R Agri cultural/Residential by Tulsa County.
CONCEPT OF A PUD:
The concept of a Planned Unit Development is to provide a creative alternative to conventional
development where a particular tract is under common ownership or control and where a detailed
development plan, outlining the development of the tract as a unit is proposed and submitted for
public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance
with a complete and coordinated plan of development for a larger parcel, rather than piecemeal
individual changes using the variance process. The supplemental zoning district PUD must be
approved by the City Council as a prerequisite to the Planned Unit Development.
LEGAL PLANNING CONSIDERATIONS OF PUDS ALLOWED BY CODE:
USES PERMITTED — The Owasso Zoning Code allows for all types of residential uses and 29
types of commercial uses within a residential planned unit development. The applicant requests
two uses — single- family residential and duplex residential.
BULK AND AREA REQUIREMENTS — As stated earlier, the applicant requests an RS -3
residential single - family designation for 12 acres, and an RD residential duplex designation for
7.75 acres.
The Owasso Zoning Code allows one dwelling unit per 8,400 square feet in an RS -3 PUD. This
requirement would allow up to 62 lots on the 12 acres. The applicant requests 60 lots.
The Owasso Zoning Code allows one dwelling unit per 4,200 square feet in an RD PUD. This
requirement would allow up to 80 dwelling units on 40 lots in the 7.75 acres. The applicant
requests 80 dwelling units on 40 lots.
Within an RS -3 or RD PUD, the minimum allowable lot size requirement is 800 square feet, and
the minimum allowable lot width is 20 feet. The applicant requests a minimum lot size of 5,000
square feet and a minimum lot width of 50 feet.
BUILDING HEIGHT AND YARDS — There is no set maximum building height or minimum
yard size set by the Owasso Zoning Code. The applicant requests a maximum building height of
two stories and a minimum yard size of 15 feet (by 50 feet).
SCREENING AND LANDSCAPING REQUIREMENTS — The Planning Commission shall
prescribe perimeter requirements for screening and landscaping as are necessary to assure
compatibility with adjoining and proximate properties.
ANALYSIS:
OPUD 04 -01 (Project Two) is a proposed planned unit development (PUD) comprised of 19.75
acres. The development concept behind the Project Two PUD is residential. The
applicant /owners of the property intend to develop single family residential homes and duplex
homes on the subject site.
The subject PUD application is part of a continuance of direction in the overall development
scheme for the area. As the market has evolved the property owners feel it is appropriate and
marketable to develop the area for residential purposes, as prescribed by the Master Land Use
Plans of both Tulsa County and the City of Owasso. The staff concurs that a residential
development would be consistent with the development pattern taking hold in Owasso and this
pattern of growth is compatible with the Owasso 2010 Land Use Master Plan.
According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on
any PUD application and determine the following:
1. Whether the PUD is consistent with the Comprehensive Plan.
2. Whether the PUD is in harmony with the existing and expected development of surrounding
areas.
3. Whether the PUD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate limitation on
the character and intensity of use assuring compatibility with adjoining and
proximate properties;
b. To permit flexibility within the development to best utilize the unique physical
features of the particular site;
c. To provide and preserve meaningful open space; and
d. To achieve a continuity of function and design within the development.
COMPREHENSIVE PLAN CONSISTENCY:
The Owasso 2010 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of residential. As previously stated it is the desire of the
applicants /owners to develop the area for residential use.
HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT:
The area in the vicinity of the intersection at 661i Street North and North 1291` East Avenue has
been identified as a non - commercial area. Again, this PUD proposes a residential component
that is part of a development concept for the area that calls for non- commercial development.
Similar residential developments in the vicinity of the subject site include the duplex and single
family development at the Baptist retirement center to the north and the Crown Colony
subdivision to the northeast.
FUTURE PLANNING ISSUES:
Future planning issues must still be considered if the PUD is approved. If approved, the
applicant must submit a preliminary plat, infrastructure plans, and a final plat that must be
approved by the City of Owasso.
A property owners' association is proposed and at the platting stage of the development, detailed
covenants and restrictions incorporating all conditions of the PUD shall be submitted.
Also at the platting stage, the applicant will be required to dedicate adequate right -of -way along
the west side of North 1291i East Avenue and along the north side of 661' Street North.
Sidewalks will be required along all public right -of -ways associated with the subject property.
Perimeter sidewalks must be installed at the time of overall development, while the internal
walks may be constructed as individual lots are developed.
The applicant has identified the terrain of the area as relatively flat and gently rolling terrain.
The existing soils on the site would appear to create no unusual development problems that are
not typically encountered in development in and around the City of Owasso. On -site detention is
required and will be further defined at the platting stage.
Any future development on the property will be served sewer by the City of Owasso and water
by the City of Owasso.
The staff published legal notice of the PUD request in the April 15, 2004 edition of the Owasso
Reporter and mailed notices to property owners within a 300' radius of the subject property. To
date, the staff has no opposition from one person concerning the request.
OWASSO PLANNING COMMISSION
At the May 10, 2004 regular meeting, the Owasso Planning Commission unanimously voted to
recommend approval of OPUD 04 -01 with no conditions.
RECOMMENDATION:
The staff recommends approval of OPUD 04 -01.
ATTACHMENTS:
1. General Area Map
2. OPUD 04 -01 Development Outline Plan
3. Legal Notice
4. OPUD 04 -01 Application
0 9 M -ON e V
Ti,� Cifiy Wit�rout [_ims #s.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Community Development Director
SUBJECT: Conditional Final Plat —Life Church
DATE: February 11, 2010
BACKGROUND:
The City of Owasso has received for review and approval a conditional final plat (final plat) for
Life Church, located at 14008 East 96th Street North. The final plan proposes one (1) lot on one
(1) block consisting of 11.54 acres of property. The applicant intends to develop the property
with a church. Per the Owasso subdivision regulations, proposed subdivisions containing only one
lot may proceed to a final plat. Whenever this situation occurs, it is often referred to as a
conditional final plat.
SURROUNDING ZONING:
North: Office Medium (OM)
South: Residential Single Family (RS -2)
East: Residential Single Family (RS -2)
West: Residential Single Family (RS -2)
PROPERTY CHARACTERISTICS:
The subject property is 11.54 acres in size. The property is served by the City of Owasso water,
sanitary sewer, police, fire, and EMS service.
DEVELOPMENT PROCESS:
Step One, Annexation
Annexation is the method whereby land located outside the city limits is made a part of the city.
Property owners and land developers sometimes choose to have their property annexed into
Owasso in order to receive Owasso municipal services, such as police protection, refuse
collection, and sanitary sewer.
Step Two, Rezoninq
The second step in the development of a piece of property in Owasso is rezoning. When a
property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In
order to develop the property, the land must be zoned for particular kinds of uses, such as
residential, office, commercial, or industrial. Rezoning decisions are made in accordance with
the growth policy displayed in the Owasso Master Plan.
One type of rezoning that a developer may choose to seek is a Planned Unit Development, or
PUD. When a development proposes to exhibit a mixture of uses with specific regulations and
standards unique to a particular tract of land, a PUD is often the preferred land use control
mechanism.
Step 3, Platting
A preliminary plat is required for any development that proposes to divide land into two or more
lots. Preliminary plats illustrate the development concept for the property, and are often
modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the
Owasso Planning Commission. Sometimes, difficult development issues such as existing utility
lines, wells, or easements are brought to light at the preliminary plat stage and must be
remedied prior to development.
After the preliminary plat has been reviewed by the City and various utility companies,
construction plans for the development's infrastructure are submitted. These plans include
specifications and drawings for stormwater drainage, streets and grading and erosion control,
waterlines, stormwater detention, and wastewater lines. Often, approval is required of other
agencies, such as the Department of Environmental Quality for wastewater collection and the
US Army Corps of Engineers for properties that may be development sensitive.
Once the property development proposal shows a division of lots that is acceptable to both the
developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the
layout and dimension of lots included on the final plat, right -of -way widths, easements, and
other physical characteristics that must be provided for review by the City. After obtaining
approval from the TAC and Planning Commission, the final plat is considered by the City
Council. If approved, the final plat is filed with the office of the County Clerk and governs all
future development on that property.
Step 4, Site Plan Preparation
Site plans are reviewed by the TAC. Issues such as building setbacks, parking, access,
landscaping, and building footprint are presented in the site plan. Once a site plan is approved,
the development is clear to apply for a building permit and to submit construction plans for the
building's foundation, plumbing, electrical system, and HVAC.
ANALYSIS:
The applicant is requesting the review and approval of the final plat so they may develop the
property with a church. The property is zoned AG (Agriculture) and a special exception for a
church was approved on December 16, 2008 by the Owasso Board of Adjustment. According
to the final plat, the applicant will create one (1) 11.54 acre lot with 600.27 feet of frontage. The
main access into the site will be from 96th Street North.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements including but not limited to paved streets, landscaping, and
sidewalks. Commercial sewer and water service will be provided by the City of Owasso. The
property will be subject to all payback fees, including Storm Siren fees of $35 per acre.
The proposed plat indicates a 17.5' utility easement on the along the west, south and east
boundaries of the site, a 50' rural water utility easement and 50' right of way dedication along
96th Street North.
TECHNICAL ADVISORY COMMITTEE:
The Final Plat for Life Church was reviewed by the Owasso Technical Advisory Committee at their
regularly scheduled meeting held January 26, 2010. At that meeting, utility providers and city
staff were afforded the opportunity to comment on the application and request any changes or
modifications. The following comments were made:
• Public Works - Show drainage easement for the pond, correct bearing descriptions so
that flow in a circular reference.
• AT&T - None
• PSO - Clarify who will be servicing the site and showing the extension of the line
• ONG - Add gas service to paragraph B.2 on the restrictive covenants and deed of
dedications page
PLANNING COMMISSION:
The Owasso Planning Commission unanimously approved the final plat at their regularly
scheduled meeting on February 7, 2011.
RECOMMENDATION:
Staff recommends City Council approval of Life Church Final Plat, subject to addressing the TAC
comments.
ATTACHMENTS:
A. Final Plat Life Church
B. Case Map
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rINAI PLAT Dr
LIFE CHURCH ADDITION
PArt OF THE NORIIM'f DuARTER OF THE NORTHEAST DUAHRN (NM /4 NE /4) OF SE ON TWENTY-ONE (21), TOWNSHV TNEN:Y -ONE (21)) N—. NRNLE FOURTEEN
(14) EAST DF THE INDRN RASE AND Mn11DtW, TULSA. —. NrE OF ORUAH011A, ACCORDING TO THE U.S. ODYERNMENT SUNYEY THEREOF
R 14 E
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21
N
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Location Map
SUSI NISNYI OdTMNS ONE (1) LM IN
0. (1) BLOCK.
SUNOMSION CONTNNS 11.51 T—.1.
Owner /Developer: Engineer: Surveyor:
Life Covenant Church Inc. Wallace Engineering- Structural Bennett Surveying, Inc.
4600 EAST 2ND STREET Consultants Inc. P.O. BOX 848
EDMOND, OKLAHOMA 73034 200 EAST BRADY STREET CHOLITEAU, OK 74337
(405) 680 -5433 TULSA, OK 74103 (918) 476 -7484
(918) 584 -5858
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LIFE aM1a0N AOORION
BEEDCOFLOEOIGTIO AND RESiRICTNE COVT:EMNIS
KNOW ALL MEN BY THESE PRESENTS:
LIFE COWMANE CHURCH. I— F OKLAHOMA COUNTY, OKI.IHOUA, HEREINAFTER REFERRED TO AS THE `OV ER /DEVELDPER" IS THE
OWNIN SCRIBED REV. ESTATE SRUATED IN ME CITY OF CWAS50, TULG COUNTY, STATE OF OAUHOMA TO TT
LEGAL DESCRIPTION:
A TRACT OF -1 REFERRED AS TRADE /1 ANO LOGTEO WIMN ME NWRTHWEST OUABER Of ME 1-1-T OIMRER OF
TWENTY -ONE (21). I_ HIP TWENTY -OE (21) NCRM, RANGE FOURTEEN (14) FAST, lUSA LWNtt, STATE OF
O,NVHONA AND FURTHER DESCRIBED K FOLLOWS, i0 - MAR:
COMMENCING AT THEHHSRF_ OF THE HDRDAREST WANLR OF ME HGANDAIT OLARTER (NW4/ NE /4) OF SECTION
TWENTY -ONE (21); THENCE 588'41'1]'11 ALONG ME H.'ON 1 LINE OF GAID SECTION MEATY -ONE (21) DSTANCE 3. FEET;
THENCE 50011'11 "E A DISTANCE F 0 O ME PO.T OF BEGNNMo. THENCE 500'1 T'lIT A OMTANCE OF 320 FCET,
NCE SBB'41'12V1 A DISTANCE OF 300.22 TFEET. THENCE 11'11'11'1 A DISTANCE OF III FEET; MENF X604112 E
ALAI L WfTH AND 1650 FEET PERPENORN -1Y DISTANCED FROM ME NOAH LINE OF SOTION TWEN Y- (21) A DISTANCE
F 300.27 FEET TO THE POINT OF EGRI
AMID
A PART or E WEST 54.5.22 FEET OF THE FAST 600.27 FEET OF THE WEST HALF OF THE NOATHEAST GGRTER (W /2 NE/4) OF
sEMBN TWENTY -ONE (21) TOWNSHIP TWENTY -ONE (21) NGFM, RANGE FOURTEEN (14) EAST, TULSA COUNTY, STATE OF
OfLAFIOANN BEING DESCRIBED AS FOLOWS, TO -MAR:
RUST CORNER F THE NORTHWEST pUARER OF ME NORMGST `WATER (NW /A NE/4) OF SECTION
THENCE SE'4E11E'12'1 HONG ME NO F SAD SECTION 21 A DISTANCE F IS 5 SET: I.NN.I II
GT 1RSR FEET TO THE PEON OF EDINNIMO THENCE sDRll'lti A DISTANCE F W2.82 FEET; THENCE 5BN'A1.12v A
EISTAMF O, 4522 FEE" THENCE H00'11.l"R A DISTANCE F 402.62 FEET TO A FONT: MENC.E NSB'11'121E A DISTANCE F
FEET TO O ME POLIN OF IEGINNNO, ^CCONOINO TO THE AUNTIED STATES FEET TO SURry THEREF� 12 E A DST. G, 45
50 KNOWN AS THE WEST 315 x7 FEET OF THE EA 600.22 FEET OF ME MORM 854.12 FEET OF ME WEST
HALF O F THEE NORMI�T, OKWITOEN,W2/G2COXOIkGSTOM E 21 TRANGHP 21 NORTH, TIKE 14 FAST Of TILE IXDAN SASE AND
LESS ME NORH I6.5 FEET MR ROD.
AND
BEGINNING 528 FEET SOUTH OF ME NORTHEAST CORNER OF THE WEST HALF OF TIE NONHEASHQWRTER (W /2 NE/4); HENCE
LATH ]26.12, THENCE WEST 255 FEET; M E RTH .t FEET; T ]o FEET; c SWIH 528 FEET;
EAST 225 FEET TO THE PDINT OF BEGINNING. F SECTION TIYEMIT -ONE (21), TOWNSHIP RWENTY- ONE, NORTH, RANGE
MUPTEEN (14) EAST, TULSA COUNTY
AND
TH 526 FEET F THE EAST 225 FEET F THE WEST HALF F THE HOTMGST OWNER (W /2 NE/4) IN SECTgM
MENtt�WE (21). TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FWNEEN (14) FAST. TULSA COUNTY. OKLAHOMA.
iH TRACTS ALSO NNOWN AS THE NORTH .54.12 FEET OF THE EAST 255 FEET DF ME WEST HALF OF THE NIATHEAN QUARTER
OKUiON LESS NE NORTH IS SY5 FFEi THEA OiG FORER(2) NO MRANBE FOUREEN (14) FAST, NW COUNTY. STATE OF
AND HAS CAUSED THE ABOVE DESCRIBED EANDS TO BE SURVEYED,. STAKED, PLATTED AND SUIDFAOD INTO I LOT AND 1 BLOCK, IN
CONNRMRY WOH ME KCOMPKTINC PUT AND HAS OESICNAEU THE SUBONSION AS 'LIFE CHMCHI AOOUOX', A UBDMIT IN
ME CRY OF OWA E TUC" (. `YNO. OKLWOUT. S
SECTION L EASEMENTS ARE UNUTIES
A UTILITY EASEMENTS
THE OWNER / DEVEOPER DOES HEREDY FDIATE FOR PUBLIC USE, ME STREET RIGHTS -F -WAY AS DEPICTO ON THE
ACCOMPANYING PUT. ADORIONALLY, THE /DEVELOPER W K
DEPICTED ON THE ACCOMPANYING PLAT AS OR UTIMY GSEMEMi, FOR ME SEVERAL PURPOSES OF CONSMUCDNGMENR
MGM REPANATO. FUPIACNG AND/OR ERNIHO ANY AND ALL PUNJC OTILTFIE3. INCLUDING STORM SEWEPS.
SFNTARYNSEAER. LTELEPONE AND COMMUNIGTIBN LIMES, ELECTRIC POUR LIME AID TRANSFORMERS, GAS LINES, MEN SINES,
AND ARID OUIPM S FOR UCHS Of SUCH ,FMILMES AND ANY OTHER APPURTENANCE THERETO. WITH THE RIGHTS F INGRESS AND
o THE UTILITY EASEMENTS FOR THE USES AND PURPOSES AOAESAP PRONGED -A. ME
HI TTo6EiHEn,WRH LINBE RG TLO SINGRCso µD TO CONSTRUCT. SUCH . O�PEPATEiI.UiuMTEMANCEE, 0AAG.EI MI II�N AISiEYffP
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O.YATMSO, OAPWWµ AND BY ME SUPPUER OF AN AF pp ED LIBLOY SE U"CE, THAT MMIN THE URLRY FASEMENtt, OENCTED
IN ECTED, INSTAL ED ORR MANTRAMEO. STRUCTURE ANKH C HERREEN SHALL BE E OOEMEDD TO PROH BIT OBHVE�S. PIRq RED,
ARUS. CURBING AID THAT DO NOT CONSTITUTE AN OBSTRUCTION
D. NUM' SEANCE
L ES MAY BE LOOTED ALONG THE PERMETER OF THE SUBBNSSION AS NECESYAi IF LOOTED IN UTILITY
FOR 5 kK0 BY POMERSINAN� CABLE, AND EXUCEPTY Or S MADE GROUND IN THE MMED SINIET LIGHT
PRECEDING IUMEENGE ALLL O-ECMICBAND
IC nON SUPPLY LINES SMALL BE LFATED UNDERGROUND, IN THE EASEMENT -WAYS RESERVED FOR GENERA UTILITY
SEEMCES AND STREETS. SHOWN ON ME ATTACHED PUT.
2. LWDEMOROIND SERVCE CABLES TO ALL STRUCTURES WHICH G LOCATED WITHIN THE SERRATION MAY E RUN FROM
HE E PEESTC OR TMNiMRNER TO ME POINT ,0 E DETERMINED BY THE LOCATION AMID
CON3IN GTb)NSOE SLAW STRU MpE 15 11 BE LOCATED UPON THE ,Oi�PROVIDEO TNMT UPON THE MISTALUiroN F A
spMCE T A PARRCULAA sTpUCMRE, THE SUPPLIER OF SERVICE SMALL THEREAFTER E DEC RE TO HAVE A
SI E
MINE. EERF�ICE CABLE. EFFECTNE LIFUNDINGEFROM INEOSEMM,ICEOPEDESSTTAL OR TRANSFORMER ITO ME DING 2E FEET N EACH
ME STRUCTURE EN
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ALL TMES UNDERGflO MT DEDICATION LECTRIC. TELEPHONE OR CABLE TELEVISION FACLFRES INSTALLED BY THE SUPPLIEPYOF THE UUUtt SEANCE.
4 ON, S LOT OF ND HSFALLTPRIT ENT THE,AL ALTERATION O GRACE OR ANY N uCROA ACi TY WHICLHNCYAWO INTERFERE ED
WRHH M, M GMUC.. MAINTENANCE OR CABLE TELDBSION FACIURES. TH E 5 PER F SERNIOE STALL BE RESPONSIBLE FOR
FACIUL ES CAUSED ORENECES5IE UNDERGROUND BY DACM OF THE 0W OR HIS AGENTS OT COM MUS. RfLOCATpN F S1MH
5. TEELEPHONE. OR CWEF TEIF ON ES AVICE THIS AD ME�ONNER IF51 HE LOT AGREESETO BE BOUND H SHEREBY. OF ME ElEC2RIC.
WATER. STORM SEWER, AND SARRART SEWER SERVICE
1. OWNER F THE LOT SHALL BE RESPONSIBLE FOR THE PROTECTION OF THE PEUC WATER AMR SEWER MANS LFATED
ON HIS LOT.
Z
CONTOURS MS NC. FUPEON,MME COMPLFTONTEOF OTHETHNSTRMUMOEI OF A PLE1 THE ANNNOR Of�EM � MOR M�
CONSTRUCTION AUTN WHICH WOUO INTERFERE ANN PUBLIC WATER AMC SEWER MAINS. SMALL BE PROHIBEO.
ME 5. ACONI ANDFSMER MA.IHS, OOMT,E R ITS SUCCESSORS. PARMN/dL BEE OR REEIOGTOORN of SUCHY FgINTLI E CAUSED D INS
NECESSITATED BY AC'i5 OF ME OWNER, H5 KENTS DR CONTRACTORS.
4 ME CRY
ENTWAYS DEPT EDKON ITM ACCOMPANYING SDORT. OR AT ALL PRpSFSRDM HAVE THIS OECD OFOOFGICATIOM, FOR
TIE URUSE F INSTALLING, MAINTANNG. REMONNG OR RE ING ARY PORTION F UNOEROROURD WASP OR EWfR
FA II.IIIES.
5, THE FORECOMG COIENANT5 SET FORTH N THIS PARAGGPH C S144LL BE ENFORCUELE BY THE CRY OF ONNESO,
OKLAHOMA OR lI SUCCESSORS, AND THE BWNEF OF THE LOT AGREES TO BE BONG HERESY.
GAS SEANCE IN BYTNESS WHEREOF, THE OWNER /DEVELOPER HAS EXECUTED THIS INSTRUMENT THIS GY F_
1. HE SUPPLIER OF CAS SERVICE THROUGH I�AGENTS A10 EMPLOYEES AML_ AT ALL TIMES HAKE RIGHT F ACCESS TO ALL 3011.
EASEMEN RATS GXON BV SAM, PUT, IG �ERMSE ED FOR IN THIS DEED OF DEDICATION INSTALLED OTHE IEF E OF LIFE COVEAART CHURCH No OF ONUHOM^
SUPPLIER OF GASAINING. REMDIING OR REP NG AMY PONION OF THE UNASEUUUND FKILUIES BY THE cWXtt. OKLAHOMA
2. M E CANER F THE LOT SHAM BE RESPONSIBLE FOR THE PROTECTION F THE UNDERGROUND GS FACUTICS LFATO OM BY PTM NT THE ALTERATION F GRACE OR ANY CONTRAUCMXI KTMIY WHICH AVUO INTERFERE WRH N PEMRY, NCE PNE510EN OF DPETAibuS
ME - FACIMNEEL E SUPPLIER OF OAS SEANCE SMALL BE RESPONSIBIC FOR ORDINARY M NNLETANF F ME
NELCGE,SLSHA MIND BY ACTS, of MEMCAmotLof THELLOT ^ORLHIS AREAS OR CONTRACCTOR5 SUCH 6 CAUSED OR HATE OF UKWIOW )
S. ME FOR 0INO COVENINTS SET FRAM IN Ms PARAGpAPN D SNAUL BE ENFORCEABLE BY ME SUPPLIER F THE GAS COUNTY OF ONEAIOMA ss.
SERVCE AND ME OWNER OF THE OT AOEES N RE BOUND HENFBY.
SUEACf GRAMAOE THIS INSTRUMENT WAS ACNNOWIEOGED BEFORE ME THIS GT OF 2011
DRAIN, IH AN UNOBSTR TED MANNER MF STORM AIDS SURFACE WATERS FROM LOTS AND Rt':
ELMA i0 B,K OF MGHER ELEVATION AND FROM PUBLIC STREETS AK GSEMEMIS. 0 EOT CANER SHALL CONNRS'M AATOOR NOTARY PUBLIC
SUNFII Mrt E CONSTRUCTED AN FENCING OR OTHER OBSTRUCTIONS WTIICH WOULD IMPNR ME DRAINAGE
EHMCFAELE,BY ANYLAFFEUTOLLai OWNS OR -11, OY FTHE,CLiY OF o 11, OKLWOMALM, IN THIS PAP GpAPH,E SHALL BE MY COMMISSOM EXPIRES:
PANIC AMC UNDSCA.NG WRHM EASEMENTS (: RTIFI AT OF G IRVEY
THE CAPHER OF Y ME T AFFECTED SHALL BE RESPONSIBLE FOR N E REPAIR OF BAKE TO USNRRCAPIHG AM P NC
NECESSARY IN GN ORKN CT MES 0 BOUND WATER, SEWER, M SEWER. GNxAL GAS, @�E E ISTERFD PRO 9 S' NA LAND UAVEYOR, Iu M ' F OF GILA IgMA DO HEREBY CERTIFY THAT I HAVE
CUM DEPICTED TRN. CABLE iHLEV510N DR ELECTRIC FAR S TIVE THE RESTIBCTED WATER LINE. SEWER LATE OR UTOY FASEMENL (CAR FIILE LY�EOAHD�ICCUMIELTGSLFIEYE P DEG, AND P THE tPACT SaFTLwO DESCRIBED ABFG AND THAT THE
THE NILItt EPNCEONINTi,HLE USE PF/.SOX HLE CTiJ1ERINNTHE PERFORMNI E,F Ell SU[II KTN111F5 KUHOW pR TIDE SUPPLIER OF AGCOIMP�AIryINC PUT DEy6NA1E0 NEE. AS 'LIFE CHURCH ADORIONX i SUBD.11 IN ME CITY F OVASSO TULSA COUNTY, STATE
RUE REPRESENTATION F ME SURVEY WALE o V USING GENERALLY ACCEPTED PRACTICES AND
CEWAIAS MEElS OR EXCEEDS ME ONAGT MINIMUM STANDARDS FOR THE PNLTM:E OF LAND SURVEYNG.
SIDEWALKS ARE REWIRED ROAD STYE oRESIGNATED BY AND IN KCORGNCE WITH EUBDAUURN REGVUTINS. REWIRED
SID�ALKST SHALT E C.ONSMUIOTED IN FORMANCE MAN EFT IF OWASFSD ENGINEERING DESIGN 3TAOARDS. ME OWNER SMALL
ROARED SIDEWALKS ALONG STREET FRWTACES E ER", MAT IS B[I ^IO PUTTED.
t D PRFESION,AL LAID SURVEYOR
OKWIOIA RE, 1562
SECTION II. ENFORCEMENT, DURAHON, AMENDMENT AND SEVERKILRY
A ENORCEMEN ST ^E F OI4UNOW )
GET
ME RESTRICTIONS HIEAEIH SET FORTH ARE LMEHANIS TO UN WITH ME LAND AND SMALL RE BNDNG UPOI THE COUNTY F OOAHOw )
01YMER/DEVEOFER, HS SUCCESSORS AND ASSIGNS WI ME P BENS F SECTION L. G5E TS AND UOUHES ARE s FOREGOING LIMIT CATS OF SMAYEY WAS ACKNOWLEDGED BEMBE ME THIS_ GY F
_11GERT�ETNEDYEMANTS AND THE ERFORCETKpRT RIONSNPERTANATGNIIHRE T0. AI BACCITiiOOFLYANONE CONENUANTS MTHIN 2011
R UT SPECBICAELY THEREIN SO STALED SHALL 1.1 ILKL RE [NFOItCEg&.E BY
ME CIttTM OWA350, OKLAIOIAAU IF THE UNDEFROCK OWNER /BEYELOPER, OR ITS SUCCES_ OR A MS, SHALL VIOUE _HANTS HER
ANY AININ DYMSSE. ONLAxOVA OR ANY OANER,C OF A SOT TO GNTAN RAND ACTION T SLAW OR IN EOUm ACSCIAG TIDE PERSONA OR PERSONS BY
OR A'REMPTNG TO VIOTf AMY SCH COVFNAN {, TO PREVENT HM OR THEIR FROM SO CONC OR TO COMPEL NOTARY PUBLIC
* CIRA WITH ME COVENANT. IR ANORJTMOf.V1 ACTIN BROUGHT BY AN OWNER OF A LOT WHICH ACTION SEEKS M ENFORCE
RATS OR RESTAIDNS ORON OR TO 1-1 GMM:ES FOR ME BRIAN THEREF, THE PREVAILING My COMMISSION E%PNE
PARTY SHAU WE ENMLED TO RECOVER,REASONABLE ATTORNEYS FEES AND COSTS ANO EXPENSES NCURREO N SUCH IRON.
B. BURATIDN 6CLE21MCIL OF DEDICATION RY THE TTY COUNCIL
THESE REST RICTIONS,,TO THE ENTCNT PERNNRED BY APPUGABLE LA SMALL BE PERPETUAL BUT IN INY EVENT SHALL BE IN P Ali RfSOVERHIN THE COUNCIL OF THE Citt F OYAS50, STATE OF OKVNOMA, ilNi ME DEOICAnON sHOwN ON THE
FORCE ANMExO
MOT LIS (J) Y RS IOM THE GTE of THE RECORDING F THIS EEO F } OF LIEF RCM ADDITION IS HEKEBY ACCEPT UNLESS TERMINATED OR AMENDED AS HEREIAFTER PRONDED. FB
C. AMENDMENT AUDMIT BY ME COUNCIL OF ME 1BY F OWA550, OKLAHOMA, THIS GY OF 2011.
THE -HANTS N INSTRUMENT SICIIEDWALONACKNORFEIDCOS BY E OIND UTILITIES G�BDE TOV Vrtu TIE'ANIK EHTAONNTERMINITBidNAls N BT
TO BE APPLICABLE AND APPROVED N ME OWA550 PLANNING COMMISSION, BE RS SUCCESSORS AND THE Cltt OF O'RASSO. ORATOR F ME CRY F DWASDD CRY CLERK
THE PRONSICNS OF ^NT INSTRUMENT ALBMONG OR TERMINATING CoKWNis K - Cl To- SHALL DE
EFFECTNE FROA ANO 1 ER THE GE R IS PROFEEY RECOUEO CITY PLANNING C.OMMISSION APPROVAL
1. SEVERAOLItt CHANANN OF THE CITY PLANT ING COMMISSION FOR THE CRY OF OWKSO. OKIAHDG. DO HEEMf
0 M OF ANY RESTRIOTBM SET FORM HEREIN, OR ANY FORT T ENCODE BT K aR R IU..IN, OR SCREE F AN CERTIFY THAT ME SAID COMMISSION DULY APPROVES THE ANNEXED PLAT F "LIFE CHURCH ADDITION" ON THIS DAY OF
BONN, W HTHE WISE. SMALL LOT INVALIGE EfEOR EDEN F THE OTHER RET.Cm ,OR ANY PART THEREOF AS SET 2011.
HER 5 RFAAN IM n
CERTIFICArE OF COUNTY CLERK
ME INSTRUMENT HAS BEEN FILED IN THE OFFICE OF THE COUNTY CLERK F TULSA COUNTY. OKIAMENTA THIS _ 00 OF
. 2011.
CERTIFICATE OF COUNTY TREASURER
&AA G THE RECOIDS PE U.- TREASURER FTUM COUNTY, RATE DF O DAA, DO HER- CERTIFY THAT I HAVE
ACOMON AND FIND THAT ALL AR KORIN DOES - BEEN PAID MIT E LAND SHdVN AND AL DTILffR YEA PLAT OF LIFE CHURCH
CERTIFICATE OF CITY CI FRK
I CLEAN OF THE CITY OF GWASCG, STATE OF ORUAOW, IND HEREBY CERl1FY MAT HAVE
,NA
MNFD ME NECU_ OF THE CIN AND FAR THAT ALL BEIKERANED
PECMIYMEXIR OR UNINSURED INSTALLMEMIS ULAN SPECML
ASSESS t CAVE BEEN PAID AND TAT MERE 5 ISSESSMEN PROCEDURES LOW PENDING AGAINST THE LAND
SHOWN ME ANNE ED PUT OF LIFE CHURCH ADDIIIDM.
LPL ClKT AWRION
FOAL PLAT - 10'HRET 2 OF x
Owasso Public Works
Department
Engineering Div.
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
LIFE CHURCH
LOCATION MAP
N
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S
1/31/11
VAr+"
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Community Development Director
SUBJECT: OA 11 -01
Maple Glen II
DATE: February 1], 2011
BACKGROUND:
Approximately 15 years ago, Owasso Land Trust (OLT) purchased 15 acres in the area that is
being developed as Maple Glen, which was subsequently annexed into the City limits. At that
same time, OLT was given an option to purchase an additional 15 acres from the same land
owner; OLT exercised this option in early 2010.
OLT's original master plan for this area included both the original 15 acres (Maple Glen 1) and the
second 15 acre tract (even though it had not been purchased). Upon purchase of the second
tract in 2010, OLT proceeded with platting and engineering on the property, resulting in Maple
Glen 11.
In moving forward with the development process for Maple Glen II, City and OLT staff became
aware that the acreage contained within the second 15 acre tract had not been annexed into
the City limits, as originally thought. The final plat for Maple Glen II was filed with Tulsa County on
November 18, 2010. This retro- annexation request corrects this issue and allows the developer to
move forward, complete the infrastructure, and obtain building permits on property that was
reviewed by the City and designed to City Standards.
SURROUNDING LAND USE /ZONING DESIGNATIONS:
North: Single Family residential, Zoned RE
South: Undeveloped land, Zoned AG (Tulsa County)
West: Single Family Residential, Zoned OPUD 04 -04
East: Undeveloped land, Zoned AG (Tulsa County)
DEVELOPMENT PROCESS:
Step One, Annexation
Annexation is the method whereby land located outside the city limits is made a part of the city.
Property owners and land developers sometimes choose to have their property annexed into
Owasso in order to receive Owasso municipal services, such as police protection, refuse
collection, and sanitary sewer.
Step Two, Rezoning
The second step in the development of a piece of property in Owasso is rezoning. When a
property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In
order to develop the property, the land must be zoned for particular kinds of uses, such as
residential, office, commercial, or industrial. Rezoning decisions are made in accordance with
the growth policy displayed in the Owasso Master Plan.
One type of rezoning that a developer may choose to seek is a Planned Unit Development, or
PUD. When a development proposes to exhibit a mixture of uses with specific regulations and
standards unique to a particular tract of land, a PUD is often the preferred land use control
mechanism.
Step 3, Platting
A preliminary plat is required for any development that proposes to divide land into two or more
lots. Preliminary plats illustrate the development concept for the property, and are often
modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the
Owasso Planning Commission. Sometimes, difficult development issues such as existing utility
lines, wells, or easements are brought to light at the preliminary plat stage and must be
remedied prior to development.
After the preliminary plat has been reviewed by the City and various utility companies,
construction plans for the development's infrastructure are submitted. These plans include
specifications and drawings for stormwater drainage, streets and grading and erosion control,
waterlines, stormwater detention, and wastewater lines. Often, approval is required of other
agencies, such as the Department of Environmental Quality for wastewater collection and the
US Army Corps of Engineers for properties that may be development sensitive.
Once the property development proposal shows a division of lots that is acceptable to both the
developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the
layout and dimension of lots included on the final plat, right -of -way widths, easements, and
other physical characteristics that must be provided for review to the City. After obtaining
approval from the TAC and Planning Commission, the final plat is considered by the City
Council. If approved, the final plat is filed with the office of the County Clerk and governs all
future development on that property.
Another form of property division that can be considered in some cases is a lot split or lot tie. Lot
splits or ties are minor subdivisions of property into three or fewer tracts, and do not provide for
any new public streets. Typically, this is an appropriate option for a land owner who wishes to
take large undeveloped parcels of land and divide it into two or three smaller tracts.
Step 4, Site Plan Preparation
Site plans are reviewed by the TAC. Issues such as building setbacks, parking, access,
landscaping, and building footprint are presented in the site plan. Once a site plan is approved,
the development is clear to apply for a building permit and to submit construction plans for the
building's foundation, plumbing, electrical system, and HVAC.
ANALYSIS:
As stated above, the requested annexation is necessary for the applicant to begin obtaining
building permits for Maple Glen II, and to officially bring the development into the corporate
limits of the City of Owasso. The request essentially is a retro- annexation and was clearly an
oversight. Even though a portion of Maple Glen II was not within the city limits, the entire
subdivision was designed to City standards and reviewed by all City departments prior to
recording.
Some infrastructure has been installed in Maple Glen II, but there have been no building permits
issued or requested. All future phases of Maple Glen II that may fall within the 15 acre tract will
be required to follow normal City development and review procedures. The project is served
with Owasso sanitary sewer service, water by Washington County Rural #3, and Fire and EMS by
the City of Owasso.
ANNEXATION COMMITTEE:
The Owasso Annexation Committee heard the request at their scheduled meeting on January
26, 2011 and had no objections and recommended OA 11 -01 be forwarded to the Planning
Commission.
PLANNING COMMISSION:
The Owasso Planning Commission unanimously approved OA 11-01 at their regularly scheduled
meeting on February 7, 2011.
RECOMMENDATION:
Staff recommends City Council approval of OA 11 -01.
ATTACHMENTS:
1. Legal Description
2. Location Map
R 14 E
EAS7 167H
S7FdEET NOR7H
EXHIBIT 'A'
T
./V Legal Description a 1A3 211
N
Section 8, T -21 -N, R-1 4-E/ I. B. & M. EAST 1057H 37MU NOR7H
Tulsa County, Oklahoma Location Map
SAE: I•-20W
Scale: 1*-400'
z
z
POINT OF COMMENCEMENT
NW CORNER OF SW/4
SEC. 8, T-21-N, k-14-E 011-10tted
SOUTH LINE
. . . ..... . .... . ....
POINT OF
BEGINNING
SOUTH LINE NE/4 WL4'
SOUTH LINE NW/4 SW 4 . .......
Legal Description
A tract of land located in the West Half (W/2) of the Northeast Quarter (NE/4) of the Southwest
Quarter (SW/4) of Section Eight (8) of Township Twenty-one (21) North and Range Fourteen (14)
East of the Indian Base and Meridian (I.B.&M), according to the U.S. Government Survey, thereof,
Tulsa County, State of Oklahoma, being more particularly described as follows:
Commencing at the NW corner of the SW/4 of Sec. 8, T-21-N, R-14-E, I.B.&M.; Thence S
1'24'50" E along the west line of said SW/4 a distance of 1320.54 feet to the SW corner of the
NW/4 of said SW/4; Thence N 88*44'20" E a distance of 1323.48 feet to the SW corner of the
NE/4 of said SW/4 being the Point of Beginning; Thence N 1*21'11" W along the west line of said
NE/4 SW/4 a distance of 990.15 feet; Thence N 88*44'59" E a distance of 662.27 feet to a point
on the east line of the W/2 of said NE/4 SW/4; Thence S 1'19'22" E a distance of 990.03 feet
to the SE corner of said W/2 NE/4 SW/4; Thence S 88'44'20" W a distance of 661.74 feet to the
Point of Beginning, and containing 15.05 acres, more or less.
Owasso Public Works
Department
Engineering Div.
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
MAPLE GLEN II
ANNEXATION
LOCATION MAP
N
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1/17/11
OT cit�ui Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Community Development Director
SUBJECT: Change of the Special Exception Review Process
Proposed Ordinance Adopting Zoning Code by Reference
DATE: February 11, 2011
BACKGROUND:
Over the last few months, staff introduced the idea of taking Special Exception uses, currently
being heard by the Board of Adjustment (BOA), to the Planning Commission as Specific Use
Permits. The Community Development Department currently allows certain uses believed to
have unique or widely varying operating characteristics or unusual site development features to
be permitted in base zoning districts as Special Exceptions, as opposed to those permitted "by-
right". Currently, these Special Exception uses are approved or denied by the BOA rather than
the Planning Commission. Once a decision is rendered by the BOA, no further action is taken by
any public body on the item and the applicant may submit a site plan and subsequent building
permit.
As noted at the January 11, 2011 Work Session, Owasso's current method of handling Special
Exception uses is problematic for several reasons. First, the BOA is a quasi - judicial board that
does not operate under the authority of the City Council. Second, because the BOA is quasi -
judicial, any appeals, whether from the applicant or citizens, may be disputed in District Court.
For this reason, staff believes it is in the best interest of the City to require some of the uses
currently designated as "Special Exceptions" to be allowed only by "Specific Use Permits ".
Specific Use Permit applications would be considered by the Planning Commission and the City
Council, which would serve as a check and balance system. This would be beneficial given that
the staff and the Planning Commission can require additional measures be taken to ensure the
proposed use is of high quality and designed appropriately. Also, with a Specific Use Permit, the
City Council would hear and approve or deny the item at their regularly scheduled meetings,
thus ensuring a well reviewed application.
PREVIOUS ACTION:
At the January 11, 2011 and February 8, 2011 City Council Work Sessions, staff provided members
of the City Council with proposed text amendments to the Zoning Code.
These proposed amendments were also discussed at the January meeting of the Owasso
Planning Commission, and were formally presented at the Commission's February 7, 2011
Regular Meeting, with time provided for the public to make comments regarding the proposal;
no objections were expressed. The Planning Commission has provided a report to the City
Council and is recommending City Council approval of the proposed amendments through re-
adoption of the Owasso Zoning Code.
PROPOSED ACTION:
Staff recommends City Council approval of Ordinance No. 978, adopting by reference, the
Owasso Zoning Code, as a part of Part 12, Chapter 2, Zoning Regulations.
ATTACHMENTS:
A. Planning Commission Report
B. Ordinance No. 978
The City Wit oufi Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: The Owasso Planning Commission
SUBJECT: Report from Planning Commission regarding a Text Amendment
DATE: February 11, 2011
BACKGROUND:
On February 7, 2011 the Owasso Planning Commission unanimously approved staff's
recommendation of a text amendment to the Owasso zoning code that changes the approval
process of use related Special Exceptions. The text amendment proposes to shift the review
process of use related special exceptions to the Planning Commission, with ultimate approval by
the City Council, and to change the name of these uses to Specific Use Permits (SUP). The
proposed amendments affect the following Chapters of the Owasso Zoning Code: 3, 4, 5, 6, 7,
12, 13, 14, 15, and 17.
RECOMMENDATION:
The Planning Commission recommends City Council approval of the proposed amendments to
the Owasso Zoning Code relating to the special exception process.
CC:
Charles Brown, Owasso Planning Commission
Mark Callery, Owasso Planning Commission
Marilyn Hinkle, Owasso Planning Commission
Paul Loving, Owasso Planning Commission
David Vines, Owasso Planning Commission
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO. 978
AN ORDINANCE ADOPTING BY REFERENCE, THE OWASSO ZONING CODE, AS A PART OF
PART 12, CHAPTER 2, ZONING REGULATIONS: TO -WIT: CHAPTER 1, TITLE, PURPOSES,
INTERPRETATION, AND JURISDICTION; AND CHAPTER 2, GENERAL PROVISIONS; AND
CHAPTER 3, AGRICULTURE DISTRICT PROVISIONS; AND CHAPTER 4, RESIDENTIAL DISTRICT
PROVISIONS; AND CHAPTER 5, OFFICE DISTRICT PROVISIONS; AND CHAPTER 6,
COMMERCIAL DISTRICT PROVISIONS; AND CHAPTER 7, INDUSTRIAL DISTRICT PROVISIONS;
AND CHAPTER 8, PLANNED UNIT DEVELOPMENTS AND OVERLAY DISTRICTS; AND CHAPTER 9,
OFF - STREET PARKING REQUIREMENTS; AND CHAPTER 10, NONCONFORMITIES; AND
CHAPTER 11, ENFORCEMENT; AND CHAPTER 12, BOARD OF ADJUSTMENT; AND CHAPTER 13,
AMENDMENTS; AND CHAPTER 14, DEFINITIONS; AND CHAPTER 15 TELECOMMUNICATION
TOWERS; AND CHAPTER 16, FENCING REQUIREMENTS, AND CHAPTER 17, FLOOD HAZARD
REGULATIONS; AND CHAPTER 18, SIGNS; AND CHAPTER 19, OUTDOOR LIGHTING; AND
CHAPTER 20, LANDSCAPING REQUIREMENTS; AND CHAPTER 21, ACCESS GATES FOR GATED
COMMUNITIES; AND APPENDIX A, OWASSO PLANNING COMMISSION BYLAWS; AND
APPENDIX B, OWASSO BOARD OF ADJUSTMENT BYLAWS; AND REPEALING ALL ORDINANCES
IN CONFLICT HEREWITH.
WHEREAS, Title 1'l, Oklahoma Statutes, Section 43 -101 et seq. empower the City to
engage in Comprehensive Planning and Zoning and to enact suitable ordinances
carrying out the purposes of said acts; and
WHEREAS, The Owasso City Council deems it necessary for the carrying out of the
purpose of said acts and of promoting the health, safety and general welfare of the
community to enact an ordinance regulating the zoning of land within Owasso; and
WHEREAS, The Owasso City Council has appointed a Planning Commission which shall
review all proposed Owasso Zoning Code amendments; and
WHEREAS, The Owasso Planning Commission gave the public notice of a public hearing
relating to the adoption of this Zoning Code and conducted said public hearing on
February 7, 2011; and
WHEREAS, all requirements of Oklahoma Statutes, with regard to the adoption of this
ordinance have been met;
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA:
SECTION ONE (1): That there is hereby adopted by the City Council of the City of
Owasso, Oklahoma, for the purposes of promoting the health, safety, and general
welfare; and to encourage the development of the community in accordance with the
adopted Land Use Master Plan; a Zoning Code known as the Zoning Code of the City of
Owasso, Oklahoma, containing: Chapter 1, Title, Purposes, Interpretation, and
Jurisdiction; and Chapter 2, General Provisions; and Chapter 3, Agriculture District
Provisions; and Chapter 4, Residential District Provisions; and Chapter 5, Office District
Provisions; and Chapter 6, Commercial District Provisions; and Chapter 7, Industrial District
Provisions; and Chapter 8, Planned Unit Developments and Overlay Districts; and
Chapter 9, Off- Street Parking Requirements; and Chapter 10, Nonconformities; and
Chapter 11, Enforcement; and Chapter 12, Board of Adjustment; and Chapter 13,
Amendments; and Chapter 14, Definitions; and Chapter 15, Telecommunication Towers;
and Chapter 16, Fencing Requirements; and Chapter 17, Flood Hazard Regulations; and
Chapter 18, Signs; and Chapter 19, Outdoor Lighting; and Chapter 20, Landscaping
Requirements; and Chapter 21, Access Gates for Gated Communities; and Appendix A,
Owasso Planning Commission Bylaws; and Appendix B, Owasso Board of Adjustment
Bylaws; and the whole thereof, and the same are hereby adopted and incorporated as
full as if set out at length herein and from and after the effective date of this Ordinance
and all provisions thereof, shall be controlling, as set out therein within the corporate limits
of the City. That said Zoning Code is hereby adopted as Chapters 1 -21 and Appendices
"A" and "B" of Part 12, Chapter 2, Zoning Regulations, of the Code of the City of Owasso,
Oklahoma.
SECTION TWO (2): Repealer
All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the
extent of the conflict only.
SECTION THREE (3): Severability
If any part or parts of this ordinance are held invalid or ineffective, the remaining portion
shall not be affected but remain in full force and effect.
SECTION FOUR (4): Declaring an Effective Date
The provisions of this ordinance shall become effective thirty (30) days from the date of
final passage as provided by state law.
SECTION FIVE (5): Codification
The City of Owasso Code of Ordinances is hereby amended by adding a new ordinance
to be codified in Part 12, Chapter 2, Zoning Regulations.
PASSED by the City Council of the City of Owasso, Oklahoma on the 15th day of
February, 2011.
Doug Bonebrake, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED as to form:
Julie Lombardi, City Attorney
The City Wit out Limits.
TO: Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Community Development Director
SUBJECT: Ordinance No. 972 Nunc Pro Tunc
DATE: February 11, 2011
BACKGROUND:
On September 17, 2010 the rezoning case OZ 10 -02 for the TTC site was heard and approved by
the City Council. Subsequent to the rezoning approval, ordinance No. 972 for OZ 10 -02 was
approved by the City Council on the consent agenda at the October 5, 2010 City Council
Meeting. On January 12, 2010 it was brought to our attention by staff at the Indian Nations
Council of Government (INCOG) that the rezoning ordinance recorded for the site of Tulsa
Technology Campus (TTC) contained an inaccurate legal description.
In order to correct ordinance No. 972, staff has prepared a revised legal description and has
included this description within a new corrective ordinance called nunc pro tunc - literally, "now
for then." In order for the change to be effective, the nunc pro tunc ordinance must be
approved, thereby replacing the previous ordinance that had an erroneous legal description.
RECOMMENDATION:
Staff recommends City Council approval of Ordinance No. 972 Nunc Pro Tunc.
ATTACHMENTS:
1. Legal Description
2. Ordinance No. 972 Nunc Pro Tunc
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£. 116TH STREET NORTH (STATE HWY 20)
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LOCATION MAP
TRACT 4
A TRACT OF LAND SITUATED IN THE NORTH HALF OF THE SOUTHEAST QUARTER (N /2 SE /4) OF
SECTION NINE (9), TOWNSHIP TWENTY —ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN
BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT
SURVEY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO —WIT:
COMMENCING FROM THE NORTHEAST CORNER OF SAID N/2 SE /4; THENCE S 88 °44'12" W ALONG THE
NORTH LINE OF SAID N/2 SE /4 A DISTANCE OF 1057.80 FEET TO THE POINT OF BEGINNING; THENCE
S 01021'08" E A DISTANCE OF 780.60 FEET; THENCE S 88 °43'56" W TO A POINT ON THE WEST LINE
OF E/2 E/2 NW /4 SE /4 A DISTANCE OF 594.46 FEET; THENCE N 01020'01" W TO A POINT ON THE
NORTH LINE OF E/2 E/2 NW /4- SE /4 A DISTANCE OF 780.56 FEET; THENCE N 88043'45° E ALONG THE
NORTH LINE: OF SAID N/2 SE/4 A DISTANCE OF 594.21 FEET TO THE POINT OF BEGINNING.
R 14 E
E. 116TH STREET NORTH (STATE HWY 20)
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LOCATION MAP
TRACT 5
A TRACT OF LAND SITUATED IN THE NORTH HALF OF THE SOUTHEAST QUARTER (N /2 SE /4) OF SECTION
NINE (9), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND
MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF,
BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT:
COMMENCING FROM THE NORTHEAST CORNER OF SAID N/2 SE /4; THENCE S 88 °44'12" W ALONG THE
NORTH LINE OF SAID N/2 SE /4 A DISTANCE OF 1057.80 FEET TO A POINT; THENCE S 88 °43'45" W ALONG
THE NORTH LINE OF SAID N/2 SE /4 A DISTANCE OF 594.21 FEET TO THE POINT OF BEGINNING; THENCE
S 01 020'01" E A DISTANCE OF 780.56 FEET, THENCE S 88 043'56" W TO A POINT ON THE EASTERLY
RIGHT- -OF -WAY LINE OF STATE HIGHWAY 169 A DISTANCE OF 817,45 FEET, THENCE N 01 019'15" W TO A
POINT ON THE NORTH LINE OF THE N/2 SE /4 A DISTANCE OF 780.51 FEET, THENCE N 88 °43'45" E ALONG
THE NORTH LINE OF SAID N/2 SE /4 A DISTANCE OF 817,27 FEET TO THE POINT OF BEGINNING.
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO. 972 NUNC PRO TUNC
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -10 -02 CHANGING
THE ZONING OF PROPERTY SECTION NINE (9), TOWNSHIP TWENTY -ONE (21) NORTH,
RANGE FOURTEEN (14) EAST, TULSA COUNTY, OKLAHOMA, FROM AGRICULTURAL &
COMMERCIAL SHOPPING DISTRICTS TO AN OFFICE MEDIUM ZONING DESIGNATION,
AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH.
WHEREAS, public hearings have been held regarding the request for rezoning of
the property herein described, and
WHEREAS, the Owasso City Council has considered the recommendation of the
Owasso Planning Commission and all statements for or against the requested rezoning of
application OZ- 10 -02.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA:
Section 1. The zoning classification of the following described property, to wit:
TRACT 4
A tract of land situated in the north half of the Southeast Quarter (N /2 SE /4) of Section
Nine (9), Township Twenty -One (2 1) North, Range Fourteen (14) East of the Indian Base
and Meridian, Tulsa County, State of Oklahoma, According to the U.S. Government
Survey Thereof, Being more particularly described as follows, to wit:
Commencing from the northeast corner of said N/2 SE /4; Thence S 88 °44'12" W and along
the north line of said N/2 SE /4 a distance of 1057.80 feet to the point of beginning;
Thence S 01 °21'08" E a distance of 780.60 feet; Thence S 88 °43'56" W to a point on the
west line of E/2 E/2 NW /4 SE /4 a distance of 594.46 feet; Thence N 01 °20'01" W to a point
on the north line of E/2 E/2 NW /4 SE /4 a distance of 780.56 feet; Thence N 88 143'45" E
along the north line of said N/2 SE /4 a distance of 594.21 feet to the point of beginning.
TRACT 5
A tract of land situated in the north half of the Southeast Quarter (N /2 SE /4) of Section
Nine (9), Township Twenty -One (21) North, Range Fourteen (14) East of the Indian Base
and Meridian, Tulsa County, State of Oklahoma, According to the U.S. Government
Survey Thereof, Being more particularly described as follows, to wit:
Commencing from the northeast corner of said N/2 SE /4; Thence S 88 114'12" W along the
north line of said N/2 SE /4 a distance of 1057.80 feet to a point; Thence S 88 143'45" W
along the north line of said N/2 SE /4 a distance of 594.21 feet to the point of beginning;
Thence S 01'20'01" E a distance of 780.56 feet, then S 88 °43'56" W to a point on the
easterly right -of -way line of State Highway 169 a distance of 817.45 feet, then N 01 °19'15"
W to a point on the north line of N/2 SE /4 a distance of 780.51 feet; Thence N 88 143'45" E
along the north line of said N/2 SE /4 a distance of 817.27 feet to the point of beginning;
be, and the same is hereby zoned from AG Agriculture & CS Commercial Shopping
Zoning District Designations to an OM Office Medium Zoning Designation.
City of Owasso
Ordinance No. 972 nunc pro tunc
Section 2. All ordinances, or parts of ordinances, in conflict with this ordinance are
hereby repealed to the extent of the conflict only.
Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid
or ineffective, the remaining portion shall not be affected but shall remain in full force and
effect.
Section 4. The provisions of this ordinance shall become effective thirty (30) days
from the date of final passage as provided by state law.
Section 5. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
property being rezoned.
PASSED AND APPROVED this 15th day of February, 2011.
Doug Bonebrake, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
The e City Wir".t Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Tim Doyle
General Services Superintendent
SUBJECT: Acceptance of FY 2009 -2010 Miscellaneous Vehicle Loop Detection System
Improvements and Authorization of Final Payment
DATE: February 11, 2011
The FY 2009 -2010 Capital Improvements Fund budget allotted $250,000 for the completion of a
traffic signal study, the purchase of recommended hardware, and the installation service
needed to coordinate the timing of identified signaled intersections that are no longer efficient.
On April 20, 2010, the City Council accepted the Traffic Signal Enhancement Project and
approved final payment to Midstate Traffic, Incorporated, bringing the total contract amount to
$132,711.
As a part of the original contract, the contractor was required to check the operation of all
vehicular and pedestrian detectors and report any malfunctions in writing to the City of Owasso.
As a result of the requirement, a report from the contractor revealed that multiple vehicle
detectors at eight (8) intersections were in need of repair. City staff's intentions were to
recommend a change order to City Council for the additional scope of work. However, given
that the cost exceeded 10% of the total contract amount, Oklahoma state law required the City
of Owasso to bid this additional work separately.
In August of 2010, City Staff opened bids from two (2) contractors and presented a
recommendation to City Council that the contact be awarded to Traffic Signals Inc. in the
amount of $35,212.75 for the Miscellaneous Vehicle Loop Detection System Improvements. The
City Council awarded the contract on August 17, 2010.
Public Works staff, along with the contractor, has worked diligently to ensure that a quality
product was produced. Traffic Signals Inc. has presented City staff with a final pay request in the
amount of $1,758.50 which will bring the total, completed, contract price in at $35,170, resulting
in an under run of $42.75.
FUNDING SOURCE:
Funding for this project is included the FY 2010 -2011 Capital Improvements Fund Budget
RECOMMENDATION:
Staff recommends City Council acceptance of the Miscellaneous Vehicle Loop Detection
System Improvements and authorization for final payment to Traffic Signals Inc. in the amount of
$1,758.50, bringing the total contract amount to $35,170.00.
ATTACHMENT:
A. Site Map
B. Final Pay Request
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MISCELLANOUS VEHICLE
LOOP DETECTION SYSTEM
IMPROVEMENTS AT VARIOUS
LOCATIONS - FY 2009 -2010
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARTMENT
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126th ST N
ATTACHMENT A
126th ST
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ENGINEERING DIVISION
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(405) 341 -3101
FAX (405) 348 -7489
'Sold To: CITY OF OWASSO
P.O. BOX 180
OWASSO, OK 74055
Terms: ON RECEIPT
PO Number:
ATTACHMENT B
BILLING
Billing #: 11769
Billing Date: 1/12/11
Due Date: 1/12/11
Job Name: LOOPS AT VARIOUS INTERSECTIOl'
Our Job #: 1030
Contract #:
Description:
,Ic,.._3co lc —CC:3
PC � �%� � I COL-7q -�-►� T ' r
Retention Billing for Job: 1030 - LOOPS AT VARIOUS INTERSECTIONS IN OWASSO, OK
Original Contract: 35,212.75 Prior Billings: 35,170.00
Change Orders: 0.00 Prior Retention: 1,758.50
Current Contract: 35,212.75
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Please Remit the Following Retained Amount:
Final Retention Billing
MAILING ADDRESS: PO, Box 30067 • Edmond, Oklahoma 73003 -0002
SHIPPING ADDRESS: 6600 Boucher Drive • Edmond, Oklahoma 73034
$1,758.50
APPLICATION AND CERTIFICATE FOR PAYMENT Page One of 5
TO: (Owner) h e C�� G� OW09S6 Contract Date:
Application Date: 111.2-111
FROM: (Contractor) Period To:
/ is "'G S i'q pals;
Distribution To: Owner
)Q0 60y—' 3004-7 Architect
6:4 0k- 7300--?---0(3`a Contractor
PROJEC 1 e_
'n •eoccs ve !-� •c Engineer
1- r"Y�P�oJemer���5-
CONTRACT FOR:
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
I. Original Contract Sum
2. Net Change by Change Orders
3. Contract Sum to Date (Line I & 2)
M
5.
$ 33
Total Completed & Stored to Date $ z;1 S I —
(Column G on Continuation Sheet)
Retainage: a. % of Completed Work $
(Column D & E on Continuation Sheet) - FINAL
b. % of Stored Material $
(Column F on Continuation Sheet)
Total Retainage (Line 5a & 5b) $
6. Total Earned Less Retamage
(Line 4 less Line 5 Total)
7. Less Previous Certificates for Payment $ 33 S 0
AGREEMENT
0710 00300 - Page 8 of 15
0
0
F-,
F.
8. CURRENT PAYMENT DUE
9. Balance to Finish, Plus Retainage
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
Change Orders approved in previous
months by OWNER
TOTALS
Approved this month
Number
ADDITIONS
111
$ /7!5 gf 5 y
DEDUCTIONS
0
N
Date Approved
TOTALS $ $
Net Change by Change Orders $
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
I Work for which previous Certificates for Payment were issued and payments received from the
Owner, a that urrent payment shown herein is now due.
• MAWAM•
I:
STATE OF OKLAHOMA 1
) SS
COUNTY OFrc,ho rn )
Date:
Subscribed and sworn to before me this %,P-�day of o2o l/
4k' YANH'gp °��o
oT ry . %
(SEAL)
±N�qF ow
EXP.14106111 a �`
My Commission Expires:
Notary Public
AGREEMENT
0710 00300 - Page 9 of 15
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Architect /Engineer certifies to the Owner that to the best
of the Architect /s /Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $ 110
(Attach explanation if amount certified differs from the amount applied for.)
ARCHITECT / ENGINEER:
By: Date:
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
K ,
AGREEMENT
0710 00300 - Page 10 of 15
A
1
1
C'CINTWI TATIC)N gTNFFT Page 7 of�
Application and Certification for Payment, containing Contractor's signed Certification is
attached.
Application Number: Application Date:
Period to:
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
A B C D E (cont)
ITEM
DESCRIPTION
SCHEDULED
WORK COMPLETED WORK COMPLETED
FROM PREVIOUS
NO.
OF WORK
VALUE
THIS PERIOD
APPLICATION
J
4 & -3 /ao p
i6 Doo. 00
a7� 666 , C-i)
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9 oa 00 —
T�j a e IT 9 c-� !( r",
`3sa- -30
cz) —
(cont) F
G
H
I
R E) MATERIALS
TOTAL COMPLETED
BALANCE
PRESENTLY STORED
AND STORED
o
�o
TO FINISH
RETAINAGE
(NOT IN D O
TO DATE
(G /C)
(C -G)
(D + E+ D
S. I -X- cz)
J oc)%
v
NOTE: At bottom of each column, run totals.
AGREEMENT
0710 00300 - Page 1 I of 15
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
COUNTY OF Z �Cjal -� o-- )SS
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor dopAed, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, o icer, r employee of the State, County, or City of money or any other thing of value
to obtai pay nt or-the award of this contract.
or Supplier
Subscribed and sworn to before me this / day of a
'
Notary Public �%�pTi4iPr�
o' # 07011584 } f
Commission # v701 15 q1Cp ? N EXP• 12JO6111
My Commission Expires:
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of ,
Notary Public
Commission #
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
AGREEMENT
0710 00300 - Page 12 of 15
—The City, wit�out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Community Development Director
SUBJECT: Tulsa County Urban County Community Development Block Grant (CDBG)
Request for Assistance, Public Hearing on Proposed Projects, and
Agreement with Tulsa County
DATE: February 11, 2011
BACKGROUND:
The Community Development Block Grant (CDBG) Program provides federal funds to eligible
units of local governments to address community development needs. CDBG regulations permit
counties who meet the threshold of a total combined population of 200,000 or more (excluding
metropolitan cities) to qualify as an urban county to receive a direct federal allocation of CDBG
funds. Beginning in 2008, Tulsa County qualified for entitlement status with HUD to receive CDBG
funds as an Urban County. The qualification period is for a renewable three -year period. The
City of Owasso and eight other Tulsa County incorporated places participate as members of the
Tulsa County Urban County.
Advantages for the urban county designation for Tulsa County include an annual allocation of
CDBG funds to the county and flexibility in program design. Cities of less than 15,000 in
population and counties are eligible for assistance only on a statewide competitive basis
through the Oklahoma Department of Commerce. Cities with populations between 15,000 and
50,000 receive an annual allocation from the Oklahoma Department of Commerce under the
Oklahoma Small Cities category. Cities with populations of over 50,000 are awarded entitlement
status by HUD and receive a direct annual allocation of CDBG funds from HUD.
PROPOSED RESOLUTION:
The annual funding amount for the Urban County is dependent upon the annual appropriation
level of the program and the number of participating local governments. The amount of funds
available for FY 2010 for the City of Owasso is $106,555. In order to receive these funds, the City
of Owasso must pass a resolution requesting assistance through Tulsa County Urban County and
affirming the City's commitment to facilitating the receipt and administration of any awarded
funds.
PUBLIC HEARING REQUIREMENT:
Another requirement for receiving CDBG assistance through the Tulsa County Urban County is for
the City Council to conduct a public hearing in order to solicit citizen comments about how
CDBG funds should be utilized. Staff recommends using a portion of the funds for the following
projects:
Improvements to the Rayola Park trail
➢ Improvements to the Rayola Park drainage channel
➢ Decorative lighting for the Rayola Park trail
Staff intends to hold a public hearing at the February 15, 2011 Regular Meeting of the City
Council in order to receive citizen comments relating to CDBG funds and proposed projects.
AGREEMENT WITH TULSA COUNTY:
In addition to passing a resolution relating to CDBG funding and conducting a Public Hearing on
proposed projects, the City of Owasso must also enter into an agreement with Tulsa County in
order for the funds to be disbursed. The proposed agreement has been attached and outlines
the total funding being received by the City of Owasso and the terms and conditions of use of
this funding.
Because of the size and scope of the Rayola Park Improvements, the City is combining 3 years of
CDBG funding into one contract for FY 2008, FY 2009, and FY 2010. Any unused balance from
the FY 2010 amount $106,555, will be used for another qualifying project. The Indian Nations
Council of Governments (INCOG), the agency who administers the CDBG program, indicated
that this is appropriate and will not be an issue.
RECOMMENDATION:
Staff has placed three items relating to the Community Development Block Grant program on
the agenda, and recommends the following action:
➢ City Council approval of a Resolution 2011 -03, requesting assistance through Tulsa
County Urban County and affirming the City's commitment to facilitating the receipt and
administration of any awarded funds.
➢ City Council to conduct a Public Hearing relating to CDBG funds and proposed projects.
➢ City Council approval of a Contract for Public Improvements for Community
Development Block Grant (CDBG) funds between the City of Owasso and Tulsa County.
ATTACHMENTS:
A. Resolution 2011-03
B. Notice of Public Hearing
C. Contract for Public Improvements for Community Development Block Grant Program
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2011 -03
A RESOLUTION RELATING TO COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG)
2010 TULSA COUNTY URBAN COUNTY
WHEREAS, the Housing and Community Development Act of 1974, as amended
(24 U.S.C. 93-383 et seq.), (the "Act "), provides that Community Development Block
Grant, ( "CDBG "), funds may be used for the support of activities that provide decent
housing and suitable living environments and expanded economic opportunities
principally for persons of low- and moderate - income; and
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total
combined population of 200,000 or more from the unincorporated areas and
participating incorporated areas to qualify as an urban county; and
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public
Law 93 -383, as amended, authorized the Secretary of Housing and Urban Development,
as a representative of the United States of America, to grant to Tulsa County funds and
administrative responsibility for the Tulsa County CDBG Urban County program; and
WHEREAS, a Cooperation Agreement between Tulsa County and the City has
been executed for the purpose of participation in the Tulsa County Urban County
Community Development Block Grant Program for Federal Fiscal Years 2008 -2010; and
NOW THEREFORE, BE IT RESOLVED by the Owasso City Council that the City of
Owasso desires to obtain assistance in addressing community development needs and
hereby requests the Tulsa County CDBG Urban County program to provide assistance.
NOW THEREFORE, BE IT FURTHER RESOLVED by the Owasso City Council that the
City of Owasso affirms its commitment to take all action within its power to facilitate the
receipt of the assistance of community development funds, and upon receipt to
administer said grant by the rules and regulations established by the United States of
America, the State of Oklahoma, Tulsa County and all empowered agencies thereof.
Approved this 15th day of February, 2011 at a regularly scheduled meeting of the
City of Owasso, in compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001)
City of Owasso, Oklahoma
Doug Bonebrake, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
NOTICE OF TULSA COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT
OWASSO FY 2010 NEEDS PUBLIC HEARING
A Public Hearing will be held at 6:30 p.m., February 15, 2011 in the City Council
Meeting Room at 109 North Birch, Owasso, to receive recommendations on
community development needs for the City of Owasso as a member of the Tulsa
County CDBG Urban County. Tulsa County is expected to receive $1,394,991 in
FY 2010 CDBG funds from the Department of Housing and Urban Development.
The amount of these funds allocated to the City of Owasso is $106,555. Citizens
are requested to participate in the Hearing and express their views on community
development needs and on the allocation of these funds within the City of
Owasso.
Recommendations received will be considered by the Owasso City Council, the
CDBG Urban County Policy Committee and the INCOG staff in developing
Owasso's annual Metro City application. Comments or proposals, where
feasible, will be incorporated into the FY 2010 application.
Anyone requiring special accommodations pursuant to the Americans with
Disabilities Act should notify Brian Dempster at 918/376 -1500.
Contract For Public Improvements
For Community Development Block Grant Program
This Contract for Community Development Block Grant ( "CDBG ") funds is made
and entered into this day February, 2011 by and between Tulsa County
( "COUNTY "), and the City of Owasso ( "CITY ").
This Contract shall be in effect the 1st day of January 2011 and shall be in effect
through the 31st day of December, 2011. The Contract period may be extended by
mutual agreement of both parties.
WHEREAS, the Housing and Community Development Act of 1974, as
amended (24 U.S.C. 93 -383 et seq.), (the "Act "), provides that Community
Development Block Grant, ( "CDBG "), funds may be used for the support of
activities that provide decent housing and suitable living environments and
expanded economic opportunities principally for persons of low- and moderate -
income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a
total combined population of 200,000 or more from the unincorporated areas and
participating incorporated areas to qualify as an urban county; and,
WHEREAS, a Cooperation Agreement between the County and the City has
been executed for the purpose of participation in the Tulsa County Urban County
Community Development Block Grant Program for Federal Fiscal Years 2008 -2010;
and,
WHEREAS, the City desires to enter into a Contract with Tulsa County, as
lead entity of the Tulsa County Community Development Block Grant Urban County
Program (CFDA 14.21) pursuant to Title I of the Housing and Community
Development Act of 1974, as amended; to receive an allocation of FY2008, 2009
and 2010 Tulsa County CDBG Urban County funds for the purpose of public
improvements;
NOW THEREFORE, the parties do mutually agree as follows:
I. Scope of Services
The City shall be responsible for the oversight of a project titled
"Improvements to Rayola Park" to meet the objectives of the
Community Development Block Grant program in accordance
with the terms and conditions as set forth herein.
The City agrees to perform those duties, obligations, and
representations contained in its application to Tulsa County and
to be bound by the provisions of its application, all amendments
thereto and all correspondence relating thereto, which were
submitted to and accepted by Tulsa County in contemplation of
this contract, said application being incorporated herein and
made a part hereof by reference.
II. Budget
The City shall be allocated Tulsa County CDBG Urban County
funds from the following fiscal years:
FY2008 $ 96,429
FY2009 $ 99,106
FY2010 $106,555
III. Method Of Payment
a. Payment will be made 1
paid invoices basis or
The City shall submit
program administrator,
Tulsa County.
o the City on either a reimbursement of
submission of actual payable invoices.
a "Request for Funds" form to the
INCOG, for approval and payment by
b. City will maintain proper financial records for the project, which
the County reserves the right to inspect on a periodic basis.
C. In no event will the total compensation to be paid hereunder
exceed the expressly agreed maximum sum of Three Hundred
and Two Thousand and Ninety dollars ($302,090) for all
services required.
V. Reversion of Assets
After reconciliation of the project books and submittal of
remaining unpaid claims to the County, the City shall return any
unused CDBG funds within 30 days of the date this agreement
terminates or expires.
GENERAL TERMS AND CONDITIONS
Subcontract Notification Provision
None of the work and services covered by this contract may be subcontracted
without written consent of the County. Any work or services subcontracted
hereunder shall be specified by written agreement and shall be subject to each
provision of this agreement. in no event will the City incur any obligation on the part
of the County.
Modification
This contract is subject to such modification as may be required by federal or state
law or regulations. The work and services to be performed and the total contract
amount may be modified only upon written agreement of both parties.
Disputes, Interpretation, Remedies
a. In the event the parties fail to agree on interpretations of this contract, the
details of such disagreement shall be forwarded to the legal counsels of both
parties for review and recommendation and such recommendations
forwarded to HUD, who shall make the final determination.
b. Neither forbearance nor payment by the County shall be construed to
constitute waiver of any remedies for any default or breach by the City that
exists then or occurs later.
Severability Clause
If any provision under this contract or its application to any person or circumstance
is held invalid by any court of competent jurisdiction, such invalidity does not affect
any other provision of this contract or its application that can be given effect without
the invalid provision or application.
Hold Harmless Clause
City shall, within limitations placed on such entities by any law, hold harmless the
United States government, its agents, officers, and employees and the County, its
agents, officers, and employees from all claims and actions, and all expenses
defending same, that are brought as a result of any injury or damage sustained by
any person or property which injury or damage is legally determined to be caused by
any act or omission of City committed within the performance of its duties under this
contract. City shall, within limitations placed on such entity by any law, hold
harmless the United States government, its agents, officers, and employees and the
County, its agents, officers and employees from any claim or amount recovered as a
result of infringement of patent trademark, copyright, or from any claim or amounts
arising or recovered under Workers' Compensation Laws, to the extent such claims
arise out of acts committed in furtherance of this contract. In any agreement with
any sub - recipient or any agent for City, City will specify that such sub - recipient or
agents shall hold harmless the United States government, its agents, officers, and
employees, and the County its agents, officers and employees for all the herein
before described expenses, claims, actions, or amounts recovered, which is legally
determined to be caused by this sub - recipient or agent in the performance of their
duties relating to this contract.
Personnel
a. The City represents that it will secure all personnel required in performing the
services under this contract. Such personnel shall not be employees of or
have any contractual relationship with the County.
b. The City has full responsibility for payment of worker's compensation
insurance, unemployment insurance, social security, state and federal
income tax and any other deductions required by law for its employees.
C. All of the services required hereunder will be performed by the City or under
its supervision and all personnel engaged in the work shall be fully qualified
and shall be authorized or permitted under state and local law to perform
such services.
Termination of Contract for Cause
If, through any cause, the City shall fail to fulfill in a timely and proper manner
his /her obligations under this contract, or if the City shall violate any of the
covenants, agreements, or stipulations of this contract, the County shall thereupon
have the right to terminate this contract by giving written notice to the City of such
termination and specifying the effective date thereof, at least 15 days before the
effective date of such termination. In such event, the City shall be entitled to receive
just and equitable compensation for any work satisfactorily completed hereunder.
Not withstanding the above, the City shall not be relieved of liability to the County for
damages sustained by the County by virtue of any breach of the contract by the
City.
Termination of Contract for Convenience
Either the City or the County may terminate this contract at any time by giving at
least 15 days notice in writing to the other party. If the contract is terminated as
provided herein, the City will be paid for the services provided and all allowable
expenses incurred up to the termination date.
Conflict of Interest
No member of the governing body of the City, and no other officer, employee, or
agent of the City who exercises any function or responsibility in connection with the
planning and carrying out of the program, shall have any personal financial interest,
direct or indirect, in this agreement, and the City shall take appropriate steps to
assure compliance.
Interest of City and Employees
The City covenants that it presently has no interest and shall not acquire interest,
direct or indirect, in the project area or any parcels therein or any other interest
which would conflict in any manner or degree with the performance of his services
hereunder. The City further covenants that in the performance of this agreement no
person having any such interest shall be employed.
Reports and Information
The City, at such times and in such forms as the County may require, shall furnish
the County such periodic reports as it may request pertaining to the work or services
undertaken pursuant to the contract, costs and obligations incurred or to be incurred
in connection there with and any other matters covered by this contract.
City shall furnish the County narrative reports and financial reports related to the
elements of this contract in the forms and at such times as may be required by the
County or federal grantor agencies.
Compliance with Local Laws
The City shall comply with all applicable laws, ordinances and codes of the state
and local governments.
Copyright
No reports, maps, or other documents produced in whole or in part under this
contract shall be the subject of an application for copyright by or on behalf of the
City.
Records and Audits
City shall retain all books, documents, papers, records, and other materials involving
all activities and transactions related to this contract for at least five (5) years from
the date of submission of the final expenditure report or until all audit findings have
been resolved, whichever is later. City shall, as often as deemed necessary by the
County, permit authorized representatives of the County and its Auditors, the U.S.
Department of Housing and Urban Development, the federal or state Department of
Labor and the U.S. Comptroller General to have full access to and the right to fully
examine all such materials.
The City shall comply with OMB circulars A -110 and A -122 requirements, where
applicable. The OMB circulars are hereby made a part of this contract. The City
shall provide a copy of its annual audit to the County for the periods of these CDBG
funds within the earlier of 30 days after the City's receipt of the auditor's report or
nine months after the end of the audit period.
Federal Funds in Excess of $500,000
If the City expends $500,000 or more in a year in Federal awards from all sources,
the City shall comply with OMB circular A -133 requirements and have a Single Audit
conducted. This OMB circular is hereby made a part of this contract. The City shall
provide a copy of its A -133 audit to the County for the periods of these CDBG funds
within the earlier of 30 days after the City's receipt of the auditor's report or nine
months after the end of the audit period.
Anti - Kickback Regulations
The City shall comply with all applicable anti - kickback regulations covered under the
Department of Labor Regulation 29 CFR, Part III.
Equal Employment Opportunity
The City shall comply with the following equal opportunity requirements as part of
CDBG assurances:
a. Civil Rights Act of 1964, Title VI
City shall comply with Title VI of the Civil Rights Act of 1964,
which provides that no person in the United States shall on the
grounds of race, religion, color, or national origin be excluded
from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any program or activity for
which the applicant receives federal financial assistance.
b. Housing and Community Development Act of 1974, Section 109
City shall comply with Section 109 of the Housing and Community
Development Act of 1974, which provides that no person in the
United States shall on the grounds of race, color, religion,
national origin or sex be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any
program or activity funded under the Act.
C. Housing and Urban Development Act of 1968, Section 3
City shall comply with Section 3, which provides that to the
greatest extent feasible, training and employment opportunities
shall be made available to lower- income residents of the unit of
local government or metropolitan area (or non - metropolitan
county) in which the project is located and that contracts be
awarded to small businesses located within or owned in
substantial part by residents of the same metropolitan area (or
non - metropolitan county) as the project.
d. Affirmative Action
City shall take affirmative actions steps to contract with small and
minority owned firms and women business enterprises in a part of
the requirements of 24 CFR Part 85.36 or 24 CFR Part 570, Sub-
part J. Affirmative Actions steps include, but are not limited to,
the following:
Including qualified small, minority and women business
enterprises on solicitation lists.
2. Assuring that small, minority and women business
enterprises are solicited whenever they are potential
sources.
3. When economically feasible, dividing total requirements into
smaller tasks or quantities to permit maximum small,
minority and women business enterprises participation.
4. Where the requirement permits, establishing delivery
schedules which will encourage participation by small,
minority and women business enterprises.
5. Using the services and assistance of the Small Business
Administration, the Office of Minority Business Enterprise of
the U.S. Department of Commerce and the local minority
business development center that assists with management
and technical aspects and maintains a directory of minority
contractors, suppliers and vendors.
Labor Standards
a. The City shall comply with the requirements of Davis -Bacon
Act (40 USC Section 276a- 276a -5), which requires payment
of the prevailing wage for the locality to workers on
construction contracts over $2,000. Housing rehabilitation
projects of fewer than eight units are exempt. Regulations are
at 29 CFR, Part 5. The City further certifies that it shall
include in its bidders' packages the U.S. Department of Labor
Wage Determination List and a statement that the Contractor
and any subcontractors must comply with these wage rates in
performance of the work required.
b. Copeland (Anti- Kickback) Act (18 USC Section 874, 40 USC
Section 176c), which applies to all contracts covered by Davis -
Bacon and provides that workers must be paid weekly, with
only permissible deductions allowed. Regulations are at 29
CFR, Part 3;
C. Contract Work Hours and Safety Standards Act (40 USC
Section 327, et seq.) which requires overtime compensation.
Regulations are at 29 CFR, Part 5.
Acquisition and Relocation
Uniform Relocation Assistance and real Property Acquisition Policies Act of 1970, as
amended (P.L. 91 -646, P.L. 100 -17) Section 305 of Title III and Section 210 of Title
II require State and local recipients to comply with real property acquisition and
relocation requirements set forth in said Act. Regulations are at 49 CFR, Part 24.
Age Discrimination Act of 1975
City shall comply with the provisions of the Age Discrimination Act of 1975, which
prohibits discrimination on the basis of age in the delivery of services and benefits
supported by federal funds.
Americans With Disabilities Act of 1990
City shall comply to the extent required with the provisions of the Americans with
Disabilities Act of 1990 which prohibits discrimination on the basis of disabled status
in any publicly funded program and activity.
Rehabilitation Act of 1973, Section 504
City shall comply with the provisions of Section 504 of the Rehabilitation Act of
1973, which prohibits discrimination on the basis of handicap in any programs or
activities receiving federal financial assistance.
IN WITNESS WHEREOF, the City and County have executed this contract as of the
date first written above.
City of Owasso, Oklahoma
By , City Manager
ATTEST:
City Clerk
Approved:
City Attorney
Tulsa County Board of Commissioners
By Chair
ATTEST:
County Clerk
Approved:
District Attorney
V
OT City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Rodney Ray
City Manager
SUBJECT: Youth Sports User Agreement - Soccer
DATE: February 11, 2011
r e13�I�1>tLi�1
For many years now the City of Owasso has taken the position that it will provide the venues for
youth sports, but will not organize and operate them. In other words, the City builds the fields,
but youth sports user groups handle registration, scheduling, concessions and other
organizational details, This has been a successful arrangement over the years, but with the
tremendous growth of the community has come an even greater growth of youth sports
participants. Over the past 20 years, Owasso has grown from a population of 11,800 in 1990 to
almost 30,000 today within our city limits and almost 45,000 within our fence line. This rapid
growth has led to an ever growing investment in youth sports facilities.
In 2010, the Quality of Life Initiative led to discussions about funding a build -out of the Sports Park
or providing other youth sports venue improvements. Such discussions led to questions
concerning the stewardship and care of existing youth sports fields and facilities, as well as the
type of care that could be anticipated for future investments. Realizing that the City's youth
sports user group agreements and contracts had either lapsed or lacked needed standards and
requirements, staff began to seek ways to adjust current agreements in order to increase
accountability on the part of the user groups regarding the maintenance and improvement of
playing fields and transparency in the disclosure of financial information,
In summary, City staff believes that extending requests for proposals to sports facility user groups
will allow the City to:
1) Enter into more structured contractual agreements with sports facilities user group
organizations
2) Achieve financial transparency in the operation of the City's sports venues
3) Achieve better fiduciary responsibility to the City's constituent taxpayers
In December 2010, the City Council approved a user agreement for the operation of a youth
baseball program utilizing city owned facilities. At that time, it was publicly discussed that staff
intended to seek new user agreements for youth soccer and youth softball, Shortly thereafter,
and in anticipation of the spring soccer season, the staff began developing a new user
agreement for the City's soccer facilities, using similar language from the new baseball user
agreement and information obtained during discussions with the current user group.
REQUEST FOR QUALIFICATIONS:
The City Staff developed a Request for Qualifications seeking qualified individuals or
organizations interested in the administration of soccer activities at the Owasso Sports Park and
maintenance of all soccer facilities. This request for qualifications was made available to anyone
who had expressed any interest in managing the sports facilities whether individual or groups.
The request for qualifications asked for respondents to demonstrate their experience in
organizing leagues and tournaments, and their ability to provide for the upkeep of the soccer
fields and facilities located within the Owasso Sports Park, The Owasso Soccer Club was the only
respondent to submit their documentation of experience.
COMMENT:
The Owasso Soccer Club has a proven track record of organizing and operating youth soccer
leagues and tournaments in Owasso. In addition, the Owasso Soccer Club has annually
contributed towards field maintenance and improvements without specific language in their
user agreement requiring them to do so. The City has had a good relationship with the Owasso
Soccer Club and has monitored the club's investment in the soccer facilities. It is the staff's
opinion that the City owned soccer fields are in considerably better condition than when the
Owasso Soccer Club began their operation.
PROPOSED USER AGREEMENT:
The proposed user agreement between the City of Owasso and the Owasso Soccer Club
includes specific requirements intended to define a clear understanding of the responsibilities of
the user group; and more importantly, creates accountability to the taxpayer that their
investment in youth soccer fields will be reciprocated by the user group's commitment to use a
significant percentage of their revenues toward field maintenance and improvements to the
venue.
The proposed agreement has been reviewed by the Owasso Soccer Club and City
representatives; a final copy of this agreement will be provided to the Council prior to the
meeting via email. The agreement will be for a five year term. The Owasso Soccer Club will
commit 45% of net registration revenues towards field maintenance and improvements and will
offer a diversity of recreational and competitive youth soccer teams. In addition, the Owasso
Soccer Club will provide an annual financial report to the City detailing the organization's
revenues, expenses, and disbursements. Additionally, the agreement outlines maintenance
standards for the soccer fields and requires regular inspections by a third party to ensure those
taxpayer assets are maintained to the required standards. A copy of the proposed agreement
is attached to this memorandum for your review and consideration.
RECOMMENDATION:
Staff recommends City Council authorization for the City Manager to execute an agreement
between the City of Owasso and the Owasso Soccer Club, for the purpose of managing City, of
Owasso soccer facilities and activities.
OCi ty Wiut Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Rodney J. Ray
City Manager
SUBJECT: Sales Tax Watchdog Policy - Amendment
DATE: February 11, 2011
BACKGROUND:
The Owasso Sales Tax Watchdog Committee was initially formed as part of the 1988 sales tax
extension bond election. It is the duty of the Watchdog Committee to monitor the use of funds
provided by the "third penny" sales tax. The committee is charged to report to the pubic
whether or not funds from the "third penny" are spent in a manner consistent with the
Resolution(s) approved by the City Council identifying the prioritized projects eligible to receiving
funding from the Capital Improvements Fund.
In May 1991, the Owasso City council adopted a policy statement relating to the Owasso Sales
Tax Watchdog Committee, providing the minimum criteria for appointments to the committee
from certain pre- determined vocations. In April 2004, following the October 2003 election to
remove the expiration date of the third penny, amendments to the policy statement were
approved by the City Council. These amendments further defined each representative group,
outlined the process for filling vacancies within the membership, and clarified when a member
ceases to hold a membership position.
Following the July 2010 Sales Tax Watchdog Committee meeting, a review of the committee's
attendance record revealed that several appointees had indeed missed the maximum number
of allowed absences as noted in the policy statement. The statement reads that a vacancy in
any appointed position is declared when any appointee is absent from one -half of all regular or
special meetings in any twenty -four consecutive month period. For the past several years, the
Watchdog Committee has met only two times per year, once in January and July. Therefore,
by strict definition of the policy statement, a committee member who misses one meeting in one
year and another meeting the following year can be removed from the committee.
PROPOSED AMENDMENT:
In order to remain sensitive to unforeseen circumstances that dictate when a committee
member must miss a meeting, the staff is proposing an amendment to the attendance policy
language. The proposed amendment would change the attendance policy to read "any
appointee absent from more than one -half of all regular or special meetings in any twenty -four
consecutive month period."
The proposed language change was discussed during the January 24, 2011 Sales Tax Watchdog
meeting. No objections to the proposed amendment to the Sales Tax Watchdog Committee
Policy Statement were expressed by the committee members.
RECOMMENDATION:
The staff recommends City Council approval of an amendment to the Sales Tax Watchdog
Committee Policy changing the meeting attendance requirement to read "any appointee
absent from more than one -half of all regular or special meetings in any twenty -four consecutive
month period."
ATTACHMENTS:
A. Revised Policy Statement
POLICY STATEMENT (revised)
OWASSO CITY COUNCIL
CITY OF OWASSO, OKLAHOMA
FEBRUARY 15, 2011
The Sales Tax Watchdog Committee was initially formed as a part of the 1988 Sales Tax Extension
for the purpose of providing a body of representatives from various interest groups within the
Owasso community to monitor the use of the designated third penny of local sales tax.
Individuals from the representative group as well as from at large are appointed to this
committee by the Mayor and confirmed by the City council. Such persons are charged with
meeting on a regular basis to review the status of capital improvement projects funded by the
third penny sales tax. The passage of Ordinance Number 763 and 766 by the City Council as
well as the subsequent approval of such ordinances by the qualified electors of the City of
Owasso assured a continuation of the Sales Tax Watchdog Committee and the oversight given
by such committee.
In order to ensure the integrity of the composition of the Sales Tax Watchdog Committee, the
City Council of the City of Owasso adopts the following criteria as guidelines for the future
appointments to the Owasso Sales Tax watchdog Committee.
1. Each appointee must be a resident within the area defined a the Owasso fenceline
and /or school district (herein referred to as the "service area ") and must not be presently
serving in any elective or other Council appointed position with the City of Owasso;
2. NEWS MEDIA APPOINTMENT - An individual who conducts media - related activities
within the service area as their primary career or business;
3. RETAIL BUSINESS APPOINTMENT - An individual who operates a retail outlet, that being
a business conducting direct sales to the public within the service area;
4. SERVICE BUSINESS APPOINTMENT- An individual who operates a service business, that
being a business providing direct services to the public within the service area;
5. EDUCATION APPOINTMENT - An individual employed by and actively engaged in an
Owasso school, either as an administrator or a teacher, and who resides in the service
area;
6. RECREATION APPOINMTENT - An individual who is an active member of an organized
group promoting the development of amateur sports and recreation in the service
area;
7. BUILDING INDUSTRY APPOINTMENT- An individual who is engaged in real estate
improvement consisting of construction and /or development and having his /her primary
business within the service area;
Original Policy Statement approved by City Council April 20, 2004
Revision February 15, 2011
8. SENIOR CITIZEN APPOINTMENT - An individual who has attained the age of 60 years or
more and who resides within the service area;
9. FINANCIAL APPOINTMENT - An individual who is an officer or employee of a financial
institution engaging in banking, the brokerage of stocks or bonds, or other major financial
activity within the defined service area; and,
10. MEMBER AT LARGE APPOINTMENT - An individual who is a resident within the service
area.
The Sales Tax Watchdog Committee shall consist of fourteen (14) members selected from the
following:
News Media
Retail Business
Service Business
Education
Recreation
Building Industry
Senior Citizen
Financial
Members at Large
One Position
Two Positions
Two Positions
One Position
One Position
One Position
One Position
One Position
Four Positions
A vacancy is any appointed position is hereby declared to exist upon the occurrence of any of
the following events, to -wit:
Any appointee absent from more than one -half of all regular or special meetings in any
twenty -four (24) consecutive month period;
2. Any appointee who moves his /her residence out of the service area; or,
3. Any appointee who is no longer employed or engaged in the category from which
he /she was appointed.
The City Council shall be the sole judge of the qualifications of the appointees. Once a
vacancy has been determined to exist by the City Council, the City Council shall appoint an
individual possessing the requisite qualifications to serve from the respective category on the
Sales Tax Watchdog Committee.
The Sales Tax watchdog Committee shall meet not less than two (2) times per fiscal hear. Such
two regular meetings are hereby set for the fourth Monday of January and the fourth Monday of
July, and thereafter the fourth Monday's in January and July of each succeeding year
thereafter.
Original Policy Statement approved by City Council April 20, 2004
Revision February 15, 2011