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Home My WebLink About2011.03.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY RECEIVED TYPE OF MEETING: Regular MAR 12011 DATE: March 15, 2011 City Cleflc'5 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, March 11, 2011. Sherry Bishop, Uify Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the March 1, 2011 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledge receipt of the monthly FY 2010-2011 monthly budget status report. Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 1, 2011 The Owasso Public Works Authority met in regular session on Tuesday, March 1, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, February 25, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 6:51 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chair None Jon Sinex, Vice Chair Steve Cataudella, Trustee Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present, STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the February 15, 2011 Regular Meeting. B. Approval of Claims. Mr. Stovall moved, seconded by Mr, Sinex, to approve the OPWA Consent Agenda with claims totaling $1;644,418.68. The payroll payment reports for pay period ending 2/12/11 were included for review, YEA: Bonebrake, Guevara, Cataudella, Stovall, Sinex NAY: None Motion carried 5 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. Owasso Public Works Authority ITEM 5. REPORT FROM OPWA MANAGER No report. ITEM 6. REPORT FROM OPWA ATTORNEY No report. ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Sinex, to adjourn the meeting. YEA: Stovall, Cataudella, Bonebrake, Guevara, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 6:52 p.m. Kian Kamas, Minute Clerk 2 March 7, 2011 Doug Bonebrake, Chairman Claims List 03/15/2011 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION FEES 290.69 TOTAL OPWA 290.69 OPWA ADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 127.30 JPMORGAN CHASE BANK MEETING EXPENSE 50.26 JPMORGAN CHASE BANK APWA -STUDY GUIDENIDEO 173.25 JPMORGAN CHASE BANK LOWES- EXHAUST FAN 31.63 AT &T CONSOLIDATED PHONE BILL 296.38 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 594.44 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 241.20 UNIFIRST HOLDINGS LP UNIFORM SERVICES 44.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.00 JPMORGAN CHASE BANK MEETING EXPENSE 125.36 JPMORGAN CHASE BANK MEETING EXPENSE 54.51 JPMORGAN CHASE BANK LOWES- BROOMS 35.12 TOTAL OPWA ADMINISTRATION 1,813.45 UTILITY BILLING KATHLEEN A BALSIGER METER READER 213.75 KATHLEEN A BALSIGER METER READER 258.75 TYRONE EUGENE DINKINS METER READER 582.45 DAVID R. OLINGHOUSE METER READER 440.55 MARK MEYER METER READER 322.65 TODD C. KIMBALL METER READER 407.70 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,203.31 DAVID R. OLINGHOUSE METER READER 270.45 TODD C. KIMBALL METER READER 291.60 TYRONE EUGENE DINKINS METER READER 272.10 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,172.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.98 TOTAL UTILITY BILLING 6,442.28 WATER JPMORGAN CHASE BANK WAYEST -FIT TESTING 200.00 JPMORGAN CHASE BANK MEETING EXPENSE 11.66 JPMORGAN CHASE BANK MEETING EXPENSE 3.29 JPMORGAN CHASE BANK LOWES- COUPLING 11.33 CITY OF TULSA UTILITIES WATER 66,491.27 CITY OF TULSA UTILITIES WATER 80,489.38 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 25.76 SHERWOOD CONSTRUCTION CO, INC CONCRETE 280.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 49.50 CITY GARAGE LABOR & OVERHEAD - FEB, 2 1,000.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 48.60 JPMORGAN CHASE BANK LOWES -PVC CAP 1.66 ACCURATE ENVIRONMENTAL SLUDGE CLASS 285.00 Page 1 Claims List 03/15/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK ARMOR- PROTECTIVE CLOTHING 34.95 JPMORGAN CHASE BANK WATER PROD -METER CANS 1,248.00 JPMORGAN CHASE BANK WATER PROD - SADDLE 37.55 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 220.16 JPMORGAN CHASE BANK WATER PROD -CLAMP 592.15 JPMORGAN CHASE BANK WATER PROD -PARTS 19.43 CITY GARAGE PARTS FOR RESALE - FEB, 2 463.73 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - FEB, 2 1,544.96 TOTAL WATER 153,058.38 WASTEWATER TREATMENT FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - FEB, 2 982.25 CITY GARAGE PARTS FOR RESALE - FEB, 2 12.74 JPMORGAN CHASE BANK ARMOR - PROTECTIVE CLOTHING 34.95 ACCURATE ENVIRONMENTAL SLUDGE CLASS 380.00 JPMORGAN CHASE BANK EQUIPMENT ONE- PUMP/WAND 660.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 53.97 CITY GARAGE LABOR & OVERHEAD - FEB, 2 333.33 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 121.01 JPMORGAN CHASE BANK GRAINGER -MULTI TOOL 74.16 AT &T CONSOLIDATED PHONE BILL 126.57 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,306.74 JPMORGAN CHASE BANK LOWES -TOOLS 47.16 JPMORGAN CHASE BANK WAYEST -FIT TESTING 240.00 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,567.26 JPMORGAN CHASE BANK LOWES- SUPPLIES 11.96 JPMORGAN CHASE BANK WARREN CAT -FUEL CAP 65.91 JPMORGAN CHASE BANK AMERIFLEX HOSE -PARTS 102.98 TOTAL WASTEWATER TREATMENT 10,120.99 WWTP EXPANSION GREELEY & HANSEN, LLC LBX 619776 JENGINEERING SERVICES 6,937.50 TOTAL WWTP EXPANSION 6,937.50 WASTEWATER COLLECTION! UNIFIRST HOLDINGS LP UNIFORM SERVICES 36.49 CITY GARAGE PARTS FOR RESALE - FEB, 2 1,104.85 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - FEB, 2 1,040.21 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 7.77 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 753.82 ACCURATE ENVIRONMENTAL SLUDGE CLASS 95.00 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 153.15 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 240.92 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 JPMORGAN CHASE BANK ARMOR - PROTECTIVE CLOTHING 34.95 JPMORGAN CHASE BANK GRAINGER -AUX CONTACTS 80.82 CITY GARAGE LABOR & OVERHEAD - FEB, 2 666.67 Page 2 Claims List 03/15/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION! UNIFIRST HOLDINGS LP UNIFORM SERVICES 36.49 JPMORGAN CHASE BANK WAYEST -FIT TESTING 300.00 JPMORGAN CHASE BANK ATWOODS- ADAPTER 15.99 JPMORGAN CHASE BANK HOLLOWAY- CHAINS /STRAPS 208.76 JPMORGAN CHASE BANK BUMPER TO BUMPER - SUPPLIES 10.35 JPMORGAN CHASE BANK LOWES -WIRE TERMINALS 4.96 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 56.82 JPMORGAN CHASE BANK WATER PROD - MATERIALS 142.81 JPMORGAN CHASE BANK WATER PROD -FLAGS 160.00 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 187.50 TOTAL WASTEWATER COLLECTIONS 5,363.83 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - FEB, 2 5,760.15 JPMORGAN CHASE BANK GELLCO - SAFETY SHOES 9899 JPMORGAN CHASE BANK FRONTIER- RELEASE VALVE 229.03 JPMORGAN CHASE BANK FRONTIER -BRAKE CHAMBER 119.61 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.28 CITY GARAGE LABOR & OVERHEAD - FEB, 2 3,333.33 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.28 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 5,224.63 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 6,222.64 AT &T CONSOLIDATED PHONE BILL 21.10 JPMORGAN CHASE BANK ARMOR - PROTECTIVE CLOTHING 34.94 JPMORGAN CHASE BANK TRUCKPRO -EMERG TRIANGLES 50.07 JPMORGAN CHASE BANK TULSA SYSTEMS - REPAIRS 234.58 LENOX WRECKER SERVICE INC TOWING 209.00 CITY GARAGE PARTS FOR RESALE - FEB, 2 1,982.96 JPMORGAN CHASE BANK ALSUMA -POWER STEER PUMP 1,377.09 JPMORGAN CHASE BANK CRANE CARRIER -PARTS 94.97 d. TOTAL REFUSE COLLECTIONS 25,073.65 RECYCLE CENTER CITY GARAGE PARTS FOR RESALE - FEB, 2 309.06 JPMORGAN CHASE BANK ANZ SIGNS -SIGNS 25.00 AT &T CONSOLIDATED PHONE BILL 21.10 UNIFIRST HOLDINGS LP UNIFORM SERVICES 12.98 CITY GARAGE LABOR & OVERHEAD - FEB, 2 166.67 UNIFIRST HOLDINGS LP UNIFORM SERVICES 60.06 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 898.23 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 305.71 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 1,059.20 TOTAL RECYCLE CENTER 2,858.01 211,958.7 FUND GRAND TOTAL Page 3 Claims List 03/15/2011 Budaet Unit Title I Vendor Name I Payable Description IPayment Amoumj OPWA GRAND TOTAL Page 4 $211,958. Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center E 76th St San Interceptor OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 02/26/2011 Payroll Expenses Total Expenses 8,928.97 4,576.24 10,158.44 11,014.00 7,427.01 9,022.50 1,063.40 2,000.00 13,200.68 7,721.27 16,822.69 18,593.19 11, 720.94 14,450.30 1,884.49 2,263.00 FUND TOTAL 54,190.56 86,656.56 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2010 -2011 Statement of Revenues & Expenses As of February 28, 2011 NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance 860,459 760,457 54,699 2,221,380 2,221,380 WORKING CAPITAL - Ending Balance 2,981,837 2,276,079 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water 317,775 3,031,101 4,290,000 70.66% Wastewater 265,682 2,163,985 3,241,000 66.77% Refuse & recycle 123,815 1,122,487 1,680,880 66.78% Otherfees 28,637 211,897 426,500 49.68% Interest & other 2,696 222,057 226,194 98.17% TOTAL OPERATING REVENUES 738,605 6,751,526 9,864,574 68.44% OPERATING EXPENSES: Personal services 169,852 1,445,718 2,223,361 65.02% Materials & supplies 204,644 2,012,595 2,881,280 69.85% Other services 90,640 888,039 1,574,859 56.39% Capital outlay 3,575 67,359 568,300 11.85% Debt service 192,000 1,443,658 2,298,676 62.80% TOTAL OPERATING EXPENSES 660,711 5,857,369 9,546,476 61.36% REVENUES OVER EXPENSES 77,894 894,157 318,098 281.09% TRANSFERS IN (OUT) Transfers in - 116,650 236,601 49.30% Transfers out (11,954) (901,340) (915,800) 98.42% TOTAL TRANSFERS (11,954) (784,690) (679,199) 115.53% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 1,401,806 7,254,758 12,822,745 56.58% Expenditures of OWRB Debt (607,288) (6,603,769) (12,406,945) 53.23% TOTAL OWRB PROCEEDS AND EXPENDITURES 794,518 650,990 415,800 156.56% NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance 860,459 760,457 54,699 2,221,380 2,221,380 WORKING CAPITAL - Ending Balance 2,981,837 2,276,079