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Home My WebLink About2011.03.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY RECEIVED TYPE OF MEETING: Regular MAR 1 2�11 DATE: March 15, 2011 TIME: 6:30 p.m. City ClerWs PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, March 11, 2011. Sherry Bishop, Oy Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the March 1, 2011 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledge receipt of the monthly FY 2010-2011 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 1, 2011 The Owasso Public Golf Authority met in regular session on Tuesday, March 1, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, February 25, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 6:52 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chair None Jon Sinex, Vice Chair Steve Cataudella, Trustee Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the February 15, 2011 Regular Meeting, B, Approval of Claims. Mr. Sinex moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims totaling $6,266.80. The payroll payment reports for pay period ending 2/12/11 were also included. YEA: Bonebrake, Guevara, Cataudella, Stovall, Sinex NAY: None Motion carried 5-0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5, REPORT FROM OPGA MANAGER No report. Owasso Public Golf Authority March 1, 2011 ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Stovall moved, seconded by Mr. Guevara, to adjourn the meeting. YEA: Guevara, Bonebrake, Cataudella, Stovall, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 6:53 p.m. Klan Kamas, Minute Clerk Doug Bonebrake, Chairman 2 Claims List 03/15/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 274.93 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 85.34 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 172.18 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 420.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 497.12 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 192.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 882.29 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 227.77 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 244.33 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 440.82 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 94.72 JPMORGAN CHASE BANK COKE -COKE PRODUCTS 324.27 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 116.67 BGR DAILY ACCT. REIMB PETTY CASH 527.02 BEN E. KEITH CO. FOOD 148.65 BEN E. KEITH CO. FOOD 324.06 JPMORGAN CHASE BANK COKE -COKE PRODUCTS 129.46 JPMORGAN CHASE BANK TAYLORMADE-MERCHANDISE 291.74 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,821.16 TOTAL OPGA 7,214.53 CART OPERATIONS JJPMORGAN CHASE BANK ROBERTSON-TIRES 119.80 TOTAL CART OPERATIONS 119.80 COURSE MAINT JPMORGAN CHASE BANK WIN FIELD-PREEMERGENTS 140.00 JPMORGAN CHASE BANK LOWES-CEILING REGISTER 11.69 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 110.30 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 1.02 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES 5.94 JPMORGAN CHASE BANK ATWOODS-HAY BALES 63.92 JPMORGAN CHASE BANK ATWOODS-SPRAY GUN/PINS 23.95 JPMORGAN CHASE BANK ATWOODS-TEE MARKERS 109.27 TIMOTHY BOYCE SAND 345.00 JPMORGAN CHASE BANK LOWES-ELECTRICAL OUTLET 15.98 JPMORGAN CHASE BANK LUBER BROS-BEARING 94.45 JPMORGAN CHASE BANK LUBER BROS-LIFT CYLINDER 88.16 JPMORGAN CHASE BANK GRAINGER-VALVE 18.21 JPMORGAN CHASE BANK R & R PRODUCTS -PARTS 336.80 AT&T CONSOLIDATED PHONE BILL 43.08 JPMORGAN CHASE BANK ADVANCE AUTO -OIL ABSORBEN 4.99 JPMORGAN CHASE BANK OREILLYS-GREASE FITTINGS 11.98 JPMORGAN CHASE BANK OREILLYS-SPARK PLUGS 17.28 JPMORGAN CHASE BANK LOWES-GRADE STAKES 6.96 JPMORGAN CHASE BANK LOWES-DRAINAGE SUPPLIES 233.56 JPMORGAN CHASE BANK LOWES-WIRE 41.78 Page 1 Claims List 03/15/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK VICTOR WELD -SUPPLIES 119.05 JPMORGAN CHASE BANK LUBER BROS-TIE ROD END 126.07 JPMORGAN CHASE BANK OREILLYS-BATTERIES 137.73 JPMORGAN CHASE BANK TUCKER JANT'L-SUPPLIES 36.75 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 3.17 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 503.32 TOTAL COURSE MAINT 2,650.41 FOOD & BEV BEN E. KEITH CO. SUPPLIES 33.00 TOTAL FOOD & BEV 33.00 GOLF ADMIN AT&T CONSOLIDATED PHONE BILL 168.78 JPMORGAN CHASE BANK SCOREBOARD -ENGRAVING 70.00 JPMORGAN CHASE BANK AKDAR SHRINE -ADVERTISING 125.00 JPMORGAN CHASE BANK SUMOTEXT-TEXT SERVICE 79.00 JPMORGAN CHASE BANK SOUTH CENTRAL -MEETING 175.00 TOTAL GOLF ADMIN 617.78 10,635.5 FUND GRAND TOTAL OPGA GRAND TOTAL $10,635.52 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 02/26/2011 Department Payroll Expenses Total Expenses Golf Shop Operations 2,060.48 3,202.78 Cart Operations 855.22 976.24 Golf Course Operations 7,530.91 11,531.27 Food & Beverage 112.38 128.29 General & Administration 3,184.22 4,627.57 FUND TOTAL 13,743.21 20,466.15 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2010-2011 Statement of Revenues & Expenses As of February 2011 and 2010 February 28, 2011 February 28, 2010 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 12,791 211,290 643,500 32.83% 12,920 299,665 667,000 43.09% Merchandise sales 3,895 66,947 185,000 36.19% 3,064 75,539 185,000 39.22% COS -- merchandise (1,618) (50,193) (140,000) 35.85% (2,210) (56,448) (140,000) 38.74% Food & beverage 1,362 48,941 205,000 23.87% 1,917 71,642 205,000 34.05% COS -- food & beverage (899) (25,793) (72,000) 35.82% (644) (40,485) (76,000) 52.31 % Interest & other 2 22,326 54,800 40.74% 5,050 23,927 33,000 57.18% TOTAL OPERATING REVENUES 15,531 273,518 876,300 31.21% 20,097 373,841 874,000 42.77% OPERATING EXPENSES: Personal services 39,284 417,223 626,338 66.61 % 39,768 424,019 619,305 68.47% Materials & supplies 1,095 91,223 93,060 98.03% 8,008 69,774 90,060 77.47% Other services 6,265 92,565 128,540 72.01 % 5,834 90,238 132,300 68.21 % Capital outlay 1,027 126,431 55,000 229.87% - 4,000 4,000 100.00% Debt service 2,357 18,853 28,280 66.67% 2,338 18,703 28,335 66.01 % TOTAL OPERATING EXPENSES 50,027 746,295 931,218 80.14% 55,948 606,734 874,000 69.42% NET INCOME (LOSS) (34,495) (472,777) (54,918) (35,851) (232,893) -