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Home My WebLink About2011.05.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular MAY 13 1011 DATE: May 17, 2011 City ClGWS TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, May 13, 2011. Sherry ishop, City Cler AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the May 3, 2011 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -13 C. Acknowledge receipt of the monthly FY 2010-2011 monthly budget status report. Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 3, 2011 The Owasso Public Works Authority met in regular session on Tuesday, May 3, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m, on Friday, April 29, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 6:52 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman None Bryan Stovall, Vice Chair Steve Cataudella, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney Illy IX41 1 [0] j ro]X4100 : [ u Mr. Stovall moved, seconded by Mr. Ross, to nominate Doug Bonebrake for Chairman. YEA: Cataudella, Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 5 -0. ITEM 4. ELECTION OF VICE CHAIRMAN Mr. Cataudella moved, seconded by Mr. Brown, to nominate Bryan Stovall for Vice Chairman. YEA: Cataudella, Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 5 -0. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the April 19, 2011 Regular Meeting. B. Approval of Claims. Owasso Public Works Authority May 3, 2011 Mr. Cataudella moved, seconded by Mr. Stovall, to approve the OPWA Consent Agenda with claims totaling $649,433.96. The payroll payment reports for pay period ending 04/23/11 were included for review. YEA: Cataudella, Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 5 -0, ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 7. REPORT FROM OPWA MANAGER Mr, Ray provided a report on recent City events and activities, ITEM 8. REPORT FROM OPWA ATTORNEY No report. no "V AE11TJ : 0691068.1'. None I 11:1 WYE Mr, Brown moved, seconded by Mr. Cataudella, to adjourn the meeting. YEA: Stovall, Cataudella, Bonebrake, Ross, Brown NAY: None Motion carried 5 -0 and the meeting was adjourned at 6:55 p.m. Klan Kamas, Minute Clerk ON Doug Bonebrake, Chairman Claims List 05/17/2011 Budget Unit Title Vendor Name I Payable Description Payment Arnouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 1 379.63 TOTAL OPWA 379.63 OPWA ADMINISTRATION JPMORGAN CHASE BANK MEETING EXPENSE 126.56 JPMORGAN CHASE BANK WALMART- SUPPLIES 58.76 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 22.58 AT &T CONSOLIDATED PHONE BILL 296.86 DOERNER, SAUNDERS, DANIEL & ANDERSO RWD # 3 WASHINGTON COUNTY 17.50 TERMINIX PEST CONTROL 63.00 UNITED STATES CELLULAR CORPORATION CELL PHONES 58.55 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 59.96 JPMORGAN CHASE BANK REASORS- SUPPLIES 47.67 JPMORGAN CHASE BANK LOWES- CLEANING SUPPLIES 18.55 JPMORGAN CHASE BANK HOBBY LOBBY - FRAMES 163.96 TOTAL OPWA ADMINISTRATION 933.95 UTILITY BILLING JPMORGAN CHASE BANK LYMAN PRINTING -INK PAD 7.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 124.94 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 39.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 39.99 MARK MEYER METER READER 198.00 TYRONE EUGENE DINKINS METER READER 288.45 JPMORGAN CHASE BANK OFFICE DEPOT -STAND 49.99 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES -0.02 DAVID R. OLINGHOUSE METER READER 272.70 KATHLEEN A BALSIGER METER READER 213.30 TODD C. KIMBALL METER READER 295.20 TODD C. KIMBALL METER READER 409.05 MARK MEYER METER READER 326.25 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,212.82 SAV -ON PRINTING & SIGNS LLC UTILITY CUT OFF DOOR HANG 380.00 TOTAL UTILITY BILLING 3,858.16 WATER JPMORGAN CHASE BANK OREILLY- ADAPTER PLUG 14.99 JPMORGAN CHASE BANK ARMOR PPE -PPE WATER 25.66 SOUTH KANSAS & OKLAHOMA RAILROAD WIRELINE 150.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 60.00 CITY OF TULSA UTILITIES WATER 74,588.59 CITY OF TULSA UTILITIES WATER 115,838.32 JPMORGAN CHASE BANK WATER PROD -MAINT SUPPLIES 1,458.35 JPMORGAN CHASE BANK WATER PROD -8 INCH SADDLE 119.31 JPMORGAN CHASE BANK WATER PROD -6 IN COUPLING 77.04 JPMORGAN CHASE BANK WATER PROD - REGISTER 1,707.90 JPMORGAN CHASE BANK LOWES -PEX RING TOOL 83.43 Page 1 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK ATWOODS -BOOTS 129.99 SHERWOOD CONSTRUCTION CO, INC CONCRETE 113.25 TWIN CITIES READY MIX, INC ROCK 21125 JPMORGAN CHASE BANK LOCKE- COUPLINGS /RINGS 195.50 JPMORGAN CHASE BANK HOME DEPOT -PAINT BRUSHES 27.28 JPMORGAN CHASE BANK TRAINING EXPENSE 21.03 JPMORGAN CHASE BANK TRAINING EXPENSE 12.69 CITY GARAGE PARTS & OUTSIDE SVCS - AP 1,803.62 CITY GARAGE LABOR /OVERHEAD - APRIL 20 1,000.00 FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 1,798.70 TOTAL WATER 199,436.90 WASTEWATER TREATMENT FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 890.88 CITY GARAGE LABOR/OVERHEAD - APRIL 20 333.33 CITY GARAGE PARTS & OUTSIDE SVCS - AP 776.49 JPMORGAN CHASE BANK FASTENAL- NUTS /BOLTS 35.82 JPMORGAN CHASE BANK WALMART- FILTERS FOR LAB 15.94 SCHREIBER CORP REPAIR SUPPLIES FOR WWTP 206.00 TERMINIX PEST CONTROL FOR WWTP 55.00 JOLIE, INC. THE UPS STORE SNIPING CHARGES - RETURN 18.30 HUTHER & ASSOCIATES, INC. BIOMONITORING REPORT 925.00 DEPARTMENT OF ENVIRONMENTAL QUALITY 2011 WATER SUPPLY FEE 313.59 JPMORGAN CHASE BANK NCL -LAB SUPPLIES 18.18 JPMORGAN CHASE BANK GRAINGER -NUT SPLITTER 32.67 JPMORGAN CHASE BANK GRAINGER -PARTS 20.41 JPMORGAN CHASE BANK ATWOODS -RAGS FOR TRUCK 18.48 WINFIELD SOLUTIONS, LLC CHEMICALS FOR WWTP 521.20 AT &T CONSOLIDATED PHONE BILL 126.80 JPMORGAN CHASE BANK MAIL THIS -BOX 4.39 JPMORGAN CHASE BANK ARMOR PPE -PPE WWTP 25.66 TOTAL WASTEWATER TREATMENT 4,338.14 WWTP EXPANSION GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 5,995.50 BRB CONTRACTORS, INC. WWTP EXPANSION & 117 ST 187,860.72 TERRACON CONSULTANTS INC SOIL TESTING FOR WWTP 207.32 CRAFTON, TULL AND ASSOCIATES, INC INSPECTION SERVICES 10,835.35 CRAFTON, TULL AND ASSOCIATES, INC INSPECTION SERVICES 14,200.00 TOTAL WWTP EXPANSION 219,098.89 WASTEWATER COLLECTION; CITY GARAGE PARTS & OUTSIDE SVCS - AP 0.79 CITY GARAGE LABOR /OVERHEAD - APRIL 20 666.67 JPMORGAN CHASE BANK TRAINING EXPENSE 15.74 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 56.82 JPMORGAN CHASE BANK TRAINING EXPENSE 13.98 Page 2 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl WASTEWATER COLLECTION: VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 578.56 JPMORGAN CHASE BANK PACE -AIR BOTTLE RENTAL 120.00 JPMORGAN CHASE BANK LOWEES -BOX KNIVES 26.42 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 8.26 FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 1,256.21 JPMORGAN CHASE BANK ARMOR PPE -PPE WWC 25.66 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 123.46 JPMORGAN CHASE BANK LOWES -PVC PIPE 5.94 JPMORGAN CHASE BANK LOWES -COMBO LOCKS 41.88 JPMORGAN CHASE BANK J &R EQUIP - JETTER NOZZLE 395.00 ONEOK, INC OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS 135.14 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 153.35 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 252.37 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 COMMERCIAL POWER SOLUTIONS, LLC COFFEE CREEK LIFT STATION 506.01 COMMERCIAL POWER SOLUTIONS, LLC 76 ST N LIFT STAT REPAIRS 2,136.10 JPMORGAN CHASE BANK WATER PROD - MANHOLE REP 425.00 JPMORGAN CHASE BANK FE MYERS- SEALS /PUMP GUIDE 990.20 LOT MAINTENANCE OF OKLAHOMA, INC. CLEANED OUT LIFT STATION 825.00 TOTAL WASTEWATER COLLECTIONS 8,784.06 OPWA E 76TH ST N SAN ITAR'l PARAGON CONTRACTORS, LLC JE 76 ST N SANITARY SEWER 57,554.93 TOTAL OPWA E 76TH ST N SANITARY 57,554.93 MEADOWCREST SEWERLINE AMERICAN ELECTRIC POWER RELOCATE 1 PH TRANSFORMER 3,464.98 TOTAL MEADOWCREST SEWERLINE 3,464.98 REFUSE COLLECTIONS UNITED STATES CELLULAR CORPORATION CELL PHONES 58.55 JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 8,052.76 JPMORGAN CHASE BANK LENOX -TOW 125.00 AT &T CONSOLIDATED PHONE BILL 21.13 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 1,770.00 JPMORGAN CHASE BANK ALSUMA- REPAIR BED LIFT 724.95 FLEETCOR TECHNOLOGIES FUELMAN EXP. - APRIL, 201 7,939.31 JPMORGAN CHASE BANK ARMOR PPE -PPE REFUSE 25.66 CITY GARAGE LABOR /OVERHEAD - APRIL 20 3,333.33 CITY GARAGE PARTS & OUTSIDE SVCS - AP 1,063.94 JPMORGAN CHASE BANK STEVES -TOOL BOXES 46.47 TOTAL REFUSE COLLECTIONS 23,161.10 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R/O 4,803.67 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,707.07 CITY GARAGE LABOR/OVERHEAD - APRIL 20 166.67 AT &T CONSOLIDATED PHONE BILL 21.14 Page 3 Claims List 05/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni RECYCLE CENTER... ISHERWOOD CONSTRUCTION CO, INC ICONCRETE 302.00 TOTAL RECYCLE CENTER 7,000.55 FUND GRAND TOTAL 528,011.2 OPWA STF DEBT SERVICE RCB TRUST SERVICES RCB TRUST SERVICES RCB TRUST SERVICES 2004 NOTE 2005 NOTE 2008 NOTE 1,000.00 1,000.00 1,000.00 TOTAL OPWA STF DEBT SERVICE 3,000.00 FUND GRAND TOTAL 3,000.0 OPWA GRAND TOTAL $531,011.29 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/07/2011 Department Payroll Expenses Total Expenses OPWA Administration 9,368.09 13,656.21 Utility Billing 4,396.02 7,042.17 Water 10,548.00 17,780.31 Wastewater 9,896.73 16,433.18 Wastewater Collection 5,632.43 8,760.21 Refuse 9,022.50 14,442.38 Recycle Center 995.40 1,806.86 E 76th St San Interceptor 1,975.00 2,234.72 FUND TOTAL 51,834.17 82,156.04 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2010 -2011 Statement of Revenues & Expenses As of April 30, 2011 OPERATING REVENUES: Water Wastewater Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTALTRANSFERS MONTH YEAR TO -DATE TO -DATE 310,591 3,635,316 273,963 2,702,552 137,006 1,398,502 46,917 286,971 2,687 228,204 771,165 8,251,546 PERCENT BUDGET OF BUDGET 4,290,000 84.74% 3,241,000 83.39% 1,680,880 83.20% 426,500 67.29% 226,194 100.89% 9,864,574 83.65% 226,667 1,818,507 2,222,641 201,647 2,396,718 2,889,700 84,333 1,098,261 1,567,159 1,973 92,244 568,300 114,491 1,923,270 2,298,676 629,111 7,329,001 9,546,476 142,054 922,545 318,098 234,801 236,601 (15,371) (1,106,021) (915,800) (15,371) (871,221) (679,199) 81.82% 82.94% 70.08% 16.23% 83.67% 76.77% 290.02% 99.24% 120.77% 128.27% OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt 646,482 8,877,318 12,822,745 69.23% Expenditures of OWRB Debt (665,573) (8,196,691) (12,406,945) 66.07% TOTAL OWRB PROCEEDS AND EXPENDITURES (19,091) 680,628 415,800 163.69% NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance 107,592 731,952 54,699 2,221,380 2,221,380 WORKING CAPITAL - Ending Balance 2,953,332 2,276,079