HomeMy WebLinkAbout2011.03.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
Regular
DATE:
March 15, 2011
TIME:
6:30 p.m.
PLACE:
Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on
Friday, March 11, 2011.
- Al&)14
Sherry Bishop, ity Clerk
AGENDA
1. Call to Order
Mayor Doug Bonebrake
2. Invocation
Michael Jordan, Bethel Baptist Church
3. Flag Salute
4. Roll Call
5. Consideration and appropriate action relating to a request for City Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-
debatable.
A. Approval of Minutes of the March 1, 2011 Regular Meeting and the March 8, 2011
Special Meeting.
Attachment # 5-A
B. Approval of Claims.
Attachment # 5-B
C. Acknowledge receipt of the monthly FY 2010-11 budget status report.
Attachment # 5-C
6. Consideration and appropriate action relating to items removed from the Consent
Agenda.
Owasso City Council
March 15, 201 1
Page 2
PUBLIC HEARING
The City Council will conduct a public hearing for the purpose of receiving citizen
comments and input relating to the Quality of Life Initiative.
Mr. Ray
A public hearing will be held for the purpose of receiving comments and citizen input
regarding the Quality of Life Initiative. To view the Quality of Life Initiative Report, visit
http://cityofowasso.com/IdealOwassolQOLReport.pdf.
8. Consideration and appropriate action relating to a request for City Council to retain Cole &
Reed, P.C. as auditors for the fiscal year ending June 30, 2011.
Ms. Isaacs
Attachment # 8
Staff recommends City Council retain Cole & Reed, P.C. as auditors for the fiscal year
ending June 30, 2011.
9. Consideration and appropriate action relating to a request for City Council approval of a
budget amendment in the CDBG Fund.
Ms. Isaacs
Attachment # 9
Staff recommends City Council approval of a budget amendment in the CDBG Fund,
increasing the estimated revenues and the appropriation for expenditures by $114,347.
10. Consideration and appropriate action relating to a request for City Council approval of
participation in the Tulsa Metro Chamber Tulsa's Future II economic development program,
and approval of a budget amendment in the Hotel Tax Fund.
Ms. Harkins
Attachment # 10
Staff recommends City Council approval of participation in the Tulsa Metro Chamber
Tulsa's Future II economic development program for a one-year investment of $15,000.
Staff further recommends City Council approval of a budget amendment in the Hotel Tax
Fund, increasing the appropriation for expenditures by $15,000.
11. Consideration and appropriate action relating to a request for City Council approval to
purchase personal video cameras for the Owasso Police Department, and approval of a
supplemental appropriation in the General Fund.
Mr. Yancey
Attachment # 1 1
Staff recommends City Council approval of the purchase of 35 personal video cameras
from VIEVU in the amount of $31,548.25; and approval of a supplemental appropriation in
the General Fund, Police Services Budget, increasing the appropriation for expenditures by
$22,000.
12. Consideration and appropriate action relating to a request for City Council approval of OZ
11-01.
Mr. Fritschen
Attachment # 12
Staff recommends City Council approval of OZ 1 1-01, approving the re-zoning
application for Maple Glen II.
Owasso City Council
March 15, 2011
Page 3
13. Consideration and appropriate action relating to a request for City Council approval of
contracts and authorization of payment for snow and ice removal services.
Mr. Doyle
Attachment # 13
Staff recommends City Council approval of
snow and ice removal services in the amo~
$17,255 to Developers Paving, LLC; $7,455 to
to BRB Contractors, Incorporated.
contracts and authorization of payment for
nt of $11,400 to Ira M. Green Construction;
H&H Construction, Incorporated; and $2,730
14. Consideration and appropriate action relating to a request for City Council approval of
Ordinance No. 981, relating to Part 15, Traffic and Vehicles and amending individual
sections within Part 15.
Ms. Lombardi
Attachment # 14
Staff recommends City Council approval of Ordinance No. 981, relating to Part 15, Traffic
and Vehicles, and amending Section 15-103, Definitions; Section 15-215, Authorized
Emergency Vehicles; Section 15-216, Operation of Vehicles on Approach of Authorized
Emergency Vehicles; Section 15-217, Accidents, Duty to Stop; Section 15-223, Disposition
and Records of Traffic Citations, Warrants and Complaints; Section 15-306, Inspection of
Vehicles; Section 15-307, Maintenance and Adjustment of Brakes; Section 15-402, School
Zones; Section 15-515, Overtaking and Passing in School Zones; Section 15-540, Loads on
Vehicles; and Section 15-315, Nighttime Driving of Scooters.
15. Report from City Manager.
16. Report from City Attorney.
17. Report from City Councilors.
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
19. Adjournment.
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, March 1, 2011
The Owasso City Council met in regular session on Tuesday, March 1, 2011 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 6;00 p.m. on Friday, February 25, 2011.
ITEM 1. CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6;30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Leonard Pirtle of Rejoice Church.
ITEM 3. FLAG SALUTE
Councilor Guevara led the flag salute,
ITEM 4. ROLL CALL
PRESENT ABSENT
Doug Bonebrake, Mayor None
Jon Sinex, Vice Mayor
Steve Cataudella, Councilor
Wayne Guevara, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF DISCERNMENT
Mr, Larry Langford, Owasso Character Council Member, presented to the City Council
"Discernment," the Character Trait of the Month for March, 2011.
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL
APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the February 15, 2011 Regular Meeting.
B. Approval of Claims.
C. Approval of Ordinance No. 979, approving annexation OA 11-01, a request to
annex approximately 15 acres containing part and portions of land to the east
of the Maple Glen 11 subdivision.
Owasso City Council
March 1, 2011
D. Approval of Ordinance No, 980, approving OPUD 10-01, a planned unit
development consisting of 19.75 acres with underlying zoning descriptions of
Residential Single-Family and Residential Duplex Districts, located at the
northwest corner of the intersection of 66th Street North and 129th East Avenue.
E. Acceptance of an Agreement for Urban Engineering Services with CJWATT, Inc.
F. Acceptance of an Agreement for Urban Engineering Services with Bannister
Engineering, LLC,
Mr. Guevara moved, seconded by Mr. Sinex to approve the Consent Agenda with claims
totaling $220,838,65, Also included for review were the healthcare self-insurance claims report
and payroll payment report for pay period 2/12/11.
YEA: Bonebrake, Guevara, Cataudella, Stovall, Sinex
NAY: None
Motion carried 5-0.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM
THE CONSENT AGENDA
No action was required on this item.
ITEM 8. REPORT FROM CITY MANAGER
Mr. Ray provided a report on recent City events and activities.
ITEM 9. REPORT FROM CITY ATTORNEY
No report.
ITEM 10. REPORT FROM CITY COUNCILORS
Members of the Council provided a report on recent Council and City activities,
ITEM 11. NEW BUSINESS
None
2
Owasso City Council
ITEM 12. ADJOURNMENT
Mr, Stovall moved, seconded by Mr. Cataudella, to adjourn.
YEA: Bonebrake, Guevara, Cataudella, Stovall, Sinex
NAY: None
Motion carried 5-0 and the meeting was adjourned at 6:51 p.m.
March 1, 2011
Doug Bonebrake, Mayor
Kian Kamas, Minute Clerk
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, March 8, 2011
The Owasso City Council met in a special meeting on Tuesday, March 8, 2011 in the Council
Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 5:00 PM on Friday, March 4, 2011.
ITEM 1: CALL TO ORDER
Mayor Bonebrake called the meeting to order at 6:03 PM.
PRESENT
Doug Bonebrake, Mayor
Jon Sinex, Vice Mayor
Steve Cataudella, Councilor
Bryan Stovall, Councilor
ABSENT
Wayne Guevara, Councilor
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO CITY MANAGER ITEMS
A. Discussion relating to Sister City Partnership
B. Discussion on sewer billing for rural water district customers
C. Discussion of funding options related to the purchase of police cameras
D. Proposed Ordinance relating to Part 15, Traffic and Vehicles Amendments
E. IT Presentation on future technologies
F. City Manager Report
I. Quality of Life Initiative
2. Sales Tax Report
A.) Mr. Ray advised that during a recent visit to Owasso, students and teachers from Chaumont,
France expressed their desire to partner with the City of Owasso in a sister city relationship in
order to learn, work, and solve shared problems together through reciprocal cultural, education,
municipal, business, professional, and technical exchanges. Mr. Ray further advised that city
staff has begun to look into the Sister Cities International program and will present additional
information at a future date. B.) Mr. Feary presented a staff proposal seeking to amend the
current calculation method for billing sewer services to rural water customers. Mr. Feary
explained that through a series of collaborative meetings with both Rural Water District
representatives an agreeable billing solution has been reached that will allow all Owasso
citizens, regardless of their water provider, to be billed based on average actual consumption.
Mr. Feary further explained that staff anticipates placing an item on the April 5, 2010 Council
and OPWA agendas for consideration and appropriate action to amend the current Resolution
and Ordinance relating to the calculation of the sewer usage for rural water district customers.
C.) This item provided an opportunity for follow-up discussion from the February presentation of
personal video camera equipment for police personnel. Mr. Yancey explained that funding for
the equipment has been identified in departmental budgets as well as general fund reserves. It
was further explained that staff anticipates placing an item on the March 15th Council agenda
for consideration and appropriate action. D.) Ms. Lombardi presented several proposed
amendments to the Traffic and Vehicles section of the Owasso Code of Ordinances. It was
further explained that staff anticipates placing an item on the March 15th Council agenda for
consideration and appropriate action. E.) Ms. Willson presented a video from Corning Glass to
highlight future technologies. F). Under the City Manager Report, Mr. Ray provided information
on the most recent sales tax receipts and explained that a public hearing would be held during
Owasso City Council March 8, 2011
the March 15, 2011 City Council agenda in order to receive citizen comment on the draft report
of the Quality of Life Planning Initiative developed as a result of direct citizen engagement and
web-based survey tools. It was further explained that a copy of the draft report is available for
viewing on the city's website.
ITEM 3: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS
A. Supplemental Appropriation for Vision 2025 Funds - Rayola Park
Ms. Bishop explained that an item would be placed on the March 15, 2011 City Council agenda
for consideration and appropriate action related to a request for Council approval of a budget
amendment in order to utilize remaining Vision 2025 funds for the Rayola Park Enhancement
Project.
ITEM 4: DISCUSSION RELATING TO OPERATIONAL ITEMS
A. Proposed rezoning - Maple Glen
B, Payments to contractors relating to the February 2011 winter weather
event
Mr. Lehr provided information on the following items: A.) request to rezone approximately 15
acres, known as Maple Glen II from AG to RS-3 zoning, noting that the Planning Commission
approved the request at their March 7, 2011 Regular Meeting. B.) storm related expenses
resulting from the February 2011 record snow and ice event and a request to authorize payment
for snow and ice removal services. Mr. Lehr noted that these items would be placed on the
March 15, 2011 City Council agenda for consideration and appropriate action.
ITEM 5: REPORT FROM CITY COUNCILORS
No Report.
ITEM 6: ADJOURNMENT
Mr. Cataudella moved for adjournment, seconded by Mr. Sinex.
YEA: Sinex, Bonebrake, Cataudella, Stovall
NAY: None
Motion carried 4-0.
Meeting adjourned at 7:35 PM.
Doug Bonebrake, Mayor
Juliann M. Stevens, Deputy City Clerk
2
Claims List
03/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
GENERAL
AEP/PSO
STREET LIGHTS
15.06
TREASURER PETTY CASH
CC REFUND/COLFAX
50.00
TREASURER PETTY CASH
CC REFUND/OSTERTAG
50.00
TREASURER PETTY CASH
CC REFUND/HAYES
50.00
TREASURER PETTY CASH
OC REFUND/MULLINAX
100.00
TREASURER PETTY CASH
CC REFUND/LEWIS
50.00
TREASURER PETTY CASH
CC REFUND/SALINGUE
50.00
TOTAL GENERAL 365.06
MUNICIPAL COURT
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
2.99
I
FRANKWAMBRUS
BAILIFF SERVICES
280.00
TOTAL MUNICIPAL COURT 282.99
MANAGERIAL
GREENWOOD PERFORMANCE SYSTEMS INC
SOCIAL STYLES
1,114.00
JPMORGAN CHASE BANK
SOUTHWEST-AIRFARE
203.40
JPMORGAN CHASE BANK
DELTA-AIRFARE
207.40
JPMORGAN CHASE BANK
TRAVEL EXPENSE
200.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
200.00
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
41.67
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.28
JPMORGAN CHASE BANK
TRAVEL EXPENSE
18.75
JPMORGAN CHASE BANK
LODGING EXPENSE
350.78
JPMORGAN CHASE BANK
PIKEPASS FEES
17.55
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
160.67
JPMORGAN CHASE BANK
MEETING EXPENSE
40.19
JPMORGAN CHASE BANK
TRAVEL EXPENSE
13.55
JPMORGAN CHASE BANK
MEETING EXPENSE
54.30
OWASSO EDUCATION FOUNDATION INC
COMMUNITY RELATIONS
300.00
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
49.68
JPMORGAN CHASE BANK
TRAVEL EXPENSE
4.72
JPMORGAN CHASE BANK
TRAVEL EXPENSE
41.88
JPMORGAN CHASE BANK
TRAVEL EXPENSE
17.99
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
19.60
TREASURER PETTY CASH
MILEAGE
260.29
TREASURER PETTY CASH
CHAMBER LUNCH
10.00
TREASURER PETTY CASH
PASTOR MEETING
10.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
18.75
TOTAL MANAGERIAL 3,365.45
FINANCE
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
148.59
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
41.67
GREENWOOD PERFORMANCE SYSTEMS INC
SOCIAL STYLES
557.00
TOTAL FINANCE 747.26
Page 1
Claims List
03/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
HUMAN RESOURCES
GREENWOOD PERFORMANCE SYSTEMS INC
SOCIAL STYLES
557.00
JPMORGAN CHASE BANK
MEETING EXPENSE
10.10
JRW INC DBA/FINANCIAL EQUIPMENT CO.
SERVICE AGREEMENT
401.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
9.80
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
6.93
JPMORGAN CHASE BANK
CLAREMORE DAILY-ADVERTISE
15.75
JPMORGAN CHASE BANK
OK MUNICIPAL-ADVERTISING
10.00
JPMORGAN CHASE BANK
CHARACTER INITIATIVE
39.80
JPMORGAN CHASE BANK
CHARACTER BULLETINS
577.10
JPMORGAN CHASE BANK
MEETING EXPENSE
12.92
TREASURER PETTY CASH
CHAMBER LUNCH
10.00
AMERICANCHECKED, INC ATTN: BILLING
PRE-EMPLOYMENT BACKGROUND
271.80
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
URGENT CARE OF GREEN COUNTRY, P.L.L
RANDOM DRUG SCREENING
280.00
TOTAL HUMAN RESOURCES 2,429.20
GENERAL GOVERNMENT
AT&T
CONSOLIDATED PHONE BILL
735.38
TREASURER PETTY CASH
FILING FEE
17.00
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
71.45
MAILROOM FINANCE INC
POSTAGE
1,035.61
CINTAS CORPORATION
CARPET/ MAT CLEANING
33.69
TULSA COUNTY CLERK
FILING FEES
30.00
XEROX CORPORATION
COPIER SERVICE & SUPPLIES
364.88
JPMORGAN CHASE BANK
AMER WASTE-REFUSE SERVICE
137.06
IKON OFFICE SOLUTIONS, INC
COPIER SERVICE & SUPPLIES
362.58
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT SERVICES
4,939.30
COMMUNITY PUBLISHERS INC
PUBLICATIONS
131.60
COMMUNITY PUBLISHERS INC
PUBLICATIONS
158.20
MAIL FINANCE, INC
POSTAGE MACHINE LEASE
389.00
HEARTLAND CONSULTING, INC
CONSULTING FEES FY11
10,500.00
TOTAL GENERAL GOVERNMENT 18,905.75
COMMUNITY DEVELOPMENT
GREENWOOD PERFORMANCE SYSTEMS INC
SOCIAL STYLES
557.00
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
125.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
171.78
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
3.60
TULSA COUNTY MIS
TULSA COUNTY LAND RECORDS
30.00
TOTAL COMMUNITY DEVELOPMENT 887.38
ENGINEERING
JPMORGAN CHASE BANK
ARC-PLOTTER CARTRIDGE
97.00
JPMORGAN CHASE BANK
ARC-PAPER/INK
317.76
JPMORGAN CHASE BANK
OFFICE DEPOT-BINDING MACH
209.99
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
375.19
JPMORGAN CHASE BANK
ASCE-MEMBERSHIP RENEWAL
135.00
Page 2
Claims List
03/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
ENGINEERING...
JPMORGAN CHASE BANK
ASCE-NATIONAL MEMBER DUES
210.00
JPMORGAN CHASE BANK
ASCE-OKLAHOMA MEMBER DUES
20.00
JPMORGAN CHASE BANK
ASCE-TRAINING VIDEO
201.95
JPMORGAN CHASE BANK
B&B DIGITAL-CELL HOLDER
9.95
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
166.67
JPMORGAN CHASE BANK
BEST BUY-CAMERA/BATTERIES
221.98
CITY GARAGE
PARTS FOR RESALE - FEB, 2
160.26
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
13.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
13.20
TOTAL ENGINEERING 2,152.15
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
COX-INTERNET
1,550.00
JPMORGAN CHASE BANK
PIKEPASS FEES
7.80
JPMORGAN CHASE BANK
GLOBALGOV-REFUND
-1,094.00
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
41.67
JPMORGAN CHASE BANK
PLATINUM PROTECT-REPAIRS
130.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
24.98
JPMORGAN CHASE BANK
DELL-LAPTOP
949.00
TOTAL INFORMATION TECHNOLOGY 1,609.45
SUPPORT SERVICES
JPMORGAN CHASE BANK
MOTOROLA USER-2011 DUES
85.00
JPMORGAN CHASE BANK
LOWES-TOOLS
5.64
JPMORGAN CHASE BANK
HOME DEPOT-BALLAST
2997
JPMORGAN CHASE BANK
HOME DEPOT-PAINT
21.97
AT&T
CONSOLIDATED PHONE BILL
57.73
JPMORGAN CHASE BANK
ATWOODS-DRIP TRAY
8.99
JPMORGAN CHASE BANK
LOWES-PAINT ROLLER
14.75
JPMORGAN CHASE BANK
OWASSO LUMBER-KEYS
3.87
JPMORGAN CHASE BANK
LOWES-SUPPLIES
14.99
JPMORGAN CHASE BANK
LOWES-CAULK
37.30
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
278.64
JPMORGAN CHASE BANK
LOWES-THERMOCOUPLE
7.48
JPMORGAN CHASE BANK
LOWES-SUPPLIES
92.54
JPMORGAN CHASE BANK
LOWES-KEYS
5.34
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
351.58
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
166.67
JPMORGAN CHASE BANK
SCHINDLER-MAINT FEES
795.45
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
19.25
TOTAL SUPPORT SERVICES 2,016.41
CEMETERY
JPMORGAN CHASE BANK
BROWN FARMS-SOD
60.00
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
29.44
JPMORGAN CHASE BANK
LOWES-LIGHT BOX
13.28
Page 3
Claims List
03/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
CEMETERY...
JPMORGAN CHASE BANK
LOWES-LIGHT BULBS
7.48
TOTAL CEMETERY 110.20
POLICE SERVICES
JPMORGAN CHASE BANK
SIRCHIE-SUPPLIES
138.36
JPMORGAN CHASE BANK
FBI ACADEMY-CONFERENCE
425.00
JPMORGAN CHASE BANK
OWASSO FITNESS-GYM FEES
90.00
JPMORGAN CHASE BANK
PIKEPASS FEES
25.75
TREASURER PETTY CASH
NOTARY FEES
50.00
JPMORGAN CHASE BANK
MOTOROLA-RADIO CHARGER
89.78
JPMORGAN CHASE BANK
CEREMONY EXPENSE
30.01
JPMORGAN CHASE BANK
AKTEC-REPLACEMENT NIC
2995
JPMORGAN CHASE BANK
PATROL TECH-UNIFORMS
417.10
JPMORGAN CHASE BANK
PATROL TECH-TIETAC
6.50
AT&T
CONSOLIDATED PHONE BILL
512.63
JPMORGAN CHASE BANK
WATERSTONE-DRY CLEANING
1,298.45
JPMORGAN CHASE BANK
BROWNELLS-AMMO SUPPLIES
426.77
JPMORGAN CHASE BANK
GLOBALGOV-DVD BURNER
28.58
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
7,756.92
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
67.53
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
4,666.67
CITY GARAGE
PARTS FOR RESALE - FEB, 2
776.88
JPMORGAN CHASE BANK
WILD VENTURES-APPAREL
24.95
TOTAL POLICE SERVICES 16,861.83
POLICE-WINTER STORM FEB
JPMORGAN CHASE BANK
AUTOZONE-WIPER BLADES
121.90
JPMORGAN CHASE BANK
RELIABLE-TOWING
2,072.44
TOTAL POLICE-WINTER STORM FEB11 2,194.34
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
RGR SECURITY-AUDIO BOX
1,455.00
JPMORGAN CHASE BANK
WALMART-PRISONER MEALS
212.53
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
90.36
DEPARTMENT OF PUBLIC SAFETY
OLETS EQUIPMENT & DATAMAX
450.00
TOTAL POLICE COMMUNICATIONS 2,207.89
ANIMAL CONTROL
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
35.00
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
35.00
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
70.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
131.32
JPMORGAN CHASE BANK
TRAINING SEMINAR
35.00
JPMORGAN CHASE BANK
LOWES-SUPPLIES
105.38
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
166.67
JPMORGAN CHASE BANK
VORTECH PHARM-SUPPLIES
158.87
JPMORGAN CHASE BANK
WALMART-SHELTER SUPPLIES
102.59
JPMORGAN CHASE BANK
WATERSTONE-DRY CLEANING
100.65
Page 4
Claims List
03/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
ANIMAL CONTROL...
AT&T
CONSOLIDATED PHONE BILL
44.75
TOTAL ANIMAL CONTROL 985.23
FIRE SERVICES
AT&T
CONSOLIDATED PHONE BILL
226.68
JPMORGAN CHASE BANK
LOWES-PARTS
10.25
JPMORGAN CHASE BANK
LOWES-PARTS
9.00
JPMORGAN CHASE BANK
ADVANCE AUTO-PARTS
16.98
JPMORGAN CHASE BANK
BAPTIST-UNIFORM APPAREL
6,034.00
JPMORGAN CHASE BANK
ZOLL-LICENSE RENEWAL
6,286.00
THOMAS A. GAINES
PRIMMER MOTOR REPLACEMENT
637.24
TERRA TELECOM LLC
TELEPHONE SYSTEM REPAIR
196.00
TERRA TELECOM LLC
TELEPHONE SYS POWER SUPPL
255.00
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
1,166.67
JPMORGAN CHASE BANK
LOWES-SUPPLIES
69.44
JPMORGAN CHASE BANK
LOWES-SUPPLIES
62.81
JPMORGAN CHASE BANK
WAYEST-SCBA FIT TEST
340.00
CITY GARAGE
PARTS FOR RESALE - FEB, 2
252.86
JPMORGAN CHASE BANK
BELK-UNIFORM APPAREL
104.97
JPMORGAN CHASE BANK
DELL-TONER CARTRIDGE
91.99
JPMORGAN CHASE BANK
USPS-POSTAGE
16.05
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
105.34
VERIZON WIRELESS
GOBI CHIPS
114.03
JPMORGAN CHASE BANK
LOWES-PARTS
2.04
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
292.62
JPMORGAN CHASE BANK
OWASSO FITNESS-GYM USE
435.00
JPMORGAN CHASE BANK
BELK-UNIFORM APPAREL
12998
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
2,290.86
JPMORGAN CHASE BANK
BMI-COPIER USAGE
28799
TOTAL FIRE SERVICES 19,433.80
EMERGENCY PREPAREDNES
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
20.40
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
20.40
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
20.40
AT&T
CONSOLIDATED PHONE BILL
23.64
TOTAL EMERGENCY PREPAREDNESS 84.84
STREETS
AEP/PSO
STREET LIGHTS
5,243.84
SIGNALTEK INC
JANUARY MAINTENANCE
21362.06
TULSA COUNTY BOCC
MISC. SIGNS
285.00
TRAFFIC SIGNALS, INC
SIGNAL REPLACEMENT
140.00
JPMORGAN CHASE BANK
OWASSO LUMBER-LUMBER
7.17
SHERWOOD CONSTRUCTION CO, INC
CONCRETE
572.00
ANCHOR STONE COMPANY
STREET REPAIR PROJECT
83.40
JPMORGAN CHASE BANK
OWASSO LUMBER-RETURN
-18.29
Page 5
Claims List
03/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
STREETS...
JPMORGAN CHASE BANK
OWASSO LUMBER-CONCRETE
159.18
JPMORGAN CHASE BANK
OWASSO LUMBER-SUPPLIES
81.01
CITY GARAGE
PARTS FOR RESALE - FEB, 2
2,706.17
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
4,437.65
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
ARMOR-PROTECTIVE CLOTHING
34.94
JPMORGAN CHASE BANK
GELLCO-STEEL TOED BOOTS
129.59
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
1,166.67
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
37.09
JPMORGAN CHASE BANK
WAYEST-FIT TESTING
200.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
35.39
TOTAL STREETS 19,175.87
GF-STR-WINTER STM FEB11 HOLLIDAY SAND & GRAVEL CO SAND 77.49
TOTAL GF-STR-WINTER STM FEB11 77.49
STORMWATER
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
45.11
JPMORGAN CHASE BANK
WAYEST-FIT TESTING
160.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
45.11
JPMORGAN CHASE BANK
ATWOODS-BOLTS
4.59
JPMORGAN CHASE BANK
LOWES-SAFETY FENCE
73.35
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
1,166.67
JPMORGAN CHASE BANK
ARMOR-PROTECTIVE CLOTHING
34.95
JPMORGAN CHASE BANK
ARMOR-SAFETY PADDLES
53.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
1,207.20
CITY GARAGE
PARTS FOR RESALE - FEB, 2
335.28
TOTAL STORMWATER 3,125.26
PARKS
CITY GARAGE
PARTS FOR RESALE - FEB, 2
26.90
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
429.35
JPMORGAN CHASE BANK
TUCKER JANT'L-SUPPLIES
1,021.25
JPMORGAN CHASE BANK
LOWES-PARTS
12.25
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
250.00
JPMORGAN CHASE BANK
LOCKE SUPPLY-PARTS
7.37
JPMORGAN CHASE BANK
LOWES-SUPPLIES
7.37
AT&T
CONSOLIDATED PHONE BILL
181.65
UNIFIRST HOLDINGS LP
UNIFORM RENTALS & CLEANIN
13.15
UNIFIRST HOLDINGS LP
UNIFORM RENTALS & CLEANIN
141.37
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE FOR CENTENN
137.50
TOTAL PARKS 2,228.16
COMMUNITY CENTER
AT&T
CONSOLIDATED PHONE BILL
128.37
JPMORGAN CHASE BANK
CHARACTER BULLETINS
49.75
Page 6
Claims List
03/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
COMMUNITY CENTER...
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
41.67
FLEETCOR TECHNOLOGIES I
FUELMAN EXPENSES - FEB, 2
83.65
TOTAL COMMUNITY CENTER 303.44
HISTORICAL MUSEUM AT&T CONSOLIDATED PHONE BILL 23.65
TOTAL HISTORICAL MUSEUM 23.65
ECONOMIC DEV
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
44.22
JPMORGAN CHASE BANK
WEBSCRIBBLE-HOSTING
1999
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
41.67
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
21.99
TOTAL ECONOMIC DEV 127.87
99,700.9
FUND GRAND TOTAL
AMBULANCE SERVICE
AMERICAN MUNICIPAL SERVICES CORP.
COLLECTION FEES
550.01
UMR
AMBULANCE REFUND
370.64
JAMES CRAWFORD
AMBULANCE REFUND
616.50
MARGIE COOK
AMBULANCE REFUND
154.18
BRANDY HUFF
AMBULANCE REFUND
124.95
TOTAL AMBULANCE SERVICE 1,816.28
AMBULANCE
JPMORGAN CHASE BANK
ALLMED-SUPPLIES
140.40
JPMORGAN CHASE BANK
PHARM SYSTEMS-SUPPLIES
27.30
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - FEB, 2
1,356.80
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
1,192.40
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
78.22
JPMORGAN CHASE BANK
ZOLL-LICENSE RENEWAL
6,000.00
CITY GARAGE
LABOR & OVERHEAD - FEB, 2
1,000.00
ATC FREIGHTLINER GROUP
BRAKES AND DRIVERS SEAT
1,016.00
CITY GARAGE
PARTS FOR RESALE - FEB, 2
352.33
JPMORGAN CHASE BANK
FULLERTON-OXYGEN
80.96
JPMORGAN CHASE BANK
ALLMED-SUPPLIES
403.55
JPMORGAN CHASE BANK
ALLMED-SUPPLIES
111.93
JPMORGAN CHASE BANK
ALLMED-SUPPLIES
148.28
JPMORGAN CHASE BANK
ALLMED-SUPPLIES
16.30
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
114.00
TOTAL AMBULANCE 12,038.47
854.7
13
,
FUND GRAND TOTAL
E911 COMMUNICATIONS INCOG-E911 INCOG MAPPING & MAINT FEE 2,487.14
Page 7
Claims List
03/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
E911 COMMUNICATIONS...
JPMORGAN CHASE BANK
TOTAL RADIO-MAINT FEES
285.00
AT&T
CONSOLIDATED PHONE BILL
276.35
TOTAL E911 COMMUNICATIONS 3,048.49
3,048.4
FUND GRAND TOTAL
CEMETERY - CEMETERY
ANCHOR STONE COMPANY
STREET REPAIR PROJECT
324.42
JPMORGAN CHASE BANK
ATWOODS-BOLTS
13.73
JPMORGAN CHASE BANK
WATER PROD-GRATE
172.68
JPMORGAN CHASE BANK
LOWES-BOLTS
79.13
TOTAL CEMETERY - CEMETERY 589.96
589.9
FUND GRAND TOTAL
HOTEL TAX - ECON DEV
JPMORGAN CHASE BANK
ECONOMIC SUMMIT EXPENSE
8.68
BAILEY EDUCATION FOUNDATION
ECONOMIC SUMMIT FEES
1,200.00
JPMORGAN CHASE BANK
ECONOMIC SUMMIT EXPENSE
15.94
JPMORGAN CHASE BANK
ECONOMIC SUMMIT EXPENSE
3.78
BAILEY EDUCATION FOUNDATION
ECONOMIC SUMMIT FEES
442.50
JPMORGAN CHASE BANK
ECONOMIC SUMMIT EXPENSE
35.78
JPMORGAN CHASE BANK
ECONOMIC SUMMIT EXPENSE
120.92
TOTAL HOTEL TAX - ECON DEV 1,827.60
STRONG NEIGHBORHOODS JPMORGAN CHASE BANK OWASSO CARES MEETING 16.76
TOTAL STRONG NEIGHBORHOODS 16.76
1,844.3
FUND GRAND TOTAL
STORMWATER - STORMWATI MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES 1,285.00
TOTAL STORMWATER - STORMWATER 1,285.00
1,285.0
FUND GRAND TOTAL
FIRE CAPITAL FD
JPMORGAN CHASE BANK MOTOROLA-RADIO MICS
117.12
IJPMORGAN CHASE BANK MOTOROLA-RADIO CHARGER
575.24
TOTAL FIRE CAPITAL FD 692.36
692
3
.
FUND GRAND TOTAL
CI - 106/GARNETT INTERSEC
SEVEN C'S ENTERPRISES, INC
RIGHT OF WAY ACQUISITION
3,662.00
PSA-DEWBERRY INC
ENGINEERING SERVICES
2,987.50
Page 8
Claims List
03/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
TOTAL CI - 106/GARNETT INTERSEC 6,649.50
CI - SPORTS PK FY09 RESTR TRI-STAR CONSTRUCTION, LLC CONSTRUCTION OF RESTROOM 14,177.02
TOTAL CI - SPORTS PK FY09 RESTR 14,177.02
20,826.5
FUND GRAND TOTAL
CITY GARAGE
JPMORGAN CHASE BANK
AMERIFLEX-OIL SITE TUBE
7.20
JPMORGAN CHASE BANK
UNITED FORD-PARTS
56.43
JPMORGAN CHASE BANK
CLASSIC CHEVY-REPAIRS
702.24
AT&T
CONSOLIDATED PHONE BILL
44.74
JPMORGAN CHASE BANK
TULSA NEW HOLLAND-PARTS
146.26
JPMORGAN CHASE BANK
AMERIFLEX-PWR STEER LINES
67.10
JPMORGAN CHASE BANK
WELSCO-PART
19.76
JPMORGAN CHASE BANK
FASTENAL-PARTS
28.61
T & W TIRE, LP
TRASH TRUCK TIRES
546.96
T & W TIRE, LP
TRASH TRUCK TIRES
3,543.52
JPMORGAN CHASE BANK
CLASSIC CHEVY-PARTS
42.26
T & W TIRE, LP
TRASH TRUCK TIRES
589.96
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
33.27
TOTAL CITY GARAGE 5,861.58
GARAGE-WINTER STM FEB11
JPMORGAN CHASE BANK
QUIKSERVICE-STEEL
107.10
T & W TIRE, LP
TIRES
1,645.00
TOTAL GARAGE-WINTER STM FEB11 1,752.10
7,613.6
FUND GRAND TOTAL
WORKERS' COMP SELF-INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
578.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
578.00
TOTAL WORKERS' COMP SELF-INS 1,734.00
WORKERS' COMP SELF-INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
1,215.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
1,858.02
UNITED SAFETY & CLAIMS INC
WORKERS COMP TPA SERVICE
1,550.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS EXPEN
613.37
TOTAL WORKERS' COMP SELF-INS 5,236.39
Page 9
Claims List
03/15/2011
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
6,970.3
FUND GRAND TOTAL
GEN LIAB-PROP SELF INS
WOOD, PUHL & WOOD, P.L.L.C
PERMAUL V OWASSO
6,650.79
WOOD, PUHL & WOOD, P.L.L.C
HUNTLEY V OWASSO
14,807.00
VICKI LYNN JONES
PERMAUL V OWASSO
130.00
WOOD, PUHL & WOOD, P.L.L.C
LEGAL SERVICES - HUNTLEY
4,048.26
HUFF NANCE AND ASSOCIATES LLC
LEGAL SERVICES - HUNTLEY
1,275.00
ATKINSON, HASKINS, NELLIS,
LEGAL SERVICES - HUCKANS
87.04
TOTAL GEN LIAB-PROP SELF INS
26,998.09
26,998.0
FUND GRAND TOTAL
CITY GRAND TOTAL
$183,424.57
Page 10
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/26/2011
Department Payroll Expenses Total Expenses
Municipal Court
4,586.31
6,232.75
Managerial
19,336.94
26,924.27
Finance
10,486.51
16,028.72
Human Resources
5,984.83
9,794.56
Community Development
8,585.85
13,960.99
Engineering
9,984.84
15,429.87
Information Systems
9,290.08
14,543.12
Support Services
6,686.32
9,776.34
Police
104,717.73
159,124.87
Central Dispatch
13,336.74
22,299.42
Animal Control
2,218.40
3,463.56
Fire
95,840.52
141,605.71
Emergency Preparedness
2,798.43
4,334.67
Streets
6,604.06
11,315.92
Stormwater/ROW Maint.
6,754.50
10,675.13
Park Maintenance
5,081.33
8,191.45
Community-Senior Center
3,145.50
5,134.48
Historical Museum
300.00
342.45
Economic Development
2,826.92
3,792.87
General Fund Total
318,565.81
482,971.15
Garage Fund Total 4,103.60 6,529.33
Ambulance Fund Total 20,064.78 29,576.72
Emergency 911 Fund Total 1,927.33 3,148.50
Worker's Compensation Total 4,463.28 5,389.47
Strong Neighborhoods 2,077.12 3,149.04
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3/15/11
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
311.15
HEALTHCARE MEDICAL SERVICE
33,709.08
HEALTHCARE MEDICAL SERVICE
35,345.89
HEALTHCARE MEDICAL SERVICE
28,752.72
HEALTHCARE DEPT TOTAL
98,118.84
DELTA DENTAL
DENTAL MEDICAL SERVICE
1,999.52
DENTAL MEDICAL SERVICE
4,461.70
ADMIN FEES
1,975.00
DENTAL DEPT TOTAL
8,436.22
VSP
ADMIN FEES
1,229.91
VISION DEPT TOTAL
1,229.91
HEALTHCARE SELF INSURANCE FUND TOTAL 107,784.97
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2010-2011
Statement of Revenues & Expenditures
As of February 28, 2011
MONTH
YEAR
PERCENT
TO-DATE
TO-DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 1,881,492
$ 12,952,764
$ 18,400,200
70.39%
Licenses & permits
12,702
109,891
239,300
45.92%
Intergovernmental
36,899
329,479
2,363,726
13.94%
Charges for services
40,430
316,402
507,660
62.33%
Fines & forfeits
87,124
554,760
778,700
71.24%
Other
8,174
89,907
401,533
22.39%
TOTAL REVENUES
2,066,820
14,353,204
22,691,119
63.25%
EXPENDITURES:
Personal services
996,308
8,360,062
13,189,838
63.38%
Materials & supplies
61,398
418,229
627,330
66.67%
Other services
80,274
973,759
1,602,347
60.77%
Capital outlay
12,274
81,241
1,952,005
4.16%
TOTAL EXPENDITURES
1,150,255
9,833,292
17,371,520
56.61%
REVENUES OVER EXPENDITURES
916,566
4,519,912
5,319,599
84.97%
TRANSFERS IN (OUT):
Transfers in
1,041,914
7,682,695
10,987,000
69.93%
Transfers out
(1,675,339)
(11,898,570)
(16,831,075)
70.69%
TOTAL TRANSFERS
(633,424)
(4,215,876)
(5,844,075)
72.14%
NET CHANGE IN FUND BALANCE
283,142
304,036
(524,476)
FUND BALANCE (GAAP Basis)
Beginning Balance 3,519,842
Ending Balance $ 3,823,878
FUND BALANCE (Budgetary Basis)
Beginning Balance 2,042,256 2,042,256
Ending Balance $ 2,346,292 $ 1,517,780
The City Witiout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Angela Hess
Finance Director
SUBJECT: Fiscal Year 2011 Audit Recommendation
DATE: March 11, 2011
BACKGROUND:
City charter and state statutes require that an independent accountant perform an annual
audit of the City's finances. In April 2006, the city accepted proposals for auditing services from
public accounting firms. Those proposals included a fixed fee for each of five years. The firm of
Cole & Reed, P.C. was selected and a one year contract was approved by City Council.
On June 30, 2010 the Owasso Audit Committee met and agreed that an additional two year
extension of the contract with Cole & Reed, P.C. would be in the best interest of the City
provided that Cole & Reed would agree not to increase fees for the FYI 1 audit and to accept a
3% increase the second audit year of the audit extension.
Approval of a contract allows the firm to schedule their audit plan for the coming fiscal year
end. The Audit Arrangement Letter is attached. The fee for services described in the letter will
be as follows:
• Audit of financial statements 41 0
• OMB Circular A-] 33 audit requirements, only if required: $ 2,000
• Additional major Federal programs $ 2,000 per program
The Audit Committee is satisfied with the quality, expertise and cooperation provided by the firm
and wishes to continue to utilize the services of Cole & Reed, P.C. as auditors for the City and its
trust authorities.
RECOMMENDATION:
Staff and Audit Committee recommend that the City Council retain Cole & Reed, P.C. as
auditors for the fiscal year ending June 30, 201 1 .
ATTACHMENT:
A. Cole & Reed, P.C. Audit Arrangement letter dated February 28, 2011
February 28, 2011
Ms. Angela Hess
Director of Finance
City of Owasso
111 N. Main
Owasso, Oklahoma 74055
Dear Angela:
Enclosed are the following:
Arrangement letter for the FY 2011 audit
2. Proposed audit calendar
3. Pre-Audit required communications in accordance with SAS No. 114
Please let me know if you have any questions concerning any of this information. We
appreciate the opportunity to be of service, and look forward to working with you again in
upcoming year.
Very truly yours,
- (f-
Mike Gibson
February 28, 2011
City Council and Audit Committee
and Director of Finance
City of Owasso
Owasso, Oklahoma
This letter is to explain our understanding of the arrangements for the services we are to
perform for the City of Owasso for the year ending June 30, 2011. We ask that you either
confirm or amend this understanding.
Audit Services
We will perform an audit of the City of Owasso's governmental activities, business-type
activities, aggregate discretely presented component units, each major fund, and aggregate
remaining fund information as of and for the year ended June 30, 2011 which collectively
comprise the basic financial statements. We understand that these financial statements will be
prepared in accordance with accounting principles generally accepted in the United States of
America. The objective of an audit of financial statements is to express an opinion on those
statements.
We are responsible for forming and expressing an opinion about whether the financial
statements that have been prepared by management with the oversight of the audit committee
are presented fairly, in all material respects, in conformity with accounting principles generally
accepted in the United States of America.
We will also perform the audit of the City of Owasso as of June 30, 2011 so as to satisfy the audit
requirements imposed by the Single Audit Act and the U.S. Office of Management and Budget
(OMB) Circular No. A-133.
We will conduct the audit in accordance with auditing standards generally accepted in the
United States of America and Government Auditfng Standards issued by the Comptroller General
of the United States and the provisions of the Single Audit Act, OMB Circular A-133 and OMB's
Compliance Supplement. Those standards, circulars, supplements or guides require that we
plan and perform the audit to obtain reasonable rather than absolute, assurance about whether
the financial statements are free of material misstatement whether caused by error or fraud.
Accordingly, a material misstatement may remain undetected. Also, an audit is not designed to
detect errors or fraud that are immaterial to the financial statements. The determination of
abuse is subjective; therefore, Government Auditing Standards do not expect us to provide
reasonable assurance of detecting abuse.
An audit of financial statements also includes obtaining an understanding of the entity and its
environment, including its internal control, sufficient to assess the risks of material
misstatement of the financial statements, and to design the nature, timing, and extent of further
audit procedures. An audit is not designed to provide assurance on internal control or to
identify significant deficiencies or material weaknesses. However, we will communicate to
management and the audit committee any significant deficiencies or material weaknesses that
become known to us during the course of the audit.
We will also communicate to the audit committee (a) any fraud involving senior management
and fraud (whether caused by senior management or other employees) that causes a material
misstatement of the financial statements, (b) any fraud, illegal acts, violations of provisions of
contracts or grant agreements, and abuse that come to our attention (unless they are clearly
inconsequential), (c) any disagreements with management and other serious difficulties
encountered in performing the audit, and (d) various matters related to the entity's accounting
policies and financial statements.
In addition to our report on the City's financial statements, we will also issue the following
reports or types of reports:
A report on the fairness of the presentation of the City's schedule of expenditures of
federal awards for the year ending June 30, 2011.
Reports on internal control related to the financial statements and major programs.
These reports will describe the scope of testing of internal control and the results of our
tests of internal controls.
Reports on compliance with laws, regulations, and the provision of contracts or grant
agreements. We will report on any noncompliance which could have a material effect
on the financial statements and any noncompliance which could have a direct and
material effect on each major program.
A schedule of findings and questioned costs, with management's response.
The funds that you have told us are maintained by the City of Owasso and that are to be
included as part of our audit are as follows:
General Fund - 1
Special Revenue Funds - 9
Capital Projects Funds - 3
Enterprise Funds - 2
Internal Service Funds - 4
Agency Funds - 1
The component unit whose financial statements you have told us are to be included as part of
the City of Owasso's financial statements is the Owasso Economic Development Authority.
The Major Federal programs to be audited include, but are not limited to:
1. U.S. Department of Energy (Passed through Oklahoma Department of Commerce) -
81.041ARRA
Our reports on internal control will include any significant deficiencies and material
weaknesses in the system of which we become aware as a result of obtaining an understanding
of internal control and performing tests of internal control consistent with requirements of the
standards and circulars identified above. Our reports on compliance will address material
errors, fraud, abuse, violations of compliance requirements, and other responsibilities imposed
by state and federal statutes and regulations and assumed by contracts; and any state or federal
grant, entitlement of loan program questioned costs of which we become aware, consistent with
requirements of the standards and circulars identified above.
City of Owasso's Responsibilities
Management is responsible for the financial statements, including the selection and application
of accounting policies, adjusting the financial statements to correct material misstatements, and
for making all financial records and related information available to us. Management is
responsible for providing us with a written management representation letter confirming
certain representations made during the course of our audit of the financial statements and
affirming to us that it believes the effects of any Lucorrected misstatements aggregated by us
during the current engagement and pertaining to the latest period presented are immaterial,
both individually and in the aggregate, to the financial statements taken as a whole and to the
opinion units of the financial statements.
Management is responsible for establishing and maintaining effective internal control over
financial reporting and for informing us of all significant deficiencies and material weaknesses
in the design or operation of such controls of which it has knowledge.
Management is responsible for identifying and ensuring that the entity complies with the laws
and regulations applicable to its activities, and for informing us about all known material
violations of such laws or regulations. In addition, management is responsible for the design
and implementation of programs and controls to prevent and detect fraud, and for informing us
about all known or suspected fraud affecting the entity involving management, employees who
have significant roles in internal control, and others where the fraud could have a material
effect on the financial statements. Management is also responsible for informing us of its
knowledge of any allegations of fraud or suspected fraud affecting the entity received in
communications from employees, former employees, analysts, regulators, or others.
Management is also responsible for (a) making us aware of significant vendor relationships
where the vendor is responsible for program compliance, (b) following up and taking corrective
action on audit findings, including the preparation of a summary schedule of prior audit
findings, and a corrective action plan, and (c) report distribution including submitting the
reporting package(s).
The audit committee is responsible for informing us of its views about the risks of fraud within
the entity, and its knowledge of any fraud or suspected fraud affecting the entity.
The City agrees that it will not associate us with any public or private securities offering
without first obtaining our consent. Therefore, the City agrees to contact us before it includes
our reports or otherwise makes reference to us, in any public or private securities offering. We
may conclude that we are not otherwise associated with the proposed offering and that our
association with the proposed offering is not necessary, providing the City agrees to clearly
indicate that we are not associated with the contents of the official statement. The City agrees
that the following disclosure will be prominently displayed in the official statement:
Cole & Reed, P.C., our independent auditor, has not been engaged to perform, and has not
pei formed, since the date of its report included herein, any procedures on the financial statements
addressed in that report. Cole & Reed, P.C. also has not pei formed any procedures relating to
this official statement.
Our association with an official statement is a matter for which separate arrangements will be
necessary. The City agrees to provide us with printer's proofs or masters of such offering
documents for our review and approval before printing, and with a copy of the final
reproduced material for our approval before it is distributed. In the event our auditor/client
relationship has been terminated when the City seeks such consent, we will be under no
obligation to grant such consent or approval.
Our professional standards require that we perform certain additional procedures, on current
and previous years' engagements, whenever a partner or professional employee leaves the firm
and is subsequently employed by or associated with a client. Accordingly, City of Owasso
agrees it will compensate Cole & Reed, P.C. for any additional costs incurred as a result of the
employment of a partner or professional employee of Cole & Reed, P.C.
During the course of our engagement, we may accumulate records containing data that should
be reflected in the City's books and records. The City will determine that all such data, if
necessary, will be so reflected. Accordingly, the City will not expect us to maintain copies of
such records in our possession.
The assistance to be supplied by organization personnel, including the preparation of schedules
and analyses of accounts, will be discussed and coordinated with Ms. Angela Hess, Director of
Finance. The timely and accurate completion of this work is an essential condition to our
completion of the audit and issuance of our audit report.
Other Terms of our Engagement
Our fees are based upon the time required by the individuals assigned to the engagement, plus
direct expenses. Interim billings will be submitted as work progresses and as expenses are
incurred. . Our fee for the services described in this letter will be as follows:
• Audit of financial statements 41 500
• OMB Circular A-133 audit requirements, only if required:
o Department of Energy - 81.041ARRA $ 2,000
o Additional major Federal programs $ 2,000 per program
Note that the additional fees related to the OMB Circular A-133 audit requirements are only
billed on an "if performed/if required" basis.
In the event we are requested or authorized by City of Owasso or are required by City of
Owasso or are required by government regulation, subpoena, or other legal process to produce
our documents or our personnel as witnesses with respect to our engagements for City of
Owasso, City of Owasso will, so long as we are not a party to the proceeding in which the
information is sought, reimburse us for our professional time and expenses, as well as the fees
and expenses of our counsel, incurred in responding to such requests.
The working papers for this engagement are the property of Cole & Reed, P.C. However, you
acknowledge and grant your assent that representatives of the cognizant or oversight agency or
their designee, other government audit staffs, and the U.S. Government Accountability Office
shall have access to the audit working papers upon their request; and that we shall maintain the
working papers for a period of at least three years after the date of the report, or for a longer
period if we are requested to do so by the cognizant or oversight agency. Access to requested
working papers will be provided under the supervision of Cole & Reed, P.C. audit personnel
and at a location designated by our Firm.
From time to time and depending upon the circumstances, we may use third-party service
providers to assist us in providing professional services to you. In such circumstances, it may
be necessary for us to disclose confidential client information to them. We enter into
confidentiality agreements with all third-party service providers and we are satisfied that they
have appropriate procedures in place to prevent the unauthorized release of your confidential
information to others.
If circumstances arise relating to the conditions of your records, the availability of appropriate
audit evidence, or indications of a significant risk of material misstatement of the financial
statements because of error, fraudulent financial reporting, misappropriation of assets, or
noncompliance which in our professional judgment prevent us from completing the audit or
forming an opinion, we retain the unilateral right to take any course of action permitted by
professional standards, including declining to express an opinion or issue a report, or
withdrawal from the engagement.
The two overarching principles of the independence standards of the "Government Auditing
Standards" issued by the Comptroller General of the United States provide that management is
responsible for the substantive outcomes of the works, and therefore, has a responsibility and is
able to make any informed judgment on the results of the services described above. We
currently do not anticipate providing any non-audit services to the City of Owasso. Should that
change, however, the services to be performed will be subject to a separate arrangement letter.
Further, the City of Owasso agrees to the following with respect to any such non-audit services:
Ms. Angela Hess will be accountable and responsible for overseeing any non-audit
services provided by Cole & Reed P.C.
The City of Owasso will establish and monitor the performance of any such non-audit
services to ensure that they meet management's objectives.
The City of Owasso will make any decisions that involve management functions related
to any such non-audit services and accepts full responsibility for such decisions.
The City of Owasso will evaluate the adequacy of services performed and any findings
that result.
In accordance with Government Auditing Standards, a copy of our most recent peer review report
is enclosed, for your information.
If this letter defines the arrangements as you understand them, please sign in the space
provided below, and return it to us. We appreciate your business.
Very truly yours,
Confirmed on behalf of the addressee:
Signature
Mike Gibson
For The Firm
Cole & Reed, P.C.
Title
CITY OF OWASSO, OKLAHOMA
June 30, 2011
PROPOSED AUDIT CALENDAR
Planning, System Walk-Throughs and Tests of Controls
May
In May 2011, the City zoill provide Cole & Reed with a preliminary schedule of expeiidihires of
federal azuards that includes expenditures by CFDA No. through April 30, if available, or
otherwise through March 31.
June /July -
This testing will be performed in the June & July time frame. This will be when we
perform most of our documentation to implement the new auditing standards.
By June 1, 2011, the City will provide Cole & Reed with all of the Fund Trial Balances as
of April 30, 2011.
We will also provide you with the year-end "PBC" listing and the format of
confirmations that are required.
The Confirmation requests will be provided to you around the end of June
The PBC Listing will be provided to you no later than July 31
We have tentatively scheduled the week of June 20, 2011 to perform most of the above
procedures
We will perform selected tests of controls, transactions and account balances at this time
Year-End Audit Fieldwork
We will tentatively plan to start the year-end audit fieldwork the week of October 10, 2011. This
presumes that we receive all of the adjusted trial balances and other PBC Items from City offices
by October 4"' or 5"', 2011. We need to have a few days in our office prior to the start of
fieldwork to assimilate and coordinate everything.
Audit Wrap-Up
Following is the proposed calendar for the audit wrap-up:
• Draft provided by November 14, 2011
• City respoiise to draft-November 23, 2011
• Meeting with Audit Committee - December 1 or 2, 2011
• Meeting with City Council - December 13, 2011
February 28, 2011
City Council and
Audit Committee
City of Owasso
Owasso, Oklahoma
Attention: Ms. Angela Hess
This letter is intended to communicate certain matters related to the planned scope and timing
of our audit of City of Owasso's financial statements and compliance as of and for the year
ended June 30, 2011.
Communication
Effective two-way communication between our Firm and the members of the audit committee is
important to understanding matters related to the audit and in developing a constructive
working relationship.
Your insights may assist us in understanding the City of Owasso and its environment, in
identifying appropriate sources of audit evidence, and in providing information about specific
transactions or events. We will discuss with you your oversight of the effectiveness of internal
control and any areas where you request additional procedures to be undertaken. We expect
that you will timely communicate with us any matters you consider relevant to the audit. Such
matters might include strategic decisions that may significantly affect the nature, timing, and
extent of audit procedures, your suspicion or detection of fraud, or any concerns you may have
about the integrity or competence of senior management.
We will timely communicate to you any fraud involving senior management and other fraud
that causes a material misstatement of the financial statements, illegal acts that come to our
attention (unless they are clearly inconsequential), and disagreements with management and
other serious difficulties encountered in performing the audit. We also will communicate to
you and to management any significant deficiencies or material weaknesses in internal control
that become known to us during the course of the audit. Other matters arising from the audit
that are, in our professional judgment, significant and relevant to you in your oversight of the
financial reporting process will be communicated to you in writing after the audit.
Independence
Our independence policies and procedures are designed to provide reasonable assurance that
our firm and its personnel comply with applicable professional independence standards. Our
policies address financial interests, business and family relationships, and non-audit services
that may be thought to bear on independence. For example, without our permission no partner
or professional employee of Cole & Reed is permitted to own any direct financial interest or a
material indirect financial interest in a client or any affiliates of a client. Also, if an immediate
family member or close relative of a partner or professional employee is employed by a client in
a key position, the incident must be reported and resolved in accordance with Firm policy. In
addition, our policies restrict certain non-audit services that may be provided by Cole & Reed
and require audit clients to accept certain responsibilities in connection with the provision of
permitted non-attest services.
Audit Planning Process
Our audit approach places a strong emphasis on obtaining an understanding of how your entity
functions. This enables us to identify key audit components and tailor our procedures to the
unique aspects of your entity. The development of a specific audit plan will begin by meeting
with you and with management to obtain an understanding of business objectives, strategies,
risks, and performance.
We will obtain an understanding of internal control to assess the impact of internal control on
determining the nature, timing and extent of audit procedures, and we will establish an overall
materiality limit for audit purposes. We will conduct formal discussions among engagement
team members to consider how and where your financial statements might be susceptible to
material misstatement due to fraud or error.
We will use this knowledge and understanding, together with other factors, to first assess the
risk that errors or fraud may cause a material misstatement at the financial statement level. The
assessment of the risks of material misstatement at the financial statement level provides us
with parameters within which to design the audit procedures for specific account balances and
classes of transactions. Our risk assessment process at the account-balance or class-of-
transactions level consists of:
An assessment of inherent risk (the susceptibility of an assertion relating to an account
balance or class of transactions to a material misstatement, assuming there are no related
controls); and
An evaluation of the design effectiveness of internal control over financial reporting and
our assessment of control risk (the risk that a material misstatement could occur in an
assertion and not be prevented or detected on a timely basis by the City of Owasso's
internal control).
We will then determine the nature, timing and extent of tests of controls and substantive
procedures necessary given the risks identified and the controls as we understand them.
The Concept of Materiality in Planning and Executing the Audit
In planning the audit, the materiality limit is viewed as the maximum aggregate amount of
misstatements, which if detected and not corrected, would cause us to modify our opinion on
the financial statements. The materiality limit is an allowance not only for misstatements that
will be detected and not corrected but also for misstatements that may not be detected by the
audit. Our assessment of materiality throughout the audit will be based on both quantitative
and qualitative considerations. Because of the interaction of quantitative and qualitative
considerations, misstatements of a relatively small amount could have a material effect on the
current financial statements as well as financial statements of future periods. At the end of the
audit, we will inform you of all individual unrecorded misstatements aggregated by us in
connection with our evaluation of our audit test results.
Our Approach to Internal Control and Compliance Relevant to the Audit
Our audit of the financial statements will include obtaining an understanding of internal control
sufficient to plan the audit and to determine the nature, timing, and extent of audit procedures
to be performed. An audit is not designed to provide assurance on internal control or to
identify significant deficiencies or material weaknesses. Our review and understanding of the
Entity's internal control is not undertaken for the purpose of expressing an opinion on the
effectiveness of internal control.
We will issue reports on internal control related to the financial statements and major programs.
These reports describe the scope of testing of internal control and the results of our tests of
internal controls. Our reports on internal control will include any significant deficiencies and
material weaknesses in the system of which we become aware as a result of obtaining an
understanding of internal control and performing tests of internal control consistent with the
requirements of the Government Auditing Standards issued by the Comptroller General of the
United States, the Single Audit Act, and the U.S. Office of Management and Budget (OMB)
Circular No. A-133.
We will issue reports on compliance with laws, regulations, and the provisions of contracts or
grant agreements. We will report on any noncompliance which could have a material effect on
the financial statements and any noncompliance which could have a direct and material effect
on each major program. Our reports on compliance will address material errors, fraud, abuse,
violations of compliance requirements, and other responsibilities imposed by state and federal
statutes and regulations and assumed contracts; and any state or federal grant, entitlement, or
loan program questioned costs of which we become aware, consistent with the requirements of
the standards and circular identified above.
Timing of Procedures
We have scheduled preliminary audit fieldwork for June 2011 with final fieldwork commencing
in October 2011. Management's adherence to its closing schedule and timely completion of
information used by us in performance of the audit is essential to meeting this schedule and
completing our audit on a timely basis.
Closing
We will be pleased to respond to any questions you have about the foregoing. We appreciate
the opportunity to be of service to the City of Owasso.
This letter is intended solely for the information and use of the members of the City Council
and Audit Committee, and management, of the City of Owasso and is not intended to be and
should not be used by anyone other than the specified parties.
Very truly yours,
Cole & Reed
Mike Gibson, Partner
The cii'y Vdrt7out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Anaela Hess
Finance Director
SUBJECT: Supplemental Appropriation of Vision 2025 Funds
Rayola Park Improvements
DATE: March I l, 2011
BACKGROUND:
On September 9, 2003, residents of Tulsa County approved a levy for the collection of an
additional one cent tax (Vision 2025) to provide revenue for, among other things, capital
improvements for community enrichment projects throughout Tulsa County.
In March of 2004, the Owasso City Council approved funding for a Downtown/Neighborhood
Project in the amount of $1,143,463 as part of the city's Capital Improvement Projects. The
majority of funding received ($1,029,118) was allocated to the Main Street Improvement project.
The City was also required to spend 100, or $114,347, of the project funding for specific
neighborhood enhancements. In the fall of 2009, the City was authorized by Vision 2025 staff to
use the remaining funds for the Rayola Park Improvement Project.
Due to the fact that the original Vision 2025 Capital Improvements Agreement expired, City
Council members were asked on September 3, 2010 to approve the renewal of an agreement
to allow for the disbursement and utilization of the remaining funds for the Rayola Park
Enhancement project. With the new agreement approved and the Rayola Park Improvement
Project initiated, the City Council must also approve a budget amendment in order for the Vision
2025 Funds to be utilized for the project.
PROPOSED ACTION:
Staff is proposing City Council approval of a budget amendment, increasing the estimated
revenue in the CDBG Grant Fund by $114,347, and increasing the appropriation for expenditures
in the CDBG Grant Fund by $114,347. Funding for this request will be derived from the remaining
Vision 2025 funds.
RECOMMENDATION:
Staff recommends City Council approval of a budget amendment in the CDBG Fund, increasing
the estimated revenue by $114,347 and increasing the appropriation for expenditures by
$ i 14,347.
The Ciiy Wit lout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Chelsea M.E. Harkins
Economic Development Director
SUBJECT: Tulsa's Future 11 - Regional Economic Development Program
DATE: March 11, 2011
BACKGROUND:
Owasso has been a regional partner to the Tulsa Metro market for years. Increased rooftops,
business and sales tax revenues have transitioned Owasso from a bedroom community to a
major contributor to the Tulsa regional economy. As the City of Owasso continues to grow its
retail sector, it also provides tools and resources to assist existing business. Now, focused on
recruiting new jobs, the City of Owasso looks at bringing in employers who will provide high
salaries and further supplement the growing Tulsa Metro market.
Owasso has been developing a job recruitment and relocation program. However, companies
often weigh and examine a Metro city and the region while considering their options for
relocation, retention and expansion. When approached by Owasso or any of the suburban
communities, companies look at Tulsa for business climate, amenities, recreation, quality of life
and statistics. This emphasizes the need for all cities in the Tulsa Metro area to work together on
regional economic development.
In 2005, Tulsa's private sector joined with the public sector to create the Tulsa's Future program.
In the first five years, Tulsa's Future aided business opportunities by creating thousands of high
value jobs and strengthening the region's workforce. Tulsa's Future I could not have succeeded
without the vision and financial commitment from investors. Looking ahead, those investors
believe this program must plan a multi-purpose, region-centric strategy to build on the strong
momentum already achieved.
Tulsa's Future I implemented a five-year plan to create 10,000 primary,
high-value jobs with salaries of $45,500 or more. In this first phase of the
program, $10 million was raised from business investors and the city of
Tulsa. Investments in Tulsa's Future I are responsible for the following
accomplishments and more:
• Created 14,711 jobs, of which 7,189 produced an average salary
of $62,477.
• Added more than $468 million to the region's payroll.
• Expanded 118 existing businesses.
TULSA'S FUTURE II;
The overall mission of Tulsa's Future expands over time. In order to identify economic
development trends and needs for the region, the program is broken into five-year campaigns
with specific goals and outcomes for each. The second phase of the program, Tulsa's Future 11, is
a five-year cornprehensive plan to attract new employers, retain and expand existing
businesses, cultivate entrepreneurs and small businesses, advocate for business incentives and
regional cooperation, and seek capital investment for community development.
Tulsa's Future 11 has a more holistic approach to economic development. Business retention,
expansion and attraction remain at the core, but small business, workforce attraction and
quality of life issues become part of a bigger plan for regional economic prosperity.
The Tulsa's Future Oversight Committee has identified the following two primary goals for the
five-year period of 2011 - 2015:
• Create 10,000 primary, high-value jobs with salaries of $50,000 or greater.
• Generate a capital investment of $1 billion.
When Tulsa's Future II meets or exceeds its two primary goals, the following outcomes will result:
• Generate 16,000 indirect or spinoff jobs.
• Grow employment in the Tulsa MSA by 26,000 jobs.
• Grow per capita income by 22.8 percent to $52,000, up from $42,600 in 2009, growing
annually at 3.5 percent.
• Increase the size of the college-educated working-age population (aged 25 or over)
from 26.1 percent to 28 percent.
• Realize an increase of personal-property valuation of 4.1 percent annually.
Tulsa's Future II plans to accomplish its primary goals and outcomes through the following
programs
Funding An Effective Economic Development Program
Tulsa's Future II Percent of Funds Annual Budget Five-Year Total
I
Business Retention
& Expansion 15% $385,000 $1,925,000
r
Business Attraction
j Marketing 32% $800,000 $4,000,000
Entrepreneurship &
Small Business Development 8% $200,000 $1,000,000
Education &
Workforce Attraction 20% $500,000 $2,500,000
i
Advocacy & Outreach 17% $415,000 $2,075,000
Community Development 8% $200,000 $1,000,000
{
3
Total 100% $2,500,000 $12,500,000
I
Today's global, knowledge-based economy is creating an environment where regions must be
proactive or fall behind. The competition between communities for both employers and talent is
more intense than ever. By expanding boundaries, the Tulsa region can capitalize on its
momentum, surpassing our competitor cities and tap the enormous potential of resources in the
greater Green Country area.
PROPOSAL:
The Tulsa Metro Chamber has targeted all regional cities and Chambers of Commerce as
potential investors in Tulsa's Future II. The Tulsa Metro Chamber has requested the City of
Owasso participate in the Tulsa's Future II program with an investment of $15,000 a year for five
years.
COMMENTS:
• The City of Owasso's investment in Tulsa's Future II has been discussed with the City
Council and the OEDA.
• Representatives from the Tulsa Metro Chamber have made presentations to the Owasso
City Council, as well as during an additional meeting with the Mayor and representatives
of the OEDA, City staff and the Owasso Chamber.
• The following issues have been discussed:
- The potential return on investment
- Competing for jobs under the Tulsa Metro umbrella
- Site selection process
- Decision making and recruiting influence
• The Owasso Chamber of Commerce supports Tulsa's Future II and the City's investment in
the program.
• The City of Owasso has been a major contributor to the regional economy and will
continue to prosper.
• A regional approach has the potential to produce quality and sustainable development.
• Participating in this program will provide more tools for the City of Owasso's economic
development efforts to sustain existing business and attract high-value jobs.
OEDA:
The Owasso Economic Development Authority (OEDA) is the primary economic development
advisory body to the Owasso City Council. The OEDA trustees have participated in lengthy
discussions examining the pros and cons of participating in the Tulsa's Future II program.
Following discussions with the Tulsa Metro Chamber and representatives from the City of Owasso
and the Owasso Chamber of Commerce, the OEDA determined the Tulsa's Future II program
was beneficial to the region. The OEDA recognized this program provides additional exposure
during regional recruitment efforts. Participation in the program also provides extra tools and
beneficial resources fo combine with the City of Owasso's economic development efforts. To
oversee the City's participation 3 and inclusion in Tulsa's Future II, regular program reports were
requested from the Owasso Economic Development Director to be given during the OEDA
meetings.
On Thursday, March 10, 2011, during the monthly OEDA meeting, the trustees voted to
recommend that the Owasso City Council support the participation and funding of the Tulsa
Metro Chamber Tulsa's Future II economic development program for one year with regular
accountability reports from the Owasso Economic Development Director.
The OEDA further recommended the funding for this program come from the City's Hotel Tax
Fund.
FUNDING.
The Tulsa Metro Chamber is requesting a $15,000 investment, each year for five years from the
City of Owasso for Tulsa's Future II. Funds are available in the Hotel Tax Fund, but a supplemental
appropriation would require council approval. This fund is restricted for purposes "to encourage,
promote and foster economic development and cultural enhancement, tourism and pursue
regional promotion for the City of Owasso, Oklahoma." The Tulsa's Future II program fits within
the purpose of the Hotel Tax Fund.
RECOMMENDATION:
Staff recommends Owasso City Council approval of participation in the Tulsa Metro Chamber
Tulsa's Future II economic development program for a one-year investment of $15,000, and
further recommends approval of a budget amendment, increasing the appropriation for
expenditures in the Hotel Tax Fund.
000 APP%
The city Wittioui LiMiIS.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Dan Yancey
Chief of Police
SUBJECT: Acquisition of Personal Video Cameras for Police Personnel
DATE: March 11, 2011
BACKGROUND:
Over the past four years the Owasso Police Department has been utilizing in-car video cameras
in patrol cars. Currently, about one-third of the department's patrol fleet is equipped with these
cameras. In-car video has proven to be a valuable asset to individual officers and the
department as a whole; however, there are limitations to a fixed camera system that remains in
the car. This fixed system does not allow the officer to film activity that occurs away from the car.
Since the majority of police activity does not occur in front of the police car, the majority of
incidents officers respond to are not captured on video. Additionally, the department has been
limited in the ability to purchase in-car video due to the high cost of the individual systems. This
cost limitation has prevented the department from equipping each member of the patrol
division with a camera system.
Recognizing the above limitations of in-car video, Department staff began researching
alternatives to in-car video with the goal of identifying video options that would stay with the
officers when they left their patrol cars. This research identified a broad range of video systems
that could be attached to an officer's uniform and record events anywhere the officer went.
Research of these "Personal video cameras" revealed many benefits, the primary being that the
portability of these cameras would allow an officer to film all of their contact with citizens. This
ability would enhance officer safety, increase prosecution rates, improve public perception,
reduce officer complaints, and enhance training. In-car video systems have already proven
invaluable in resolving citizen complaints and reducing civil liability; therefore, it is believed that
Personal video cameras will have a greater impact in these areas due to their portability. In
addition, Personal video cameras are rnuch less expensive compared to in-car video, which
would allow more cameras to be deployed by officers in the field. On average, the department
could purchase six Personal video cameras for the price of one in-car system.
REQUEST FOR PROPOSALS:
A Request for Proposals RFP) was sent to three different vendors. Responses to the RFP were due
no later than March 7, 201 1 . Three vendors submitted quotes, with only one vendor meeting the
specifications set forth in the Department's evaluation process. VIEVU ( Seattle, Washington)
returned the only qualified quote at $31,489 for 35 personal video cameras.
COMMENTS:
The total cost of the project, to include requirements for IT storage, was expected to be less than
$45,000. Bids for the cameras came in at $31,549.25; the remaining funding ($13,450.75) will fund
costs associated with IT storage. Expected delivery time of the cameras, if approved, is
approximately 2 weeks. Expected deployment date to the street, post-policy development,
training, and IT setup is July 1, 2011.
FUNDING:
Partial funding for this project has been identified, and, if approved, $23,000 would be
reallocated from other departments in the General Fund to the Police Department for this
purchase. Funding for the remaining $22,000 would be from General Fund reserves, thus
requiring City Council approval of a supplemental appropriation.
RECOMMENDATION:
Staff recommends City Council approval of the purchase of 35 personal video cameras from
VIEVU in the amount of $31,548.25; and approval of a supplemental appropriation in the
General Fund, Police Services budget, increasing the appropriation for expenditures by $22,000.
ATTACHMENTS:
1. VIEVU Quote
IREQUEST FOR PROPOSAL
and
QUOTE PP SPECIFICATIONS
for
Personal Video System
for
Police Department-Patrol. Division
March 2, 201.1
CITY P WASS
OWASSO, OKLAHOMA
t a If the rc 01 ntar s on,comphant on any quote V,-C icatiotl (10CUu~ entafion Should be
provided that shows altema.tiveS to that sp(,~ i cation.
1. SYstctm ComPonents, System §l'eatttres p cificatlons
Each system shall include all Of the following iteim, included in the co,t Of tlly system,
at no additional charge fQr any, component list('&
A Low light capability without the use of external lightlrr
b, Enhanced itrage, Quality
c. Digital signature Security
d Four hour recording tirpe
e. Four hour battery life
f. Minimum of 4 of Memory
g• Date and lime capability
h_ li.'tir fmurn of 640X48O Res~ifutinn
i. Color Video and Audio capability
J• k"Yia4e+.i0r,pro Wf and rug edited for LIw nft"?rcerneOL appiicf~ .jon
k< No larger' in cfirnensions than .S" X 2.5" X 1.5:.
1. Capable of affixing t standard police uniform without alteration,
Mr ioftware cap~ible to Winduws 2000, Xp, Vista and 'indovrs
n. One, ?ouch Acrivati n
0. Pour "hour battery re-charge time
p. User I'D capability for chain of rdistody pu, rpose A
OWAS
BASE QUC)TE2:
°ltrrty-Five Personal Video S stem per e'TIC]Osed :sIX, :ifications. They laid f01- these.
Systems shall include the following, acce,&sones for c.aob svste t.
121V car adapter and AC cluarger
- L'SB Cable
Pier Back clip and Spring Clip
4 Software Pael a e per enclirsecl specifications to includes
*Software for Server
- Software that supports viewing frc>tt2 at leas, :five different c; nrp to
- Administrative client workstation `~of ware that f?erinits Copying of CDs from a
elesi ,hated computer.
Server Hardware. Capability ofdov loadin throng UST-3 Cable,
Note: Attach detailed rice breakdown for all item, listed above.
Natne o col-It!'r riv
rrr to l erne. of Ve11 l r .
z. r
r ,..:._.........z.
4 t. i'{
A(idress
E ~ I . ? f f
d
' Al' Joiln St #202
tinier Statics
Phone 5 - 4548
Fax 2106-299-3380
BN To,
Owasso Police Department
1 ? ? N. Main
Owasso, OK 740 55. USA
VIE` U Invoice 1. 000'2096
Slip To
Owasso Police Evpartrnent
111 N. Main
Owasso.. OK 74055, NSA
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TO: The Honorable Mayor and City Council
City of Owasso
FROM: Karl Fritschen
Community Development Director
SUBJECT: OZ 11-01 (Rezoning of a 15 acre tract to RS-3)
DATE: March I 'l, 2011
BACKGROUND:
On February 7, 2011 the Owasso Planning Commission reviewed and approved OA 11-01, which
was a request for the annexation of approximately 15 acres of land containing part of the
Maple Glen II subdivision. The City Council subsequently approved the annexation request on
February 15, 2011. Given that this annexation request was a retro-annexation (due to a previous
oversight by Owasso Land Trust and the City of Owasso), the final plat for Maple Glen II was
recorded in Tulsa County in the Fall of 2010, which included a portion of the 15 acre subject
tract. All of the associated engineering drawings as part of Maple Glen II were reviewed and
approved by the City of Owasso. Maple Glen I and 11, including the 15 acre tract annexed into
the City of Owasso on February 15, 20-11, were included in the master plan for the entire Maple
Glen Development (formally known as Winchester Ridge). The portion of the Maple Glen II
subdivision covered by OA 11-01 contains lot sizes that are a minimum of 65' in width, which
corresponds to the zoning district of RS-3.
SURROUNDING LAND USE/ZONING DESIGNATIONS:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
Residential
North
Single Family
Single Family
Residential
Owasso
RS-3
Residential
South
Agri
culture
Undeveloped
Residential
Tulsa County
A
East
Agri
culture
Undeveloped
Residential
Tulsa County
A
West
OPUD 04-04
Single Family
Residential
Owasso
Residential
DEVELOPMENT PROCESS:
Step One, Annexation
Annexation is the method whereby land located outside the city limits is made a part of the city.
Property owners and land developers sometimes choose to have their property annexed into
Owasso in order to receive Owasso municipal services, such as police protection, refuse
collection, and sanitary sewer.
Step Two Rezoning
The second step in the development of a piece of property in Owasso is rezoning. When a
property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In
order to develop the property, the land must be zoned for particular kinds of uses, such as
residential, office, commercial, or industrial. Rezoning decisions are made in accordance with
the growth policy displayed in the Owasso Master Plan.
One type of rezoning that a developer may choose to seek is a Planned Unit Development, or
PUD. When a development proposes to exhibit a mixture of uses with specific regulations and
standards unique to a particular tract of land, a PUD is often the preferred land use control
mechanism.
Step 3, Platting
A preliminary plat is required for any development that proposes to divide land into two or more
lots. Preliminary plats illustrate the development concept for the property, and are often
modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the
Owasso Planning Commission. Sometimes, difficult development issues such as existing utility
lines, wells, or easements are brought to light at the preliminary plat stage and must be
remedied prior to development.
After the preliminary plat has been reviewed by the City and various utility companies,
construction plans for the development's infrastructure are submitted. These plans include
specifications and drawings for stormwater drainage, streets and grading and erosion control,
waterlines, stormwater detention, and wastewater lines. Often, approval is required of other
agencies, such as the Department of Environmental Quality for wastewater collection and the
US Army Corps of Engineers for properties that may be development sensitive.
Once the property development proposal shows a division of lots that is acceptable to both the
developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the
layout and dimension of lots included on the final plat, right-of-way widths, easements, and
other physical characteristics that must be provided for review by the City. After obtaining
approval from the TAC and Planning Commission, the final plat is considered by the City
Council. If approved, the final plat is filed with the office of the County Clerk and governs all
future development on that property.
Another form of property division that can be considered in some cases is a lot split or lot tie. Lot
splits or ties are minor subdivisions of property into three or fewer tracts, and do not provide for
any new public streets. Typically, this is an appropriate option for a land owner who wishes to
take large undeveloped parcels of land and divide it into two or three smaller tracts.
Step 4, Site Plan Preparation
Site plans are reviewed by the TAC. Issues such as building setbacks, parking, access,
landscaping, and building footprint are presented in the site plan. Once a site plan is approved,
the development is clear to apply for a building permit and to submit construction plans for the
building's foundation, plumbing, electrical system, and HVAC.
ANALYSIS:
The requested zoning change is necessary to assign a zoning that is in conformity with the
approved and filed plat for Maple Glen II. Some infrastructure has been installed in Maple Glen
II, but there have been no building permits issued. All future phases of Maple Glen that may fall
within the 15 acre tract will be required to follow normal City development and review
procedures. The project is served with Owasso sanitary sewer service, water by Washington
County Rural #3, and fire and EMS by Owasso.
OWASSO PLANNING COMMISSION:
The Owasso Planning Commission approved the rezoning request at their regularly scheduled
meeting on Monday, March 7, 2011.
RECOMMENDATION:
Staff recommends City Council approval of OZ 11-01.
ATTACHMENTS:
A. Location Map
oz 11-01
t K'Al 1()\ 41.\il
1A 1*""Oe V
OeT City Wifi"aufi Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: February 2011 Winter Weather Event
Authorize Payment for Snow and Ice Removal Services
DATE: March 11, 2011
BACKGROUND:
On February 1, 2011, the City of Owasso experienced an unprecedented winter storm event,
receiving approximately 21 inches of sleet and snow. Unlike any previous event, the record
breaking amount of ice and snow accumulation created extraordinarily hazardous conditions.
Governor Mary Fallin requested an emergency declaration for the entire State of Oklahoma and
it was approved by the President of the United States, along with an authorization to FEMA to
supplement state and local response efforts to the storm.
Prior to this 100-year winter storm event, City staff began planning for the forecasted blizzard
conditions and determined that additional resources would be needed to assist the Public Works
crews with clearing the main arterial streets. In addition, if forecasted accurately, staff
anticipated the possibility of needing additional resources to alleviate the storm's impact on
residential streets. It is important to note, that snow and ice removal on residential streets is not a
typical service provided following a moderate snow event and has only occurred one other
time in Owasso's history.
Early in the storm event, Public Works crews, along with the additional resources, focused their
efforts on removing snow and ice from the city's main street grid. Once the major roadways
were traversable, all crews were deployed into the residential areas. The snow and ice removal
process was complete within one week, reportedly several days ahead of the efforts in
surrounding communities.
Below is a listing of the additional resources utilized and the associated cost
Ira M. Green Construction
$11,400
Developers Paving, LLC
$17,355
H&H Construction Inc.
$ 7,455
BRB Contractors, Inc.
2,730
Total $38,940
FUNDING:
Funds are currently available in the FY 2010-2011 Streets Division Budget. However, a
supplemental appropriation will be necessary before the end of the fiscal year in order to
complete budgeted projects within the Street Division without exceeding the available fund
balance. Additionally, the state of emergency declaration provides a formal mechanism for
local governments to seek reimbursement for storm related costs. Staff anticipates the
opportunity to apply for Federal funding to help offset some of the city's cost as a result of this
storm event.
RECOMMENDATION:
According to City Ordinance, purchases or contracts exceeding $25,000 require City Council
approval. While the four separate contractors are requesting payment in amounts less than
$25,000, the combined total for snow removal services exceeds this limit. In an effort to fully
inform the Council and general public of the total cost associated with activities related to
February's 100-year snowfall, staff is presenting the proposed authorization for payments based
upon the total cost of services.
As such, staff recommends City Council approval of contracts and authorization of payment for
snow and ice removal services in the amount of $11,400 to Ira M. Green Construction; $17,355 to
Developers Paving, L.L.C.; $7,455 to H&H Construction Incorporated; and $2,730 to BRB
Contractors, Incorporated.
ATTACHMENT:
A. Ira M. Green Construction Invoice
B. Developers Paving, LLC Invoice
C. H&H Construction Inc. Invoice
D. BRB Contractors, Inc. Invoice
ATTACHMENT A
Ira M. Green Construction
P.O. Box 813
Claremore, Ok 74018
City Of Owasso
Snow removal -
Tuesday February 1, 2011
9:30 am to 6:00 pm 9.5 Hours
2 each Cat 140G Road Graders Total 19 Hours (c~ $105.00 = $1,995.00
2 sets Cutting Edges - Bolts and Labor -used 60% of existing $310.80 X 2 = $620.00
Thursday February 03, 2011
10 am to 5:30 pm 7.5 Hours
2 Each Cat 140G Road Graders
Total 15 Hours @ $105.00=
$1,575.00
2 sets Cutting Edges, bolts & Labor to install -$518.00 X 2 Each
$1,036.00
Friday February 04, 2011
10 am to 5:30 pm 7.5 Hours
2 Each Cat 140G Road Graders
Total 15 Hours c $105.00=
$1,575.00
2 sets Cutting Edges, bolts & Labor to install -$518.00 X 2 Each
$1,036.00
Saturday February 05, 2011
9:30 am to 5 pm 7.5 Hours
2 Each Cat 140G Road Graders
Total 15 Hours $105.00=
$1,575.00
Sunday February 06, 2011
9:30 am to 4:30 pm 7 Hours
2 Each Cat 140G Road Graders
Total 14 Hours $105.00=
$1,470.00
1 set Cutting Edges, Bolts and Labor
$ 518.00
Total Tuesday through Sunday $11,400.00
Cutting edge breakdown:
Cutting Edge $187.00 Each half plus Taxes x 2 = total both halves $402.00
Nuts and Bolts $ 81 215
Labor to install $ 35.00
ATTACHMENT B
Developers Paving, L.L.C.
12150 E. 96th St. N., Ste. 200
Owasso, OK 74055
Phone:
Fax .
City of Owasso Public Works Department
ATTN: John Feary
PO Box 180
Owasso, OK 74055
Inv. 2011-1099
Inv. Date: 02/17/2011
Project Code: c 5010
Customer Code: Cityofow
Page: 1
* * * INVOICE * * *
Snow removal
Fri night/Sat morning - Feb 4th and 5th
7 pm - 7 am with 30 minute break
Loader
11.00
a
110.0000
1,210.00
Motor grader
11.00
a
120.0000
1,320.00
Skid Steer
11.00
is
85.0000
935.00
Sat Feb 5th
Loader
11.00
a
110.0000
1,210.00
Motor grader
11.00
is
120.0000
1,320.00
Skid Steer
10.00
a
85.0000
850.00
Sat night/Sun morning - Feb 5th & 6th
7 pm - 8 am with 30 minute break
Loader
12.50
a
110.0000
1,375.00
Motor grader
12.50
a
120.0000
1,500.00
Skid Steer
12.50
a
85.0000
1,062.50
Sun Feb 6th
Loader
9.50
a
110.0000
1,045.00
Motor grader
9.00
51
120.0000
1,080.00
Backhoe
7.00
a
85.0000
595.00
Sun night/Mon morning Feb 6th & 7th
7 pm - 3:30 am
Loader
8.50
a
110.0000
935.00
Backhoe
8.50
a
85.0000
722.50
Skid Steer
5.00
is
85.0000
425.00
Motor grader
5.00
a
120.0000
600.00
Mon Feb 7th
Loader
6.00
a
110.0000
660.00
Backhoe
6.00
a
85.0000
510.00
Sub-Total...
17,355.00
O r i g i n a l
Continued on next page...
Developers Paving, L.L.C.
12150 E. 96th St. N., Ste. 200
Owasso, OK 74055
Phone:
Fax :
City of Owasso Public Works Department
ATTN: John Feary
PO Box 180
Owasso, OK 74055
Inv. 2011-1099
Inv. Date: 02/17/2011
Project Code: c 5010
Customer Code: Cityofow
Page: 2
* * * INVOICE * * *
Total Invoice... 17,355.00
O r i g i n a l
Accounts are due upon receipt
ATTACHMENT C
H & H CONSTRUCTION INC.
P.O. BOX 704
COLLINSVILLLE, OK. 74021
(918)639-6050
City of Owasso
Snow Removal Residential
2/8/11
2/5-2/6 Loader 28.5 hrs. $3,847.50
2/5-2/6 Skid Steer 27 hrs. $1,755.00
2/5-2/6 Skid Steer 28.5 Hrs. $1,852.50
TOTAL BALANCE DUE $7,455.00
ATTACHMENT D
Employee
Terry Dix
R. Joe Dix
2/5/2011
2/6/2011
Hours
Equip
Hours
Equip
12
SkidSteer
9
WhlLoadr
$ 55.00
$ 660.00
$ 75.00
$ 675.0E
Hours
Equip
Hours
Equip
12
WhlLoadr
9
Truck
$ 75.00
$ 900.00
$ 55.00
$ 495.00
Day Ttl $ 1,560.00 Day Ttl $ 1,170.00
GRAND TOTAL 2 730.00
Customer: City Of Owasso
The Cary Wif ouf Lirnits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Julie Trout Lombardi
City Attorney
SUBJECT: Ordinance No. 981 Containing Amendments to Part 15, Traffic and Vehicles, of
the Owasso Code of Ordinances.
DATE: March 11, 2011
BACKGROUND:
Staff is currently making preparations to publish the Owasso Code of Ordinances online from the
City's website. Prior to making the Code available online, staff has determined that several
parts, chapters and sections within the Code are in need of amendment or repeal. In some
instances, applicable state law serving as the authority and foundation for an ordinance has
changed thereby requiring amendment of that ordinance. Other ordinances within the Code
are either outdated, inapplicable or in opposition to common custom or practice and not
enforced. Recognizing that the Code of Ordinances governing the City of Owasso should be as
current and consistent with both state law and actual practice as possible, it is desirable to
discern where revisions and updates are necessitated within the Code and rnake changes
before the Code is made accessible online.
Revisions to the specific sections within Part 15, Traffic and Vehicles, are recommended prior to
online publication:
15-103 DEFINITIONS:
Revision has been made to (4) to include church buses within the general definition of a "bus"
as that term is used within sections of the Code governing traffic, vehicles and driving. Section
15-103 substantially mirrors 47 O.S. §1-105 of the Oklahoma State Statutes and that statute was
amended several years ago to specifically rnake the general definition of "bus" inclusive of
church buses in the state traffic code. Due to the change in state lava, it is suggested that the
corresponding city ordinance also be amended to reflect that change.
Revision has also been made to (25) in this ordinance expanding the definition of "police
officer" as that term is used within Code sections pertaining to traffic, vehicles and driving. The
added language would include authorized officers from other law enforcement agencies and
officers from other jurisdictions who have been cross-deputized as peace officers within the City
of Owasso. The Chief of Police has requested and recommended this addition to Section 15-
103(25) so that traffic: citations issued and arrests rnade in Owasso by authorized officers frorn
other agencies will be legally valid and enforceable.
15-215 AUTHORIZED EMERGENCY VEHICLES
Section 15-215(C) grants exemptions from certain traffic laws to drivers of emergency vehicles
when responding to an emergency or in pursuit of a suspected violator of the law. Section 15-
215(C) currently states that these exemptions are applicable only when an emergency vehicle is
using both visual and audible signals (lights & sirens). The state statute upon which this
ordinance is based, 47 O.S. §11-106, has been amended and now specifically provides that an
emergency vehicle rnust use an audible signal or red and blue flashing lights. Failure to amend
the City's ordinance in conformance with the statute potentially subjects the City to liability if an
emergency vehicle employing only visual or auditory signals rather than both is involved in a
traffic accident while responding to an emergency call. In that situation, an opposing party
could likely establish that the emergency vehicle failed to comply with the City's own governing
ordinance.
15-216 OPERATION OF VEHICLES ON APPROACH OF AUTHORIZED EMERGENCY VEHICLES:
Section 15-216(B) also addresses the use of emergency vehicles and amends the language to
conform with 47 O.S. § 1 1-106 by specifically stating that a police officer operating an
emergency vehicle in response to a mime in progress is not required to use audible signals as
they proceed to the call. Under certain circumstances, police officers responding to a crime in
progress may wish to make a silent approach.
15-217 ACCIDENTS, DUTY TO STOP:
Section 15-217(B) currently provides that a vehicle involved in a traffic accident must report the
accident to the police department if it is apparent that the damage to any vehicle or other
property exceeds three hundred ($300) dollars. This ordinance is based upon 47 O.S. § 10-108
which sets the threshold dollar amount of mandatory reporting following a vehicle accident.
This dollar amount is subject to change by the State Legislature, thus it is preferable to remove
and replace provisions within the City's Code specifying dollar amounts with language that
generically sets the amount as "provided by State law."
15-223 DISPOSITON AND RECORDS OF TRAFFIC CITATIONS, WARRANTS AND COMPLAINTS:
Proposed deletion of language within Section 15-223(A) merely removes from this ordinance a
requirement that an officer who issues a traffic citation deliver the citation to his or her superior
officer for delivery to the municipal court. Per current policy and practice, each officer directly
delivers citations he or she has issued to the municipal court individually rather than to their
superior officer.
The proposed amendment to sub-section (D)
employee to correct or supplement information
currently prohibits all alteration or defacement
correction and supplementation is desired.
of Section 15-223 allows a police officer or
contained on a traffic citation. That section
of a citation. A practical exception allowing
15-306 INSPECTION OF VEHICLES:
The Oklahoma Legislature repealed the statute requiring all vehicles to undergo an annual
inspection and display a valid inspection sticker. Section 15-306 (A) (C) mirror the language of
that defunct law and thus are outdated and inapplicable. However, in an effort to ensure the
safety and operability of vehicles driven on public streets, state law enables law enforcement in
47 O.S. §13-102 to identify vehicles that are clearly unsafe or have equipment so in need of
repair that they pose a hazard to other users of the street. That statute authorizes an officer, with
reasonable cause, to stop a vehicle for the purpose of performing an inspection. If the vehicle is
found to be unsafe or contains faulty equipment, the officer may issue a citation. If the driver
makes the necessary repairs within ten (10) days from the date the citation is issued the court
shall dismiss the charges without assessment of any costs to the driver. However, the vehicle
may not be operated on the streets, except to return the vehicle to the owner's home or take it
to a repair shop, once the citation has been issued. Vehicles with serious mechanical defects
that pose a significant hazard to other users of the street may be towed from the location where
the citation was issued to a garage for repair rather than be driven.
The underpinning of the state statute is a desire to identify vehicles being operated with such
faulty equipment and so in need of repair that they create serious safety risks to the vehicle's
driver and others on the road. Staff proposes amendment of Section 15-306 removing defunct
language requiring annual vehicle inspections and up-to-date vehicle inspection stickers and
replacement of that language with the provisions in 47 O.S. § 13-102 detailing when inspection
of a vehicle may be performed by a police officer and the recourse available to the driver in
the event the vehicle is found to be in unsafe mechanical condition.
15-307 MAINTENANCE AND ADJUSTMENT OF BRAKES:
Repeal of Section 15-307 is recommended because its subject matter is adequately addressed
in Section 15-306 detailed above thereby rendering this section duplicative and unnecessary.
15-402 SCHOOL ZONES:
The proposed amendment to Section 15-402(A) increases the maximum speed limit that may be
imposed in a school zone from thirty-five (35) to forty-five (45) miles per hour. This change is
compelled by the forty-five (45) mile per hour speed limit in effect in the Barnes Elementary
School zone. This change would only increase the maximum speed that the City may deem
appropriate for a particular school zone and in no way would operate to increase or change
the existing speed limit in any other school zone. However, given that the City has designated
the school zone adjacent to Barnes Elementary on 76th Street as a forty-five (45) mile per hour
zone, amendment of this ordinance is needed.
15-515 OVERTAKING AND PASSING IN SCHOOL ZONES:
The proposed amendment to Section 15-515(A) removes the time designation of 8:00 A.M. to
4:00 P.M. from the prohibition against passing other vehicles in a school zone and instead
provides that such action is prohibited at any time when schools are in session.
15-540 LOADS ON VEHICLES:
Repeal of Section 15-540(C) is recommended because that sub-section's subject matter is
adequately addressed in sub-sections (A) and (B). For clarity and to prevent confusion, it is
recommended that sub-section (C) be removed from this ordinance.
15--1315 NIGHTTIME DRIVING OF SCOOTERS:
Repeal of Section 15-1315 is recommended. This section is outdated and the Police Department
does not believe enforcement of this section is either desirable or necessary.
PROPOSED ACTION:
Adoption of Ordinance No. 981 amending Part 15, Traffic and Vehicles, Sections 15-103, 15-2151'
15-216, 15-217, 15-223, 15-306, 15-307, 15-402, 15-515, 15-540 and 15-1315 of the Owasso Code of
Ordinances.
RECOMMENDATION:
Staff recommends City Council approval of Ordinance No. 981.
ATTACHMENT:
A. Ordinance No. 981
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO. 981
AN ORDINANCE RELATING TO PART 15, TR AFFIC AND VEHICLES, CHAPTER 1 , GENERAL
PROVISIONS, CHAPTER 2, ENFORCEMENT, CHAPTER 3, VEHICLE EQUIPMENT, CHAPTER 4,
SPEED REGULATIONS, CHAPTER 5, DRIVING, OVERTAKING, PASSING AND CHAPTER 13,
MOTORCYCLES, SECTIONS 15-103, 15-215, 15-216, 15-217, 15-223, 15-306, 15-307, 15-402,
15-515, 15-540 AND 15-1315 OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO,
OKLAHOMA, AMENDING INDIVIDUAL SECTIONS AS SET FORTH BELOW.
THIS ORDINANCE AMENDS PART 15, CHAPTERS 1, 2, 3, 4, 5 & 13 OF THE CITY OF OWASSO
CODE OF ORDINANCES BY AMENDING THE SECTIONS NAMED ABOVE AND TO BE CODIFIED
AS SHOWN BELOW.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO-WIT:
SECTION ONE (1): Part Fift een, Traffic and Vehicles, Chapter One, General Provisions,
of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended as
follows:
SECTION 15-103 DEFINITIONS
As used herein:
1. "Alley" means any narrow highway ordinarily located in the interior portion of
platted blocks and ordinarily used for service or delivery purposes at the rear of stores,
dwellings, or buildings;
2. "Ambulance" means a motor vehicle constructed, reconstructed or arranged
for the purpose of transporting ill, sick, or injured persons;
3. "Bicycle" means a device propelled by human power upon which any person
may ride, having two (2) tandem wheels, either of which is more than twenty (20) inches
in diameter;
4. "Bus" means every motor vehicle, including church buses, designed for
carrying more than ten (10) passengers and used for the transportation of persons, and
every motor vehicle, other than a taxicab, designed and used for the transportation of
persons for compensation. A "church bus" is any bus operated by a nonprofit religious
organization which transports persons including school-age children to and from religious
activities;
5. ''Controlled access highway" means every highway, street or roadway in
respect to which owners or occupants of abutting lands and other persons have no legal
right of access to or from the same except at such points only and in such manner as
may be determined by the public authority having jurisdiction over such highway, street
or roadway;
6. "Commercial vehicles" means every vehicle designed, maintained, or used
primarily for the transportation of property;
7. "Center lane" means any clearly marked center lane. If the center lane is not
marked and no cars are parked on the roadway, then the center lane is equally
distanced between the curbs or traveled portion of the roadway. In the event a vehicle
or vehicles are parked on one side of the roadway only, then the center lane is equally
distanced from the side of the parked vehicle or vehicles toward the street and curb on
the opposite roadway. If vehicles are parked on each side of the roadway, then the
center lane is equally distanced from the edges of the parked vehicles;
8. "Cross walk" means that part of a roadway at an intersection included within
the connections of the lateral lines of the sidewalks on opposite sides of the street
measured from the curbs; or in the absence of curbs from the edges of the traversable
roadway. "Cross walk" also means any portion of a roadway at an intersection or
elsewhere distinctly indicated for pedestrian crossing by lines or other markings on the
surface;
9. "Drive" or "to drive" means to drive, operate or be in actual physical control of
a vehicle;
10. "Driver or operator" means a person who drives or is in actual physical control
of a vehicle;
11. "Emergency" means an unforeseeable occurrence of temporary duration
causing or resulting in an abnormal increase in traffic volume, cessation or stoppage of
traffic movement, or creation of conditions hazardous to normal traffic movement,
including fire, storm, accident, riot, or spontaneous assembly of large numbers of
pedestrians in such a manner as to impede the flow of traffic;
12. "Emergency vehicle" or "authorized emergency vehicle" means vehicles of the
fire department, police vehicles and ambulances;
13. "Highway," See Street;
14. "Intersection" means:
a. The area embraced within the prolongation or connection of the lateral
curb lines, or, if none, then the lateral boundary lines of the roadway of two
(2) streets, which join one another at, or approximately at, right angles, or the
area within which vehicles traveling upon different streets join at any other
angle, may come in conflict; or
b. Where a street includes two (2) roadways thirty (30) feet or more apart,
then every crossing of each roadway of such divided street by an intersecting
street, shall be regarded as a separate intersection. In the event such
intersecting street also includes two (2) roadways thirty (30) feet or more
apart, then every crossing of two (2) roadways of such streets shall be
regarded as separate intersections;
15. "Laned roadway" means a roadway which is divided into two (2) or more
clearly marked lanes for vehicular traffic;
16. ''Limited access highway'', see controlled access highway;
2
17. "Loading zone" means a space adjacent to a curb reserved for the exclusive
use of vehicles during the loading or unloading of passengers or material. A freight curb
loading zone is a loading zone for the exclusive use of vehicles during the loading or
unloading of freight; a passenger curb loading zone is a loading zone for the exclusive
use of vehicles during the loading or unloading of passengers;
18. ''Limit lines" means boundaries of parking areas, loading zones and non-traffic
areas and lines indicating the proper place for stopping where stops are required;
19. "Motor cycle, motor scooter, and motor bicycle" mean a motor vehicle, other
than a tractor, having a seat or saddle for the use of the driver and designed to travel on
not more than three (3) wheels in contact with the ground, but excluding a tractor;
20. "Motor vehicle" means every vehicle which is self-propelled and every vehicle
which is propelled by electric power obtained from overhead trolley wires, but not
operated upon rails;
21. "Official time" shall mean whenever certain hours are named herein they shall
mean Central Standard Time, or Daylight Savings Time, as may be in current use in the
city;
22. "Official traffic control device" means all signs, signals, markings, and devices
not inconsistent with this ordinance, placed or erected by authority of a public body or
official having jurisdiction, for the purpose of regulating, warning, or guiding traffic;
23. "Park or parking" means the standing of a vehicle whether occupied or not,
otherwise than temporarily for the purpose of, and while actually engaged in loading or
unloading merchandise or passengers, providing such loading and unloading is in an
authorized place;
24. "Pedestrian" means any person afoot;
25. ''Police officer" means every officer of the municipal police department, or
any officer authorized to direct or regulate traffic, or to make arrests for violation of traffic
regulations including authorized officers from other law enforcement agencies and
officers who have been cross-deputized by the City of Owasso;
26. "Private road or roadway" means a way or place in private ownership or
leading to property in private ownership and used for vehicular traffic by the owner and
those having express or implied permission from the owner;
27. "Railroad'' means a carrier of persons or property upon cars other than
streetcars operated upon stationary rails;
28. "Railroad train" means a steam engine, electric or other motor, with or without
cars coupled thereto, operated upon rails, except streetcars;
29. "Residence district" means the territory contiguous to and including a highway
not comprising a business district;
30. "Right-of-way" means the privilege of the immediate use of the roadway. It is
the right of one vehicle or pedestrian to proceed in a lawful manner in preference to
another vehicle or pedestrian approaching under such circumstances of direction,
speed and proximity as to give rise to danger of collision unless one grants precedence
to the other;
31. ''Roadway" means that portion of a street improved, designed, ordinarily used
for vehicular travel, exclusive of the shoulders. In the event a street includes two (2) or
more separate roadways, the term roadway, as used herein, shall refer to any such
roadway, separately, but not to all such roadways, collectively;
32. "Safety zone" means the area or space officially set apart within a roadway
for the exclusive use of pedestrians and which is protected or is so marked or indicated
by adequate signs as to be plainly visible at all times, while set apart as a safety zone;
33. "School bus" means every motor vehicle owned by a public or governmental
agency and operated for the transportation of children to or from school or privately
owned and operated for compensation for the transportation of children to or from
school; provided, however, that this definition of "school bus" shall not be extended to
include buses normally used in city transit which may be used part time for the
transportation of school children during some portion of the day;
34. "School zone" means all streets or portions of streets immediately adjacent to
a school, or school ground, where same is adjacent and for a distance of three hundred
(300) feet in each direction;
35. "Sidewalk" means that portion of a street between the curb lines or at lateral
lines of the roadway and adjacent property lines, intended for use of pedestrians;
36. "Stand" or "standing" means any stopping or halting of a vehicle whether
occupied or not, otherwise than temporarily for the purpose of and while actually
engaged in receiving or discharging passengers;
37. "Stop," when required, shall mean the complete cessation from movement;
38. "Stop or stopping," when prohibited, means any halting even momentarily of
a vehicle whether occupied or not, except when necessary to avoid conflict with other
traffic or in compliance with the direction of a police officer or traffic signal;
39. "Street" or "highway" means the entire width between the boundary lines of
every way when any part thereof is open to the use of the public for purposes of
vehicular travel;
40. "Through street or highway" means a street, or boulevard or highway or
portion thereof at the entrances to which:
a. Vehicular traffic from intersecting streets or highways is required by law
to come to a full stop before entering or crossing; and
b. Stop signs are erected as provided in this part;
41. "Traffic" means pedestrians, ridden or herded animals, vehicles and other
conveyances, either singularly or together, while using any highway or street for purpose
of travel;
42. "Traffic control devices or signals" mean any device legally authorized and
used for the purpose of regulating, warning or guiding traffic;
43. " U-turn" means a turn by which a vehicle reverses its course of travel on the
same street;
44. "Vehicle" means every device in, upon, or by which any person or property is,
or may be transported, or drawn, upon a highway or street, except devices moved by
human power or used exclusively upon stationary rails or tracks.
State Law Reference: Definitions, state traffic code, 47 O.S. Sections 1-101 et seq.
SECTION TWO (2): Part Fifteen, Traffic and Vehicles, Chapter Two, Enforcement, of
the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended as follows:
SECTION 15-215 AUTHORIZED EMERGENCY VEHICLES
A. The driver of an authorized emergency vehicle, when responding to an
emergency call or when in the pursuit of an actual or suspected violator of the law or
ordinance or when responding to but not upon returning from a fire alarm, may exercise
the privileges set forth in this section, but subject to the conditions stated in this section.
B. The driver of an authorized emergency vehicle may do any of the following
when in pursuit of an actual or suspected violator of the law or ordinance or when
responding to but not upon returning from a fire alarm:
Park or stand, irrespective of the provisions of this part;
2. Proceed past a red or stop signal or stop sign, but only after slowing
down as may be necessary for safe operation;
3. Exceed the maximum speed limits so long as life or property is not
endangered; or
4. Disregard regulations governing direction of movement or turning in
specific directions.
C. The exemptions granted in this section to an authorized emergency vehicle
shall apply only when the driver of any such vehicle is properly and lawfully making use
of an audible signal or of flashing red or blue lights or a combination of flashing red and
blue lights except that an authorized emergency vehicle operated as a police vehicle
need not be equipped with or display a red light visible from in front of the vehicle.
D. The provisions of this section shall not relieve the driver of an authorized
emergency vehicle from the duty to drive with due regard for the safety of all persons,
nor shall such provisions protect the driver from the consequences of his reckless
disregard for the safety of others.
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State Law Reference: Emergency vehicle driving rules, 47 O.S. Section 1 1-106.
SECTION 15-216 OPERATION OF VEHICLES ON APPROACH OF AUTHORIZED
EMERGENCY VEHICLES
A. Upon the immediate approach of an authorized emergency vehicle making
use of audible and visual signals meeting the requirements of the laws of this state, or of
a police vehicle properly and lawfully making use of an audible signal only, the driver of
every other vehicle shall yield the right of way and shall immediately drive to a position
parallel to, and as close as possible to, the right hand edge or curb of the roadway clear
of any intersection, and shall stop and remain in such position until the authorized
emergency vehicle has passed, except when otherwise directed by a police officer.
B. This section shall not be construed to require an officer operating a police
vehicle properly and lawfully in response to a crime in progress to use audible signals, nor
shall it operate to relieve the driver of an authorized emergency vehicle from the duty to
drive with due regard for the safety of all persons using the highway.
State Law Reference: Authorized emergency vehicles and their equipment, 47 O.S.
Sections 1 1-106, 12-218; approach of emergency vehicles, 47 O.S. Section 11-405.
SECTION 15-217 ACCIDENTS, DUTY TO STOP
A. The driver of any vehicle involved in an accident resulting in injury to or death
of any person or damage to any vehicle or property shall immediately stop his vehicle at
the scene of such accident, or as close thereto as possible, return to and remain at the
scene of the accident until he has given his name, address and the registration of his
vehicle and shall upon request exhibit his driver's license to the person injured or the
driver or occupant of, or person attending, any vehicle collided with, and shall render to
any person injured in such accident reasonable assistance, including the carrying or
making arrangement for the carrying of such persons to a physician, surgeon or hospital
for medical and surgical treatment if it is apparent that this treatment is necessary, or if
such is requested by the injured person. Each such stop shall be made without
obstructing traffic more than is necessary.
B. The driver of a vehicle which is in any manner involved in an accident
resulting in bodily injury to or death of any person, or in which it is apparent that damage
to one vehicle or other property is in excess of the amount provided for by state law,
shall, as soon as practicable, report such accident to a police officer or to the police
department. If a driver makes out a written report of the accident in the office of the
police department as soon as practicable after the accident, which report is to be
forwarded to the state department of public safety in accordance with state law, the
driver shall be deemed to be in compliance with this section.
C. Any person failing to stop or to comply with any of the requirements of this
section shall be guilty of a misdemeanor and upon conviction thereof may be fined as
provided in Section 1-108 of this code.
State Law Reference: Accident reports, 47 O.S. Sections 10-101 et. seq.
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SECTION 15-223 DISPOSITION AND RECORDS OF TRAFFIC CITATIONS, WARRANTS,
AND COMPLAINTS
A. Every police officer upon issuing a traffic citation to an alleged violator of any
provision of the motor vehicle laws of this state or any traffic law of this city shall deposit
the original and a duplicate copy of the citation with the municipal court.
B. Upon the filing of the original citation in the municipal court, the citation may
be disposed of only by trial in the court or by other official action by a judge of the court,
including forfeiture of bail or by payment of a fine.
C. The chief of police shall maintain a record of all warrants issued by the
municipal court which are delivered to the police department for service, and of the
final disposition of the warrants.
D. No member of the police department or other officer or public
employee shall dispose of, alter, or deface a traffic citation or any copy thereof, or the
record of the issuance or disposition of any traffic citation, complaint, or warrant, other
than to correct or supplement information contained in the document, in a manner
other than as required in this chapter.
SECTION THREE (3): Part Fifteen, Traffic and Vehicles, Chapter Three, Vehicle
Equipment, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be
amended as follows:
SECTION 15-306 INSPECTION OF VEHICLES
A. City of Owasso police officers may at any time, with reasonable cause
and belief that a vehicle is unsafe or not equipped as required by law, contains
equipment that is not in proper adjustment or repair or that the operator of the vehicle is
not properly licensed, require the driver to stop and submit the vehicle to an inspection
and test as may be appropriate.
B. In the event a vehicle or combination of vehicles is found to be in an
unsafe mechanical condition or not properly equipped as required by law, the officer
making the inspection may give the driver a notice of arrest or written warning. Any
person producing proof within ten (10) working days from the date the citation was
issued that a condition or equipment for which the person was cited as defective,
missing, prohibited, improper, unauthorized or otherwise in violation of this section has
been remedied shall be entitled to dismissal of the charges without assessment of court
costs.
C. No person shall operate or cause to be operated any vehicle or
combination of vehicles after notice of arrest or written warning has been issued of
unsafe condition or that the vehicle is not equipped as required by law, except as may
be necessary to return such vehicle or combination of vehicles to the residence or place
of business of the owner or driver if within a distance of twenty (20) miles or to a garage
until the vehicle and its equipment have been made to conform with the requirements
of this section.
D. Any vehicle or combination of vehicles found to have major mechanical
defects which would be hazardous to other users of the streets if the vehicle were driven
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from the place of inspection shall be towed to a garage for repairs, and any repair
charge, tow charge or storage charge for the repair, removal and storing of the vehicle
shall be the obligation of the owner or operator.
State law reference: 47 O.S. § 13-102, Officers May Inspect a Vehicle and its
Equipment.
SECTION 15-307 MAINTENANCE AND ADJUSTMENT OF BRAKES
REPEAL
SECTION FOUR (4): Part Fifteen, Traffic and Vehicles, Chapter Four, Speed
Regulations, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be
amended as follows:
SECTION 15-402 SCHOOL ZONES
A. The speed in school zones shall be as posted. The maximum speed limit shall
be forty-five (45) miles per hour.
B. No vehicle shall be allowed to park in a posted school zone.
State Law Reference: Local authority to set speed limits, 47 O.S. § 15-102 and § 11-
803.
SECTION FIVE (5): Part Fifteen, Traffic and Vehicles, Chapter Five, Driving,
Overtaking, Passing, of the Code of Ordinances of the City of Owasso, Oklahoma, shall
be amended as follows:
SECTION 15-515 OVERTAKING AND PASSING IN SCHOOL ZONES
A. No driver of a vehicle shall pass any other vehicle which is in motion and
being driven in the same direction in any school zone when schools are in session.
B. Wherever a school zone is located on a multiple lane street which is
divided into three (3) or more clearly marked lanes for traffic or where the right half of the
roadway has been divided into two (2) or more lanes, or on one-way streets, vehicles
shall be allowed to pass slower moving vehicles being driven in the same direction where
passing does not involve a change of lane movement.
SECTION 15-540 LOADS ON VEHICLES
A. No vehicle shall be driven or moved on any highway unless the vehicle is so
constructed or loaded as to prevent any of its load from dropping, shifting, leaking,
blowing or otherwise escaping therefrom, except that sand may be dropped for the
purpose of securing traction, or water or other substances may be sprinkled on a road-
way in cleaning or maintaining the roadway.
B. No person shall operate on any highway any vehicle with any load unless the
load and any covering thereon is securely fastened so as to prevent the covering or load
from becoming loose, detached or in any manner a hazard to other users of the
highway. Any vehicle loaded with sand, cinders, or other loose material susceptible to
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blowing or escaping by reason of wind shall have the load covered or dampened so as
to prevent the blowing or escaping of the load from the vehicle.
SECTION SIX (6): Part Fifteen, Traffic and Vehicles, Chapter Thirteen, Motorcycles, of
the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended as follows:
ECTION 15-1315 NIGHTTIME DRIVING OF SCOOTERS
REPEAL
SECTION SEVEN (7): REPEALER
All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed
to the extent of the conflict only.
SECTION EIGHT (8): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective,
the remaining portion shall not be affected but shall remain in full force and effect.
SECTION NINE (9): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of
final passage as provided by state law.
SECTION TEN (10): CODIFICATION
The City of Owasso Code of Ordinances is hereby amended as shown above and
codified in Part 15, Chapters 1, 2, 3, 4, 5 and 13 as sections 15-103, 15-215, 15-216, 15-217,
15-223, 15-306, 15-307, 15-402, 15-515, 15-540 & 15-1315.
PASSED by the City Council of the City of Owasso, Oklahoma on the 15th day of
March, 2011.
Doug Bonebrake, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED as to form and legality this 15th day of March, 2011.
Julie Lombardi, City Attorney
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