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Home My WebLink About2011.04.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY RECEIVED TYPE OF MEETING: Regular APR , J 2011 DATE: April 19, 2011 TIME: 6:30 p.m. City Clerks PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, April 15, 201 l . A/Aw Sherry Bish9p, City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the April 5, 2011 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-13 C. Acknowledge receipt of the monthly FY 2010-201 1 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 5, 2011 The Owasso Public Golf Authority met in regular session on Tuesday, April 5, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, April 1, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:36 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chair None Jon Sinex, Vice Chair Steve Cataudella, Trustee Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 15, 2011 Regular Meeting. B. Approval of Claims. Mr. Stovall moved, seconded by Mr. Sinex, to approve the OPGA Consent Agenda with claims totaling $56,439.38. The payroll payment reports for pay period ending 3/12/11 and 3/26/11 were included for review. YEA: Bonebrake, Guevara, Cataudella, Stovall, Sinex NAY: None Motion carried 5-0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. Owasso Public Golf Authority April 5, 2011 ITEM 6. REPORT FROM OPGA MANAGER No report. ITEM 7. REPORT FROM OPGA ATTORNEY No report. ITEM 8. NEW BUSINESS None ITEM 9. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Stovall, Cataudella, Bonebrake, Guevara, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 7:37 p.m. Juliann M. Stevens, Minute Clerk Doug Bonebrake, Chairman 2 Claims List 04/19/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK NIKE-MERCHANDISE 519.48 BGR DAILY ACCT. REIMB PETTY CASH 1,225.75 BEN E. KEITH CO. FOOD 332.30 BEN E. KEITH CO. FOOD 22.75 BEN E. KEITH CO. FOOD 32.95 BEN E. KEITH CO. FOOD 150.20 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 32.89 JPMORGAN CHASE BANK GREG NORMAN-MERCHANDISE 817.91 JPMORGAN CHASE BANK COKE -COKE PRODUCTS 44.10 BEN E. KEITH CO. FOOD 547.10 BEN E. KEITH CO. FOOD 33.40 BEN E. KEITH CO. FOOD 15.95 BEN E. KEITH CO. FOOD 13.25 JPMORGAN CHASE BANK NIKE-MERCHANDISE 105.20 JPMORGAN CHASE BANK PUMA -MERCHANDISE 210.98 JPMORGAN CHASE BANK COKE -COKE PRODUCTS 128.30 BGR DAILY ACCT. REIMB PETTY CASH 563.25 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 86.56 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 106.56 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 191.71 JPMORGAN CHASE BANK BRIDGESTONE-MERCHANDISE 211.70 JPMORGAN CHASE BANK BRIDGESTONE-MERCHANDISE 120.96 TOTAL OPGA 5,513.25 CART OPERATIONS JPMORGAN CHASE BANK ROBERTSON-TIRES 159.70 JPMORGAN CHASE BANK LOWES-NOZZLE 19.42 JUSTICE GOLF CAR CO INC BATTERIES 4,800.00 TOTAL CART OPERATIONS 4,979.12 COURSE MAINT TIMMONS OIL COMPANY FUEL 2,488.80 JPMORGAN CHASE BANK TUCKER JANITOR -SUPPLIES 36.75 JPMORGAN CHASE BANK HARBOR FREIGHT -TOOLS 56.75 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 101.06 JPMORGAN CHASE BANK ADVANCE AUTO -FUSES 14.78 JPMORGAN CHASE BANK OREILLYS-SPARK PLUGS 8.65 JPMORGAN CHASE BANK OREILLYS-BRAKE FLUID/OIL 56.69 JPMORGAN CHASE BANK CLASSIC CHEVY-PARTS 31.98 JPMORGAN CHASE BANK EQUIPMENT ONE -PARTS 152.30 JPMORGAN CHASE BANK EQUIP ONE -PLATE TAMP RENT 40.60 JPMORGAN CHASE BANK LOWES-DRAINAGE ADAPTER 3.82 JPMORGAN CHASE BANK LOWES-BUNKER SUPPLIES 67.96 JPMORGAN CHASE BANK LOWES-BUNKER SUPPLIES 185.63 JPMORGAN CHASE BANK PROF TURF -SHIFTER 146.03 JPMORGAN CHASE BANK LOWES-LANDSCAPING 100.08 JPMORGAN CHASE BANK GRAINGER-SUPPLIES 92.04 Page 1 Claims List 04/19/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK ORE I LLY-SANDPAPER/PAI NT 37.69 JPMORGAN CHASE BANK OREILLY-OIL FILTER 4.43 JPMORGAN CHASE BANK LOWES-BATTERIES 6.47 JPMORGAN CHASE BANK GRAINGER-EXIT LIGHT 131.04 JPMORGAN CHASE BANK LOWES-HAND TROWEL 5.88 JPMORGAN CHASE BANK TULSA NEW HOLLAND-REPAIR 203.97 TOTAL COURSE MAINT 3,973.40 FOOD & BEV BEN E. KEITH CO. SUPPLIES 27.70 BROOKS GREASE SERVICE, INC GREASE TRAP SERVICE 100.00 BEN E. KEITH CO. SUPPLIES 22.76 TOTAL FOOD & BEV 150.46 GOLF ADMIN TULSA METRO CHAMBER OF COMMERCE ANNUAL DUES 411.00 JPMORGAN CHASE BANK GREG NORMAN-UNIFORMS 381.21 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 341.34 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 355.00 JPMORGAN CHASE BANK LOWES-POSTS FOR SIGNAGE 225.26 JPMORGAN CHASE BANK ALL MAINT-SUPPLIES 302.45 TOTAL GOLF ADMIN 2,016.26 FUND GRAND TOTAL 16,632.4 OPGA GRAND TOTAL $16,632.49 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/09/2011 Department Payroll Expenses Total Expenses Golf Shop Operations 2,067.73 3,211.07 Cart Operations 1,582.14 1,806.03 Golf Course Operations 7,925.25 11,983.27 Food & Beverage 3,134.70 3,987.53 General & Administration 3,184.22 4,610.05 FUND TOTAL 17,894.04 25,597.95 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2010-2011 Statement of Revenues & Expenses As of March 2011 and 2010 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES March 31, 2011 1March 31, 2010 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 33,275 244,565 643,500 38.01 % 30,016 329,681 667,000 49.43% 13,040 79,987 185,000 43.24% 9,385 84,924 185,000 45.90% (10,337) (61,827) (140,000) 44.16% (8,146) (64,594) (140,000) 46.14% 5,913 54,854 205,000 26.76% 5,555 77,198 205,000 37.66% (4,495) (30,289) (72,000) 42.07% (4,315) (44,800) (76,000) 58.95% 273 22,599 54,800 41.24% 268 24,231 33,000 73.43% 37,669 309,889 35.36% 32,763 874,000 46.53% 876,300 406,640 46,428 463,652 626,338 74.03% 45,529 469,548 619,305 75.82% 6,787 98,694 93,060 ` ' ' T06.05% 7,533 77,307 91,110 84.85% 13,540 106,530 128,540 82.88% 7,475 98,259 131,250 74.86% 8,331 134,762 55,000 245.02% - 4,000 4,000 100.00% 2,357 21,210 28,280 75.00% 2,338 21,041 28,335 74.26% 77,443 824,848 931,218 88.58% 62,874 670,155 874,000 76.68% NET INCOME (LOSS) (39,775) (514,959) (54,918) (30,111) (263,515) -