HomeMy WebLinkAbout789_Health Insurance_Self Insured(health insurance, self insurance)
Tulsa County Clerk ~ EARLENE
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735653 06/25/04 10:06:43
Fee 15 . 00
WILSON
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CITY OF OW ASSO, OKLAHOMA
ORDINANCE NO. 789
AN ORDINANCE RELATING TO PART 7, FINANCE AND TAXATION,
CHAPTER 1, FINANCE AND BUDGET ADMINISTRATION, SECTION 7-105,
WHEN PRIOR APPROVAL BY COUNCIL IS REQUIRED, OF THE CODE OF
ORDINANCES OF THE CITY OF OW ASSO, AMENDING SAME BY
INCLUDING AS CATEGORIES EXCLUDED FROM APPLICABILITY
HEALTH, DENTAL AND VISION COVERAGE PAYMENTS PAYABLE !,'ROM
THE HEALTH CARE SELF INSURANCE FUND AND ADOPTING AS NEW
LAW PROVISIONS AUTHORIZING THE CITY TREASURER, CITY
MANAGER OR CITY MANAGER'S DESIGNEE TO APPROVE AND PAY
CLAIMS OR INVOICES FROM HEALTH, DENTAL AND VISION THIRD
PARTY ADMINISTRATORS FROM THE HEALTH CARE SELF INSURANCE
FUND, ESTABLISHING ADEQUATE INTERNAL CONTROLS AND
DECLARING AN EMERGENCY
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OW ASSO,
OKLAHOMA, THAT:
SECTION ONE (I)-Part 7, Finance and Taxation, Chapter 1, Finance and Budget
Administration, Section 7-105, When Prior Approval by Council Is Required, of the
Code of Ordinances of the City of Owasso, shall be amended to provide,
A. Every contract for, or purchase of, supplies, materials, equipment or contractual
services for more than Twenty Five Thousand Dollars ($25,000.00) shall require the
prior approval of the City Council; provided, however, the foregoing provisions shall
not be applicable to payments for medical services and supplies arising from claims
against the Workers Compensation Self Insurance Fund or medical, dental and optical
services and supplies as well as administrative costs relating thereto arising from
claims against the Health Care Self Insurance Fund.
B. The City Council hereby designates the City Treasurer and the City Manager, or his
Designee, as purchasing officers empowered to purchase or contract against the
budgeted Health Care Self Insurallce Funu in accoruance with the procedures set forth
below.
1. After satisfactory delivery of merchandise or completion of contract provisions,
an invoice or claim shall be obtained adequately documenting the request for
payment. The officer or employee receiving satisfactory delivery of merchandise
or contract service shall acknowledge such fact by signing the invoice, claim
form, delivery ticket or receiving advice. Further, such officer or employee shall
make certain that sufficient funds are available in the appropriation for the
proposed expenditure. If sufficient funds are not available at such time, then, in
such event, the payment shall not proceed. Otherwise, the supportive
documentation shall be submitted to the City Manager or the City Manager's
designee for consideration and approval of payment, which shall be approved in
writing by the City Manager or the City Manager's designee.
2. Upon approval of the invoices or claims for payment, a warrant, check, wire
transfer or other payment document as authorized by State law [11 O.S. 17-102
(A)] shall be prepared and, along with a copy of the approved invoice or claims
listing, submitted to the City Treasurer for execution and issuance.
3. The City Treasurer shall record or cause to be recorded in the appropriate journals
and ledgers the purchases and cash disbursements incurred and paid.
4. Copies of the approved invoice or claims list and/or check (warrant or other
payment instrument) shall be provided to the City Council for informational
purposes at its next regular meeting; however, the City Council approval is not
required prior to payment of the invoices or claims if incurred and paid in
accordance with the provisions above.
SECTION TWO (2)-It being immediately necessary for the preservation of the
peace, health, and safety of the inhabitants of the City of Owasso that the provisions
of this ordinance be put into full force and effect, an emergency is hereby declared to
exist whereby this ordinance shall take effect, and be in full force from and after its
passage, as provided by law.
PASSED by the City Council on the 15th day of June 2004, with the Emergency
Clause approved by se vote.
Attest:
Susan Kimball, Mayo}','
2
Affidavit Of Publication
OW ASSO REPORTER
STATE OF OKLAHOMA, TULSA COUNTY, ss:
Published In the Owasso Reporter, Owasso. Tulsa County, Okla-
homa, June 24, 2004.
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO. 789
AN ORDINANCE RELATING TO PART 7, FINANCE AND TAXA-
TION, CHAPTER 1, FINANCE AND BUDGET ADMINISTRATION,
SECTION 7-105, WHEN PRIOR APPROVAL BY COUNCIL IS
REQUIRED, OF THE CODE OF ORDINANCES OF THE CITY OF
OWASSO, AMENDING SAME BY INCLUDING AS CATEGORIES
EXCLUDED FROM APPLICABILITY HEALTH, DENTAL AND
VISION COVERAGE PAYMENTS PAYABLE FROM THE HEALTH
CARE SELF INSURANCE FUND AND ADOPTING AS NEW LAW
PROVISIONS AUTHORIZING'THE CITY TREASURER, CITY
MANAGER OR CITY MANAGER'S DESIGNEE TO APPROVE
AND PAY CLAIMS OR INVOICES FROM HEALTH, DENTAL AND
VISION THIRD PARTY ADMINISTRATORS FROM THE HEALTH
CARE SELF INSURANCE FUND, ESTABLISHING ADEQUATE
INTERNAL CONTROLS AND DECLARING AN EMERGENCY
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
OWASSO,OKLAHOMA,THA~
Bill R. Retherford, of lawful age, being duly
sworn and authorized, says that he is the pub-
lisher of the Owasso Reporter, a weekly news-
paper published in the City of Owasso, Tulsa
County, Oklahoma, a newspaper qualified to
publish legal notices, advertisements and publi-
cations as provided in Section 106 of Title 25,
Oklahoma Statutes 1971 and 1983 as amended,
and thereafter, and complies with all other re-
quirements of the laws of Oklahoma with refer-
ence to legal publications.
That said notice, a true copy of which is at-
tached hereto, was published in the regular edi-
tion of said newspaper during the period and
time of publications and not in a supplement,
on the following dates:
SECTION ONE (I)-Part 7, Finance and Taxation, Chapter I,
Finance and Budget Administration, Section 7-105, When Prior
Approval by Council Is Required, of Ihe Code of Ordinances of the
City of Owasso, shall be amended to provide,
A. Every contract for, or purchase of, supplies, materials, equip-
ment or contractual services for more than Twenty Five Thousand
Dollars ($25,000.00) shall require the prior approval of the City
Council; provided, however, the foregoing provisions shall not be
applicable to payments for medical services and supplies arising
from claims against the Workers Compensation Self Insurance
Fund or medical, dental and optical services and supplies as well
as administrative costs relating thereto arising from claims against
the HeaUh Care Sell Insurance Fund.
Notary Public
B. The City Council hereby designates the CUy Treasurer and
the City Manager, or his
Designee, as purchasing officers empowered to purchase or
contract against the budgeted Health Care Self Insurance Fund in
accordance with the procedures set forth below.
1. After satisfactory delivery of merchandise or completion of
contract provisions, an invoice or claim shall be obtained ade.
quately documenting the request for payment. The officer or
employee receiving satisfactory delivery of merchandise or con-
tract service shall acknowledge such fact by signing the invoice,
claim form, delivery ticket or receiving advice. Further, such officer
or employee shall make certain that sufficient funds are available
in the app;:oprlation for the proposed expenditure. ff sufficient funds
are not available at such time, then, in such event, the payment
shall not proceed. Otherwise, the supportive documentation shall
be submitted to the City Maneger or the City Manager's designee
for consideration and approval of payment, which shall be
approved In writing by the City Manager or the City Manager's
designee.
2. Upon approval of the invoices or claims for payment, a war-
rant, check, wire transfer or other payment document as autho-
rized by State law [11 O.S. 17-102 (A)] shall be prepared and,
along with a copy of the approved invoice or claims listing, submit-
ted to tile City Treasurer for execution and Issuance.
3. The City Treasurer shall record or cause to be recorded In
the appropriate journais and ledgers the purchases and cash dis.
bursements Incurred and paid.
4. Copies of the approved Invoice or claims list andlor check
(warrant or other payment Instrument) shall be provided to the City
Council for Informational purposes at Its next regular meating;
however, the City Council approval Is not required prior to payment
of tile Invoices or claims II incurred and paid in accordance willl
the provisions above.
SECTION TWO (2)-11 being immediately necessary for the
preservation of the peace, health, and safety of the Inhabitants of
the City of Owasso that the provisions 01 this ordinance be put into
full force and effect, an emergency Is hereby declared to exist
whereby this ordinance shall take effect, and be In full force from
and after Its passage, as provided by law.
PASSED by the City Council on the 15th day of June 2004, with
the Emergency Clause approved by separate vote.
JUNE 24TH, 2004
Subscrib.~,Land sworn to before me this
day of JUNE ,2004
My Commission expires:
PUBLISHERS'S FEE $ 159.50
Attest;
Susan Kimball, Mayor
Sherry Bishop, City Cieri<
Approved as to Form;
Ronald D. Cates, City Attorney