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HomeMy WebLinkAbout2011.05.17_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL RECEIVED TYPE OF MEETING: Regular MAY ? 3' 2011 DATE: May 17, 2011 TIME: 6:30 p.m. City clews PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, May 13, 2011. Sherry Bishop ity Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor Jay Henderson, Life Church 3. Flag Salute 4. Roll Call 5. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the May 3, 2011 Regular Meeting and the May 10, 2011 Special Meeting. Attachment # 5-A B. Approval of Claims. Attachment # 5-13 C. Acknowledge receipt of the monthly FY 2010-11 budget status report. Attachment # 5-C D. Approval of Early Retirement benefits from the City's Oklahoma Municipal Retirement Fund (OMRF) retirement plan for F. Robert Carr. Attachment # 5-D E. Approval of the 2011 Oklahoma Municipal Assurance Group (OMAG) ballot, casting the City of Owasso's votes for Janice Cain (City Administrator, City of Marlow), Pam Polk (City Manager, City of Claremore), and Craig Stephenson (City Manager, City of Ponca City); and authorization for the Mayor to execute the official ballot on behalf of the City of Owasso. Attachment # 5-E Owasso City Council May 17, 2011 Page 2 6. Consideration and appropriate action relating to items removed from the Consent Agenda. 7. Consideration and appropriate action relating to a request for City Council approval of Ordinance No. 953 Nunc Pro Tunc, correcting the legal description for Ordinance No. 953. Mr. Fritschen Attachment # 7 Staff recommends City Council approval of Ordinance No. 953 Nunc Pro Tunc, correcting the legal description for Ordinance No. 953, which approved the annexation application for the Encore at Elm Creek. 8. Consideration and appropriate action relating to a request for City Council approval of Ordinance No. 962 Nunc Pro Tunc, correcting the legal description for Ordinance No. 962. Mr. Fritschen Attachment # 8 Staff recommends City Council approval of Ordinance No. 962 Nunc Pro Tunc, correcting the legal description for Ordinance No. 962, which approved the re-zoning application for the Encore at Elm Creek. 9. Consideration and appropriate action relating to a request for City Council approval of OZ 11-02, a request to rezone approximately 2.4 acres in the general area of 8523 N 125th E Ave. Mr. Fritschen Attachment # 9 Staff recommends City Council approval of OZ 11-02. 10. Consideration and appropriate action relating to a request for City Council approval of a utility easement closure and right of way closure for Lake Valley IV. Mr. Fritschen Attachment # 10 Staff recommends City Council approval of the utility easement closure and right of way closure for Lake Valley IV. 11. Consideration and appropriate action relating to a request for City Council to award the contract for the Three Lakes Pond Maintenance project. Mr. Stevens Attachment # 1 1 Staff recommends City Council award the contract for Phase 1 of the Three Lakes Pond Maintenance project to Earth Smart Construction, Incorporated, including the base bid and alternate 1, in the amount of $111,600. 12. Presentation by the Director of Information Technology on the GIS System. Ms. Willson Attachment # 12 13. Report from City Manager. 14. Report from City Attorney. Owasso City Council May 17, 2011 Page 3 15. Report from City Councilors. 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 17. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, May 3, 2011 The Owasso City Council met in regular session on Tuesday, May 3, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m, on Friday, April 29, 2011. ITEM 1. CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:31 p.m. ITEM 2. INVOCATION The invocation was offered by Reverend Bruce McCarty of Owasso First Assembly of God. ITEM 3. FLAG SALUTE Councilor Sinex led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor None Jon Sinex, Vice Mayor Steve Cataudella, Councilor Wayne Guevara, Councilor Bryan Stovall, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5. OATH OF OFFICE FOR WARD 3 CITY COUNCILOR CHARLIE BROWN AND WARD 4 CITY COUNCILOR PATRICK ROSS Ms. Lombardi performed the Oath of Office for Ward 3 City Councilor Charlie Brown and Ward 4 City Councilor Patrick Ross. ITEM 6. ELECTION OF MAYOR Mayor Bonebrake called for a nomination for the position of Mayor. Mr. Stovall moved, seconded by Mr. Cataudella, to nominate Doug Bonebrake for Mayor. YEA: Stovall, Cataudella, Bonebrake, Ross, Brown NAY: None Motion carried 5-0. Owasso City Council ITEM 7. ELECTION OF VICE-MAYOR May 3, 2011 Mayor Bonebrake called for a nomination for the position of Vice Mayor. Mr. Cataudella moved, seconded by Mr. Bonebrake, to nominate Bryan Stovall for Vice Mayor. YEA: Stovall, Cataudella, Bonebrake, Brown, Ross NAY: None Motion carried 5-0. ITEM 8. PRESENTATION OF THE CHARACTER TRAIT OF BOLDNESS Michele Dempster, a member of the Owasso Character Council, presented to the City Council "Boldness," the Character Trait of the Month for May, 2011. ITEM 9. PRESENTATION OF THE MAYOR'S PROCLAMATION Mayor Bonebrake presented a proclamation to declaring Thursday, May 12, 2011 to be RED (Renew, Energize, and Donate) Day in the City of Owasso. ITEM 10. PRESENTATION OF CHARACTER CERTIFICATE TO MR. RANDALL BOBBITT Mayor Bonebrake and Mr. Ray recognized Mr. Bobbitt and P&K Equipment for the character trait of Generosity. ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the April 19, 2011 Regular Meeting. B. Approval of Claims. C. Approval of Ordinance No. 986, approving OA 11-02, detaching from the City of Owasso, Oklahoma, additional lands and territory of Section 6, Township 21 North, Range 14 East of the I.B, and M, Tulsa County Mr. Cataudella moved, seconded by Mr. Stovall, to approve the Consent Agenda with claims totaling $136,522.68. Also included for review were the healthcare self-insurance claims report and payroll payment report for pay period 04/23/11. YEA: Stovall, Cataudella, Bonebrake, Ross, Brown NAY: None Motion carried 5-0. ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 13. REPORT FROM CITY MANAGER Mr. Ray provided a report on recent City events and activities. 2 Owasso City Council May 3, 2011 ITEM 14. REPORT FROM CITY ATTORNEY No report. ITEM 15. REPORT FROM CITY COUNCILORS Members of the City Council provided a report on recent City Council and community events and activities. ITEM 16. NEW BUSINESS None ITEM 17. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Stovall, Cataudella, Bonebrake, Ross, Brown NAY: None Motion carried 5-0 and the meeting was adjourned at 6:52 p.m. Doug Bonebrake, Mayor Kian Kamas, Minute Clerk 3 OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, May 10, 2011 The Owasso City Council met in a special meeting on Tuesday, May 10, 2011 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, May 5, 2011. ITEM 1: CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:05 PM. PRESENT ABSENT Doug Bonebrake, Mayor None Bryan Stovall, Vice Mayor Steve Cataudella, Councilor Charlie Brown, Councilor Patrick Ross, Councilor A quorum was declared present. ITEM 2: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Review of bids for dredging Three Lakes Pond B. Proposed Ordinances - 953 nunc pro tunc and 962 nunc pro tunc C. Proposed Re-zoning - Approximately 2.4 acres located in the general area of 8523 N 125th E Ave D. Proposed Utility Easement Closure - Lake Valley IV Mr. Lehr presented information regarding A) the review of bids for the dredging of Three Lakes Pond; B) proposed ordinances 953 nunc pro tunc and 962 nunc pro tunc, both correcting errors in the legal description of Ordinances 953 and 962; C) the proposed re-zoning of approximately 2.4 acres located in the general area of 8523 N 125th E Ave; and D) a proposed utility easement closure for Lake Valley IV. Mr. Lehr further explained that each item would be placed on the May 17, 2011 City Council agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Proposed resolution related to the Garnett Regional Detention assessment rate B. Discussion relating to the 76th Street Sanitary Sewer Interceptor C. Proposed Amendments to the Owasso Code of Ordinances - Part 9, Business Licensing, Solicitors and Mobile Food Vendors; and Part 9, Business Licensing, Massage Parlors D. Proposed appointments to Citizen Boards and Commissions E. Presentation related to the Annual Water Quality Report F. City Manager Report 1.Sales Tax Report A.) Ms, Bishop presented information relating to the Garnett Regional Detention assessment rate and noted that staff intends to place a Resolution officially adopting an assessment rate on the May 17, 2011 Meeting Agenda; B.) Mr. Stevens presented information related to the 76th Street Sanitary Sewer Interceptor assessment rate and noted that staff would be bringing further information relating to this item at a later date; C) Ms. Lombardi presented proposed amendments to Part 9, Business Licensing of the Owasso Code of Ordinances relating to Solicitors, Mobile Food Vendors, and Massage Parlors. Ms. Lombardi noted that the proposed Owasso City Council May 10, 2071 changes would be reviewed again at the June Work Session meeting; D.) Mr. Ray presented information relating to appointments to Citizen Boards and Commissions and noted that further discussion would be held at future Work Session meetings; E.) Mr. Stevens provided information related to the Annual Water Quality Report; F.) Mr. Ray presented the budget goals for the FY 2011-2012 Budget Proposal. Discussion was held. Mr. Ray provided information on the most recent sales tax receipts. Mr. Ray noted that staff would be bringing information relating to a proposed OWRB Loan for the Santa Fe Lift Station before the Council. Mr. Ray presented information relating to the casting of the City's ballot in Oklahoma Municipal Assurance Group (OMAG) Board elections. ITEM 4: REPORT FROM CITY COUNCILORS No Report. ITEM 5: ADJOURNMENT Mr. Cataudella moved for adjournment, seconded by Mr. Brown. YEA: Ross, Bonebrake, Cataudella, Stovall, Brown NAY: None Motion carried 5-0. Meeting adjourned at 8:38 PM. Doug Bonebrake, Mayor Klan Kamas, Minute Clerk 2 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl GENERAL TREASURER PETTY CASH OC REFUND/BYRNE 50.00 TREASURER PETTY CASH CC PART REF/HERRERA 75.00 TREASURER PETTY CASH OC REFUND/MITCHELL 100.00 TREASURER PETTY CASH CC REFUND/COMM THEATRE 50.00 TREASURER PETTY CASH OC REFUND/HERRERA 50.00 AEP/PSO STREET LIGHTS 15.06 TOTAL GENERAL 340.06 MANAGERIAL JPMORGAN CHASE BANK BARNES & NOBLE/BOOKS 15.15 JPMORGAN CHASE BANK WALMART-MEETING EXPENSE 13.50 JPMORGAN CHASE BANK MEETING EXPENSE 30.14 CITY GARAGE PARTS & OUTSIDE SVCS - AP 28.96 CITY GARAGE LABOR/OVERHEAD - APRIL 20 41.67 JPMORGAN CHASE BANK MEETING EXPENSE 22.53 JPMORGAN CHASE BANK PIKEPASS-FEES 8.10 TREASURER PETTY CASH PASTOR MEETING 10.00 JPMORGAN CHASE BANK MEETING EXPENSE 56.00 JPMORGAN CHASE BANK MEETING EXPENSE 38.83 JPMORGAN CHASE BANK MEETING EXPENSE 40.17 JPMORGAN CHASE BANK MEETING EXPENSE 75.53 CUSTOM CRAFT AWARDS, INC. COUNCIL PLAQUE 120.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 63.13 JPMORGAN CHASE BANK MEETING EXPENSE 30.84 FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 143.20 TOTAL MANAGERIAL 737.75 FINANCE NEOKAPA REGISTRATION FEE 100.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 37.30 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 53.34 JPMORGAN CHASE BANK DELL-FIN SEC COMPUTER 1,308.75 TREASURER PETTY CASH CHECK ORDER FEE 75.25 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 79.98 CITY GARAGE LABOR/OVERHEAD - APRIL 20 41.67 TOTAL FINANCE 1,696.29 HUMAN RESOURCES JPMORGAN CHASE BANK MEETING EXPENSE 34.64 JPMORGAN CHASE BANK MEETING EXPENSE 12.41 JPMORGAN CHASE BANK CLAREMORE DAILY-ADVTSING 207.45 JPMORGAN CHASE BANK MEETING EXPENSE 9.20 TREASURER PETTY CASH SUPPLIES 18.24 AMERICANCHECKED, INC ATTN: BILLING PRE-EMPLOYMENT BACKGROUND 341.70 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 11.39 JPMORGAN CHASE BANK ATWOODS-ZIP TIES 15.98 Page 1 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni TOTAL HUMAN RESOURCES 878.01 HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 116.20 TOTAL HR - CHARACTER INITIATIVE 116.20 GENERAL GOVERNMENT JPMORGAN CHASE BANK AMERICAN WASTE-REFUSE SER 140.19 CINTAS CORPORATION CARPET/ MAT CLEANING 33.69 TULSA COUNTY CLERK FILING FEES 72.00 IKON OFFICE SOLUTIONS, INC COPIER SERVICE & SUPPLIES 558.97 HEARTLAND CONSULTING, INC CONSULTING FEES FY11 10,500.00 TITUS HILLIS & REYNOLDS, P.C. PERSONNEL INVESTIGATION 5,190.50 TULSA COUNTY ELECTION BOARD ELECTION EXPENSE - FINAL 7,135.31 NEWTON, O'CONNOR, TURNER & KETCHUM PERSONNEL INVESTIGATION 483.75 NEWTON, O'CONNOR, TURNER & KETCHUM PERSONNEL INVESTIGATION 787.50 AT&T CONSOLIDATED PHONE BILL 667.19 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 59.96 ONEOK, INC OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS 394.25 JPMORGAN CHASE BANK NEOPOST-MACHINE LEASE 389.00 CHARNEY, BUSS, & WILLIAMS, P.C. LEGAL SERVICES - DETHEROW 125.00 ATKINSON, HASKINS, NELLIS, LEGAL SERVICES-USA/MARSH 130.88 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 89.94 JPMORGAN CHASE BANK OCS-QRTLY BILLING 360.00 TOTAL GENERAL GOVERNMENT 27,118.13 COMMUNITY DEVELOPMENT TREASURER PETTY CASH INSPECTOR LICENSE 35.00 CUSTOM CRAFT AWARDS, INC. PLANNING COMMISSION PLAQU 120.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 21.17 FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 394.57 CITY GARAGE LABOR/OVERHEAD - APRIL 20 125.00 TULSA COUNTY MIS LAND RECORDS 30.00 TOTAL COMMUNITY DEVELOPMENT 725.74 ENGINEERING JPMORGAN CHASE BANK SYX-CREDIT FOR PW MEMORY -232.00 RIDGWAY'S LLC PLAN COPIES - BAILEY MED 69.50 RIDGWAY'S LLC PLAN COPIES - BAILEY MED 42.40 UNITED STATES CELLULAR CORPORATION CELL PHONES 58.55 WORKHEALTH SOLUTIONS, LLC IMMUNIZATIONS 89.00 CITY GARAGE LABOR/OVERHEAD - APRIL 20 166.67 CITY GARAGE PARTS & OUTSIDE SVCS - AP 23.85 FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 536.24 JPMORGAN CHASE BANK GLOBALGOV-MEMORY 239.00 JPMORGAN CHASE BANK GLOBALGOV-MEMORY 339.00 JPMORGAN CHASE BANK SHI-WINDOWS UPGRADES 492.00 JPMORGAN CHASE BANK PIKEPASS-FEES 10.15 Page 2 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL ENGINEERING 1,834.36 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK COX-MO FIBER INTERNET 1,550.00 VERIZON WIRELESS GOBI CHIPS 330.93 JPMORGAN CHASE BANK PRESIDIO-CISCO SUPPORT 4,750.05 JPMORGAN CHASE BANK HOTEL FOR OGITA CONF 190.95 CITY GARAGE PARTS & OUTSIDE SVCS - AP 489.80 CITY GARAGE LABOR/OVERHEAD - APRIL 20 41.67 JPMORGAN CHASE BANK TAX CREDIT FROM CONF -21.00 JPMORGAN CHASE BANK GODADDY-DOMAIN/HOSTING 149.72 JPMORGAN CHASE BANK TRAVEL EXPENSE 24.41 TOTAL INFORMATION TECHNOLOGY 7,506.53 SUPPORT SERVICES UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 JPMORGAN CHASE BANK LOWES-SUPPLIES 11.96 JPMORGAN CHASE BANK SIMPSON-ELEVATOR TEST 192.00 JPMORGAN CHASE BANK LIGHTING INC-CH BALLAST 158.85 JPMORGAN CHASE BANK MURPHY SANITARY-HANDWASH 116.88 SAV-ON PRINTING & SIGNS LLC RE-LETTERING NAMEPLATES 15.00 CITY GARAGE LABOR/OVERHEAD - APRIL 20 166.67 JPMORGAN CHASE BANK INTERSTATE-BATTERIES 33.77 CITY GARAGE PARTS & OUTSIDE SVCS - AP 97.47 VERIZON WIRELESS GOBI CHIPS 50.00 JPMORGAN CHASE BANK LOWES-DOOR LOCK 12.78 FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 512.57 AT&T CONSOLIDATED PHONE BILL 57.76 JPMORGAN CHASE BANK IBT-SS REPAIRS 3.64 JPMORGAN CHASE BANK LOWES-DRILL BIT 9.47 JPMORGAN CHASE BANK LOCKE SUPPLY-BALLAST 22.69 TOTAL SUPPORT SERVICES 1,500.01 CEMETERY VERDIGRIS VALLEY ELECTRIC COOP CEMETARY ELECTRIC 34.89 FLEETCOR TECHNOLOGIES FUELMAN EXP. -APR] L, 201 39.46 JPMORGAN CHASE BANK BROWN FARMS-SOD 120.00 JPMORGAN CHASE BANK P&K EQUIP-FUEL FILTER 3.20 TOTAL CEMETERY 197.55 POLICE SERVICES JPMORGAN CHASE BANK INTERSTATE-BATTERIES 39.56 JPMORGAN CHASE BANK MEETING EXPENSE 12.54 JPMORGAN CHASE BANK OWASSO FITNESS-GYM FEES 105.00 JPMORGAN CHASE BANK MEALS FOR RANGE DAY 72.00 JPMORGAN CHASE BANK PIKEPASS-FEES 47.00 CITY GARAGE LABOR/OVERHEAD - APRIL 20 4,666.67 Page 3 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni POLICE SERVICES... JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 39.95 COUNCIL ON LAW ENFORCEMENT EDUCATIO LODGING EXPENSE 300.00 OKLAHOMA GANG INVESTIGATORS GANGS TRAINING 40.00 RICH & CARTMILL NOTARY BOND - KLAHR 30.00 WORKHEALTH SOLUTIONS, LLC VACCINES 30.00 JAMES T. LONG TUITION REIMBURSEMENT 619.40 JPMORGAN CHASE BANK CONF LODGING EXPENSE 175.12 JPMORGAN CHASE BANK IA PUBLIC DEF-TRAINING 180.00 JPMORGAN CHASE BANK NARC ASSAULT TRAINING 427.35 JPMORGAN CHASE BANK OFFICE DEPOT-PRINTER INK 26.08 AT&T CONSOLIDATED PHONE BILL 444.32 ONEOK, INC OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS 219.92 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 37.50 JPMORGAN CHASE BANK BEST BUY-CAMERA BATTERY 69.99 TRACEE RATHBONE TUITION REIMBURSEMENT 1,379.25 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FYI 1 157.50 JPMORGAN CHASE BANK DELL-SERVER STORAGE 9,384.62 JPMORGAN CHASE BANK DELL-42U RACKISERVER 2,665.23 FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 10,709.83 CITY GARAGE PARTS & OUTSIDE SVCS - AP 5,415.89 JPMORGAN CHASE BANK EXECUCAR-RENTAL CAR 136.88 JPMORGAN CHASE BANK LOWES-ACCESS PANEL 12.62 JPMORGAN CHASE BANK OCS-QRTLY BILLING 360.00 TOTAL POLICE SERVICES 37,804.22 POLICE COMMUNICATIONS TREASURER PETTY CASH LAUNDRY 45.00 LANGUAGE LINE SERVICES TRANSLATION SERVICES 33.43 DEPARTMENT OF PUBLIC SAFETY OLETS EQUIPMENT & DATAMAX 450.00 JPMORGAN CHASE BANK BOB BARKER-JAIL BLANKETS 226.86 JPMORGAN CHASE BANK BOB BARKER-UNIFORMS 276.01 TOTAL POLICE COMMUNICATIONS 1,031.30 ANIMAL CONTROL CITY GARAGE PARTS & OUTSIDE SVCS - AP 14.47 CITY GARAGE LABOR/OVERHEAD - APRIL 20 166.67 JPMORGAN CHASE BANK HORSE WAREHOUSE-VACCINES 222.87 JPMORGAN CHASE BANK HORSE WAREHOUSE-SHIPPING 17.95 ANNE K. KARN SPAY AND NEUTERING 640.00 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 28.00 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 28.00 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 28.00 JPMORGAN CHASE BANK VET MED-LICENSE RENEWAL 42.75 JPMORGAN CHASE BANK VET MED-LICENSE RENEWAL 42.75 JPMORGAN CHASE BANK MED VET INT'L-SYRINGES 7.99 JPMORGAN CHASE BANK MED VET INT'L-SUPPLIES 64.82 JPMORGAN CHASE BANK WALMART-SHELTER SUPPLIES 167.88 Page 4 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl ANIMAL CONTROL... JPMORGAN CHASE BANK LOWES-SHELTER SUPPLIES 20.94 VERIZON WIRELESS GOBI CHIPS 80.96 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 32.84 AT&T CONSOLIDATED PHONE BILL 44.83 JPMORGAN CHASE BANK PNEU-DART-PET SUPPLIES 132.78 FLEETCOR TECHNOLOGIES FUELMAN EXP. -APRIL, 201 223.87 TOTAL ANIMAL CONTROL 2,008.37 FIRE SERVICES FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 2,968.83 AT&T CONSOLIDATED PHONE BILL 227.08 ONEOK, INC OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS 254.84 JPMORGAN CHASE BANK WAYEST-SPREADER ARMS 2,128.39 VERIZON WIRELESS GOBI CHIPS 114.03 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 413.45 JPMORGAN CHASE BANK BMI-COPIER SERVICE 287.99 JPMORGAN CHASE BANK LOWES-SUPPLIES 196.12 JPMORGAN CHASE BANK WAYEST-FIT TESTING 40.00 JPMORGAN CHASE BANK WAYEST-CHARGER 236.57 JPMORGAN CHASE BANK OREILLY-OIL 8.19 JPMORGAN CHASE BANK OREILLY-E-1 REPAIR PARTS 40.34 JPMORGAN CHASE BANK AMSAN-JANITORIAL SUPPLIES 124.25 OKLAHOMA STATE UNIVERSITY-BURSAR VEH EXTRICATION TRAINING 1,500.00 JPMORGAN CHASE BANK WALMART-SUPPLIES 277.41 JPMORGAN CHASE BANK LOWES-SUPPLIES 6.49 JPMORGAN CHASE BANK MAIL THIS-SHIPPING 14.10 CITY GARAGE LABOR/OVERHEAD - APRIL 20 1,166.67 JPMORGAN CHASE BANK OWASSO FITNESS-GYM FEES 345.00 CITY GARAGE PARTS & OUTSIDE SVCS - AP 560.95 JPMORGAN CHASE BANK KOHLS-APPAREL 59.50 JPMORGAN CHASE BANK PIKEPASS-FEES 18.55 JPMORGAN CHASE BANK EQUIPMENT ONE-REPAIRS 191.24 JPMORGAN CHASE BANK EQUIPMENT ONE-PARTS 44.98 TOTAL FIRE SERVICES 11,224.97 EMERGENCY PREPAREDNES VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL FOR STORM S 20.40 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL FOR STORM S 20.47 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL FOR STORM S 20.40 AT&T CONSOLIDATED PHONE BILL 23.68 TOTAL EMERGENCY PREPAREDNESS 84.95 STREETS FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 1,742.02 JPMORGAN CHASE BANK OFFICE DEPOT-BINDERS 32.98 JPMORGAN CHASE BANK ANCHOR PAINT-SPRAYER TIPS 52.45 JPMORGAN CHASE BANK INT'L MUN-TRAFFIC SIGNAL 92.00 Page 5 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni STREETS... JPMORGAN CHASE BANK LOWES-WATER COOLERS 52.52 CITY GARAGE PARTS & OUTSIDE SVCS - AP 196.38 JPMORGAN CHASE BANK LOWES-PAINT ROLLERS 10.71 JPMORGAN CHASE BANK EQUIP ONE-PROPANE 61.38 JPMORGAN CHASE BANK ARMOR PPE-PPE STREETS 25.68 CITY GARAGE LABOR/OVERHEAD - APRIL 20 1,166.67 JPMORGAN CHASE BANK HOME DEPOT-BLADES 15.97 AEP/PSO STREET LIGHTS 5,309.94 JPMORGAN CHASE BANK STEVES-TOOL 22.27 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 TOTAL STREETS 10,293.97 STORMWATER WORKHEALTH SOLUTIONS, LLC IMMUNIZATIONS 130.00 JPMORGAN CHASE BANK PIKEPASS-FEES 3.90 CITY GARAGE LABOR/OVERHEAD - APRIL 20 1,166.67 JPMORGAN CHASE BANK ARMOR PPE-PPE STRWTR 25.66 CITY GARAGE PARTS & OUTSIDE SVCS -AP 1,176.05 JPMORGAN CHASE BANK ENLOW TRACTOR-PARTS 101.63 JPMORGAN CHASE BANK BUMPER TO BUMPER-FILTERS 124.84 JPMORGAN CHASE BANK TULSA NEW HOLLAND-BLADES 475.06 FLEETCOR TECHNOLOGIES FUELMAN EXP. -APRIL, 201 828.54 JPMORGAN CHASE BANK EQUIP ONE-INSTALL TIRES 112.54 JPMORGAN CHASE BANK EQUIP ONE-MOWER REPAIR 87.80 JPMORGAN CHASE BANK ATWOODS-OIL FOR MOWER 36.27 TOTAL STORMWATER 4,268.96 PARKS AT&T CONSOLIDATED PHONE BILL 181.81 FLEETCOR TECHNOLOGIES FUELMAN EXP. -APRIL, 201 603.82 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 187.07 JOHN MCGEE LAWN SERVICE AT MCCARTY 330.00 CITY GARAGE LABOR/OVERHEAD - APRIL 20 250.00 OKLAHOMA WILDLIFE CONTROL, LLC BEAVER REMOVAL 100.00 UNIFIRST HOLDINGS LP UNIFORM RENTALS & CLEANIN 13.15 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 131.00 TOTAL PARKS 1,796.85 COMMUNITY CENTER JPMORGAN CHASE BANK LIGHTING INC-CC LIGHTS 210.90 JPMORGAN CHASE BANK GRAYBAR-PHONE WIRING 168.54 CITY GARAGE LABOR/OVERHEAD - APRIL 20 41.67 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 148.43 FLEETCOR TECHNOLOGIES FUELMAN EXP. -APRIL, 201 293.21 AT&T CONSOLIDATED PHONE BILL 128.48 ONEOK, INC OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS 228.00 Page 6 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL COMMUNITY CENTER 1,219.23 HISTORICAL MUSEUM AT&T CONSOLIDATED PHONE BILL 23.69 I ONEOK, INC OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS 115.01 TOTAL HISTORICAL MUSEUM 138.70 ECONOMIC DEV JPMORGAN CHASE BANK WEBSCRIBBLE-HOSTING 19.99 JPMORGAN CHASE BANK CLARITAS-DEMO REPORT 62.30 JPMORGAN CHASE BANK ISCS-MEMBERSHIP RENEWAL 100.00 CITY GARAGE LABOR/OVERHEAD - APRIL 20 41.67 CITY GARAGE PARTS & OUTSIDE SVCS - AP 601.39 JPMORGAN CHASE BANK MEETING EXPENSE 40.60 JPMORGAN CHASE BANK MEETING EXPENSE 30.75 JPMORGAN CHASE BANK BUSINESS WEEK-SUBSCRIPT 60.00 JPMORGAN CHASE BANK MEETING EXPENSE 10.63 TOTAL ECONOMIC DEV 967.33 FUND GRAND TOTAL 113,489.4 AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 269.05 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 0.01 SAM SHELL AMBULANCE REFUND 89.30 RICHARD POUNDS AMBULANCE REFUND 85.23 MICHAEL EVANS AMBULANCE REFUND 25.00 VELMA PRYOR AMBULANCE REFUND 129.74 GLEN CONDREN AMBULANCE REFUND 337.13 TOTAL AMBULANCE SERVICE 935.46 AMBULANCE FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 2,136.48 JPMORGAN CHASE BANK PSI-SUPPLIES 117.46 JPMORGAN CHASE BANK PEARSON EDUCATION-BOOKS 386.53 JPMORGAN CHASE BANK ST JOHN MED-TRAINING 300.00 JPMORGAN CHASE BANK KEN KOOL-REPAIR PARTS 1,852.45 JPMORGAN CHASE BANK ALLMED-SUPPLIES 6.35 JPMORGAN CHASE BANK ALLMED-SUPPLIES 208.50 JPMORGAN CHASE BANK ALLMED-SUPPLIES 1,028.09 TOWN OF SKIATOOK EMT-BASIC COURSE TUITION 650.00 MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 57.00 MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 57.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 11.44 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 430.08 JPMORGAN CHASE BANK OK OFFROAD-COM PRESSOR 446.21 JPMORGAN CHASE BANK ALLMED-SUPPLIES 34.80 Page 7 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni AMBULANCE... CITY GARAGE LABOR/OVERHEAD - APRIL 20 1,000.00 TOTAL AMBULANCE 8,722.39 9,657.8 FUND GRAND TOTAL E911 COMMUNICATIONS JPMORGAN CHASE BANK TOTAL RADIO-MAINT FEE 285.00 AT&T CONSOLIDATED PHONE BILL 276.39 AT&T E911 MAPPING FEES - MAY, 355.35 TOTAL E911 COMMUNICATIONS 916.74 916.7 FUND GRAND TOTAL STRONG NEIGHBORHOODS JPMORGAN CHASE BANK LOWES-SUPPLIES 156.19 JPMORGAN CHASE BANK MEETING EXPENSE 18.32 JPMORGAN CHASE BANK ATWOODS-VESTS 15.92 JPMORGAN CHASE BANK BILLS SPORTING-VESTS 54.50 JPMORGAN CHASE BANK HARLEY HOLLAN-DUMPSTER 295.00 JPMORGAN CHASE BANK HARLEY HOLLAN-DUMPSTER 590.00 JPMORGAN CHASE BANK SCOREBOARD-T-SHIRTS 24.00 JPMORGAN CHASE BANK WORLEYS-SUPPLIES 10.07 JPMORGAN CHASE BANK DOC-ALERT SIGN 68.05 TOTAL STRONG NEIGHBORHOODS 1,232.05 232.0 1 , FUND GRAND TOTAL STORMWATER - STORMWATI MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES 2,095.00 JPMORGAN CHASE BANK LOWES-CONCRETE 26.88 JPMORGAN CHASE BANK OWASSO FENCE-FENCE CAPS 5.06 JPMORGAN CHASE BANK OWASSO FENCE-WIRE 11.00 TOTAL STORMWATER - STORMWATER 2,137.94 STRM MGMT - GARNETT DET CHEROKEE BUILDERS E 96 ST N & N GARNETT RD 27;265.00 TOTAL STRM MGMT - GARNETT DETN 27,265.00 402.9 29 , FUND GRAND TOTAL FIRE CAPITAL FD HOLDER'S INC. REPLACE DOOR LOCKS 2,462.90 JPMORGAN CHASE BANK HOME DEPOT-LANDSCAPING 101.40 JPMORGAN CHASE BANK LOWES-LANDSCAPING 44.95 JPMORGAN CHASE BANK LOWES-LANDSCAPING 71.64 Page 8 Claims List 05/17/2011 Budget Unit Title __T Vendor Name I Payable Description Payment Amount TOTAL FIRE CAPITAL FD 2,680.89 2,680.8 FUND GRAND TOTAL CDBG - RAYOLA - CDBG-08 TRI-STAR CONSTRUCTION, LLC RAYOLA PARK IMPROVEMENTS 71,810.98 TOTAL CDBG - RAYOLA - CDBG-08 71,810.98 RAYOLA - VISION 2025 TRI-STAR CONSTRUCTION, LLC RAYOLA PARK IMPROVEMENTS 37,636.69 TOTAL RAYOLA - VISION 2025 37,636.69 109,447.6 FUND GRAND TOTAL CI - SPORTS PK FY09 RESTR TRI-STAR CONSTRUCTION, LLC CONSTRUCTION OF RESTROOM 45,137.79 TOTAL CI - SPORTS PK FY09 RESTR 45,137.79 45,137.7 FUND GRAND TOTAL CITY GARAGE ONEOK, INC OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS 208.24 AT&T CONSOLIDATED PHONE BILL 44.82 FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 83.25 JPMORGAN CHASE BANK KEN KOOL-PUMPER PARTS 46.40 JPMORGAN CHASE BANK TULSA MOBILE-ROOF VENT 30.05 JPMORGAN CHASE BANK WARREN CAT-BELT 39.41 JPMORGAN CHASE BANK FASTENAL-SCREWS/WASHERS 21.82 T & W TIRE, LP TIRES FOR CITY VEHICLES 569.92 JPMORGAN CHASE BANK B&M OIL-PARTS RESALE 95.70 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.27 JPMORGAN CHASE BANK UNITED FORD-PARTS RESALE 95.20 JPMORGAN CHASE BANK CUMMINS-AIR FILTER 131.69 JPMORGAN CHASE BANK UNITED FORD-VEHICLE PARTS 15.40 JPMORGAN CHASE BANK B&M OIL-PARTS RESALE 627.00 JPMORGAN CHASE BANK SAFETY KLEEN-PIT CLEAN OU 1,883.93 CITY GARAGE PARTS & OUTSIDE SVCS - AP 18.49 TOTAL CITY GARAGE 3,977.86 977.8 3 , FUND GRAND TOTAL WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 578.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 578.00 Page 9 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni TOTAL WORKERS' COMP SELF-INS 1,734.00 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 314.50 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 3,828.29 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 812.59 UNITED SAFETY & CLAIMS INC WORKERS COMP TPA SERVICE 1,550.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS EXPEN 9,872.50 TOTAL WORKERS' COMP SELF-INS 16,377.88 18,111.8 FUND GRAND TOTAL GEN LIAB-PROP SELF INS WOOD, PUHL & WOOD, P.L.L.C LEGAL SERVICES - HUNTLEY 12,601.73 ATKINSON, HASKINS, NELLIS, LEGAL SERVICES - HUCKANS 72.56 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL SERVICES-MAR 2011 180.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL SERVICES-FEB 2011 5,225.89 TOTAL GEN LIAB-PROP SELF INS 18,080.18 18 080.1 , FUND GRAND TOTAL CITY GRAND TOTAL $352,135.33 Page 10 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 5/17/11 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 23,758.42 HEALTHCARE MEDICAL SERVICE 28,625.13 HEALTHCARE MEDICAL SERVICE 55,120.59 HEALTHCARE DEPT TOTAL 107,504.14 DELTA DENTAL DENTAL MEDICAL SERVICE 4,372.60 DENTAL MEDICAL SERVICE 2,453.80 DENTAL MEDICAL SERVICE 2,326.60 DENTAL MEDICAL SERVICE 3,531.53 ADMIN FEES 2,136.19 DENTAL DEPT TOTAL 14,820.72 VSP ADMIN FEES 1,219.47 VISION DEPT TOTAL 1,219.47 HEALTHCARE SELF INSURANCE FUND TOTAL 123,544.33 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/07/2011 Department Payroll Expenses Total Expenses Municipal Court 4,586.32 6,232.77 Managerial 19,444.98 26,935.67 Finance 12,173.91 18,772.23 Human Resources 5,984.82 9,766.47 Community Development 8,648.35 13,407.28 Engineering 9,889.65 15,236.10 Information Systems 9,290.08 14,474.64 Support Services 6,796.21 9,578.47 Police 103,513.38 157,343.70 Central Dispatch 13,726.91 22,744.90 Animal Control 2,218.40 3,463.56 Fire 97,307.94 142,823.87 Emergency Preparedness 2,798.43 4,334.67 Streets 6,612.96 11, 317.24 Stormwater/ROW Maint. 4,839.67 7,860.36 Park Maintenance 5,148.04 8,247.39 Community-Senior Center 3,101.00 5,083.69 Historical Museum 480.00 547.92 Economic Development 2,826.92 3,764.60 General Fund Total 319,387.97 481,935.53 Garage Fund Total 4,063.59 6,481.74 Ambulance Fund Total 20,327.71 29,817.35 Emergency 911 Fund Total 1,996.19 3,227.12 Worker's Compensation Total 4,103.37 4,941.91 Strong Neighborhoods 2,077.12 3,128.27 Garnett Detention Pond CITY OF OWASSO GENERALFUND FISCAL YEAR 2010-2011 Statement of Revenues & Expenditures As of April 30, 2011 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in Transfers out TOTALTRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE (GAAP Basis) Beginning Balance Ending Balance FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH YEAR PERCENT $ 1,410,616 $ 15,789,015 $ 18,400,200 85.81% 13,937 141,097 239,300 58.96% 43,464 414,220 2,363,726 17.52% 48,884 430,426 507,660 84.79% 59,888 683,555 778,700 87.78% 10,904 115,704 401,533 28.82% 1,587,692 17,574,016 22,691,119 77.45% 1,266,847 10,599,041 13,175,412 80.45% 16,510 505,824 639,973 79.04% 77,919 1,215,745 1,635,730 74.32% 2,539 88,199 1,994,462 4.42% 1,363,815 12,408,809 17,445,577 71.13% 223,877 5,165,207 5,245,542 98.47% 817,512 9,460,672 10,987,000 86.11% (1,311,000) (14,536,974) (16,831,075) 86.37% (493,489) (5,076,301) (5,844,075) 86.86% (269,612) 88,905 (598,533) 3,519,842 $ 3,608,747 2,042,256 2,042,256 $ 2,131,161 $ 1,443,723 OT City W+ it aut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director SUBJECT: OMRF Retirement Requests DATE: May 9, 2011 BACKGROUND: Oklahoma Municipal Retirement Fund (OMRF), the retirement plan for non-police and fire employees, requires the City Council acting as the OMRF Retirement Committee to approve applications for retirement. To be eligible for retirement benefits through OMRF an employee must have a minimum of five years of employment. Once an employee has five years of service the employee is considered vested and upon leaving employment with the City has three retirement options depending upon age. The first option, Normal Retirement, is available to a vested employee age 65 or older. The second option, Early Retirement, is available to a vested employee between ages 55 and 65, and the third option is Deferred Retirement. Deferred Retirement is an option available to vested employees under the age of 55. This allows an employee to "defer" retirement benefits to a future date, at which time the employee would begin receiving monthly retirement benefits. • F. Robert Carr, Jr resigned from the City of Owasso on October 20, 2004. At the time of his resignation Mr. Carr had been an employee of the City of Owasso and a participant in the OMRF retirement plan for eleven years. Mr. Carr has submitted an Application for Early Retirement effective June 1, 2011 and meets the required age prerequisite for Early Retirement, RECOMMENDATION: Staff recommends approval of F. Robert Carr's application for Early Retirement benefits. OT city `Nit7out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Rodney J. Ray City Manager SUBJECT: Oklahoma Municipal Assurance Group (OMAG) Board of Trustees Election and Submission of Ballot DATE: May 13, 2010 BACKGROUND: The Oklahoma Municipal Assurance Group (OMAG) is an Oklahoma "Interlocal Cooperation Agency" formed in 1977 by the Oklahoma Municipal League and approximately 35 individual cities. The group was created in response to a crisis created by the withdrawal of municipal insurance coverage by most Oklahoma insurance companies. Finding themselves without liability coverage prompted the cities to join together to form what is termed as a "modified self insurance" program for its members. Since its formation, the agency/trust has evolved into a full service insurance provider for its members and currently offers liability, property, workers compensation, auto, and specialty insurance coverage to its members. Although the City of Owasso no longer purchases insurance from OMAG, the city remains a full member with voting rights. As an Interlocal Cooperative Agency, OMAG is governed by a Board of Trustees elected by the membership. Elections are held annually for a prescribed number of trustees. There are seven trustees serving terms of three years. Trustees must be elected from the officers and staff of member cities through a nomination and election process detailed in the organization's by-laws. This year, there are three (3) trustees with terms ending on June 30, 2011. The nominating process has produced ten (10) candidates for those three positions (see attachment). As a member of OMAG, Owasso may cast votes for three of the ten candidates. Members of OMAG must have their ballots returned by May 31, 2011 in order for their vote to be included in the final count. Upon completion of the count, the three nominees with the highest vote totals will be declared winners and will be seated effective July 1, 2011. The staff has reviewed the biographical sketches of the 10 nominees and feels comfortable in making a recommendation to the Council regarding the election. PROPOSED ACTION: Staff recommends Council approval of an OMAG ballot that casts Owasso's votes for Ms. Janice Cain (City Administrator, City of Marlow), Ms. Pam Polk (City Manager, City of Collinsville), and Mr. Craig Stephenson (City Manager, City of Ponca City); and that the Mayor be authorized to execute the official ballot on behalf of the city. ATTACHMENT: A. Official Ballot BALLOTError! Bookmark not defined. OKLAHOMA MUNICIPAL ASSURANCE GROUP 2011 Election of Three Trustees The biographical sketch for each nominee was written by the person(s) who made the nomination. Nominees are listed in alphabetical order. YOU MAY VOTE FOR THREE (3) NOMINEES. EARL BURSON, City Manager, City of Harrah. Earl Burson has been in city management since 1990 and is presently City Manager of Harrah, Oklahoma. He's a graduate of Oral Roberts University. He's the Chairman of the Managers in Transition Committee through OCMA and credentialed through ICMA. He has served for two years on the OMAG Board. (The City of Harrah participates in the Municipal Property Protection Plan, the Municipal Liability Protection Plan, and the Municipal Workers' Compensation Plan.) JANICE CAIN, City Administrator, City of Marlow. City Administrator for the City of Marlow since 1995; Currently serves on the OMAG Board; Boardmember for the OMPA; Past President and boardmember of the CMA of OK; Past President and boardmember of the MESO Board; received the Larry Hobart Seven Hats award from the APPA for leadership. (The City of Marlow participates in the Municipal Workers' Compensation Plan, the Municipal Liability Protection Plan, and the Municipal Property Protection Plan.) CAMILLE DOWERS, City Clerk, City of Newcastle. Camille Dowers is the Newcastle City Clerk. She currently serves as Trustee for First United Methodist Church, Blanchard, and Delta Ganuna House Corporation. She is a licensed attorney with 20 years experience, a former licensed securities and insurance agent, and previously taught business law at the University of Oklahoma. (The City of Newcastle participates in the Municipal Workers' Compensation Plan.) DIANNE GRAY, Council Member, City of Noble. I've been an office manager for the medical and legal industries for many years. I'm now serving my third term as Council Member for tine City of Noble. Other local volunteer activities include: Founder and President of Noble Farmers Market, Treasurer of Toastmasters and officer in Noble Chamber of Commerce. (The City of Noble participates in the Municipal Workers' Compensation Plan, the Municipal Liability Protection Plan, and the Municipal Property Protection Plan.) GEORGE JONES, City Manager, City of Druntright. Mr. Jones has been a municipal official for over 30 years. He previously served a total of 17 years on the OMAG board between 1987- 2005. He retired from Bartlesville in 2005, served two years as a City Administrator in Texas and was appointed City Manager in Druinriglht in 2008. (The City of Drunu•ight participates in the Municipal Workers' Compensation Plan, the Municipal Liability Protection Plan, and the Municipal Property Protection Plan.) SANDRA KIMERER, City Clerk/Treasurer/Finance Director, City of Bethany. Sandra, MBA, CFA, CPA, worked for banks in accounting and investment management, as Treasurer for Del City, and currently is Finance Director with Bethany. She serves on the GAA Committee at OSCPA. She is a member of the CFAI, and CFAOK where she served as officer and Board member. (The City of Bethany participates in the Municipal Liability Protection Plan, the Municipal Workers' Compensation Plan, and the Municipal Property Protection Plan.) PAM POLK, City Manager, City of Collinsville. Pam is the city manager of Collinsville, Oklahoma. She currently serves as chair for OMAG and also serves as a board director for MESO, and the MET. Pam is also the first and only, female city manager in Oklahoma to be credentialed through the International City/County Management Association. (The City of Collinsville participates in the Municipal Liability Protection Plan and the Municipal Property Protection Plan.) JUDY SCULLAWL. City Clerk. City of Catoosa. Judy Scullawl has twenty-eight vears experience in municipal government; serving as City Clerk in Catoosa_ She holds the Certified Municipal Clerk designation. Judy is a recipient of the OML Honor Roll of Service Award. She has e ,perience serving on Budget, lnsurance, and various other committees. (The City of Catoosa participates in the Municipal Liability Protection Plan and the Municipal Workers' Compensation Plat.) SEE REVERSE FOR ADDITIONAL NOMINEES SEE REVERSE FOR ADDITIONAL, NOMINEES CRAIG STEPHENSON, City Manager City of Ponca City. Craig has 25 years municipal government experience serving communities in Oklahoma and Kansas as Assistant City Manager and City Manager. Craig holds Bachelor's and Master's degrees in Political Science and earned ICMA Credentialed Manager designation. He serves on the CMAO Board of Directors and a member of Ponca City Rotary. (The City of Ponca City participates in the Municipal Liability Protection Plan and the Municipal Property Protection Plan.) CHERI WEBER, Finance Director, City of Anadarko. Cheri is the Finance Director/Treasurer for the City of Anadarko and has been employed since 2002. Graduated from the University of Science & Arts in Chickasha, Oklahoma. Current member of OMCTFDA, GFOAO, and OAPT. Prior to working for the City site was employed by Paul Taylor, DDS. (The City of Anadarko participates in the Municipal Liability Protection Plan and the Municipal Property Protection Plan.) Ballot cast for the governing body of the municipality of Signed: Mayor Attested: Clerk Date: 2011 PLEASE BE ADVISED THAT THE FAILURE TO PROPERLY SUBMIT THIS BALLOT WILL INVALIDATE THE BALLOT! Your Ballot must be returned to the Oklahoma Municipal Assurance Group, 4130 N. Lincoln Pit Blvd., Oklahoma City, OK, 73105-5209 no later than May 31, 2011, by: (1) sending a facsimile of the ballot to OMAG at (405) 525-5888; (2) sending the ballot to Karen Jones at kjones(womaa.ora; or (3) sending OMAG the ballot by certified retail. The City, Wit aut Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen Community Development Director SUBJECT: Ordinance No. 953 Nunc Pro Tunc DATE: May 13, 201 1 BACKGROUND: On January 7, 2010 Ordinance #962 was recorded in Tulsa County. On December 7, 2009 Ordinance #953 was recorded in Tulsa County. These two ordinances relate to a project known as the Encore at Elm Creek, an +/-18 acre planned unit development comprised of commercial and multi-family residential uses located at the northwest corner of 1 16th Street North (SH-20) and 145th East Ave. Ordinance #953 involved the annexation of the property and Ordinance #962 recorded the zoning on the property as OPUD 09-01, with underlying zoning of multi-family residential and commercial general zoning districts. On December 9, 2009 the Tulsa County Assessor's office brought to the attention of the City Planner an error with Ordinance #953 (Annexation Ordinance). On March 10, 2011 this error, which apparently had not been resolved, was again brought to the attention of the Community Development Department by the Tulsa County Assessor's Office. The error was associated with the fact that the legal description for boundary did not close and that the boundary extended into a portion of Section 9, Township 21 North, Range 15 East. On March 10, 2011 it was also brought to the attention of the Community Development Department that there was an error associated with Ordinance #962 (Zoning Ordinance), which also involved an incorrect legal description. In order to correct ordinance No. 962 and 953, staff prepared revised legal descriptions for each and included these descriptions within a new corrective ordinance called nunc pro tunc - literally, "now for then." In order for the change to be effective, the nunc pro tunc ordinance must be approved, thereby replacing the previous ordinance that had an erroneous legal description. RECOMMENDATION: Staff recommends City Council approval of Ordinance 953 Nunc Pro Tunc. ATTACHMENTS: 1. Ordinances No. 953 Nunc Pro Tunc CITY OF OWASSO ORDINANCE NO. 953 Nunc Pro Tunc AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER (SE/4, SE/4) OF SECTION 4, TOWNSHIP 21 NORTH, RANGE 14 EAST AND A PORTION OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF (NE/4,NE/4) OF SECTION 9, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B. & M, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three-fourths of the legal voters and owners of not less than three- fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requesting that said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on November 17, 2009 at 6:30 PM at Old Central, Owasso, Oklahoma; and WHEREAS, on the 17th day of November, 2009, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, Section 1. That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et seq., of the Oklahoma Statutes, and more particularly described as follows, to-wit: A TRACT OF LAND LOCATED IN THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER (SE/4 SE/4) OF SECTION FOUR (4) TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST AND A PORTION OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF (NE/4,NE/4) OF SECTION 9, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE & MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS TO WIT: COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 4 SAID POINT BEING THE POINT OF BEGINNING; THENCE S 01 °19'46" E ALONG THE EASTERLY LINE THEREOF A DISTANCE OF 40.00 FEET TO A POINT OF THE SOUTHERLY RIGHT-OF-WAY LINE OF STATE HIGHWAY 20 IN SECTION 9; THENCE S 88°44'45" W ALONG SAID LINE A DISTANCE OF 355.28 FEET; THENCE N 01 19'46" W A DISTANCE OF 470.68' FEET; THENCE S 88°40'14" W A DISTANCE OF 378.51 FEET; THENCE N 01 °19'46" W A DISTANCE OF 889.91 FEET; THENCE N 88°45'54" E A DISTANCE OF 733.79 FEET TO A POINT ON THE EASTERLY LINE OF SAID SECTION 4; THENCE S 01 019'46" E ALONG SAID LINE A DISTANCE OF 1319.85' FEET TO THE POINT OF BEGINNING. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be anc are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 3. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 6. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this day of May, 2011. Doug Bonebrake ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM AND CONTENT: Julie Lombardi, City Attorney The, City WVit but Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen Community Development Director SUBJECT: Ordinance No. 962 Nunc Pro Tunc DATE: May 13, 2011 BACKGROUND: On January 7, 2010 Ordinance #962 was recorded in Tulsa County. On December 7, 2009 Ordinance #953 was recorded in Tulsa County. These two ordinances relate to a project known as the Encore at Elm Creek, an +/-18 acre planned unit development comprised of commercial and multi-family residential uses located at the northwest corner of 11 6th Street North (SH-20) and 145th East Ave. Ordinance #953 involved the annexation of the property and Ordinance #962 recorded the zoning on the property as OPUD 09-01, with underlying zoning of multi-family residential and commercial general zoning districts. On December 9, 2009 the Tulsa County Assessor's office brought to the attention of the City Planner an error with Ordinance #953 (Annexation Ordinance). On March 10, 2011 this error, which apparently had not been resolved, was again brought to the attention of the Community Development Department by the Tulsa County Assessor's Office. The error was associated with the fact that the legal description for boundary did not close and that the boundary extended into a portion of Section 9, Township 21 North, Range 15 East. On March 10, 2011 it was also brought to the attention of the Community Development Department that there was an error associated with Ordinance #962 (Zoning Ordinance), which also involved an incorrect legal description. In order to correct ordinance No. 962 and 953, staff prepared revised legal descriptions for each and included these descriptions within a new corrective ordinance called nunc pro tunc - literally, "now for then." In order for the change to be effective, the nunc pro tunc ordinance must be approved, thereby replacing the previous ordinance that had an erroneous legal description. RECOMMENDATION: Staff recommends City Council approval of Ordinance 962 Nunc Pro Tunc. ATTACHMENTS: 1. Ordinances No. 962 Nunc Pro Tunc CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 962 Nunc Pro Tunc AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OPUD-09-01 CHANGING THE ZONING OF PROPERTY LOCATED IN SECTION 4, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM AN AG AGRICULTURE DISTRICT TO AN OPUD 09-01 WITH AN UNDERLYING ZONING DESIGNATION OF MULTI-FAMILY RESIDENTIAL AND COMMERICAL GENERAL DISTRICTS, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described; and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OPUD 09- 01. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Section 1. The zoning classification of the following described property, as a tract of land in the Northwest Quarter (NW/4) of Section Four (4), Township Twenty-One (21) North, Range Fourteen (14) East of the Indian Base and Meridian, Rogers County, State of Oklahoma, According to the U.S. Government Survey Thereof, Being more particularly described as follows, to-wit: Beginning at the Southeast corner of said Section 4; Thence South 88°44'45 West along the Southerly line thereof a distance of 405.28 feet; thence North 01°19'46" West a distance of 430.68 feet; thence South 88°40' 14" West a distance of 378.51 feet; thence North 01°19'46" West a distance of 889.91 feet; Thence North 88'45'54" East a distance of 733.62 feet to a point on the Easterly line of said Section 4; Thence South 0 1°19'46" East along said line a distance of 1319.846 feet to the point of beginning. Said tract containing 805,660.91 S.F. or 18.495 acres more or less be, and the same is hereby zoned from AG Agriculture District to OPUD 09-01 with an underlying zoning designation of Multi-Family Residential and Commercial General Districts. Section 2. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. Ordinance No. 962 Nunc Pro Tunc PASSED AND APPROVED this day of May 2011. Doug Bonebrake ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM AND CONTENT: Julie Lombardi, City Attorney V The city wit'.ut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen Community Development Director SUBJECT: A request to rezone approximately 2.431 acres containing part of Elm Creek subdivision DATE: May 13, 201 1 BACKGROUND: The City of Owasso has received a request from Brad and Karla Boyd for the review of a rezoning application for approximately 2.431 acres. The general location of the subject property is 8523 North 125th East Avenue. The applicant is requesting consideration and appropriate action to rezone the subject property from Residential Single-Family (RS-3) District to an Office Light (OL) District for the purpose of constructing a dental office. The property is currently unplatted. SURROUNDING LAND USE/ZONING DESIGNATIONS: Direction Zoning Use Land Use Plan Jurisdiction North Commercial Shopping Commercial Owasso General CG Center South Residential Single Family Residential Owasso RS-3 Residential East Commercial Ministorage Commercial Owasso General CG West Residential Townhomes Commercial Owasso RM-1 ANALYSIS: The applicant is requesting an Office Light (OL) zoning designation to allow for the future development of a dental office. The request offers an excellent opportunity to provide a transition use between residential uses and commercial uses. Elm Creek Estates lies to the south of the subject property, while more intense commercial uses are to the north. The requested zoning change is found to be in accordance with the Owasso Land Use Master Plan, which indicates OL as an appropriate zoning. Any development that occurs on the subject property must adhere to all subdivision, zoning and engineering requirements including but not limited to paved drives, storm water detention, sidewalks and landscaping. Sanitary sewer service, water service, fire protection and EMS will be provided by the City of Owasso. Letters were mailed to surrounding property owners within 300' of the subject property and the notification was published in the Owasso Reporter. OWASSO PLANNING COMMISSION: The Owasso Planning Commission heard and approved the rezoning request at their regularly scheduled meeting on Monday, May 9, 2011. RECOMMENDATION: Staff recommends City Council approval of OZ 11-02. ATTACHMENTS: A. Location Map B. Land Use Plan Map N----l -i OZ 11-02 Land Use Plan Prepared by the Owasso Community Development Department This map is for informational purposes only and is not intended to represent and accurate and true scale map. Use of this map is 450 225 0 without warranty or representation by the City of Owasso of it's accuracy. Land Use Plan Commercial - Industrial _ Parks j - J Residential Transitional - May 9, 2011 N 450 Feet 0 J4 neT City Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen Community Development Director SUBJECT: Partial Utility Easement and Right-of-Way Closure Request DATE: May 13, 2011 BACKGROUND: The City of Owasso has received a request from Charney, Buss, and Williams, P.C. for the closing of public right-of-way and a portion of a utility easement in the Lake Valley IV development between Lot 23, Block 3 and Lot 1, Block 9 as referenced in Exhibit "A" and "B". The utility easement closure request involves a portion of a larger utility easement as described and referenced in Book 1841, Page 878, which also covers Lake Valley II and Lake Valley IV. The right-of-way closure request simply involves the closure of a platted but unopened portion of East 1 10th Street North (see Exhibit "A-2"). On April 11, 2011 the Owasso Planning Commission reviewed and approved the Conditional Final Plat for Lake Valley IV Extended, and the City Council subsequently approved the same request on April 19, 2011. The request was approved subject to addressing the Technical Advisory Committee (TAC) comments, one of which was to officially close the right-of-way and utility easement described above. This process will ensure that the future owners of the lots within Lake Valley IV Extended will have clean titles to their property. The right-of-way exists in paper form only and does not exist physically. The Lake Valley IV Extended final plat also reconfigured the utility easement, which necessitated the need to close the one that was filed with the original Lake Valley IV Final Plat (Book 1841, Page 878). The Technical Advisory Committee reviewed the request at their April 27, 2011 meeting. No comments or concerns were expressed at the meeting. The Planning Commission will review this item at their May 9, 2011 meeting. RECOMMENDATION: Staff recommends City Council approval of the utility easement closure and right-of-way closure request for Lake Valley IV ATTACHMENTS: 1. Location Map 2. Legal Description Exhibits, A, B and A-2 Exhibit "A" 2 a Z _ _ ? S j' 2 3 i n \ , LL. M < N 15' Bu'l-fing Line, f i ~ 21 06 & Utility a sc,, ont N (1 \ t , I East 110th Sh eet Noah ~j 'Point of L2 ' Beginning" o o N 90°00'00'E - 129, 98' Q) P- O'' j° i i i.= S 90000 '0011W 149. J 9' rlfilit}rrzf r,= 5' Utihty Ease -m~ent i Line Table No. Bearing Distance L1 S 00°00'09"E 20.00' L2 N 90°00'00"E 20.00' L3 S 00°00'0011W 7.00' CLOSURE OF UTILITY EASEMENT (BOOK 1841, PAGE 878) "LAKE VALLEY IV" (BOOK 2100, PAGE 227) Tulsa En ineerin & r1annin ssociates nc. N Job No: 11-001.01 tuLj..J 6737 South 85t), E_ast Avenue Tulsa, 00ahoma 741 53 Scale: P = 40' Fhone:918-252-9621 Fax: 918-250--4566 Date: 03/21/2011 ~rrt;flo,r~~f q~L6o.h.:,c~o~ Nom. s51 K--,-1D-J,,- Location Map R-14•E cnm n STATE HIGHWAY 20 ~ z w w ~ Z w ~ a m a w ~ w s r O p EAST 106TH STREET NORTH u~pnrxd Section 10 Rogers County . emB1ev'._~ cne:mm ra~..n cre.l~w! rara,z r+ _on n.. ~ Wko '•VZley,. iIV ~.~br ~aam ~ Lake I! 'v' ques VJloy Lake Esia~us ll V ilc'i II i unl ivvlvvuxurvyau 1 -vu 1 .vi csnt vaO.OWg, 31Z I/GUI I - I I:I`J HM Exhibit "B" Legal Description for Closure a Portion of Utility Easement (Book 1841, Page 878) A tract of land located in 110th Street North, Lot 1 and Reserve "C", Block 9, "Lake Valley IV", a subdivision in the City of Owasso, Rogers County, State of Oklahoma, according to the official recorded plat thereof, Book 2100, Page 227, as filed in the records of the Rogers County Clerk's office, being more particularly described as follows: Beginning at the northeast corner of Reserve "C", Block 9, "Lake Valley IV"; Thence S 00°00'09" E along the east line of Reserve "C", Block 9, "Lake Valley IV" a distance of 20.00 feet ; Thence S 90°00'00" W a distance of 149.99 feet; Thence N 00°00'00" E a distance of 27.00 feet; Thence N 90°00'00" E a distance of 20.00 feet; Thence S 00°00'00" W a distance of 7.00 feet; Thence N 90°00'00"E a distance of 129.98 feet to the "Point of Beginning". Said tract contains 3,140 square feet or 0.0721 acres. CERTIFICATE: I, J. Wesley Bills, of Tulsa Engineering & Planning Associates Inc., certify that the attached legal description closes in accord with existing records, is a true representation of the right of way as described, and meets the minimum technical standards for land surveying of the State of Oklahoma. J. Wesley. ills LA1~tD S 1135, State of Oklahoma E, J. WESLEY Date: 0 3 - 2.i - 2 ©t t v) BILLS 0 L. S. 1135 t:rJ Tulsa Engineering & Planning Assoc. Inc. C. A. No. 531 OKLAH010' Expires: June 30, 2011 Amok. Tuka Engineering & Flanning A5,5ociates, Inc. Job No: 11-001 6757 Soutk 85tk East Avenue Tulsa, 00ahoma 741 33 Scale: N/A Fkone:918-252-9621 Fax:918-250-4566 N Date: 03/21/2011 C: t;6<.c<<Lq~t6o,~r.,,N~.i5j R=-1E).rrJ.-)0,z0ti u:X i i -uu i uvuscuwgs\ i i -uu i .u l csml vac.awg, 3/Zl/eUl l- l l :Zl AM -~O t 1-2007-001750 Book 1841 Pg: 878 eIrH90i c( !u 01130/2007 8:15 am Pg 0878-0888 Ui Fee: $ 33.00 Doc: $ 0.00 Peggy Armstrong - Rogers County Clerk State of Oklahoma ~ ~U., NUN-EXCLUSIVE UTILITY EASEMENT z:bF:••:;~:;••. o~' ~~cou~N ;it's KNOW ALL MEN BY THESE PRESENTS: That the undersigned Pete Kourtis, President of Kourtis Property Management, Inc., an Oklahoma corporation and manager of Lake Valley Investment Group, L.L.C., an Oklahoma limited liability company, hereinafter called Grantor(s), the owner of the legal and equitable title to the following-described real estate, for and in consideration of the sum of TEN AND NO/ 100 ($10.00) DOLLARS, and other good and valuable considerations, the receipt and sufficiency of which is hereby acknowledged, does hereby grant, bargain, transfer, and convey to the Public, hereinafter called Grantee, its successors and assigns, a perpetual NON-EXCLUSIVE UTILITY EASEMENT through, over, under, and across the following-described property: See Exhibit "A" for the purpose of permitting the construction of all public and franchise utilities thereon, through, over, under, and across said property, together with all necessary and convenient appurtenances thereto; and to use and maintain the same and of affording the suppliers of such public and franchise utilities, their officers, agents, employees, and/or all persons under contract with them, the right to enter upon said premises and strip of land for the purpose of surveying, excavating for, constructing, operating, repairing, and maintaining of such construction. The suppliers of such public and franchise utilities are hereby given and granted exclusive use of said above-described premises for the purposes aforesaid and Grantor, for itself and its heirs, administrators, successors and assigns, covenants and agrees that no building, structure, fence, wall or other above-ground obstruction will be placed, erected, installed or permitted upon the above-described land; and further covenants and agrees that in the event the terms of this paragraph are violated by the Grantor or any person privity with it, such violation will be promptly corrected and eliminated immediately upon receipt of notice from said suppliers of such public and franchise utilities, or said suppliers shall have the right to remove or otherwise eliminate such violation, and Grantor, its heirs, administrators, successors and assigns, shall promptly pay the actual cost thereof. To HAVE AND TO HOLD such NON-EXCLUSIVE UTILITY EASEMENT unto the Public, forever. IN WITNESS WHEREOF, the said Grantor(s) has/have executed this document on this day of , 2007. Lake Valley Investment Group, L.L.C., an Oklahoma limited liability company f 7t, t5 a- 9~ 9~neer,`n9 Qtanni ny ASSOGfaye-5 73'7 5. 79-74 hv-e- I wL~ct, D/1"y/3-5 By: Kourds Property anagement, Inc. an Oklahoma corp ration, its managert By: Pete Kourtis, President Date: F:1Datn1A11SC13004-2005105037A.002 Utility Easement to Public.doe Page 1 of 2 1-2007.001750 Book 1841 Pg:880 01/30/2007 8:15 am Pg 0878.0888 Pee: $ 33.00 Doc: $ 0.00 Peggy S tale of Oklahoma ountyClerk Exhibit !!Al! Tract E ."Point ' of Beginning"' Tract F "Paint of Beginning" West Quarter Corner Tract D, E, and F "Paint- of Commencement' ' Tract E 0 Tract F Tract D "Point * ,po® /-of Beginning" 419 Tract B e e a Tract D f Tract C Tract C "Point of Beginning" Q C -6 m m E ti RIG j o vU o J C Q) _a° Tract VU Lu co m ROGERS COUNTY R- 14-E uw, EAST It61h XMEh7N0Fi11/ g G z z u. u `IQ6hST Eur. FMi Section 10 58,518 SF 1.3434 Acres x F O z c.w ,.q cnnnwn..n. lIrF4 W CMIW Fmen ba w,. Y+I.r 1+w.+ Tract B "Point of Beginning" Tract A "Point of Beginning" j East 106th Street North 20-FOOT NON-EXCLUSIVE UTILITY EASEMENT LAKE VALLEY tl T 21 N 99 Civil ff-nginccrina¢. Lan[ Surveying. Land Planning 1> Tulsa F,ngineerin~ & rlanninw associates, Inc. Job No: 05-037A 6737 5outh 8th East (avenue Tulsa k(ahoma , Q 7+153 Scale: 1" = 400' ~ ~'honc:916-zj2-gozl ~ax:918-z9o--F5B6 ~ Date' 01112/2007 1 of 9 G:165.037\MIscDvrgs105-037EX61.dwg, 1 /18!2067 - 1:56 PM 1-2007-001750 Book 1841 PT 882 01/3012007 8:15 am P90878-0888 Pee. $33.00 Dec. $0.00 Peggy Armstrong - Rogers county Cleric State of Oklahoma Continued from 2 of 9 Exhibit "A" Thence S 37°36'30"W a distance of 13.36 feet to a point of tangent curve to the left; Thence along said tangent curve to the left with a central angle of 37°36'04", a radius of 150.00 feet, and an arc length of 98.44 feet; Thence S 00°00'26"W a distance of 205.56 feet to the "Point of Beginning" of Tract A. Tract B A tract of land located in the SWA of Section 10, T-2 1-N, R- 14-E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof, being more particularly described as follows: Commencing at the southeast comer of "Lake Valley", a subdivision in the City of Owasso, Rogers County, State of Oklahoma, according to the official recorded plat thereof, Book 1748, Page 0734, as filed in the records of the Rogers County Clerk's office; Thence S 89°59`34"E along the south line of the SW/4 of Section 10, T-21-N, R-14-E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof a distance of 762.51 feet; Thence N 00°00'26"E a distance of 589.55 feet to the "Point of Beginning" of Tract B, said point being a point of non-tangent curve to the right; Thence along said non-tangent curve to the right with an initial tangent bearing of N 09 °4035"W, a central angle of 66°36'04", a radius of 25.00 feet, and an arc length of 29.06 feet; Thence N 20°47'36"W a distance of 11.57 feet; Thence N 69° 12'24"E a distance of 10.00 feet; Thence S 20°47'36"E a distance of 10.88 feet to a point of non-tangent curve to the left; Thence along said non-tangent curve to the left with an initial tangent bearing of N 67'1 9'53"E, a central angle of 07°13'03", a radius of 250.00 feet, and an arc length of 31.49 feet; 20-FOOT NON-RESTRICTIVE UTILITY EASEMENT LAKE VALLEY 11 Continued on 4 of 9 Tulsa Engineering & Planning Associates, Inc. Job No: 05-037A P A&L 5737 J` ouch 83th East Avenue Tulsa, Oklahoma 7+133 Scale: 1 " = 400' Phones q t 8-2j2-qoz l 12ax: q 18-2$O-49 o'6 Date: 01/1212007 CIA F,nvgineerinS. Land 5urvajng. Land Planning 3 of 9 G:105.0371MisrDwgs105-037EX01.dwg,1116/20a7-1:55 PM 1-2007-001750 Book 1841 Pg: 884 01/3012007 8:15 am Pg 0878-0888 Fee: $ 33.00 Doc: $ 0.00 Peggy Armstrong - Rogers County Clerk State of Oklahoma Continued from 4 of 9 Exhibit "A" Thence S 29°28'22"E a distance of 20.00 feet to a point of non-tangent curve to the left; Thence along said non-tangent curve to the left with an initial tangent bearing of S 60'3 1'38"W, a central angle of 22°55'08", a radius of 580.00 feet, and an arc length of 232.01 feet; Thence S 37°36'30"W a distance of 398.62 feet to a point of tangent curve to the left; Thence along said tangent curve to the left with a central angle of 25 °01'22", a radius of 230.00 feet, and an arc length of 100.45 feet; Thence S 12°35'08"W a distance of 74.59 feet to a point of tangent curve to the right; Thence along said tangent curve to the right with a central angle of 01 '1602", a radius of 420.00 feet, and an arc length of 9.29 feet to the "Point of Beginning" of Tract C. Tract D A tract of land located in the SW/4 of Section 10, T-21-N, R-14-E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof, being more particularly described as follows: Commencing at the west quarter comer of Section 10, T-21-N, R- 14-E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof, said point being also the northwest corner of "Lake Valley", a subdivision in the City of Owasso, Rogers County, State of Oklahoma, according to the official recorded plat thereof, Book 1748, Page 0734, as filed in the records of the Rogers County Clerk's office; Thence S 89°56'28"E along the north line of the SW/4 of said Section 10 being also the north line of said "Lake Valley" and also partially along the south line of "Chestnut Farms", a subdivision in the City of Owasso, Rogers County, State of Oklahoma, according to the official recorded plat thereof, Book 1077, Page 0363, as filed in the records of the Rogers County Clerk's office a distance of 1,833.35 feet; Thence S 00°03'32"W a distance of 542.17 feet to the "Point of Beginning" of Tract D; Thence S 42°24'17"E a distance of 20.00 feet; 20-FOOT NON-RESTRICTIVE UTILITY EASEMENT LAKE VALLEY 11 Continued on 8 of 9 Tulsa Fngineering& rlanningAssociates, Inc. Job No: 05-037A WIIIIII~ 6'737,50ut685tii EastAvcnuc Tulsa, Oklahoma 74135 n^u~ Scale: 1" - 400' nmp~ ["No . . . - . - I one:918-25Z-9611 Fax-.918-250-+566 Date: 01/12/2007 0:105-0371MiscOwgs105-037EX01.dwg, 1/1 612007 - 1,55 PM 1-2007-001750 Book 1841 Pg: 886 01130/2007 8:15 am Pg 0878-0888 Fee: $ 33.00 Doc: $ 0.00 Peggy Armstrong - Rogers County Clerk State of Oklahoma Continued from 6 of 9 Exhibit "A" Thence along said tangent curve to the left with a central angle of 5412470", a radius of 175.00 feet, and an arc length of 166.17 feet; Thence N 06°48'37"W a distance of 20.00 feet to the "Point of Beginning" of Tract E. Tract F A tract of land located in the SW/4 of Section 10, T-21-N, R-14-E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof, being more particularly described as follows: Commencing at the west quarter corner of Section 10, T-21-N, R-14-E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof, said point being also the northwest corner of "Lake Valley", a subdivision in the City of Owasso, Rogers County, State of Oklahoma, according to the official recorded plat thereof, Book 1748, Page 0734, as filed in the records of the Rogers County Clerk's office; Thence S 89°56'28"E along the north line of the SW/4 of said Section 10 being also the north line of said "Lake Valley" and also partially along the south line of "Chestnut Farms", a subdivision in the City of Owasso, Rogers County, State of Oklahoma, according to the official recorded plat thereof, Book 1077, Page 0363, as filed in the records of the Rogers County Clerk's office a distance of 1,758.76 feet; Thence S 00°03'32"W a distance of 231.04 feet to the "Point of Beginning" of Tract F, said point being a point of non-tangent curve to the right; Thence along said non-tangent curve to the right with an initial tangent bearing of N 49'20'3 1 "E, a central angle of 40°3929", a radius of 250.00 feet, and an arc length of 177.40 feet; Thence N 90°00'00"E a distance of 89.93 feet; Thence N 00°00'00"E a.distance of 11.00 feet; Thence N 90°00'00"E a distance of 10.00 feet; Thence S 00°00'00"E a distance of 11.00 feet; 20-FOOT NON-RESTRICTIVE UTILITY EASEMENT LAKE VALLEY 11 Continued on 8 of 9 ~g_ t Tulsa F nginecring & Planning /associates, Inc. Job No: 05-037A 6737 5outti 83tk East Avenue Tulsa, Oklakoma 7+155 Scale: 1". 400' Phone:J18-Zj2-9021 ~ax91B-Z$Q-}566 Il pate: 01/1212007 . ` Civil r ngineering• Land 5urvaging. Lana Flanning ~ tJ C..en+t+ea~e~rAw6u.u.,ra.N- 5, Ra,e~olDa~e,J~:~,g1007 7 of 9 GAGS-03AMiscOwgs105.037EXOI.dwg, Ill 6/2007 - 1:55 PM 1-2007.001750 Book 9841 Pg:888 :01130/2007 8:15 am Pg 0878.0888 Fee: $ 33.00 Doc: $ 0.00 Peggy Armstrong - Rogers County Clerk State of Oklahoma Contlnued from S of 9 Exhibit "A" Thence S 90°00'00"W a distance of 7.90 feet; Thence S 00°00'00"E a distance of 59.00 feet; Thence S 90°00'00"W a distance of 476.56 feet to a point of tangent curve to the left; Thence along said tangent curve to the left with a central angle of 409929", a radius of 230.00 feet, and an arc length of 163.21 feet; Thence N 40°39'29"W a distance of 20.00 feet to the "Point of Beginning" of Tract F. Said tracts contain a total area of 58,518 square feet or 1.3434 acres. The non-astronomic bearings for said tracts are based on an assumed bearing of N 00 °07'05"W along the west line of the SW14 of Section 10, T-21-N, R- 14-E of the Indian Meridian, Rogers County, State of Oklahoma, according to the Official U.S. Government Survey thereof. CERTIFICATE I, J. Patrick Murphy, of Tulsa Engineering & Planning Associates, Inc. and a Professional Land Surveyor registered in the state of Oklahoma, hereby certify that the foregoing legal description closes in accord with existing records and is a true representation of the real property as described. 4Q1 SIoN, e 11 0-7 ~ cvUu'•~I~.~ ~,~v q ~ J. PATRICK Date . Patrick Murphy, l MURPHY Oklahoma P.L.S. No. 1511 it P LS . 1511 20-FOOT NON-RESTRICTIVE UTILITY EASEMENT ox>nxoleA LAKE VALLEY II IWAM P Tulsa engineering & Manning Associatc5, Inc. Job No: 05-037A 67375outk83thEastAvenue Tulsa, Ckla6oma7+133 Scale: 1".400' Fkona:918-z5Z-9621 F-4916-250-+566 Date: 01/12/2007 Civil Engineering. Lancl Surveying. Land Flannhg 0 ~1 C.tiF-1.JA,A.,L,.d-N- 1+ i (Z<n<.~Id,te,J~nazaof 9 of 9 G:105-0371MISCDwgMO5.037EXOt.dwg, 1/16/2007- 1:56 PM APO% The City Wit aut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: Recommendation for Contract Award Three Lakes Pond Maintenance Project DATE: May 13, 2011 BACKGROUND: The Three Lakes Pond was constructed in 1977 as part of Three Lakes Addition, and serves as an integral part of the City of Owasso stormwater detention system, along with the vacant land surrounding the pond. The pond is owned by the Three Lakes Home Owners Association and is located south of E. 86th Street North behind the retail area containing Blockbuster, Shell Gas Station, Goodwill Store, and Homes Unlimited offices. In 2005, the Owasso Stormwater Master Plan, completed by Meshek and Associates, recommended improvements to the Three Lakes pond due to inadequate detention storage necessary for fully urbanized conditions. Over time, the footprint of the pond has been reduced due to bank degradation and silt deposits from upstream erosion. As a result, the pond's detention volume and flood plain storage has been significantly reduced. In 2010, City staff met with the Three Lakes Home Owners Association and acquired a temporary construction easement. Once the easement was obtained, the City of Owasso Engineering Division began a design to address the removal of silt and re-establishment of the pond bank in order to increase detention volume and flood plain storage. ENGINEERING AND DESIGN: The project is divided into three phases due to the Engineer's estimate that the total project, as recommended in the Stormwater Master Plan, has an approximate cost of $700,000. In order to address the initial phase of improvements, the Engineering Division determined the base bid for Phase I should include the removal of 3.5 feet of silt from the northeast section of the pond. In addition, four alternate bids were designed that would remove additional silt in one foot increments to further reduce the possibility of algae growth and other aquatic plants. Phases 11 and III will address continued removal of silt from the remaining areas of the pond, as well as the expansion of the pond itself. The engineering estimate included $118,357 for the Base Bid and $72,638 for the four alternate bids, for a total engineering estimate of $190,995. SOLICIATION OF BIDS: In March 2011, the engineering design was completed, and an advertisement for bids was published in accordance with state statutes. The bid opening occurred in April with a total of six contractors submitting bids. The bid amounts are as follows: Bidder Base bid Alt 1 Alt 2 Alt 3 Alt 4 Total bid Earth Smart Construction $99,600 $12,000 $12,000 $12,000 $12,000 $147,600 Cherokee Pride Construction $94,750 $18,000 $18,000 $18,000 $18,000 $166,750 TRI-STAR Construction $116,500 $16,000 $16,000 $15,000 $14,000 $177,500 Summit Civil Contractors $144,000 $17,600 $16,600 $15,600 $14,800 $208,600 Ira M. Green Construction $279,500 $13,000 $12,000 $10,000 $10,000 $324,500 Duncan & Sons $229,644 $38,430 $49,824 $46,992 $44,208 $409,098 The City Engineering staff completed a Bid Tabulation, and Earth Smart Construction was determined to be the lowest qualified bidder. FUNDING: Funding in the amount of $120,000 is available for this project in the Stormwater Fund. Based on the amount of available funding, the staff is recommending award of the base bid work and alternate #1 (an additional foot of silt removal) to Earth Smart Construction. It's important to note, that the remaining two phases will be constructed at a later date as funds become available. RECOMMENDATION: Staff recommends City Council award Phase I of the Three Lakes Pond Maintenance Project contract, including the base bid and alternate 1, to Earth Smart Construction, Incorporated in the amount of $111,600. ATTACHMENT: A. Site Map THREE LAKES POND MAINTENENCE PROJECT CITY OF OWASSO SITE MAP Legend 1 11 N. Main Street P.O. Box 180 0 Owasso, OK 74055 North 918.376.1500 E ~ /201 1 AwN Thy pity WiPaut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: City of Owasso Geographic Information System DATE: May 13, 2011 BACKGROUND: The City of Owasso Geographic Information System (GIS) project began in 2004. At that time, the City contracted with SCI to provide an analysis of needs for GIS and developed the first system utilized by City Staff. The purpose of the City's GIS project was to take large amounts of data and associate it with parcels or GPS coordinates to provide the ability to view the data in the form of a map. GIS TODAY: The ability to view layers of data on a map provides many benefits to staff. It provides a snapshot of the City's assets, or historic data, allowing staff to analyze trends and future needs. For example, Public Works can view the sewer infrastructure on a map. More importantly, however, is the ability through GIS to view the locations of repairs to the sewer system to allow for better planning for upgrades to the system as some of the infrastructure ages and needs to be replaced. GIS provides the ability to upload data to allow departments to view trends and provide the resources to respond to the trends in a more efficient and effective manner. One of the greatest benefits of a GIS system is the ability to view unrelated bits of data on a map. For example, if the police department were to experience a significant number of accidents at an intersection viewed that data on a map compared to road repairs in the area, the result might show staff a relationship between the two. Perhaps road conditions are contributing to the accidents and needs to be addressed. Staff is pleased to have the opportunity to demonstrate enhancements to the City's GIS system that make it easier and quicker for staff to access vital GIS data each day, and assist in the work that needs to be completed by the City. In addition to the City's utilization of the GIS system, the public can also benefit from access to the City's GIS. The GIS viewer is available online and can be accessed to benefit citizens, developers, as well as, prospective businesses. The CIS viewer has recently been upgraded and is now much easier for staff and the public to access data that improves their quality of life by making maps of Owasso data much more useful and easier to generate.