HomeMy WebLinkAbout2005.06.07_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITE' COUNCIL
TYPE OF MEETING: Regular
DATE: June i, 2005
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Fall 5:00 p.m. on
Friday, June 3, 2005.
; l
Juliann M. Stevens, Administrative Assistant
AGENDA
Call to Order
Mayor Thoendel
2. Invocation
Pastor Charlie Curran, First Christian Church
3. Flag Salute
4. Roll Call
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Owasso City Council
May 17, 2005
Page 2
5. Presentation of the Character Trait of Justice, followed by a Public Service
Announcement.
Richard Willhour, Owasso Character Council
6. Presentation of Employee of the Month
Mr. Ray
Mr. Ray will introduce the Employee of the Month for June 2005,
7. Consideration and appropriate action relating to a request for Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any Councilor- may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -
debatable.
A. Approval of Minutes of the May 17, 2005 Regular Meeting and the May 31, 2005
Special Meeting.
Attachment # 7 -A
B. Approval of Claims.
Attachment # 7 -13
C. Action relating to a request for approval of Disability Retirement for employee Effie
Grimes.
Attachment # 7 -C
Staff will recommend Council approval of Effie Grimes' request for Disability
Retirement.
D. Action relating to a request for approval of the FY 2005 -2006 contract with the
International Association of Firefighters.
Attachment # 7 -D
Staff will recommend Council approval of the second year of a two year contract with
the International Association of Firefighters.
H: \Agendas \Council \2005 \0607. doc
Owasso City Council
May 17, 2005
Page 3
Ea Action relating to Council acceptance of Ordinance No. 813, an ordinance approving
the annexation of approximately 35 acres, more or less. The subject property is
located east of the Owasso Expressway, between E. 98th Street North and E. 101s'
Street North.
Attachment # 7 -E
Staff will recommend Council approval of Ordinance No. 813 and has listed this item
in the consent section of the agenda based on Council actions taken May 17, 2005 to
approve the annexation request.
F. Action relating to Council authorization to give notice, equalization, and levy of
assessments against properties within the Tulsa County Sewer Improvement District
No. 6 (Pleasant View Estates Addition) sufficient to pay the interest, principal, and
reserve due on the outstanding indebtedness represented by the District Bonds.
Attachment # 7 -F
Staff will recommend Council authorization to give notice, equalization, and levy of
assessments against properties within the Tulsa County Sewer Improvement District
No. 6.
I�11 .� •, 'E i
8. The City Council will conduct a public hearing relating to the City of Owasso Fiscal Year
2005 -2006 Annual Budget Proposal.
Mr. Ray
Ms. Bishop
Attachment #8
The City Manager will present his proposed budget and a public hearing will be held for
the purpose of receiving comments and citizen input regarding the Fiscal Year 2005 -2006
Annual Budget Proposal.
H \Agendas \Council \2005 \0607. doc
Owasso City Council
May 17, 2005
Page 4
9. Consideration and appropriate action relating to a request for Council approval of
Ordinance No. 814.
Mr. Wiles
Attachment #9
Staff will recommend council approval of Ordinance No. 8 °, an ordinance amending the
City of Owasso Code of Ordinances by repealing the current license requirements of
electrical, mechanical, and plumbing contractors and adopting the recognition of a State of
Oklahoma issued license as the only required license needed to perform contract work
within the City of Owasso.
10. Consideration and appropriate action relating to a request for Council adoption of
Resolution No. 2005 -09.
Mr. Wiles
Attachment #9
Staff will recommend Council adoption of Resolution No. 2005 -09, a resolution amending
Resolution No. 1999-02, relating to the establishment of permit fees under the jurisdiction
of the Building Inspector's office for Mechanical Permits, Electrical Permits, and
Plumbing Permits.
1.1. Consideration and appropriate action relating to a request for Council approval of a
proposed Development Agreement between the City of Owasso and Tracy Construction
Incorporated and authorization for the Mayor to execute such agreement.
Mr. Ray
Attachment #I I
Staff will recommend Council approval of the proposed Development Agreement between
the City of Owasso and Tracy Construction, Incorporated for the purpose constructing
Silver Creels drainage improvements.
12. Report from City Manager.
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Owasso City Council
May 17, 2005
Page 5
13. Report from City Attorney.
1.4. Report from City Councilors.
15. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
16. Adj ournment.
H'. \Agendas \Counci I \2005 \0607_doc
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 17, 2005
The Owasso City Council met in regular session on 'Tuesday, May 17, 2005 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, May 13, 2005.
ITEM 1. CALL TO ORDER
The meeting was called to order at 6:34 p.m.
ITEM 2. INVOCATION
The invocation was offered by Rickey Hayes, Economic Development Director for the City of
Owasso.
ITEM 3. FLAG SALUTE
Councilor Brent Colgan led the flag salute.
ITEM 4. ROLL CALL
PRESENT
Craig Thocndel, Mayor
Gary Cochran, Councilor
Brent Colgan, Councilor
A quorum was declared present.
STAFF
Rodney J. Ray, City Manager
ABSENT
Susan Kimball, Councilor
Steve Cataudella, Vice Mayor
ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the May 3, 2005 Regular Meeting and the May 10,
2005 Special Meeting.
B. Approval of Claims.
C. Action relating to a request for Council approval and authorization for
payment of a court ordered workers' compensation settlement in the amount
of $25,080.00; a lump sum amount of $4,448.00 and seventy -eight weekly
Owasso City Council
May 17, 2005
payments of $264.00 payable to Jack Wells and $689.70 payable to the
Oklahoma Tax Commission.
D. Action relating to a request for authorization of the Mayor and Mice -Mayor to
serve as contract signatories for all Community Development Block Grant
(CDBG) projects for FY 2005 -2006.
E. Action relating to the election of three 'Trustees to the Oklahoma Municipal
Assurance Group (OMAG) and authorizing the Mayor to execute the official
ballot.
F. Action relating to a request for Council approval of a public fireworks display
to be conducted on July 1, 2005 sponsored by the City of Owasso.
Mr. Cochran moved, seconded by Mr. Colgan, to approve the Consent Agenda with claims
totaling $778,170.82, self- insurance medical claims & fees totaling $57,441.76, and payroll
claims totaling $278,465.27.
YEA: Cochran, Colgan, Thoendel
NAY: None
Motion carried 3 -0.
ITEM 6. CITIZEN REQUEST TO ADDRESS THE CITY COUNCIL.
Ms. Barbara McManus addressed the Council regarding the deterioration of the creek on the
west side of Woodstone Properties located at East 83`d Street North and North 116"' East
Avenue. She requested help from the City regarding this problem.
Mr. Ray answered that he will snake a report on the status of this project and deliver it to the
Council and Ms. McManus.
ITEM 7. PUBLIC HEARING. A Public Hearing held for the purpose of receiving
recommendations and citizen input on community development needs within the
City of Owasso in accordance with the Oklahoma Department of Commerce Small
Cities Set Aside Grant for 2005.
Mr. Wiles conducted the hearing. Former Mayor John Groth asked if the streets in Three Lakes
Village had been accepted by the City as built to code and would sidewalks be a part of this
project. Mr. Wiles answered that the streets in Three Lakes Village were not up to code and this
project would accomplish that. Sidewalks are not a part of this project.
There were no further questions and the Public Hearing was closed.
2
Owasso City Council
May 17, 2005
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ADOPTION OF RESOLUTION NO. 2005 -08 AND
AUTHORIZATION OF THE MAYOR TO EXECUTE THE FY 2005
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION
Mr. Wiles presented the item. Mr. Colgan moved, seconded by Mr. Cochran, for Council
adoption of Resolution No. 2005 -08, a resolution requesting assistance from the Oklahoma
Department of Commerce Small Cities Program in the amount of $66,450.00 and authorization
of the Mayor to execute all necessary documents relating to the application process.
YEA: Cochran, Colgan, Thoendel
NAY: None
Motion carried 3 -0.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CITIZEN PARTICIPATION
PLAN FOR THE FY 2005 SMALL CITIES CDBG PROGRAM
Mr. Miles presented the item. Mr. Cochran moved, seconded by Mr. Thoendel, for Council
approval of the Citizen Participation Plan as required in the FY 2005 Small Cities CDBG
application process.
YEA: Cochran, Colgan, Thocndel
NAY: None
Motion carried 3 -0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 05®
01
Mr. McCulley presented the item. Mr. Cochran moved, seconded by Mr. Colgan, for Council
approval of annexation request OA 05 -01 of approximately 35 acres, more or less, located east of
the Owasso Expressway between East 98`1' Street north and East 101St Street North.
YEA: Cochran, Colgan, Thoendel
NAY: None
Motion carried 3 -0.
I
Owasso City Council
May 17, 200.5
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF AN AMENDMENT TO THE 2015
LAND USE MASTERPLAN
Mr. McCulley presented the item. Mr. Don Sitter, who had requested to address the Council,
stated that he owned property directly east of the proposed development and asked for
reassurance that physical barriers would be in place on East 100'1' Street North so the street
would not continue into the proposed development, and if they could get this reassurance from
the City, he and his neighbors could support this amendment. Mr. McCulley stated that they
would not have recommended approval of this development if the streets were tied in to it.
Mr. Colgan moved, seconded by Mr. Cochran, to approve an amendment to the 2015 Land Use
Masterplan allowing commercial use of property currently designated for residential
development. The subject property is located east of the Owasso Expressway, between East 98"'
Street North and East 1015' Street North, containing approximately 35 acres, more or less.
YEA: Cochran, Colgan, Thoendel
NAY: None
Motion carried 3 -0.
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF REZONING REQUEST OZ 05 -02
Mr. McCulley presented the item. Mr. Cochran moved, seconded by Mr. Colgan, for Council
approval of rezoning request OZ 05 -02 of approximately 3.92 acres, more or less, from CG
(Commercial General) and RS-3 (Single Family Residential) to CG (Commercial General). The
subject property is located on the northeast corner of East 86 1h Street North and North Main
Street.
YEA: Cochran, Colgan, Thoendel
NAY: None
Motion carried 3-0.
4
Owosso City Council
May 17, 2005
ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF A FINAL PLAT FOR THE
FALLS AT GARRETT CREEK
Mr. McCulley presented the item. Mr. Colgan moved, seconded by Mr. Cochran, for Council
acceptance of The Falls at Garrett Creek Final Plat. The subject property contains approximately
26.09 acres, more or less, and is located cast of North 129 "' East Avenue and south of East 116 "'
Street North, southeast of Garrett Creek Estates.
YEA: Cochran, Colgan, Thoendel
NAY: None
Motion carried 3 -0.
ITEM 14. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A CHANGE ORDER AND
AUTHORIZATION OF A PAYMENT FOR THE SUBSTANTIAL
COMPLETION OF THE RENOVATION OF FIRE STATION NO. 2
Mr. Fisher presented the item. Mr. Cochran moved, seconded by Mr. Colgan, for Council
approval of Change Order- No. 3 from Barton Construction Company decreasing the contract
amount by $843.00, and authorization of payment to Barton Construction Company for
substantial completion of the renovation in the amount of $48,241.67.
YEA: Cochran, Colgan, Thoendel
NAY: None
Motion carried 3 -0.
ITEM 15. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A LAND PURCHASE FOR FIRE
STATION NO. 3
Mr. Fisher presented the item. Mr. Colgan moved, seconded by Mr. Cochran, for Council
approval of the purchase of property located at East 100"x' Street North and North 145 "}' East
Avenue in the amount of $180,000.00 for the purpose of constructing Fire Station No. 3.
YEA: Cochran, Colgan, Thoendel
NAY: None
Motion carried 3 -0.
I
Owasso City Council May 17, 2005
ITEM 16. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ADOPTION OF RESOLUTION NO, 2005 -07.
Ms. Stagg presented the item. Mr. Colgan moved, seconded by Mr. Cochran, for Council
adoption of Resolution No. 2005 -07, a resolution amending Resolution No. 2003-07, rclating to
the non - residential stormwater system service charge within the city limits of the City of
Owasso, Oklahoma, and establishing an effective implementation schedule.
YEA: Cochran, Colgan, Thoendcl
NAY: None
Motion carried 3 -0.
Mr. Ray stated at this time that a campaign would begin within the next 30 clays to alert business
customers of this increase which will be effective January 1, 2006.
ITEM 17. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF ORDINANCE NO. 812
Ms. Stagg presented the item. Mr. Cochran moved, seconded by Mr. Colgan, for Council
approval of Ordinance No. 812, an ordinance amending the City of Owasso Code of Ordinances
by adopting new engineering design critcria, construction standards, and standard details for
streets, sidewalks, water systems, sewer systems and drainage within the city limits of Owasso,
Oklahoma.
YEA: Cochran, Colgan, Thocndel
NAY: None
Motion carried 3 -0.
ITEM 18. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF AN AMENDMENT TO THE
ENGINEERING SERVICES AGREEMENT FOR SILVER CREEK DRAINAGE
IMPROVEMENTS
Ms. Stagg presented the item. Mr. Kenneth Yates, who had requested to address the Council,
asked about the anticipated progress of this project in light of the changes in this item. Mr. Ray
stated that the change is to gather numbers so that the City could proceed to Phase II, and on to
the project's completion.
Mr. Colgan moved, seconded by Mr. Cochran, for Council approval of Amendment No. 2 to the
Engineering Services Agreement with Meshak & Associates, Incorporated of Sand Springs,
Oklahoma for Phase I Silver Creek Drainage Improvements in the amount of $64,600.18,
increasing the total agreement amount to $100,000.00.
6
Owasso City Council May 17, 2005
YEA: Cochran, Colgan, Thoendel
NAY: None
Motion carried 3 -0.
ITEM 19. REPORT FROM CITY MANAGER
Mr. Ray announced, regarding the initiative petition, that Judge Shallcross would issue a ruling
on or around May 27, 2005,
ITEM 20. REPORT FROM CITY ATTORNEY
None
None
ITEM 22. NEW BUSINESS
None
ITEM 23. ADJOURNMENT
Mr. Colgan moved, seconded by Mr. Cochran, to adjourn.
YEA: Cochran, Colgan, Thoendel
NAY: None
Motion carried 3 -0 and the meeting was adjourned at 7:25 p.m.
Pat Fry, Minute Clerk
7
Craig Thoendel, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, May 31, 2005
The Owasso City Council met in a special meeting on Tuesday, May 31, 2005 in the Lower
Level Conference Room at City Hall, 1 I1 N. Main Street, per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 10:00 AM on Tuesday, May 24, 2005.
ITEM 1: CALL TO ORDER.
Vice Mayor Cataudella called the meeting to order at 6:03 PM.
PRESENT ABSENT
Craig Thoendel, Mayor (in at 6:35 PM)
Steve Cataudella, Vice Mayor
Brent Colgan, Councilor (out at 6:40 PM)
Gary Cochran, Councilor
Susan Kimball, Councilor
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO FY 200506 BUDGET
Mr. Ray and Ms. Bishop reviewed the FY 2005 -06 budget and answered questions regarding the
same from the City Council. It was explained that the public presentation of the budget would
occur at the regular meeting of the City Council on June 7, 2005. No action was taken.
ITEM 3: ADJOURNMENT
Councilor Cochran moved, seconded by Councilor Kimball, to adjourn. All were in favor and
the meeting was adjourned at 8:15 PM.
Craig Thoendel, Mayor
CITY OF OWASSO
CLAIMS TO BE PAID 06/07/05
VENDOR
DESCRIPTION
AMOUNT
TREASURER PETTY CASH
DEPOSIT REFUNDS
60.00
TREASURER PETTY CASH
DEPOSIT REFUNDS
50.00
REFUND TOTAL
110.00
LAW ENFORCEMENT SYSTEMS
CITATION BOOKS
459.00
BAILEY, MATT
BAILIFF DUTIES
300.00
TREASURER PETTY CASH
MILEAGE - JACKSON
102.06
MUNICIPAL COURT DEPT TOTAL
861.06
ROONEY, TIMOTHY D.
TUITION REIMBURSEMENT
650.00
TREASURER PETTY CASH
CITY MGR EXPENSES
213.03
STAPLES
INKJET CARTRIDGE
31.99
OFFICE DEPOT
BUDGET BOOKS
129.90
TRIAD PRINTING
BUDGET BOOK COVERS
56.40
OWASSO COPIER SERVICE CENTER
PRINTING BUDGET
221.76
TREASURER PETTY CASH
BUDGET SUPPLIES
67.15
METROCALL
04/05 USE
7.06
CINGULAR WIRELESS
PHONE USE -RAY
182.46
TREASURER PETTY CASH
MEETING EXPENSE
139.01
CUSTOM CRAFT AWARDS
COUNCIL APPRECIATION
65.00
CARD CENTER
FURNISHINGS -CONF RM
125.89
QUIKSERVICE STEEL
WELDING TUBING
33.50
WAL -MART COMMUNITY
EMPLOYEE RECOGNITION
16.74
A -Z RUBBER STAMPS
ENGRAVING
10.00
MANAGERIAL DEPT TOTAL
1,949.89
NOWDOCS INTERNATIONAL
CHECK STOCK
575.00
OFFICE DEPOT
OFFICE SUPPLIES
165.84
OK TAX COMMISSION
SALES TAX PERMIT
20.00
FINANCE DEPT TOTAL
760.84
WORDCOM
COLORED PAPER
85.00
STAPLES
INKJET CARTRIDGE
31.99
CHARACTER FIRST!
BULLETINS
360.58
A N Z SIGNS
BANNERS
665.00
DAILY & SUNDAY OKLA CLASSIFIED
EMPLOYMENT ADS
186.91
WORLD PUBLISHING COMPANY
EMPLOYMENT ADS
146.51
HUMAN RESOURCES DEPT TOTAL
1,475.99
SAV -ON PRINTING
WINDOW ENVELOPES
270.00
EXECUTIVE COFFEE SERVICES
SUPPLIES
136.73
CINTAS CORPORATION
MAT SERVICES
28.90
AMERICAN WASTE CONTROL
REFUSE SERVICE
114.00
NEIGHBOR NEWSPAPER
LEGAL NOTICES
582.40
NEIGHBOR NEWSPAPER
LEGAL NOTICES
179.20
SOUTHWESTERN BELL
PHONE USE
859.74
SOUTHWESTERN BELL
PHONE USE 04/05
214.43
VENDOR
DESCRIPTION
AMOUNT
SOUTHWESTERN BELL
PHONE USE
47.96
RESERVE ACCOUNT
POSTAGE
2.000.00
VVELSCO
REPAIR SUPPLIES
45.48
GENERAL GOVERNMENT DEPT TOTAL.
---------
�.47_7-
OFFICE DEPOT
OFFICE SUPPLIES
43.80
STAPLES
|NKJETCARTR|DGE
31.88
THE UPS STORE
BLUE PRINTS
0.95
ATVVO0D8
JEANS/SHIRTS/COAT
138.90
BURR KANNADY
INSPECTION SERVICES
300.00
BURR KANNADY
MILEAGE
32.40
TREASURER PETTY CASH
MEETING EXPENSE
30.37
METROCALL
04/05 USE
21.18
COMMUNITY DEVELOPMENT DEPT TOTAL
---------
DEAR|NG.DAN|EL
TUITION REIMBURSEMENT
1.203.00
OFFICE DEPOT
OFFICE SUPPLIES
138.50
HOME DEPOT
COPY KEYS
2.08
US CELLULAR
CELL PHONE USE
52.40
THE UPS STORE
SHIPPING
11.24
CLINE, BRYAN
PER DIEM
08.00
STAGG./\NA
PER DIEM
88.00
ENGINEERING DEPT TOTAL
1.064.18
WAL'K8ARTCOK8MUN|TY
CELL PHONE CASES
18.80
C|NGULARVV|RELEGG
PHONE USE
110.15
CARD CENTER
CELL PHONES
139.88
COMP USA
COMPUTER SUPPLIES
121.88
INFORMATION SYSTEMS DEPT TOTAL
381.87
OFFICE DEPOT
OFFICE SUPPLIES
10.99
THE UPS STORE
COPIES
7.06
OKLA LIGHTING DISTRIBUTORS
LIGHTING SUPPLIES
56.30
E6TES
WEEDKILLER
52.00
L0VYESCOK4PAN|EG
SUPPLIES
020.52
UN|F|RGTCORPORAT|0N
UNIFORM RENTAL
80.20
BAILEY EQUIPMENT
PARTS
31.74
REDLEE
JANITORIAL SERVICES
1.393.85
COX COMMUNICATIONS
HIGH SPEED INTERNET
08.95
FLYNN'S PEST CONTROL
PEST CONTROL
1.040.00
DISTRICT || PROBATION COMMUNITY
DOC WORKER PROGRAM
480.92
TREASURER PETTY CASH
DOCLUNCHEG
106.20
C|NGULARVV|RELEGS
PHONE USE
20.80
C|NGULARVV|RELEGS
PHONE USE
55.10
CARD CENTER
CELL PHONE
09.89
METR0CALL
04/05 USE
14.12
SOUTHWESTERN BELL
PHONE USE O4/O5
130.77
SOUTHWESTERN BELL
PHONE USE
0.71
TREASURER PETTY CASH
TRAVEL-WHITE
30.23
SUPPORT SERVICES DEPT TOTAL
4.258.41
VENDOR
DESCRIPTION
AMOUNT
OVYA8SOFENCE
FENCE POST
712.00
ATVVOUDS
SANDER SHEETS
31.57
EQUIPMENT ONE
RENTAL-DRILL
10.00
ANZSIGNS
CEMETERY SIGNS
1.144.00
MILL CREEK LUMBER &SUPPLY
SIGN PROJECT
140.58
CROW DURL|NGAME
SUPPLIES
5.00
EGTES
CHEMICALS
72020
CEMETERY DEPT TOTAL
COX, HBURL
TUITION REIMBURSEMENT
780.00
LANDERS.KELL|
TUITION REIMBURSEMENT
185.00
ONYX CORPORATION
TONER CARTRIDGES
129.90
OFFICE DEPOT
OFFICE SUPPLIES
298.08
OK ASSOC CHIEFS OFPOLICE
STANDARDS MANUAL
25.00
SOUTHERN AGRICULTURE
CANINE FOOD
160.51
OKLAHOMA POLICE SUPPLY
WHEEL MEASURE
36.05
POLICE PETTY CASH
CAR WASH/AUDIO TAPES
1222
PATROLTECHNOLOGY
BADGES
740.00
POLICE PETTY CASH
TRANSMISSION FLUID
1.32
MOTOROLA
N|CDBAJTER|ES
307.80
MPH INDUSTRIES
RADAR REPAIR
118.54
STATE 0F OKLAHOMA BOARD
|NT0X|LYZERREPA|R
107.08
kdETR0CALL
04/05 USE
223.50
C|NGULARVV|RELEQS
PHONE UGE-CH|EF/DEPUTYCHIEF
125.54
C|NGULARVV|RELEOS
PHONE U8E-CH|EF/DEPUTYCHIEF
43.20
SOUTHWESTERN BELL
PHONEU8E
859.75
SOUTHWESTERN BELL
PHONE USE O4/03
34.00
SOUTHWESTERN BELL
PH0NEUSE
47.45
H0L|DAY|NNN0RMAN
LODGING-PARSLEY7JOBE
120.00
POLICE PETTY CASH
PIKE PASS TOLLS/PARKING
7.50
TREASURER PETTY CASH
PER DIEM-PARSLEY
70.00
ANZSIGNS
VEHICLE LETTERING
425.00
UNITED FORD
CONSOLE
510.14
UNITED FORD
KEY-FORD EXPEDITION
00.16
OFFICE DEPOT
OFFICE SUPPLIES
427.80
POLICE DEPT TOTAL
5'868.10
ONYX CORPORATION
TONER CARTRIDGE
23.85
[NETR0CALL
04/05 USE
7.05
POLICE COMMUNICATIONS DEPT TOTAL
----
HILLS PET NUTRITION
SHELTER SUPPLIES
75.00
ONYX CORPORATION
TONER CARTRIDGE
18.05
JBVVH0LESALE
BUCKETS
08.40
OFFICE DEPOT
CHAIRS
12820
LOVVESCOMPAN|ES
LANDSCAPE SUPPLIES
47.54
CITY OFTULSA
EUTHANASIA SERVICES
48.80
THREE LAKES LAUNDRY
BUNDLELAUNDRY
22.30
STRATHEVETER|NARY
EUTHANASIA SERVICES
18.00
VENDOR
DESCRIPTION
AMOUNT
SOUTHWESTERN BELL
PHONE USE O405
34.67
SOUTHWESTERN BELL
PHONE USE
218
METROCALL
04/05 USE
1412
CHEROKEE BUILDING MATERIALS
BUILDING SUPPLIES
88.34
GENERAL WIRE &SUPPLY
GATE
214])5
TULSA NEW HOLLAND
WINCH
174.05
LnVVEGC0K4PAN|E8
FREEZER
390.00
ANIMAL CONTROL DEPT TOTAL
__i-5 5
EVE SUPPLY
CLEANING SUPPLIES
583.98
VVAL'K8ARTCOK4MUN|TY
K4A|NTSUPPL|ES
117.07
CULL|GANOFTULSA
WATER
18.29
OKLAHOMA POLICE SUPPLY
SHOES-K8ARLAR
54.95
GALL'S
RAINCOAT-FISHER
75.00
YALE UNIFORM RENTAL
UNIFORM RENTAL
259.50
CROW BURL|NGAK8E
REPAIR SUPPLIES
124.90
SHILLING AUTOMOTIVE
WHEEL ALIGNMENT
20.00
ATCFRE|8HTL|NER
SIREN CONTROL PART
1.048.33
ZELENGKE'SPA|NT|NG
PAINTING STATION 2
0.500.00
LDVVESCOMPAN|E8
k8A|NTSUPPL|ES
457.14
OVERHEAD DOOR COMPANY
BAY DOOR
975.00
BUILDERS SUPPLY
CLOSER
220.00
C|NGULARVV|RELESO
PHONE USE-CHIEFS
141.50
BK8|8YSTEMS
C0P|ERRENTAL/K8A|NT
182.58
SAV-ON PR|NT|NG
PRINTING
40.00
SOUTHWESTERN BELL
PHONE USE O4/O5
167.89
SOUTHWESTERN BELL
PHONE USE
9�07
K8ETROCALL
04/05 USE
9.16
FIRE SERVICE TRAINING OSU
TRAINING-KELLEY
100.00
TREASURER PETTY CASH
TRAINING-KELLEY
7.00
TREASURER PETTY CASH
TRAVEL-FISHER
36.23
FIRE DEPT TOTAL
--------
.1'._-.
VERDIGRIS VALLEY ELECTRIC
STORM SIRENS
48.11
SOUTHWESTERN BELL
PHONE USE O4/5
17.33
K8ETROCALL
04/05 USE
14.14
EMERGENCY PREPAREDNESS DEPT TOTAL
---------
ATVY0ODG
SPRAY PAINT
8.17
APAC SERVICE CENTER
ASPHALT
80.01
MILL CREEK LUMBER &SUPPLY
FORM BOARDS
104.22
TWIN CITIES READY MIX
CONCRETE
1.033.50
CROW BURL|NGAME
OIL DRY
20.51
GEORGE & GEORGE SAFETY
UN|FORMS/PROTCLUTH|NG
33.03
A'0KS|GNS
UN|FORMS/PROTCLOTH|NG
59.67
UN|F|R8TCORP0RAT|ON
UN|F0RM3/PROTCL0TH|NG
00.41
TULSA COUNTY 8OCC
SIGNS
34.50
ATVVOOOS
TAPEMEASURE/T00L
28.81
MILL CREEK LUMBER &SUPPLY
SHOVEL
10.08
BAILEY EQUIPMENT
TILLER REPAIR
67.45
VENDOR
DESCRIPTION
AMOUNT
METROCALL
04/05 USE
42.25
US CELLULAR
CELL PHONE USE
52.46
SOUTHWESTERN BELL
PHONE USE 04/05
21.33
EQUIPMENT ONE
TILLER RENTAL
32.00
MILL CREEK LUMBER & SUPPLY
FORM BOARDS
1.57
STREETS DEPT TOTAL
2,612.57
BROWN FARMS SOD
SOD
55.00
MAXWELL SUPPLY
SANDBAGS
73.00
CHANDLER MATERIALS
STORMWATER PIPE
122.25
ESTES
CHEMICALS
655.68
GEORGE & GEORGE SAFETY
UNIFORMS /PROT CLOTHING
32.99
A -OK SIGNS
UNIFORMS /PROT CLOTHING
59.67
UNIFIRST CORPORATION
UNIFORMS /PROT CLOTHING
78.45
EQUIPMENT ONE
RENTAL- TRIMMER
306.83
OCT EQUIPMENT
RENTAL -DOZER
250.00
METROCALL
04/05 USE
35.30
MESHEK & ASSOCIATES
ENGINEERING SERVICES
1,189.78
MESHEK & ASSOCIATES
DRAINAGE IMPROVEMENTS 5/17/05
11,323.55
STORMWATER MAINT DEPT TOTAL
14,182.50
NELSON, RYAN L.
RESTROOM CLEANING
225.00
PANNELL /ASSOCIATES
PLUMBING SUPPLIES
6.44
ATWOODS
PLUMBING PART
1.96
BAILEY EQUIPMENT
MOWER/WEEDEATER PARTS
164.65
LOWES COMPANIES
PAINT /CONCRETE MIX
66.82
ATWOODS
MAINT SUPPLIES
17.95
ATWOODS
BOLTS
1.64
COMPLETE TREE CARE
TREE REMOVAL
950.00
ATWOODS
PINS /BOLTS
9.52
BAILEY EQUIPMENT
WEEDEATER PARTS
64.89
MURPHY SANITARY SUPPLY
RESTROOM SUPPLIES
513.50
ADT SECURITY SERVICES
SECURITY SERVICES
43.36
LELAND BARTEL DBA CLIP -N -SNIP
PARK MOWINGS
800.00
JB STIGALL
PARK MOWINGS
585.00
JB STIGALL
PARK MOWINGS
585.00
WASHINGTON CO RWD 3
WATER- MCCARTY PARK
239.60
METROCALL
04/05 USE
14.14
SOUTHWESTERN BELL
PHONE USE 04/05
68.17
KC ELECTRIC CO
LIGHT RELOCATION
4,068.50
PARKS DEPT TOTAL
8,426.14
OFFICE DEPOT
OFFICE SUPPLIES
4.67
STAPLES
INKJET CARTRIDGES
89.08
CHARACTER FIRST!
BULLETINS
42.00
SOUTHWESTERN BELL
PHONE USE 04/05
99.56
CINGULAR WIRELESS
PHONE USE -VAN
10.00
SOUTHWESTERN BELL
PHONE USE
0.62
ADIRONDACK
TABLES
858.16
COMMUNITY CENTER DEPT TOTAL
1,104.09
Lv /ailITil7
TRIAD PRINTING
SOUTHWESTERN BELL
SOUTHWESTERN BELL
WORDCOM
LONE STAR OVERNIGHT"
TELEPROS
CARD CENTER
CINGULAR WIRELESS
CARD CENTER
TREASURER PETTY CASH
TREASURER PETTY CASH
CARD CENTER
MEDICARE /REFUNDS
PRATHER, BRIDY
TRICARE SOUTHWEST
MEDICAL COMPLIANCE SPECIALITY
ALLIANCE MEDICAL
PACE PRODUCTS
PSI PHARMACEUTICAL SYSTEMS
ATC FREIGHTLINER
WORKS & LENTZ
GALLES JEFFERY DO.
CINGULAR WIRELESS
MEDICLAIMS
TULSA REGIONAL MED CTR
ST JOHN MEDICAL CENTER
ST JOHN MEDICAL CENTER
MESHEK & ASSOCIATES
DELL MARKETING L.P.
CDW GOVERNMENT
PARTIN, JOHN
WHIRLPOOL CORP
LOWES COMPANIES
DESCRIPTION a '!
BOOKMARKS 60.84
PHONE USE 04/05 20.08
PHONE USE 0.54
LECTERN BASE /MEDIA CART _248.41
HISTORICAL MUSEUM DEPT TOTAL 329.87
OVERNIGHT DELIVERY
12.62
WEB DESIGN RENOVATION
250.00
ICSC CONFERENCE FEE
345.00
PHONE USE -HAYES
103.44
TRAVEL -HAYES
627.10
TRAVEL -HAYES
179.01
MEETING EXPENSE
27.43
LODGING -HAYES
318.24
ECONOMIC DEVELOPMENT DEPT TOTAL
1,862.84
GENERAL FUND TOTAL 66,591.47
REFUND #4178
263.08
REFUND #5611
539.00
REFUND #5833
201.50
BIO -WASTE DISPOSAL
143.00
AMBULANCE SUPPLIES
2,796.80
AMBULANCE SUPPLIES
339.00
AMBULANCE SUPPLIES
74.10
AMBULANCE REPAIR
1,715.00
COLLECTION FEES
181.20
EMS MONTHLY AUDITS
250.00
PHONE USE - OTHERS
62.06
MONTHLY SERVICES
3,858.52
TRAINING -HURST /JACKSON
300.00
CPR CARDS
32.00
TRAINING- WOFFORD /MORTON
200.00
AMBULANCE SERVICE FUND TOTAL
10,955.26
E -911 3,061.46
E -911 FUND TOTAL 3,061.46
ENGINEERING SERVICES 2,708.62
STORMWATER MGMT FUND TOTAL 2,708.62
NETWORK BACKUP HARD /SOFTWARE
1,771.11
SOFTWARE /LICENSES
8,722.28
SHELVING
590.00
APPLIANCES
2,490.87
MAINT SUPPLIES
379.00
CAPITAL IMPROVEMENTS FUND TOTAL
13,953.26
LIVINGSTON, KEN TUITION REIMBURSEMENT 251.25
VENDOR
DESCRIPTION
AMOUNT
ATVVO0DS
SHOP SUPPLIES
5.86
CROW BURL|NGAME
SHOP SUPPLIES
5.00
L0VVESCOK8PAN|ES
VEH|CLEMA|NT
0.20
UN|F|RSTCORPORAT|0N
UNIFORM RENTAL
146.22
CARD CENTER
H0SEL|NE
78.50
AMERICAN HOSE &SUPPLY
PARTS FOR RESALE
18237
T&VVTIRE
TIRES
208.00
B&M OIL COMPANY
BULKD|UGREASE
792.81
EAST TULSA DODGE
TRANSMISSION FLUID
30.96
GROW BURL|NGAK8E
GREASE
80.00
FRICTION PRODUCTS BRAKE REBU|LDEK8
PARTS FOR RESALE
25241
TULSA NEW HOLLAND
PARTS-BACKH0E/BRUSHH0G
17125
TULSA AUTO SPRING
FLATBED PARTS
820J0
TRUCK PRO
PARTS FOR RESALE
59,37
GREEN COUNTRY JOHN DEERE
STARTER-BACKH0E
285.00
CLASSIC CHEVROLET
PARTS FOR RESALE
231.81
D'RE|LLYAUT0M0T|VE
PARTS FOR RESALE
1.854.13
K4ETROCALL
04/05 USE
14.12
SOUTHWESTERN BELL
PHONE USE 04/05
153.10
C|NGULARVV|RELESS
PHONE USE
20.00
C|NGULARVV|RELE8S
PHONE USE
55.14
CARD CENTER
CELL PHONE
10.89
SOUTHWESTERN BELL
PHONE USE
2.00
B&K8 TIRE CENTER
ALIGNMENT SERVICE
98.80
T&VVTIRE
FLAT REPAIR
80.00
VVAL-MART COMMUN|TY
WIRELESS ROUTER
59.88
CITY GARAGE FUND TOTAL
5.961.55
PERR|NE.K8C8|VERN.REDEK8ANN.PLLC
J08172
228.80
PPOS0LUT|ONS
R03315
12.02
PPOSOLUT|ONS
S10294
40.32
PPOSDLUT|0NG
M10034
14.17
OWASSU PHYSICAL THERAPY CLINIC
S10204
5844
CENTRAL STATES ORTHOPEDIC
C05054
53.82
CENTRAL STATES ORTHOPEDIC
D07234
53.82
CENTRAL STATES ORTHOPEDIC
R03315
53.02
TULSA BONE & JOINT ASSOC
H03145
53.02
TULSA HAND THERAPY
M10034
437.33
ORTHOPEDIC HOSPITAL OF0K
B04074
37.62
ORTHOPEDIC HOSPITAL OFOK
G02204
681.28
EK8P|
R03315
151.15
K8ED|CAPPHARMAC|E8
B05055
26.59
MED|CAPPHARK4AC|ES
S10204
45.85
SPRINGER CLINIC
S10294
72.02
EASTERN OK ORTHOPEDIC CENTER
S10294
261.00
WELLS, JACK D
VV07294
204.00
WELLS, JACK D
VV07204
204.00
SUMMIT PHYSICAL THERAPY
R03315
35570
WORKERS COMP FUND TOTAL
3,167.53
VENDOR
DESCRIPTION
AMOUNT
BLACKVVELL.KEV|N
TORT CLAIM #TR-O5-008
65.00
MOATS, ROGER
TORT CLAIM #TF-04-037
008.58
SHOUSE.JAM|E
TORT CLAIM #TF-05-O04
65.00
LANGLEY.DAV|D
TORT CLAIM #TF-O5-010
345.24
SELF INSURANCE FUND TOTAL
1.383.74
GRAND TOTAL
107.782.89
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #71
VENDOR DESCRIPTION AMOUNT
AETNA HEALTHCARE MEDICAL SERVICE 20.518.87
HEALTHCARE MEDICAL SERVICE 10.27028
HEALTHCARE DEPT TOTAL 42.794.95
DELTA DENTAL DENTAL MEDICAL SERVICE 2.501.00
DENTAL MEDICAL SERVICE 3.080.09
DENTAL MEDICAL SERVICE 1.770£0
DENTAL DEPT TOTAL 7,358.39
YSP ADM|NFEE 758.49
VISION DEPT TOTAL 758.49
HEALTHCARE SELF INSURANCE FUND TOTAL 50.912.03
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 5/14/2005
Department
Overtime Exenses
Total Expenses
Municipal Court
0.00
3,180.33
Managerial
0.00
10,309.70
Finance
49.41
9,766.32 ,
Human Resourses
0.00
5,605.34
Community Development
0.00,
12,01,1.91
Engineering
0.00
10,378.89
Information Systems
0.00
4,973.22
Support Services
0.00
6,285.46
Police
766.32
80,610.37
Central Dispatch
31.29
8,037.32
Animal Control
0.00
2,708.12
Fire
2,164.99
65,926.76
Emergency Preparedness
0.00
1,763.14
Streets
176.56
7,135.05
Stormwater /ROW Maint.
357.21
7,677.15
Park Maintenance
0.00
6,926.27
Community - Senior Center
0.00
4,503.81
Historical Museum
0.00
2,419.43
Economic Development '
0.00
3,352.28
General Fund Total $3,545.78 !; $253,570.87
Ambulance Fund
Fund Total $329.32 $12,177.93
Emergency 911 Fund
Fund Total $15.42 $3,958.46
Worker's Comp Self- Insurance Fund
Fund Total $865.20
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
1!
Department
Overtime Expenses
Total Expenses
Municipal Court
0.00
3,234.39'
Managerial
0.00
11,007.04
Finance
49.41
9,751.02
Human Resourses
0.00
5,787.88
Community Development
0.00
12,172,26
Engineering
0.00
8,578.93
Information Systems
0.00
4,973.22
Support Services
0.00
6,249.61
Police
527.75
110,398.68
Central Dispatch
150.02
10,539.24
Animal Control
0.00
2,708.12
Fire
2,474.48
66,227.23
Emergency Preparedness
0.00
1,762.42
Streets
0.00
8,347.88
StormwaterfROW Faint.'
483.34
7,945.46
Park Maintenance
52.50
7,353.73
Community- Senior Center
0.00
4,492.97
Historical Museum
0.00
2,419.43
Economic Development
0.00 !
3,352.28
General Fund Total $37687.50 $287,301.79
Garage Fund
Fund Total $436.14 $5,707.94
Ambulance Fund
Fund Total $281.37 ` $12,595.91
Emeraencv 911 Fund
Worker's Comp Self- Insurance Fund
Fund Total $918.E
MEMORANDUM
TO-. THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
}_
FROM: MICHELE DEMPSTE
HUMAN RESOURCE DIRECTOR
SUBJECT. R E QUEST FOR DISABILITY RETI REMENT
DATEa June 2, 2005
BACKGROUND-
Oklahoma Municipal Retirement Fund (OMRF), the retirement plan for non - police and fire
employees, requires the City Council acting as the OMRF Retirement Committee to approve
applications for retirement. To be eligible for retirement through OMRF an employee must have
a minimum of five years of service with the City of Owasso. Once an employee has five years of
service with the City the employee is considered vested. When a vested employee leaves the
City's employment, depending on the employee's age, the employee has three retirement options.
The first option, normal retirement, is available to a vested employee age 65 or older. The
second option, early retirement, is available to a vested employee between the age of 55 and 65,
and the third option is deferred retirement. Deferred retirement is an option available to vested
employees under the age of 55. This allows an employee to "defer" retirement benefits to a
future date, at which time monthly retirement benefits would begin.
In the event an employee becomes disabled and unable to perform job duties prior to retirement,
the employee can apply for disability retirement. Disability retirement has no minimum age
requirement. The qualifying events for disability retirement are the employee must be fully
vested and must be unable to perform current job duties or another job with the City due to
disabilities. Applications for disability retirement must include a physician's certification.
Effie Grimes, a greenskeeper with the golf course, has submitted an application for disability
retirement. As required Ms. Grimes has provided the appropriate certificate of disability
completed by her physician. Ms. Grimes has been employed with the golf course since March 1,
1993 and is fully vested. In addition, Ms. Grimes is unable to perform her current job duties as
greenskeeper or any other positions within the City. Therefore, Ms. Grimes qualifies for
Disability Retirement.
Staff recommends approval of Effie Grimes' request for disability retirement.
MEMORANDUM
TO. THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM. MICHELE DEMPSTER
HUMAN RESOURCE DIRECTOR
SUBJECT. CCT. INN E A` ZONAL ASSOCIATION O FIREFIGHTERS (IAFF)
FISCAL YEAR 2005 -2006 CONT'RAC'T
DATE- Juno 2, 2005
BACKGROUND-
In May of 2004, as a part of the 2004 -2005 contract with the International Association of
Firefighters, the City Council approved language agreeing to ratify the 2004 -2005 contract by
June 309 2005, extending the contract into fiscal year 2005 -2006.
The second year of the contract provides for a 2% across the board increase effective July 1,
2005, a step advancement on the employee's anniversary date, and an increase in Paramedic pro -
pay from $1.00 per hour to $1.25. In addition a ono -time pay based on performance will be
implemented. Employees covered by the contract will be eligible for a one -time payment of 2%
of the employee's base wages, should the employee receive an average annual performance
rating of four or better.
The total increase in cost for these changes is $52,163 at a 4.41% increase over this year's
contract.
Staff recommends approval of the second year of the two year contract with the International
Association of Firefighters,
MEMOMANDUNI
TO: THE' HONORABLE MLAYOR AND COUNCIL
Crff OF OWASSO
FROM- CHIPAICCULLEY
MY PLANNER
S U BJE C` - ORDINANCE NO. 813
DATE- JUNE 2, 2005
BACKGROUND:
At the May 17, 2005 meeting, the Owasso City Council approved an annexation request for
approximately 35 acres of property located east of the Owasso Expressway, between E. 98th St N. and
E. 100 St. N., North of First Baptist Church. Attached is a copy of Ordinance No. 813 that formally
adopts the City Council's action of May 17, 2005.
Staff recommends Council approval of Ordinance No. 813.
fflw#=Iffmffg�'�
CITY OFOWASSO
ORDINANCE NO, 813
VIM M-Al RESM K Lm I FAI AMM M:
M WWWAIN A WIMMI WM WP
SOUTHWESTERLY ON A CURVE, TO THE RIGHT HAVING A RADIUS OF 1195.92 FEET, A
DISTANCE OF 348.26 FEET; THENCE S 39 DEGREES 56 TUIES 50 SECONDS W A
DISTANCE OF 467.77 FEET TO A POINT ON THE WEST LINE OF SAID NE/4 Or SW/4;
T'HENCE NORTH ALONG SAID LATEST LINE, A DISTANCE OF 672.33 FEET TO A POINT OF
BEGINNING,
Section 3. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma,
a true and correct copy of this Ordinance, together with an accurate map of the territory hereby
annexed.
PASSED AND APPROVED this I" day of June, 2005.
Sherry Bishop, City Clerk
City Attorney
Chip McCulley, City Planner
CITY OF OWASSO, OKLAHOMA
Craig Thoendel, Mayor
TO. HONORABLE MAYOR AND CITY COUNCIL
CITY OF OASSO
BISHOP FROM. SHERRY
FINANCE . i ,\ } i J
SUBJECT- ASSESSMENT" OF SEWER IMPROVEMENT DISTRICT
CT
DATE: June 3, 2005
In 1995, homeowners in the Pleasant View Estates Addition approached staff concerning the
ability to connect to City sewers in order to alleviate septic system problems in their subdivision.
The addition is outside the current City limits, but collection lines were designed in conformance
with established city criteria.
The homeowners elected to form a Sewer Improvement District (Tulsa County Sewer
Improvement District No. 6) and issue bonds to finance construction. On February 18, 1997,
Council agreed to accept, operate and maintain the system contingent upon the vote of the District.
In March 1997, the District held an election to consider the transfer and conveyance of the sewer
system to the city. The District agreed to the consolidation.
The "Agreement for Consolidation of Sewer Improvement District with City of Owasso and for
Connection of Sanitary Sewer Systems to Existing Excess Capacity Sanitary Sewer System" was
approved by Council on April 21, 1998. That agreement provided that the City would:
1. Accept the sewer system and consolidate the District with the City, and
2. Collect a reimbursement from properties subsequently connected to the system that utilize
excess capacity. Reimbursements to be calculated in the amount of $1,338.58 per acre and
be applied solely to amortization and satisfaction of the bonded indebtedness.
3. Give notice, equalization and levy of assessments for satisfaction of bonded indebtedness.
On August 6, 1998, the District transferred all assets of the District, to the City of Owasso. The
amount received from the District paid the first payments of bonds and interest, which were due
November 1, 1998. Each year, the City Council authorizes the assessment of the consolidated
Sewer District for each property owner. The last assessment paid the bond principal and interest
due on May 1, 2005 and will pay the interest due on November 1, 2005.
In order to assure the continued flow of money from the District to pay for the interest and
principal of the bonds, it is necessary to assess the homeowners on an annual basis, In calendar
2006, the amount of principal and interest due is $55000 and $1,620, respectively. In addition,
10% may be collected to set aside as a reserve for any nonpayment of assessments, There are no
delinquent assessments and the current reserve exceeds 10% of the annual liability. Therefore, the
assessment will be reduced to utilize some of the excess reserve funds.
This year, each homeowner assessment will be a total of $560.00, which includes $ 500.00 for
principal, $162.00 for interest with a deduction of $102.00 for reserve funds utilized. This
amount must be assessed now to receive payment in early 2006. Upon acceptance, staff will mail
notifications to homeowners in pleasant View Estates concerning assessment and also to the 'Tulsa
County Treasurer for actual assessment.
Staff recommends Council authorize notice, equalization and levy of assessments against
properties within the Tulsa County Sewer Improvement District #6 sufficient to pay the interest,
principal and reserve due on the outstanding indebtedness represented by the District Bonds.
Notice of Assessment
Amortization Schedule for payment of Bonds and Interest
7 W171-
�* of Owassi
June 10, 2005
TULSA COUNTY SEWER IMPROVEMENT
DISTRICT NO. 6
(Consolidated with the City of Owasso)
111 N. Main
Owasso, Oklahoma 74055
NOTICE '
The Board of Directors has levied the following annual assessments on your property,
according to Oklahoma law:
Reserve
Interest Principal Credit Total
$162.00 $500.00 <$102.00> $560.00
Enclosed is an amortization schedule, showing the accrual of interest on the bonds and
the schedule for the payment of principal and interest.
SHERRY BISHOP
Finance Director
City of Owasso for the
Consolidated Tulsa County
Sewer Improvement District No. 6
n.:
111 North Main
Po Box 180
$* I I
Owasso, OK 74055
vY „
June 10, 2005
TULSA COUNTY SEWER IMPROVEMENT
DISTRICT NO. 6
(Consolidated with the City of Owasso)
111 N. Main
Owasso, Oklahoma 74055
NOTICE '
The Board of Directors has levied the following annual assessments on your property,
according to Oklahoma law:
Reserve
Interest Principal Credit Total
$162.00 $500.00 <$102.00> $560.00
Enclosed is an amortization schedule, showing the accrual of interest on the bonds and
the schedule for the payment of principal and interest.
SHERRY BISHOP
Finance Director
City of Owasso for the
Consolidated Tulsa County
Sewer Improvement District No. 6
c GIVI III TSEITER IffiitR01,'EI1IEt1,
AMORTIZATION SCHEDULE FOR PAYMENT
OF BONDS AND l
Total Payments 100,000.00 45,630.00 145,630.00
The above amortization schedule is subject to change contingent upon the development of properties north of 96th St. N. If
developed, developers will reimburse the District at a rate of $1,338.50 per acre. Any reimbursments will be applied to the
payoff of the bonds.
Note: $27,000 was received for Johnson properties and applied toward bond payoff May 2001.
$1,780 was received in December 2004 and applied toward bond payoff May 2005.
A homeowner paid $3,170.34, their share of the total District liability in September of 2004. Funds were applied toward bond
payoff November 2004.
Payment
Principal
Bond
Total
Due Date
Balance
Call
Principal
Interest
Payment
100,000.00
11/01/98
97,000.00
#3 -5
3,000.00
15,000.00
18,000.00
1998 Assessment
05/01/99
92,000.00
#6 -10
5,000.00
2,910.00
7,910.00
11/01/99
92,000.00
0.00
2,760.00
2,760.00
1999 Assessment
05/01/00
92,000.00
0.00
2,760.00
2,760.00
11/01/00
87,000.00
#11 -15
5,000.00
2,760.00
7,760.00
2000 Assessment
05/01/01
55,000.00
#16 -47
32,000.00
2,610.00
34,610.00
11/01/01
55,000.00
0.00
1,650.00
1,650.00
2001 Assessment
05/01/02
55,000.00
0.00
1,650.00
1,650.00
11/01/02
47,000.00
#48 -55
8,000.00
1,650.00
9,650.00
2002 Assessment
05/01/03
42,000.00
#56 -60
5,000.00
1,410.00
6,410.00
11/01/03
42,000.00
0.00
1,260.00
1,260.00
2003 Assessment
05/01/04
42,000.00
0.00
1,260.00
1,260.00
11/01/04
34,000.00
#61 -68
8,000.00
1,260.00
9,260.00
2004 Assessment
05/01/05
27,000.00
#69 -75
7,000.00
1,020.00
8,020.00
11/01/05
27,000.00
0.00
810.00
810.00
2005 Assessment
05/01/06
27,000.00
0.00
810.00
810.00
11/01/06
22,000.00
#76 -80
5,000.00
810.00
5,810.00
2006 Assessment
05/01/07
17,000.00
#81 -85
5,000.00
660.00
5,660.00
11/01/07
17,000.00
0.00
510.00
510.00
2007 Assessment
05/01/08
17,000.00
0.00
510.00
510.00
11/01/08
12,000.00
#86 -90
5,000.00
510.00
5,510.00
2008 Assessment
05/01/09
7,000.00
#91 -95
5,000.00
360.00
5,360.00
11/01/09
7,000.00
0.00
210.00
210.00
2009 Assessment
05/01/10
7,000.00
0.00
210.00
210.00
11/01/10
2,000.00
#96 -100
5,000.00
210.00
5,210.00
2010 Assessment
05/01/11
0.00
#101 -102
2,000.00
60.00
2,060.00
Total Payments 100,000.00 45,630.00 145,630.00
The above amortization schedule is subject to change contingent upon the development of properties north of 96th St. N. If
developed, developers will reimburse the District at a rate of $1,338.50 per acre. Any reimbursments will be applied to the
payoff of the bonds.
Note: $27,000 was received for Johnson properties and applied toward bond payoff May 2001.
$1,780 was received in December 2004 and applied toward bond payoff May 2005.
A homeowner paid $3,170.34, their share of the total District liability in September of 2004. Funds were applied toward bond
payoff November 2004.
3
TO® THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM- SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT- PUBLIC HEARING
FISCAL YEAR 2005 -2006 PROPOSED BUDGET
DATE- June 3, 2005
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds of the City has been developed and transmitted for your
review. The Municipal Budget Act requires that a public hearing on the proposed budget be
conducted by the City Council not less than 15 days prior to the beginning of the budget year.
Notice of the date, time and place of the hearing together with the proposed budget summary must
be published not less than five days before the hearing. The governing body must adopt the budget
by resolution at least seven days prior to the beginning of the fiscal year. The adopted budget must
be filed with the State Auditor & Inspector on or before July 1st
The proposed budget summary and notice of the June 7"' public hearing were published in the
Owasso Reporter on June 2, 2005. The public hearing provides an opportunity for citizen comment
and questions relating to the proposed budget. Copies of the proposed budget have been available
for public review at City Hall, at the Owasso Library and on the City's web site. In addition, copies
of the budget have been distributed to many citizens and civic leaders.
Resolutions adopting budgets for fiscal year 2005 -2006 will be on the City Council, the OPWA and
the OP GA agendas in two weeks on June 21st
Ills lE�:.a4.►31� 1I
TO. THE HONORABLE MAYOR AND COUNCIL
CI'T'Y OF OWASSO
FROM. ERIC WILES
COMMUNITY DEVELOPMENT DIREC'T'OR
SUBJECT. ORDINANCE 814, REPEALING LICENSE REQUIRE MENTS
AND RESOLUTION 2005-09, ES'T'ABLISHING PERMIT FEES
I 11151
II
The City of Owasso requires that certain contactors (electrical, mechanical and plumbing)
secure an Owasso Contractors License at a cost of $ 100 per year. That requirement is by
ordinance and was initially enacted as a method of providing both quality installations as
a means of consumer protection and to allow City inspectors to know who the licensed
contractor on a particular job was. Prior to 1982, there was no state licensing
requirement for contractors. Municipal governments were required to conduct testing
and licensing at the local level in order to have the desired level of control (and to revolve
a contractor's ability to work in the city if the quality of work was below the code
requirements). However, from 1982 through 1987, the State Legislature passed laws
requiring electrical, mechanical and plumbing contractors to secure a state issued license
and pass a state administered test before being licensed by any governmental entity.
Subsequently, most cities began to recognize state licenses and required each contractor
to simply provide that license as a prerequisite to holding a local license. Owasso, like
most other municipalities, enacted an ordinance requiring all contractors to provide the
City with a copy of their State license and pay a fee of $100 annually for local licenses.
Additionally, the City recognizes a state issued journeyman's license as the only required
license for that level of work (all journeyman licenses must be pledged to a contractor
and the journeyman must work under the supervision of a licensed contractor).
Last year during the 2004 Legislative session, there were discussions relating to the
burden that local licensing placed on contractors. Some contractors had to apply for and
hold as many as 42 local licenses. The rationale for changing the law was that the license
requirement imposed by cities was not actually producing any results other than keeping
honest contractors honest and costing them additional money while still allowing
unscrupulous contractors to continue to work "out of compliance ". In 2004, the
discussions relating to this issue did not proceed beyond the discussion stage. However,
a consortium of associations (including a broad range of contractor groups and building
groups) joined forces this year and attempted to pass legislation allowing for the
recognition of the state license as the only required license for electrical, mechanical, and
plumbing contractors.
This contractors consortium, upon receiving an invitation from the City of Owasso, made
a short presentation about the issue to the Council at a council work session on January
11, 2004.
Should the request be approved by the city council, the significant points of issue are:
® Electrical, Mechanical, and Plumbing licenses issued by the State of Oklahoma
would be recognized as the only licenses required by the City of Owasso.
There would be no Owasso Contractor License required. Ordinance 814 would
effectuate this change.
Inspection fees and permit fees would be increased to ensure a "revenue neutral"
condition. Resolution 2005 -09 would effectuate this change.
Enforcement would take place as it is currently, by requiring contractors on
building projects to produce valid state licenses upon request and requiring the
listing of the contractor on building permits.
The city retains the ability to "suspend" a contractor's ability to do work in
Owasso, pending a review of allegations before the Owasso Board of Adjustment,
and finally a filing to the state for revocation of the state issued Contractor
License (essentially the same process that we now have).
Currently, the revenue Owasso receives from contractor licensing fees amounts to
approximately $26,000 annually. Resolution 2005 -09 would increase inspection fees and
building permit fees to cover the loss of that revenue. Specifically, the proposed
resolution would increase the cost of mechanical, electrical, and plumbing permits from
$75 to $85 for residential structures and from $100 to $115 for commercial structures.
The cost of a building permit for a house would increase by $30. Additionally, the
resolution proposes to increase individual electrical, mechanical, and plumbing fees from
$20 to $25.
hnplementation of the ordinance and resolution would remove the requirement of
processing hundreds of license applications for contractors and journeymen on an annual
basis. It is an onerous task that seems to provide no real results and requires substantial
record keeping by the staff. It is without doubt the proposal will free -up significant staff
time for other duties. Additionally, the State keeps and has available the names and other
information on all license holders in all of the contractor categories. That information is
accessible on the Internet at all times.
The staff recommends Council approval of Ordinance 814 and resolution 200509.
ATTACHMENTS:
1. Ordinance 814
2. resolution 2005 -09
CITY OF OWASSO, OKLAHOMA
ORDINANCE NUMBER 814
AN ORDINANCE RELATING TO PART 5 BUILDING REGULATIONS AND
CODES, CHAPTER 2 PLUMBING REGULATIONS, SECTION 5 -204
PLUMBERS' REGISTRATION, FEES; CHAPTER 3 ELECTRICAL
INSTALLATIONS SECTION 5 -302 REGISTRATION REQUIRED, FEE;
CHAPTER 8 MECHANICAL CODE SECTION 5 -803 LICENSE REQUIRED, FEE;
AND CHAPTER 8 MECHANICAL CODE SECTION 5 -805 REGISTRATION
REQUIRED, FEES; OF THE CODE OF ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, AMENDING SAME AND DECLARING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, TO -WIT:
Section One: That Part 5 — Building Regulations and Codes, Sections 5 -204, 5 -302, 5-
803, and 5 -805, of the Code of Ordinances of the City of Owasso, Oklahoma, are hereby
amended to read as follows, and the same being codified as set forth below, to -wit:
SECTION 5 -204. PLUMBERS' REGISTRATION
No person shall practice or engage in the business, trade or occupation of a journeyman plumber,
a plumbing contractor, or apprentice unless the person is registered with the state, as required by
the regulations of the state health department.
SECTION 5 -302. ELECTRICIANS' REGISTRATION
No person shall practice or engage in the business, trade or occupation of a journeyman
electrician, an electrical contractor, or apprentice unless the person is registered with the state, as
required by the regulations of the state health department.
SECTION 5 -803. LICENSE REQUIRED; FEE
Repealed by Ordinance Number 814, 6/7/05.
SECTION 5 -805. MECHANIC'S REGISTRATION
No person shall practice or engage in the business, trade or occupation of a journeyman
mechanic, a mechanical contractor, or apprentice unless the person is registered with the state, as
required by the regulations of the state health department.
Section Two: The provisions of this ordinance shall become effective thirty (30) days
from the date of first publication as provided by law.
PASSED AND APPROVED this 7`h day of June, 2005
CITY OF OWASSO, OKLAHOMA
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Attorney at Law
Craig Thocndel, Mayor
CITY OF OWASSO
RESOLUTION # 2005-09
aff"20
WHEREAS, the City Council of the City of Owasso, Oklahoma, has under
consideration, the modifying of permit fees under the jurisdiction of the Building Inspector's
Office; and
WHERE AS, the City cannot continue the present fee schedule in effect without the loss
of substantial revenue; and
WHERE, AS, it would be in the interest of the City of Owasso and the public interest to
raise and establish new fees for the permits issued in the Building Inspector's Office-, and
WHERE, AS, the City Council of the City of Owasso has determined to modify permit
fees heretofore established by Resolution 86-16, 97-02, and 99-02 in the manner set forth herein.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA:
SECTION 1. That the price of Mechanical Permits, Electrical Permits and Plumbing
Permits shall be Eighty-Five Dollars ($85.00) for Residential Structures and One Hundred
Fifteen ($115,00) for all Commercial Structures with a total of less than 11,500 square feet. For
all Commercial Structures with more than 11,500 square feet, the rate shall be equivalent to One
Cent ($.01) per square foot of floor area.
SECTION 2, That the price for each re-inspection shall be Fifty Dollars ($50.00).
SECTION 3. That the price of a Moving Permit shall be One Hundred Dollars
($100.00).
SECTION 4. That the price of a Pool Permit shall be Eighty Dollars ($80.00).
SECTION 5. z That the price for Bu
Residential Permits:
(a) New construction
(b) Residential Addition
(Including garages)
(c) Storage Building or
Detached Garage
(d) Residential Remodel
(e) Carport, Open Porch,
Patio Roof
M Demolition Permit
Commercial Permits:
(a) New Construction
ilding Permits shall be as follows:
$125.00 first 1,000 sq. ft.
$4.50 for each additional 100 sq. ft
$50.00 first 500 sq. ft.
$3.50 for each additional 100 sq. ft
(b) Commercial Remodel
$20.00 plus $3.50 for each
100 sq. &
$35.00 (No Structural Change)
$20.00
$20.00
$210.00 first 1,000 sq. ft.
$4.50 for each additional 100 sq. ft.
$70,00 first 1,000 sq. ft.
$3.50 for each additional 100 sq. ft.
(c) Commercial Addition Same as New Commercial
SECTION 6. That the price for Individual Permits/Inspections shall be as follows:
(a) Electrical $25.00
(b) Mechanical $25.00
(c) Plumbing $25.00
(d) All inspection and permit fees associated with the award of any form of a
Local, State, acid /or Federal Housing Rehabilitation Grant shall be waived
by the Office of the Building Inspector.
SECI"ION 7e That the price for the Economic Development Fee shall be as follows:
Residential Permits: $75.00 plus $4.00 per 100 sq. ft. for each 100 sq. t. above 1,000.
Commercial Permits: $100.00 plus $3.00 per 100 sq. t. for each 100 sq. ft. above 1,000.
5KCTION S. That the price for the Park Development Fee shall be $75.00 plus $25.00
per bedroom. The Park Development Fee shall only be applied to residential permits.
ADOPTED THIS 7th day of June 2005, at a regularly scheduled meeting of the goven ing body,
in compliance with the Open Meeting Act, 25 O.S. § et seq.
Mr. Crai Thoendel Mayor
Signature
Date
Attest: (Seat)
Clerk Signature
TO: THE HONORABLE MAYOR AND COUNCIL
CITE' OF OWASSO
FROM- RODNEY J. RAC'
CITY MANAGER
SUBJECT. REQUEST FOR APPROVAL OF SILVER CREED DEVELOPMENT
AGREEMENT
DATE: June 2, 2005
BACKGROUND -
For the past two years, the city staff has worked to develop a solution to a stormwater /drainage
concern that impacts a large area commonly referred to as the "Silver Creek" development area.
The area includes the Willows, the Bradfords, the Village (all of the Silver Creek area) and also
(to a lesser degree) Brentwood Estates, Brentwood Village, and Nottingham Estates.
After several staff reviews of the concerns voiced by residents of the area, it was determined that
a preliminary engineering study of the area was justified. The city employed Meshek and
Associates to provide such a study. Subsequently, Mcshek and Associates issued their report of
finding on January 6, 2005 (attached) that identified the problem areas, estimated cost of
addressing those problems, and determined that a "flooding" concern was present. The January
report identified three basic geographic areas of concern and eight specific goals of any project
designed to address these problems. Additionally, the report established an estimated cost of
approximately $1.4 million dollars as the "price tag" for a comprehensive "fix"
Essentially, the current problem is due to a series of mistakes and oversights by the areas
developers, the developer's engineers, and the City's review and inspection processes. Incorrect
pipe sizings, lack of inclusion of the entire drainage basin for hydrological calculations, and
failure to construct "pieces" of the drainage system have all contributed to the problem (see
January 6, 2005 report). The report also indicated a three phase, multi -year construction project
could be utilized as one method of addressing the problems.
Believing that the phased approach would be the best and most affordable option, the staff met
with the City Council and asked for authority to design and seek bids for an estimated $300,000
Phase One Project. Subsequent to City Council approval of that request, a bid process was
conducted and a contract in the amount of $267,698 was awarded to Yocham Enterprises,
Incorporated.
During the time that bidding was taking place, additional concerns were raised about the length
of time needed to complete the project, as well as, the storm event measurement that would be
used as a design basis. Thus, Meshek and Associates were again employed to further address
those issues. On March 17, 2005, Meshek and Associates issued a supplemental report that based
June 2, 2005
Silver Creek Development Agreement
Page 2 of 4
the potential project on holding a smaller storm event and revised the conceptual project using
that revision. Additionally, the report contained specific mitigation projects and cost for those
efforts.
At that point, the contract with Yocham Enterprises, Incorporated was placed on hold and
discussions with the owner of an undeveloped tract of land (where stormwater would be
retained) were initiated. The purpose of those discussions was to determine if a partnership
could be developed that would be mutually beneficial to all parties (the residents, the property
owner, and the city). It became apparent that doing the entire project at one time would better
serve the citizens (by eliminating the entire flooding problem earlier), the developer (by having a
known comprehensive remediation project that doubles as detention for the undeveloped area at
a reduced cost), and the City (by reducing the total cost of the project).
Those discussions have been fruitful and a collaborative plan has been developed that provides
for the construction of an appropriately designed detention facility and drainage system for the
entire Silver Creek development area.
On May 17, 2005, the City Council approved an amendment to the City's contract with Meshek
and Associates to provide a fully designed detention and drainage facility for the subject area.
That design is currently underway and should be completed by August.
EEQKEST.
This request is for City Council approval of a conceptual development agreement between the
City of Owasso and Tracy Construction Incorporated. The agreement provides for the level of
participation of the two parties and acts as a contract until the presumed final agreement is
approved. It should be noted that the purpose of a conceptual agreement is to provide assurances
to and from both parties of a level of agreement and commitment that warrants continued
investment in the project. A final agreement cannot be executed until the final design of the
project is completed.
It should also be noted that the requested conceptual development agreement does serve as a
contract and does commit the City and the developer to this project.
SCOPE OF PROPOSED PROJECT:
The proposed project consists of detention and drainage facilities including the following (see
attached):
® 4.6 acre detention facility holding 28.5 acre feet of water
a Piping and related inlet /outfall structures
® Off site piping and manholes
When completed, the project would provide drainage and detention adequate to serve the entire
Silver Creek area and eliminate any areas currently identified as potentially susceptible to
flooding.
June 2, 2005
Silver Creek Development Agreement
Page 3 of 4
It should be noted that the proposed scope of work will not prevent stormwater from collecting in
streets and /or yards during large rainfall events. Subdivisions are designed for streets and yards
to collect water during heavy rainfall for eventual release.
COST OF PROJECT:
The preliminary cost for this project is estimated to be $1,373.828. The proposed agreement
would require the City to contribute $ 1,223,000 of that estimated amount, and the developer to
contribute the remaining 5150,828. It should be noted that based on data available, the ideal
contribution by the developer should be approximately $286,000. The avoidance of cost
associated with land acquisition by legal methods is used as justification for the lesser
contribution.
THE AO "EMENT:
The proposed concept agreement (see attached) includes:
® Requirement that all "on- site " projects be completed by the developer.
City pays the developer $600,000 for on -site improvements and includes a "pro rate "
reduction if the cost of the contract is less than anticipated.
City is to complete all "off site'" improvements.
Developer uses competitive bidding act requirement for awarding construction of
contract.
City purchases all materials for the project (both "on and off" site work related to the
remedial work).
Performance and maintenance bonds are to be provided by the developer.
Regular payments, based on progress reports submitted by the contractor, will be made
by the City to the developer until 90% of on -site work is completed, with the final 10%
payment being held until acceptance by the Owasso City Council.
® Requirement that all work be inspected and approved by the City of Owasso.
COMMENTS:
It is unfortunate that this issue is before the City Council and that the citizens of Owasso are
being asked to remedy problems that should be the responsibility of those who developed
property in the area. It is clear and without doubt that the responsibility for this problem lies
with a failure of the process (City) and a failure of design (developers). However, because of
legal limitations and the potential damage that could result from a continued lack of action, it is
believed that it is in the best interest of the citizens of Owasso that this project be initiated.
Certainly, any engineer who fails to include significant areas in drainage calculations must be
accountable; a contractor who deliberately fails to construct improvements according to design
plans should be held to pay; and a City that fails to "find" these problems must be responsible to
its customers. In the end, it appears that of those three, only the City remains as an accountable
party. Citizens look at their local government to protect their interest, and in this case, there are
citizens who have only the City as their option for help.
June 2, 2005
Silver Creek Development Agreement
Page 4 of 4
While this proposal is not what might be termed equitable and just, it is one that recognizes the
plight of those residents and moves to correct their problem.
Funding for this project is proposed to be appropriated in the City's FY 2005 -2006 Budget,
$400,000 from the Stormwater Fund and $750,000 from the Capital Improvements Fund. It
should be noted that if the concept is approved, the staff would ask the Capital Improvements
Committee to reprioritize its project list and include this project for funding.
COMMENDATION
The staff recommends City Council approval of the proposed Development Agreement between
the City of Owasso and Tracy Construction, Incorporated and that the Mayor be authorized to
execute such agreement on behalf of the City of Owasso.
ATTACHMENTS
1. Proposed Development Agreement
2. Meshek and Associates report dated January 6, 2005
�. Meshek and Associates report dated March 17, 2005
4. Scope of Project
5. Proposed Solution Cost
6. Cost of Options
1`I7D\�I`�IIC�I� T l
This Development Agreement ( "Agreement ") is made and entered into effective as of
June 7, 2005 by and between the CITY OF OWASSO ( "City ") and TRACY
CONSTRUCTION, INCORPORATED, an Oklahoma Corporation ( "Tracy ")
Ao Tracy owns or will acquire ownership of property consisting of approximately
48 acres located generally north and west of the intersection of North 145"'
East Avenue and East 86"' Street North, which property is more fully
described and depicted on Exhibit A attached hereto.
Bo The City desires to construct certain improvements to its drainage and
stormwater facilities and to construct additional detention facilities for
stormwater on the property described in Recital A (above).
Cm Tracy agrees to provide the required 4.6 acres of property needed to
accommodate the planned detention facility, construct the on -site
improvements for such as designed by the City's engineer, such construction
completed in a timely manncr consistent with accepted standards.
De Tracy agrees to award a contract for such improvements in strict compliance
with all statutory and charter bidding requirements and provide review of such
compliance to City officials as designated by the City Manager.
Ea City agrees to pay Tracy, subject to a final project design approved by the
City, the amount of $600,000 for the construction of such improvements and
property as compensation. Such payment to be made based on documented
progress of project completed on a monthly basis and on a schedule of values
mutually approved. Provided however the $600,000 payment shall be reduced
if the successful bid for construction of the "on- site" improvements falls
below the engineers' estimate of cost for the project. Such reduction to be
calculated by determining the total difference between the engineer's estimate
and the actual bid and reducing the city's cost by a pro rated amount of 75%
of that difference. Additionally, a ten (10) percent retainage shall be held by
the City as surety for completion of the project as designed.
F. The City staff will recommend acceptance of a "five and five" foot side yard
for all lots in the proposed Silver Creels VI subdivision.
G. The City agrees to purchase all materials used for "remediation" purposes in
the project. The cost of such purchases shall be calculated and DEDUCTED
from the lump sum amount shown in Recital E (above). It is understood that
this section of the agrecment does not extend to the purchase of any materials
to be used for improvements not a part of the identified on -site mediation only
proj ects.
Ida Tracy shall provide, at Tracy's expense, the required performance and
maintenance bonds from its contractors and subcontractors, provided
however, no bonding requirements are attached to the earthwork associated
with the excavating and /or grading portion of the project.
This Agreement shall become a binding obligation upon execution by all parties hereto,
provided however, City's obligations identified herein including (without limitation) its'
payment obligations are subject to the approval by the City of a final project design.
Tracy understands that the terms of this Agreement may require amendment and /or
supplement by the virtue of the final project design and agrees to cooperate with City in
negotiating mutually acceptable revisions that may be required by City. In the event the
final project design requires a revision or revisions to this Agreement by providing Tracy
with written notice and this Agreement shall be of no further force or effect.
IN WITNESS WHERE, OF, the Parties hereto have executed this Agreement to be
effective on the day of June, 2005.
Tracy Construction, Incorporated
"CITY"
CITY of Owasso, Oklahoma
OCR
Attest:
Sherry Bishop, City Clerk
Craig Thoendel, Mayor
MESHEK & ASSOCIATES, INC
P.O. Box 636 ® 20 W. 2nd Street, Suite 200
Sand Springs, OK 74063
918 -241 -2803
Fax: 918 -241 -9245
www.meshekengr.com
January 6, 2005
MEMORANDUM
From. Janet Meshek
Too Ana Stagg, Joe Nurre
Subject- Silver Creek Stormwater Detention Project Summary
We have completed a more in-depth alternative evaluation of the plan for mitigating the
flooding problems and allowing for continued development in the watershed above the Bradfords
pond, including the Bradfords, Willows, Village, Nottingham and proposed Silver Creels
development. We have outlined the overall goals below.
Silver Creek Storinwat! a Pro'ect Goals
• Mitigate flooding at the Yates property
• Mitigate street flooding in the Willows /Bradfords
• Make the Bradfords Pond compliant with City stormwater requirements
• Mitigate flooding into the Village
• Allow for development to continue within the Village
• Mitigate the flooding that occurs in the 90th St. North cul -de -sac
• Mitigate flooding caused by uncontrolled flows from the Nottingham
Addition into the Willows and into the 90`' Street North cul -de -sac
• Allow for development of the Silver Creek IV subdivision
Our initial estimate of the overall cost of meeting these goals is approximately
$1,500,000, assuming all ponds are dry. To accommodate phased funding, we have provided
three alternatives outlined herein. We are still in the process of evaluating fiurther options to the
south and southeast of the proposed pond site, utilizing portions of the lots on the west side of
the Village, as well as the Village pond, and will include these as Phase 1C, 2C and 3C as we
complete this.
The table included with this memo summarizes the cost allocation for correcting design
inadequacies for the existing subdivisions and for developing Silver Creek IV.
In our discussions, it has become clear that the reasons for this project have not been
made clear to all parties. The stormwater detention volume that must be provided for Silver
Creek IV development is only approximately 8 acre -feet, and was not accommodated in the
original Willows /Bradfords pond. However, an additional 27 acre -feet is required in order to deal
with problems created by the Willows /Bradfords inadequate design. Additionally, approximately
4 acre -feet must be provided to make up for uncontrolled flow rates from the Nottingham
Memorandum cont'd
Page 2 of 6
addition. All of the remedial work requires that the 2.5 acre -feet of detention currently available
north of the extension of 141st E. Ave. be maintained.
If the original design had been correct and had accounted for all of the drainage area (141
actual acres versus the 83 acres used in the design), the outflow from the pond would have been
500+ cfs, requiring a much larger outlet structure than the 36 -inch RCP outlet pipe constructed
originally. Consequently, the pond fills to nearly capacity in a 5 to 10 -year storm, and will
overtop in larger storms.
Currently the maximum volume within the pond is approximately 16 acre -feet, which
might have been adequate for just the Willows and Bradfords subdivisions. However, had the
pond been designed for all of the property correctly, including Silver Creek IV, the maximum
volume should have been approximately 24 acre-feet. As it is, the stormwater detention pond
location set aside by the developer for this project would have been required anyway, just for the
development of Silver Creek IV.
The original plan for the Bradfords, Willows and Silver Creek IV was to combine all
flows in the Bradfords pond by diverting the Silver Creek flow west through the 36 -inch pipe.
However, the 36 -inch pipe diverting the water around the cast side of the Bradfords subdivision
should have been sized for 384 cfs rather than 50 cfs, even assuming that only Silver Creek IV
was developed. This accounts for the frequent flooding along the west side of the Village
subdivision because of the overflow of this system.
Correctly diverting 384 cfs around the Bradfords would have required a stricture on the
order of seven or eight 36 -inch pipes, rather than one, or more reasonably a double 8'x3' RCB,
assuming we are restricted to a 3 -foot height. However, since only the 36 -inch pipe is in place,
the City is now faced with providing upstream detention that not only makes up for the 8 acre -
foot deficit in stormwater detention for Silver Creek IV development, but also an additional 4
acre -feet for the uncontrolled flows from Nottingham, 16 acre -feet to control the easterly flow
rates to the capacity of the 36 -inch pipe, and 11 acre -feet of storage to deal with the diversion of
stormwater into the new pond to deal with the inadequate storm sewers in the
Willows /Bradfords, discussed below.
The 30 -inch pipe that was constructed on 141" E. Ave. is quite undersized in both the
Bradfords and the Willows subdivision and causes the stormwater to relieve itself through the
street inlets and yard inlets. It appears that the entire drainage system for the Bradfords and the
Willows should have been sized larger in order to accommodate storms that occur more
frequently than every year. For example, the system along 141s` E. Ave. is a 30 -inch pipe that, if
properly designed, would accommodate a 5 -year flow rate of 105 cfs and a 100 -year flow rate of
214 cfs at the junction with the storm sewer system draining behind Mr. Yates. The existing 30-
inch pipe contains 4.9 square feet of flow area. In order to pass the 5 -year flow rate, the pipe
would have to accommodate a velocity of 21 feet per second, approximately 3 times that which
is possible. Additionally, the street would have to carry 109 cfs during the 100 -year storm.
It appears that the design of both the Bradfords and Willows subdivisions ignored the
runoff draining towards the subdivisions from the west. Additionally, the runoff coefficients used
Memorandum cont'd
Page 3 of 6
in the design are for much less dense development than what currently exists. Had these items
been considered correctly in the beginning, the storm sewer system would have been much
larger, in addition to the fact that the stormwater detention pond outict structure would have been
much larger in order to accommodate all of this flow.
And finally, the serious, deep flooding that occurs frequently in the 90`t' St. North cul -de-
sac occurs because the 230 efs flowing from the Nottingham addition cannot make the 90- degree
turns on the north side of the Willows subdivision and flow west towards the existing small pond
northeast of the extension of 141't. E. Ave. The water overflows the lot(s) south and east of the
southeast corner of Nottingham. The water gets into the street and is then conveyed directly to
the cul-de-sac. It appears that the small pond ovcrtops quickly also, and probably contributes to
this problem. The remedial work must include excavating a ditch from the Nottingham addition
to the pond and downstream to the new pond in order to alleviate this problem. When Silver
Creels IV is platted, it must contain a provision for accommodating this large flow of water in a
dedicated system around the Willows subdivision.
The exhibit included herein shows the elements considered in the phasing of the proposed
system. The following pages outline the costs, advantages and disadvantages of the remedial
work. The table below summarizes the stormwater detention volume requirements and the
proportion allocated to each of the design problems.
Memorandum cont'd
Page 4 of 6
Phase 1 — Cost S445v000
m
Disadvantages
Lower pond with 31 acre -feet of storage, with outlet structure.
Trench grate on 141" E. Ave. with 66 -inch RCP into lower pond
Mitigates flooding in the Village for the 100 -year storm
Allows for development to continue within the Village
Mitigates Yates property for a storm between a 2- and 5 -year frequency
Does not mitigate flooding the 90th Street cul -de -sac (from Nottingham)
Does not provide for development in the west portion of Silver Creek IV
Does not meet budget requirement
Phase 2 — Cost $355,000 - Total Project Cost for Phases 1 and 2 $8009000
3. Storm sewer diversion along 89`h Street North
4. Yates storm sewer diversion
Advantages
Disadvantages
Mitigates Yates property for a 100 -year storm with a 10 -year pond level, or a 25-
year storm with a 25 -year pond level
Does not mitigate flooding the 90th Street cul -de -sac (from Nottingham)
Does not provide for development in the west portion of Silver Creek IV
Phase 3 -- Cost 5'7009000 - Total Project Cost for Phases 19 2 and 3 $195009000
5. 2 -66 -inch RCP segments, junction box and headwalls between Lower Pond and
Middle Pond
6. Middle Pond with 1.2 acre -feet of storage
7. Roadway embankment and outlet structure
8. Upper Pond with lot shown plus an additional lot to the northwest, lowered 5 feet
below current water surface elevation with a storage volume of 2.5 acre -feet
9. Storm sewer from Nottingham Estates to Upper Pond
10. Enlarge Lower Pond, taking 3 additional lots, to accommodate increased flow
rates from Silver Creels IV for a total storage volume of 36 acre -feet
Advantages
Disadvantages
Mitigates flooding at the 90th Street cul -de -sac (from Nottingham)
Provides for development in the west portion of Silver Creek IV
None
Memorandum cont'd
Page 5 of 6
Phase la — Cost $312,000
1. Lower pond with 31 acre -feet of storage with outlet structure only
Advantages
Disadvantages
Mitigates flooding in the Village for the 100 -year storm
Allows for development to continue within the Village
Meets budget requirements
Does not mitigate flooding the 90th Street cul -de -sac (from Nottingham)
Does not provide for development in the west portion of Silver Creek IV
Does not provide mitigation for the Yates property
Phase 2a — Cost 5488 000 Total Pe o °ect Cost for Phases la and 2a 5800 000
2. Trench grate on 141" E. Ave. with 66 -inch RCP into lower pond
3. Storm sewer diversion along 89`f' Street North
4. Yates storm sewer diversion
Advantages (same as Phase 2)
® Mitigates Yates property for a 100 -year storm with a 10 -year pond level,
or a 25 -year storm with a 25 -year pond level
Disadvantages (same as Phase 2)
® Does not mitigate flooding the 90th Street cul -de -sac (from Nottingham)
® Does not provide for development in the west portion of Silver Creek IV
Phase 3a -- Cost 5700,000 (same as Phase 3) - Total Project Cost for Phases 1±1,,,2a
and 3a $1,500,000
5. 2 -66 -inch RCP segments, junction box and headwalls between Lower -
Pond and Middle Pond
6. Middle Pond with 1.2 acre -feet of storage
7. Roadway embankment and outlet structure
8. Upper Pond with lot shown plus an additional lot to the northwest,
lowered 5 feet below current water surface elevation with a storage
volume of 2.5 acre -feet
9. Storm sewer from Nottingham Estates to Upper Pond
10. Enlarge Lower Pond, taking 3 additional lots, to accommodate increased
flow rates from Silver- Creek IV for a total storage volume of 36 acre -feet
Advantages (same as Phase 3)
® Mitigates flooding at the 90th Street cul -de -sac (from Nottingham)
® Provides for development in the west portion of Silver Creels IV
Disadvantages (same as Phase 3)
® None
Memorandum cont'd
Pagc 6 of 6
Phase 1b —Cost S325,000
La Lower pond reduced in size to accommodate budget (approximately 8 to
9 acre -feet of storage), with outlet structure
2. Trench grate on 141" E. Ave. with 66 -inch RCP into lower pond
Advantages
Disadvantages
Mitigates flooding in the Village for the 5 -year storm
Mitigates Yates property for a storm between a 2- and 5 -year frequency
Meets budget requirements
Does not mitigate flooding the 90th Street cul -de -sac (from Nottingham)
Does not provide for development in the west portion of Silver Creels IV
Does not allow for development to continue within the Village
Phase 2b -- Cost $475 000 Total Project Cost for Phases lb and 2b $8009000
Lb Remainder of grading for lower pond
3. Storm sewer diversion along 89`x' Street North
4. Yates storm sewer diversion
Advantages (same as Phases 2 and 2a)
Mitigates Yates property for a 100 -year storm with a 10 -year pond level,
or a 25 -year storm with a 25 -year pond level
Disadvantages (same as Phases 2 and 2a)
a Does not mitigate flooding the 90th Street cul -de -sac (from Nottingham)
ID Does not provide for development in the west portion of Silver Creek IV
Phase 3b — Cost $7009000 (same as Phases 3 and 3a) m Total Protect Cost for° Phases lbg_2i�
and 3b $14500,000
5. 2 -66 -inch RCP segments, junction box and headwalls between Lower
Pond and Middle Pond
6. Middle Pond with 1.2 acre -feet of storage
7. Roadway embankment and outlet structure
8. Upper Pond with lot shown plus an additional lot to the northwest,
lowered 5 feet below current water surface elevation with a storage
volume of 2.5 acre -feet
9. Storm sewer from Nottingham Estates to Upper Pond
10. Enlarge Lower Pond, taking 3 additional lots, to accommodate
increased flow rates from Silver Creek IV for a total storage volume
of 36 acre -feet
Advantages (same as Phases 3 and 3a)
® Mitigates flooding at the 90th Street cul -de -sac (from Nottingham)
® Provides for development in the west portion of Silver Creek IV
Disadvantages (same as Phases 3 and 3a)
® None
MESHED & ASSOCIATES, INC.
P.O. Box 636 - 20 W. 2nd Street, Suite 200
Sand Springs, OK 74063
918 -241 -2803
Pax: 918 - 241 -9245
www.meshekengr.com
March t7, 2005
ti
From. Janet Meshek
Too Ana Stagg, Joe Nurre
Subject- Silver Creek Stormwater Detention Project Summary
Following is a review of the Phase 1 and Phase 2 Silver Creels Projects. We previously
completed an in -depth alternative evaluation of the plan for mitigating the flooding problems and
allowing for continued development in the watershed above the Bradfords pond, including the
Bradfords, Willows, Village, Nottingham and proposed Silver Creek development.
To reiterate our previous discussions, the reasons for this project are restated.
® The stoimwater detention volume that must be provided for Silver Creek
IV development is only approximately 8 acre -feet, and was not
accommodated in the original Willows /Bradfords pond.
a An additional 8 acre -feet is required in order to deal with problems created
by the Willows /Bradfords inadequate storm sewer design.
® Approximately 4 acre -feet insist be provided to make up for uncontrolled
flow rates from the Nottingham addition.
® Approximately 16- acre -feet is required hold the flow into the existing 36-
inch pipe on the east side of the Bradfords to 50 efs.
Our overall goals are listed below.
Silver Creek Storm ivaterfroject Goals
® Mitigate flooding at the Yates property
® Mitigate street flooding in the Willows /Bradfords
® Make the Bradfords Pond compliant with City stormwater requirements
® Mitigate flooding into the Village
® Allow for development to continue within the Village
® Mitigate the flooding that occurs in the 90th St. North cul -de -sac
® Mitigate flooding caused by uncontrolled flows from the Nottingham
Addition into the Willows and into the 901h Street North cul -de -sac
® Allow for development of the Silver Creek IV subdivision
Our initial estimate of the overall cost of meeting these goals was approximately
$1,500,000. To accommodate phased funding, we split the project into two phases. The first
Memorandum cont'd
Page 2 of 2
project has been bid. The phase are shown on the attached table and drawing. The table
summarizes the cost allocation for correcting design inadequacies for the existing subdivisions
and for developing Silver Creek IV.
The plan will be revised in the final design of Phase 2 to accommodate mitigation storage
for a IOwyear storm. The stormwater development storage for the proposed Silver Creek IV
development will be added to this 10-year mitigation storage. This storage volume and revised
costs for this project have not been finalized. We feel that the reduction in volume for this
scenario will be somewhere around 10 acre-feet. Additionally the size of the storm sewer along
89`n E Ave could also be reduced, allowing for additional cost savings.
Respectfully submitted,
1� Koj4,L-
Janet K. Meshek , PE, CIi M
REMEDIAL ACTION
N
I I
t
IT
E
i.
O I4
O
PL
0 J-
88ih, TEP N
E 88th
PL N
REMEDIAL ACTION
14 1135 LF, 4X4 RCB
15 � 88TH STREET PIPING
16 � 89TH STREET PIPING
17 �j 155 LFT, 24-INCH
18 1 RESERVE AREA
� 19 & 20 N OUTLET STRUCTURE
Li
OFF
SITE
,2
CIF N'
!Nil
nlliiLj
E BP, -6R. I'�
E 68th
p
IL
W
r,-
r �w eFs�� * � �. ice'
PROPOSED
�4 v L�` I
-13 ON SITE WORK 6009000
—20 OFF SITE WORK $ 5589000
sd
Fq E 8 ?th TER. N
E -Sth
P_ N
�a
ENGINEERING
659000
r _Ix
ti.
TOTAL PROJECT COST
� `�
3
1922,000
s
.,
1 >
sd
Fq E 8 ?th TER. N
E -Sth
P_ N
CITY OF OWASSO
Public Works Department
301 West 2nd Avenue
P.O. Box 180
Owasso, OK 74055
ITEM DESCRIPTION
PARTNERSHIP
CITY ALONE
COST
PRT'
CITY PAYS
COST
PRT'
CITY PAYS
OUTLET CONTROL STRUCTURE
$ 50,000
57%
28,571
$ 10,000
100%
$ 10,000
OUTLET STRUCTURE
25,000
100%
25,000
4,000
100°/ .
3.
RESERVE AREA
115,000
57%
$ 65,714
$ 345,000
100%
$ 345,000
4
EXCAVATION AND GRADING
$ 180,000
57%
$ 102,857
$ 120,000
100%
120,000
$ 75,750
57%
$ 43,286
5
275 & 230 LFT, 60-INCH PIPING
_._
MANHOLE
500
0%
$
6
7
RESERVE AREA
280 - LFT, 36-INCH RCP -
$ _ - --
$ 14 000
-
$ 14,000
57%
100%
$ -
$ 14_,000
14 00_0
100%
1 00%
-8
104 - 0 LFT, 36 INCH & TWO MANHOLES
$ 52,600
0%
$ -
0%
$ -
9
INLET STRUCTURE
$ 5,000
0%
$ -
0%
$
INLET STRUCTURE
25,000
57%
$ 14,286
100%
$
10
630 LFT, 54-INCH
78,750
100%
$ 78,750
100%
$
430 LIFT, 54-INCH
$ 53,750
100%
$ 53,750
10
430 LFT, 36-INCH
21,500
0%
0%
11
REPLACED BY 430 LFT OF INDEPENDENT 36-INCH
(ITEM 10--)
0%
$
100%1
12
REPLACED BY 230 LIFT, 60-INCH (ITEM 5B)
$
0%
$
_100%
25,000
-10,7-2-5-
13
55 LFT, 66-INCH
$ 10,725
100%
$ 10,725
10,725
100%
SOD, 200,376 SO FT
$ 28,053
57%
$ 16,030
100%
$
WATER SOD
$ 2,000
57%
$ 1,143
100%
$
TRICKLE CHANNEL 1100 LFT
$ 13,200
57%
$ 7,543
100%
$
CREDITS
SUBTOTAL
$ 750,828
61%
$ 461,655
5
100%
$ 538,725
14
135 LF, 4X4 RCB
100%
$ 95,000
100%
$ 95,000
15
88TH STREET PIPING
100%
$ 82,000
100%
$ 82,000
16
89TH STREET PIPING
100%
$ 256,000
100%
$ 256,000
17
155 LFT, 24-INCH
100%
$ 125,000
100
$ 125,000
18
RESERVE AREA
16 & 20-
OUTLET STRUCTURE
SUBTOTAL
$ 558,000
$ 558,000
ENGINEERING
65,000
57%
$ 37,143
$ 65,000
ESTIMATED TOTAL COST TO CITY
$1,056,798
$1,161,725
ESTIMATED COST TO DEVELOPER
$ 289,173
$ 300,000
TOTAL PROJECT COST=
[11,345,9711
$1,461,725
HAIIU
OTHER. ITEMS
PRESENTED TO
COUN-CIL WITH
THIs AGENDA,
Please print your name i 'L you desire to address the Council on an
agenda item.
� S.... .. .
"S
a�
e
2.
3.
4.
a
b.
8.
9.
10.
11. --
12.