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Home My WebLink About2011.04.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY RECEIVED TYPE OF MEETING: Regular APR ? , 2011 DATE: April 19, 2011 , CI�ICi @fiCS TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, April 15, 2011. Sherry Bishop, ey Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the April 5, 2011 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledge receipt of the monthly FY 2010-2011 monthly budget status report. Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 5, 2011 The Owasso Public Works Authority met in regular session on Tuesday, April 5, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, April 1, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:30 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chair None Jon Sinex, Vice Chair Steve Cataudella, Trustee Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 15, 2011 Regular Meeting. B. Approval of Claims. Mr. Stovall moved, seconded by Mr. Sinex, to approve the OPWA Consent Agenda with claims totaling $1,611,055.75. The payroll payment reports for pay period ending 3/12/11 and 3/26/11 were included for review. YEA: Bonebrake, Guevara, Cataudella, Stovall, Sinex NAY: None Motion carried 5 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. Owasso Public Works Authority April 5, 2011 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF OPWA RESOLUTION NO. 2011 -01, ESTABLISHING THAT RESIDENTIAL AND COMMERCIAL RURAL WATER DISTRICT CUSTOMERS SHALL BE CHARGED THE SAME RATES UTILIZING THE SAME METHODOLOGIES FOR SANITARY SEWER AND REFUSE SERVICES AS CHARGED TO WATER SERVICE AND RESIDENTIAL REFUSE CUSTOMERS WITHIN THE CITY OF OWASSO. Mr. Feary presented the item recommending Trustee approval of Resolution No. 2011 -01. Mr. Cataudella moved, seconded by Mr. Guevara to approve the Resolution as recommended. YEA: Bonebrake, Guevara, Cataudella, Stovall, Sinex NAY: None Motion carried 5 -0. ITEM 6. REPORT FROM OPWA MANAGER No report. ITEM 7. REPORT FROM OPWA ATTORNEY No report. ITEM 8. NEW BUSINESS None ITEM 9. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Sinex, to adjourn the meeting. YEA: Stovall, Cataudella, Bonebrake, Guevara, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:36 p.m. Juliann M. Stevens, Minute Clerk Doug Bonebrake, Chairman Claims List 04/19/2011 Budget Unit Title Vendor Name I Payable Description Payment Amouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION FEES 1 408.88 TOTAL OPWA 408.88 OPWA ADMINISTRATION WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 165.52 JPMORGAN CHASE BANK AUTOZONE -CELL HOLDER 9.99 UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 4102 JPMORGAN CHASE BANK EQUIP ONE - PROPANE REFILL 29.46 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 9.89 JPMORGAN CHASE BANK TRAINING EXPENSE 24.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 74.47 UNIFIRST HOLDINGS LP UNIFORM SERVICES 44.00 UNITED STATES CELLULAR CORPORATION CELL PHONE 58.55 JPMORGAN CHASE BANK CHARACTER LUNCH EXPENSE 138.11 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 720.65 TOTAL OPWA ADMINISTRATION 1,357.66 UTILITY BILLING TODD C. KIMBALL METER READER 280.80 KATHLEEN A BALSIGER METER READER 216.00 TYRONE EUGENE DINKINS METER READER 280.05 TODD C. KIMBALL METER READER 292.50 MARK MEYER METER READER 198.90 DAVID R. OLINGHOUSE METER READER 270.45 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 23.44 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 3.90 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,198.63 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,178.31 TOTAL UTILITY BILLING 4,942.98 WATER JPMORGAN CHASE BANK HOME DEPOT -PVC PARTS 3.22 FLEETCOR TECHNOLOGIES FUELMAN - MARCH, 2011 1,690.91 JPMORGAN CHASE BANK FASTENAL -PARTS 29.27 JPMORGAN CHASE BANK LOWES- HARDWARE 41.64 JPMORGAN CHASE BANK EQUIP ONE -HOT SAW 1,000.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES 49.50 JPMORGAN CHASE BANK EQUIP ONE -HOT SAW BLADES 194.99 JPMORGAN CHASE BANK EQUIP ONE -DITCH WITCH 275.00 JPMORGAN CHASE BANK LOWES -PLIER SET 38.09 CITY GARAGE LABOR & OVERHEAD CHARGES 1,000.00 CITY GARAGE PARTS & OUTSIDE SVCS - MA 624.00 CITY OF TULSA UTILITIES WATER 82,054.29 CITY OF TULSA UTILITIES WATER 91,035.74 JPMORGAN CHASE BANK DEQ -C LICENSE EXAM FEE 62.00 JPMORGAN CHASE BANK DEQ -C LICENSE EXAM FEE 62.00 Page 1 Claims List 04/19/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK WATER PROD- REGULATOR 456.55 JPMORGAN CHASE BANK WATER PROD -LEAK REPAIR 1,179.60 JPMORGAN CHASE BANK WATER PROD - COUPLINGS 581.10 UNIFIRST HOLDINGS LP UNIFORM SERVICES 48.60 TOTAL WATER 180,426.50 WASTEWATER TREATMENT BAUMAN INSTRUMENT CORP LABOR FOR CALIBRATION 277.50 JPMORGAN CHASE BANK AQUATECH -POOL POLE 19.99 TREASURER PETTY CASH CDL RENEWAL 41.50 JPMORGAN CHASE BANK NCL- LABORATORY SUPPLIES 612.15 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,754.33 CITY GARAGE PARTS & OUTSIDE SVCS - MA 442.91 CITY GARAGE LABOR & OVERHEAD CHARGES 333.33 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 3.79 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 21.14 UNIFIRST HOLDINGS LP UNIFORM SERVICES 47.64 JPMORGAN CHASE BANK NCL- LABORATORY SUPPLIES 721.49 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 78.94 FLEETCOR TECHNOLOGIES FUELMAN - MARCH, 2011 1,223.79 TOTAL WASTEWATER TREATMENT 7,578.50 WWTP EXPANSION BRB CONTRACTORS, INC. WWTP EXPANSION & 117 ST 465,188.96 GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 8,927.67 TOTAL WWTP EXPANSION 474,116.63 WASTEWATER COLLECTION; JPMORGAN CHASE BANK LOWES- LIGHTS 92.74 JPMORGAN CHASE BANK WATER PROD- GENERATOR 936.65 UNIFIRST HOLDINGS LP UNIFORM SERVICES 36.49 FLEETCOR TECHNOLOGIES FUELMAN - MARCH, 2011 1,826.04 JPMORGAN CHASE BANK HOME DEPOT - GRINDER 75.97 JPMORGAN CHASE BANK HOME DEPOT - GRINDER WHEEL 4.47 JPMORGAN CHASE BANK HOME DEPOT - REGULATOR 22.94 JPMORGAN CHASE BANK DEQ -APPL FEE C WATER EXAM 62.00 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 628.89 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 7.97 JPMORGAN CHASE BANK LOWES -RAGS 19.96 CITY GARAGE LABOR & OVERHEAD CHARGES 666.67 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 CITY GARAGE PARTS & OUTSIDE SVCS - MA 964.79 JPMORGAN CHASE BANK DEQ -APPL FEE C WATER EXAM 62.00 JPMORGAN CHASE BANK WATER PROD - MANHOLE REPAIR 282.60 JPMORGAN CHASE BANK WATER PROD - RAMNECK 41.30 UNIFIRST HOLDINGS LP UNIFORM SERVICES 34.84 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 276.34 Page 2 Claims List 04/19/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION: JPMORGAN CHASE BANK LOWES- CONCRETE MIX 34.60 JPMORGAN CHASE BANK GELLCO -WORK BOOTS 125.99 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 84.28 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 250.76 TOTAL WASTEWATER COLLECTIONS 6,563.79 OPWA E 76TH ST N SAN ITAR'l PARAGON CONTRACTORS, LLC E 76 ST N SANITARY SEWER 146,159.10 TOTAL OPWA E 76TH ST N SANITARY 146,159.10 SANTA FE LIFT STATION GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 31,336.39 JPMORGAN CHASE BANK ODEQ -SANTA FE PERMIT 5,293.50 TOTAL SANTA FE LIFT STATION 36,629.89 REFUSE COLLECTIONS UNIFIRST HOLDINGS LP UNIFORM SERVICES 40.28 JPMORGAN CHASE BANK CUMMINS - REPAIRS 332.80 JPMORGAN CHASE BANK ALSUMA TRUCK - REPAIRS 852.74 JPMORGAN CHASE BANK LENOX- TOWING FOR 091 302.50 FLEETCOR TECHNOLOGIES FUELMAN - MARCH, 2011 7,110.42 CITY GARAGE PARTS & OUTSIDE SVCS - MA 3,726.36 CITY GARAGE LABOR & OVERHEAD CHARGES 3,333.33 JPMORGAN CHASE BANK GELLCO - SAFETY SHOES 89.99 JPMORGAN CHASE BANK UNITED ENGINES - SOLENOID 55.58 UNITED STATES CELLULAR CORPORATION CELL PHONE 58.55 JPMORGAN CHASE BANK HARBOR FREIGHT -DOLLY 23.98 JPMORGAN CHASE BANK BUMPER TO BUMPER - GREASE 26.90 TREASURER PETTY CASH CDL RENEWAL 41.50 JPMORGAN CHASE BANK ALSUMA TRUCKING -PARTS 1,865.21 UNIFIRST HOLDINGS LP UNIFORM SERVICES 52.28 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 6,898.60 TOTAL REFUSE COLLECTIONS 24,811.02 RECYCLE CENTER NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFF 200.00 CITY GARAGE LABOR & OVERHEAD CHARGES 166.67 CITY GARAGE PARTS & OUTSIDE SVCS - MA 114.97 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,463.69 UNIFIRST HOLDINGS LP UNIFORM SERVICES 12.98 UNIFIRST HOLDINGS LP UNIFORM SERVICES 12.98 TOTAL RECYCLE CENTER 1,971.29 FUND GRAND TOTAL 884,966.2 OPWA GRAND TOTAL $884,966.24 Page 3 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center E 76th St San Interceptor OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/09/2011 Payroll Expenses Total Expenses 8,908.79 3,376.00 9,793.76 10,140.24 8,012.77 9,195.76 1,080.40 1,925.00 13,139.68 5,489.47 16,874.22 17,018.13 12,374.75 14,650.92 1,903.89 2,178.14 FUND TOTAL 52,432.72 83,629.20 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2010 -2011 Statement of Revenues & Expenses As of March 31, 2011 TRANSFERS IN (OUT) Transfers in MONTH YEAR 236,601 PERCENT Transfers out TO -DATE TO -DATE BUDGET OF BUDGET TOTALTRANSFERS (71,160) OPERATING REVENUES: (679,199) 126.01% OWRB PROCEEDS AND EXPENDITURES Water 293,624 3,324,725 4,290,000 77.50% Wastewater 264,605 2,428,589 3,241,000 74.93% Refuse & recycle 139,009 1,261,496 1,680,880 75.05% Otherfees 28,157 240,054 426,500 56.28% Interest & other 3,459 225,517 226,194 99.70% TOTAL OPERATING REVENUES 728,854 7,480,381 9,864,574 75.83% OPERATING EXPENSES: Personal services 169,035 1,619,279 2,223,641 72.82% Materials & supplies 182,476 2,195,071 2,885,700 76.07% Other services 125,889 1,013,928 1,570,159 64.57% Capital outlay 0 62,833 568,300 11.06% Debt service 365,121 1,808,779 2,298,676 78.69% TOTAL OPERATING EXPENSES 842,521 6,699,890 9,546,476 70.18% REVENUES OVER EXPENSES (113,667) 780,491 318,098 245.36% TRANSFERS IN (OUT) Transfers in 118,150 234,801 236,601 99.24% Transfers out (189,311) (1,090,650) (915,800) 119.09% TOTALTRANSFERS (71,160) (855,850) (679,199) 126.01% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 976,078 8,230,836 12,822,745 64.19% Expenditures of OWRB Debt (927,348) (7,531,117) (12,406,945) 60.70% TOTAL OWRB PROCEEDS AND EXPENDITURES 48,729 699,719 415,800 168.28% NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance (136,097) 624,361 54,699 2,221,380 2,221,380 2,845,741 2,276,079