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HomeMy WebLinkAbout842_Amend Part 7 Ch 1_Purchasing Ordinance 819Tulsa County Clerk- EARLENE WILSON Doc # 200602 12 14 Pages 2 Receipt # 847411 02/24/06 14:32:1 1000847 Fee 15.00 CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 842 AN ORDINANCE RELATING TO PART TAXATION, ONE, FINANCE AND BUDGET ADMINISTRATION, OF •D OF ORDINANCES OF OF THIS ORDINANCE AMENDS PART 7, CHAPTER 1, OF THE CITY OF OWASSO CODE OF ORDINANCES, SECTION i BE ORDAINED • OF OF OWASSO, OKLAHOMA, SECTION ONE (1): Part Seven, Finance and Taxation, Chapter 1, Finance and Budget Administration, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: A. The City shall adhere to the provisions of Oklahoma Statutes (1991), Title 61, Sections 101 et seq. when determining when competitive bidding is required and the manner in which competitive bids will be obtained. B. If the City Charter provides for additional competitive bidding requirements, such additional requirements shad be met. C. In addition to the requirements of (A) above, public trusts created pursuant to O.S. Title 60, Section 176, of which the City is beneficiary, shall also follow the competitive bidding provisions of Section 176(8) of Title 60. D. The City is authorized to employ, implement and utilize auction electronic bidding in accordance with the provisions of 11 O.S. § 17 -115 as adopted by Enrolled House Bill No. 2353, effective November 1, 2004. The Administration of the City is hereby authorized to promulgate policies and procedures for implementation of the auction electronic bidding as authorized by state law to the fullest extent thereof. E. Before any purchase of, or contract for, supplies, materials, equipment or contractual services are made, as otherwise provided below, including lease contracts with options to purchase, the City purchasing authority shall give written notice for sealed bids to at least three (3) persons, 1 firms or corporations dealing in and able to supply the same, a request for quotation, or invitation to bid, and specifications, to give them opportunity to bid; or publish notice of the proposed purchase in a newspaper of general circulation within the city. He shall favor a person, firm or corporation in the city when this can be done without additional cost to the City; but he shall submit requests for quotation to those outside the city when this may be necessary to secure bids or to create competitive conditions, or when he thinks that by so doing he can make a saving for the city and shall purchase from them when he can make a saving for the city. All bids shall be sealed and shall be opened in public at a designated time and place. He may repeatedly reject all bids, and again may submit to the same or other persons, firms or corporations the request for quotation, or invitation to bid, or again publish notice of the proposed purchase. He may purchase only from the bidder whose bid is most advantageous to the City, considering price, quality, date of delivery and so on, and in case of a tie, may purchase from one of those tying, or may divide the purchase among those tying, always accepting the bid or bids most advantageous to the city. (Prior Code, Sec. 7 -32) SECTION THREE (3)a Repealer All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the extent of the conflict only. SECTION FOUR (4)o Declaring an Effective Date The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. State Law Reference: Bidding required on public construction or improvement contracts of $25,000 or more, 61 O.S. Section 103. PASSED by the City Council of the City of Owasso, Oklahoma on the 21St day of February, , Mayor ATTEST. Sherry Bishop, City Clerk APPROVED as to forth and legality this 21St day of February, 2006 Julie Lombardi, City Attorney STATE OF OKLAHOMA, TULSA COUNTY, ss: I, of lawful age, being duly sworn, am a legal representative of the Owasso Reporter, a weekly newspaper published in the City of Owasso, Tulsa County, Oklahoma, a newspa- per qualified to publish legal notices, advertise- ments and publications as provided in Section 106 of Title 25, Oklahoma Statutes 1971 and 1983 as amended, and thereafter, and complies with all other requirements of the laws of Okla- homa with reference to legal publications. That said notice, a true copy of which is at- tached hereto, was published in the regular edi- tion of said newspaper during the period and time of publications and not in a supplement, on the following dates: MARCH 7,2006 Subscribed and sworn to before me this 8TH day of MARCH, 2006 Notary Public My Commission expires: PUBLISHERS'S FEE $ 252.00 Published in the Owasso Reporter, Owasso, Tulsa County, Oklahoma, , March 7, 2006. CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 842 AN ORDINANCE RELATING TO PART SEVEN, FINANCE AND TAXATION, CHAPTER ONE, FINANCE AND BUDGET ADMINISTRATION, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY INCLUDING PROVISIONS SPECIFYING PROCESS OF COMPETITIVE BIDDING. THIS ORDINANCE AMENDS PART 7, CHAPTER 1, OF THE CITY OF OWASSO CODE OF ORDINANCES, SECTION 7 -104. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWAS- SO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1):Part Seven, Finance and Taxation, Chapter 1, Finance and Budget Administration, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amend- ed by providing and codifying as follows: SECTION TWO (2) SECTION 7 -104 COMPETITIVE BIDDING A. The City shall adhere to the provisions of Oklahoma Statutes (1451), Title 61, Sections 101 et seq. when deter- mining when competitive bidding is required and the man- ner in which competitive bids will be obtained. B. If the City Charter provides for additional competitive bid- ding requirements, such additional requirements shall be met. C. In addition to the requirements of (A) above, public trusts created pursuant to O.S. Title 60, Section 176, of which the City is beneficiary, shall also follow the competitive bidding provisions of Section 176(g) of Title 60. D. The City is authorized to employ, implement and utilize auc- tion electronic bidding in accordance with the provisions of 11 O.S. § 17 -115 as adopted by Enrolled House Bill No. 2353, effective November 1, 2004. The Administration of the City is hereby authorized to promulgate policies and procedures for implementation of the auction electronic bidding as authorized by state law to the fullest extent thereof. E. Before any purchase of, or contract for, supplies, materials, equipment or contractual services are made, as otherwise provided below. includina lease contracts with options to purchase, the City purchasing authority shall give written notice for sealed bids to at least three (3) persons, firms or corporations dealing in and able to supply the same, a request for quotation, or invitation to bid, and specifica- tions, to give them opportunity to bid; or publish notice of the proposed purchase in a newspaper of general circula- tion within the city. He shall favor a person, firm or corpo- ration in the city when this can be done without additional cost to the City; but he shall submit requests for quotation to those outside the city when this may be necessary to secure bids or to create competitive conditions, or when he thinks that by so doing he can make a saving for the city and shall purchase from them when he can make a saving for the city. All bids shall be sealed and shall be opened in public at a designated time and place. He may repeatedly reject all bids, and again may submit to the same or other person=_, firms or corporations the request for quotation, or invitation to bid, or again publish notice of the proposed purchase. He may purchase only from the bidder whose bid is most advantageous to the City, considering price, quality, date of delivery and so on, and in case of a tie, may purchase from one of those tying, or may divide the purchase among those tying, always accepting the bid or bids most advantageous to the city. (Prior Code, Sec. 7 -32) SECTION THREE (3): Repealer All ordinances or parts of ordinances, in conflict with this ordi- nance are repealed to the extent of the conflict only. SECTION FOUR (4): Declaring an Effective Date The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. State Law Reference: Bidding required on public construction or improvement contracts of $25,000 or more, 61 O.S. Section 103. PASSED by the City Council of the City of Owasso, Oklahoma on the 21st day of February, 2006. /s/ Craia Thoendel, Mayo ATTEST: /s/ Sh rry Bishop City Clerk APPROVED as to form and legality this 21st day of February, 2006. /s/ Julie Trout Lombardi City Attorney Crook County Corrifnissicsri Expires 6- 11 -20Q6N PUBLISHERS'S FEE $ 252.00 Published in the Owasso Reporter, Owasso, Tulsa County, Oklahoma, , March 7, 2006. CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 842 AN ORDINANCE RELATING TO PART SEVEN, FINANCE AND TAXATION, CHAPTER ONE, FINANCE AND BUDGET ADMINISTRATION, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY INCLUDING PROVISIONS SPECIFYING PROCESS OF COMPETITIVE BIDDING. THIS ORDINANCE AMENDS PART 7, CHAPTER 1, OF THE CITY OF OWASSO CODE OF ORDINANCES, SECTION 7 -104. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWAS- SO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1):Part Seven, Finance and Taxation, Chapter 1, Finance and Budget Administration, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amend- ed by providing and codifying as follows: SECTION TWO (2) SECTION 7 -104 COMPETITIVE BIDDING A. The City shall adhere to the provisions of Oklahoma Statutes (1451), Title 61, Sections 101 et seq. when deter- mining when competitive bidding is required and the man- ner in which competitive bids will be obtained. B. If the City Charter provides for additional competitive bid- ding requirements, such additional requirements shall be met. C. In addition to the requirements of (A) above, public trusts created pursuant to O.S. Title 60, Section 176, of which the City is beneficiary, shall also follow the competitive bidding provisions of Section 176(g) of Title 60. D. The City is authorized to employ, implement and utilize auc- tion electronic bidding in accordance with the provisions of 11 O.S. § 17 -115 as adopted by Enrolled House Bill No. 2353, effective November 1, 2004. The Administration of the City is hereby authorized to promulgate policies and procedures for implementation of the auction electronic bidding as authorized by state law to the fullest extent thereof. E. Before any purchase of, or contract for, supplies, materials, equipment or contractual services are made, as otherwise provided below. includina lease contracts with options to purchase, the City purchasing authority shall give written notice for sealed bids to at least three (3) persons, firms or corporations dealing in and able to supply the same, a request for quotation, or invitation to bid, and specifica- tions, to give them opportunity to bid; or publish notice of the proposed purchase in a newspaper of general circula- tion within the city. He shall favor a person, firm or corpo- ration in the city when this can be done without additional cost to the City; but he shall submit requests for quotation to those outside the city when this may be necessary to secure bids or to create competitive conditions, or when he thinks that by so doing he can make a saving for the city and shall purchase from them when he can make a saving for the city. All bids shall be sealed and shall be opened in public at a designated time and place. He may repeatedly reject all bids, and again may submit to the same or other person=_, firms or corporations the request for quotation, or invitation to bid, or again publish notice of the proposed purchase. He may purchase only from the bidder whose bid is most advantageous to the City, considering price, quality, date of delivery and so on, and in case of a tie, may purchase from one of those tying, or may divide the purchase among those tying, always accepting the bid or bids most advantageous to the city. (Prior Code, Sec. 7 -32) SECTION THREE (3): Repealer All ordinances or parts of ordinances, in conflict with this ordi- nance are repealed to the extent of the conflict only. SECTION FOUR (4): Declaring an Effective Date The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. State Law Reference: Bidding required on public construction or improvement contracts of $25,000 or more, 61 O.S. Section 103. PASSED by the City Council of the City of Owasso, Oklahoma on the 21st day of February, 2006. /s/ Craia Thoendel, Mayo ATTEST: /s/ Sh rry Bishop City Clerk APPROVED as to form and legality this 21st day of February, 2006. /s/ Julie Trout Lombardi City Attorney MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: ORDINANCE NO. 842 INCLUDING COMPETITIVE BIDDING DATE: February 17, 2006 BACKGROUND: On July 5, 2005, the City Council approved Ordinance No. 819. The ordinance essentially rewrote all of Part 7, Finance and Taxation, Chapter 1, Finance and Budget Administration, of the Code of Ordinances of the City of Owasso. The ordinance provided procedures as an alternate to the purchase order provisions required under state statutes. The ordinance also updated other requirements and incorporated everything into one comprehensive ordinance. During a recent review of purchasing and payment procedures, staff realized that wording detailing Owasso's competitive bidding process was omitted from the ordinance. That wording is included in the attached proposed ordinance for Council consideration. Section 7 -104 (E) contains the exact wording previously included in the Code of Ordinances as Section 7 -106. Staff will recommend City Council approval of Ordinance No. 842, amending by including competitive bidding requirements. ATTACHMENT: Ordinance No. 842